VVA SPECIAL MEETING:
Sunday, October 27, 2024 @ 2:00PM at the clubhouse.
This notice is posted on Lake Viking Communications Outlets which include Condo Control, the Official Facebook page of Lake Viking, and The Lake Viking News, page 11.
NEXT VVA MONTHLY MEETING:
Sunday, November 10, 2024 @ 2:00PM at the clubhouse.
All members in good standing are welcome and encouraged to attend. If you want on the agenda, you must notify the office on or before the Monday prior to the board meeting.
Christina Lindsay, Dan Weidmaier, and David Daniel
Call to Order
Michelle Sullivan Acting Board President, Lot 1826, called the meeting to order, held in the gymnasium at Winston High School, Winston Missouri at 1:00 pm. Additional Board members present were: Robert Walton, Lot 217, Tom Rice, Lot 343, Tony Gronniger, Lot 2281 and Terry Nibarger, Lot 657. Terry Nibarger led in prayer. Brian Holcomb, Managing Director, led the Pledge of Allegiance. Acting Board President, Michelle Sullivan, read the mission statement of Lake Viking. Michelle Sullivan gave a short welcome to the VVA members attending the Annual Meeting.
A motion was made by Terry Nibarger and seconded by Tom Rice to accept the orders of the day as presented on the handout given to members. The motion passed unanimously.
Michelle Sullivan welcomed the VVA members attending the Annual Meeting. Attached is her message given to the VVA membership in attendance at the Annual Meeting.
Good afternoon-
As the interim board president, I would like to thank every one of you for attending today. I would normally start by sharing all the individual things that have been accomplished over the last year and while there have been many great things accomplished, I would like to spend some time addressing the membership on the some of the recent events. There will be an update from the finance & dredge committee today and the other committee updates will be shared in the paper through committee minutes.
As you know, when I ran for office this time last year, I shared with you my love for the lake as my family has been here for over 30 years. My commitment to you was I wanted to see more accountability and communication from the Board, a better understanding of how the operational and financial decisions were made and see more involvement of members with important decisions. For me this is still critically important as we must all be working together to foster our Mission Statement of aspiring to preserve our community and environment for future generations.
Our lake community is nearing its 60th birthday. Over the last several years various boards have been sharing with you about the needs of the lake from infrastructure challenges, to aging lake amenities. Unfortunately, that is not the only thing that has aged. What I mean is the lake has the opportunity to improve how we are making decisions. This includes the need to update our internal operational and financial controls which includes policies, procedures and the steps we take. We can’t continue to run the lake like the good old days.
As you are aware, there have been some major changes to personnel and board members since June. It is important to me and the other board members that we share with you what we can as I know you all have lots of questions and it is understandable.
After the former Lake Manager resignation and the reorganization of the Board members positions and resignation of the former Board President, we have had the fortunate opportunity to welcome Brian Holcomb as the New Lake Manager just a short few weeks ago. Brian comes to Lake Viking with a degree in personnel management and master’s in business administration. Most recently, Brian retired from the Missouri State Highway Patrol after serving for many years. Brian has been hard at work getting to know employees and has been working closely with Shad to learn some history at the lake.
As part of the Boards direction, one of the first things we charged Brian to do was start an inquiry regarding policies, procedures and controls to include how employees were working together daily and how in the past they received instructions or worked with the prior management. The internal inquiry is complete, but due to the confidential nature of information collected, we are required to maintain this confidentiality. I can confirm that the Sheriff has been apprised of the inquiry details and we are having ongoing discussions about the findings. What I can share with you today, is the promise of this Boards commitment to membership. That we will continue to provide oversight and governance of the lake. The problems we have identified that have plagued the lake didn’t happen overnight and it takes some time to fix these. As the board members continue to hear me say, “It is a new day at Lake Viking”.
As shared in previous communications, we are asking our committee chairs to have a more active role at the table. We are stressing to membership that integrity is what carries this board and future boards forward.
I leave you with this thought, as Mark Twain once said, “you’re never wrong for doing the right thing.” But I would add that doing the right thing often takes great courage and integrity.
We are all at a crossroad, we either all work together to make this community that we all love stronger and learn from years of wins and losses, or we continue as a community and kick the can down the road. We understand that you may have additional questions and please know as we can share more information, we will.
A motion was made to approve the minutes from the October 2023 Annual VVA Membership meeting by Tony Gronniger and seconded by Terry Nibarger. Motion passed unanimously.
A motion was made by Terry Nibarger and seconded by Robert Walton to approve the Financials from August 2024. Motion was approved unanimously.
All committee members were asked to stand and were recognized for their service to the membership of Lake Viking. Michelle gave a special thank you to these volunteers and VVA Staff members for all they do to contribute to the success of the Lake.
Brian Holcomb, Managing Director of Lake Viking addressed the following:
• During the four interviews that Brian participated in while interviewing for the job of Managing Director of Lake Viking, the common theme in the interviews was my Integrity, my ethics, will I treat all fairly and equally and will I be consistent. Brian indicated he has been to a few monthly meetings and the town hall meeting, and I have heard members questioning the Board’s fiduciary oversight of the member’s money.
