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CITY MANAGERâ€™S

WEEKLY REPORT JUNE 8-14, 2020

CITY LEADERS TOUR NEW CITY HALL AND PARK SITE City leadership and contractors toured the new Fayetteville City Hall & City Center Park construction site on Friday, June 12. These facilities are on track to open next spring. 6/8

Attended ribbon cutting for Freddyâ€™s Steakburgers restaurant

6/8

Held strategic planning meeting with Public Information Officer Ann Marie Burdett, Marketing Specialist Justin Crum, and Public Relations Specialist Danny Harrison

6/9

Worked on items related to the new City Hall & City Center Park and the amphitheater project

6/9

Conducted a Pinewood Forest site visit to see the status of the development

6/9

Participated in the owner, architect, contractor (OAC) meeting for the new City Hall & City Center Park project

6/10

Held teleconference to discuss Fire Station 93 with Steve Mauro from Comprehensive Program Services and Nathan Nipper from the Piedmont Fayette Hospital real estate team

6/10

Attended the quarterly Fayette County Intergovernmental Committee meeting at the Fayette Chamber of Commerce

6/11

Held a meeting to discuss traffic calming options with Woodgate subdivision homeowners association members as well as Assistant City Manager/Fire Chief Alan Jones, Police Chief Scott Gray, and Public Services Director Chris Hindman

6/11

Completed agenda items for the June 18 City Council meeting

6/11

Attended a meeting with Mayor Ed Johnson, Downtown Development Director Brian Wismer, Main Street Program Coordinator Joyce Waits, and resident Larry Dell to discuss a September 11 event at the amphitheater

6/12

Attended a City Hall & City Center Park site visit with elected officials, City staff, and contractors

6/12

Delivered meals for the Fayette Senior Services Meals on Wheels program

CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Attended Freddy’s Steakburgers & Frozen Custard ribbon cutting. Projects: Answered numerous phone calls from citizens regarding primary voting; coordinated with company to have City Hall clock restored and moved to new City Hall; prepared for 6/18 GovDeals online auction; continued Laserfiche scanning project for ordinances and resolutions. Open Records Requests: 6

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 43 new, 40 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; courtroom glass completed; installed courtroom camera; completed Fire Department tough tablet project; digital documents retention; completed Court signature pads project. Meetings: Met with Court staff to discuss reopening plan; computer vendor; Internet cloud vendor; disaster recovery software vendor; new City Hall walkthrough.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Continued management of testing/remediation on City Hall project site; reviewed and commented on Permitted Uses chart in the Unified Development Ordinance draft; attended Freddy’s Steakburgers restaurant ribbon cutting. Main Street: Met to discuss September 11 event at amphitheater; prepared for the June 16 Main Street Tourism Association meeting; began preparations for safely reopening the amphitheater in July. Downtown Development Authority: Completed the sale and utilities transition of the Historic Train Depot; held June 3 Downtown Development Authority meeting; prepared to safely reopen the Holiday Dorsey Fife Museum.

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater concert series; U.S. Census Complete Count. Meetings Attended: Freddy’s Steakburgers ribbon cutting 6/8; Communications Team 6/8 and 6/11; Strategic Plan with City Manager 6/8. Projects: Logo and branding; website; business outreach; Weekly Report; City News; culture video. Publications: Weekly Report; E-Mail Update. Media Requests: 4 Unique Media: Court reopening graphic; museum business cards.

COVID-19 COMMUNITY DISCOURSE Governor Brian Kemp issued an additional executive order regarding the safe reopening of Georgia’s businesses and other organizations. Most of the related social media chatter was positive. Website Engagement: Page Title

Webpage Views

1,270

Home

CITY WEBSITE VIEWS

5,991 -23% change

CITY WEBSITE USERS

1,771 -19% change

Payments

375

Job Board

345

Police Department

195

Voter Registration

141

Payment warning

137

Phone list

121

Website Analytics provided by Google

Social Media Engagement: Post Views

Times Shared

Post Sentiment

Finance award 6/8

3.3K

100% positive

Court reopening 6/9

2.6K

100% positive

Post Title

FACEBOOK FOLLOWERS

11,290

NEXTDOOR SUBSCRIBERS

3,901

E-MAIL SUBSCRIBERS

1,923

FINANCE & ADMIN SERVICES MIKE BUSH ยก Reconciled month-end books ยก Working on Fiscal Year 2021 Budget

