Job Title: Real Estate Salesperson Executive Assistant
Location: Needham, MA
Position Type: 20-30 hrs/week
The Bauman Group is a leading residential real estate sales team within Gibson Sotheby’s International Realty brokerage. We are seeking a highly motivated and organized individual who provides exceptional service to help achieve outstanding results for our clients. As an executive real estate assistant, you will play a crucial role in supporting our Principal, Annie Bauman, by managing all aspects of real estate transactions. Your role will be integral to maintaining our reputation as a leader in the Metrowest real estate market. We operate at the highest levels of expertise, professionalism and ethics.
Responsibilities:
Assist and support all buyers, sellers and rental clients with necessary documents for their purchase/sale.
Expert proficiency with Skyslope, Gibson Sotheby’s transaction platform. Training will be provided by a Gibson Sotheby’s specialist.
Maintain meticulous electronic and paper client files.
Hunt down necessary documents required during a transaction such as permits, Title 5 certifications, plot plans etc.
Maintain and update the Team Comparative Market Analysis presentation (CMA).
Update, maintain and populate Levitate, which is the Team CRM tool. (Training will be provided by in-house Levitate staff).
Upload new listings to the Multiple Listing Service (MLS). Expert proficiency in MLS required. (Training will be offered by in-house person from MLS).
Upload all new buyers into Real Scout & MLS
Manage all marketing and presentation materials.
Proficient with common Microsoft and Google applications (Word, PowerPoint, Excel, Docs, Slides, Sheets).
Attend weekly one hour team meeting at 12 pm Mondays (Zoom or in-person in Needham, MA)
Required Skills and Qualifications:
Exceptional organizational and time management skills.
Maniacally focused on driving deals to closure
Excellent written and verbal communication skills, with proficiency in writing.
Keen attention to detail.
Ability to thrive in a fast-paced environment.
Ability to be available early evenings and weekends when real estate transactions often take place
Preferred Qualifications:
Real Estate license
Familiarity with the real estate market in Dover, Sherborn, Needham, Wellesley, Weston, Westwood and Medfield.
How to Apply: Interested candidates should submit a resume and a cover letter outlining their qualifications and why they are a good fit for this role. Applications should be sent to annie.bauman@gibsonsir.com with the subject line "Real Estate Assistant Application."