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Goodwood Festival of Speed & Moving Motor Show Handbook 11 July – 14 July 2013


CONTENTS & INTRODUCTION

CONTENTS & KEY DATES & SITE PLAN

INTRODUCTION

CONTENTS & INTRODUCTION

ESSENTIAL INFORMATION

CONTENTS Abbreviations 5

Event Timings

Accreditation 30

Exhibitor Wristbands & Passes

Alcohol 10

Fire Safety and Fire Risk Assessment 25

Animals 10

First Aid

Branding and Logos 30

Flags & Flagpoles 12

Camping 30

Floral 12

Car Parking 10

Form 1.1 – Goodwood Partner Additional Requirements

Car Valeting  31 Cash Points 31 Catering 31

HEALTH & SAFETY

Charity

see Official Festival of Speed Charity

Children 10 Children’s Wristbands

36

Cleaning 10 Communication with Goodwood Compressed Gases

10

see Health and Safety

GENERAL INFORMATION

Confirmation of Receipt and Compliance 40 Contractors 11 Cranes 11 Crèche Deadlines Delivery of Goods 

32 6 see Site Access

Disability Discrimination Act (DDA) 12 Disabled Facilities 32 TICKETING

Distribution of Promotional Material 32 Drugs 12 Electrics 12 Emergency Procedures 23 Emergency Routes

25

Environmental Health/Health & Safety Executive 26 Equal Opportunities Equality Act

see Equality Act

12

FORMS

Event Sustainability 32

2

7 36

see Emergency Procedures

41

Fund Raising 32 Furniture 13 Gate 1

see Site Operations Office

Gas and Hazardous Substances see Health and Safety General Admission Tickets Generators

37 see Electrics

Golf Buggies 13 Goodwood Radio 33 Health and Safety 27 Health and Safety Documentation 29 Height Limits 

see Health and Safety

Hillclimb Content 33 Hospitality – Corporate

33

House Tours  33 Inflatables

see Stand Building Regulations

Insurance 13 Internet & Telecoms  13 Introduction

4

Lasers

13

Late Working

13

Licences 

see Music and Product Sale Licence

Live Hillclimb Feed 13 Lost Children 33 Lost Property 33 Map 

www.goodwood.com

see Site Plan


Materials

14

Trackway 21

Method Statement  see Health and Safety Documentation

Transport 34

Music 14

Unusual Exhibits/Items of Special Risk 21

Noise

Vehicle Access 

see Event Timings

see Site Access

Official Festival of Speed Charity 34

Vehicles on Display 22

Passes

Video and Film

see Ticketing

Passenger Rides

14

see Accreditation

Waste Removal 22

PDQ Machines 14

Water Features/Displays

Plant Hire 14

Water 35

Plant, Tools and Machinery

Wifi 

14

Power

Young Person’s Ticket

see Health and Safety

see Internet and Telecoms HEALTH & SAFETY

Plasma Screen 14

ESSENTIAL INFORMATION

see Music

KEY DATES & SITE PLAN

Timetable

37

see Electrics

Press Centre 34 Private Aviation

CONTENTS &

Marketing 33

INTRODUCTION

CONTENTS & INTRODUCTION

see Transport

Product Sale Licence 34 Production Meetings & Site Surveys 14 GENERAL INFORMATION

Programme 34 Radio Use 15 Refuelling 15 Restocking of Stands 

see Site Access

Security 15 Site Access 16 Site and Ground Protection 18 Site Operations Office 19

TICKETING

Site Plan 8 Site Surveys Smoking

see Production Meetings & Site Surveys

19

Stand Building Regulations 19 Stand Plans 

see Health and Safety Documentation

Storage 21 Terms

5

www.goodwood.com

FORMS

Ticketing 36

3


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

CONTENTS & INTRODUCTION

INTRODUCTION Firstly I would like to offer you a warm welcome to the second edition of the Festival of Speed and Moving Motor Show Handbook.

ESSENTIAL INFORMATION

2013 is a big year for Goodwood as it is the 20th Anniversary of the Festival of Speed. It is hard to believe that it has come round so quickly and promises to be an exceptional event. We are very excited about the very special content we have planned for this year’s festival, some of which will form a celebration of all the greatest moments of the last 20 years. Of course, none of this could happen without the support of our Goodwood Partners, who have been tremendously committed to the event over these last 20 years. We are very thankful for your on-going support, commitment and dedication in making the Festival of Speed the largest and most prestigious car culture event in the world.

HEALTH & SAFETY

Last year was the first time we produced a dedicated handbook and the feedback we had was very instructive and insightful and has helped us shape the 2013 version. The main changes you will notice are around how we have organised the content to make it more operationally focused and to make it available as an interactive pdf. As a result I hope that this edition proves to be more helpful and valuable for your participation in the event and will address all the key questions you have. Of course, if you cannot find the answer you need then please speak to your Account Manager, who I should stress, should always remain your first point of contact with Goodwood. This is also a good opportunity to mention a couple of housekeeping points: this year we are communicating our key deadlines earlier than we have ever done before, because we will be sticking to our deadlines much more rigidly than we have done in the past, please take note of p6. Secondly, please ensure you sign and complete the Confirmation of Receipt and Compliance on p40, knowing what is required now will save a lot of time in the lead-up to the event.

GENERAL INFORMATION

Our aim is to be the best in everything we do for our Partners, and to that end, in the last few years, we have invested heavily in our people, resources, process and suppliers to ensure your relationship with Goodwood, in all its facets, is handled as efficiently and smoothly as possible. However we welcome feedback on how we can improve what we do so please do tell us your ideas. Finally, I would like to wish everyone a successful season and look forward to seeing you all in person over the course of the year.

TICKETING

Very best wishes

FORMS

Will Hawkins Head of Sponsorship

4

www.goodwood.com


CONTENTS &

INTRODUCTION

CONTENTS & INTRODUCTION

KEY DATES & SITE PLAN

TERMS Exhibitor – Goodwood Exhibitors only Goodwood Partners – includes both Sponsors and Exhibitors MMS Partners – Moving Motor Show Partners only

ESSENTIAL INFORMATION

Partners - includes both Sponsors and Exhibitors Sponsor – Goodwood Sponsors only

ABBREVIATIONS CAA – Civil Aviation Authority CDC – Chichester District Council DDA – Disability Discrimination Act

HEALTH & SAFETY

EHO – Chichester District Environmental Health Officer FoS – Festival of Speed GEMD – Goodwood Event Medical Director HEMS – Helicopter Emergency Medical Service JEC – Goodwood Joint Event Control MMS – Moving Motor Show

GENERAL INFORMATION

PPE – Personal Protective Clothing SECAmb – South East Coast Ambulance Service

TICKETING FORMS

www.goodwood.com

5


KEY DATES & Site plan

CONTENTS & KEY DATES & SITE PLAN

INTRODUCTION

KEY DATES & SITE PLAN

DEADLINES The table below details the deadlines by which the various tasks must be completed and highlights the consequences of failing to deliver on time.

ESSENTIAL INFORMATION

Date 28 February 15 March 15 March 31 March

HEALTH & SAFETY

15 April 19 April 19 April 19 April

GENERAL INFORMATION

14 June 21 June 8 July 10 July

Consequence

Provide your list of relevant Hillclimb Content for consideration All Site Surveys and Production Meetings must be completed All Exhibition balance invoices will be sent out Sign and return the Confirmation of Receipt and Compliance on p40 All Exhibition balance payments due Health and Safety Documentation submitted for all Goodwood Partners, see p29 Fill in and return Form 1.1 on p41 – Goodwood Partners Submit list of all suppliers to Account Manager Additional orders for the official Festival of Speed programme (£12 each) Stand Catering Order Completion of all stand builds to include MMS All large waste must be disposed of in the skips provided by 1200hrs Full extraction from site due to Glorious Goodwood commencing

FORMS

6

You will not be allowed on-site A surcharge will be applied Your suppliers will not be allowed on-site It will be too late to order any additional programmes A surcharge will be applied

TICKETING

26 July

Task

www.goodwood.com

A surcharge will be applied A surcharge will be applied in addition to the £3 per sq/m charge Additional charge of £5,000 per day will be applied at Goodwood’s discretion


KEY DATES & SITE PLAN

The table below details the pre-, on and post-event timings.

10 June until 8 July 0700hrs until 1900hrs 1 July until 8 July 0700hrs until 1900hrs 8 July 0700hrs until 1900hrs 9 July until 10 July 0700hrs until 1900hrs 8 & 9 July 0700hrs until 1900hrs 10 July 0700hrs until 1500hrs 16 July 1900hrs

Main build for all Goodwood Partners

Any build outside of these times must have prior approval by Goodwood Any build outside of these times must have prior approval by Goodwood All heavy plant vehicles will be towed off site if not removed by 1900hrs A surcharge will be applied if this deadline is missed Any build outside of these times must have prior approval by Goodwood. A surcharge will be applied if the 1500hrs deadline is missed A surcharge will be applied if this deadline is missed Any breakdown outside of these times must be approved by Goodwood and must not exceed 2200hrs. Large fines will be applied at Goodwood’s discretion to anyone on-site after this time.

MMS vehicle installation

All MMS stands must be clear

14 July* until 26 July 0700hrs until 1900hrs

Breakdown

26 July 1900hrs

Complete Extraction

GENERAL INFORMATION

Notes

HEALTH & SAFETY

Details

ESSENTIAL INFORMATION

Date & Time

All heavy plant to be removed from site Final touches to main stand and car installation will be permitted

CONTENTS &

EVENT TIMINGS

MMS build

INTRODUCTION

KEY DATES & SITE PLAN

*Once all public have left the park

TICKETING FORMS

www.goodwood.com

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FORMS

TICKETING

GENERAL INFORMATION

HEALTH & SAFETY

ESSENTIAL INFORMATION

KEY DATES & SITE PLAN

CONTENTS & INTRODUCTION

KEY DATES & SITE PLAN

SITE PLAN

8

www.goodwood.com


CONTENTS &

KEY DATES & SITE PLAN

ESSENTIAL INFORMATION

HEALTH & SAFETY

GENERAL INFORMATION

TICKETING

FORMS

9

www.goodwood.com

INTRODUCTION

KEY DATES & SITE PLAN


ESSENTIAL INFORMATION

CONTENTS & KEY DATES & SITE PLAN

INTRODUCTION

ESSENTIAL INFORMATION

ALCOHOL Build-up and Breakdown

ESSENTIAL INFORMATION

It is strictly prohibited for anyone to be under the influence of alcohol or illegal drugs whilst working at the site or performing site activities, including operating vehicles or equipment. Goodwood reserves the right to remove anybody from site who, in their opinion, is under the influence of either substance.

