Sanbra Fyffe & Flair Safety Statement

Introduction

This document sets out Flair Showers & Sanbra Fyffe Ltd safety statement for all employees, contractors and visitors. It has been prepared by AK Safety Management Ltd in accordance with the Safety, Health and Welfare at Work Act 2005, Safety, Health & Welfare at Work (General Application) Regulations 2007 and other relevant legislation.

Safe working is an integral part of how Flair Showers & Sanbra Fyffe organises and undertakes business activities and operations. The safety statement is based on the principle that health and safety can be managed and that accidents are foreseeable and can be prevented. Accordingly, the overall company objective is zero injuries.

Disclaimer

This Safety Statement has been compiled by AK Safety Management Ltd to the best of our ability using the information provided by Sanbra Fyffe Ltd. Should we have missed any items or misunderstood any of the matters covered we rely on Flair Showers & Sanbra Fyffe to bring these to our attention for rectification.

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023

General Health & Safety Policy Statement

Safety is in the interest of everyone – Managing Director, Department Managers, staff and contractors, and it is important that every one of us remains aware at all times with respect to the 2005 Safety, Health and Welfare at Work Act and the provisions of General Application Regulations 2007 and Environmental issues relative to our Company`s operations. It is the Company`s intention that its work will be carried out in accordance with the relevant statutory provisions and all reasonably practicable measures taken to avoid risk to its employees, contractors, the public and others who may be affected.

This safety statement has been developed with the objective of minimising hazards and preventing accidents. Flair Showers & Sanbra Fyffe requires all staff and other parties working under its control to read and act upon the procedures within.

There is a clear, legal duty of each and every employee, while at work to:

a. Take reasonable care for the Health & Safety of him/herself and all other persons who may be affected by his/her acts or omissions at work.

b. Co-operate with the Company in any way possible.

c. Enable the Company to perform and comply with any duty or requirement under regulations affecting Safety, Health and Welfare at work.

This will include the use of necessary personal protective equipment, the use of materials and equipment in a safe manner, and the prompt reporting of any defects or safety hazards.

To achieve a safe working environment, forward planning is essential to aid individuals and ensure operations are carried out safely. Liaison will take place at the earliest moment to highlight dangerous operations and identify particular risks. The process will include risk assessments, outline method statements and programming issues to identify risks that can be designed out. Every attempt will be taken to eliminate risks, where this cannot be done, safer working methods will be implemented to safe guard all personnel.

Monitoring and reporting will be undertaken regularly to identify alternative working methods, ensure legislation and regulations are being implemented and identify training needs.

Mr. Martin Murphy is the Managing Director responsible for the implementation of this policy, together with each Director and Manager within their own area of responsibility. Remember, breach of health and safety provision may result in criminal prosecution, fines and even imprisonment, and more importantly, can lead to an accident and/or injury.

Murphy

Environmental Policy Statement

Sanbra Fyffe Ltd & Flair Showers recognise that protecting and maintaining the quality of the environment is an integral part of the company's operations. It also acknowledges its duty to ensure that raw materials, products, and wastes are handled, transported, used, and disposed of safely and without unacceptable risk to the environment. It is therefore the responsibility of all employees and the company itself to ensure that this is adhered to and specifically it shall;

 Comply with all legal requirements and voluntary commitments established to protect the environment.

 Maintain proper records and documentation concerning activities relating to environmental matters.

 Respond positively to any expression of public concern or inquiry and investigate fully any substantive complaint.

 Use our Research and Development facilities to further improve its processes and operations.

 Provide appropriate training to those responsible for implementing environmental control measures and for those whose particular areas have the potential to cause environmental damage.

 Furthermore, Sanbra Fyffe & Flair Showers are committed to continual improvement in the environmental performance of the company and shall to the best of its ability;

 Promote pollution prevention and take steps to conserve resources through energy conservation and recycling.

 Implement, maintain, and continuously improve an effective environmental management system.

 Regularly communicate our environmental performance with all employees and neighbours.”

Signed:

Date:

_________________ _________________

Martin Murphy

ORGANISATION AND RESPONSIBILITIES

1.1 Managing Director (Martin Murphy)

Managing Director is responsible for:

- Making sure that the Safety Statement exists and current;

- Taking a direct interest in the Safety Statement and implementing the policies and procedures written in it.

- Allocating resources within the constraints of the company's budget to implement safety policies within the Safety Statement.

- Ensuring that the Safety Statement is continually monitored and revised when necessary to comply with all relevant legislation and best safety practices.

- Periodically reviewing responsibilities of all staff reporting into them to ensure implementation of policies and procedures outlined in the Safety Statement.

- Ensuring that all staff under their control is held accountable for their performance in relation to Occupational Safety and Health.

- Ensuring resources are available to provide training, as required, for management, supervisors and employees.

- Ensuring regular and effective communication between employees and Sanbra Fyffe management regarding health and safety issues.

- Ensuring, where necessary, following accidents or dangerous occurrences involving Sanbra Fyffe employees while at work, that statutory notifications are properly completed and submitted to the Health and Safety Authority.

- Conducting periodic workplace inspections involving Sanbra Fyffe o& Flair Showers operations and work processes.

1.2 Managers

Managers are responsible for ensuring that employees under their control are aware of and comply with the Safety Statement by:

- Being familiar with the Safety Statement and any subsequent revisions.

- Ensuring that all relevant information included in the Safety Statement, is communicated to all employees.

- Identifying safety training needs and ensuring that appropriate training is carried out.

- Ensuring that all employees are capable and willing to carry out work in a safe manner in accordance with statutory obligations.

- Ensuring that necessary inspections and maintenance is carried out.

1.3 Employees

In accordance with the requirements of Section 13 of the Safety, Health & Welfare at Work Act, 2005 Employees have the following responsibilities:

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment -January 2023

- All employees are required to co-operate fully with all provisions taken by the company for ensuring the safety, health and welfare of other employees, contractors and visitors.

- All employees are required to adhere to all safe systems of work, wear any personal protective equipment and use any safety equipment provided. Employees are also responsible for reporting damage to equipment and the need for repair/replacement of items of personal protective equipment to their immediate superior.

- All employees are required to discharge their work in a safe manner so as to avoid injury to themselves/other staff and avoid damage to equipment and property.

- Any member of staff who does not adhere to Company safety rules will be subject to appropriate disciplinary action.

- Not to be under the influence of an intoxicant.