• Brian indicated the Board has tasked him with conducting an inquiry into the financial controls related to revenue and equipment at the lake, but other things were brought up. One of my observations was there were no bylaws and no written policy and procedures for how the lake was going to manage its assets and resources. Perhaps written procedures existed in the past and they have just been lost over time, but I found no written, consistent directions on how employees are supposed to know the lake’s expectations for the following:
1. Lot Sales
2. Cash Handling
3. Sale of Lake Property and Equipment
4. Social Media Usage
5. Bidding Processes
6. Accounting for Donations of Property and Services
7. Ethical Expectations
• Brian indicated he has seen an inventory list of the lake’s property, but it is not complete so we will be auditing this list for insurance purposes.
• Brian also indicated he has seen a credit card policy and while it mentions official business expenses and personal expenses it does not sufficiently define these terms.
• And finally, the handbook contains errors and contradictions and in a lot of areas the lake is operated in ways not reflected in the handbook.
• In summary, the lack of written policies and procedures for these areas makes the lake vulnerable and complicates efforts to safeguard the lake’s assets. Brian states he will be working with employees and the board to create written policies to better protect the lake association and your money.
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By Troy Lesan
The above picture is from the Fall Festival with Activities Committee Members Tina Daniel, Mary Hibler and Alex Nijs from the Netherlands. Being from Holland would cause folks to associate Alex with Amsterdam, but he actually lives in the very south of the country in a city named Bergen Op Zoom which is only a few miles from the Belgian Border and situated very close to the world-famous cities of Antwerp and Bruges. Alex is an old friend; I have known him since 1966 in Des Moines when he was a foreign exchange student. He speaks perfect English (and French and German and probably a few others) and in describing Alex, the words that come to mind are “outgoing” and “gregarious.” He never met a stranger. Alex is retired from a career in International Oil, where his work required extensive travel to such places as Bahrain, Dubai, Norway, China, and Columbia . . . but these days, one of his favorite places in the world is Lake Viking. Alex has been here three times and is absolutely crazy about the place. He always stops in at the Lake Viking Marine to check out the latest in Lake Viking hats or other clothing, and he loves to go fishing for crappie (and catfish and bass). He would be out on the water every day if he could. He’s definitely a bona fide Dutch Viking!
Dredge Committee Report
Shawn Hepinstall reported we are a watershed lake and the water which runs off the farm ground consistently brings silt into the lake. Key points of this year’s dredge project include:
• 28K cubic yards of silt was removed during this year’s dredge project
1. Pirate Cove 6K yards of silt removal
2. Three Tubes 11K yards of silt removal
3. Garney 11K yards of silt removal
• 2024 Dredge Project
1. Renting the dredge from Dredge America was a good decision as we came in under budget for the project.
2. We are constantly cleaning silt from the lake so the change will be beneficial in the future.
• 2025 Dredge Plans
1. Silt ponds are currently full
2. Silt ponds will be reconditioned
• 2026 Dredge Plans
1. Yacht Club work will be done on the North Cove and behind the Yacht Club coves which are problem areas
2. Dredge Committee is also looking at the East side of the Lake to determine how/where we could create silt retention ponds. We are moving forward to dredging some of the areas of the Lake which have not been dredged in 50 years.
• Terry Nibarger reviewed the last page of the member handout which gave information regarding the Community Foundation of Northwest Missouri. This organization works with individuals who wish to donate to VVA an easy and efficient way to make their donations. These donations are tax-deductible and may be designated for a specific project or be general in nature to meet VVA needs.
• Terry Nibarger also called membership’s attention to the section of the packet that is titled Proposed 2025 Dues & Assessments. This shows the Dues & Assessments increasing by $49.50 from
will meet Saturday mornings at 10:00 am at the Lake Viking Church, 18842 Otter, Gallatin, MO, 64640 If you have questions, please contact Tom at 913.209.2777. (Please do not call the Church office).
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2024 to 2025. The 2024 Dues & Assessments were $1002.14 and the 2025 Dues & Assessments will be $1051.77.
• Doug Winter, Lot 47, asked the question when members own more than one lot what will they pay on the second lot. The answer was they will not be charged #4000 Membership Dues of $75.00 and #4350 Deferred Maint/Capital Project Assessments. Each lot after the first lot will be charged $927.38.
• Martin Wessinger, Lot 611, asked the question, “The bottom line of the P&L report shows a net income of $744,525.03 for the months of January 2024 through August 2024. Are we expecting to spend this amount by the end of the year?” The answer to this question from Paula Hepinstall was yes, we are not expecting a profit at the end of 2024.
• Voting instructions were reviewed for the membership. All voting will be done with written ballot
• Ballot Counters are Teresa Waterbury, Tiffany Tadlock, Nicole Gann & Diane Hulett.
• Three individuals filed for open Board Member positions prior to the meeting. These individuals each had five minutes to give their reasons for filing to become a Board Member.
1. David Daniel Lot 231 Dave is a Pattonsburg, MO native and graduated from PHS and Missouri Western. He has been a farmer for over 40 years. He and his wife Tina live here at the lake and have a mixed family of three girls and one boy. Dave feels his farming experience gives him a good basis for service on the Board at VVA. He stated the Lake has been a vital part of his family’s history through the years. Dave stated he wants to keep Lake Viking prosperous and he will listen to the members and will provide a voice so they may be heard. He states he will do a good job for the Lake.
• Question for Candidate Lot 5 Whitney What is his stance on Wake Boats? Dave deferred on this question as it is on the ballot for a vote by the membership.
• Question for Candidate How would you work with the new Lake Manager? Dave indicated he has known Brian for many years and he believes he is a man of integrity and Dave stated he feels he will be able to work with Brian.