CHILDREN

On-Event

HEALTH & SAFETY

Access to this car park will only be possible if you approach from the East or West on the A27 or North on the A285. Join the A27 to the West of Chichester, or if travelling from the East, no closer than Fontwell. If travelling from the North, join the A285 at Petworth or if coming from Singleton, turn left at Goodwood Racecourse and follow the Gate 9 or 10 signs. If you approach from any other direction, you will not gain access to this Car Park, but will be directed to the nearest Public facility.

Alcohol will be available for sale from the various catering areas around the site. You are not permitted to bring your own alcohol on-site as this will compromise the premises licence.

Please also refer to:

ANIMALS

Build-up and Breakdown

No animals are permitted at the event site, including the car parks and the campsites, with the exception of registered guide dogs.

Children’s Wristbands Crèche Lost Children

36 32 33

It is strictly prohibited for children of 16 or under to access the site at any time during build-up and breakdown. On Event

GENERAL INFORMATION

CAR PARKING

Please see the Ticketing section for information on tickets for both children and young people.

No vehicles may be left within the security fence. Marshals will be patrolling the site to ensure that these regulations are observed. The car parks are not for camping or staying overnight – camping facilities are available by prior booking – see Camping on p30.

TICKETING

No trailers or articulated lorries over 7.5 tonnes can be accommodated in the car parks. If you need parking facilities for these, please see Storage on p21. Staff Parking

FORMS

Each Exhibitor will be issued passes to dedicated car parking in Car Park 9 or 10 in accordance with their contract. Space is strictly limited and these passes will be distributed on a first come, first served basis. Additional vehicles will be directed to the nearest car park dependent on their direction of travel.

10

CLEANING Arrangements can be made with our on-site cleaners. Please select this on Form 1.1 on p41 and your Account Manager will put you in touch with our preferred supplier.

COMMUNICATION WITH GOODWOOD During build-up, on-event and breakdown, all Goodwood Partners must continue to liaise with their Account Manager as their first point of contact for everything unless it is an Emergency, in this event please see Emergency Procedures on p23. If you are unable to contact your Account Manager then please call Goodwood Control on 01243 755110 or email goodwoodcontrol@goodwood.com

www.goodwood.com


CONTENTS &

INTRODUCTION

ESSENTIAL INFORMATION

KEY DATES & SITE PLAN

Car Parking Map

ESSENTIAL INFORMATION

Car park

S

Car park

P

Car park

Car park

N

M

Car park

4A

Car park

T

Car park

G

Car park

HEALTH & SAFETY

9

Car park

10

Car park (E) CPE

Car park

D

Millsfield

Car park (A) CPA

Campsite

B

If you need to sub-contract all or any part of your stand build you may use a business choice, subject to the terms of your contract. Details of all contractors engaged must be provided in your Health and Safety Documentation on p29.

The use of cranes is permitted. However, you must inform your Account Manager of any craning dates in advance, as the site falls within the controlled airspace of Goodwood Aerodrome and 24 hours notice is needed. Without the appropriate notice, you will not be able to use the crane.

You must ensure all contractors receive a copy of this handbook. It is your responsibility to ensure that all contractors, their agents, employees or sub-contractors are familiar with, understand and comply with all applicable health and safety legislation, HSE guidance and approved codes of practice, British Standards and any appropriate guidelines, council or venue rules that apply to their work.

TICKETING

CRANES

GENERAL INFORMATION

CONTRACTORS

www.goodwood.com

FORMS

For details relating to contractor passes, please see Ticketing on p36. 11


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

ESSENTIAL INFORMATION

DISABILITY DISCRIMINATION ACT (DDA)

ESSENTIAL INFORMATION

Goodwood recognises that Goodwood Partners may wish to be innovative with their stand design. However, it should be noted that the Disability Discrimination Act 1996, along with provisions relating to disability in the Equality Act 2010 must be adhered to in all aspects of stand design, build and operation. This requires you to consider making reasonable adjustments to arrangements and facilities to meet the requirements of disabled users, contractors and visitors to the event.

HEALTH & SAFETY

When submitting stand designs, please clearly document the measures in place to meet the requirements of the DDA 1996. For further information, please visit www.drc-gb.org or www.disability.gov.uk

Illegal drugs are not permitted on any part of the estate. Any person found to be in possession of or under the influence of illegal drugs will be removed from the estate.

GENERAL INFORMATION

Should a generator be required for your stand, please select this on Form 1.1 on p41. Generators must be situated outside your structure but on the boundary of the allocated site and must be screened off. Screens must be a minimum of 1.5m from the generator. Refuelling must be arranged through Goodwood and must take place outside the event opening hours, please select this on Form 1.1 on p41. No smoking signs should be displayed adjacent to the unit and no fuel should be stored on or around your stand. This is applicable to all generators regardless of size.

EQUALITY ACT 2010/EQUAL OPPORTUNITIES

DRUGS

ELECTRICS All electrical installations must comply with the Electricity at Work Regulations 1989 and the IEE Wiring Regulations 17th Edition: (BS7671: 2008). All work must be carried out by NIC/EIC registered contractors. Mains lighting and power supplies are not available within the main exhibition areas. All portable electric equipment brought onto the estate must be in a safe working condition, with a current PAT test certification. All electrical equipment must be suitable for the purpose for which it is to be used.

TICKETING

Generators

Goodwood expects all Partners to fully comply with their obligations under the Equality Act 2010 in relation to both their own employees and workers and also to the provision of goods and services to members of the public. These obligations include requirements to refrain from any kind of discrimination and to treat everyone with dignity and respect, regardless of sex, race, colour, national origin, age, marital status, disability, pregnancy, sexual orientation, religion or belief or any other protected characteristic.The responsibility for upholding this commitment is shared by, and is intended to benefit, Sponsors and Exhibitors and their employees, agents and contractors.

FLAGS & FLAGPOLES If any additional flagpoles are required over and above your contracted allowance, please select this on Form 1.1 on p41.

FLORAL

FORMS

If you require any floral arrangements, please request further information on Form 1.1 on p41.

12

www.goodwood.com


IT solutions, including telephones, broadband, wifi, wireless PDQ machines and networking, are available. If you would like more information on ordering any of these, please highlight this on Form 1.1 on p41 and you will be put in touch with our supplier directly to discuss your individual requirements in more detail.

INSURANCE

• Sending emails • Web browsing • Social networking • Twitter • Facebook

LASERS No lasers or special effects are permitted without written authority from Goodwood.

LATE WORKING Work on-site past 1900hrs should be avoided where possible. Your foreman must consider staff welfare at all times and ensure that operatives are not working unacceptable hours. Should late working be necessary please report to Goodwood Control with full details of the number of people working, the activities they will be undertaking and the mobile number of the person in charge. Please remember that a first aider and health and safety representative must be present with your operatives at all times.

TICKETING

Goodwood Partners must include all copies of all relevant insurance certificates with their Health and Safety Documentation which must be supplied by Friday 19 April. The insurance cover must be valid from the first day on-site, throughout build-up, live days and breakdown until you have left the Estate.

• Email capture and retrieval

GENERAL INFORMATION

Goodwood Partners participate in the event and activate their rights at their own risk. Goodwood is not liable for claims arising from damage, loss, injury, disease or death involving employees, officers, agents or contractors of the relevant Partner, third parties or members of the public which arise out of the activation or exploitation of the Sponsorship rights or which occur on a Partner’s stand or display, howsoever caused (although this shall not exclude or limit liability in respect of death or personal injury arising from negligence).

For both MMS Partners and Premier Exhibitors who have standard wifi included in their package, please note it is only suitable for the following:

HEALTH & SAFETY

All Goodwood Partners are required to ensure that they have adequate insurance with a reputable insurer to cover all potential liabilities and risk to their business, employees, agents, contractors, third parties and members of the public attending their stands and exhibits. We require Public Liability cover of a minimum of £10 million per individual claim. Cover should include stands, displays, exhibits, all property, employee and third-party risks, damage, abandonment, cancellation or curtailment of the event.

ESSENTIAL INFORMATION

If you require assistance in hiring furniture for the event, please request further information on Form 1.1 on p41.

KEY DATES & SITE PLAN

INTERNET & TELECOMS

CONTENTS &

FURNITURE

INTRODUCTION

ESSENTIAL INFORMATION

LIVE HILLCLIMB FEED

www.goodwood.com

FORMS

Should you wish to watch the action on the hillclimb from your own stand, we can connect you to a live feed. Please request further information on Form 1.1 on p41. Please also specify on this form whether you require a plasma screen.

13


CONTENTS &

INTRODUCTION

ESSENTIAL INFORMATION

KEY DATES & SITE PLAN

ESSENTIAL INFORMATION

MATERIALS

PDQ MACHINES

All materials, goods and workmanship shall be in accordance with good building practice and the latest British Code of Practice and be suitable for the purpose for which they are intended.

Should you require a PDQ machine, please specify this on Form 1.1 on p41. If you are supplying your own, we recommend you run the machine through the internet rather than a mobile phone line as mobile signals can be unreliable on event due to the amount of people present.

MUSIC All recorded and live music must be approved by your Account Manager and a licence will be required. Please contact your Account Manager as soon as possible and provide exact details of what you are planning. The costs for the associated licences will be passed on to you and these will depend on what you are doing.

HEALTH & SAFETY

When planning music on your stand, consideration must be given to your neighbours and under no circumstances may music cause a nuisance to them. Speakers should be pointing inwards towards your stand.

GENERAL INFORMATION

Goodwood reserves the right to terminate any music which, in their opinion, causes nuisance or disturbance or is detrimental to the event as a whole.

Passenger Rides

TICKETING

Passengers may only be carried on the hillclimb in cars running in the following classes: Supercar Run, First Glance and FoS-TECH. These classes (which run together in Batch 6) are subject to specific regulations, in particular all drivers in the Supercar and First Glance classes must hold a current MSA race licence and drivers and passengers in all classes must wear helmets in accordance with current MSA regulations.