- To comply with statutory provisions and take reasonable care to protect their own health and safety and that of others who may be affected by their acts or omissions.

- To attend training and undergo such assessment as may reasonably be required.

- Co-operate with employer or other persons to enable the employer or other person to comply with statutory requirements.

- Not to engage in improper conduct or behaviour that is likely to endanger their own or others’ health and safety.

- To make correct use - having regard to training and instructions - of tools, equipment or substances, including protective clothing, supplied to protect health and safety.

- Report, as soon as possible, defects in systems of work, tools & equipment, substances, or work being carried on which might endanger health and safety.

2.0 TRAINING

2.1 Training for Safety

Flair Showers & Sanbra Fyffe will provide such training as required by Section 10 of the 2005 Act to safeguard the safety, health and welfare of employees.

Employees will be given the following safety training:

 All employees will receive induction training to ensure that they fully understand the hazards to which they may be exposed within their specific area, and the safety precautions and emergency procedures required.

 All employees who are required to lift materials will be given training in Safe Manual Handling techniques.

 All employees will be given Fire Safety Awareness Training, including use of fire extinguishers.

 Relevant employees will be given First Aid training.

 Relevant employees will be given Working at Heights training;

 Those members of staff who are required to use computer workstations for more than one consecutive hours per day will receive training in correct workstation set up – DSE assessments.

 Other training will be provided, as required.

2.2 Specific Job Training

 Specific job training will be given to all employees by the relevant supervisor or manager.

 Particular attention will be given to: Young/inexperienced workers; Persons appointed to a new position within the company; Persons returning to work after accidents or long periods of absence.

2.3 Records of Training

Training Records will be maintained by the management and will contain the following information:

Date of instruction or exercise; Duration;

Name of instructor;

Name of person receiving instruction; Nature and content of instruction.

3.0 CONSULTATION

3.1

Introduction

Department Manager will be responsible for co-ordinating consultation arrangements with employees. It is the policy of Flair Showers & Sanbra Fyffe that all employees shall have the opportunity to bring all matters related to health and safety to the attention of management and consult as regards safety controls and precautions.

3.2 Safety Representation

Employees are entitled to make representations to the employer regarding matters related to safety and health. Employees can make representations to management at any time.

Safety Representatives:

Flair: William Lawrence Vanessa Mustafov

Sanbra Fyffe: Glen Kearney

3.3 Violence and Aggression

Flair Showers & Sanbra Fyffe Management will take all necessary measures to protect employees from acts of violence, or aggression during the course of work and will act on any complaints made by employees or other persons. The Management will investigate any reports made.

3.4 Stress

Stress is the negative reaction people have to aspects of their environment as they perceive it. Work-related stress is stress caused or made worse by work.

Flair Showers & Sanbra Fyffe management will take all necessary steps to ensure so far as reasonably practicable that employees are not exposed to excessive stress levels. Employees must approach their supervisor if suffering from excessive stress levels. Measures will be taken internally to relieve their workload and to identify the origin of the stress.

The following steps will be undertaken by the management in order to prevent stress at source:

- All staff should be comfortable with the amount of work they have to do and the hours they are expected to work.

- Staff should be involved in deciding what work they do and how they do it.

- All staff should be offered adequate managerial support.

- All staff should be clear what is expected from them. If in doubt- ask!

- All staff should be communicated and consulted before any changes take place.

3.5 Harassment and Bullying

All workers at Sanbra Fyffe & Flair Showers are entitled to be treated with respect while at work and workplace bullying will NOT be tolerated.

“Workplace bullying is repeated inappropriate behaviour, direct or indirect, whether verbal, physical or otherwise, conducted by one or more persons against another or others, at the place of work and / or in the course of employment,

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023 10

which could reasonably be regarded as undermining the individuals right to dignity at work. An isolated incident of the behaviour described in this definition may be an affront to the dignity at work but as a once off incident is not considered bullying”

The following is a non-exhaustive list of behaviours that are considered to be acts of bullying or harassment:

Physical

 Unwanted physical contact

 Deliberate pushing or jostling

 Assault

 Sabotaging or damaging personal property

Non-physical

 Verbal abuse

 Continued or deliberated staring

 Aggressive facial expressions

 Exclusion from social outings

 Unfair selection for difficult and unpleasant tasks

 Offensive nicknames

 Implied threats

 The use of songs & laughter as form of ridicule

 Proposal for sexual favours

 Stalking

 Persistent or unwarranted criticism

It is acknowledged that this is a serious matter and will be treated as such.

3.6 Drinking, Drugs and Work

Alcohol consumption and use of drugs (non-prescribed) is forbidden at any time during working hours. It is also essential that no member of staff arrives to work in an unsuitable condition due to above items. Smoking of illegal substances shall be included in this category.

A full investigation leading to dismissal will be conducted for any offences.

3.7 Racism and Equality

All employees of Sanbra Fyffe & Flair Showers will be treated with the respect and dignity that they deserve and it is company policy not to discriminate any individual due to:

(a) Gender;

(b) Marital status;

(c) Family status;

(d) Age;

(e) Disability;

(f) Race;

(g) Sexual orientation;

(h) Religious belief;

(i) Membership of the traveling community, etc.

All practical measures up to and including dismissal will be implemented should any employee be found guilty of any breaches of this policy.

3.8 Welfare Arrangements

Welfare facilities required by legislation have been provided on the company premises in accordance with the Safety, Health and Welfare at Work (General Application) Regulations, 2007:

- Male and female bathrooms;

- Changing rooms and shower facilities;

- Staff kitchen.

3.9 Pregnant Employees

Flair Showers & Sanbra Fyffe will take all necessary steps to comply with the Safety, Health and Welfare at Work (General Application) Regulations 2007, Part 6, Chapter 2, Protection of Pregnant, Post-Natal and Breastfeeding Employees.

All female staff will be advised on recruitment that they are required to inform their manager, in writing, should they become pregnant or a new mother (that is a woman that has given birth in the last 6 months and who is breast feeding.)

On receipt of formal notification of pregnancy, recent birth or breast-feeding, the manager shall review the risk assessments relevant to the persons work.

For any risks to which the pregnant or new mother is potentially exposed to, and which represent an additional risk because of the pregnancy, recent birth or breastfeeding, efforts will be made to reduce the risks. Particular note will be made of any representations made by the woman’s medical advisers.

