Get ready to ignite community connections with the Creating Connected Communities toolkit!
This dynamic resource is your go-to guide for individual, community groups and organisations looking to spark inspiration and transform ideas into unforgettable events and projects to address social isolation and loneliness across our community
This Meet the Neighbours toolkit provides an overview of ideas to help you get started and includes specific details such asideal group sizes, necessary materials, and budget-friendly tips. Each event comes with a step-by-step “how-to” guide, making it a breeze for you to bring your vision to life.
Whether you are organising an intimate team-building retreat or a vibrant community celebration, this toolkit empowers you to explore a variety of creative ideas, tailor them to your unique audience, and craft memorable experiences that bring people together
Let’s connect and nurture our neighbourhoods!
CHIEF EXECTUIVE OFFICER
TanyaStevenson
How this kit
To use the Event Suggestion Guide, start by browsing through the event ideas to find one that suits your community group or organisation's goals and resources. Each suggestion includes an overview of the event, recommended group size, a list of materials needed, and estimated costs Once you have selected an event, follow the detailed "how-to" guide provided to plan and organise it step by step This toolkit simplifies the process, making it easy to adapt and execute the event idea for your unique needs, ensuring a successful and enjoyable experience for all participants.
This toolkit contains guides for the following events::
Bay Alley
Community Choir
Install a Street Piano
Kindness Doors
Park Poetry
Visit Aged Care Homes
Yarn Bombers
Bay Alley ART FOR ALL
"Bay Alley" refers to an outdoor courtyard and lane-way space designed to be a versatile area suitable for informal gatherings, barbecues, social events, or as an extension of indoor functions. It was created to support young people in connecting with other young adults. In many communities, there are few dedicated spaces for young adults to gather, build new connections, create friendships, or simply have a say in the entertainment options available to them. Bay Alley is intended for all young adults, whether they are working, studying, or playing
Group Size:
The space can accommodate around 40-50 people, making it ideal for intimate events and community activities.
Materials Needed:
Depending on the type of event you are holding you may require an alcohol license/permit, venue hire, refreshments, decorations, DJ or other options for playing music, alternative lighting, games and prizes.
Cost:
Venue hire, entertainment, food and drinks, alcohol (optional), prizes and give aways, marketing and promotion, licensing and permits, insurance, staff and security.
Bay Alley
How to Deliver:
Planning
Establish the goal of the event and choose a date that doesn't conflict with other major events in the area. Allocate funds for entry fee (optional), entertainment, food, drinks, prizes, and other logistical needs
Venue Setup
Bay Alley is a versatile outdoor or indoor-outdoor venue that can comfortably accommodate up to 50 attendees. Set up areas for food and drinks, a stage and dance floor and a space for games. Use lighting and decorations that appeal to the young adult demographic, creating an energetic and welcoming environment.
Entertainment
Hire a popular local DJ or band that resonates with the tastes of your audience. Include games, karaoke, and possibly a photo booth to encourage social interaction. Organise a lucky door prize or other competitions to keep attendees engaged.
Food and Drinks
Offer free (optional) or low-cost food options, such as pizza, and other prepacked snacks. Provide a bar where attendees can purchase drinks. Ensure there are both alcoholic (optional) and non-alcoholic options available.
Marketing and Promotion
Promote the event through social media platforms like Instagram, TikTok, and Facebook, focusing on the local community and the target age group. Partner with local influencers or community figures who can help promote the event. Distribute these in popular hangout spots, universities, and community centers.
Logistics
Recruit volunteers or hire staff to manage entry, food distribution, activity stations, and security. Arrange for adequate security and have first aid available on-site. Plan for any emergency situations.
Event Execution
Ensure smooth entry and registration, if required. Use wristbands or stamps for easy identification Plan the sequence of activities to maintain energy levels Start with socialising and games, followed by music and dancing. Have an emcee or host keep the crowd engaged, announce activities, and guide the event flow
Post-Event
Organise a clean-up crew to ensure the venue is left in good condition. Engage with attendees post-event through social media, sharing photos, and asking for feedback. Assess what worked well and what could be improved for future events.
ART FOR ALL
Community Choir
sing, regardless of their musical experience. The main benefits for participants include social connection, improved emotional well-being, skill development, cultural engagement, and physical health benefits, making it a rewarding and enriching activity.
