Get Moving Together Toolkit

Get Moving Together FREE Community Toolkit

Get moving with your mates or at work!

Get ready to ignite community connections with the Creating Connected Communities toolkit!

This dynamic resource is your go-to guide for individual, community groups and organisations looking to spark inspiration and transform ideas into unforgettable events and projects to address social isolation and loneliness across our community.

This Meet the Neighbours toolkit provides an overview of ideas to help you get started and includes specific details such asideal group sizes, necessary materials, and budget-friendly tips.

Each event comes with a step-by-step “how-to” guide, making it a breeze for you to bring your vision to life.

Whether you are organising an intimate teambuilding retreat or a vibrant community celebration, this toolkit empowers you to explore a variety of creative ideas, tailor them to your unique audience, and craft memorable experiences that bring people together.

Let’s connect and nurture our neighbourhoods!

Tanya Stevenson CHIEF EXECTUIVE OFFICER 03

How to use this kit To use the Event Suggestion Guide, start by browsing through the event ideas to find one that suits your community group or organisation's goals and resources.

Each suggestion includes an overview of the event, recommended group size, a list of materials needed, and estimated costs. Once you have selected an event, follow the detailed "how-to" guide provided to plan and organise it step by step. This toolkit simplifies the process, making it easy to adapt and execute the event idea for your unique needs, ensuring a successful and enjoyable experience for all participants.

This toolkit contains guides for the following events: Beach Library Beach Volleyball Come & Try for Clubs Community Shopping Centre Walks Forest Walks Membership Drive Nature walk and Talk Puppy Play

GET MOVING TOGETHER

Beach Library A beach library is a public or community-driven initiative that provides books and reading materials at the beach. These libraries are often set up in creative and accessible ways, such as small bookshelves, cabinets, or even repurposed structures like lifeguard stands or huts. Visitors can borrow, read, and sometimes exchange books while enjoying their time by the sea. The concept encourages relaxation, promotes literacy, and adds a cultural touch to the beach experience. Beach libraries are typically free to use and operate on a trust-based system where users return or replace the books after reading.

Group Size: Anyone in the community can donate or borrow from the Beach Library.

Materials Needed: To set up a beach library you would need a weatherproof storage unit large enough to hold a small collection of different size books. Permission from local council to place the books in a public place.

Cost: It costs minimal to donate to your local beach library, however, if you wish to set up your own your costs will involve: Any footpath/parks and gardens permits, weatherproof enclosed book display unit, books and book repair supplies, signage, marketing and volunteers.

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Beach Library How to Deliver: You can organise to support your local Beach Library on the Fraser Coast by visiting www.thelittlelibrary.com.au or you can organise to start your own community led Beach Library.

Register Your Library: If you want your library to be part of the official Beach Library network, you can register it on the Beach Library website. Once registered, you’ll receive a sign with your charter number.

Display this on your library so visitors know it’s part of the official network.

Stock and Maintain the Library: Start with a diverse selection of books for all ages and interests. Include a variety of genres like fiction, non-fiction, children’s books, and more. Visit the library regularly to ensure it’s clean, dry, and well-stocked, replace worn or damaged books, and tidy up if needed, and encourage the community to donate books.

Promote and Engage the Community: Consider hosting a small event to introduce the Beach Library to your community. Share updates, photos, and stories about your Beach Library on social media. Involve local schools, clubs, or organisations to donate books or help with maintenance.

Set Guidelines and Monitor Usage: Post clear guidelines about how the library works—such as "Take a Book, Leave a Book" or "Give a Book, Get a Book"—to encourage responsible use. Keep an eye on the types of books being exchanged, you might need to add more of certain genres.

Weatherproofing and Seasonal Maintenance: Ensure the library is weatherproof to protect the books from rain, snow, or excessive sunlight.

Regularly check seals and roofing.

Troubleshooting Common Issues: If the library gets too full, consider rotating books or temporarily storing excess ones. If someone leaves books that are not suitable for your intended audience, feel free to remove them and replace them with more appropriate options. If the library is vandalised, repair it as soon as possible and consider adding a sign that encourages respect for the shared space.

Feedback: Encourage users to leave feedback or notes in a logbook. This can provide insight into how the library is being used and appreciated.

