Weekly Report February 22-28, 2021

CITY MANAGER’S

WEEKLY REPORT FEBRUARY 22-28, 2021

RAY GIBSON

The Fayetteville City Council and Planning & Zoning Commission held a joint work session to collaborate on the new Unified Development Ordinance.

2/22 Held the weekly Management Team meeting Along with Mayor Ed Johnson, held a meeting with Fayette County Board of Commissioners Chairman Lee Hearn Held a meeting with Assistant City Manager/Fire Chief Alan Jones to 2/22 discuss a citizen survey based on discussions from the City Council retreat 2/22

2/23 Attended the City Council Work Session meeting 2/23 2/23 2/23 2/24

2/24 2/24

Along with Steve Mauro from Comprehensive Program Services, IT Director Kelvin Joiner, Public Services Director Chris Hindman, and Assistant City Manager/Fire Chief Alan Jones, held a meeting at the New City Hall with Base 6 consultants to discuss LV/AV items Attended the bi-weekly Owner, Architect, Contractor (OAC) meeting for the New City Hall & City Center Park project Attended the joint Planning & Zoning Commission/City Council meeting regarding the Unified Development Ordinance (UDO) Worked on New City Hall & City Center Park project correspondence and reviewed the Memorandum of Understanding for the current City Hall building to be executed with Roundtown Along with Finance & Administrative Services Director Mike Bush and Assistant Finance & Administrative Services Director Carleetha Talmadge, held a meeting with Municipal Court Judge Nailah McFarlane Participated in the Leadership Cohort Training with the City of Indianola, Mississippi CONTINUES ON PAGE 2

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CITY MANAGER’S REPORT CONTINUED

2/24 2/24

2/25

2/25

2/25 2/26 2/26

Participated in a Zoom meeting with the New City Hall & City Center Park project team to discuss the park sound stage Held a Zoom Meeting with Bill Stark from Innercomm to discuss the March 2 Staff Retreat Participated in a Zoom meeting with Public Services Director Chris Hindman, Assistant City Manager/Fire Chief Alan Jones, Tim Blaydes from Goodwyn Mills & Cawood, and Tim Mitchell from Clear Water Solutions to discuss a water withdrawal permit and associated conditions placed on the permit from EPD Along with Finance & Administrative Services Director Mike Bush, and Economic Development Director Brian Wismer, held a meeting with staff from the Fayette County Tax Assessor’s Office regarding the Meridian on the Square Development Along with Community & Economic Development Director David Rast, held a phone conference with City Attorney David Winkle to discuss a couple of zoning items Held a Zoom meeting with Bill Stark from Innercomm to discuss the March 2 Staff Retreat and other leadership training items Held a meeting with Abe Morrall from ATL Group to discuss Succession Planning training options for staff

2/27 Prepared for a March 1 Leadership Podcast on DISC Assessments

CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Attended the weekly Management Team meeting 2/22; attended the online February Election Forum 2/23; attended the LeaderGov Cohort - Fayetteville/ Indianola Zoom meeting 2/24.

Projects: Prepared for the 2/23 City Council Work Session; completed the 360 Assessment to prepare for the LeaderGov Cohort training on 2/24; prepared the 3/4 City Council agenda packet; prepared and sent various public notices to Fayette County News.

Open Records Requests: 5

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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Library/Main Street Storefront Scavenger Hunt; State of the City Address.

Meetings Attended: City Council work session 2/22; City Council and Planning & Zoning Commission joint session 2/22; met with Chief Scott Gray 2/24; attended the LeaderGov workshop 2/24.

Projects: City News; Weekly Report; E-Mail Update; Website/UX; DowntownFayetteville.org; Police Department video; City Hall video wall; Court letterhead; new City mugs.

Publications: City News; Weekly Report; E-Mail Update.

Events Attended: Police Department press conference 2/24.

Media Requests: 43 Open Records Request: 1 Press Release: Police rescue victims from fiery crash 2/22.

E-Mail Update subscribers: 1,953

COVID-19 COMMUNITY DISCOURSE Governor Brian Kemp extended the pandemic State of Emergency in Georgia through Tuesday, April 6, 2021.

CITY WEBSITE VIEWS

8,760

Page Title

Home

+12% change CITY WEBSITE USERS

3,273

+39% change

1,503

Job Board

502

Payment

427

Police story

385

Police Department

264

Public Safety

201

Payment warning

154

Reached

Times Shared

Post Sentiment

LCI Survey 2/22

12K

88

201 likes, 21 loves, 4 hahas, 2 wows, 2 angry, 184 comments

Police fiery crash rescue

1.9K

4

86 likes, 23 loves, 5 wows, 4 comments

FACEBOOK FOLLOWERS

03

Page Views

Website Analytics provided by Google

Social Media Engagement: Top Facebook Post Titles

Website Engagement:

11,786

NEXTDOOR SUBSCRIBERS

4,270

E-MAIL SUBSCRIBERS

1,953

FIRE DEPARTMENT ALAN JONES Events - All shifts completed monthly EMS in-service training at Emergency Response Training & Support Services and completed aerial operations training.