Group Size:
Ideal for any number of people.
Materials Needed:
Venue suitable for practice and performances, digital music and audio equipment suitable for venue size, song lyrics, stationery, refreshments.
Cost:
To organise a community choir, you'll need to budget for several key materials. These include the cost of renting a rehearsal venue, purchasing sheet music, and acquiring musical equipment such as a piano or keyboard (optional). You'll also need to consider costs for audio equipment like microphones and amplifiers, especially for performances. Additional expenses may include printing promotional materials, providing refreshments during rehearsals, and supplies like folders and music stands. These costs can vary depending on the size of the choir and the frequency of rehearsals and performances
Community Choir
How to Deliver:
Planning the Event
Choose a date that avoids conflicts with other local events and a time that suits both the choir and the expected audience. Book a suitable venue with good acoustics and ensure it has enough seating for the audience and space for the choir. Choose a set of songs that showcase the choir’s strengths and suit the event's theme or purpose. Make sure all members have sheet music well in advance.
Rehearsals
Organise additional rehearsals leading up to the event, focusing on performance aspects like stage presence and transitions between songs.
3. Marketing and Promotion
Design and distribute flyers, posters, and social media posts to promote the event. Consider local media coverage for wider reach. If applicable, manage ticket sales online or at the door.
4. Day of the Event
Arrive early to set up the venue, including arranging seating, setting up the stage, and preparing the sound system. Have the choir arrive an hour before the event for vocal warm-ups and final preparations. Start the event on time, with a brief introduction from the choir director or a host Ensure smooth transitions between songs and any speeches or presentations.
5. Post-Event
Send thank-you messages to the choir members, volunteers, and attendees. Acknowledge any sponsors or supporters publicly. Gather feedback from choir members and the audience to improve future events. Ensure the venue is left in good condition, with all equipment and materials packed away.
Install a Street Piano ART FOR ALL
p y p y j y y p p y projects or urban renewal initiatives, aiming to bring music and joy to public spaces. The main benefits for participants include fostering a sense of community by encouraging spontaneous interactions among strangers, providing an outlet for creative expression and stress relief, and enhancing the vibrancy and appeal of public areas. Street pianos become available to those who might not have a piano at home, and can inspire both amateur and seasoned musicians to share their talent in an open, welcoming environment.
Group Size:
Ideal for use by the community.
Materials Needed:
A durable, weather-resistant piano, protective cover and weather-resistant finish, a heavyduty stand, anchoring equipment for stability, concrete/asphalt for securing, assembly tools, cleaning tools and tuning equipment, signage, security system.
Cost:
For installing a street piano, costs typically include the piano itself, which may vary based on durability and design. Additional expenses encompass weatherproofing materials, such as a protective cover and weather-resistant finish. The stand and base require heavy-duty components and anchoring equipment for stability, concrete or asphalt for securing and various tools for assembly.
Maintenance costs cover cleaning supplies and tuning equipment, and signage for public information and guidelines. Optional security measures like CCTV cameras and locking mechanisms may also be considered to protect the piano and ensure its longevity.
Install a Street Piano
How to Deliver:
Research and Planning:
Determine the objectives for placing the piano (e.g., community engagement, artistic enhancement) and engage with community stakeholders to ensure support and address any concerns. Choose a suitable, high-traffic area that is accessible and safe.
Obtain Permissions:
Secure necessary permits or approvals from local government or property owners.
Choose the Location:
Select a high-traffic, accessible area that aligns with community interests and safety considerations.
Prepare the Site:
Ensure the ground is level and suitable for the piano. If necessary, lay a foundation using concrete or asphalt to create a stable base.
Install the Stand:
Secure the heavy-duty stand to the prepared site using bolts or anchors. Ensure it is level and stable.
Place the Piano:
Position the piano on the stand or base. Make sure it is securely fitted and stable.
Weatherproofing:
Apply a weather-resistant finish to the piano if it isn’t already designed for outdoor use. Install a high-quality, waterproof cover to protect the piano from the elements when not in use.
Add Signage:
Attach an informational plaque near the piano, explaining its purpose, usage guidelines, and encouraging public participation.