GET MOVING TOGETHER

Beach Volleyball Beach Volleyball is a dynamic team sport played on sand, typically with two teams of two players each. It combines elements of volleyball with the challenges of playing on a sandy surface, making it a fun and physically demanding game. Playing beach volleyball provides excellent cardiovascular exercise, improves strength, agility, and coordination, and enhances overall fitness. The sport also encourages teamwork and social interaction, offering a great way to build relationships and enjoy the outdoors. Additionally, the natural setting and physical activity contribute to stress relief and mental well-being.

Group Size: Competitive games allow 2 persons per side, however for fun team building, you can have up to 6 per team.

Materials Needed: Volleyball, net and poles at 2.43m high for men and 2.25m for women. A sandy playing area, measuring 16 x 8 meters. The court should be marked with boundary lines, these can be ropes, cones, or painted lines on the sand. Also required is a scoreboard, whistle and water, sunscreen and hats.

Cost: Cost to hire beach volleyball equipment and venue, water and sunscreen.

Share your photo!

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Beach Volleyball How to Deliver: Plan the Details: Set Date and Time: Choose a specific date and time for the game that suits most potential participants.

Select a Location: Pick a suitable beach or sand court location where the game will be held.

Create Invitations: Design Invitations: Prepare digital or printed invitations with key details, such as date, time, location, and any requirements (e.g., attire, equipment).

Include RSVP: Request RSVPs to gauge the number of participants and ensure proper planning.

Distribute Invitations: Use Multiple Channels: Share the invitations through email, social media, community boards, or word-of-mouth to reach your target audience.

Follow Up: Send reminders closer to the event to confirm attendance and keep everyone informed.

Prepare for the Game: Confirm Logistics: Ensure all equipment is ready and the playing area is set up.

Communicate Final Details: Provide participants with any last-minute information or instructions before the game.

Set Up the Court: Assemble Equipment: Set up the net and poles, ensuring the net is at the correct height (2.45m for men and 2.24m for women).

Mark Boundaries: Define the court area with boundary lines or markers, typically measuring 16 x 8 meters.

Organize Teams: Form Teams: Divide players into two teams of two. Ensure all players are aware of their positions and roles.

Explain Rules: Brief the teams on the basic rules of beach volleyball, including scoring, rotations, and how to play fairly.

Manage the Game: Start Play: Begin the game with a serve from one team and manage the play by overseeing the ball’s movement and player actions.

Keep Score: Track and update the score regularly, and manage any rule violations or disputes that arise during the game.

GET MOVING TOGETHER

Come & Try for Clubs A "Come and Try" event for a club is to provide a welcoming and low-pressure opportunity for people to experience what a club has to offer before committing to membership. These events are designed to attract potential new members by allowing them to participate in club activities, meet current members, and get a feel for the club's culture and community.

Group Size: Ideal for any number of people suitable to your venue Materials Needed: To hold a successful "Come and Try" event, you'll need several key materials. Prepare promotional items such as flyers and social media graphics to attract participants. Ensure you have registration forms and waivers for attendees. Set up equipment and supplies relevant to the activities being showcased, such as sports gear, art supplies, or cooking utensils. Have a welcome kit ready, including information about the club, membership benefits, and a schedule of upcoming events. Lastly, organise staff or volunteers to assist with sign-ups, provide guidance during the event, and engage with participants.

Cost: The organisational costs of an event can vary, primarily based on factors such as the number of guests, venue selection, catering options, and entertainment choices.

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Come & Try for Clubs How to Deliver:

Define Objectives: Determine what you want to achieve with the event, such as attracting new members, showcasing club activities, or increasing community engagement.

Choose a Date and Time: Select a convenient date and time that will maximize attendance. Ensure the location is suitable for the activities planned and accessible for all participants. Decide on the activities or demonstrations to showcase and prepare any necessary equipment or materials.

Promote the Event: Create Marketing Materials: Design and distribute flyers, social media posts, and email invitations to reach your target audience. Use local media, community boards, and partnerships to spread the word.

Prepare for the Event: Have Registration: forms and a system in place for participants to sign up or register on the day. Gather and set up any equipment, supplies, and informational materials needed for the activities. Organise staff or volunteers to assist with registration, manage activities, and interact with participants.

Conduct the Event: Greet attendees warmly, provide them with event information, and guide them through the activities. Ensure all activities run smoothly and that participants are engaged and having fun. Offer details about the club, membership options, and upcoming events.

Follow Up: Gather feedback from participants to understand their experience and areas for improvement. Send follow-up emails or messages thanking participants for attending and encouraging them to join the club. Assess the event’s success based on attendance, engagement, and feedback to refine future events.