Winner Events, based at Site Operations, is our preferred supply for all heavy plant hire to include: Tele-handlers, Cherry Pickers, Scissor Lifts and Forklifts For all enquiries please call 0845 601 5427 or email on sales@winnerevents.co.uk

PLANT, TOOLS & MACHINERY Goodwood Partners, their sub-contractors and third parties are responsible for ensuring the suitability and condition of all plant, tools, equipment and PPE and full compliance with all relevant regulations and directives. All machinery should only be used by competent people who have the relevant training and qualifications, in accordance with the manufacturers’ operational guidelines.

PLASMA SCREEN Should you require a plasma, please specify this on Form 1.1 on p41.

PRODUCTION MEETINGS & SITE SURVEYS All site surveys and production meetings must take place by Friday 15 March. Please contact your Account Manager to make arrangements.

FORMS

Goodwood will not provide any such helmets and it is each manufacturer’s responsibility to ensure that their drivers and passengers are suitably equipped. Please contact your Account Manager for further information and full regulations.

PLANT HIRE

14

www.goodwood.com


The safety of your stand and any goods contained within are your sole responsibility. Goodwood will maintain a general level of security throughout the site. However, all Goodwood Partners display their products, goods and equipment at their own risk and are entirely responsible for their security.

REFUELLING Generator

A signature by a person authorised by a Goodwood Partner and the relevant Partner’s name will be required for any fuelling on-site, except for generators (see above). Please note that any production company who is named on the refuelling schedule will be charged so it is in your interest to instruct all suppliers to use the Goodwood Partner’s name.

Any Goodwood Partner arranging stand security through any other organisation must inform their Account Manager and must provide full details of that organisation by Friday 19 April for approval. Such security is in relation to the stand only and at no time may any security personnel, other than those appointed by Goodwood, patrol the event site either on foot or by vehicle. Goodwood Partners will be responsible for providing all admission passes necessary for security personnel to gain entry to the site during opening hours, please see Ticketing on p36. In the unlikely event that there is a theft on-site, please follow the below steps: 1. Company who discover theft/loss to contact Goodwood Control on 01243 755110

TICKETING

Heavy Plant On-site refuelling for heavy plant is available during the build-up and breakdown periods and will be invoiced after the event. Please contact your Account Manager to arrange this.

Security will patrol the site from 1800hrs to 0600hrs on Wednesday, Thursday, Friday and Saturday night of the event and there will be no designated security outside of these hours a day. Security will patrol the site for 24 hours and may be called if required. Should you require stand security, please select this on Form 1.1 on p41.

GENERAL INFORMATION

Golf Buggies These will be full on collection and should not require re-fuelling over the event. However, if you should require re-fuelling please contact your Account Manager.

Absolutely no liability will be accepted by Goodwood for any loss or damage to, or theft of, any Partner’s property, howsoever caused. It is not possible for Goodwood to check the ownership of any goods or products being removed from the event grounds.

HEALTH & SAFETY

Diesel refuelling will be available from Monday 8 July until Sunday 14 July – please fill in Form 1.1 on p41 if you require this service so we can ensure you are on our list. Any refuelling outside of these dates must be booked in advance through your Account Manager. Refuelling takes place through the night and it is essential the generator service doors are easily accessible and not locked. You are responsible for insuring all equipment against all risks to its full replacement value.

ESSENTIAL INFORMATION

Goodwood use a number of different licensed radio frequencies and it is vital that there is no interference. Goodwood Partners may use handheld communication equipment if they wish to do so but should first check with their Account Manager to ensure that the proposed frequency will not conflict with any others in use. If you would like to hire a radio for the event, please select this on Form 1.1 on p41.

KEY DATES & SITE PLAN

SECURITY

CONTENTS &

RADIO USE

INTRODUCTION

ESSENTIAL INFORMATION

2. Goodwood Control will contact Goodwood Security to attend the relevant stand/structure 3. Goodwood Security will assist the Company to report the loss to the local police

FORMS

www.goodwood.com

15


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

ESSENTIAL INFORMATION

SITE ACCESS MAP Check - in Office

THE KENNELS

GOODWOOD HOUSE

ESSENTIAL INFORMATION

Festival of Speed site location

GOODWOOD HOTEL

from East Lavant New Roa d

GOODWOOD MOTOR CIRCUIT

New Roa d

Claypit La ne

HEALTH & SAFETY

Chicane Paddock

Chichester

A285 to Halnaker

GENERAL INFORMATION

A27

SITE ACCESS

Access to Site

The system of obtaining access to the Festival of Speed 2013 has changed. To improve vehicle movement on-site it is important that all Goodwood Partners, contractors and their representatives adhere to the new procedure. An outline of the new procedure is below.

Vehicles needing access to the site should report to the traffic holding area in the Chicane Paddock at the Goodwood Motor Circuit and report to the check-in office, see map above. No access will be given to vehicles going directly to site. Once passes have been issued, the traffic marshals will then direct them to the appropriate gate to access the park.

Please refer to the Event Timings on p7 for access dates and times.

TICKETING

Planning and Design

FORMS

When planning your time at the Festival of Speed, please take into account that there is a limited amount of space on the event site to accommodate each Partner’s requirements. We therefore ask that you plan your site logistics and stand build carefully, ensuring that only essential infrastructure required to carry out your build is on-site and only at the prescribed time, and that contractors utilise the correct size vehicle for deliveries, for example, they do not deliver one pallet on an articulated lorry.

16

Once unloaded, all vehicles must be removed from the event site. Parking is available in the car park opposite the Motor Circuit and there is a shuttle bus service to and from the site. For oversized loads, we strongly recommend that your logistics provider carries out a reconnaissance survey of the local road network. Deliveries to Site Please ensure that all contractors, couriers and transport companies delivering to you on-site have the contact name and mobile number of your representative on-site.

www.goodwood.com


Build-up and Breakdown Passes and Wristbands To access the Festival of Speed site during the build-up and breakdown, everyone is required to wear a build-up/breakdown wristband.

Goodwood Partners and their contractors must check in at the Site Accreditation Cabin located in the Chicane Paddock at the Motor Circuit, which will be clearly signposted. All build-up/breakdown passes will be issued from this point.

Non-Essential Vehicle Car Park

Goodwood does not take any responsibility for vehicles left in the traffic holding area. Vehicle Storage There is limited storage facility on-site for heavy plant, telehandlers, forklifts, cherry pickers or goods lorries. Please inform your Account Manager by Friday 19 April of any storage requirements. Storage will be charged at a rate of ÂŁ50 per night per trailer and will be reserved strictly on a first come, first served basis. Re-stocking on Event Re-stocking may only take place between 1930hrs and 0630hrs and you will require an After Hours Vehicle Pass which can be obtained via your Account Manager. Any support vehicles onsite after 0630hrs will be towed off site by our approved contractor.

www.goodwood.com

FORMS

Private cars/non-essential vehicles must park in the car park located opposite the Motor Circuit entrance and travel to site on the shuttle buses which will operate between 0700hrs and 1900hrs to and from the site.

All Partners must have a representative on-site to receive the keys for the cars. Neither Goodwood nor their agents will accept keys on behalf of Goodwood Partners and keys cannot be left in the traffic office. Non road legal vehicles such as prototypes, race cars and non runners can be delivered to site after check-in.

TICKETING

The check-in office is open between 0700hrs and 1900hrs every day from Monday 10 June. Anyone turning up at Site Operations at Gate 1 without a pass will be redirected to the Motor Circuit. Please see Ticketing on p36 for further information on all passes and tickets.

All transporters must report to the traffic holding area at the Motor Circuit, where they can unload. Once vehicles have been unloaded they can be driven on-site. Please note the drive into the site involves driving on the public highway. Goodwood Partners are responsible for ensuring all vehicles are road legal.

GENERAL INFORMATION

Goodwood Partners must submit a list of approved suppliers who are working on their stand throughout the build-up and breakdown to their Account Manager by Friday 19 April.

Display Vehicles

HEALTH & SAFETY

Contact name c/o Goodwood Partner (Note this should be the name of the participating company not their contractor) On-site mobile number Goodwood Ticket Office Goodwood Motor Circuit Goodwood PO18 0PH

All passengers must be wearing a build-up/ breakdown wristband in order to get the shuttle bus. The bus stop will be located next to the checkin office in the chicane paddock at the Motor Circuit. The bus will stop in the park in the avenue of trees, running towards the metal gates (Gate 2). Non-essential vehicles will not be allowed on-site at any time.

ESSENTIAL INFORMATION

Please ensure that all parcels being delivered have the correct information on them as detailed on the following page:

KEY DATES & SITE PLAN

Items being delivered by courier must be directed to the Chicane Paddock situated by the entrance to the Motor Circuit and must be left in the check-in office, from where they will be delivered to your stand.

CONTENTS &

Couriers

INTRODUCTION

ESSENTIAL INFORMATION

17


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

ESSENTIAL INFORMATION

Site Access on Sunday 14 July for Breakdown Labels will be required for breakdown access and can be collected from the Site Accreditation Office.

ESSENTIAL INFORMATION

Event breakdown will commence when it is deemed safe due to the number of visitors remaining on-site. No vehicles will be allowed onto the site until, in the Event Management’s opinion, it is safe to do so. All vehicles will enter the site under instruction from the Traffic Marshals.

HEALTH & SAFETY

All vehicles requiring access to the site on Sunday 14 July to break down stands must proceed to the holding park at Goodwood Racecourse from 1600hrs. Vehicles will be held until such time as the operations on the Hillclimb Course have ceased and the general public have left the core area of the site.Vehicles will then be allowed to access the site via Gate 6 only and will be escorted into the grounds to ensure a controlled breakdown. Anyone entering the site on foot will need to have a build-up/break down wristband to access the site once the event site has closed. Site Access from Monday 15 July

GENERAL INFORMATION

From Monday 15 July, the site access procedures will resume from the motor circuit. Non-essential vehicles will be required to park in the car park opposite the Motor Circuit and take the shuttle bus to site. Everyone will be required to wear a build-up/break down wristband. The bus will not take any passengers without a wristband.

TICKETING

Vehicles needing to gain access to site will be required to go to the Site Accreditation Office and obtain a pass to access site. Any organisations not pre-registered will not be allowed access to site until they have registered on the day – which will delay access to site. Removing Display Vehicles

FORMS

Individual vehicles must be driven out of the site which involves driving on the public highway. Goodwood Partners are responsible for ensuring that all vehicles are road legal. The display vehicles will need to be driven to the Motor Circuit where transporters can collect them. Transporters will not be allowed to drive into the show site to collect cars.