If risks cannot be reduced the following actions will be taken:

 Employees will be re-assigned to other work for which the risks are not as significant;

 If the above is not possible, she shall be placed on Health & Safety leave until she ceases to be a new mother (up to 26 weeks after giving birth) or pregnant worker, or alternative work can be found;

 When Health & Safety leave is being granted, the manager will issue the required certificate.

3.10 Smoking Policy

Smoking is strictly prohibited in all enclosed areas of Flair Showers & Sanbra Fyffe premises

It is the legal duty of the company Management to create a smoke-free working environment and anybody found in breach of this company policy will be brought to the disciplinary action.

4.0 ACCIDENT INVESTIGATION AND REPORTING

4.1 Introduction

It is important that all accidents and incidents with potential for injury are reported to management and, where necessary, action is taken to prevent recurrence. This includes any near misses.

Accident Prevention

In order to prevent accidents, it is the policy of the company to conduct its activities in accordance with the nine General Principles of Prevention set out in the Third Schedule of 2005 Safety, Health and Welfare at Work Act (Appendix 2):

 Avoidance of risks.

 Evaluation of unavoidable risks.

 Combating of risks at source.

 Adaptation of the work to the individual.

 Adaptation of the place of work to technical progress.

 Replacement of dangerous articles by non-dangerous.

 Development of an adequate prevention policy.

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023

 Collective protective measures priority over individual protective measures.

 Appropriate training and instruction to employees.

4.2 The Accident Report Form

The member of Staff responsible for the area in which the accident occurred as soon as possible following the event must complete an Accident Report Form. All accidents and near misses will be fully investigated to establish a root cause and to introduce future accident prevention measures. The report is to be emailed to senior management to be reviewed. Final reports are to be placed in a designated Accident Report file.

A copy of the Accident Report form is included in Appendix 1.

4.3 Accident Reporting Procedure

On discovery of an accident determine its status:

Minor incident

 Determine if there has been an injury.

 If injured person is walking, bring the injured person to 1st Aid (located in the reception area or Warehouse Manager’s office).

 Record the incident.

Medium incident

 Determine if there has been an injury.

 If injured person is walking, take to 1st Aid.

 If injured person is not walking, summon 1st Aid.

 Record and investigate the incident.

Major incident

 Call Emergency Services by dialing 112 or 999.

 Evacuate the premises if necessary.

 Secure the incident scene if safe to do so.

 Notify the Managing Director.

 Record and investigate the incident where practicable.

It is important that all accidents, incidents and near misses are reported to the Managing Director at once following the occurrence.

Here at Flair Showers & Sanbra Fyffe there is a no blame culture and the reporting of all incidents is encouraged.

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment

4.4 Accidents Reportable to the Health & Safety Authority (HSA)

Notification of Accidents and Dangerous Occurrences to the Health & Safety Authority:

1. Where any accident occurs at a place of work as a result of which any person carrying out work at that place of work dies or is prevented from performing his normal work for more than three consecutive days, excluding the day of the accident but including any days which would not have been working days, or

2. In the case of any person who is not at work but who as a result of an accident related to a place of work or a work activity dies within a year from the date of the accident in question or suffers any injury or condition as a result of an accident which results in the person requiring treatment from a registered medical practitioner or treatment as an in-patient or an out-patient.

3. Where there is a dangerous occurrence the responsible person shall:

- In the case of a death supply the HSA by the quickest means practicable with the name of the deceased, brief particulars and the location of the accident and - As soon as practicably possible send a written report in the approved form (IR 1 for accidents and IR 3 for dangerous occurrences) to the HSA or submit online at http://www.hsa.ie. These forms can be downloaded from http://www.hsa.ie

5.0 VISITORS AND CONTRACTORS

5.1 Visitors

Flair Showers & Sanbra Fyffe has a responsibility to ensure, as far as is reasonably practicable, the safety of visitors. To that end the following policies will apply:

 Visitors will be required to comply with all health & safety arrangements of the Company.

 In the event of emergency or test evacuation of the building, all visitors are required to participate and be guided from the premises by the allocated member of staff to the Fire Assembly Point.

 In the event of the visitor being involved in an accident on the premises, the arrangements detailed in the Accidents Reporting and Investigation Section will be followed

5.2 Contractors

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023 15

In addition to the policy governing visitors to Flair Showers & Sanbra Fyffe the following will apply to all contractors:

Flair Showers & Sanbra Fyffe shall seek to employ only competent contractors to carry out work on our behalf. To achieve this, we shall only let contracts to those who have demonstrated an understanding of health & safety and an ability to manage their work safely.

A member of Staff authorised to let contracts for work shall ensure that the contract includes a clear specification of the works to be carried out, and any rules which are applicable to the premises and the work which is required for the maintenance of safety practices.

For each contract, there shall be an identified manager/supervisor responsible for liaising with the contractor with the following duties:

 To brief the contractor on any aspects of our activities which could present a risk to contracted staff.

 Ensure arrangements are in place to monitor the contractor for safe working.

 Ensure the contractor has left the work area safe on completion of work.

 Ensure each contractor has submitted a copy of their safety statement, insurance details, task specific method statement and risk assessment.

5.2.1 Duties of Contractors

All contractors doing work for Sanbra Fyffe & Flair Showers will comply with the following duties:

 Accept and adhere to established safety rules.

 Co-operate with the management to ensure safety is maintained and relevant statutory provisions are met.

 Provide Flair Showers / Sanbra Fyffe management with information regarding any injury, condition or dangerous accidents, which the contractor is required to report to the Authority.

 Complete all required inspections on their own equipment.

 Maintain the work area in good order and in a satisfactory state of cleanliness.

 Provide training and education as necessary to ensure that employees under their control are competent to carry out work safely.

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023

 All work must be carried out in accordance with the relevant statutory provisions and taking into account the safety of others on the premises.

 Contractor's employees must comply with any safety instructions given by Sanbra Fyffe or Flair Showers representative.

5.2.2 Equipment Certification and Inspection

 All plant and equipment brought onto the premises by contractors should carry appropriate certification, where required.

 All plant and equipment should be inspected before use and all defects reported to management without delay.

6.0 PURCHASING POLICY

It is the policy of Flair Showers & Sanbra Fyffe to take the Safety & Health of employees, visitors and contractors into consideration when purchasing equipment, substances or services and to ensure that the required standards are met prior to such purchases being made.

Before placing an order, the purchaser should confirm that purchases comply with current legislation and carry a CE or UKCA mark where appropriate. This applies also to second hand equipment purchased and to any equipment imported from outside the EU.