GET MOVING TOGETHER

Community Shopping Centre Walks Shopping centre walks are organised group walks that take place inside shopping malls or centres. Shopping centres are convenient and secure, with amenities like restrooms and seating, making them ideal for group activities. These walks offer a chance to meet and socialise with others, helping to build connections and reduce isolation. Regular walks encourage healthy habits while helping participants discover and support local businesses and strengthening community bonds.

Group Size: Ideal for small (2-10), medium (10-30), and large (30+) participants. Other things to consider if the shopping centre spacious enough, times available, accessible for all participants, ensuring participants follow any centre guidelines.

Materials Needed: Participants are required to provide mobility aids where required. Permits and usage approval, public liability insurance, promotional materials such as flyers, social media and registration forms (if required), event materials including maps, directional signage, cones, first aid kit, water, name tags and other event-specific materials.

Cost: The costs typically include event promotion, such as flyers, posters, or social media. Fees for permits or agreements with the shopping centre management, security personnel. If refreshments or snacks are provided. Additionally, first aid kits and liability insurance.

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Community Shopping Centre Walks How to Deliver:

Planning: Set a Schedule: Determine the date, time, and duration of the walk, ideally during less crowded shopping hours.

Coordinate with the Venue: Work with shopping centre management to secure permission, arrange logistics, and address any requirements like security or access to amenities.

Promote the Event: Advertising: Use flyers, posters, social media, and community boards to spread the word about the event. Encourage registration to estimate participation numbers.

Communication: Keep participants informed about the event details, including meeting points, what to bring, and any special instructions.

Organise Logistics: Route Planning: Map out a clear and safe walking route within the shopping centre, taking into account rest areas and potential hazards.

Supplies: Prepare necessary materials such as signage, first aid kits, water stations, and any promotional items like t-shirts or brochures.

Day of the Event: Welcome Participants: Greet walkers at the designated meeting point, provide an overview of the walk, and distribute any materials.

Guide the Walk: Lead or designate leaders to guide the group along the planned route, ensuring everyone stays together and follows the path.

Ensure Safety: Monitor the group for any issues, provide assistance as needed, and have a plan in place for emergencies.

Post-Walk Activities: Cool Down and Socialise: Offer a cool-down period and encourage participants to socialise, perhaps with light refreshments or a visit to a café.

Feedback Collection: Gather feedback from participants to improve future walks.

Thank Participants: Show appreciation to participants and volunteers with a follow-up message or thank-you note.

GET MOVING TOGETHER

Forest Walks Forest walks are excursions through forested areas that offer numerous benefits, including physical exercise and mental relaxation. Engaging in these walks helps reduce stress and improve overall well-being while fostering a deeper connection to nature and an appreciation for biodiversity. They provide opportunities for social interaction, community building, and educational enrichment about the environment. Additionally, forest walks support conservation efforts by raising awareness of the importance of preserving natural habitats. Overall, participating in forest walks enhances personal health, strengthens community ties, and promotes environmental stewardship.

Group Size: Ideal for smaller numbers of people per group. Smaller numbers allow people to fully appreciate their surroundings.

Materials Needed: A carefully planed route and obtain any necessary permits. Detailed maps, a first aid kit, and emergency contact information, appropriate clothing, sturdy footwear, and a backpack with water, snacks, and weather-specific gear. Educational materials about local wildlife and trash bags.

Cost: Organisational costs: Permit fees, first aid kit, printing costs for maps, guides, information, Personal costs: backpack, food and water, weather suitable clothing and foot wear

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Forest Walks Plan the Walk: Select a Route: Choose a suitable trail or forest area that matches the group’s skill level and interests.

Obtain Permits: Secure any necessary permits or permissions required for using the forest area.

Prepare Logistics: Create an Itinerary: Outline the schedule, including meeting times, route details, and duration of the walk.

Prepare Safety Measures: Gather maps, a first aid kit, and establish emergency contact information.

Communicate with Participants: Promote the Walk: Advertise the event through flyers, social media, or community boards.

Provide Information: Send participants details about the meeting point, what to bring, and any specific guidelines.

Gather Supplies: Equipment: Ensure you have necessary gear such as appropriate clothing, footwear, backpacks, hydration, snacks, and weather-specific items.

Educational Materials: Prepare any guides or informational materials if the walk includes educational elements.

Conduct the Walk: Welcome Participants: Greet attendees, provide a brief overview of the walk, and review safety guidelines.