2. Marvin McNabb Lot 28 Marvin and his wife have been owners at Lake Viking for 24 years and when they retired, they built their home here at Lake Viking. Marvin has served on the Board for three years and served one year as President. He has served on the Building Committee and is currently serving on the Infraction Committee. Marvin stated he feels membership has not been
listened to and he is running for the board to give them a vote and a voice. He also indicated he believes Brian Holcomb will be good for the Lake.
• Question for Candidate Lot 1175 Natalie Amalani. What is the biggest failure here at Lake Viking in the last year? Marvins’ answer was lack of oversight by the board over what was happening at the Lake.
• Question for Candidate Lot 5 Whitney Loehnig What is your stance on Wake Boats? Marvin answered that the members will make the decision on this issue.
3. Shawn Schuyler Lot 3085 Shawn is the owner of C&H Plumbing. He has been a lot owner for two years and is a volunteer firefighter and a first responder. He enjoys the lake and states he wants to bring honesty to the lake. Shawn states he will fight for what members believe in to make the Lake experience fun for members. He stated it is all about the members, not about him. He will give a voice to the members and be their backbone.
• Question for Candidate Lot 1175 Natalie What is the biggest failure here at Lake Viking during the last year? Shawn answered he felt is was lack of communication.
• Question for Candidate Lot 130 Joe Cessick What was your biggest surprise as a new member? Shawn answered his biggest surprise was all the drama that he encountered.
4. Dan Wiedmaier Lot 309 Dan and his wife Connie, who is a retired school teacher, have two sons and four grandkids. Dan has worked 30 years as a salesman for underground cable. Dan is a member of the Catholic church. He has served on the Activities Committee and states he really enjoys the lake. His family has history at Lake Viking as Dan helped his father build a house on lot 340. Dan’s goals include: Keeping the Lake healthy, keep the family feeling at the lake, keep fishing at the lake, and serve the membership as a Board Member.
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Call to Order
Terry Nibarger, Lot 657, called the Town Hall meeting to order, held in the upper level of the Clubhouse, at 1:00 pm. Finance Committee members present were: Terry Nibarger, Lot 657, Paula Hepinstall, Lot 543, and Deena Stous, Lot 464.
VVA Board Finance Committee Report on Budget for 2025
1. Terry Nibarger began by letting the members know a relationship has been formed with Community Foundation of Northwest Missouri which will enable members to make tax deductible donations to the VVA Association to benefit the Lake and members. A handout from Community Foundation of Northwest Missouri was given to members in attendance. A donation may be to a designated project or to the general fund. A person does not have to be a member of VVA to make a donation.
2. A copy of the Community Foundation of Northwest Missouri handout is attached to the minutes of this meeting.
VVA Profit & Loss YTD Comparison for the Months January -August 2024
A handout was provided to the members attending the Town Hall Meeting showing the Profit and Loss YTD Comparison for their review. Questions and discussion that were answered include the following:
• Unbudgeted Spending
1. Truck Purchase The upgrades which were added to the truck which was purchased caused the purchase to run over the amount budgeted. Capital expense spending will be on hold until next year.
2. Side by Side Purchase This purchase was not vetted by the Finance Committee or the entire board. Costs of this purchase also caused a budget overage.
1. Don Leeper Lot 96 The question asked by Mr. Leeper was concerning the spending which has occurred without the proper authority. Paula Hepinstall answered the question stating spending decisions must come before the board and when a decision is made two persons must sign the check for the purchase. Secondary question was “Was anyone disciplined for the unauthorized spending.” The Finance Committee did not elaborate on personnel issues. Procedures have been revised to reflect the
authorizations that are necessary before money is approved for spending.
2. Mike Lammers Lot 168 The question asked by Mr. Lammers was whether the Special Road Assessment for years 23 vrs 24 was spent entirely. The answer was affirmative.
3. Marianne Hughes Lot 2047 The question asked by Mrs. Hughes was has the procedure for selling VVA assets been defined for future use? Per Terry Nibarger the Finance Committee and Board are in the process of finalizing this procedure.
4. Jerry Goehring Lot 51 The first question asked by Mr. Goehring was concerning the selling of Lake real estate property. 1. Do we have a go to Real Estate agent? The answer from the committee was that a list is printed for everyone. The list shows all lots for sale by the VVA with the asking price for the lot. If a lower offer is made than the listed price, that offer goes before the VVA Board for approval or denial. 2. The second question asked by Mr. Goehring was regarding miscellaneous expenses. What makes up this line item? Answer was given by the Finance Committee. 3. The third question asked by Mr. Goehring was what expenses make up the line item, Advertising Promotion? The Finance Committee responded that the Fourth of July Fireworks display cost makes up this line item. 4. The fourth question asked by Mr. Goehring was regarding VVA vehicles which are left running either at the office or security building. The concern was the amount of gas being burned while these vehicles are left running. Brian Holcomb, Managing Director of Lake Viking, has addressed this concern and it will be monitored in an effort to save dollars on the gas which is used while the vehicle is not on the road.
