HCSS All Products

19 OF THE TOP 20 Transportation Contractors

45 OF THE TOP 50 Heavy Civil Contractors

4,000 CONTRACTORS OF EVERY SIZE

Under $1M to Over $1B

Why HCSS | An Extraordinary Company

The HCSS Mission

We help customers achieve excellence through our proven, customer centric, end-to-end solutions and exceptionally helpful service, while providing a great life for our employees.

Why HCSS | Outstanding Support

You get an answer in 3 rings or less. HCSS support isn’t just fast; it’s effective, resolving issues on the first contact 98% of the time.

Our proven implementation process brings customers to full operation and success in less than 90 days.

If for any reason things don’t work out, get a refund on your HCSS software purchase with our Money-Back Guarantee.

with a people-first company.

Named best workplace every year since 2007

We’re serious about attracting and retaining top talent.

Skilled team of 400+ dedicated employees

Our extremely low turnover rate means you can count on a highly knowledgeable and consistent workforce.

Building trusted partnerships since 1986

We’re so much more than just tech. Get stellar support and services that lead you every step of the way.

You’re in great hands

HCSS is opening our doors to high-quality partners that will enhance our platform and help you in your digital transformation goals.

With the HCSS Marketplace, you’ll find apps, products, and integrations that will augment your HCSS products and provide you with more end-to-end solutions.

We are seeking partners who share the same HCSS customer-centric philosophy, are best-in-class in their area of expertise, and are committed to helping you achieve your goals.

True-up your equipment reporting hours

● Automatically compare your equipment hours from HeavyJob and real-time meter readings from Clue.

● Reconcile over-reported or under-reported hours for all your assets, both owned and rented.

● Get complete access to machine reporting on a user-friendly mobile application.

Stay informed–anytime, anywhere

● Track everything in a one-stop shop: your entire fleet, owned & rented, yellow & white.

● Prevent minor issues from escalating into costly repairs with real-time alerts on critical fault codes.

● Increase asset utilization and uptime, and reduce excessive idling and breakdowns with useful, actionable notifications.

The leading digital stationing platform

A collaborative digital stationing platform that provides location-based project record from bid to close. Eliminate uncertainties. Accelerate project activity. Be safer. Do more.

Integration Features

Bring the power of automation to your daily diaries!

● Make manual data entry a thing of the past by syncing data between HCSS and OnStation.

● When Flags & Chats are created in OnStation, that information will automatically be shared to HeavyJob as a daily entry.

You’re in control of your data.

● This integration allows you to take control of your location-based data through management and digital stationing tools.

● OnStation Camera Notes are connected to any project via stationing, user, and tags.

● Users can capture current location-based project data and export historic data for easier project management, reporting, and closeout.

PipelineSuite contains a directory of subcontractors in the USA and Canada, augmenting current databases when there is a lack of coverage in a particular area or trade. HCSS users gain access to additional subcontractors they may not know about, extending their coverage area.

Other PipelineSuite features allow users to:

● Send out bid invites and addendum notices, then track responses.

● Invited subcontractors can access the plan room without registering or logging in, eliminating roadblocks.

● Acknowledge which subs have opened the email and accessed the plan room.

● Quickly edit contact info and emails on bidder lists using inline editing, then resend in one click.

● Create and send prequalification forms with a highly customizable drag-and-drop form builder.

● Create custom fields to track whatever is important to your business, such as insurance expiration dates.

DOT contractors can prove they meet government requirements to solicit bids from a certain percentage of minority, women-owned, or disabled veteran firms, for example. PipelineSuite provides a single source of truth that is the most current information, ensuring bids go to the right subcontractors.

HCSS for You | Estimator

Keeping up with the need to win more bids and properly qualify each lead is time-consuming, and labor-intensive. Thankfully, it’s also repetitive. With HCSS, you can spend less time building your estimates and more time on pricing strategy to create the most profitable bids.

All Roles

HCSS for You | Estimator

Over 50,000 estimators trust their bids to HeavyBid.

Directly import DOT data and build faster, more accurate, and consistent bids.

Work with historical production and estimated data to build costs that are true to your actual performance.

Easily export your budget into your accounting system without the need for double entry.

Create a workflow to manage your projects at every stage before construction. Get project information into your new estimate.

Know your team’s bandwidth by viewing current and upcoming work.

Track and analyze bid results to make the best decisions around the next work to go after. Learn

HCSS for You | Estimator

HCSS for You | Foreman

Streamline operations with less paperwork and more communication. Save significant time and get immediate feedback on your crews’ performance every day.

All Roles

HCSS for You | Foreman

More time managing your crew and less time filling out paperwork — with no stacks of paper in sight.

Submit daily diaries digitally and completely eliminate paper.

Manage time cards whether you’re in the field or in the office.

Complete your day-to-day numbers and forms in minutes.

Prepare your team for safe and productive days out in the field.

Perform inspections and record observations for the shop and the office.

Reduce the chances of incidents by performing JHAs before starting work.