Details should be sought regarding any hazards associated with equipment and their control. The purchaser should always be on the look out for a safer substitute and seek to eliminate hazards at source.

Safety Data Sheets (SDS) should be obtained for all substances required for the operations, maintenance or cleaning of plant and equipment.

A risk assessment must always be carried out on all new equipment before becoming operational.

No employee will be permitted to use new plant or equipment until he/she has received the appropriate training and understands the associated hazards and is deemed competent to carry out the work.

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023

7.0 GENERAL SAFETY PRECAUTIONS AND CONTROLS

7.1 Housekeeping

 A high standard of housekeeping must be maintained at all times in all areas throughout reception, offices, welfare facilities, warehouses, workshop, etc.

 All access/egress routes must be kept clear at all times.

 Materials should never be stored in positions, which would create hazards to staff or visitors.

 All spills should be cleaned up immediately.

 Leads / cables from portable tools or equipment should not be left trailing across walkways.

 Dirt and refuse should not be allowed to accumulate and should be disposed of safely and in accordance with waste disposal regulations, i.e. by a waste disposal contractor with a valid waste collection permit.

7.2 Personal Protective Equipment

Flair Showers & Sanbra Fyffe is committed to providing safe systems of work and where permanent or fixed controls cannot wholly eliminate hazards, or where such measures may be impractical due to the short nature of the work or some other reason, this shall extend to the provision of personal protective equipment (PPE).

Where PPE is issued following Risk Assessment, the employee will receive instruction on how to use the PPE and care for it.

All staff issued with PPE are reminded that they have a legal obligation to use it as instructed, to maintain it in a good state of repair, and to report any defects promptly.

7.3 Electricity

7.3.1 Electrical Equipment

 In the interest of safety all portable power equipment used shall operate on 110V, where possible.

 All electrical systems and equipment must be properly specified, designed and installed.

 All new equipment must be manufactured to an appropriate IS or EN standard where one is set and to carry the CE mark. All equipment must have a suitable means of isolation and be adequately earthed.

 All circuits must be properly designed and protected. Panels should be clearly labelled and designed to allow isolation of specific sections. All fixed wiring must be clearly and uniquely identifiable at each termination or end point. Systems will be protected against short circuits and overloads.

 Temporary wiring and the use of multi-block adapters should be minimized.

 Extension cables should never be run through doorways or under carpets.

 Cables which must be placed in wet conditions or where vehicles could pass over must be suitably protected.

 Work on high voltage equipment should be avoided, where possible work should be carried out on equipment that is dead and proved dead. Where work must be carried out on live equipment, suitable precautions must be taken including the use of insulated tools, clothing, mats, etc and completed by qualified electricians only.

 All electrical equipment, including portable electrical equipment and installations will be maintained and inspected as part of a planned maintenance programme and records kept.

 All employees are requested to visually inspect their work equipment prior to each day’s use and to report defects immediately.

 Only competent and appropriately trained personnel may carry out electrical work activities.

7.4 Manual Handling Reducing the Risk of Injury

Where it is not possible to avoid manual handling, appropriate steps need to be taken to minimise the risk. The following aspects of the risk will be considered:

The Task

Is it possible to?

 Improve workplace layout to improve efficiency?

 Reduce the amount of twisting and stooping?

 Avoid lifting from floor level or above shoulder height?

 Avoid and / or minimise repetitive handling?

 Cut carrying distance or provide mobile lifting equipment?

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023

The Load

Can the load be made?

 Lighter or less bulky?

 Easier to grasp?

 More stable?

 Less damaging to hold?

 Have you asked your suppliers to help?

The Working Environment

Is it possible to?

 Remove obstructions to free movement?

 Provide better footing?

 Avoid steps and steep ramps?

 Prevent extremes of hot and cold?

 Wear less restrictive clothing?

 Use suitable alternative personal protective equipment?

Manual Handling Training / Auditing

Training will be provided as needed and appropriate for all personnel for whom manual handling represents a significant part of their work. Assessments and ongoing reviews will be conducted for each area where manual handling represents a significant part of the work performed. All employees are encouraged to put their training to use and to be pro-active in organising their workstations to minimise manual handling requirements.

7.5 Noise

Flair Showers & Sanbra Fyffe will seek to protect staff from hearing damage caused by exposure to loud noise.

We will always seek ways to minimise noise, where possible by buying quieter equipment, relocating noisy equipment where possible or by insulating. Where the noise levels are still high, the following actions will be taken:

 Sources of noise will be identified;

 Hearing protection will be issued and must be worn;

 Regular hearing examinations will be conducted.

7.6 Chemicals & Hazardous Substances

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023

All efforts will be made to minimise the use of hazardous substances and to minimise employee exposure.

This SDS (Safety Data Sheet) file will be available to all employees and they will receive instruction in the interpretation of the data. Employees will be trained in the safe use, storage, labelling and disposal of hazardous substances that they are required to use.

Where a need for Personal Protective Equipment is identified this will be dealt with as per Personal Protective Equipment Section.

7.7 Hiring Equipment

When it is necessary to hire equipment, only reputable hire companies will be used. The employee hiring the equipment is responsible for the equipment and should ensure that each piece of equipment is individually identifiable and carries an identification mark. If necessary, the hiring company should be asked to demonstrate the safe use of the equipment together with any relevant PPE.

The hirer should personally verify that the equipment has been inspected and, where appropriate, tested by the Hire Company’s approved inspector. Ensure that safe use instructions in printed form are supplied with the equipment.

Ensure that the equipment is returned to the hire company within the defined hire period and/or where safety test / inspections are required within the hire period that these are carried out.

7.8 Travel

All personnel who drive on behalf of the company on the public road are subject to the provisions of the Road Safety Act. They must at all times drive in a manner which is safe both to themselves and other road users and at all times observe the ‘rules of the road’. Vehicles must be maintained in safe condition and hold adequate insurance policy. For further Company guidelines in relation to driving for work please refer to the Company Vehicle Policy Document.

7.9 Display Screen Equipment (DSE)

Anyone using display screen equipment for a significant part of their working day (> 1 continuous hour per day) is considered to be a DSE user.

All identified ‘users’ of display screen equipment will be provided with appropriate equipment which is in compliance with legislative requirements, this includes keyboards, screen and mouse, workstations, chairs, footrests, document holders, blinds and lighting, etc.

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023

All display screen equipment users will receive instruction on how to properly set up their workstation including advice on posture and associated risks.