18

Goodwood Partners must have a representative on-site to manage the keys for the cars. Neither Goodwood nor their agents will accept keys on behalf of Partners and keys cannot be left in the Site Accreditation Office. Goodwood does not have any responsibility for vehicles left in the traffic holding area. This system will be in place until the event site closes on Friday 26 July. If you have not cleared your area by this time a charge will be applied at Goodwood’s discretion.

SITE AND GROUND PROTECTION Goodwood Park is listed Grade 1 on the National Register of Historic Parks and Gardens. It is host to an Ancient Scheduled Monument and also forms part of the South Downs National Park, each securing the highest grade of protection for land and buildings. As such, all excavations are strictly prohibited. Failure to adhere to these terms will lead to financial penalty, the amount of which will be determined and measured based on the damage caused. Extreme care should be taken when operating in and around your stand space. Any damage to the ground and grass beyond reasonable wear and tear will be charged at £150 per sq/m. Due to our Soil Association organic status the pouring of wastewater and foreign liquids straight into the ground is strictly prohibited. Failure to adhere to these terms will lead to penalties.You are requested to manage all forms of liquid waste responsibly and in line with current legislative controls. Due to the organic status of Goodwood Park, foreign soils, fills and ground make up may only be laid on a ground protective membrane and must be removed by the stand builder post event. The use of foreign soils is strictly subject to the approval of Goodwood through your Account Manager. Consequently, the distribution of woodchip is at Goodwood’s discretion. Temporary access and ground protection will be planned with your stand builder. Goodwood alone has the right to specify the volume of additional trackway required and will charge accordingly. All trackway will be laid prior to construction works commencing.

www.goodwood.com


SMOKING Smoking is not permitted within 20m of the trackside bales or inside structures.

STAND BUILDING REGULATIONS

• The Event Safety Guide. • The EGuide (for internal layouts). • The Regulatory Reform Act (Fire Safety) 2005. • MUTAmarq – Safe Use and Operation of Temporary Demountable Fabric Structures. Stands should be designed taking into account the time available for building and dismantling with allowances built into your schedule for adverse weather. All external work to stands must be complete by Monday 8 July at 1800hrs and all heavy plant must be removed from site during the evening of Sunday 7 July. Non compliance may be brought to the attention of the County Fire Officer and may prevent your stand from opening, you may even be instructed to dismantle and remove your stand before the event opens. Goodwood reserves the right to request any amendments to designs they feel are necessary in the interest of the overall event at any point either pre-event or on-site. Design and Pre-Event Planning

Please also refer to: p12 p25 p27 p29 p14 p18

Please note that all stand designs and safety paperwork must be submitted by Friday 19 April. Failure to meet this deadline will result in a fine and permission to come on-site to build denied.

Goodwood encourage all Sponsors to design their stands with 360-degree access. All the elements of the stand must fit within the boundaries of the stand area and as such, the designated site allowance must include:

TICKETING

Equality Act Fire Safety and Fire Risk Assessment Health and Safety  Health and Safety Documentation  Music  Site and Ground Protection 

• IStructE Temporary Demountable Structures Third Edition.

GENERAL INFORMATION

“No Smoking” notices should be posted as soon as a roofed structure has 50% of its sides enclosed. This is a legal requirement in the United Kingdom.

Stands should be designed in accordance with:

HEALTH & SAFETY

Build-up 10 June to 8 July – 0800hrs to 1800hrs On event 11 July to 14 July – 0630hrs to 1930hrs Breakdown 15 July to 26 July – 0800hrs to 1800hrs

Please take into account both the unique setting and the fact that all work is being carried out on permanent pasture.

ESSENTIAL INFORMATION

During build-up, on-event and breakdown, Goodwood Partners should, in the first instance, make contact with their Account Manager. If for some reason your Account Manager is not available, please contact the Site Operations Office which is located at Gate 1 and will be open as follows:

KEY DATES & SITE PLAN

SITE OPERATIONS OFFICE – GATE 1

CONTENTS &

All exhibition-sites need to be scanned for underground services by Goodwood. Please confirm that this action has taken place with the Site Operations Office at Gate 1 prior to any works commencing on-site.

INTRODUCTION

ESSENTIAL INFORMATION

• Structures. • Access to the stand – for both able-bodied and disabled visitors. • Fire escapes. • Convenience hire. FORMS

www.goodwood.com

19


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

ESSENTIAL INFORMATION

• Back-of-house storage.

Fire Doors

• Static vehicle displays.

All emergency exit doors must open in the direction of travel, quickly and easily and be able to open without the need for a key.

• Catering, dry storage and refrigeration.

ESSENTIAL INFORMATION

• Any other temporary infrastructure to service your stand. • Generators can be positioned on the boundary of your stand (space permitting) and must be screened off. Screens must be no closer than 1.5m to the generator. Capacity

HEALTH & SAFETY

You are responsible for calculating the occupancy capacity of your structure and ensuring that at all times the capacity is not exceeded. A monitoring system must be in place and this must be detailed within your Health and Safety Documentation.

Ground/Surface Levels No assumptions should be made regarding the levels of Goodwood Park. You are required to carry out a full topographical survey by the end of Friday 15 March. To arrange a site survey please contact your Account Manager. Height Limit Stands must not exceed a height of 10m from level plain starting at ground level. LED Walls

Capacity of Exits

GENERAL INFORMATION

The number, capacity and distribution of exits must be sufficient to allow visitors safe egress in the event of an emergency.

The luminescence of electronic lighting display walls such as LED walls may have to be adjusted to avoid disturbance to neighbour stands. Such devices should be placed in such a way to not affect surrounding stands.

Inflatables

TICKETING

Inflatable objects are not permitted (including both large and small balloons) on stands due to helicopter pleasure flying and air displays.

Second Floors All stands require a minimum of two means of escape from the second floor of structures.

Internal Doors/Vision Panels

Travel Distances

The required minimum effective clear width of a door is 800mm. Doors must have a vision panel with a zone of visibility spanning from 500mm to 1500mm above the floor. The exception to this are doors to small storerooms, where a small panel may suffice.

Travel distance must adhere to relevant guidelines.

Escape Routes

FORMS

Escape route signs should be illuminated at all times. All escape routes and exits shall be in good order with non-slippery and even surfaces and free from trip hazards.

20

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KEY DATES & SITE PLAN

Branding

• The layout of the interior of your stand must not at any time block fire doors or exits.

STORAGE

Your stand includes a package which has been specified by your Account Manager.

• Exhibitors should ensure that any marquee or tentage erected on their stand, not supplied by Goodwood, is of high quality and is plain white with the current fire retardant approval. Market stall type coverings will not be permitted.

TRACKWAY Goodwood Partners are reminded that anyone working within the site during build-up and breakdown has a responsibility to ensure that the grass is not damaged. Any damage caused to the grass will incur a charge of £150 per sq/m and so it is imperative that you order additional tracking where necessary. Please select this on Form 1.1 on p41 so your requirements can be discussed directly.

GENERAL INFORMATION

• Please note that any additional branding displayed on an Exhibitor’s stand outside of the agreed package, should be in sympathy with the Festival of Speed, and agreed with your Account Manager. Exhibitors will not be allowed to erect their own flags and flagpoles. Goodwood reserves the right to request removal of any flags, flagpoles or branding on-site.

Storage should be incorporated into your stand design, as additional storage is extremely limited. If you wish to enquire about availability please fill this in on Form 1.1 on p41. Please note that this is likely to be located some distance from your own stand.

HEALTH & SAFETY

• If you are planning to rig anything within your structure, please contact your Account Manager who in turn will discuss this with the contractors providing the structures. Please note that any costs incurred for damage caused in doing this would be charged to you.

ESSENTIAL INFORMATION

• Interior build must be carried out in accordance with the Eguide.

Please note that any additional branding displayed on an Exhibitor’s stand should be in sympathy with the Festival of Speed. Following the inclusion of an inappropriate amount and types of branding and flags, Exhibitors will not be allowed to erect their own flags and flagpoles. Goodwood reserves the right to request removal of any flags, flagpoles or branding on-site.

UNUSUAL EXHIBITS/ITEMS OF SPECIAL RISK

STAND BUILDING REGULATIONS – RETAIL EXHIBITORS

If you are doing anything on your stand that may be considered out of the ordinary or is not directly related to the event content, please notify your Account Manager.

TICKETING

All products exhibited must remain within the confines of your structure throughout the duration of the event. Any Exhibitor breaking this rule runs the risk of having the items removed or being asked to leave the event.

CONTENTS &

STAND BUILDING REGULATIONS – PREMIER EXHIBITORS

INTRODUCTION

ESSENTIAL INFORMATION

Failure to notify Goodwood of such activities may result in the cancellation of the activity.

www.goodwood.com

FORMS

Fire extinguishers should be present on your stand and be a suitable size and type to deal with any fire to include electrical and fuel fires if using a generator. Please see Fire Safety and Fire Risk Assessment on p25 for further information.

21


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

ESSENTIAL INFORMATION

VEHICLES ON DISPLAY

ESSENTIAL INFORMATION

As a safety measure, please ensure that all vehicles on display are fitted with lockable filler caps which are wired closed. Additionally, please ensure battery leads are disconnected. No vehicles are permitted to fire their engines whilst the event is open to the public. All Exhibitors should note that only current showroom models of Sponsors’ cars may be shown on their stands. Current showroom models which do not represent one of our Sponsors must not be displayed. If you are in any doubt please contact your Account Manager.

HEALTH & SAFETY

WASTE REMOVAL

GENERAL INFORMATION

Waste generated from your exhibition stand while the event is live should be placed in the bins nearest your plot. Recycling facilities will be provided for waste generated, however, we would like to encourage you to re-use as many of the materials you have used as possible. Please work with our waste management team to recycle wherever possible and ensure you are legally and appropriately disposing of your waste. We expect to find your allocated space in the condition it was provided to you. Any rubbish that is left on your stand space will incur a clearance charge. All large skips will be removed by 1200hrs on Wednesday 10 July, so please ensure you have disposed of all your large waste by this time. All skips will be brought back on-site for breakdown by 2100hrs on Sunday 14 July.

FORMS

TICKETING

Goodwood Partners are obliged to fill skips safely and evenly with no sharp or hot materials and no rubbish is to be burned in them.