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues

$446.78

Purchase Orders Issued

G.F.* Revenues

$24,109.19

Open Purchase Orders

D.D.A.* Revenues

$1,967.00

Change Purchase Orders

W.S.* Revenues

$6,305.17

Budget Override Requests

UTILITIES Billing In-person/over-the-phone

Service Disconnections 49/55

Robotic Courtesy Calls

Customers Billed

Staff Courtesy Calls

Total Amount Billed

Customers Disconnected

COURT General Statistics Court Sessions Held Citations Received

Scheduled Arraignment Cases

Scheduled Trial Cases

Warrants Issued (F.T.A. & V.O.P.)*

Number of F.T.A.s

Citations (F.T.A.) sent to D.D.S.*

F.T.A. Cases reconciled after court

Revenue *Main Street Tourism Fund (M.S.T.F.)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A.)

*Department of Driver Services (D.D.S.)

*Water and Sewer (W.S.)

$2,843

COMMUNITY DEVELOPMENT DAVID RAST Meetings (held remotely): Congress for New Urbanism virtual conference; Building Department credit card payment; City Hall owner/architect/ contractor meeting; Technical Review Committee; Art and Architectural Review Committee; Livable Centers Initiative project scope meeting; new City Hall site visits; new City Hall interior signage package review. Plan Reviews Underway: Walton Communities (revised); Habersham townhomes; Dixon Farm rezoning.

BUILDING DEPARTMENT

PLANNING & ZONING

Review Type

Phone Inquiries

Building Inspections

Zoning/project-related

Permits Issued

Plan submittal/project update

Plans Received

Sign/permit requirements

Erosion Control Inspections

Miscellaneous

Development-Related Inspections

CODE ENFORCEMENT Proactive General Maintenance

Grass Cutting

Inoperable Vehicles

Prohibited Signs

Working without a Permit

Complaint Complaint investigations

Trash containers

Applications Processed & Plans Reviewed Banner/sign permits

Signs/sign variances

Special events permit

Occupational Tax applications

Special exceptions

Rezoning

Conceptual site plans

Development plans (revised)

Development plans (new)

Building elevations

Preliminary/final plat

Addressing

Site inspections

POLICE DEPARTMENT SCOTT GRAY ยก We had two more peaceful protests on the Courthouse Square. ยก Chief Scott Gray met productively with concerned citizens on 6/11 to discuss

police conduct, including the Use of Force Policy, laws and court rulings dictating the Use of Force Policy, training, procedures used in investigating Use of Force.

ยก A robbery by sudden snatching occurred at Kay Jewelers in the Fayette

Pavilion shopping center.

FIRE DEPARTMENT ALAN JONES Events: Personnel completed the annual pump test. Suspicious packages shift training was completed. Projects: Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health officials regarding COVID-19. Emergency Medial Services supplies were ordered. Daily cleaning and sanitizing of self-contained breathing apparatus continues. Division Chief Jeff Gable continues to update the COVID-19 Incident Action Plan. Chief Alan Jones attended a meeting to discuss traffic calming options with Woodgate subdivision homeowners association members as well as City Manager Ray Gibson, Police Chief Scott Gray, and Public Services Director Chris Hindman.

PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained Heritage Park and Lane Brown Gazebo area, Church Street Park, Kathi Avenue roundabout, North Jeff Davis Drive, the Train Depot, the City Cemetery, the Courthouse Square area, Lee Street, Highway 85 South, New Hope Road, Police Department Headquarters, Highway 314, White Road, Patriot Park, and Highway 54 West; collected trash at Lane Brown Gazebo. Stormwater: Completed landscaping at 100 Woodgate Drive; repaired erosion next to catch basin at Carriage Chase Drive; cleaned storm drain at 119 Beaverbrook Lane. Sewer: Average daily flow treated was 2.213 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.37 million gallons of system demand; repaired two water leaks; performed maintenance on 12 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 36

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to focus on COVID-19 and federal and state requirements relating to City employees; continuing to participate in various COVID-19 webcasts in order to remain in compliance; keeping spreadsheet updated for potential City employee pandemic cases; requesting proper leave forms to be completed by employees who are out of work due to COVID-19-related absences; prepared budget reports. Turn Over Report: There were no terminations and no new hires. Employment Opportunities: ยก Waste Water Plant Operator - applications received: 2 ยก Firefighter - closed ยก Police Officer - applications received: 6 ยก Public Works Operations Manager - applications received: 5 ยก Code Enforcement Officer - applications received: 15