Work will be planned to allow for regular rest breaks from equipment. All display screen equipment users will be entitled to have and eye test and examination every 2 years. Employees should note that use of display screen equipment does not cause defects but can make an existing problem apparent. Employees requiring corrective lenses specifically for display screen equipment use will be reimbursed for the cost of the lenses. (Note: there is a specific eye test for users of display screen equipment and it is NOT the standard eye test, this is because the distance the eye is required to focus at for display screen equipment use is a mid distance.)

N. B.

Laptops do not meet the legislative requirements for display screen equipment and therefore prolonged use of them should be avoided. The user has 3 options

1. Plan the work into shorter work packages

2. Use standards display screen equipment

3. Use a docking station

7.10 Loading Bay Safety Rules

Loading and unloading can be dangerous. Loading and unloading areas should be:

- Clear of other traffic, pedestrians and people not involved in loading/unloading

- Level. Vehicles should be parked on firm level ground

- If necessary, protected against bad weather, e.g. strong winds.

Loads should be spread as evenly as possible, during both loading and unloading. Uneven loads can make the vehicle or trailer unstable. Loads should be secured or arranged so that they do not slide around. Racking may help stability. Heavy loads are dangerous: think about what you need to do to control them. Ensure the vehicles have their brakes applied before beginning loading or unloading. The vehicle should be as stable as possible.

The following safety rules must be followed during loading/offloading at the company loading bay:

1. Safety chain must remain in places until trailer is secure.

2. Ensure driver has turned off engine.

3. Driver’s keys must be placed on hook before off – loading trailer.

4. Wheel chocks must be placed behind trailers wheels.

5. Never jump from dock leveller into loading bay.

6. Drive forklift slowly while unloading the trailer.

8.0 EMERGENCY ARRANGEMENTS

8.1 First Aid Supplies and First Aid Responders

The 2007 General Application Regulations outline specific requirements for the provision of first aid resources.

First aid kits are located in the main reception, the main Flair office and in the warehouses in Santry. The main receptionist is responsible for checking and restocking first aid supplies on a monthly basis.

First Aid Responders on site: Santry

Flair: Colum Murphy

William Lawrence (Warehouse Operative

Vanessa Mustafov (Operations Junior)

Rebecca Cassoni (Marketing Executive)

Sanbra Fyffe: Graham Larkin (Warehouse Stores)

Richie Roche (Office Sales)

April Jones (Marketing)

Ciaran Berine (Sales Office Manager)

Daragh Mahony (Sales Administrator)

There is a defibrillator located at reception in Santry and the following members of staff are certified as trained in the use of this:

Defibrillator Trained Employees on site: Santry

Flair:

William Lawrence (Warehouse Operative)

Rebecca Cassoni (Marketing Assistant)

Alessandra Alario (Exports Sales Support)

Sinead McCooey (Accounts – Credit Control)

Alan O’Reilly (Leinster Sales Representative)

Vanessa Mustafov (Operations Junior)

Ray Duke (Commercial Projects Specificaton)

Rachel Byrne (Accounts – Receivable & Payroll)

Robbie Forte (Warehouse Manager)

Sanbra Fyffe:

Alan Hogan (Managing Director Sanbra Fyffe LTD)

Ciaran Bierne (Sales Office Manager)

Maria Fowler (Sales Office Assistant)

Ciara Foley (Sales Office Assistant)

Ryan Charleson (Technical Support)

Aidan Murphy (Operations Director)

Martin Murphy (Managing Director)

Richie Roche (Office Sales)

Ken Donegan (Technical Sales)

Daragh Mahony (Sales Administrator)

First Aid Responder on site: Kingscourt

Flair: Chris Kerr (Sales office)

First Aid Responder on site: Bailieborough

Flair: Sinead McCooey (Accounts – Credit Control)

8.2 Fire

Suitable fire fighting equipment has been made available throughout the business premises. Fully operational and certifiable fire alarm system has been installed and maintained.

Fire Extinguishing Systems

Extinguishers have been placed in accessible locations throughout the premises and for use in the event of a fire. All fire equipment is properly maintained and indicated by signage.

Fire Extinguishers are sited in direct view and mounted above the floor. As such they are placed on brackets not more than one meter from the floor.

Means of Escape

An illuminated exit sign indicates any exit. The following are the designated fire assembly points in the event of a fire:

Santry: Inside front gates of the building for office staff. Back of yard at gate to IDA park for warehouse workers.

GENERAL FIRE PRECAUTIONS

All staff members should be familiar with the following as soon as possible with:

1. The layout of the premises

2. The location and operation of Emergency Exits

3. The location and operation of Fire Extinguishers and Break Glass units

4. The correct action to be taken on discovering a fire or if the alarm is sounded by somebody else

ALL SHOULD OBSERVE THE FOLLOWING RULES:

1. Smoking arrangements must be observed- no smoking is allowed inside the premises

2. Escape routes and access to fire extinguishers must be kept clear at all times. Emergency exits to be kept clear at all times

3. Faults in electrical, fire extinguishers, and fire alarm equipment must be reported to Management without delay

Listing of trained Fire Wardens in Santry- identifiable by orange hi vis vest

Flair: Sanbra:

William Lawrence Glen Kearney

Sean Browne Daragh Mahony

Ray Duke Deirdre Byrne

Rebecca Cassoni

Sarah O’Reilly

Mairead Ferris

EVACUATION PROCEDURE

1. Should you discover a fire or one is reported to you, IMMEDIATELY raise the ALARM by breaking the nearest break glass unit Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment July 2023

2. Open the nearest available exit in your area and the designated fire wardens (in orange hi-vis vests) will direct people to their exit and fire assembly point

3. Make sure that all areas are searched for stragglers. If safe to do so, close all doors and windows behind you

4. Evacuate the premises immediately and report to the fire assembly point. Do not stop to take your belongings with you

5. Once evacuated, no person should be allowed back into the building under any circumstances

6. Rescue: if any persons are discovered missing or are injured they will need assistance to bring them to safety. You should only re-enter the area under these circumstances and if you are not placing yourself in danger

7. Fire control: you should only attack the fire if you know what you are doing and if you are not placing your own life in serious danger. Fire extinguishers are provided for this purpose

8. Remain at the Fire Assembly Point until you have been accounted for. You must wait at the Fire Assembly Point until you have been given permission to leave

9. No one should drive out from the premises until they have been given permission to do so. The entrance to the premises needs to be kept clear to ensure there is sufficient space for the emergency services to enter the premises.

