Working Together I October 2022

Working Together

Open Enrollment November 1 to 14

Welcome to the 2023 Benefits Open Enrollment!

Now more than ever, with this difficult economy and the need to recruit and retain staff at the forefront, Excela Health remains focused on maintaining a market competitive benefit package with affordable premium cost sharing. We understand that employees across the health system may have different medical and wellness needs, therefore, we have crafted a complete benefit package of core and voluntary plans to meet the needs of our employee population. This year there are no plan benefit changes. However, employee contributions on the medical plans are increasing slightly at (3.5%) across the three salary tiers. For most employees, this increase ranges from $2-$7 additional premium per pay depending on salary tier and coverage level chosen.

Key Reminders:

Open enrollment is your opportunity to review your benefit options and make important decisions for yourself and your covered dependents. All employees must complete the online Open Enrollment through the UKG Portal for 2023, even if you are waiving benefits or keeping the same benefits. If you do not complete the Open Enrollment in UKG, you will not have benefit coverage for January 1, 2023.

Please take time to carefully review the updates in this Working Together Online Newsletter and visit the Excela Health Intranet, Benefits/My HR. Our 2023 Employee Benefit Guide has been updated with our benefit offerings, eligibility and rate information.

Please note: New Plan ID cards will only be sent to employees enrolling in coverages for the first time and those changing medical carriers. Dependents will only receive new medical cards when added for the first time. Otherwise, if you or a dependent are in need of a new card, you can request/print one by calling the carrier directly at the number on the back of your card or logging into the carrier’s web page.

Any changes made during Open Enrollment will be effective January 1, 2023.

To Complete Enrollment:

Log on: UKG Portal – my.excelahealth.org

Click “Myself” then “Open Enrollment”

All detailed benefit information is available on the Excela Health Intranet Under “Benefits/My HR” link.

Need Enrollment Assistance?

November 1 to 14.

Monday-Friday — 7 a.m. to 5 p.m.

Additional Times:

Thursdays, November 3 & 10 — 5 p.m. to 8 p.m. Saturdays, November 5 & 12 — 9 a.m. to 12 p.m.

To speak to a Benefits Representative

Call: 724-689-1922 or

Email: benefits@excelahealth.org

Room

Hospital

Plan pays 100% after

Plan pays 100% after deductible

(waived

80% after

copay per

60% after

Dental – United Concordia Premiums Bi-Weekly

To locate Network providers- www.UnitedConcordia.com

Benefit Category Standard

Diagnostic/Preventative 100%

Basic Services (ex. fillings, extractions, root canals) 50%

Major Services (ex. crowns, dentures) 50% 50%

Orthodontics up to age 19 Not Covered 50% ($1,000 lifetime max) Deductibles (excludes Basic Services) $50/$150 $50/$150

Annual Maximums (per person) $1,200 $1,500 (excludes orthodontics)

Vision – Davis Vision Premiums Bi-Weekly

To locate Network providers- www.davisvision.com or call 1-800-999-5431

Davis Vision Emp Only 2 Person Family Davis Vision Emp Only 2 Person Family Basic Plan $0.84 $1.66 $1.99 Gold Plan $3.42 $6.81 $8.19

Plan Highlights

Eye Exams, Frames, Lenses and Contacts Coverage

Benefit Eligibility

In Network

Exam every 24 months

Dependents up to age 19exam every 12 months $0 copayment exam $0 copayment for Fashion Selection, $60 - $75 credit for frames or contacts

Exam every 12 months

Dependents up to age 19exam every 12 months $0 copayment exam $0 copayment for Fashion Selection, $100 - $110 credit for frames or contacts

Full-Time and Weekend employees are eligible for the Medical, Dental and Vision plans. Variable hour/part-time employees who averaged 30+ hours per week during the 12 month lookback period ending on October 15, 2022 are eligible for medical coverage in compliance with the Affordable Care Act (ACA). Variable hour/part-time employees will be notified directly by letter (email/mail) of their eligibility. Only employees and children are eligible under the ACA coverage.