Quickly conduct safety meetings before your day’s work.

HCSS for You | Foreman

HCSS Plans is where everything starts. Designed for the heavy civil construction industry, crews stay ahead with:

Always up-to-date plan sets using Revision Control.

Collaboration between the job site, project management, and estimating with Layers, Annotations, Photos, and Calculators.

Know where everything is located by showing real-time location in the field - directly on the plans with Location Services.

Get rid of that stack of paper in your truck and easily share branded daily reports, HR requests, and document field updates from anywhere.

Eliminate the need for cumbersome double-entry by using Smart Forms that autofill from your time card and/or diary.

Increase job site visibility, eliminate paper, and elevate productivity.

Generate custom owner-specific T&M reports the way owners want it from the field.

Save hours spent re-typing data from a paper form into your computer.

HCSS for You | Owner

Exceed in data reporting with powerful insights for your company.

Pull relevant data to create dashboards and identify trends to protect your bottom line.

Create daily, automated reports that can be shared with internal and external teams.

Get all your data in one place. By aggregating data across all HCSS applications into a single reporting solution, owners can create a one-stop shop for all their reports.

Conduct smoother communication with better input and output from the office to the field.

Eliminate errors that come with paperwork and catch any cost coding mistakes.

Connect with your estimators, foremen, and contractors about current and future plans.

Learn more about

HCSS for You | Owner

Protect your legacy with a compliance software that helps your jobs stay out of the news.

Control your insurance modifier (EMR) to save costs and access more bids.

Prevent productivity losses or legal costs due to an inability to produce timely data for regulators.

Enable your team to manage more jobs with software that handles all the paperwork so they can spend more time preventing issues.

Be confident your work environment and data are always available and secure.

Opex (Operating expenses) vs. Capex (Capital expenses) for predictable costs and no cash expenses.

Customized, scalable hosting solutions to fit any company size.

Secure your bid data in enterprise-class data centers to ensure protection from cyber threats.

Little to no involvement from IT is needed as the vendor is responsible for the compliance, security, and support.

Learn more about HCSS Safety

Learn more about HCSS Cloud

HCSS for You | Project Manager

All your project data, in one convenient place. With HCSS, you’ll have a full picture of the field — from daily data to safety meetings — to complete your projects with ease.

All Roles

HCSS for You | Project Manager

Stay on time and on budget while covering all your company’s needs.

Streamline operations between the field and the office.

Digitize your time card process for easier submitting at the end of the day.

Efficiently manage subcontractors and materials.

Stay updated with tools to get you through every stage of a project.

Build and send drawings that include revisions from design to final specifications.

Add annotations, calculations, and detailed revision notes to help crews build correctly the first time.

Upload sheets in the office, and make them instantly available in the field.

HCSS for You | Project Manager

Stop productivity losses due to Safety Inspector visits or preventable equipment issues.

Stay in the loop with daily updates of safety in the field.

Automatically send equipment inspection issues to the shop before issues get worse.

Make it easy for crews to stay safe with scheduled toolbox talks and trainings.

Help your team spend less time driving paper around and more time doing their job.

Easily share branded daily reports, HR requests, and document field updates.

Know instantly if a form has been filled out instead of waiting weeks for someone to drive it in.

Save hours spent re-typing data from a paper form into your computer.

Simple questions in the field generate searchable, pixel-perfect PDFs in the office.

Learn more about HCSS Safety

Learn more about HCSS Forms

Protect your people and your productivity. For smooth sailing in the field no matter how many jobs you’re running, give your team the tools they need to manage compliance, train crews, and prevent incidents before they happen.

HCSS for You | Safety Manager

Let us handle the paperwork so you can spend more time analyzing and preventing issues.

Easily manage job site safety with crew skill tracking, observations, JHAs, and more.

Choose and customize over 1,000 pre-built toolbox talks, inspections, and JHAs.

Find and export job site data that can protect your company from lawsuits in minutes.

Use HCSS data in combination with other data sources to calculate key metrics such as TRIR and DART.

Mine your safety data across all business units to better understand your entire organization’s key indicators like open issues, leading indicators, and meeting and inspection compliance.

Learn more about HCSS Safety

HCSS for You | Equipment Manager

Your equipment is essential to the success of your projects.

To run a profitable job, you need reliable equipment that’s proactively maintained.

All Roles

HCSS for You | Equipment Manager

Track and manage your entire mixed fleet. Know where your equipment is at all times to prevent loss or theft in the field.

Drive your PMs with accurate meter readings, auto-collected directly from your machines.

Track idle time and fuel consumption in real-time.

Get real-time fault code alerts from telematics/OEM.

View all your OEM data in one central place.

Take a 360-degree approach to your equipment in the shop and field.

Stay updated on your maintenance for longer-lasting, better-performing equipment.

View equipment inspection issues reported directly from the field.

Create and assign detailed work orders in just a few clicks.

Stay on top of equipment cost and budgets to better plan for purchasing and selling equipment.