Projects - Chief Alan Jones attended the following meetings: Strategic Plan Survey at the City Manager’s office; City Council Work Session at City Hall; Owner, Architect, and Contractor (OAC) meeting for the New City Hall; Zoom meeting for a groundwater permit; joint meeting with the Planning & Zoning Commission and City Council for the Unified Development Ordinance; Leadership Cohort with LeaderGov. Chief Jones participated in the greenhouse cleanup at the Lafayette Educational Center. Deputy Chief Linda Black attended the LeaderGov workshop.

Chief Black and Captain Joshua Collins assisted the Georgia Department of Public Health (DPH) and Fayette County Department of Fire and Emergency Services with COVID-19 vaccinations. Chief Black attended various webinars throughout the week with Georgia DPH officials and various other medical associations regarding COVID-19. Division Chief Keith Harris continued scheduling testing for potential firefighter candidates. Battalion Chief Jeff Gable updated the COVID-19 Incident Action Plan. March pre-plans and business inspections issued to all shifts by the Fire Marshal. Tower 91 is out of service for repairs and remains at Ten-8 in Smyrna.

Weekly COVID-19 report was completed and sent to the Georgia DPH; continued the daily cleaning and sanitizing of self-contained breathing apparatus masks and regulators.

POLICE DEPARTMENT SCOTT GRAY ¡ Monday, February 22 - Chief Scott Gray taught classes this week in Griffin; Deputy Chief Robert Mask attended the weekly Management Team meeting; a Command Staff meeting was held to reference current and past information. ¡ Tuesday, February 23 - New candidate interviews were held at the Police Department; Deputy Chief Mask attended online leadership training for the Cohort (Muskegon, Michigan); two new patrol vehicles were picked up from Fayette Signs, and a third one was dropped off for lettering. ¡ Wednesday, February 24 - Chief Gray attended a press conference for Officer Maggie Murphy and Officer Michael Perry regarding the crash on Helen Sams Parkway. ¡ Thursday, February 25 - Captain Patty Kent assisted the Hampton Police Department with their Captain promotional process; the new Office of Professional Standards vehicle was picked up from Wade Ford. ¡ Friday, February 26 - Chief Gray completed his teaching engagement; reviewed weekly reports from each division; Deputy Chief Mask attended a Zoom meeting in reference to future Municipal Court arrangements.

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FINANCE & ADMIN SERVICES MIKE BUSH ¡ Reconciled month-end books. ¡ Bid Opening held for Auditing Services: 4 responded - McNair, McLemore, Middlebrooks & Company; Mauldin & Jenkins, LLC; Nichols, Cauley & Associates, LLC; PJC Group, LLC. ¡ Popular Annual Financial Report research and development, partnering with a college student matched by the Government Finance Officers Association.

COURT

ACCOUNTING Major Revenue Funds Main Street Tourism Fund Revenues General Fund Revenues

General Statistics -

$710,461.83

Downtown Development Authority Revenue

-

Water & Sewer Revenues

$3,353.41

PURCHASING Order Statistics Purchase Orders Issued

29

Open Purchase Orders

91

Change Purchase Orders

23

Budget Override Requests

3

UTILITIES Billing In-person/over-the-phone

138/132

Court sessions held

5

Citations received

124

Scheduled arraignment cases

50

Scheduled trial cases

31

Warrants Issued for Failure to Appear (FTA) & Violation of Probation

-

Number of FTAs

9

FTA citations sent to Dept. of Driver Services

-

Probation Revocation Hearings

3

In-Person sessions

-

Virtual sessions

4

Probation sessions

1

Revenue

$22,690

NEW BUSINESSES THIS WEEK Business Name

Address

Dash Rapid Result PreEmployment/Wellness

560 North Jeff Davis Drive

Dee Lou Trucking, LLC

110 Habersham Drive, Suite 135

Discovery Connections

145 Howard Lane

Distinguished Styles Barber Services and Salon

125 Pavilion Parkway

Gloss Nail Spa

115 Promenade Parkway, Suite A

Customers Billed

-

Hospice Advantage, LLC DBA Compassus Fayetteville

101 Yorktown Drive, Suite 107A

Total Amount Billed

-

Lamak Motorsports, LLC

90 Commerce Drive, Suite B28

Sumitomo Forestry America, Inc.