Spouse Coverage: under the Excela Health Medical/Rx benefit plan, spouses who do not have coverage available through their employer, are not employed, self-employed with no coverage offer, or enrolled in Medicare are eligible for coverage. If coverage is offered for Medical/Rx, dental, and/or vision coverage with your spouse’s employer then must enroll with their own employer. Please note: The annual spouse verification takes place within the UKG online open enrollment. The employer questionnaire form must be completed and returned to the Benefits Department at benefits@excelahealth.org by November 15, 2022 for spouse election coverage under the plan, only if applicable.

Dependent Coverage: Definitions of eligible dependents varies based on plan. Please see specific details on each benefit plan page in the online open enrollment for details. Full-Time students and newly covered dependents need to provide proof of eligibility (see Excela Health Intranet Benefits/MyHR for details) to the Benefits Department at benefits@excelahealth.org to ensure coverage is started.

Flexible Spending Account (FSA)

Healthcare FSA is a way for employees, spouses, and dependents to use pre-tax dollars to pay for eligible healthcare expenses not covered by insurance such as co-payments, deductibles, co-insurance, dental and vision expenses and even some over the counter medications. Healthcare FSA annual contribution - minimum of $260 ($10/pay) to a maximum of $2,700 ($103.85/pay).

Dependent Care FSA is a pre-tax benefit account used to pay for dependent care services, such as preschool, summer day camp, before or after school programs, and child or elder daycare. Dependent Care FSA is NOT for your dependent’s healthcare expenses. Dependent Care FSA annual contribution - minimum of $260 ($10/pay) to a maximum of $5,000 ($192.31/pay).

New elections must be made each plan year! Both plans are a “use it or lose it” benefit meaning amounts contributed during the plan calendar year must be spent, or funds will be forfeited. Employees are issued new debit cards at their expiration, continue to use the existing debit card if re-electing this year. Debit Cards and Direct Deposit options make claims filing and reimbursement easy!

Life Insurance

Group Term Life Optional Life Insurance

Full Time Employees after six months of employment

No Cost / Employer Paid

See UKG Online Enrollment for coverage amount

Short Term Disability

Medical history statement is

or

on 1/1/2023

required for this

during the 2023 plan year. The

STD Basic 50% - Voluntary Plan

Full time employees

Replaces lost income due to a disability up to $1,000 a week up to 13 weeks

See rates in UKG Open Enrollment

Long Term Disability

Basic 50% LTD Plan

Full Time Employees after six months of employment

No Cost / Employer Paid

Replaces lost income due to a disability after 6 months at 50% of annual base salary

Max monthly benefit of $8,000

Full Time Employees - Rates based on age

Amounts of 1 to 4 times base annual salary

Max $1,000,000

Medical history statement is required if newly electing.

or

to

to

Term

the

due to

STD Enhanced 60% - Voluntary Plan

Full Time employees

Replaces lost income due to a disability up to $3,500 a week up to 26 weeks

See rates in UKG Open Enrollment

for

Buy Up 60% LTD Plan

Full time Employees

Can purchase additional coverage up to 60% of monthly earnings, max monthly benefit of $8,000

Medical history statement is required if newly electing or increasing coverage.

Full-Time | Weekend | Part-Time Employees

• Hospital Indemnity Coverage

• Accident Coverage

• Critical Illness Coverage

Voya enrollment will be in UKG Ultipro Open Enrollment. If you are currently enrolled in Voya coverage and want to continue coverage, you must re-enroll in UKG for 2023.

Full-Time Employees:

• Whole Life Insurance

• Term Life Insurance

Part-Time | Weekend Employees:

Short-Term Disability

Whole Life Insurance

Term Life Insurance

You may enroll by calling 1-888-219-8732. If you already have enrolled, you do not need to re-enroll.

Hours:

11/5, 11/12

a.m. to 1 p.m.

11/3, 11/11

a.m. to 8 a.m.

11/2, 11/10

p.m. to 7 p.m.

Part-Time Employees:

• Dental

• Vision

Humana enrollment will be in Ultipro Open Enrollment. If you are currently enrolled in Humana dental and vision and want to continue coverage, you must re-enroll in UKG for 2023.

