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CITY MANAGER’S

WEEKLY REPORT OCT. 28 - NOV. 3, 2019

RAY GIBSON

AV PRIDE City of Fayetteville personnel were honored to be among those recently joining youth leadership organization Association of Village Pride (AV PRIDE) for their annual awards banquet.

WEEKLY ITEMS: 10-28-19

Held the weekly meeting with Assistant City Manager Alan Jones

10-28-19

Held the weekly staff meeting

10-28-19

Attended a meeting with Colin Martin and Megan Dean from the Fayette Chamber of Commerce and Downtown Development Director Brian Wismer regarding community art

10-29-19

Attended an FCDA morning workshop titled “A Data-Driven World”

10-29-19

Attended a meeting with Megan Baker from the FCDA and Downtown Development Director Brian Wismer regarding the Pavilion Shopping Center

10-29-19

Held a meeting with Joel Willis and Chris Murray from 92.5 The Bear

10-29-19

Worked on Performance Management initiative

10-30-19

Held a Performance Management meeting with InnerComm’s Bill Stark for most of the day

10-30-19

Along with Mayor Ed Johnson, Mayor Pro-Tem Rich Hoffman, CFO Mike Bush, Downtown Development Director Brian Wismer, CPS staff Eric Johnson and Steve Mauro, and Ladson Haddow from Haddow and Company interviewed two developers interested in renovating the bus barn and gymnasium buildings on the new City Hall-Park Space site

10-31-19

Worked on Performance Management initiative

10-31-19

Attended a meeting regarding furniture for the new City Hall

11-1-19

Attended a lunch meeting with Mayor Johnson and Main Street Board Member Abby Bradley

11-1-19

Attended a meeting with Wendell Strickland from Strongside Solution’s, the City’s health insurance broker to go over insurance renewal quotes

11-1-19

Worked on Performance Management initiative

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CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: Attended staff meeting 10/28; Met with pest control company 10/29 to discuss monthly pest control service/quote for all city buildings; Met with Bill Stark and City Manager to discuss Clerk/Deputy Clerk Performance Management on 10/30; Met with Comprehensive Program Services and Goodwyn, Mills & Cawood reps on 10/31, along with other staff members, to discuss furniture details/final selections for new City Hall. Projects: Scheduled pick up for 11/5 or 11/6 of Fire Pumper truck sold on GovDeals for Fire Dept.; Finalized Electronic Recycling/Shred Day for 11/6 at City Hall (9 a.m. - noon); Set up Shred day and Glass recycling events for Saturday 11/9 Community Clean Up Day. Open Records Requests: 6

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 46 new; 28 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; Reimage police laptops; Working on new Police records management system (continued); Converted e-mails for open records request to PDF format, tested new software to accomplish conversion; Cell phone testing in city limits. Meetings: Fayetteville Fire Department and National Fire Operations Reporting System implementation schedule; MS-ISAC security meeting.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Discussions with Fayette Chamber on future art initiatives; Attended data seminar hosted by Fayette County Development Authority. Main Street: Design and preparation for 11/15 Frost Moon Festival; Attended National Main Street webinar for PlaceMaking. Downtown Development Authority: Final preparations for 11/7 City Council agenda items. City Hall Project: Presentations by interested developers for the rehab of the gym and bus barn last Wednesday; Meeting with Goodwyn, Mills & Cawood to narrow down furniture and office layouts.

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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Shred and recycle events 11/6 and 11/9; Frost Moon Festival 11/15; Municipal elections voting through 11/5; Time change, smoke detector battery change 11/3. Events Covered: AVPRIDE Future Young Leaders Program Induction and Community Awards ceremony 10/29. Meetings: New City Hall furnishings selection; Web development with Country Fried Creative; Frost Moon Festival planning. Event Planning: City-wide cleanup day 11/9; Shred/Recycle Day 11/9; HOA Town Hall meeting for a Saturday in December 2019; Frost Moon Festival 11/15. Projects: Organizational charts for Court, Human Resources, Technology, Police, and Communications; New web site; Business outreach; Fayette County High School outreach; New City Hall construction video/photography. Publications: Weekly E-Mail Update; City Manager’s Weekly Report. Press Releases: Cleanup Day; Pumpkin Contest winners. Unique Media Created: Frost Moon Festival logo and flyer; Shred & Recycle Day flyer. Media Requests: 2 PAGE FOLLOWERS

NEXTDOOR SUBSCRIBERS

WEBSITE VIEWS

E-MAIL UPDATE SUBSCRIBERS

10,259

3,407

9,860

1,746

Last Week (10/21-27)

This Week (10/28-11/3)

Change

Page Followers

10,252

10,259

+7

Page Likes

9,819

9,826

+7

People Reached

6,808

6,963

+2%

People Engaging

2,543

1,939

-24%

Last Week (10/21-27)

This Week (10/28-11/3)

Change

City Subscribers

3,370

3,407

+37

City Households

32%

33%

Last Week (10/21-27)

This Week (10/28-11/3)

Change

Users

4,150

3,845

-7%

Page Views

10,469

9,860

-6%

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FINANCE & ADMIN SERVICES MIKE BUSH ยก Starting the new FY2020 Budget ยก Reconciling month-end books ยก Audit 2019 preparations ยก Budget Book complete and sent to Government Finance Officers Association ยก Unclaimed Property filed with the State