Guide the Group: Lead the walk, ensuring that the route is followed safely and that participants are engaged and informed.

Follow Up: Gather Feedback: Collect feedback from participants to assess their experience and identify areas for improvement.

Thank Participants: Send a follow-up message to thank attendees and provide information about future events or memberships.

GET MOVING TOGETHER

Membership Drive Membership drives are organised to recruit new members and retain or engage existing ones. The primary goals are to increase membership numbers, boost participation, and enhance the organisation's presence in the community. Community activities showcase the organisation's benefits and impact.

Group Size: The number of people suitable to the venue.

Materials Needed: Venue, incentives and offers, promotional brochures and items, event materials such as registration forms, audio/visual equipment, Cost: The organisational costs of an event can vary, primarily based on factors such as the number of guests, venue selection, catering options, and marketing materials.

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Membership Drive How to Deliver: Set Clear Objectives: Begin by defining the specific goals of your membership drive. Consider what you want to achieve—whether it’s increasing your overall membership numbers, re-engaging lapsed members, or enhancing member participation in your organisation’s activities. Set measurable targets, such as recruiting a certain number of new members within a specific timeframe, or increasing engagement by a particular percentage.

Identify Your Audience: Identify the demographics, interests, and needs of the people you want to attract. Knowing your audience allows you to craft messaging that resonates with them and addresses their specific needs.

Create Incentives: Offer compelling incentives that add value to their membership, such as discounts on membership fees. You could also offer exclusive access to events, content, or resources that are only available to members. Another effective incentive is a referral program, where current members receive rewards or recognition for bringing in new members. These incentives not only motivate people to join but also create a sense of urgency and exclusivity.

Develop Marketing Materials: Marketing is key to the success of your membership drive. Create a variety of promotional materials to reach potential members through different channels such as print media, social media, websites and email. Design eye-catching flyers and posters to distribute in relevant locations, such as community centres, cafes, or local businesses.

Plan Engaging Events: Plan an open day where attendees can meet current members, learn about your organisation, and see firsthand what you offer. Consider organising workshops or community activities that align with the interests of your target audience. These events should be welcoming and informative, providing attendees with a clear sense of the value they’ll receive as members.

Organise Logistics: Secure a suitable venue ensuring it is accessible and appropriate for your audience. Prepare all necessary materials, including registration forms, welcome packets, and promotional items like branded merchandise including laptops or tablets for digital sign-ups and audio/visual tools for presentations.

Follow Up and Evaluate Results: Reach out to attendees with personalised messages, thank new members, and gather feedback. Track your success, analyse what worked well, and identify areas for improvement for future drives.

GET MOVING TOGETHER

Nature Walk and Talk A "Nature Walk and Talk" is an event that combines a guided walk through a natural environment, such as a park, forest, or nature reserve, with educational commentary or discussions led by a knowledgeable guide. During the walk, participants explore the area while learning about local wildlife, plants, ecosystems, and conservation efforts. The "talk" aspect involves sharing information, answering questions, and engaging in conversations about the natural surroundings. This type of event is designed to be both informative and enjoyable, promoting awareness and appreciation of the environment while encouraging physical activity and social interaction.

Group Size: An ideal group size is typically between 10 to 20 participants. This size allows for a more intimate and interactive experience. Smaller groups also minimise the impact on the environment and make it easier to navigate trails and natural areas without disturbing wildlife.

Materials Needed: Maps and Guides, safety and first aid supplies, communication tools such as whistles phones or walkie talkies, water and snacks, insect repellent, sunscreen, trash bags.

Cost: Permits and fees, guides and experts (if required), first aid kit, printing brochures, maps, handouts, or purchasing field guides, communication tools, refreshments, insect repellent and sunscreen, marketing and promotion, trash bags and cleaning supplies and insurance (if required).

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Nature Walk and Talk How to Deliver: Planning: Select a natural area that offers interesting scenery, diverse wildlife, and suitable trails.

Ensure the location is accessible and safe for all participants. Choose a date and time that suits the majority of potential participants. Consider weather conditions and the best time of day for wildlife viewing and obtain necessary permits (if required).

Organise the Event: If you're not leading the walk yourself, hire or recruit a guide with expertise in the local flora, fauna, and ecology. Map out a specific trail or route that highlights the area’s most interesting features. Ensure the path is suitable for the fitness level of your group. Create a brief itinerary and talking points, covering key information about the environment, wildlife, and conservation efforts. Prepare any handouts or visual aids.