22

www.goodwood.com


KEY DATES & SITE PLAN

EMERGENCY PROCEDURES

• Cordon off the site and restrict access.

Health and safety is the responsibility of each individual. It is crucial that each person is familiar with our safety and emergency procedures both for your own safety and the safety of your team.

• Write a log to include a list of names, companies and why they need access to the restricted area. Please also include all entry and exit times.

If an incident requires an emergency response during the installation and extraction of the Festival of Speed, please follow the procedure below: • Dial 999. • Inform the emergency services that you are in Goodwood Park.

Event Operations Director, Chris Salmon – 07976 803991 Duty Security – 07909 876823 Goodwood Control – 01243 755110

In the event of a major incident or disaster, Goodwood Control will implement the Major Incident Plan. Fire During Build-up and Breakdown If you discover a fire, please follow the procedure below: • Dial 999.

HEALTH & SAFETY

• Contact our event safety team on the numbers below:

ESSENTIAL INFORMATION

Major Incident Emergency During Build-up and Breakdown

• Call Goodwood Control on 01243 755110 and inform them of your location by using grid reference and Goodwood Partner name. • Move all persons away from the fire zone. Do not retrieve belongings.

• Cordon off the site and restrict access.

• Contact our event safety team immediately: Event Operations Director Chris Salmon – 07976 803991 Duty Security – 07909 876823

GENERAL INFORMATION

• No machinery, items or structures are to be moved or cleared away until Goodwood Health and Safety attend the scene.

• If it is a small fire and it is safe to do so, attempt to extinguish the fire using the correct extinguisher, see p26.

• Write a log to include a list of names and companies and why they need access to the restricted area. Please also include all entry and exit times.

CONTENTS &

HEALTH & SAFETY

INTRODUCTION

HEALTH & SAFETY

Fire During the Event If you discover a fire, please follow the procedure below:

Emergency During the Event

• Call Goodwood Control on 01243 755110 or contact any member of Goodwood staff who has a radio to contact control by radio.

• Call Goodwood Control on 01243 755110 or contact any member of Goodwood staff who has a radio to contact Goodwood Control.

TICKETING

If an incident requires an emergency response during the Festival of Speed, please follow the procedure below:

• Goodwood Control will then instruct the on-site fire teams to respond. • Move all persons away from the fire zone. Do not retrieve belongings.

• Inform Goodwood Control of your location by using the grid reference and Goodwood Partner name.

www.goodwood.com

FORMS

• No machinery, items or structures are to be moved or cleared away until Goodwood Health and Safety attend the scene.

• If it is a small fire and it is safe to do so, attempt to extinguish the fire using the correct extinguisher. Please see Fire Precautions on p26 for type of extinguisher to use.

23


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

HEALTH & SAFETY

Medical Emergency During Build-up and Breakdown If the situation requires an ambulance, please see Emergency During Build-up and Breakdown.

ESSENTIAL INFORMATION

• First aid is located at Gate1. If you need a first aider to come to your stand please call Goodwood Control on 01243 755110.

Suspicious Package During the Event On finding a suspicious package: • Do not touch it. • Try quickly to establish who the owner is. • Contact Goodwood Control on 01243 755110 immediately.

• Goodwood’s Event Health and Safety Officer will attend all incidents however minor.

• Assist as directed to clear and cordon off the area. • Remain calm. Do not panic.

Medical Procedure During the Event

HEALTH & SAFETY

• Anyone (staff or visitor) requiring medical assistance should be directed to the nearest treatment centre. Medical treatment centres are staffed by appropriately trained doctors and Emergency Care Practitioners, and are supported by healthcare professionals and ambulances from the South East Coast Ambulance Service (SECAmb).

GENERAL INFORMATION

• If anyone (staff or visitor) requiring medical assistance cannot be moved, please contact Goodwood Control on 01243 755110 or contact any member of Goodwood staff with a radio to contact Goodwood Control. • There are four Treatment Centres located as follows: next to Information, behind Pheasantry Grandstand, on the Activities Field, next to the cricket pitch and at the Top Paddock/Rally Paddock. Maps of Treatment Centre locations are available at Site Operations at Gate 1. Suspicious Package During Build-up and Breakdown

TICKETING

On finding a suspicious package:

In the event that you receive a bomb warning or threat, the information must be passed immediately to our Safety Officers or to Goodwood Control on 01243 755110. If a threat is received, the site may be evacuated, please follow instructions from Goodwood staff, marshals and emergency services. Evacuation During Build-up and Breakdown In the event of an evacuation during build-up or breakdown, please follow the instructions from Goodwood staff, marshals and emergency services. Evacuation During the Event If an evacuation is ordered, a message will be broadcast on the public address system and messages displayed on the television and jumbo screens. All evacuations, either full or partial, will be co-ordinated via Joint Event Control, under the direct instruction of the Goodwood Safety Officers. In the event of an evacuation being ordered, the BARC Stewards will suspend track activity. This will be co-ordinated by BARC Race Control in conjunction with Joint Event Control.

• Do not touch it. • Try quickly to establish who the owner is. • Contact our event safety team immediately. Event Operations Director, Chris Salmon – 07976 803991 Duty Security – 07909 876823 Goodwood Control – 01243 755110 • Assist as directed to clear and cordon off the area.

FORMS

Bomb Warning/Threat

Visitors and all staff will be evacuated to designated areas away from the potential danger by either BARC Track Marshals, BRMC Spectator Trackside Marshals, Event and Exhibition stewards, Goodwood security or Sussex police.

• Remain calm. Do not panic. 24

www.goodwood.com


FOS Event Manager Katie Bridger – 07733 011966

ESSENTIAL INFORMATION

Event Operations Director Chris Salmon – 07976 803991

The Fire Risk Assessment for your activity at the event should include (but not limited to) the following:

Event Health and Safety Assistant Lucille Adams – 07875 249031 Duty Security Team – 07909 876823 Health, Safety and Security Office – 01243 755110

HEALTH & SAFETY

• The name of the competent person who is designated as responsible for fire safety at the event. This person must ensure that fire safety controls are in place during the event and that all personnel are aware of the fire safety procedures for the duration of the event.

Goodwood Control – 01243 755110

• Plan to minimise fuels and flammable materials. Wherever practicable, non-flammable and flame retardant treated materials must be used (including drapes, dressings, furniture etc).

EMERGENCY ROUTES The event has a number of emergency routes which must be kept clear at all times to ensure that emergency vehicles may access the site.

FIRE SAFETY AND FIRE RISK ASSESSMENT Please also refer to:

In common with all places of public entertainment, the event will be inspected by Environmental Health Officers and the Fire Safety Officer from West Sussex Fire and Rescue, and each stand will be assessed. For more information on Fire Regulations please see

• Planned and signed escape routes. • Action to be taken upon discovering a fire and how to raise the alarm in relation to your stand. • Means of evacuating your staff and visitors on your stand to a place of safety, depending on the severity of the fire (this will also be in conjunction with Goodwood and the overall event plans). Your evacuation plan should include detail of available staircases etc if your construction is two tier. • Details of fire-fighting equipment required on your stand and name of competent persons to use it in the event of an incident.

TICKETING

p27 p29 p19

• Arrangements to be in place to eliminate or control sources of ignition (e.g. no naked flame, electrical equipment to be tested etc). GENERAL INFORMATION

A copy of the site plan indicating the emergency routes will be available at your production meeting, see Production Meeting and Site Surveys on p14 or can be requested directly from your Account Manager.

Health and Safety Health and Safety Documentation Stand Building Regulations 

KEY DATES & SITE PLAN

In accordance with The Regulatory Reform (Fire Safety) Order 2005, all Goodwood Partners must carry out a documented Fire Risk Assessment, which covers the duration of the event (build-up, event days and breakdown) and a copy must be included in your Health and Safety Documentation, see p29.

Useful Numbers in case of an emergency:

CONTENTS &

Fire Risk Assessment

Staff will be directed as to where to go and they may also be required to act as additional emergency staff.

INTRODUCTION

HEALTH & SAFETY

Further advice on how to carry out a fire risk assessment can be found on the following website www.gov.uk/workplace-fire-safety-yourresponsibilites.

www.communities.gov.uk/publications/fire/ regulatoryreformfire. FORMS

www.goodwood.com

25


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

HEALTH & SAFETY

Fire Precautions All Goodwood Partners must:

ESSENTIAL INFORMATION

• Bring sufficient numbers, sizes and types of your own fire extinguishers and any other fire-fighting equipment necessary to adequately deal with the fire risk on your stand throughout the event period (build-up, event days and breakdown) – see table below. All fire-fighting equipment should display a valid certificate. • Ensure that all escape routes and emergency exits on your stand area are maintained, unobstructed, in good order with non-slippery and even surfaces and free from trip hazards at all times.

HEALTH & SAFETY

• Ensure that all filler caps on any display vehicles are locked or wired closed to prevent malicious interference, and all batteries are disconnected. Display vehicles on exhibition stands may not be started during the event. • Ensure that all your staff, contractors and any third-party working on your stand are familiar with emergency and fire procedures.

GENERAL INFORMATION

• Ensure that no naked flames or flammable substances are in use (unless agreed in advance with Goodwood). • Ensure that all materials used on your stand are sufficiently fire retardant. • Ensure that all relevant Health and Safety Documentation is included in your Health and Safety Documentation, see p29.

TICKETING

• Ensure that there is no build-up of combustible items in or around your stand and that your stand and surrounding area are clean and clear.

Class of Fire A

Fire extinguishers can be hired from: Canon Fire Protection Wickford Point Bepton, Midhurst West Sussex, GU29 9RB Tel: 01730 815209

ENVIRONMENTAL HEALTH / THE HEALTH & SAFETY EXECUTIVE Goodwood maintains close working relations with the statutory authorities and responsible agencies for the safe planning and execution of the event. As such, the Environmental Health Officers and the Health and Safety Executive regularly visit and have full access to the site. Any practices deemed to be unsafe are likely to result in an enforcement notice or prohibition notice being placed upon you. To avoid this action, please ensure that you and your contractors maintain the required standard of health and safety and environmental compliance while on-site. Should you be subject to either of these notices, no guarantees will be provided by the Health and Safety Executive that its terms will be lifted prior to the event.