5. Mark Closterman Lot 1900 Mr. Closterman’s question was “What did the free jetty really cost?” Terry Nibarger responded that VVA has not received the final two (2) bills from the jetty build so they do not know the final figure. Terry Nibarger stated that there is a procedure now in place for spending to be approved on donated monies or materials. He also stated the Board will give guidance on spending of the money. Shawn Hepinstall Lot 543 responded that weirs were built in high waterflow areas. These may have to be repaired if they were damaged by the heavy rainfall/high water. Shawn stated that the weir rocks are damaged when we get a large rainfall resulting in high run off water levels. It was noted that the Department of Natural Resources inspects the dam when we experience high water levels. Jetties probably won’t be affected by the high level of run off water.
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Call to order 5:05PM Thursday, October 3, 2024 on ZOOM
Roll call of attendees: Paula Hepinstall Chair, Terry Nibarger, Troy Lesan, Steve Danner, Tony Gronniger, Office Manager Kathy Butts, and Lake Director Brian Holcomb
Purpose of Meeting: To make recommendation on major swimming pool repairs needed.
Paula’s report to Committee: Our 56 year-old swimming pool is in need of extensive work. Lake Manager Jeff Ferguson and Office Manager Cathy Poindexter started a process last spring, and then due to both leaving the lake, it was never followed up on until recent renewed discussions. I followed up with two companies that had given us bids this spring, along with a 3rd company out of St Joseph. The two original companies got back to me on Monday. The problem is that the sand grout around the top of the pool (approximately 8” long by 2” deep) is crumbling off and the walls have been epoxied and painted for so many years that neither of the two companies that we have received bids from will do anything less than a full sandblast and re-plaster. Depending on the company, this will extend the life of the pool for at least an additional 12 years (up to 25). We were initially hoping to have a company just re-grout, however, that is not an option.
I want to meet to discuss the 2 bids that we have and make recommendations to the BOD. The 2 bids that we received are in the $180,000 to $190,000 range and they stated that they need to get started this fall (soon) in order to have it completed by spring 2025. Kathy has sent the bids along with the meeting link. There is $22,000 left in the “beaches” budget for this year and $342,000 in the deferred maintenance fund, so if we fund the pool this year and slip lining the road tubes next year (which is in the proposed 2025 budget), that would leave us with about $30,000 in the fund plus next year’s assessment of approximately $55,000.
Discussion The two bids submitted for pool work were from Mid America Pool Renovation of Grand View Missouri for a total for $184,600 and a second from Stick Man Pools LLC of North Kansas City for $187,000. The Committee opted in favor of recommending the Stickman bid because it included all finish concrete work. It was further decided to recommend that funding come from the Deferred Maintenance Fund which was specifically created for use in order to meet large unscheduled maintenance expenses. It was also suggested that the Association would designate a fund with the Community Foundation of Northwest Missouri for anyone interested in making a tax-exempt donation to a fund for pool repair. More discussion ensued about how best to inform membership on the particulars of the bids on this project, and it was agreed that more detailed information should be provided at a Special Meet-
ing/Townhall format to be held in the near future. With no further business, meeting was adjourned at 6:40 PM. Minutes respectfully recorded by Troy Lesan
Call to order 5:10PM Thursday, October 10, 2024 by Chair Paula Hepinstall
Attending: Steve Danner, Flint Hibler, Paula, Michelle Sullivan, Robert Walton, Dan Weidmaier, Troy Lesan, Kathy Butts from Staff, and Lake Director Brian Holcomb
Welcome to new Committee Members: Dan Weidmaier, new Board Member, and Robert Walton, new Board contact for committee as Board Treasurer.
September 2024 Financial Documents– Discussion: Increase in YTD trash expense was questioned by several members. It was agreed to take this up with provider. It was also reiterated that since there will be no contract dredg-
ing in 2025, more expense will be designated for Silt Containment and Streambank Stabilization line item.
Morgan Stanley Update – This investment fund continues strong performance: up $18,977 for month and $155,862 YTD.
Community Foundation of Northwest Missouri for VVA tax-exempt donations. Fund is operational. Options for promoting this opportunity were suggested. Agreed to publicize by Condo Control Announcements, link on lakevikingmo website, and announcements in Lake Viking News.
2023 FY Audit – Audit was completed Friday, 10/4/24. The draft copy was sent to the BOD. It
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S-126 Amazing 4,468 sq. ft. lodge style log home. Tiled entry flows into the breakfast, kitchen, dining, & living room. Beautiful, open, staircase. Breakfast area has wet bar w/ granite counter tops & extra seating. Large open kitchen w/ stainless appliances & granite counter tops. Lakeview deck, wood flooring & ceilings. Dbl. sided gas f.p. & wall of windows from floor to ceiling. Master Suite w/
was a clean audit with the only recommendation being that a professional engineering company be hired to do a reserve study on assets for deferred maintenance. This will be discussed further. Once the audit is finalized, it will be published to all members
Venmo for Lake Activities – FC recommendation that account be opened continued with further discussion. Venmo would be used for activities only. Kathy will update.
Jetty Project – Waiting on a final invoice.
Sale of VVA owned lots – 4 lots sold in Sept. totaling $8,450. YTD total is $135,494.95 (Plus $214,976.85 for lot 717 as funding the Jetty Project.) Subcommittee on lot sales was convened last week regarding 2 lot sale requests. All members were in agreement on pricing and the recommendation was made to the BOD and the office.
