Student handbook 2016 17

Learner Support

Faculty Information Learner Support Library & Information

Student Association

ICT Services

Online learning Network Log-In

2016 2017

ICT Services Student Association Funding Finance

Moodle

Computer Network Log-In

Calendar

Advice & Guidance General Safety Calendar

Library & Information Services

Advice & Guidance Social Media Safety

Handbook

Funding Finance

Student

Online learning

We are committed to providing inclusive learning of the highest quality and provide appropriate learner centred support which will aid, develop and encourage all our learners to fulfil their academic and personal potential ,whilst benefiting from college life.

The Learner Support team can offer a wide range of support measures and has specific resources available to assist learners with: Specific learning difficulties e.g dyslexia Physical disability/mobility difficulties Sensory impairment Medical/health difficulties

Learner Support

Mental health problems Social, emotional and behavioural difficulties DSA (Disabled Students’ Allowance) applications All enquiries and referrals are dealt with confidentially and individual interviews can be arranged . Please discuss with class lecturer or class tutor, or contact Reception/Advice and Guidance staff to make an appointment.

The College’s information services are provided with the aim of supporting students to:

Resources and Services...

be informed about College activities and developments gain access to learning materials at times and places which suit students access to all our services through the Student Intranet to gain access to learning opportunities and be part of the College in community-based programmes

Our information services include: College and community web and email communication services the College’s online learning environments (Moodle) the College’s intranet services the College’s library and flexible learning services

Centres on each campus Online access to resources and e-books anytime, any place IT facilities and experienced staff to support you using these services Information and guides to support you studying Induction for all class groups

Library & Information Services

Online Learning Moodle provides an online learning environment, that enables you to: Access your class materials from the Internet - anytime, anywhere; Interact with your tutors and fellow classmates using online communication tools; Access a range of resources to help you engage more with how you learn.

Moodle can be accessed by using the following URL: https://learning.glasgowkelvin.ac.uk To log in to Moodle, you use your own college username and password College and Moodle accounts are synchronized, there is no need for different logins

All GKC students will be provided with a computer username and password 1-2 days after completing enrolment. It will be based on a combination of your name and a three digit code (i.e. joebloggs151). You can get this through Library Services, Flexible Learning areas or via your tutor.

As well as access to the Internet, online resources and a wealth of software installed on GKC computers, this account enables students to access a range of ICT services.

These include:

ICT

services

Microsoft Office 365 services. @glasgowkelvin.ac.uk e-mail account with a 50GB mailbox 1TB of Cloud storage with Microsoft OneDrive Online versions of Microsoft Office applications such as Word, Excel, PowerPoint Instant messaging, voice and video communication through Microsoft Skype for Business Yammer: Facebook for College!

Students are automatically registered with the Microsoft Office Pro Plus Program. This enables students to download full copies of Microsoft Office Applications onto up to 5 devices – laptop, tablet, iPad etc.

Students can connect personal devices such as laptops, tablets, iPhone, smart phone to the College WiFi network to enable Internet access across all College Campuses.

Information on the full range of GKC ICT Services can be obtained from Library Staff, Flexible Learning Unit, Staff or course tutors.

Information will also be provided on the College website and the intranet site.

The team will send out email throughout the year notifying you of any changes, new features or information. You will also be able to request support or ask questions via the email address ictservicedesk@ glasgowkelvin.ac.uk

Network Log-In Username: First Name + Surname + 141 e.g. James Wilson >>> jameswilson141

Password: ‘Pw’ + Date of Birth e.g. 03/12/1996 >>> Pw03121996

Exceptions: In cases where first name + surname is more than 17 characters, only first initial is used: e.g. Elizabeth Hollingberry >>> ehollingberry141 In cases where more than one student has same name, the last number is increased: e.g. jameswilson141, jameswilson142, jameswilson143, etc.

Glasgow Kelvin College Student Association is an democratic autonomous body that’s here to represent your views within the college community and ensure that all students regardless of gender, sexual orientation, disability, religious beliefs, age or colour are fairly treated and represented. Our goal is to ensure that students have the best possible experience of their time here. We also help shape and influence the learning and teaching within your course as well as providing a social element to your time at GKC. The Association is there to be your voice and represent all students in a variety of ways: Working to improve learning and teaching so that students receive a high quality learning experience Creating opportunities to further develop and gain new skills Being the hub for clubs and societies that showcase and provide support for all our students Offering advice and support so you always have someone to turn to when times are tough Campaigning on a number of issues to help enhance the student experience.

The Association represents your views on a variety of committees within the college and regionally and will empower you to help shape and influence the learning and teaching within your course through your class reps and in partnership with the college.

Sudent Association President

Learner Engagement Officer

David Walker Davidwalker@glasgowkelvin.ac.uk 07468708797

Arlene Sweeney asweeney@glasgowkelvin.ac.uk

The Student Association President is a full time sabbatical officer, heading up our Student Association Executive Team, and is elected democratically by the student body to represent all students in all matters relating to the college experience within the classroom and wider working life of the college. This year’s President is David Walker who is based mainly in the Springburn campus.

Vice Presidents for each campus and the exec committee will be voted in upcoming elections.

To find out more information or to become involved contact them by email studentassociation@glasgowkelvin.ac.uk

FE Learners

If you are studying on a full time, non-advanced programme then you may be entitled to apply for the following student support; Fees (you must meet residency requirements) Bursary (may include maintenance, travel, study & additional support needs allowances) Education Maintenance Allowance (EMA) (normally for 16 & 17 year old learners) Childcare Fund (for formal, registered childcare costs) FE Discretionary Fund (for help with emergency financial situations)

If you are studying on a part time, non-advanced programme then you may be entitled to apply for help with your travel & study costs.