Learn more about HCSS Telematics

Learn more about Equipment360

Ensure effortless performance from the field to the office.

Plan your day’s work alongside foremen and project managers, and have all the bases covered with proper communication to put your projects in motion.

HCSS for You | Superintendent

Keep track of your people and productions, all the way from daily costs to worker time cards.

Monitor your crew’s progress and output at the end of the day’s work.

Approve time cards submitted from the field in just a few clicks.

Instantly communicate with the field without leaving your office chair.

Create personalized annotations on electronic plans to keep in touch with foremen.

View and reply to comments from project managers on plans and other important documents.

Check the pulse of your safety program in minutes, and streamline all your compliance requirements.

Stop waiting for time-sensitive paperwork to be driven in; instantly know if there is a problem or rising risk on the job site.

Easily review reports on which job sites are not meeting your company’s safety metrics.

Make it easier for crews to stay safe with thousands of pre-built toolbox talks, inspections, and JHAs.

Enable better communication with crews, only show forms relevant to the current job, and add more customization so everyone can create branded forms that meet the expectations of their collaborators and owners.

Know instantly if a form has been filled out instead of waiting weeks for someone to drive it in.

Easily share branded daily reports, HR requests, and document field updates.

Learn more about HCSS Safety

Learn more about HCSS Forms

HCSS for You | Dispatcher

Be ready for what the day, week, or month will bring. Schedule all of your company resources accordingly with easy-to-use tools.

All Roles

HCSS for You | Dispatcher

Track all your moving parts from one easy-to-use software.

Effortlessly plan, maximize resources, and avoid downtime by viewing jobs in a flat, multi-day format with filtering options.

Communicate schedules directly to your entire workforce in just a few clicks.

Manage rentals and equipment with access to due dates, costs, and alternatives. Learn more about HCSS Dispatcher

HCSS for You | Project Engineer

Eliminate rework and know 100% of the field always has the most current construction plans.

Stay on time and on budget while covering all your company’s needs.

Get real-time version control that delivers the latest plans directly to your people in the field.

Collaborate directly on documents for instant communication with your foremen.

Replace your job manual with a single-source, digital filing cabinet that stores all your documents, including contracts, shop drawings, and vendor agreements.

Easily integrate RFIs, issues, dig permits, and submittals directly into the plan sheets so you have what you need, when you need it.

Efficiently manage subcontractors and materials. Streamline operations between the field and the office.

Complete your day-to-day numbers and forms in minutes.

HCSS for You | Mechanic

Spend more time with your equipment and less time with paperwork. Put in the effort where it matters, and get the information you need to be proactive and efficient in keeping your equipment in peak condition.

All Roles

HCSS for You | Mechanic

Keep equipment data at your fingertips. Access work orders and equipment details right on your tablet, wherever the job takes you.

Don't overlook repairs. Use backlogs to catch repairs that need to happen when doing regular maintenance.

Log all work details in one place, including time, parts, receipts, photos, and notes.

Make work easier with live equipment data. Eliminate paper meter collection sheets, and receive readings directly from your machines. View real-time locations to plan better and efficiently service multiple equipment on the same site.

Learn more about Equipment360

Learn more about HCSS Telematics

HCSS for You | Fueler

Make all the difference with ready-to-go equipment. Stay on top of fuel and other liquids dispensed on-site.

All Roles

HCSS for You | Fueler

Manage fuel and fluid systems, and always be ready to go.

Track fuel transactions and consumption across your entire fleet.

Create digital fuel tickets and send them directly to the office.

Build custom reports from a complete library of database fields.

Learn more about FuelerPlus

HCSS for You | Payroll

Track down your worst offenders to get your payroll done accurately and on time, the first time. Remove the need to figure out and enter time card information manually with software that gets information from the field right to the office.

All Roles

HCSS for You | Payroll

Track all your moving parts in one easy-to-use software.

Make it faster and easier for workers in the field to enter data.

Check productions, and use levels of approval for data coming into the payroll system. Access more information than paper time cards with a digitized time card process.

Learn more about HeavyJob

Eliminate the cost of cutting mischecks.

Run reports to quickly resolve time card disputes.

Easily collect time cards for employees to streamline your payroll process and export to accounting.

Know where to assign equipment cost. Properly assign equipment costs to the job and the phase of work (cost code).

Seamless integration with the software you already own. Equipment360 is the one source of truth to feed equipment data to your accounting, ERP, payroll, and project management applications.

Learn more about Equipment360

All Roles

Work from anywhere, anytime, with a fully managed cloud hosting service. Security/backups/DR on vendor.

Ensure security and protection from evolving cyber threats.

Allow for seamless access to your hosted applications so your teams can work anywhere, anytime, and on any device.

No VPNs or complex infrastructure requirements.

Secure your data in enterprise-class data centers and infrastructure.

Credentials

Learn more about HCSS Cloud

Simplify and digitize documentation for easier and more efficient work days.

Stay updated with your hours and scheduled jobs, and perform various tasks, like inspections and meter readings, with ease.