2025 Budget passed at Annual Meeting– 124 yes; 68 no
Pool Upgrade – Special FC meeting was held Thursday, October 3. Bids were discussed. Committee recommends Stick Man Pools, North Kansas City. VVA is waiting on references. It was emphasized that this cost will not be part of the expense side of the 2025 Budget. It will come out of the Deferred Maintenance Assessment, which is an accrual fund began in 2018 as part of the five-year plan, resumed each subsequent year, and created to meet this kind of Capital Project.
Campground Septic/Electrical Update – Brian and Flint are beginning to schedule work. Bid remains at $63,000 with cost coming out of Campground Fund accrual.
Farm Programs/Haying – Steve Danner and Brian Holcomb will revisit the ongoing process of contracts and bidding with interested farmers.
Long Reach Repairs – These were reclassified to Dredge Budget for 2024.
Other Business There was a review of the schedule for prorating Dues and Assessments on lot transfers. Also discussed was a rollout of the pool upgrade at an upcoming Special Meeting.
Adjournment Meeting adjourned at 6:45 P.M. Minutes respectfully submitted by Troy Lesan
• Question for Candidate Lot 386 Amber Nielsen What do you consider to be a healthy lake? Dan answered that he wanted to ensure zebra mussels were not brought into Lake Viking because of the damage they cause.
• Question for Candidate Lot 244 Ryan Dowis Communication skills, how would he work with Brian Holcomb? Actively participate in communication and follow up on questions/answers to ensure effective communication.
• Question for Candidate Lot 1249 Robert Patch: Wake Buoys—boats go too fast and endanger others using the lake. Dan replied that he felt it would be a good idea to require new members to pass a test on the basic rules of the Lake before they were permitted to put a boat on the Lake.
Board Member Floor Nominations
• Mike Eversole Lot 2422 Karen Poole Lot 3152 made a motion to nominate Mike Eversole for a board position from the floor. The motion was seconded by Becky Weldon Lot 161. Mike is a union carpenter and works with a construction service company. Mike and his family enjoy the Lake life. Mike stated he felt that we need to try something different as the members do not trust the board.
• Question for Candidate Lot 194 Tina Baker What Lake Committee would you join? With his building experience, probably the Building Committee.
6. Anthony Dirks Lot 1250/1926 Anthony Dirks was nominated from the floor by Mary Hibler 1222 for Board Consideration. Mr. Dirks stated he was recently approached and asked to consider becoming a Board Member. Mr. Dirks stated he feels the Lake needs younger members on the Board.
• Question for Candidate Lot 194 Tina Baker What Lake Committee would you join? Mr. Dirks responded that he has served on the Strategic Planning Committee and is a member of the Fire Department here at the lake.
7. Christina Lindsay Lot 429 Christina was nominated by Brad Mitchell Lot 1707 and was seconded by Martin Wessinger Lot 611. Christina is a Pharmacist and spent 20 years working for CVS Pharmacies. She has since worked for a family office overseeing Human Resources, Legal Issues and Finance. She served on the Missouri Pharmacy Board for eight (8) years where she worked with constituents to make rule changes/modifications in the pharmacy industry. Christina defined her view of Board Member vs. Managing Lake Director stating the Board Members facilitate change while the Managing Lake Director make day to day decisions.
• Question for Candidate Lot 194 Tina Baker What committee would you serve on if elected? Christina answered that she would like to serve on the Handbook Committee.
• Question for Candidate Lot 220 Jody Odette asked how would personnel issues be handled. The Managing Director would exhibit trust, he would inspect the situation to find all the facts and would verify these facts. The final decision on employee matters would be run through the Board for final approval.
With no additional nominations from the floor voting instructions to only vote for three (3) board members were given to membership. Voting was by written ballot and were collected in ballot boxes. Ballots were counted by the four (4) counters whose names are noted above.
Results of the Board Member Election Voting
Christina Lindsay 154 votes serve 3-yr term
Dan Wiedmaier 133 votes serve 3-yr term
David Daniel 106 votes serve 1-yr term
Anthony Dirks 74 votes
Marvin McNabb 53 votes
Mike Eversole 50 votes
Shawn Schuyler 13 votes
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President Michelle Sullivan
1st Vice President Terry Nibarger
2nd Vice President Dan Weidmaier
Secretary Christina Lindsay
Assistant Secretary Tom Rice
Treasurer Robert Walton
Assistant Treasurer David Daniels
Wake/Surf Boat Rule Amendment
• A Ballot regarding the proposed changes in the Wake Board Rule was distributed to verified lot owners attending the VVA Annual Meeting.
• A discrepancy was brought to light that the language which was published in the paper did not exactly match the language which was published in Condo Control.
• The VVA Board adjourned to an Executive Session to discuss this discrepancy and appropriate action to address this problem.
• The VVA Board returned to Open Session and announced the Wake Boat amendment would not be voted on in the October 6, 2024 Annual Meeting.
• A motion was made by Terry Nibarger to table the Wake/Surf Boat discussion until a special meeting can be scheduled. The motion was seconded by Robert Walton. Motion passed unanimously.
• A special meeting to vote on the Wake/Surf Boat Amendment will be scheduled and membership will be notified of the date and time.
• The 2025 Budget as published and presented at the VVA Town Hall Meeting was presented to membership for a vote. Members were instructed to vote either Yes or No on the proposal.
• Voting Totals for the 2025 Dues and Assessment Budget were as follows:
Yes 124 Votes No 68 Votes
The 2025 VVA Dues & Assessments Budget passed.
The VVA Annual Meeting was adjourned at 3:45pm.
