Project Closing Process, SWOT Analysis and Case Studies

Chapter 8 PROJECT CLOSING PROCESS SWOT Analysis & CASE STUDIES 8-1 What is Closing Process?

8-2 SWOT Analysis-Strength, Weaknesses, Threats & Opportunities 8-3 Case Studies Author: Prof.Tomas Ganiron Jr

6/20/2011

1

ď‚ž This

process involves releasing the final deliverables to the customer, handing over project documentation to the business, terminating supplier contracts, releasing project resources and communicating project closure to all stakeholders.

Author: Prof.Tomas Ganiron Jr

6/20/2011

2

 The

last remaining step is to undertake a Post Implementation Review to identify the level of project success and note any lessons learned for future projects.

Activities in this group are:  Close Project :  Contract Closure

Author: Prof.Tomas Ganiron Jr

6/20/2011

3

ďƒ˜

The Project Manager needs to make sure that the product scope conforms to the product requirements and the demands of the delivering organization ( documentation and lessons learned)

Author: Prof.Tomas Ganiron Jr

6/20/2011

4

Once the project deliverables have been handed over to operational areas, it is helpful to do a review of how the project went, and whether it achieved the results expected.

If a business case was prepared, it can be measured against that, otherwise some useful headings to consider are: • • • • • • • • •

Description of Project Review Process Review Findings Non-Financial Analysis Financial Analysis Detailed Key Results Project Timeline Risk Management Lessons Learned Author: Prof.Tomas Ganiron Jr

6/20/2011

5



It is important that each project gets closed, and there is a simple mechanism for doing this called the Project Closure Statement.



This document requires sign-off by the Sponsor Group, and once signed, the only thing left to do is to archive the project documents.



Any issues that have not been resolved can be held over for a new project, or handed to an operational area to complete if they agree.

Author: Prof.Tomas Ganiron Jr

6/20/2011

6

Since projects are the mechanism for implementing strategy, an organization that wishes to be successful must be competent at managing projects.

Author: Prof.Tomas Ganiron Jr

6/20/2011

7