Type of Fire

Water Foam

AFF Spray

CO2 Gas

Paper, Wood, Textile, Fabric Flammable Liquids Flammable Gasses Electrical Hazards

YES

YES

YES

NO

Dry Powder YES

NO NO NO

YES NO NO

YES YES NO

YES YES YES

YES YES YES

Vehicle Fire

NO

NO

YES

NO

YES

FORMS

B C Electrical Fire Vehicle Fire

• Make Goodwood aware of any hazardous substances used on your stand. This includes the use of LPG.

26

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Please also refer to:

• COSHH (Amendment) 2003, COSHH (Amendment) 2004.

p10 p32 p23 p25 p19

• Dangerous Substances and Explosive Atmospheres Regulations 2002. • Electricity at Work Regulations 1989.

Goodwood aims to provide and maintain the highest standards of health, safety and welfare in order to protect its employees and visitors whilst on the estate. Goodwood has a duty to ensure, as far as is reasonably practicable; that any activity undertaken by any third party is conducted safely and without risk.

• Employers Liability (Compulsory Insurance) Act 1969.

It is a contractual term of your agreement with Goodwood that your employees, agents, sub-contractors or any third party engaging in activities at Goodwood are required to comply with these instructions and with all relevant UK statutory and regulatory provisions. If you or your employees, agents, sub-contractors or third parties working on your behalf act in breach of this term, Goodwood shall not be liable if you are prevented from activating the Sponsorship rights or if remedial action has to be taken.

• Food Safety Act 1990.

• Construction (Head Protection) Regulations 1989. • Control of Substances Hazardous to Health (COSHH) Regulations 2002.

• Food and Environmental Protection Act 1985. • Food Safety (General Food Hygiene) Regulations 1995. • Food Safety (Temperature Control) Regulations 1995. • Gas Safety (Installation and use) Regulations 1998. • Health and Safety at Work Act 1974. • Health and Safety (Consultation with Employees) Regulations 1996. • Health and Safety (Enforcing Authority) Regulations 1998. • Health and Safety (First Aid) Regulations 1981. • Health and Safety Information for Employees Regulations 1989. • Health and Safety Information for Employees (Modifications and Repeals) Regulations 1995. • Health and Safety (Training for Employment) Regulations 1990.

TICKETING

• Construction (Design and Management) Regulations 2007.

• Event Safety Guide.

GENERAL INFORMATION

All of your employees, contractors and subcontractors operating at Goodwood at any time must comply with all statutory requirements which apply directly or indirectly to their activities, including (but not limited to) the following:

• Employers Liability (Compulsory Insurance) Regulations 1998.

HEALTH & SAFETY

If any unsafe practices or methods of activity are brought to the attention of Goodwood, you or your employees, agents, sub-contractors or third parties working on your behalf will be required to cease the practices or activity and reduce any risks without delay. In the case of a sub-contractor or third party, this may result in them being asked to leave the site.

ESSENTIAL INFORMATION

Children  Disabled Facilities  Emergency Procedures  Fire Safety and Fire Risk Assessment  Stand Building Regulations 

KEY DATES & SITE PLAN

• Corporate Manslaughter and Corporate Homicide Act 2007.

CONTENTS &

HEALTH AND SAFETY

INTRODUCTION

HEALTH & SAFETY

• Lifting Operations and Lifting Equipment Regulations 1998. • Management of Health and Safety at Work Regulations 1999. • Manual Handling Operations Regulations 1992. • Noise at Work Regulations 2005.

www.goodwood.com

FORMS

• Personal Protective Equipment at Work Regulations 1992. 27


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

HEALTH & SAFETY

• Personal Protective Equipment Regulations 2002. • Petroleum-Spirit (Plastic Containers) Regulations 1982.

ESSENTIAL INFORMATION

• Provision and Use of Work Equipment Regulations 1998. • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995. • Regulatory Reform (Fire Safety) Order 2005. • Working Time Regulations 1998. • Working Time (Amendment) Regulations 2001. • Workplace (Health, Safety and Welfare) Regulations 1992.

HEALTH & SAFETY

Useful Guides: • IStructE Temporary Demountable Structures Third Edition.

GENERAL INFORMATION

• MUTAmarq Safe Use and Operation of Temporary Demountable Fabric Structures. Any sub-contractor or third parties working on your behalf may be subject to inspection so please ensure that your Safety file is available at all times. You must provide Goodwood with the names and contact details of your on-site Project Manager and Health and Safety representative, who must all be able to communicate fluently in English. Compressed Gases

TICKETING

COSHH A COSHH risk assessment will be required for any hazardous substances and must be included in your Health and Safety Documentation on p29.

Goodwood operates a Hot Works Permit system so please contact Goodwood’s Health and Safety Assistant on 07875 249031 for a permit before any works are carried out. Incidents

• eGuide.

Local Authority and Health and Safety Executive regulations apply to the use of compressed gases in places of public entertainment. Some gases are permitted, but only the smallest cylinder suitable for the purpose may be used. Cylinders may not be changed during the event opening hours and all cylinders should be located outside any vehicle or tented structures. Cylinders must be marked with approved Home Office markings, located vertically and within a secure store within your stand space.

FORMS

If compressed gases are being used Goodwood must be informed, details of type, location, quantity and storage methods must be detailed in your Health and Safety Documentation on p29.

Hot Work Permits

• Work at Height Regulations 2005.

28

Please note that helium is not permitted onsite. Due to the proximity of the air displays, promotional balloons are strictly prohibited.

All accidents, incidents, dangerous occurrences and near misses must be reported to Goodwood Control on 01243 755110 immediately, see Emergency Procedures on p23 for more details. Personal Protective Equipment (PPE) All contractors are required to wear high visibility clothing with their company name on the back and the appropriate footwear. All other items of PPE, including hard hats, are to be used in accordance with their company’s risk assessment for the task involved. To note, all contracting staff actively involved on their construction stand build must wear hard hats when there is overhead working in progress or when instructed to do so. RIDDOR Any incident occurring on your site which requires reporting as a RIDDOR must also be reported to the Goodwood Health and Safety Team.

www.goodwood.com


KEY DATES & SITE PLAN

Section 3 Copies of public liability insurance documents for all organisations involved with the installation, running of and removal of your stand, demonstrating cover of £10 million. This includes a copy of the main Exhibitor’s insurance document.

Formal permission must be sought from Goodwood for the use of any water feature. Any application is to include a Legionella risk assessment.

Health and Safety Documentation – Retail Exhibitors

Health and Safety Documentation – Premier Exhibitors

We require insurance cover of a minimum of £2 million Public Liability and a copy of your public liability insurance must be sent to your Account Manager by Friday 19 April.

HEALTH & SAFETY

Working at height must only be carried out when it is not reasonably practicable to carry out the work otherwise. Working at Height Regulations apply.

ESSENTIAL INFORMATION

Any other relevant insurance documentation.

Working At Height

All retail Exhibitors must carry out a risk assessment and may be subject to inspection by the Health & Safety Executive. Therefore please ensure that you have your risk assessment documents on your stand and to hand throughout the event.

You must submit two hard copies of your full Health and Safety Documentation by Friday 19 April. The files must each be a ring-bound file, clearly marked with the name of the Exhibitor.

CONTENTS &

Water

INTRODUCTION

HEALTH & SAFETY

GENERAL INFORMATION

The files must be broken down into the following sections with clear dividers between each section. Cover Sheet The name and contact details for your on-site team including the person in charge, the project manager, site foreman and health and safety manager – together with a 24-hour emergency contact number for a responsible person within the organisation, which must be operational from the first day of build-up to the last day of extraction.

TICKETING

Section 1 Full set of designs and floor plans showing your intended layout. Section 2 Risk assessments, Fire Risk assessments and Method statements including capacity control, covering the build and breakdown of your stand as well as during the live event days from all parties involved including your organisation and any third party working on your behalf, specific to the Festival of Speed.

FORMS

www.goodwood.com

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GENERAL INFORMATION

CONTENTS & KEY DATES & SITE PLAN

INTRODUCTION

GENERAL INFORMATION

ACCREDITATION

Photographers

Press Accreditation Process

Goodwood ensures that the majority of the event is covered by photographers for our own records and use.

ESSENTIAL INFORMATION

All accreditation requests must be submitted by Friday 21 June and must come via your Account Manager in the first instance. Journalists Goodwood invites several hundred journalists, both UK and International. We also encourage our Goodwood Partners to invite their own journalists, who will need to be accredited in order to gain entry into the event.

HEALTH & SAFETY

TV Crews The Festival of Speed attracts large crowds and media interest from around the world. TV exposure needs to benefit the event and the Sponsors as well as the TV companies that attend.

GENERAL INFORMATION

At the same time we must manage the TV broadcast and associated rights so as to protect the rights and interests of existing (and future) broadcast Partners who have made a significant financial contribution to Goodwood for international programme rights. Therefore, attendance of TV crews at the event is restricted to bona fide and approved broadcasters and Sponsors in order to maintain an efficient, safe and suitable working environment.

TICKETING

Only Goodwood cameras may film the action on the hillclimb or rally stages and Goodwood owns all copyright in all materials acquired from or filmed at the event. Action footage may be purchased by advance order from Goodwood and fees will be advised according to requirements. For all other filming and media enquiries, please contact Gary Axon or Janet Bradley at the Goodwood Motor Sport Press Office:

FORMS

Telephone: 01243 755109 Email: speed@goodwood.com

30

Should you wish for a specific event to be photographed, it may be possible for a Goodwood photographer to cover this over the weekend. Please contact your Account Manager with more details. However, if you wish to have extensive coverage you would need to appoint your own photographer and they will need to be accredited by the Goodwood Press Officer.

BRANDING AND LOGOS Dependent on your contract, your corporate identity will be used on all pre-event collateral as well as the Goodwood website. Please supply full colour and mono logos in both .jpg and vector .eps format to your Account Manager and please ensure you keep them updated with regard to any corporate re-branding.

CAMPING Camping overnight in the main event site and car parks is not permitted; this includes staying in mobile homes, caravans and tents. Camping may only take place in the official Goodwood campsites. Should you wish to hire a motor home for the event, we can recommend Southern RV Hire. For all booking enquiries, please call 0845 8339777 or email info@southernrvhire.co.uk Non-Electric Sites – Campsite E Pitches within the campsite are 7m x 9m in size. The campsite includes showers, toilets, bins, fire extinguisher points and 24-hour security. The site will be open from Monday 8 July until Monday 15 July. Shuttles run from the campsite to Gate 1 between 0600hrs and 1900hrs and from 1900hrs to 2300hrs to and from The Goodwood Hotel, where there is live music every evening as well as food and drink available. Frequency of the shuttle is dependent upon demand.

www.goodwood.com


Staff Catering

CASH POINTS Cash point machines are located behind Park Grandstand and in the F1 Paddock.