A motion was made to adjourn to Executive Session at 3:00 pm to discuss legal, personnel, and Board organizational matters. The motion passed unanimously.
A sign-in Attendance Sheet is on record at the Office for reference. Let the record show that these minutes are a record of the business transacted at this meeting and are a sampling of the discussions. Comments and discussions are not reflected in whole or as actual quotations in the minutes, nor do they reflect all comments by members.
Respectfully Submitted
Michelle Sullivan, Secretary Board of Directors, Viking Valley Association
Viking Valley Association Special Meeting Board Of Directors & Members Sunday, October 27, 2024 2:00 PM at the Clubhouse
Call to Order: 2:00 PM – Michelle Sullivan
Mission Statement
Lake Viking is a private lake aspiring to preserve our community and environment for future generations.
Pledge – Brian Holcomb
Prayer – Terry Nibarger Moment of silence for members we have lost.
Introduction of Board Members:
Michelle Sullivan – President
Terry Nibarger – 1st Vice President
Dan Weidmaier – 2nd Vice President
Christina Lindsay – Secretary
Tom Rice – Assistant Secretary
Robert Walton – Treasurer
Dave Daniels – Assistant Treasurer
Rob Redman – VVA Attorney
Board President Michelle Sullivan has called for a special meeting to fulfill the members' request to bring a discussion/vote regarding the following areas:
1. Wake/Surf Boat Vote
• There will be three (3) members in favor and three (3) members not in favor of the wake/surf boat proposal. These will be five (5) minutes each.
• The vote will take place after discussion.
2. Pool Maintenance
3. For the record, new/former board members and employees for financial access.
4. Community Foundation presentation.
Wake/Surf Boat results will be given after the Community Foundation presentation.
Kyle Parkhurst, President (2026), called the meeting to order at 4:00pm which was held at the water plant. Members in attendance were Mark Closterman (2027), Gary Buck (2027), and Harlan Horst (2026). Mike Lammers (2025) was unable to attend. Also in attendance were Megan Miller with Gilmore & Bell, Zack Morrison, Water Superintendent, and Diane Hulett, Clerk.
APPROVAL OF MINUTES
Gary Buck made a motion to approve the minutes of the July 16, 2024, Board Meeting. Harlan Horst seconded. All members were in favor; motion carried.
There was no public comment.
Zack informed the board that the estimated project costs recently received from Allgeier, Martin & Associates totaled $280,000. He also noted that a letter was received from Bartlett & West indicating the pilot study for adding permanganate to the water treatment process was finally submitted to DNR.
Financial Report:
The financial reports and bills were reviewed and discussed. Harlan Horst moved to approve the July financial reports as submitted and approve the bills and transfers. Gary Buck seconded. All members voted to approve; motion carried.
The matter of authorizing the district to adopt Resolution 2024-02 came up for consideration and was discussed. Kyle Parkhurst introduced the resolution as follows:
A RESOLUTION AUTHORIZING THE PUBLIC WATER SUPPLY DISTRICT NO. 3 OF DAVIESS COUNTY, MISSOURI EQUIPMENT LEASE PURCHASE AGREEMENT AND AUTHORIZING AND APPROVING CERTAIN DOCUMENTS IN CONNECTION WITH THE DELIVERY OF THE LEASE.
On motion made by Harlan Horst and seconded by Mark Closterman, the resolution was presented and put to a roll call vote. All members voted in favor; motion approved. The financing documents were then executed.
A motion was made by Mark Closterman and seconded by Gary Buck to open a new bank account at BTC Bank to cover debt service payments on the recent financing. All members voted in favor; motion approved.
Superintendent Report:
Zack reported that the Lead Service Line Inventory was recently completed and submitted to DNR. He also informed the board that the district’s annual perfluorooctane sulfonate (PFOS) sample results were received which came back negative. Zack also reported that two meter installations, one reconnection, and two leak repairs were completed in the last month.
Kyle Parkhurst, President, announced the next meeting would be September 17, 2024, at the water plant. The meeting was adjourned at 5:15pm.
Respectfully Submitted, Mark Closterman
Activities Committee
Mary Hibler (Chair), Dustin Hibler, David Hibler, Gail Bush, Resa Wiltse, Leanne Lee, Connie Weidmaier, Dave & Tina Daniel, Cassie & Logan Martin, Terri & Dennis Schlaiss, & Michelle & Tony Butler, Dan Weidmaier (Board Contact).
Board of Directors
President, Michelle Sullivan; 1st Vice President, Terry Nibarger; 2nd Vice President, Dan Weidmaier; Secretary, Christina Lindsay; Assistant Secretary, Tom Rice; Treasurer, Robert Walton; Assistant Treasurer, David Daniel. VVA Board of Directors Meetings are held the second Sunday of each month, at 2:00 p.m. at the clubhouse. All members in good standing are welcome to attend.
Building Committee
Mary Aschbrenner, Gregory Hall, Brian Karman, Robert Walton (Board Contact). Building Committee Meetings are held the 2nd and 4th Tuesday of each month at the clubhouse. Building permits are required to be approved by the Building Committee prior to the start of any construction as stated in the Covenants, Restrictions, By-Laws, Rules and Regulations of the Viking Valley Association.