FIRE WARDEN DUTIES

1. Raise the alarm if it has not already been raised.

2. One of the Fire Wardens should have a designated responsibility of calling the Fire Brigade

Dial 999 or 112

 Ask the operator for the fire brigade

 When the fire brigade answers, state clearly:

 Fire at Sanbra Fyffe / Flair Showers; Sanbra Fyffe / Flair Showers

Instantor Works

Santry Avenue

Santry Dublin 9;

 Nearest main road or landmark;

 Your phone number

 DO NOT ASSUME that the call has been received until the above information has been acknowledged by the Fire Brigade

 If safe to do so, remain near the telephone in case the Fire Brigade should ring back to confirm details

3. Fight the fire if it is safe to do so using the necessary fire equipment.

4. All main fire exits should be manned by a fire warden to usher all people out of the building as quickly as possible and direct them to the nearest assembly point. Ensure that all staff, visitors/customers are accounted for- Sanbra Fire Warden should take the visitor sign in booklet from reception if it is safe to do so.

5. Another fire warden should be positioned at the entrance to the premises to signal the entrance for the emergency services and ensure that the entrance is kept clear and no one exits without being accounted for

6. Remaining fire wardens should do a sweep of the building to ensure everyone is out of the building paying particular attention to toilet areas, canteens, warehouse aisles or any other secluded areas being cautious about your own safety- do not close the door to any of these areas behind you in case you get trapped. Prop open the door and call out to see if anyone is inside.

7. Assembly points- a fire warden should be positioned at each of the assembly points to the front and back of the building to account for everyone in the building.

8. DO NOT RE-ENTER THE PREMISES OR ANY OTHER AREAS, remain outside until otherwise advised

Fire Extinguisher Type

FIRE RISK WATER FOAM CARBON DIOXIDE DRY POWDER

LABEL COLOUR RED CREAM BLACK BLUE

Paper, Wood, Textile & Fabric

Flammable Liquids

Flammable Gases

Electrical Hazards

Vehicle Protection

NOTE: Any discharged fire extinguishers must be replaced and must also be reported as accidents.

BUILDING LOCATIONS OF FIRE FIGHTING EQUIPMENT, BREAK GLASS UNITS, FIRE ASSEMBLY POINTS

MAIN OFFICE AREAS – UPSTAIRS & DOWNSTAIRS

WAREHOUSE AREA MAP 1- SANBRA WAREHOUSE & FLAIR TESTING/ SANBRA PRODUCTION AREA

WAREHOUSE AREA- MAP 2- FLAIR WAREHOUSE

9.0 RISK ASSESSMET PROCESS

The Risk Assessment details the assessment of probability or likelihood of the hazard occurring using one of the five categories detailed in Table 1.

Table 1: Likelihood Categories

0 Impossible.

I Practically impossible.

II Not Likely to Occur.

III Possibility of happening sometime (Remote).

IV Possibility of Isolated incidents (Probable).

V Possibility of Isolated incidents (Frequent).

Consequence Categories

The risk identified is then given a consequence category for Safety, there are five consequence categories ranging from A to E. See Table 2 below.

Consequence Category Definition (Safety)

O No consequence.

A Minor Injury, 1st Aid, Near Miss.

B 1 day Lost Time Accident (LTA). Medical Treatment.

C Serious Injury. 3 day LTA.

D Single Fatality.

E Multiple Fatalities.

Risk Level

From the risk matrix below (Figure 1) the level of risk can easily be determined (i.e. low, medium or high) and the hazards can be risk ranked according to the risk number allocated in the matrix.

Table 2: Consequence Categories

10.0 SAFETY STATEMENT REVIEW

The Safety Statement will be reviewed on an annual basis by Flair Showers & Sanbra Fyffe Ltd Management or health and safety consultant, and will be modified as names of responsible persons change, as risk changes, or as changes in legislation occur.

11.0 APPENDICES

11.1 Accident Report Form

Company Sanbra Fyffe Ltd

Department

Details of Injured Person (IP):

Full Name Address

Occupation

Date of Birth Employed by

Trade of Subcontractor if applicable

Particulars of Accident

Date & time of accident

Exact place where accident happened

What was IP doing at time of accident

Did IP cease work?

First Aid or hospital treatment

Time lost

Brief description of accident

Details of tools, equipment, machinery

What protective clothing was being used/worn

Nature of injury and part of body

Other: Witnesses

Names & Addresses

11.2 General Principles of Prevention:

-The avoidance of risks;

-The evaluation of unavoidable risks;

-The combating of risks at source;

-The adaptation of work to the individual, especially as regards the design of places of work, the choice of work equipment and the choice of systems of work, with a view, in particular, to alleviating monotonous work and work at a predetermined work rate and to reducing their effect on health;

-The adaptation of the place of work to technical progress;

-The replacement of dangerous articles, substances or systems of work by nondangerous or less dangerous articles, substances or systems of work.

-The development of an adequate prevention policy in relation to safety, health and welfare at work, which takes account of technology, organisation of work, working conditions, social factors and the influence of factors related to the working environment;

-The giving to collective protective measures of priority over individual protective measures;

-The giving of appropriate training and instructions to employees.

11.3 First Aid Supplies Checklist

The table below is the minimum recommendation by the Health & Safety Authority.

NOTE:

Where more than 50 people are employed, pro-rata provision should be made.

**Where mains tap water is not readily available for eye irrigation, sterile water or sterile normal saline (0.9%) in sealed disposable containers should be provided. Each container should hold at least 300 ml and should not be re-used once the sterile seal is broken. The container should be CE marked.

Eye bath / eye cups / refillable containers should not be used for eye irrigation.

*** Where mains tap water is not readily available for cooling burnt area.

AED. The provision of Automated External Defibrillators (AED) in the workplace should be considered, especially where there is a trained Occupational First Aider. The training of other staff members in the use of AED is also encouraged by the H.S.A.

I hereby declare that Flair Health & Safety Statement and Risk Assessment have been explained to me. I fully understand my duties under this document, which will be used as a means of promoting a safe attitude during all work processes within the company.

I will endeavour to follow all rules and guidelines in this statement, attend any training needed and make use of any PPE (Personal Protective Equipment) provided for me in the interest of my health and safety and that of my colleagues. In addition, should any additional information relating to safe practices be introduced in line with progress and developments within the company, I agree to comply with this. I understand that if unsure of any issue I will contact Management immediately for guidance.