Please also refer to: Hospitality – Corporate

p33

As the official caterer, the Goodwood Food team looks forward to welcoming you to the Festival of Speed 2013. Barbeques

Hampers A selection of hampers are available to pre-order from Goodwood Food. These can be collected from the Startline Bar each day of the event.

Stand Catering Whether you are entertaining guests or providing sustenance for your event team, the culinary team at Goodwood Food has produced a variety of packages to help you enhance your day.

TICKETING

Barbeques are strictly prohibited within the exhibition area from the start of build-up throughout the event until the end of breakdown.

A staff catering facility is available on-site pre-, on and post-event from Monday 24 June until Monday 15 July. This is located near Gate 1 and is open from 0700hrs until 1900hrs, offering a selection of foods and drinks which must be paid for at the point of purchase. During the event there is also a selection of mobile catering units throughout the site, from which you can either purchase directly or you can arrange vouchers via your Account Manager for your staff to redeem. We would recommend that you set up £5 and £10 vouchers, as the units are unable to give change on voucher payments.

GENERAL INFORMATION

CATERING

HEALTH & SAFETY

If you require car valeting on your stand, please request this on Form 1.1 on p41.

ESSENTIAL INFORMATION

Public Catering

CAR VALETING

If you require an electric site please call the Ticket Office directly on 01243 755055 or order online at www.goodwood.com. These pitches are limited and are released on a first come, first served basis.

KEY DATES & SITE PLAN

Each hamper contains a delicious meal for two, accompanied by a choice of a bottle of Veuve Clicquot Champagne or red or white wine. Please contact your Account Manager for further details.

Should you wish to entertain your guests away from your stand and outside the Sponsors’ Enclosure, there are a variety of options that your Account Manager will be able to inform you about, including the Porsche Café Le Mans, Champagne & Smoked Salmon Bar and PitStop Café. Payment for these venues must be completed at the time of purchase and tables cannot be pre-booked.

Electric Sites

CONTENTS &

Campsite E will only be accessible with a CAMSPITE E label clearly displayed in the windscreen of the vehicle, which you can purchase at a discounted rate via your Account Manager subject to availability. Please fill in Form 1.1 on p41.

INTRODUCTION

GENERAL INFORMATION

The options range from hot or cold continental breakfasts, picnic lunches, afternoon tea selections, Champagne receptions and hot drinks packages. If you have a bespoke requirement, Goodwood Food would be delighted to discuss your options further and tailor-make a package for you.

www.goodwood.com

FORMS

Please contact your Account Manager for a detailed presentation on the packages Goodwood Food can provide.

31


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

GENERAL INFORMATION

All orders must be made by Friday 21 June and payment must be made to Goodwood Food in advance. No entertaining on your stand may take place outside event hours unless prior permission has been agreed by Goodwood.

ESSENTIAL INFORMATION

CRÈCHE

EVENT SUSTAINABILITY

Please also refer to: Children’s Wristbands Lost Children

p36 p33

HEALTH & SAFETY

A crèche facility will operate between the hours of 0700hrs and 1900hrs in the Family Area, which will be manned by qualified CRB-checked supervisors. Entry is free of charge but a donation to our Official Charity will be gratefully received.

DISABLED FACILITIES Disabled parking is located to the South of the event from where courtesy cars shuttle guests to the main entrance. Please contact the ticket office if you require a Disabled Parking Ticket.

GENERAL INFORMATION

Electric scooters can be booked in advance through Shopmobility on 01243 372022. Disabled viewing platforms with electrical charging points are located at the start line and beside the Park Grandstand. Disabled grandstand viewing is available in the Pheasantry Grandstand, tickets for which can be purchased from the Ticket Office on 01243 755055 and online at www.goodwood.com

TICKETING

DISTRIBUTION OF PROMOTIONAL MATERIAL

FORMS

Advertising of any type is only authorised within the boundaries of each individual stand and may only advertise the relevant company’s own organisation. The distribution of printed materials and promotional samples will not be permitted outside your stand. It is strictly forbidden to advertise in public areas. The practices of approaching the public with advertising or fly posting leaflets on vehicles in car parks are strictly forbidden.

32

Advertising by means of aircraft, kite, balloon or loud speaker is not permitted and in the interest of safety the sale, display and handing out of kites or balloons is strictly prohibited. Any Partner who does not comply with these rules will be charged with the costs incurred in cleaning the site and removing such materials.

ISO 20121: The International Standard for Event Sustainability Management. We are certified by BSI to the International Standard for Event Sustainability Management (ISO 20121). This means that Goodwood is committed to integrating sustainability into our operations to facilitate the preservation and enhancement of Goodwood for the enjoyment of future generations. We are committed to minimising our impact wherever possible and have created a strategic plan to address our way of working throughout the estate. As one of our event Partners, we expect you to support us on our sustainability journey and ask you to consider how you operate when you are on-site at Goodwood. As a minimum please consider the materials you bring on-site and wherever possible ensure you are taking them away for re-use rather than creating unnecessary waste. You can find out more at http://www.goodwood. co.uk/goodwood-estate/our-environment/ sustainability.aspx or alternatively send your feedback to sustainableevents@goodwood.com

FUND RAISING Charity collections and promotions at the event may only be carried out with the express permission of your Account Manager. Those authorised may only carry out their fund raising, including all cash collections, within the perimeter of their stand. Please note the guidelines on collecting and handling cash charitable donations issued by the Charities Commission http://www.charity-commission.gov.uk/

www.goodwood.com


Please also refer to:

Hillclimb CONTENT

The Festival of Speed has a range of dedicated corporate hospitality facilities where you can entertain your guests at a special Sponsors’ rate either in a dedicated pavilion or a shared area. Please contact your Account Manager with your requirements and for availability. To note, these areas are extremely popular so please book early to avoid disappointment.

It is possible to book private tours of Goodwood House with a guide for parties of up to 20 guests at a time. You will learn about the fascinating history of the family and study the renowned art collection up close. Availability may be limited, so please contact your Account Manager for further information and costs. We have access to German, French, Spanish, Japanese and Italian speaking guides.

LOST PROPERTY Any lost property should be taken to the Site Operations Office at Gate 1.

MARKETING We are keen for our Goodwood Partners to make the most of their year-round Sponsorship and your Account Manager can help you activate this to its full potential with various joint marketing initiatives. As soon as you have your marketing plan in place we recommend you discuss this with your Account Manager as they act as your Ambassador at Goodwood and can help promote your presence pre-event through e-newsetters, social media, the Goodwood website, Goodwood Radio, The Goodwood Magazine, The Telegraph (our media Partner) and other less obvious initiatives such as our new motorsport network fortyonesix.com

TICKETING

HOUSE TOURS

If you have a lost child on your stand, please contact Goodwood Control on 01243 755110 immediately. Ensure two members of staff remain with the child at all times until two members of Goodwood security/Police Officers attend to take the child to a place of safety. If you have parents attend your stand having lost a child, contact Goodwood Control who will ask them a series of questions regarding the child. Security or Police will then attend your stand.

GENERAL INFORMATION

Hospitality – Corporate

p32 p10 p36

HEALTH & SAFETY

The Motorsport Competitions department schedule all car-related content at the Festival of Speed. Please provide a list of historic racing cars, rally cars, Supercars and FoS-TECH relevant content for consideration to your Account Manager by Thursday 28 February. While it may not be possible to satisfy all your requests, the Motorsport Competitions team will do their best to ensure that manufacturers’ wishes are borne in mind when finalising the entry list.

Crèche  Children  Children’s Wristbands

ESSENTIAL INFORMATION

Goodwood Radio 87.7fm is live from 0700hrs on Thursday 11 July until 2100hrs on Sunday 14 July keeping you updated on the event activities as well as any traffic issues. It is preset on the earpiece radios that come free of charge with the event programme and can also be picked up 30 miles away from the event (dependent on direction of travel).

KEY DATES & SITE PLAN

LOST CHILDREN

CONTENTS &

GOODWOOD RADIO

INTRODUCTION

GENERAL INFORMATION

With regard to on-site branding and logo positioning, your contract will confirm your advertising assets.

www.goodwood.com

FORMS

Please make sure your Account Manager is aware of any press moments you may be planning at your stand so that we can fully support these as much as possible. We can also then check the event timetable to highlight whether anything might conflict with or disrupt your moment. 33


CONTENTS &

INTRODUCTION

KEY DATES & SITE PLAN

GENERAL INFORMATION

OFFICIAL FESTIVAL OF SPEED CHARITY

PRODUCT SALE LICENCE

ESSENTIAL INFORMATION

Each year, the Festival of Speed raises money for a chosen charity to be the nominated beneficiary at the event. With the generous support of Goodwood Partners, competitors and visitors, a substantial sum of money is raised every year to support a variety of worthwhile causes.

HEALTH & SAFETY

The official Festival of Speed charity for 2013 is the Kent Surrey Sussex Air Ambulance. Their aim is to relieve sick and injured people in South East England and surrounding areas, by providing a Helicopter Emergency Medical Service (HEMS) and Air Ambulance Service for the benefit of the community. The service in Kent, Surrey and Sussex costs around £5 million annually to stay airborne. Receiving no statutory funding the charity relies almost entirely upon the generosity of the public to support the two helicopters, based at Marden and Redhill.

GENERAL INFORMATION

Should Goodwood Partners wish to make a corporate donation these are extremely welcome; a suggested sum is £2,000 and cheques should be made payable to Goodwood Road Racing Company Ltd in order for us to collate all monies and send them to the charity in one go. Please send cheques to: Sandra May Finance Department Hangar 8, Goodwood Motor Circuit Goodwood Estate Chichester West Sussex PO18 0PH

PROGRAMME Separate programmes will be produced for both the Festival of Speed and the Moving Motor Show and these will be available on event. There is the opportunity to advertise in the dedicated Festival of Speed programme and Northstar, our programme publisher, will contact you directly regarding content and advertisements for the publication in accordance with your contracted rights. If you are not contracted any space in the official programme or you wish to purchase additional space, there may be an opportunity, subject to availability. Please contact Helen Craig at Northstar Publishing on 0207 833 7410 for further details. If you wish to order programmes, these will be charged at £12 each. If it is a large order then please place it by Friday 14 June to ensure the print run can be incorporated into your requirements. Please contact your Account Manager.

