File Based Processing: High-Integrity document Processing

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File Based Processing®

High-integrity document processing for select FPi Folder Inserters

Introduction

High-Integrity Document Processing

File Based Processing® (FBP) is a high-integrity document processing solution for Folder Inserters. FBP does not assume every mail piece is correct until it is assembled, processed and proven so.

The need for this type of high-integrity processing is required in many markets including but not limited to Financial, Banking, Credit, Medical, Insurance, Legal, Payroll, Government, High-Value Invoice/Statements environments and many more.

With FBP, a “Reference File” known as the Mail Run Data File (MRDF) is created in pre-process as the documents are electronically sorted, grouped and if required, postal sorted. Document integrity barcodes are added to the documents at the same time. This process is completed using FP’s FlexStream document management solution or other compatible applications.

System Goal

Organizations that are accountable for every mail piece processed and require confirmation that the mail run was 100% processed correctly, drive the need for File Based Processing®.

The Process

The MRDF created by the software is sent to the PC that is connected to the inserter. The MRDF contains each document record in a given job, including how each document is to be managed through the entire folding and inserting process from page counts to selective operations, and documents already printed that do not need to be mailed. As the Inserter reads a barcode on each sheet, it matches that barcode data to the record in the MRDF verifying every sheet and insert that is part of that envelope set.

FBP displays the status of the entire mailing including:

• Pieces that have not been processed

• Pieces that are currently being processed

• Pieces that are complete with a time/date stamp

• Pieces that were manually processed

• Pieces that need to be reprinted

FBP provides a complete audit trail and reporting for each mailing, including historical data for future reference.

File Based Processing® High-integrity document processing for select FPi Folder Inserters

For clients who process sensitive documents that must adhere to secure, compliant practices, FBP provides the integrity and proof that every client’s mail piece was assembled correctly and that the job is 100% complete.

Create Job File & Print Mail Run

External Software prints the documents and creates the job reference file

Folder Inserter Equipped with File Based Processing®

Constantly monitors the assembly process by referencing the job file and verifying that each envelope has the correct pieces

Specifications and Requirements

Full Service Solution

File-Based Processing is a complete solution which includes all necessary software and hardware for highintegrity document processing.

Compatible Folder Inserters:

• FPi 5130

• FPi 6130

• FPi 7140

• FPi 8140

PC Requirements

Operating System: Windows 10; Windows 10 Professional; Windows 11 Professional

User account requires administrator rights

Private & Secure Mail

File Based Processing® records the assembly process for status updates, reporting and accountability

FlexStream Software A Complete Solution for Document Management

FlexStream is unmatched in ability to perform File-Based Processing applications. There is no need for specialized personnel to operate the software, it is intuitive with a simple user interface.

FlexStream includes functionality to manage your documents, enhance them with decorative graphics and personalized text, and provide the logic to define which documents go together in the same envelope.

• Add variable and static marketing text, graphics, logos, QR codes, and intelligent barcodes

• Verify addresses through NCOA

• Gain access to postage discounts

Turn static files into dynamic content formats.

Create a flipbook
Issuu converts static files into: digital portfolios, online yearbooks, online catalogs, digital photo albums and more. Sign up and create your flipbook.