160 Whitney Street

Touring Group, LLC

90 Commerce Drive, Suite B35

Service Disconnections

Occupational Tax

Robotic Courtesy Calls

81

Staff Courtesy Calls

56

Business License Applications Received

17

Alcohol License Applications Received

4

Customers Disconnected

1

Business Licenses Completed

17

Alcohol Licenses Issued

4

Business Licenses Pending

-

Alcohol Licenses Pending

-

Business License Renewals Issued

57

Alcohol License Renewals

-

05

Total Amount Collected $146,256.34 Outstanding Renewals

-

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: We began working on the Performance Appraisal portion of the Performance Management System on the ClearCompany platform. We continue to focus on COVID-19 and federal and state requirements as they relate to City employees and on remaining compliant with mandates. We continue to maintain a case spreadsheet of potential pandemic cases involving City employees. We are requesting proper leave forms to be completed by employees that are out of work due to COVID-19 related absences. We continue to review and update various administrative policies for accuracy. We completed the final review and disseminated the 1095-C forms to all employees. We finalized the requested documents for the Property and Casualty Insurance renewals.

Turn Over Report: There was one new-hire and three terminations during the period of February 22-28, 2021. There are 20 vacant positions: seven in Fire Services, three in Public Services, five in the Police Department, two in Community & Economic Development (one position on hold), two in Municipal Court, and one in Human Resources (on hold).

Employment Opportunities (20 total vacant positions): ¡ Certified Police Officer - 2 applications ¡ Non-Certified Police Officer - 7 applications ¡ Firefighter - 14 applications ¡ Event Specialist - (closed on 2/5) ¡ Assistant Director of Public Services - (closed on 2/5) ¡ Accreditation Manager - 0 applications ¡ Administrative Clerk - Court - 15 applications ¡ Deputy Clerk of Court - 16 applications ¡ Crime Scene Technician - 72 applications

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 66 new, 69 closed.

Projects: We are continuing to work on a list of technology needs for the new City Hall building; reviewing the audio/visual plan for the new City Hall continued; documents retention continued (working), Building records, Court; Fleet Maintenance Systems (in-review); new phone system (RFP planning); Occupational Tax online form project; Water and Public Works work order system (in-review); Video Wall in progress; installing electrical in new Court office; reviewed and responded to numerous e-mails throughout the week having to do with City projects.

Meetings: Committee meeting; Technology Department staff daily standing meeting; Microsoft 365 meeting, network training with staff; meeting with an electrician for Court.

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COMMUNITY DEVELOPMENT DAVID RAST Meetings 2/22

Attended the weekly Management Team meeting; virtual meeting with the Director of Planning & Zoning and Jason Walls to discuss potential buffer reduction on the Cabinet Transformations tract; met with the Director of Economic Development, Bill Mixon and Knight Construction representatives to discuss a potential townhome development on the Brandywine tract; met with the Director of Planning & Zoning to review house plans and foundation plans for several lots within Trilith Phase 2

2/23

Attended the City Council work session to present the Unified Development Ordinance (UDO) overview; attended the monthly virtual Leadership Cohort meeting; virtual meeting with the Metro Atlanta Housing Task Force; attended the bi-weekly Owner/Architect/Contractor meeting at the new City Hall; met with the Senior Planner to review the Town Stage project at Trilith; attended the joint workshop with the City Council and the Planning & Zoning Commission to review Chapter Two of the UDO

2/24

Attended the virtual Technical Review Committee meeting; participated in the Event Specialist interview for Candidate 1; met with Adam Price, Steve Gulas, Daniel Fields, and Michael Haponski to discuss grading and drainage plans for the Dixon Farms subdivision

2/25

Participated in the Event Specialist interviews for Candidate 2, Candidate 3, and Candidate 4; attended the virtual seminar for #SMARTer Together - Ready for the Smart(er) City; phone call with the contractor for DSW to discuss operations for building elevations; virtual Arts & Architectural Advisory Committee meeting; phone call with the City Manager and City Attorney to discuss the Satterfield marketplace appeal

2/26

Met with Jefferson Browne and Paul Gresham to review building elevations for the Broadway Diner project

PLANNING AND ZONING Occupational Tax - zoning certifications

12

Zoning verification letters issued

2

Sign permits issued

-

Special Event permits issued

-

Site inspections performed

2

CODE ENFORCEMENT

07

Complaint investigation

5

Disposal of garbage

3

General maintenance

2

Inoperable vehicle/junk

3

Permit required

2

Prohibited signs

4

Trash containers

1

Working without a permit

6

COMMUNITY DEVELOPMENT CONTINUED BUILDING DEPARTMENT Building inspections completed