TRANSPORT Buses

PRESS CENTRE

TICKETING

If you sell products under licence, please ensure that copies of relevant licences or other authority are available on your stand, as Trading Standards officers will be on-site over the weekend.

With over 700 members of the media attending the event, the Press Centre presents a fantastic opportunity to highlight your involvement with Goodwood and the Festival of Speed. If you would like to provide Goodwood with Press Packs, please send these through to the address below by Friday 27 June:

Stagecoach operates a shuttle service from Chichester train station directly to Gate 1 of the event. Buses go every 30 minutes but please check the official timetable available closer to the event by calling Chichester Bus Station on 08457 484950 or by visiting their website www.stagecoach.com/south Travel tickets can be purchased onboard. For train times please call National Rail directly on 08457 484950.

FORMS

Goodwood House Chichester West Sussex PO18 0PX 34

www.goodwood.com


CONTENTS &

INTRODUCTION

GENERAL INFORMATION

KEY DATES & SITE PLAN

Chauffeur Service Should you wish to hire a 24 hour executive chauffeur service for the event, we can recommend MBZ 2000 Ltd. For all booking enquiries, please call 0800 3897792 or email info@mbz2000.co.uk

ESSENTIAL INFORMATION

Taxi Companies Central Cars 

01243 780780

Chichester Cab Company 

01234 785765

City Taxis 

01243 533335

Dunnaways Car Hire 

01243 782403

Starline Minicabs 

01243 531666 HEALTH & SAFETY

Private Aviation

GENERAL INFORMATION

Fixed wing and rotary aircraft may fly into Goodwood Aerodrome with prior permission only. If you are flying in by light aircraft or helicopter, please call Goodwood Aerodrome on 01243 755087 to book a landing slot. Limited slots are available, so please book in advance to avoid disappointment. Avgas and Avtur are available on request. Our preferred helicopter supplier is Elite Helicopters, who have first refusal on all landing slots. They can arrange bespoke transport from a pre-agreed location for your guests. They also run a shuttle service (flight time approx. 10-15 minutes) from Eashing Farm near Godalming, which is easily accessed from the A3. Please contact Elite Helicopters directly on 01243 530165 or email ops@elitehelicopters.co.uk

TICKETING

WATER Water is available on-site in limited supply and dependent upon your request. If you require water, please fill this in on Form 1.1 on p41.

FORMS

www.goodwood.com

35


TICKETING

CONTENTS & KEY DATES & SITE PLAN

INTRODUCTION

TICKETING

Build-up/Breakdown To access the Festival of Speed site during the build-up and breakdown, everyone is required to wear a build-up/breakdown wristband. New to 2013, no build-up and breakdown passes or wristbands will be sent out pre-event.

ESSENTIAL INFORMATION

All Goodwood Partners and their contractors must check in at our office located in the Chicane Paddock at the Goodwood Motor Circuit, see map on p16. All build-up/breakdown passes will be issued from the check-in office, which will be open between 0700hrs and 1900hrs every day from Monday 10 June. Anyone turning up at Site Operations at Gate 1 without a pass will be redirected to the Motor Circuit. Please see Site Access on p16 for further information in regards to vehicles allowed on-site.

Children’s wristbands

HEALTH & SAFETY

Entry to the Festival of Speed is free for children of 12 and under and we recommend that they wear a Junior Wristband on which the parent/guardian can write their contact details. These can be ordered free of charge either via the Ticket Office on 01243 755055 and online or through your Account Manager. Please see image below.

GENERAL INFORMATION

exhibitor wristbands & passes Upon payment of your final balance, you will be sent your allocation of admission wristbands and car parking passes. Each member of staff working at the event will be required to wear a wristband to access the event. This must be worn at all times and is equivalent to a general admission ticket and does not allow the wearer into any of the VIP areas.

PACKAGE

EXHIBITOR WRISTBAND QUANTITY

CAR PARK PASSES

Premier Option 1

7

3

Premier Option 2

10

4

Premier Option 3

14

6

FORMS

TICKETING

The quantity of wristbands and parking passes that will be sent to you is determined by the package that you have purchased for the event., please see below:

36

www.goodwood.com


5

2

100 sq/m

7

3

150 sq/m

12

4

200 sq/m

14

5

1x5x5

5

2

2x5x5

7

3

3x5x5

8

3

1x3x4.5

4

2

2x3x4.5

6

3

3x3x4.5

8

3

HEALTH & SAFETY

50 + 75 sq/m

ESSENTIAL INFORMATION

2

KEY DATES & SITE PLAN

4

CONTENTS &

25 sq/m

INTRODUCTION

TICKETING

general admission tickets GENERAL INFORMATION

All Exhibitors are entitled to purchase additional General Admission Tickets (shown on p38) at a 7.5% discount from the marked price. These tickets give you access to all outdoor areas to include the paddocks. To initiate your discount please contact your Account Manager prior to purchasing tickets from the ticket office.

Hospitality If you have purchased additional hospitality then those tickets will allow you and your guests access both into the event as well as your hospitality venue.

Young Person’s ticket TICKETING

Young people aged between 13 and 21 are entitled to a Young Person’s Ticket at 50% off the adult price. These can be purchased directly from the Ticket Office on 01243 755055 and online at www.goodwood.com. Please see images on p39.

FORMS

www.goodwood.com

37


THURSDAY 2013

CONTENTS &

FRIDAY 2013

ESSENTIAL INFORMATION

KEY DATES & SITE PLAN

INTRODUCTION

TICKETING

THURSDAY 2013 ADMISSION TICKET G AT E S O P E N 7 . 0 0 A M S T R I C T LY N O T F O R R E S A L E A N D N O R E F U N D S G I V E N YO U M U S T K E E P T H I S T I C K E T W I T H YO U AT A L L T I M E S TO GAIN ACCESS AND TO EXIT FOR CONDITIONS OF ADMISSION SEE REVERSE

FRIDAY 2013 ADMISSION TICKET G AT E S O P E N 7 . 0 0 A M

FORMS

38

SATURDAY 2013

SATURDAY 2013

SUNDAY 2013

TICKETING

GENERAL INFORMATION

HEALTH & SAFETY

S T R I C T LY N O T F O R R E S A L E A N D N O R E F U N D S G I V E N YO U M U S T K E E P T H I S T I C K E T W I T H YO U AT A L L T I M E S TO GAIN ACCESS AND TO EXIT FOR CONDITIONS OF ADMISSION SEE REVERSE

SUNDAY 2013

ADMISSION TICKET G AT E S O P E N 7 . 0 0 A M S T R I C T LY N O T F O R R E S A L E A N D N O R E F U N D S G I V E N YO U M U S T K E E P T H I S T I C K E T W I T H YO U AT A L L T I M E S TO GAIN ACCESS AND TO EXIT FOR CONDITIONS OF ADMISSION SEE REVERSE

ADMISSION TICKET G AT E S O P E N 7 . 0 0 A M S T R I C T LY N O T F O R R E S A L E A N D N O R E F U N D S G I V E N YO U M U S T K E E P T H I S T I C K E T W I T H YO U AT A L L T I M E S TO GAIN ACCESS AND TO EXIT FOR CONDITIONS OF ADMISSION SEE REVERSE

www.goodwood.com


CONTENTS &

KEY DATES & SITE PLAN

ESSENTIAL INFORMATION

HEALTH & SAFETY

GENERAL INFORMATION

TICKETING

FORMS

39

www.goodwood.com

INTRODUCTION

TICKETING


FORMS

CONTENTS & KEY DATES & SITE PLAN

INTRODUCTION

FORMS

Confirmation of Receipt and Compliance Please print, sign and return by Sunday 31 March.

ESSENTIAL INFORMATION

Clause 8.1 (t) of the terms of the Exhibitor’s Contract for Space between Goodwood and the Exhibitor states that: “the Exhibitor shall… comply with all applicable media and domestic laws and regulations as well as in accordance with such Additional Regulations of the Event as shall be notified in writing by the Company to the Exhibitor”. Clause 14 refers to a manual which contains specifications and Additional Regulations with regard to the Exhibition. Each Exhibitor is therefore requested to sign the acknowledgement below. 1) I have received and read the instructions, specifications and requirements of GRRC relating to Event Activation and Build at the Festival of Speed and Moving Motor Show 2013 (as applicable). HEALTH & SAFETY

2) The Exhibitor acknowledges responsibility for the erection, dismantling and removal of any structures or facilities to be placed on or at the event site in accordance with these Additional Regulations, specifications and requirements. 3) The Exhibitor acknowledges that its exercise of the right to exhibit at the event(s) is subject to these Additional Regulations, specifications and requirements. 4) The Exhibitor will fully comply with the Additional Regulations, specifications and requirements.

GENERAL INFORMATION

5) I am authorised by the Exhibitor to sign this acknowledgement.

Sign: Print: On behalf of (Sponsor):

FORMS

TICKETING

Date:

40

www.goodwood.com


CONTENTS &

INTRODUCTION

FORMS

KEY DATES & SITE PLAN

Form 1.1 Goodwood partner Additional Requirements Please return by Friday 19 April. Goodwood Partner: Contact:

ESSENTIAL INFORMATION

Please indicate your requirements below and send this form to your Account Manager by Friday 19 April. They will then put you in touch with our preferred supplier, where appropriate, to discuss your requirements directly. Please speak to your Account Manager should you have any queries. Main Stand and General Item

Y/N Cost

Quantity

(where relevant)

Electrical distribution

On request

Floral

On request

Furniture

On request

Generator

On request

Generator refuelling Heras fencing

Dependent on volume used on event £20 per panel

Live feed

On request

Non-Electric Camping Pass (limited availability) PDQ machine

£100 each

Plant hire

On request

Plasma screen Samsonite Chair Security Stand cleaning Stand catering Trestle Table - 6ft Water Wifi / Telecoms

On request £8 each On request On request On request £8 each On request On request

GENERAL INFORMATION

On request HEALTH & SAFETY

Car valeting

Notes

On request

TICKETING

FORMS

www.goodwood.com

41

Festival of Speed Manual 2013 for Exhibitors  

Festival of Speed Manual 2013 for Exhibitors

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