Security Measures:
If desired, install a CCTV camera for monitoring and consider using locking mechanisms for the piano cover to deter vandalism.
Final Checks:
Test the piano to ensure it’s properly tuned and in good working condition. Make any necessary adjustments or tune-ups.
Ongoing Maintenance:
Regularly clean and maintain the piano, check for any damage, and perform periodic tuning to keep it in optimal condition.
Kindness Doors ART FOR ALL
Kindness Doors are symbolic or actual doors adorned with positive messages, creative art, and affirmations aimed at spreading goodwill and fostering a sense of community. These doors serve as visual reminders to be kind, compassionate, and supportive towards others. For those who create Kindness Doors, they experience a deep sense of fulfillment by contributing to the positive energy in their community, engage in a creative process that enhances emotional well-being, and inspire others to embrace kindness in their daily lives. By crafting these doors, creators also build stronger connections within their community, promoting a culture of empathy and mutual respect.
Group Size:
Ideal for all sizes of organisations.
Materials Needed:
Cardboard or foam board, markers, paints, and brushes, construction or wrapping paper, stickers, stencils, and stamps, scissors or craft knife, positive affirmation cards or quotes, string or ribbon, velcro or removable hooks.
Cost:
Cost of materials listed above and any other items you decide to contribute to your door.
Kindness Doors
How to Deliver:
Define the Purpose and Theme
Clarify the event’s objective and decide on a guiding theme to focus the creativity of participants.
Choose a Venue
Select a suitable location with ample space and obtain necessary permissions from local authorities or venue management.
Plan the Event Logistics
Set a date and time, prepare materials, and arrange the setup, ensuring everything is ready for participants.
Engage the Community
Promote the event through various channels, manage registrations, and recruit volunteers to help with the event.
Event Activities
Welcome participants, provide instructions, allow time for creation, and then display the Kindness Doors for all to admire.
Follow-Up and Impact
Document the event, send thank-you notes, and encourage participants to continue spreading kindness beyond the event.
Evaluate the Event
Gather feedback, assess the event's impact, and identify areas for improvement for future events
ART FOR ALL
Park Poetry
Park Poetry is a serene and inspiring event where poetry enthusiasts gather in a natural outdoor setting, such as a park, to read and share poetry Participants may bring their favourite poems, original works, or listen to others. The event typically fosters a relaxed and creative atmosphere, where the beauty of nature complements the expressive power of poetry. This type of gathering encourages reflection, connection, and the appreciation of both the spoken word and the natural environment. It's a perfect way to blend cultural expression with the tranquility of the outdoors.
Group Size:
An ideal group size for a Park Poetry Reading Session is typically between 10 to 20 participants. This size allows for an intimate and engaging atmosphere where everyone has the opportunity to share and listen, allowing for a peaceful and focused experience.
Materials Needed:
Blankets or chairs, a selection of poems or anthologies for participants to read. Notebooks and pens, portable microphone and speaker with power leads or batteries (if required). Shade or rain protection, sunscreen and insect repellent, water and snacks, trash bags, hand sanitiser.
Cost:
The costs involved in a Park Poetry Reading Session typically include expenses for seating arrangements, such as blankets or portable chairs, and any necessary audio equipment to ensure clear communication. Additional costs may cover weather-related items like tents or umbrellas, refreshments for participants, and permits if required by the park authorities.
Park Poetry
How to Deliver:
Planning:
Select a suitable park with a quiet and comfortable area for the event Consider accessibility and available amenities. Pick a time that is convenient for your target audience, ideally during mild weather or daylight hours.
Organise the Event:
Decide on the flow of the event, including time for readings, breaks, and any additional activities like discussions or Q&A sessions. Invite poets and attendees through social media, community boards, or local poetry groups. Encourage both experienced poets and newcomers to participate.
Promote the Event:
Design and distribute flyers, social media posts, and email invitations with event details. If applicable, manage RSVPs or registration to estimate attendance and plan accordingly.
Set Up the Venue:
Provide comfortable seating such as blankets, chairs, or cushions for participants (if providing). Arrange any necessary audio equipment and prepare weather-related items like umbrellas or tents.