40

Plans received

8

Permits issued

7

Permits issued - total construction value

$2,084,950

DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections

28

Development-related inspections

3

DEVELOPMENT UPDATES Project Name

Address

Building size/No. of lots

Status

Fayette Meadows

Highway 92 at Jimmie Mayfield Boulevard

129 lots

Final plat - Phase 1 staff review

Trilith – Spotlight Theater

155 J. Arthur Rank Avenue

39,350 square feet

Project on hold

Springhill Suites

139 North Glynn Street

57,692 square feet, Development plans 87 rooms being prepared

Satterfield Townhomes

Satterfield Marketplace

52 units

Development plans staff review

Oceanic Data Center

Highway 54 West at Veterans Parkway

About 1,000,000 square feet

Development plans being prepared

Fayette Discount Gas and Tobacco

535 North Glynn Street

1,800 square feet

Development plans being prepared

Jersey Mike’s retail building

985 North Glynn Street

4,020 square feet

Conceptual site plan appeal on 3/04 City Council agenda

Take 5 Oil Change

985 North Glynn Street

1,484 square feet

Conceptual site plan appeal on 3/04 City Council agenda

Andy’s Frozen Custard

800 North Glynn Street

2,170 square feet

Development plans staff review

94,000 square feet

Development plans under construction

Trilith Studios Phase 4A 400 Veterans Parkway The Shoppes at New Hope

Highway 314 at New Hope Road

16,200 square feet

Development plans staff review

Trilith Phase 3 residential

Veterans Parkway

mass grading / single family

Construction plans approved

2 lots

Minor subdivision approved

Marquis DR subdivision Marquis Drive Epic Car Wash

1512 North Highway 85 7,050 square feet

Development plans staff review

Dixon Farms

190 Whitney Street

Construction plans staff review

Broadway Diner

705 West Lanier Avenue

Cabinet Transformations

735 West Lanier Avenue

47 lots

Conceptual site plan on 3/23 P&Z agenda 4,900 square feet

Conceptual site plan on 3/23 P&Z agenda

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ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Final bid package preparation for the hospital trail/ bridge project with Fayette County and AECOM (City’s consultant) staff; internal staff meeting to discuss the Meridian on the Square project; attended the Unified Development Ordinance workshop with the City Council and the Planning & Zoning Commission; along with David Rast, met with developers interested in a local townhome project.

Downtown Development Authority/Main Street: Attended the final inspection on the Stonewall Avenue Road Diet project; attended Event Specialist position interviews; met with AT&T and Comcast field representatives to discuss the 119 South Glynn Street building renovation; addressed a lease amendment item with the 119 South Glynn Street tenant; attended the Art & Architecture Advisory Committee design meeting; amphitheater site visit with L’Tanya Hancock for a possible September rental; amphitheater site visit with The Joseph Sams School staff for a June rental; continued preparation for 2021 concerts; participated in a LeaderGov session with City staff.

PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; Cleaned the intersection of Grady Avenue and West Lanier Avenue; weeded and blew the Grady Avenue roundabout, Tiger Trail, and Lafayette Avenue; trimmed hedges and trimmed the sidewalk area on Beauregard Boulevard; pruned crepe myrtles in Patriot Park; completed trash runs in the parks, Lane Brown Gazebo area, North Highway 85 middle medians, the right of way in front of the car wash on South Glynn Street; White Road, and North Glynn Street; installed mini stop signs on the cart path; removed bricks from the corner of the courthouse; repaired the sidewalk on Clairmont Court and Mansfield Drive; re-landscaped the island on Stonewall Avenue in front of Jackson Insurance; retrieved a catch basin lid at the corner of South Glynn Street and Stonewall Avenue; cleaned the bay area and shop building; cut and maintained the fountain area, Courthouse Square area, the main intersection of Highway 314 and Highway 85, the Holliday Dorsey Fife House, the middle of Highway 314, South Jeff Davis Drive, Helen Sams Parkway, the West Lanier Avenue median from Grady Avenue to Tiger Trail, and the medians on North Jeff Davis Drive.

Stormwater: Added field dirt and rock work at Clairmont Court due to erosion.

Sewer: Average daily flow treated was 2.01 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements.

Water: Average daily flow of 903,572 gallons well-withdrawn and 203,000 purchased from the county for a total of 1,106,000 gallons of system demand per day; repaired two water main breaks; performed maintenance on 64 water meters; maintained water plant and remained in compliance of our permit requirements.

Utility Locates: 68

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