Assistant Sales & Event Coordinator

Job Descripon

Posion Summary

The Assistant Sales & Events Coordinator is responsible for the seamless planning, coordinaon, and execuon of events within the facility. This role bridges event sales, food and beverage operaons, and on-site execuon, while also supporng markeng iniaves to drive bookings and revenue. The posion requires strong organizaonal skills, aenon to detail, and the ability to collaborate across mulple departments.

Key Responsibilies

Event Coordinaon & Client Relaons

 Respond to event inquiries via phone and email in a professional and mely manner

 Conduct venue tours with event organizers and gather event requirements

 Collect and organize all necessary event details for upcoming bookings

Operaonal Planning & Execuon

 Collaborate with banquet and operaons teams on event setup and takedown plans

 Assist with on-site event execuon and troubleshoot operaonal issues as needed

 Fill in for the Facility Sales Manager during absences

Administrave & Financial Dues

 Enter event details into scheduling and event management systems

 Provide event details for accounng to invoice

 Order and manage event supplies including linens, beverages, coffee, and floats

 Manage ll systems and support cash handling processes

Staff Coordinaon

 Schedule banquet and concession staff based on event needs

 Provide daily direcon and support to event staff

 Ensure clear communicaon between front-line staff and management

Markeng & Sales Support

 Assist with markeng iniaves to promote facility rentals and food & beverage services

 Idenfy opportunies to increase bookings and revenue, including outside sales.

 Help maintain up-to-date event lisngs, menus, and promoonal content

Compliance & Communicaon

 Aend weekly meengs and contribute to operaonal planning and communicaon

 Maintain compliance with internal policies and external health regulaons

Qualificaons

 Experience in event coordinaon, hospitality, or food & beverage operaons preferred

 Strong organizaonal and multasking skills in a fast-paced environment

 Proficiency with scheduling, POS, and basic accounng soware

 Excellent communicaon and customer service abilies with strength in sales and markeng an asset.

 Ability to work flexible hours, including evenings and weekends as required

Starng Wage $ 52,000 - $55,00 depending on experience, plus incenves

CONTACT:

Assistant General Manager Denise Cook

Phone: 780-532-3279 Email: denise@evergreenpark.ca