Empower and encourage your employees to do their best work.

Track individual employee times with the ability to log lunches and breaks.

Easily perform and log daily equipment inspections and safety observations.

Send maintenance requests and meter readings to the shop.

View equipment skills & certifications for each employee.

Learn more about HCSS myField

All Products

Bid more profitable work in less time.

Work faster than ever, with increased accuracy. Automate tedious tasks to accurately build your initial estimate in just minutes, at a greater level of cost detail.

Standardize your estimating process.

Build a repeatable process to consistently produce quality bids and preserve estimating knowledge, through business growth and change.

Mitigate risks.

Take control of your margins by pinpointing your strongest delivery areas & strategically pricing your estimate

Who uses HeavyBid?

50,000+ Estimators

45 OF THE TOP 50 Heavy Civil Contractors

19 OF THE TOP 20 Transportation Contractors

Bid Quick Build the Best Type it Once Make it Last

Standardization

Proven system with expert guidance for repeatable codes & rate setup that speeds up initial estimate building.

Revise Fast

Resource costs change daily, keep your current work up to date with revisions in one place.

Clean, Quick Proposals

Submit professional, branded proposals with all the right information.

Solicit Early

Get your subs & vendors involved by sharing project information quickly & early; use a system to track & level up their quotes.

Never wait on hold Get answers to all your questions with unlimited 24 hour support.

Bid moreBuild the Best

Review Early

Get a feel for your likely margin on a Project in minutes-to-hours; stay adaptable on the go/no-go decision with HeavyBid Pre-Construction.

Compare Scenarios

Self-performed vs. sub-contract, compare vendors, evaluate costs between different work breakdowns.

Ready to Go for New or Bigger Work?

Embedded calculations improve your chance to make sure everything is accounted for.

Better every time

Replace the guess work with actual production data over time; your historical data helps you decide on the right work for your resources.

Bid more

Type it Once

DOT Imports & Exports

Quickly build your estimate from major public work providers & easily create submissions in the correct format.

Review with Confidence

Highlight common errors & compare estimate Key Performance Indicators (KPIs) to spot cost outliers.

Accounting Integration in your hands

Provided standard integration mappings with all industry accounting programs + a flexible integration builder that you can DIY.

Scheduling Integrations

Send your bid schedule to Microsoft Project or Primavera P6; handle schedule updates to and from your scheduling software.

Stay On Top of Your Pipeline

Integrated project tracking and estimating processes keep you in the loop on current estimates & upcoming work.

| Bid moreBuilt to Last

Continued Learning

Keep your estimating team going & growing with a system that can be taught and repeated. HCSS Academy courses help you with onboarding new estimators.

Grow Your Business

Identify your estimating and operational strengths by continuously improving your cost tracking & risk management.

A Playbook That Lives On

Build templates, code structures, and processes that can adapt with time while holding true to your business strengths.

All Products

Collect better field data with less effort.

Our field-friendly app makes it easy to log data quickly and accurately in real time.

Know in real time whether you’re making or losing money.

Make data-driven timely decisions to keep your jobs on track.

Feed field data throughout your organization.

Export to accounting/payroll, estimating, fleet, operations and safety, and save hours each week.

It’s all about good field data.

9.4 / 10 user rating

8 / 10 foremen & owners recommend HeavyJob

231,000 projects managed

A field transaction is sent every 1 second

70,000 active users

416 million eqp hours tracked

15 million time cards entered

6 million diaries recorded

$21 billion in wages exported

13 million photos taken

Simple, easy, and fast time cards that help you get the job done

Never Forget to Record it

Customizable layout that's organized to fit the day of an employee in the field makes it easy to capture logs quickly, accurately, and in real time.

For Foremen

Designed to be used in the field, the app is made for big fingers and gloves to minimize mistakes.

No Interruptions

Works with and without cellular and wi-fi.

Multiply Your Effort

Foremen can work multiple jobs at the same time, send needs to dispatchers, maintenance requests to the shop, and keep the crew safe with easy meetings, inspections, near misses, observations, incidents, and JHAs.

Grows with you

When your field users are ready to give you more. The same app that users are comfortable entering time can also provide easy Safety meetings and Inspections, Digital Plans, Forms, and more.

Budgeting and Forecasting

Real Time Decision Making

Always know how your jobs are doing in real time, so you can make immediate informed decisions to keep your jobs on track.

Track What’s Important

Your estimates build tasks with budgets that can be tracked in HeavyJob to compare your actual vs. expected performance.

Look ahead

Compare how labor and equipment changes can help you close the loop on budgeted vs. actual quantities for daily production.

more

Instant Insights

Manage all your job data on one site

Manage data with the most current data collected from the field.

Know if you are making or losing money

With extensive reports that cover every aspect of your jobs to know why you are up or down.

Export

accounting/payroll

Export to all major accounting systems, and run daily reports that can instantly help you find missing or incomplete time, and correct issues before they can become costly mistakes.

See your production and budget

See it in real-time, and adjust for the future.