Wishbone Pet Insurance

Nobody wants to imagine their pet getting sick or injured - but when it comes to your pet’s health, it’s best to expect the unexpected. Enroll in pet health insurance from Wishbone and receive 90% reimbursement on your pet’s veterinary care. With a low deductible of $250, protecting your pet’s health and your finances has never been easier! Wishbone Pet Insurance is accepted at any vet in the U.S., including emergency hospitals. Once you file a claim, expect to be reimbursed via direct deposit or mailed check in five business days or less. It’s that easy!

Get a quote & enroll at www.wishboneinsurance.com/excelahealth Wishbone Pet Insurance is program managed by Odie Pet Insurance Marketing, Inc. and is underwritten by Clear Blue Insurance Group. Please visit www.getodie.com for more information.

Protect Yourself from Fraud and Identity Theft

Select Electronic 1095 and W2

Your form 1095 and W-2 contain sensitive information, including your social security number. Employees who select to have their 1095 and W-2 electronically also receive their form earlier.

To complete this change:

1095's

• Log into UKG

• Select "myself"

• Select 1095-C under the "Benefits" menu

• On the right hand side, under "Things I can do" click

• change form 1095-C Consent

• Click go paperless and Save

Year-End To Do List

To complete this change:

W-2

• Log into UKG

• Select "myself"

• Select W-2 under the "pay" menu

• On the right hand side, under "Things I can do"

• click change form W-2 Consent

• Click go paperless and Save

Have you moved? Did you update your address in UKG?

To complete this change:

• Log into UKG

• Choose MYSELF

• Choose PERSONAL

• From right-hand side of screen under THINGS I CAN DO choose Change Name, Address or Telephone

Have you reviewed your current W4 IRS tax withholding form? Do you need to make changes?

To complete this change:

• Log into UKG

• Choose MYSELF

• Choose PERSONAL

• From right-hand side of screen under THINGS I CAN DO choose Add/Change Withholding Form (W4)

• Choose Employee’s Withholding Certification (W4)

• Read thru the form carefully and change any information as needed

• Submit change(s)

REVIEW OR UPDATE YOUR BENEFICIARY DESIGNATIONS WITH FIDELITY

Did you know almost 50% of Excela Health employees have NOT named a beneficiary to their Fidelity 403(b) or 401(k) account? Are you one of these at risk?

Why is it important to name a beneficiary?

As a reminder, your beneficiaries are separate from your Life Insurance Program. It is important to update your information for all accounts and review your designations whenever you experience a life event (marriage, divorce, death, or birth) or simply wish to change an existing beneficiary.

Use a simple, online process—Fidelity NetBenefits®, www.NetBenefits.com I 800-343-0860

For Legacy Vendor 403(b) plans with Brighthouse, Metlife, Nationwide and Lincoln, as well as the Defined Benefit Pension Plans (frozen 2010) please contact the Excela Benefits Department at benefits@excelahealth.org or 724-689-1922 for a paper beneficiary form.

Caring for the Community

Clyde grew up in Derry, Pennsylvania and joined the U.S. Navy in 1974. Throughout his twenty years there, he was active and achieved the rank of E-8 Sr. Chief Petty Officer. In 1994 he started his second career with Westinghouse, where he worked until retirement in 2018. After a few years of retirement he found himself in his family doctor’s office with a scale that was reading dangerously close to three hundred pounds.

His doctor referred him to the Well-Being Center for guidance and support to get on the right track. His mainstay supports have been registered dietitian Aleks and exercise and wellness specialist, Carolyn. Aleks has helped him to understand his nutritional choices and choose healthier options. New and challenging workouts have kept Clyde engaged and excited to workout with Carolyn – and to continue working out on his own.

After losing nearly 100 pounds with the help of his Well-Being Center support team, his only regret is that he didn’t start sooner! If you would like to speak to someone at the Well-Being Center regarding your health challenges, please call 724-830-8568.

First Weight In: Today: Weight:

Fat

Weight:

BMI:

Body Fat

2023 Wellness Program Updates

Get the Most out of 2023 Wellness with a biometric screening Biometric screenings are available system wide from November to August 2023 with over 6000 appointments available. Take 10 minutes of your time for a quick screening that can possibly earn more than the 200-point goal!