Hazard Main Causes Likely Effect

Controls

Access and egress hazards

Access and egress to/from working areas

(warehouses, show rooms, tool room, etc)

Accidents during site deliveries and general access Falls, slips and trips

All made aware of current access and egress routes. Drive with caution when entering/leaving company premises Licensed and competent drivers. Good standard of housekeeping maintained. Separate travel routes for vehicles and pedestrians.

Manual handling Handling of materials in the warehouses, show rooms, tool room, etc

Strain/sprain, backache Avoid manual handing, where possible.

Use mechanical aids provided: fork lift truck, pallet trucks, etc. Assess load before handling. Break up large load. Ask for help. Keep walkways clear. Bend your knees, lift with your legs. Manual handling only allowed when mechanical aid cannot be used. Protective gloves provided. Manual handling training with regular refresher intervals provided to all staff.

Slips, trips, falls Spills

Poor housekeeping

Bruising Strain

Good housekeeping practice maintained throughout the premises: warehouses, show rooms, tool room, etc.

Safety footwear provided. Walkways kept clear.

I B 4

I B 4

Risk Assessment

Hazard Main Causes Likely Effect

Existing Controls Likelihood Severity Risk

Good lighting provided. Spills cleaned immediately. Handrails provided on staircases. Stairways not obstructed. Spills are dealt with straight away. Stairs kept clean and dry. Floor in good condition and repair. Damaged flooring repaired promptly. Trailing cables and hoses kept away. Floors and access routes kept clear.

Security hazards

Inadequate security –potential of unauthorized persons getting access

Personal injury Property damage

Cuts Broken pallets Cut Splinter

All visitors and customers report to reception and accompanied. Swipe access in place.

I

Falling objects Materials falling from racking Hitting racking with mobile plant,

Broken pallets replaced with new ones immediately.

Gloves are worn for replacing/handling broken pallets.

I B 4

II A 4 Stanley knifes Cut Do not use Stanley knife unless you have to.

Gloves provided. Do not leave knifes laying around unattended. Competent staff. Supervision.

Head injury Do not overload racking. Maximum load displayed on racking in the New Warehouse.

Column guards protect racking from

Risk Assessment

Hazard Main Causes Likely Effect Existing Controls Likelihood Severity Risk

e.g. fork lift truck damage in the New Warehouse. Qualified operators of fork lift trucks Supervision.

Actions:

- Provide column guards in the Old Warehouse and repair damaged racking;

- Display maximum load on racking in the Old Warehouse;

- Ensure that racking undergoes regular inspections.

Working at heights Mobile steps (short ladders)

High access platforms

Serious personal injury Fracture

Ladders should be used for access or work of short duration (less than 30 mins) only and as a last resort when other means of access (e.g. hoist or guard-railed platform) are not practical.

Ladders placed on firm level ground. Inspect prior to use. Defective ladders and platforms reported to management and replaced immediately.

Action:

- Provide working at heights training to all members of staff who are required to use working at heights equipment.

Racking of good mechanical construction.

Installed by competent people. Securely fixed to the floor. Column guards protect racking from damage in the New Warehouse. Trained and competent fork lift trucks operators.

Aisles are wide enough for manoeuvring.

Maximum safe working load never exceeded.

Maximum load displayed on racking in the New Warehouse.

Hazard Main Causes Likely Effect Existing Controls

Mobile equipment Accidents involving fork lift truck, trolleys and pallet trucks

Bruising Crash injury Fracture

All operators are appropriately trained, including refresher training. Speed limit observed. Used on smooth, firm, level surface. Daily checks. Regular statutory inspections. Serviced on a regular basis. Safe Work Load (SWL) never exceeded.

Key removed when not in use. Flashing beacon. Seat belt. High visibility clothing. Safety footwear. Access restricted to unauthorised personnel.

Reversing alarms. Chocks.

Lorry to enter dock area before warehouse personnel to open the door. High visibility clothing. Safety footwear.

Dock levellers are used to provide clear runway to the truck trailer. Adequate lighting.

Reversing minimised. Reversing aids (CCTV, mirrors) used, where fitted.

Banksman can only be used following risk assessment.

Pedestrians kept clear from the area. Trained and competent staff. Supervision.

Hazard Main Causes Likely Effect

Mechanical /Rotational Energy

Operation of waste compactor Personal injury Entrapment Entanglement

Accidents involving visitors and delivery drivers

Personal injuries

I

5

Action:

- Display speed limit signage;

- Refresh paint on pedestrian walkways.

Fire Electrical faults in wiring Poor

Burn Property damage

Report the reception on arrival. Park in a safe place without obstructing traffic. Follow site safety rules. No visitors allowed in the cab. Visitors managed while on premises. Access controlled by swipe cards. Visitors briefed on emergency procedures. Speed limit.

Visitors not permitted to enter vehicle moving areas. High visibility clothing and safety footwear.

Segregated routes for vehicles and pedestrians. C

5

Fire alarm installed and tested regularly. Good housekeeping practice.

I C 5

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment May 2015 45

Risk Assessment

Hazard Main Causes Likely Effect

housekeeping

Existing Controls Likelihood Severity Risk

Adequate cleaning arrangements in place.

Regular maintenance of electrical equipment and faults repaired immediately.

Fire extinguishers provided and serviced annually.

Smoking prohibited in enclosed locations.

Emergency exits kept clear. Means of escape properly maintained, unlocked and easy to open. Emergency exit routes are periodically checked.

Never wedge fire doors open. Proper ventilation provided.

Actions:

- Identify Fire Assembly point outside and display signage;

- Identify and train fire wardens;

- Train staff in fire safety awareness and use of fire extinguishers;

- Complete at least two fire drills per year;

- Maintain Fire Register;

- Complete fire risk assessment.

Electricity Faulty/damaged wiring or electrical equipment

Electric shock Burns

Fires

Personal injury

Electrical work carried out by qualified electricians only. Electrical systems installed to required standards.

Regular maintenance and inspection of electrical equipment.

Panels clearly labelled and locked. Switch boards and fuse boards kept

Hazard Main Causes Likely Effect Existing Controls

secure.

Fuses are clearly identified and properly labelled. Adequate sockets provided to prevent overloading and the need to use adaptors.

Electrical installations protected from ingress of moisture.

Faulty equipment is taken out of use immediately.

Never touch electrical equipment with wet hands (unless designed for such contact).