Win more work

With quantity data and production rates that help you build more accurate estimates today.

Review hours

Employees can quickly log their own hours for faster review by foremen, and review what hours have been recorded for them via HeavyJob time cards.

Report from the field

Field users can easily create safety observations, inspections, and send maintenance requests to the shop with their devices.

Certifications

View and show skills and certifications for each employee from their own device.

Improve productivity by capturing any kind of communication needs from the field with ease and streamline all your jobsite documentation seamlessly with HCSS Forms.

● User-friendly online form builder to start branded forms from scratch so you capture the data you want in a way that looks how you want them to look.

● Eliminate the need for cumbersome double-entry by using Smart Forms that autofill from your time card and/or diary while out in the field.

● Custom owner-specific T&M reports.

● Easily capture and check all field communication needs such as PTO requests, hot work permits, and more.

● Add multiple signature fields, see when a form has been submitted but not actually signed yet, and view the real-time status of unsigned forms

● Form password protection, QR code access, and easy access management.

● Phone and tablet form access for on-the-go teams.

● Get rid of that stack of paper in your truck and save hours spent re-typing data from a paper form into your computer.

All Products

Get everyone focused on safety.

Build a unified goal of getting the job done safely.

It’s not just a tool for your safety team. Safety starts in the field with crew buy-in and engagement. We have an app for that!

Dramatically increase your safety response time.

Get quality, real-time safety data from the field, identify trends, and provide strategic training when and where it matters most.

Always have easy access to your safety history.

No more digging through endless piles of paper. Get exactly what you need, when you need it, in just a few clicks.

Every 1.5 minutes, a safety observation is submitted from the field.

264,000 positives

97,000 negatives

Daily Vehicle

Inspection Report (DVIR) is the most popular inspection form.

1 million inspections completed

306,000 issues flagged for correction

2.5 million safety meetings held

15 million Attendees logged

585,000 hours are spent in safety meetings.

10 AM is the riskiest time of the workday.

8,000 near misses captured

14 million job hazards controlled

1.4 million skills & certs tracked

Skills/certifications

Incident Prevention

Protect your production (ROI)

Make sure crews don't miss a thing

Always get your required Meetings and Inspections in with scheduling tools that help you meet your daily compliance.

Win Big on Your Next Audit

It's easy to pull all your needed documents for regulators in an instant and ace your audit, saving your company both stress and budget.

Leave Paper Behind and Gain Time

Your team can do so much more when they're not waiting for paper to be driven to the office or searching filing cabinets for missing documents.

Quickly find and correct compliance gaps

Transform your data analysis process so that in seconds you can see what usually takes days to identify. Easily see who is and is not hitting compliance goals so you can spend more time training than typing.

| Incident Prevention

Make sure everyone can get home safe

Your team and reputation is protected with leading indicators that help your Safety team identify rising risk and prevent incidents.

Spring into Action

Don’t waste a second on phone tag or explaining the same information over and over. Keep your core team up to date with smart email alerts and so you can take corrective action quickly.

Build Your Case

Collecting documentation is easier when every item you need is already built out for you from root cause analysis to descriptive incident forms. Now you can fully focus on handling the situation instead of wondering if you’re missing anything.

Stop the Risk Starting that Day

Turn your initial incident report into better education for your crews within a few clicks by scheduling toolbox talks, improving steps in the JHA, or adjusting Inspection forms linked to equipment. Prevention has never been easier to start.

Stop Playing Guess Who Track certifications in the office and field so only qualified crew members are using your heavy equipment or doing your most challenging work.

Scan it or Search it

No more digging into files or calling the home office.

Foremen can easily see a crew member’s skills in seconds by scanning their QR code badge or searching their name in the app.

Always Remember the Renewal Date

Get easy email summaries and dashboard alerts of which crew member’s certificates are expired or are expiring soon, freeing your team from hours of monthly spreadsheet management and errors.

| Protect Your Production

Streamline Production with Instant Education

Crews learn not just how to do the work safely with guided Inspections, JHAs, and training Meetings. They also learn how to do the work efficiently, saving you time every day.

Get the Workers You Need

Companies today are using their safety record and HCSS Safety to win workers away from their local competition. Turn the labor shortage into your competitive advantage.

Save Thousands and Unlock New Bids

Having a good safety program means you’re saving thousands each job with fewer incidents, claims, insurance payments, and even unlocking lucrative bid contracts with maximum EMR scores.

Handle Changing Times

It’s hard to communicate new compliance standards for a pandemic, a new heat National Emphasis Program, and whatever comes next. Powerful communication tools help teams know exactly what the rules are today and how to stay safe while building.

All Products

This digital plans management system removes rework from bad revision control practices in the heavy civil field.

Guarantee everyone is working from the same sheet

Communication will never be faster and paper costs and subsequent delays will become history.

Experience pinpoint accuracy like never before Create and link location-specific RFIs and stop losing on wrong production rates and incorrect quantities.