It is vital that you attend all your classes as your payments will be affected if you do not.

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The Student Funding Teams are located on the 1st floor of the Springburn campus and can be contacted in a variety of ways: ENQUIRIES

BURSARY/EMA

CHILDCARE/DISCRETIONARY

Location

Room 110 in the Springburn campus

Room 102 in the Springburn campus

Email

bursary@glasgowkelvin.ac.uk

studentfunding@glasgowkelvin.ac.uk

Telephone

0141-630-5186

0141-630-5190

Online Referral

Tutor Assistance Required

Tutor Assistance Required

Please make sure you check regularly on the Student Funding area on the student intranet for helpful information and latest news.

FUNDING

The Student Funding Teams administer applications for Bursary, Education Maintenance Allowance (EMA), Childcare and Discretionary Funds. We give advice on what funding learners’ may be entitled to and what evidence is required to support funding applications. We monitor learners’ attendance and ensure timeous and accurate payments accordingly.

Learners who are attending on a full-time basis on Higher Education programmes should apply to The Student Awards Agency for Scotland (SAAS) for their support. Applications must be made online at www.saas.gov.uk and awards may include the following: Fees (you must meet residency requirements) Student Loan Young Student Bursary or Independent Student Bursary Supplementary Grants (eg. Lone Parent Grant, Disabled Student Allowance)

Please note that you must bring your SLC Student Loan letter to college to be scanned before your payments will start. It should be taken to the Admin Department on the 4th floor of the Springburn campus or, if you attend any other campus, the award letter should be taken to the Advice Office or reception to be copied or scanned.

TIn addition to SAAS funding HE learners can apply directly to the college for the following support (provided you have applied for the maximum student loan): Childcare Fund (for formal, registered childcare costs – full time learners only) HE Discretionary Fund (for help with emergency financial situations)

If you are studying on a part-time Higher Education course then a part time fee grant may be available from SAAS. Further information is available at www.saas.gov.uk.

FUNDING

HE Learners

FINANCE We understand that these processes can be confusing and you may require assistance.

Students are responsible for their fees irrespective of whether these are being paid by someone else on their behalf. It is important that you have established whether you are liable to pay fees and how these are to be paid

Finance staff will be available to help you throughout the process to ensure that your fee status and method of payment are clear in order that you can concentrate on your studies immediately

The Finance Department is located on the 4th floor of the Springburn Campus Telephone - 0141 630 5022 Email – finance@glasgowkelvin.ac.uk

ADVICE & GUIDANCE Advice and guidance is available to all learners and includes - Guidance, Careers Advice and Admissions. The Team offers a wide range of information including: details of college programmes, applications and pre entry guidance

The Team has a base in each campus:

financial implications of being a student support with welfare issues on going support to help keep students on track support with the UCAS application process

How to access our services

1 3

Drop in for a chat An online referral from your tutor

2 4

Look at our page on the Student Intranet Email direct: info@glasgowkelvin.ac.uk

East End Campus

Springburn Campus

Advice Office

First floor

Easterhouse Campus

West End Campus

Advice Office

Room 2/5

KEEPING SAFE When on college premises you must:

Report faulty fittings or equipment (damaged flooring, doors, windows or tools)

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Not interfere with anything provided to safeguard your health and safety (Fire Extinguishers, Fire Doors, First aid boxes etc.)

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FIRE

Co-operate with the College on health and safety matters (abide by Fire Evacuation guidance)

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Take reasonable care for the health and safety of yourself and other persons who may be affected by your actions

Report concerns, incidents or unsafe working practices to a member of College staff

Routine Fire Alarm Tests...

The building Fire Alarms at each campus are tested every week on Wednesday at 10am.

If You Discover A Fire

If you hear the Fire Alarm

Shout “Fire, Fire, Fire”.

Leave the building by the nearest fire exit

If during this routine test the alarm sounds for longer than 45 seconds – evacuate the building

Evacuate the building via the nearest exit by walking briskly (do not run)

There will be a full evacuation of each campus building at least twice per academic year to ensure all staff and learners are aware of the correct evacuation routine

Operate the nearest fire alarm point.

Close doors along route to Fire Assembly point to isolate the fire and prevent passage of smoke.

Report location of fire to Fire Warden.

Proceed to designated Assembly Areas Do not: Stop or return for belongings etc.

Use the lift(s) Enter the building until authorised. This will be indicated by the sounding of an air horn

FIRST AID: To call for First Aid dial 7777 on any internal phone or from a mobile phone call 0141 630 5037

JOIN IN THE CONVERSATION Chat to other students Keep up to date with news & events Get advice from fellow students Look at GKC videos on our YouTube channel Comment on our blog articles Browse through our photos on Flickr Keep in touch from any location

ACADEMIC CALENDAR 1 August

2

3

4

5

6

TH TH TH TH TH

September

8

9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

2

3

6

October

10

TH TH TH TH TH

11 16

19

PH PH TH

January

28

March

32

PH

40

41

June

45

TH TH TH TH TH

July

PH

PH

46

TH TH TH TH TH Block One (12 weeks)Block

Weekend

(22/8/16-18/11/16) TH Teaching Holidays

27

30

31

34

35

38

39

42

Teachers Development days

Public Holiday x 12 days

29

TH TH TH TH PH

PH PH TH TH TH

26

33

TH TH TH TH TH

April

14 18

25

TH TH

9

13

TH TH TH

21

24

February

PH

17

20

23

5

PH

8

15

December

4

7

November

May

7

43 47

PH TH TH TH TH Block Tw o (12 w eeks)

(28/11/16-03/03/17)

PH

PH

44

TH TH TH TH TH TH TH TH TH TH Block Three (12 w eeks)

(16/03/17-16/06/17)

TH