Campground Committee
James Funk, (Chair), Mary Hibler , Jeff Spragues, Kathy Price, Charles Sudduth, Randall Davidson, Mike Booth, Flint Hibler, Bob Gates, Michelle Sullivan, Denise Ferguson, Christina Lindsay (Board Contact)
Dredge & Erosion Committee
Shawn Hepinstall (Chair), Paula Hepinstall, Robert Hayes, Brett Bush, Dave Daniel, Jim Miller, David Daniel (Board Contact)
Finance Committee
Paula Hepinstall (Chair), Steve Danner, Flint Hibler, George Eshnaur, Kevin Euston, Troy Lesan, Terry Nibarger, Deena Stous, Michelle Sullivan, Robert Walton (Board Contact).
Fishing Committee
Brett Bush (Chair) Shawn Hepinstall, Gary Buck, Troy Knight, Jim Powers, Tom Rice (Board Contact)
Handbook Committee
Mary Miller (Chair), Donna (Archibald) Redden, Kim Spidle, Terri Schlaiss, Michelle Sullivan, Christina Lindsay (Board Contact)
Infraction/Safety
James Funk (Chair), Marvin McNabb, Marianne Hughes, Carl Butcher, Ed White, Bob Shinogle, Allen Slavin, Anthony Castillo, Safety Coordinator: Jason McTheeney, Terry Nibarger ( Board Contact) Lake Committee
Troy Lesan (Chair) Shirley Leakey, Don Leeper, Carolyn Leeper, Mike Krehbiel, Sherry Krehbiel, Daniel Rogers, Robert Walton (Board Contact)
Email: lakecommittee@gmail.com. Meetings held the 2nd Wed. of the month at 2:00 p.m.
Special Road District
Ron Spidle, Troy Knight, Tony Gronniger
Strategic Planning Committee
Matt Nielsen (Chair), Tony Gronniger, Terry Nibarger, Tom Rice, Haley Wright, Anthony Dirks, Sue Wolfe, Nikki Prewitt, David Thomas, Joe Steer, Dan Weidmaier (Board Contact)
Volunteer Fire Department
Fire Chief-Tony Gronniger, Volunteers: Rusty Hendricks, Gary King, Dennis Schlaiss, DJ Schlaiss, Tanner Hunter, Luke Threlkeld, Mark Closterman, Anthony Dirks, Billy Hunter, Dakota Hiley, Nick Walker, Stephanie Closterman, Jessica Conard, Tom Rice (Board Contact).
The Fire Department meets on the second Friday of the month at 2:00 PM. If you have the interest and the time to serve your community, be sure to attend the next meeting. The monthly siren test will also be done at that time.
You are responsible for your guests and their actions. It is your responsibility to educate them on the rules and regulations of Lake Viking. Lake Viking is private property, but all lots are owned by some other individual. Please do not drive or ride ATVs or bicycles on neighboring lots, or walk across lots to fish or use others’ property without first getting the property owner’s permission.
Dogs are not allowed off the member’s property and shall be contained by a fenced enclosure or controlled by a leash. Guests’ dogs are included. Violation of this rule may be subject to an Infraction Ticket issued to the property owner.
Viking Valley Association
Office Address: 144 E. Main, Gallatin, MO 64640 660-322-9001 | vvaoffice@lakevikingmo.net LakeVikingMO.com
Office Hours: May 1 - Labor Day Monday-Friday: 8 a.m.-4 p.m. Saturday: 8 a.m.-12 p.m. Day after Labor Day - April 30 Monday-Friday: 8 a.m.-4 p.m.
Kyle W. Parkhurst, President, term expires 4/2026 - SubDistrict #3; Harlan Horst, Vice President, term expires 4/2026 - Sub-District #5; Mark Closterman, Secretary, term expires 4/2024 - Sub-District #2; Gary Buck, Director - term expires 4/2024 - Sub-District #1; Mike Lammers, Director term expires 4/2025 - Sub-District #4; Zack Morrison, Superintendent; Gary King, Water Operator; Diane Hulett, Clerk. Board meetings are held on the 3rd Tuesday of each month at 4 pm at PWSD #3 office. Office Hours: 8am-4pm • Monday thru Friday.
All payments for metered water bills are to be made payable to Public Water Supply District No. 3 of Daviess County, Missouri. You may abbreviate as PWSD #3. If you have any questions, contact the PWSD No. 3 office, 116 Waterworks Dr., Gallatin, Mo. 64640 (located at the water plant). Phone 660-663-2771.
Online payments can be made at: https://pwsd3daviess.azurewebsites.net
For the convenience of customers of Public Water Supply District No. 3, a drop box is available at the front door of the office located at the water plant for the payment of water bills. Payments received after 4 p.m. in the drop box will post the following day. For the convenience of Association members, a drop box is available in the front door of the association office for the payment of association bills.
You are required to have your lot mowed by May 1st, June 1st and September 1st of each year. If you do not keep your lot mowed, or hire a contract mower, the Association will mow it, and bill you $90.00 for each mowing.
The Association does not want to be in the mowing business. Please self-mow your lot or hire a contract mower to do it for you. All contract mowers are required to submit a customer list to the Association office. If you are not on their initial list, you may be accidentally billed by the Association, so please contact your mower early. The below listed mowers have registered with the Association office and can usually be reached in the evening. There may be other mowers who advertise in the Lake Viking News.