An unbeatable integrated solution for HeavyBid and HeavyJob

This powerful tool is efficient on its own or when combined with other HCSS software.

1,300,000+ annotations created

400,000+ Highlighters

290,000+ Measurements

70 thousand PDFs Processed 7 million Sheet views

9 TB

of additional files are stored in Plans

Total # of companies using Plans 366

6,000,000+ Sheets Managed 5,000 Projects larger than 400 pages 39,000 Total Projects

Usage is Constant from 6:30 am until 2:30 pm

5.8 days/wk Plans is accessed by a company

Know 100% of the Field Always Has the Updated Construction Plans

Eliminate Costly Rework

Get automatic updates so you’re never working from outdated plans.

Ditch Shared Folder Headaches

Leave Dropbox and Drive behind with superior file management (but if you really want to keep other programs, they can sync seamlessly with Plans).

Work on the SAME Document from Anywhere

Your entire crew can access the only version of your plans.

View and Markup Drawing Changes

Easily combine copy markups or redlines into your approved as-built drawing.

No More Paper

Save time and fuel spent travelling back to the office. Instantly access new/ most current plans from the office, or electronically in the field.

Transform Frustration into Collaboration

All Sheet Updates Are Immediate

Callouts and permits will be instantly available to foremen, slashing delays.

View Every Detail Instantly

Allow your foreman to view or document issues right on the plan sheet through notes, photos, videos, and location tagging.

Simplify Office-to-Field Communication

Foremen and PMs can easily interact directly inside the plan sheet and better manage both RFIs and submittals.

Cut Back on Stressful Time-Wasting

No more waiting, printing, and driving to and from jobsites just to ensure everyone has the right plans sheet.

Foremen Will Be Begging to Turn This Feature On

Drastically Reduce Labor Costs

Survey crew use is reduced when locating and planning where the construction will go.

Track Where You Are

Always view your exact location on the plans set and make markups accordingly.

Overlay Your Sheets

Compare sheet revisions and automatically share progress. Sheets Update Every 20 Seconds

Alignment information is accessible in flag annotations and on geo-located photos –instantly.

Calculators

Clients can save as much as $4K using this feature. Do the math - or rather, let HCSS Plans do the math for you!

Customizable Calculators For Earthwork, Soil Stabilization, RCP, Box Culvert, Paving and Trucking

Total Accuracy

Known values can be saved ahead of time.

Collaboration Is Critical

Calculation results with inputs can be easily verified by other employees.

No More Guesswork on the Jobsite Calculators narrow in on the correct amount and take chance out of the equation.

Ease from Design to Dig

Ensure you’re getting paid for every little thing done on the job.

| Issues and Solutions

Once project managers and foremen unlock these powerful features, they’ll wonder what took them so long.

- “These aren’t the right site conditions.”

- Estimators miss areas and takeoffs can't be verified.

- Who made which edits? No clue who to talk to about what.

- Extracting data takes forever, especially with dirt takeoff tools.

- The units needed for project materials are always wrong.

- It’s tough to quickly find exact quantities on the jobsite.

+ Reference your site in real time with Location Services.

+ Categorize better for easier verification with Project Layers.

+ Know exactly which team members made every note with User Layers.

+ Calculate dirt work in 3 minutes with Cross Section Calculator.

+ All annotations and measurements are tallied to ensure proper quantities with Bill of Materials.

+ Track all objects (like manhole covers or trees) on

All Products

Digital Magnet Board Reporting/Employee Notifications

Utilization/Reducing Rentals

Field Integration

| Digital Magnet Board

Manage Your Assets

Digital representation of magnet board for managing crews, employees, equipment, needs requests, material/trucking tickets, inventory Items, and small tools.

History

Every move and schedule is saved to history for reporting purposes.

Dispatch Driver Module

Equipment moves that require lowbed trailers for transportation are automatically fed into the Dispatch Driver module for driver scheduling.

Snapshot Mode

Allows users to view what resources were at each jobsite in the past, or schedule moves on a future date.

Reporting/Employee Notifications

Batch Reporting

Get everyone in the organization the information they need through Batch Reporting with just a few clicks.

Lowboy drivers can get a report of their equipment moves with driving directions and other notes.

Foreman, superintendent, PMs, can get crew daily schedule reports broken down by location, with additional information such as inventory items or material orders.

SMS/email notifications

Create custom email and SMS templates to send directly to employees and lowboy drivers to inform them of upcoming schedules.

Utilization/Reducing Rentals

Planner View

Provides a gantt chart view in which you can see current location and upcoming schedules broken down by each equipment class.

Telematics Rental Alternatives Report

Find underutilized equipment based on telematics runtime to reduce unnecessary renting. Rental reports

Pull HeavyJob hours (time card/utilized hours) to identify underutilized equipment and rentals.

HEAVYJOB

Daily Dispatch

Send crew schedules to foremen and allow them to populate the crew on their time card with one tap.

Needs Request

Can be submitted to Dispatcher by HCSS Field (foremen) for labor or equipment.