Work equipment (e.g. pedestal grinders, tap grinders, pedestal drilling machines, die grinding machines, lathe machines, milling machine)

Incorrect use of work equipment

Poor maintenance Non-use of guards

Personal injury Entrapment

CE marking. Manufacturer`s instructions kept in a safe place

Machines isolated from power when not in use.

Regular maintenance and inspection. Electrical installations protected from ingress of moisture.

Dangerous parts are properly guarded. Guards are checked and maintained on a regular basis. Staff receive proper training and instruction. Do not wear loose clothing. Take extra care with jewellery and long hair.

Only persons trained in safe use of abrasive wheels are authorized to

Hazard Main Causes Likely Effect

Existing Controls Likelihood Severity Risk

change wheels on grinders.

Action:

- Put in place SOPs (Standard Operating Procedures) for each piece of equipment and train staff.

Noise Grinders, drills, lathe machines, etc

Where Noise Levels in the area are in excess of 85 dbA the wearing of hearing protection is mandatory. Instruction and training is to be provided in the effects of noise and use of PPE. Keep other occupants away from the area.

I

- Display noise signs, where required.

Vibration Grinders, drills, lathe machines, etc

Vibration White Finger (VWF)

I C 5 Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment May 2015 48

Hazard Main Causes Likely Effect Existing Controls

more vibration

The effects of vibration on the human body will be dependent on the frequency, amplitude and the exposure period and hence there is a very low risk of vibration white finger. All drills and other equipment are CE marked and hence in compliance with all European safety standards.

Display screen equipment (DSE)

Use of workstations

Stress Eye strain Work related upper limb disorder (WRULD)

DSE policy documented in the safety statement. Training and information. Regular breaks. Employees entitled to eye test. Minimum temperature of 17.5 C maintained for sedentary office work.

Action:

- Complete DSE assessments of all workstations by competent person.

Hazardous atmospheres Cleaning chemicals Inhalation Chemical burn Dermatitis

Stored in designated areas. Gloves are worn when handling chemicals.

Properly labelled containers. Used in accordance with manufacturer`s instructions and safety data sheets (SDS). Good housekeeping. No further assessment deemed necessary.

II A 4

I B 4

Risk Assessment

Hazard Main Causes Likely Effect Existing Controls Likelihood Severity Risk

Hazardous atmospheres

Battery charging Asphyxiation Batteries charged in well-ventilated area.

I

Hazardous atmospheres

Handling of chemicals for supply:

Sankel inhibitor

Sankel power flush

Sankel system

restorer

Sankel silencer

Sankel leak sealer

Sankel cleaner

Sankel heavy

duty drain cleaner

Solar concentrate

glycol

Bosswhite – pipe

jointing

compound

Powerflow flux

Gymcol fire cement

Gymcol pipe

lubricant

Gymcol gel PVC cement

Inhalation, Chemical burn, Dermatitis in the event of spill or container failure

Stored in designated areas. Sealed containers. Chemicals are not used on the company premises and used for supply to customers only. Gloves are worn when handling chemicals.

B 4 Flair Showers &

Sanbra

Hazard Main Causes Likely Effect

Action:

- Provide training to staff in emergency spill response.

Poor housekeeping Build-up of rubbish in warehouses, show rooms, tool room, etc

Slips, trips and falls

Fire Personal injury

Existing Controls

Biological hazards Temporary storage of rubbish (potential of attracting rodents)

Serious and potentially fatal occupational illness

In order to minimize the risk of injury through poor housekeeping all employees to ensure that their work areas are kept clear of all materials when not in use. Rubbish must not be allowed accumulate in the area as this could cause injury or could also be the cause of fire spreading. Waste disposal facilities provided. All walkways are to be kept free from obstacles at all times.

Trailing leads must be minimized and if they run across access points they must be taped down or matted over. All spills must be cleaned up without delay.

I A

Digestive upset

Fatigue Depression

Gloves. Bins and skips provided. Rubbish removed on a regular basis. Maintain good personal hygiene practices.

Policy on Stress documented in the Safety Statement.

Matching employees skills and ability to do the work.

Employees provided with adequate

I D 6

Flair Showers & Sanbra Fyffe Ltd Health & Safety Statement and Risk Assessment May 2015 51

Hazard Main Causes Likely Effect

Controls

and achievable demands. Employees consulted over their work patterns. Regular breaks. Employees treated with respect. Adequate support provided to employees.

Employees consulted about changes.

Fatigue Working long hours Personal injury Provisions of Working Time Act observed.

Inform staff to report any feelings of fatigue so as to prevent occurrence of hazardous situations.

Lone working Staff suffering accidents when working alone

Serious personal injury Stress

Lone working is only allowed when work is non-hazardous and low risk. Avoid lone working, where possible. Ensure that staff are made aware to report any known medical conditions to management (e.g. cardiac problems, diabetes, etc) and if they are taking any medications. Means of communication must always be available (i.e. charged mobile phone with sufficient credit or office phone).

If lone working in necessary, establish periodic checks with lone worker (phone call, text message, etc). First aid kits provided.

Bullying Inappropriate behaviour Stress Depression

Bullying prevention policy documented in the Safety Statement.

Hazard Main Causes Likely Effect Existing Controls

Verbal and/or physical abuse

Clarity of individual and departmental goals.

Employees are encouraged to report incidents of bullying.

Environmental impact

Noise, dust vibration

Waste streams

Dirt and debris

Damage to the environment

Noise, dust and vibration from site activities will be minimised, as far as reasonably practical. Segregation and controlling of waste streams.

Minimising dirt and debris.

Risk Assessment

Hazard Main Causes Likely Effect

Existing Controls Likelihood Severity Risk

Kitchen Area Risk Assessment

Sharps Incorrect storage and use of knifes Cut Splinter

All knifes are kept in drawers. Proper cutting boards provided. Do not leave knifes lying around.

Broken glass Cut Broken glass cleaned as soon as possible. Area around thoroughly swept.

Gloves worn when dealing with broken glass. Do not dispose of broken glass in plastic bin liners.

II A 4

Hot surfaces Kettle Microwave Toaster

Burns Fire Exercise caution during use. Do not leave unattended while in use. Switch off when unattended.

Fire extinguishers provided. Fire blanket provided.

I B 4

Biological hazards Harmful bacteria Poisoning

All work surfaces cleaned with antibacterial cleaner.

Fridge kept at 4-5 C and freezer at –18 C.

Food covered in fridge. Waste bins securely closed and maintained in clean condition.

I

B 4