Conduct the Event:
Greet attendees, provide an overview of the event schedule, and set expectations for the session. Introduce each poet and manage the flow of readings. Ensure everyone has a chance to share their work and maintain a respectful atmosphere Allow time for discussions or Q&A sessions to engage participants and foster a sense of community.
Wrap Up:
Thank participants, poets, and any volunteers who helped organise the event. Ensure the park area is left clean and tidy, collecting any trash and returning any borrowed equipment. Collect feedback from attendees to learn about their experience and improve future events. Post photos or summaries of the event on social media or community boards to celebrate the success and reach a wider audience.
Visit Aged Care Homes
fostering a sense of community and mutual support. For residents, these visits provide emotional connection, reducing feelings of loneliness and isolation while offering opportunities to share stories, experiences, and wisdom. Regular interactions can also improve their mental and emotional well-being, creating a more vibrant living environment.
For visitors, especially younger generations, these visits offer valuable life lessons, deepen empathy, and create meaningful intergenerational bonds It’s a chance to give back to the community and gain insights into life from those who have lived it fully. Overall, visiting aged care homes enriches the lives of everyone involved, building a stronger, more compassionate society.
Group Size:
A group size of 3 to 5 people is ideal for visiting aged care homes. This size is manageable, allowing for meaningful interactions without overwhelming the residents.
Materials Needed:
When visiting an aged care home, it's thoughtful to bring items that can spark conversations, entertain, or create shared experiences such as personalised cards or letters, photos, books or magazines, games or puzzles, music and other interactive technology.
Cost:
Costs can involve transport, any optional materials that need to be purchased for a visit.
Visit Aged Care Homes
How to Deliver:
Contact the Facility
Reach out to the aged care facility to express interest in organising visits and discuss any guidelines or requirements.
Determine the Group
Select a small group of 3 to 5 participants, considering who would best engage with the residents.
Coordinate with the Facility
Work with the facility to plan a convenient visit schedule and understand the residents’ needs and interests.
Prepare Activities and Materials
Plan suitable activities and gather any necessary materials based on the residents’ preferences.
Organise Transportation
Arrange transportation for the group, ensuring accessibility for all participants. Prepare the Group
Brief participants on what to expect, how to interact respectfully, and any facility guidelines
Conduct the Visit
Engage with residents through meaningful interactions and be flexible in adapting to their needs.
Follow-Up
Thank the facility staff after the visit and consider planning future visits to build ongoing relationships.
Yarn Bombers
g y g g g involves covering public objects, such as trees, benches, and statues, with colorful knitted or crocheted yarn. Unlike traditional graffiti, yarn bombing is temporary and non-destructive, often bringing a burst of color and creativity to urban spaces. Participants in yarn bombing find personal benefits such as enhanced creativity, a sense of community, and stress relief. The activity allows them to express their artistic abilities in a unique, public way, while also contributing to the beautification of their surroundings. Additionally, the tactile nature of knitting or crocheting can be meditative, promoting relaxation and mindfulness.
Group Size:
Ideal for groups and individuals with basic crochet and knitting skills Individuals can also participate by donating yarn to groups.
Materials Needed:
Yarn (preferable acrylic), knitting needles, crochet hooks, scissors, tapestry needle, tape measure and tip ties.
Cost:
You may already have a lot of the required items already however, the cost of yarn can vary depending on the type of yearn used.
Yarn Bombers
How to Deliver:
The Graffiti Grannies, associated with Fraser Coast Artslink, are known for their colorful displays They meet regularly to plan and create their yarn installations, bringing texture and creativity to the area.
If you wish to run your own activity these steps will guide you to a successful event:
Plan the Event:
Choose a location, set a date, and get necessary permissions for the yarn bombing activity.
Gather Materials:
Collect all necessary supplies, including yarn, tools, and optional items like zip ties.
Recruit Participants:
Advertise the event and offer workshops to engage both experienced and beginner crafters.
Create and Install:
Have participants prepare their pieces in advance, then come together to install the yarn art on the chosen day.
Celebrate and Share:
Document the event with photos and videos, and share them on social media to inspire others.
Cleanup:
Plan a date for removing the yarn installations to ensure they don’t become litter.
We hope this toolkit will support you to get started on ‘Art for All’ to help create connected communities. If you would like to have your event or activity added to the Toolkit please email: Interagency@hbnc.com.au