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues

$121.00

Purchase Orders Issued

16

$22,504.64

Open Purchase Orders

38

$355.70

Change Purchased Orders

4

$204,625.73

Budget Override Requests

2

G.F.* Revenues D.D.A.* Revenues W.S.* Revenues

UTILITIES Billing

Service Disconnections

Utility Customers Billed Total Amount Billed

3310 $167,957.00

Robotic Courtesy Calls

169

Staff Courtesy Calls

0

Customers Disconnected

22

COURT General Statistics Court Sessions Held

0

Scheduled Arraignment Cases

0

Citations Received

83

Scheduled Trial Cases

0

Warrants Issued (F.T.A. & V.O.P.)*

0

Number of F.T.A.s

0

Citations (F.T.A.) sent to D.D.S.*

12

F.T.A. Cases reconcilled after court

0 $8,396.00

*Main Street Tourism Fund (M.S.T.F)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A)

*Department of Driver Services (D.D.S)

*Water and Sewer (W.S.)

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COMMUNITY DEVELOPMENT DAVID RAST Planning & Zoning: At their meeting on 10/22, the Planning and Zoning Commission approved the conceptual site plan and two variances for the Walton Communities mixed-use development off of Beauregard Boulevard, the conceptual site plans for the Depoe Office Building at the corner of Highway 54 and Tiger Trail, and the McAlister’s Deli on Highway 85 North. The rezoning request and associated variances for the Dixon Farm subdivision off of Summit Drive was tabled, and the rezoning request for The Cottages at Lafayette was forwarded to City Council with a recommendation that it not be approved; The Art and Architectural Committee recommended approval of elevations for the Depoe Office Building and discussed the potential demolition of an existing home at 300 North Jeff Davis Drive. Meetings: Staff met with the developer of the Fayette Meadows subdivision to be constructed at the intersection of Highway 92 and Jimmy Mayfield Boulevard. The elevations for the proposed homes will be considered at the November 19 Planning and Zoning Commission meeting; Staff attended the Fayette County Complete Count Committee meeting to discuss soliciting community involvement for the Census 2020 project.

PLANNING & ZONING Review Type

CODE ENFORCEMENT

10/28 - 11/3

General inquiries (walkin/ phone)

32

Zoning/ project related

15

Applications processed/ plans reviewed

Case Type

10/28 - 11/3

Proactive Disposal of garbage

1

Grass cutting

1

Inoperable vehicle

2

Parking on grass

0

Probited parking

5

Prohibited signs

15

Trash containers

1

Littering

1

Occupational Tax

1

Nuisances

1

Occupational Tax applications

10

Banner/ sign permit

15

Site plan (new)

4

Site plan (revised)

2

Preliminary/ final plat

1

Variance

1

Rezoning

0

Complaint Investigation

2

Site/ landscape inspections

4

Working without a permit

4

Total inspections/ Notice of Violations

0

Illegal signs removed

84

BUILDING DEPARTMENT Review Type

10/28 - 11/3

Building inspections

86

Permits issued

16

Plans received (new)

1

Erosion control inspections

21

Development-related inspections

0

Complaint

05


POLICE DEPARTMENT SCOTT GRAY Training: Five officers completed advanced training courses; three officers entered the Field Training Program. Special operation: Entering auto supression Citizens are encouraged to keep vehicles locked with valuables out of sight.

FIRE DEPARTMENT ALAN JONES Training: All shifts attended monthly EMS training at Emergency Response Training & Support Services in Fayetteville; All shifts participated in overhead door ventilation training. Meetings: Chief Alan Jones, Deputy Chief Linda Black, Captain Josh Collins, Technology Director Kelvin Joiner, and Business Systems Coordinator Jessica Smith attended the kickoff meeting for National Fire Operations Reporting System project via GoToMeeting; Chief Jones attended meeting with Strongside Solutions. Projects: Safer Grant payment request submitted for $6,431.38 (grant number EMW2016-FH-00474); Lexipol has begun the cross-referencing phase of our project. The next meeting will be on 11/12 at 9 a.m. (kickoff meeting).

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PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall, Police Department; Cut and maintained retention areas on Veterans Parkway, Highway 314 middle medians, Helen Sams Parkway; Preparational work on Hood Ave. round-about; Trash pick-up on South Jeff Davis, Bradley Drive, West Lanier, Jimmy Mayfield, Gingercake Road and East Lanier Ave.; Deer pick up on West Lanier and Lester Road; Picked up pumpkins at the courthouse in the square; Cleaned out bay area at the shop; Board of Education supply run for City Hall. Sewer: Average daily flow treated is 2.231 million gallons per day; Performed weekly maintenance at 26 lift stations sites; Maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.04 of system demand; Repaired seven water leaks; Performed 12 water meter maintenance; Maintained water plant and remained in compliance of our permit requirements. Utility Locates: 77

HUMAN RESOURCES NELLA COOPER Personnel: We are continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; We will begin setting up training for all users in ClearCompay for recruiting, onboarding, performance management and appraisals; We are continuing the marketing campaign for the upcoming benefits offering for the January 1 plan year. Turnover Report: There were no new employees hired and no employee terminations during the week of October 28 – November 3, 2019. Employment Opportunities: There are four vacant positions; one in Waste Water, two in Public Works, and one in Fire. ¡ Waste Water Plant Operator ¡ Public Works Maintenance Worker Applications Received: ¡ Waste Water Plant Operator: 4 ¡ Public Works Maintenance Worker: 3

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City Manager's Weekly Report - November 6, 2019  

City Manager's Weekly Report - November 6, 2019