TrueUp/Exception Reporting

True up dispatcher employee and equipment locations in Dispatcher based on their most recent location in HeavyJob.

TELEMATICS

Rental Alternatives Report Find underutilized equipment based on telematics runtime to reduce unnecessary renting.

TrueUp/Exception Reporting

True up dispatcher equipment locations in Dispatcher based on their current GPS location. View Live Equipment Location For telematics-enabled equipment on Map View.

Do more with integrated telematics.

See your entire mixed fleet in one place.

Manage your heavy equipment and over-the-road vehicles, alongside your OEM assets, with a single provider.

Get 24/7 monitoring of fleet health and usage.

Monitor how your equipment is being used and by whom. Get notified immediately when fault codes and other issues are detected.

Put your equipment data to work throughout the HCSS suite. Integrated equipment data means more accurate PM scheduling, time card hours, dispatching, and more!

9 million fault codes reported

16 million phone, text, email alerts sent

873 million

61,000 connected assets

18,000 OEM links

4 million harsh driving events captured

692,000 reports and analysis run

1 million theft & unauthorized usage reported

Productivity

Costing rates

Easily filter and sort by sub-cost types, repair vs. maintenance costs, and more to help keep track of your equipment costs down to the penny.

Preventative maintenance

Set custom alerts and easily send equipment data to different products in the HCCS ecosystem.

Equipment inspections

Work with HCSS Safety to easily scan equipment to inspect so any failed items can be sent as an alert to fleet and shop managers.

Compliance / Insurance

Compliance for insurance companies that is common for white fleets and to help provide possible discounts on Litigation protection

Protect drivers from litigation and help clear their names from

Fleet and safety managers can identify and correct potentially negative driver behavior in easy-to-read reports to help avoid accident-related costs

Maximize uptime and reduce idle time

Real-time equipment alerts on items such as fluid temps, mileage, hours, and more.

Utilization / eliminate over-renting

Get critical machine data directly from the equipment’s ECU and get alerts to potential issues in real-time to avoid over-renting.

All Products

205,000 equipment under maintenance

A work order is completed every 21 seconds.

24,000 inspection issues resolved

86,000 maintenance requests received

1 million time cards entered 10 million hours logged

19,000 mechanics managed

6 million parts inventoried

1.5 million work orders completed

$1 billion in parts & labor tracked

| Paperless Shop

Get everything in mechanics’ hands on an iPad

No More Paper

Entire work order history is paperless and accessible for every mechanic - no more trying to find paper trail on equipment services.

Mechanic Time Card

Is tracked and entered during workflow of completing work order documentation.

Full View of the Fleet

Including up to date locations in a Map View based on telematics data.

One-stop shop for all alerts in a single dashboard

● Preventive Maintenance Alerts

● Pending time cards and open Work Orders

● Maintenance Requests (MR web app & HCSS Field)

● Inspection failures (HCSS Safety)

● Checklist failures (E360)

● Telematics alerts - Fault Codes

● Device Diagnostics

● Equipment budget/cost alerts

● Equipment Move Alerts (HCSS Dispatcher)

● Low inventory / reorder stock parts

● Work Order Due Date alerts

● Certs, Licenses, Insurance, Warranty alerts

| Equipment 360 Integrations

Accounting

Fully customizable export to payroll configuration wizard.

E360 + Telematics

HCSS Telematics hardware combined with OEMLink provides instantaneous meter readings and location updates for equipment - never miss another PM service or rely on manual meter entry

Track fault codes, device diagnostics, and fuel levels in E360

View run time and idle time reported from HCSS Telematics in Equipment360

E360 + HeavyJob

Import hours charged from time cards (utilized hours) from HeavyJob to compare runtime against billed hours

Send maintenance requests directly to E360 from HCSS Field and track its status Update current job/location, foreman, and other equipment details directly from HeavyJob time sheet data

E360 + Safety

Send failed inspection items directly to the E360 dashboard. E360 Managers can view, by item, what failed along with the entire inspection report. Alert status is fed back to Safety.

Maintenance Requests

Reporting for Everyone

Give anyone in the organization the power to report and follow up on equipment issues.

Submit Reports

Via MaintenanceRequest.hcssapps.com (or mr.hcssapps.com), as well as existing HCSS Field users within that app.

Dashboard Reviews

Maintenance requests aren’t lost in emails or phone calls as they are sent and logged directly to the E360 dashboard for a shop manager to review.

Track your Requests

MR website, and HCSS field show a status history of what the shop has done with that request.

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Asset Management & Utilization

Stay in the Know

Analyze equipment utilization, depreciations, budgets, and expected life cycle of equipment through pre-built and customizable reports.

Compare charged hours

Compare actual meter hours or miles against what was reported from the field.

Churn Chart

Better plan for replacements and maintain an age-balanced fleet with the Churn Chart.

Equipment Reliability Report

Recognize specific pieces of equipment costing too much with the Equipment Reliability report.

Sweet Spot Report

Helps you identify the optimal ownership period by equipment class.