Contract Mowers Can Save You Money
Eric Critten
Randy Gatton
Mark Hoig
Gary Salmon
Jeff Hoppenthaler
Rick Roberts
Mow Betta Lawn Care
660-663-9122
660-663-9348
816-726-2644
660-663-9363
660-663-7951
816-558-2825
816-465-0178
Patriot Lawn & Landscaping 573-944-0802
Pain In The Grass, Steven Carlton 660-322-2988
Jake Cameron 816-288-1067
Mims Wilson 515-333-1548
Building Permits are required, but not limited to the following projects: fences, storage shed, shelters, decks, boat docks, boat houses, room additions, porches and any alteration of the roof line; and any other construction that requires large earth moving equipment, concrete trucks and other equipment that requires multiple axle trailers. Failure to comply with building regulations could result in a minimum fine of $500 and loss of lake privileges. Any construction not in compliance with these regulations could result in forced relocation of the structure.
Anytime you are burning brush, etc., on your lot, make certain you are burning on your lot and not someone else’s property. Unattended burning is prohibited and burning is not allowed when winds are in excess of 15 mph and shall be subject to an Infraction Ticket and fine.
• Helmets are required to be worn when operating a motorcycle within the Lake Viking Subdivision.
• Goose population control is hard to manage... The first step in this process is DO NOT FEED THE GEESE!
Sheriff, Daviess Co. 660-663-2031 Sheriff Larry Adams or 660-663-2149
Highway Patrol (Emergencies) 1-800-525-5555
* Association Office 660-322-9001 ext. 4 * Public Water Supply District #3 of Daviess County (Water Plant) 660-663-2771 Emergency after hours 660-605-3183
Farmers Electric Co-op., Inc. During business hours 1-800-279-0496
Disposal LLC 816-238-8933
Windstream Telephone Company Customer Service (Residential) 1-800-347-1991 Repair Service 1-800-782-6206
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6. Kelly Rich Lot 1 Kelly’s question was how much work is remaining to be done on the jetty? Terry Nibarger replied that the major structural part of the jetty is done. A handrail will be added to meet ADA regulations and ensure user safety. Terry Nibarger also stated there was discussion being regarding the food trucks having sufficient space to access and turn around at the jetty location.
7. Marianne Hughes Lot 2047 Mrs. Hughes indicated it would be helpful to see the entire financial picture and to have more insight into how the budget figures were determined.
8. Don Leeper Lot 96 Question was can donations be designated? The answer to this question is yes, they may be designated.
9. Sharon Gough Lot 2045 Sharon’s question was about line 4100 of the budget. Do dues cover operating costs? Paula Hepinstall replied that dues do not cover operating costs, so special assessments were added to reflect revenue needed to run the lake.
10. Doug Poole Lot 3152 Mr. Poole asked the question where was/is the donated rock coming from? The response from the Finance Committee was the donor had a lease on a rock quarry which was about to expire. The rock was donated at no cost, but VVA paid to transport the rock.
11. Doug Winter Lot 47 Doug’s first question was, what is the plan if the lake does not receive the projected revenue amount from lot sales? Per Paula Hepinstall, the Finance Committee is confident we will sell the S Lots which are for sale at the asking price. Doug’s second question/ statement was membership believed the fees for building fees were to go to maintain the roads and this has not happened.
12. Jerry Goehring Lot 51 Jerry asked the Finance Committee if there were any other options if the budget does not pass. The answer to the question was no, there are no other options. Terry Nibarger explained the budgeting process which took place over a four month period. Per Terry Nibarger and Paula Hepinstall we will have to have increases to the budget in the future.
13. Brian and Kelly Rich Lot 1 Kelly indicated that a better process was needed to communicate to more members changes which are being considered. For example, building the Jetty/Harbor. There was a lack of communication about the harbor/jetty build.
,whichmeansmowing&landscaping seasonareaswell.VikingDirtworksandLandscapingisheretohelpyou
14. Gary Buck Lot 2257 Gary gave kudos to the Board for the work they have done on projects. He stated he felt a Five year plan should be given more consideration.
15. Don Leeper Lot 96 Mr. Leeper asked if we know when Zoom meetings will start? The answer to this question was no, Per committee, Jenny Smith (a VVA member) is donating $10K to put equipment in place so meetings may be online. The VVA will be responsible for paying the $500 yearly fee for the zoom meeting service.
16. James Sparks Lot 583 Mr. Sparks asked why were we not able to vote on Condo or Zoom? He cited that many people who are retired travel and miss giving input to the VVA Board.
17. Jerry Goehring Lot 51 Commented that Lake covenants could be changed by a mail vote with 2/3 vote of affirmation. Bylaws can be changed in an annual meeting.
18. Linda Evans Lot 525 Linda’s question was about Bid Process for projects which need to be done. The answer was the Department requesting the change will be responsible to getting 3 bids on the project. The department will evaluate and decide which bid will be accepted. The Department will give their recommendation re the chosen bid to the VVA Board. If there are no Bids or less than 3 bids, the department will meet and will determine if the bid needs to be changed/modified. Per Paula Hepinstall, if the amount of the project is over $2500.00, the job must be submitted for bid.
With no further business, the VVA Town Hall meeting was adjourned at 1:49 pm.
A sign-in Attendance Sheet is on record at the Office for reference. Let the record show that these minutes are a record of the business transacted at this meeting and are a sampling of the discussions. Comments and discussions are not reflected in whole or as actual quotations in the minutes, nor do they reflect all comments by members.
Respectfully Submitted Michelle Sullivan, Secretary Board of Directors, Viking Valley Association
