Secure Payment Solutions | Kotapay

Secure Payment Solutions

Manage transactions, save processing time, and simplify reporting with Kotapay’s streamlined payment processing solutions.

Knowledge, experience and security of a Bank

With over 30 years as a third-party processor, six of those with the backing of a financial institution, Kotapay provides a unique perspective within the electronic payments industry. Our team has delivered comprehensive and secure electronic payment services to businesses from coast-to-coast since 1993. As a division of First International Bank & Trust (FIBT) and a Nacha top 50 ACH Originating Bank, Kotapay brings additional safety and stability to your business and clients.

Features & Benefits

• Submit files from your software or utilize our transaction management tool, KotaConnect®.

• Receive customer support until 10pm CT and submit files 24/7.

• Flexible processing windows including next-day and same-day processing.

• Quicker notification of returns with Kotapay’s Xcelerated® Returns system.

• Robust fraud detection and analytics act as a second set of eyes on your transactions.

Kotapay Solutions

Payroll Direct Deposit

Simplify employee payroll with direct deposit. Benefits include quicker access to funds, increased security, ease of use, and the ability for consumers to direct a percentage of their pay into a savings or investment account.

Billing/Accounts Receivable

Streamline your accounts receivable process. Improve cash flow and reduce processing costs by eliminating manual tasks.

Tax Liabilities and Vendor Payments

Manage and pay tax liabilities and vendor payments via ACH through your software.

Wire Drawdown (Reverse Wire)

Protect yourself and your business with wire drawdown. Wire drawdown is a business-to-business transaction utilized to minimize risk by creating a collected funds model. Your client pre-authorizes Kotapay to withdraw funds via a wire transfer to guarantee funds for next-day settlement. In addition, dollar amount thresholds can be established to better manage when transactions should be funded via ACH or wire.

KotaConnect

Manage your ACH and credit card transactions in one location, without the expense and maintenance of software. Create and submit direct deposit, billing, vendor payments, and more.

KotaConnect is a secure, flexible payment gateway allowing you to streamline your organization’s transaction processing. Set up one-time or recurring transactions via ACH or credit card.

Credit Card Merchant Services

Process credit card transactions through POS terminals, online through KotaConnect, or on a mobile device. Take advantage of the Clover® suite of products to help streamline your business. Enjoy the benefits of offering multiple payment options for your customers along with assistance managing your PCI obligations.

Merchant Services Partner Program

Earn additional revenue through Kotapay’s merchant services partner program. Kotapay and Basys Processing provide exceptional credit card processing services, support, and terminal options at competitive prices. By offering credit card merchant services to your customers, a percentage of the earnings from their monthly sales will be paid to you, the referral partner.

Pay Now Payment Portal

Give your customers the option of making payments directly from your website. Let Kotapay build a custom payment portal that is embedded within your website. Choose to accept payments via ACH and/or credit card with single or recurring transactions. Payments are processed through Kotapay’s website, reducing PCI Compliance concerns.

For Benefit Of Account

Kotapay can set up a For Benefit Of (FBO) Account to house your clients funds. These funds are held in an account owned by Kotapay until payment instructions are sent. Online access to the account balance and transaction history is provided for reconciliation.

Fraud Protection

Stay ahead of the latest fraud schemes and protect your business with Kotapay.

Our advanced fraud detection system assists in monitoring transactions before they are submitted through the network, pending any suspected fraudulent transactions. This fraud detection system acts as a second set of eyes on every transaction looking for irregularities and anomalies. In 2023, we helped prevent more than $4.6 million in fraudulent transactions

Frequently Asked Questions

What are the processing windows?

Kotapay’s normal processing windows follow an industry standard 24-48 hour hold, with the ability to process same day and/or next day transactions.

How long does it take to get set up with Kotapay?

Once the complete application is received, approval and set-up averages 3-5 business days.

Does Kotapay require client agreements?

Yes, client agreements are required to follow Nacha, FinCEN, and other regulatory guidelines while also protecting you and your clients. Client agreements can be completed electronically via eContracts. Client setups are free and completed within 48-72 hours.

What are Kotapay’s procedures for non-sufficient funds (NSF) reconciliation?

Multiple options for resolution are available; Kotapay works with you to determine what will work best for each return situation.

What are Kotapay’s cut-off times?

Monday-Thursdays, the cut-off time is 10:00 pm CT. Cut-off on Fridays is at 5:00 pm, and Sundays at 3:00 pm. Files can be submitted 24/7 through the Kotapay secure website.

About Kotapay

Kotapay is an electronic payment solutions provider based in Fargo, North Dakota. Since our founding in 1993, we have provided fast, accurate, and secure electronic payment services to more than 107,000 companies in all 50 states and Puerto Rico. Kotapay is owned by First International Bank & Trust (FIBT), a high-performing, regulated bank with more than $5 billion in assets. We provide services to a multitude of industries including payroll providers, accountants, non-profits, healthcare, utility companies, and more.

About First International Bank & Trust

First International Bank & Trust (FIBT) is a full-service, family-owned community bank serving communities across North Dakota, South Dakota, Arizona, and Minnesota. Founded in 1910 as Farmer’s State Bank in Arnegard, ND, FIBT’s foundation was built on the bond between its employees and customers. Today, FIBT remains committed to that personal touch by remaining local, caring for customers, and staying involved in their communities. Learn more by visiting FIBT.com.