NEW Biometric screening Registration with SignUp Genius Reserve your biometric screening date and time through the new registration program SignUp Genius. This web-based program can be accessed anywhere to reserve your appointment!

Just Lose It program has become NU-U!

We have enhanced the Just Lose It Program to help you reach your weight lose goals in 2023! Take advantage of nutrition, exercise, and stress programs through the WBC and earn rewards while you lose!

Healthy Mind-Body-Spirit

Washington Employee Assistance Program (EAP)

The employee assistance program offers support and resources to balance life, work and manage difficult situations at no cost to employee and household members. If you are seeking assistance for a life-threatening situation or emergency, call 911 immediately.

Unplug & Recharge

Teaching employees to focus on the present moment, find inner peace and happiness. Weekly emails can help to create healthy habits to build your resilience and manage stress. Request the weekly emails here: wellbeingcenter@excelahealth.org.

Music & Mind-Body-Spirit Videos

Relaxing music and experiential exercises that can be used at work or at home and be accessed through the Well-Being Center Intranet page.

Self-Care Boosters

A series of simple videos sharing easy to learn practices to increase energy, boost your immune system or find calm and peace in the midst of chaos.

Customized Stress Management Programs

The Excela Health Well-Being Center can bring customized stress management and self-care/ improvement programs to your department, committees or meetings. The program may include Work-Life Integration, Emotional Intelligence and Developing Mindfulness, and more.

Caring4You

Staff work hard to care for patients and families. Caring4You is a program designed to offer support for YOU when needed. When adverse events occur or stress levels rise Caring4You will provide peer support and resources for our employees to promote resilience and well-being.

Music Therapy

Through our partnership with Laurie Fox, Music Therapist of Seton Hill University Excela Health has the privilege to provide this evidence-based treatment beneficial in increasing memory, lower blood pressure, reduce stress, boost self-esteem, and improve coping. Virtual sessions, helpful videos, and onsite classes and seminars available to all Excela Health employees and family.

Nutrition/Weight Management

Nutritional Counseling

Much of healthy living is linked to healthy eating. Good nutrition can help improve your immune system, promote stress resiliency and a sense of overall well-being. One-on-one counseling is free to employees, spouses and dependents.

Ideal Protein

The Ideal Protein Protocol is a structured dietary intervention and behavioral change protocol that features partial meal replacement. The program follows the ketogenic approach. The dieter will consume adequate protein, while reducing calories and restricting carbohydrates. WBC has partnered with EH Weight Management Center to bring this incredible program and offering a 30% discount for Excela Health employees!

Employee Fitness

Exercise Opportunities

Regular exercise promotes better sleep and helps improve mood by leaving you feeling happier, more relaxed and less anxious. Discounted exercise opportunities are available to employees. Additional challenges make fitness fun and rewarding. Employee Wellness Gym currently FREE to all Excela Health employees.

Well-Being Center Staff

Patrick Martin, MS, Exercise Physiologist, Manager pmartin2@excelahealth.org

Elizabeth Minerva, RN, HSMI, CWHC, Holistic Stress Management Instructor, Certified Wellness Health Coach eminerva@excelahealth.org

Aleks Gavrilov, RD, LDN, Registered Dietitian agavrilov@excelahealth.org

Ian Hunter, RD, Registered Dietitian ihunter@excelahealth.org

Jyl Glunt, BS, CWHC, Exercise and wellness Specialist jglunt@excelahealth.org

Carolyn Loucks, B.S, Exercise and Wellness Specialist cloucks2@excelahealth.org

Norene Auer, CTTS, CWHC, Certified Tobacco Treatment Specialist, Certified Wellness and Health Coach nauer@excelahealth.org

Tina Chappell, Secretary tchappell@excelahealth.org

A’Leisha Clayton, BS, Exercise and Wellness Specialist aclayton@excelahealth.org

WELLNESS YEAR 2022

Frequently Asked Questions

When does the Wellness year begin and end?