All Products

| Track Fuel Expenses to the Last Drop

Fuel costs

Track fuel and fluid dispenses and purchases through field entry, import from 3rd party systems such as Wright Express, and fuel purchases entered through the management system.

Consolidated fuel information

Import credit card information for transactions at gas stations and card lock system transactions from yard bulk tanks for reporting all in one place.

Fuel Tracking

Avoid year-end fuel adjustments and analyze your data to see actual burn rates and use that information to inform your equipment rates.

Actual Consumption

Identify the fuel hogs in your fleet to make smarter purchasing and maintenance decisions.

| Replace Paper Fuel Tickets

Digital Fuel Tickets

Scan barcodes or QR codes to find equipment, enter time cards, and then send the information directly to accounting with one click to eliminate double entries.

Dashboard preview

The FuelerPlus dashboard allows you to see all mission-critical fuel information in your company at a glance.

Time Card Management

Record fuel dispenses directly on HeavyJob time cards and easily review, edit, and approve pending time cards from anywhere.

| Create Fuel Reports that Matter

Custom reports

Build custom reports from a complete library of database fields, or use templates organized by fuel type, equipment, fueler, or location.

Easy to read and share

Produce graphs to accompany reports, and export data to other software programs with just a few clicks.

All Products

Access from Anywhere Data Security

Little to No Involvement from IT

Custom, Scalable Hosting Solutions

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Access from Anywhere

Seamless access to your hosted applications

Get specific estimates from months previous to easily restore mistakes

99.8% uptime throughout the year / tier 3 data center

Secure your bid data in enterprise-class data centers to ensure protection from cyber threats

Monitored, fire-walled and maintained by HCSS with 24 hour access to support

Involvement from IT

Vendor is responsible for the compliance, security, and support

No local hosting and additional on-prem licensing required

No patching or updates to manage

No VPNs or complex infrastructure requirements

Custom, Scalable Hosting Solutions

Extensive scalability

Enterprise infrastructure for all customers

Services

Services | Implementation

HCSS Professional Services will guide you in setting up company specific processes and workflows to get Your HCSS software up and running in less than 3 months.

Traditional

We’ll help plan your rollout, build new processes, and train your employees to ensure your company’s success in partnering with HCSS. This will be accomplished through a series of planning calls, a design session at our Sugar Land campus, and a follow-up visit on-site at your company.

Virtual

Virtual Implementation offers the same implementation process as our Traditional Implementation, but utilizes video conferencing technology instead of in-person sessions.

Online

Benefit from the knowledge and guidance of HCSS staff in a convenient online format in easy to digest two-hour sessions. Although this is an online offering, sessions are on a set schedule.

Continuous Improvement Program

Ensure forward progress this year, and each following year, with HCSS coaches that can assess, design, implement and evaluate processes that fit your team growth.

Uncover inefficiencies with expert HCSS consultants

With guidance from the most experienced HCSS implementers in the field, you can improve your field, shop, and office accountability and expectations with good processes for good daily habits. Identify underutilized features that can maximize the value to your business, and see how you compare with other users in the industry.

HCSS Software Assessments

A comprehensive Assessment can help determine where you are today and where you want to be tomorrow. HCSS can partner with your stakeholders to review your current processes, and lay out a plan to target areas for improvement.

Services | Continuous Improvement

Refresher Trainings

To keep your skills and processes sharpened and efficient, and bring new employees up to speed.

Feature Training

Online Session Training to review any new or old system features with a dedicated expert from our Professional Services team.

HCSS Academy

Update your skills, learn how to use new features, or train your team. We constantly update our self-guided videos and training resources to keep you up to date.

Security

We manage your HCSS applications on highly secure servers and take care of all the technicalities behind the scenes with 24/7/365 service including security maintenance, backups, and HCSS product updates.

SOC1 and SOC2 Compliance

A SOC (System and Organization Controls) compliance report is a third-party assurance that a service organization, such as HCSS, has been independently reviewed and has met the AICPA's (American Institute of Certified Public Accountants) standards for providing services to its customers.

IT Security and Data

Management - HCSS works to ensure your identity and access management framework is compliant with current Active Directory, OKTA and more to provide users with secure and appropriate access.

Out of the Box (OTTB) Integrations with Leading Partner Products: All accounting platforms, operational and BI reporting that is compatible with all leading analytics platforms.

ACCOUNTING / ERP

TELEMATICS/GPS

SCHEDULING

IDENTIFY ACCESS MANAGEMENT

Credentials API

REPORTING/ANALYTICS

Common API Integrations

Extensive API catalog for custom integration

ENTERPRISE INTEGRATION PLATFORMS

DOCUMENT MANAGEMENT

RISK MANAGEMENT

Primavera Risk Management

HUMAN CAPITAL MANAGEMENT

TAKEOFF

PROJECT & PORTFOLIO MANAGEMENT

ASSET MANAGEMENT OPPM

Primavera Unifier

PROCUREMENT