Promote the Walk: Advertise the event on social media, community boards, local newsletters, and create flyers to promote the walk. Set up a registration process to manage the number of attendees and collect necessary information.

Participants encouraged to bring a notebook and pen, proper weather-appropriate clothing and sturdy footwear, camera or smartphone with GPS or a compass.

Day of the Walk: Arrive early at the meeting point to welcome participants. Provide a brief overview of the walk, including the route, duration, and safety guidelines. Hand out maps, guides, or any other materials you’ve prepared. Make sure everyone has water, appropriate clothing, and other necessary supplies. Lead the group along the planned route, stopping at key points to discuss interesting features and answer questions. Keep the pace comfortable and ensure everyone is engaged.

Safety and Supervision: Keep an eye on participants to ensure no one is struggling with the terrain. Have a designated “sweeper” to stay at the back and ensure everyone stays together. Carry a first aid kit and have a plan in place for dealing with injuries or emergencies. Make sure someone has access to a phone for emergency calls if necessary.

Post-Walk Activities: Once the walk is complete, gather the group for a quick debrief. Encourage participants to share their observations or ask any lingering questions. Collect feedback from participants to understand what they enjoyed and how future walks can be improved. Express your appreciation to everyone who attended, and provide information about future events.

GET MOVING TOGETHER

Puppy Play Dates Puppy play activities offer numerous benefits, including enhanced socialisation with other dogs and exposure to various stimuli, which helps prevent behavioral issues. They provide essential physical exercise, improving health and managing energy levels, and offer mental stimulation through engaging games and puzzles. Play strengthens the bond between puppies and their owners, fosters trust, and can improve obedience and reduce anxiety.

Overall, play activities contribute to the well-being and happiness of both puppies and their owners.

Group Size: Ideal for small number of people as to not overwhelm puppies.

Materials Needed: Suitable safe venue, invitations, registration, play and training stations with ageappropriate toys, agility equipment, and enrichment items, first aid supplies and water.

Cost: Venue or location permits that may require a fee. Toys and Equipment, supplies: water bowls, treats, and waste disposal bags, basic first aid kit and possibly hiring a professional dog trainer or supervisor, marketing materials, insurance (if required) and any other additional costs for refreshments, or thank-you gifts for volunteers.

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Puppy Play How to Deliver: Planning and Preparation: Choose a Venue: Select a safe, enclosed area such as a dog park, large backyard, or community centre with sufficient space for play.

Set a Date and Time: Schedule the event at a time convenient for most participants, considering weather conditions and daylight hours.

Promote the Event: Create Invitations: Design and distribute invitations or flyers to local dog owners, veterinary clinics, and pet stores. Use social media and community boards to spread the word.

Registration: Implement a registration system, either online or through a sign-up sheet, to manage the number of attendees and ensure a smooth event.

Organize Activities: Plan Play Stations: Set up various play stations with different toys and obstacles, such as agility courses, fetch areas, and interactive games.

Include Training Sessions: Offer short, fun training sessions or demonstrations on basic commands, socialization tips, or puppy care.

Prepare Supplies: Toys and Equipment: Provide a variety of safe, age-appropriate toys, agility equipment, and enrichment items.

Safety Gear: Ensure you have first aid supplies on hand, and consider having a designated area for breaks and water.

Safety Measures: Health Checks: Require proof of vaccinations and health checks to ensure all participating puppies are healthy and up-to-date.

Supervision: Have volunteers or staff present to supervise the play, monitor interactions, and address any issues that arise.

Emergency Plan: Establish and communicate an emergency plan, including contact information for local veterinarians and emergency services.

Host the Event: Welcome Participants: Greet attendees, provide them with an overview of the day’s schedule, and explain any rules or guidelines for the event.

Facilitate Play: Guide participants through the various activities, ensuring all puppies have a chance to engage and interact safely.

Engage and Educate: Offer tips on playtime best practices and answer any questions from puppy owners.

Follow Up: Feedback Collection: Gather feedback from participants to assess their experience and gather suggestions for improvement.

Thank You Notes: Send appreciation messages or thank-you notes to participants, volunteers, and sponsors.

Share Photos: If possible, share photos from the event on social media or through a follow-up email to celebrate the fun and encourage future participation.

We hope this toolkit will support you to get started on ‘Get Moving Together’ to help create connected communities.

If you would like to have your event or activity added to the Toolkit please email: Interagency@hbnc.com.au