The Wellness year is October 5 to September 30. New hires/new enrollees hold a different deadline for their first year depending upon when they were hired. REMEMBER if you AND your spouse are covered under medical then BOTH must complete Wellness program each year.

Do I need to get a biometric screening?

We highly encourage all of our employees to participate in the FREE biometric screening every wellness year. Not only can our screenings give you a health “snapshot”, but you also have the possibility to earn more than 200 wellness points! The earlier in the wellness year you complete a screening the more points you earn. REMEMBER the deadline to receive an onsite biometric screening is August 31!

What if I miss the August 31st screening deadline or cannot attend scheduled screening dates?

We have so many options available to you to complete a screening and earn wellness badges/points even if you do not make it to our WBC biometric screenings. We offer options such as Physician Derived Results (must be within current wellness year October to September) or schedule an appointment at our WBC Mountain View location before August 31 screening deadline. Go to the Employee Wellness/Well-Being intranet page for more options and to download Physician Derived Results form or simply give us a call at 724-830-8568 for more info.

How do I register for a biometric screening? All appointments can be scheduled through SignUp Genius link: https://bit.ly/3fXEFrJ or by scanning the QR code provided. Simply find the location, date, and time desired. If available click “Sign Up” then click “Submit and Sign up”. Enter all requested info including name and email and click “Sign Up Now” and that’s it you are all set!

Will my badges from medical claims be uploaded to my wellness right away?

Unfortunately, we are at the mercy of insurance companies and medical claims can take up to 2 months to be reported.

How do I schedule and appointment with a Well-Being Center Dietician?

All you need to do is contact our Well-Being Center at 7724-830-8568 or email us at wellbeingcenter@excela health.org. Remember employees, spouses, and dependents are eligible for nutritional counseling through our Well-Being Center dietitians. Don’t forget you earn a 25-point badge for an initial appointment with a WBC dietitian and additional 15-point badges for follow up appointments.

How do I sign up for group exercise, Employee Wellness Gym membership, personal Training, or NU-U?

Our group exercise classes have now expanded to on site and virtual! Go the the Well-Being Center Intranet page or email us at wellbeingcenter@excelahealth.org. For our Employee Wellness Gym membership and personal training options follow the link to our website and fill out the form to get started or contact us at wellbeingcenter@excelahealth.org

How do I sign up for Unplug & Recharge? We want you to continue to build resiliency and manage stress with our weekly emails and onsite customized stress and resiliency programs for you and your entire department. Simply send a request to wellbeingcenter@excelahealth.org. Also don’t forget a customized program participation earns a 25-point badge and stress email participation receives two 15-point badges as well!

Patrick’s Wellness words

Patrick’s Wellness words of encouragement to Excela Health

Hello to all of our Excela Health friends!

Another wellness year has come and gone and all of us at the Well-Being Center cannot be more pleased with your dedication, trust, and participation. In the past few years we have seen a worldwide pandemic that has changed how we live and work, experienced a global workforce shortage, and are now facing a record high inflation rate, causing stress and anxiety for many. There is no doubt that we have all felt the crunch, but the human spirit tells us to keep moving, put one foot in front of the other and we will persevere

While we cannot control every gut punch the world delivers, with the Well-Being Center in your corner you can evolve your skills to handle, block, and evade many of those punches.

Our wellness program has evolved to meet the needs of our Excela Health family to address issues including managing stress, from the Employee Assistance Program to the advancements in the Unplug and Recharge program. Nutrition counseling and exercise programs can be attended virtually with little or no cost to employees or family. We also tapped into the amazing world of music therapy being offered throughout the organization and received great feedback from attendees!

We know we can’t control all inflation and cost increases, but we can offer savings to our employees and their families who complete the wellness program every year. Who doesn’t want to save an average of $600 per year on medical insurance premiums!?

I know that we cannot solve all the problems in the world, but we do work to provide you with tools to handle everything that is thrown your way. Remember we are in your corner!

We truly thank you all for making this another incredible wellness year and we promise to work at the highest level to continue providing quality wellness programs and education.

Patrick C. Martin, MS Manager, Well-Being Center