Event Check List Event_______________________________ Locale___________________________ Date/Time____________________________________________________________
Agency
Person Responsible
Date To Be Accomplished
Date Accomplished
• Initial contact for information • Hold the date • Confirm the date • • •
Program Approval • Committee decides/agrees • Budget decided/approved • •
Notes:
Person Responsible
Date To Be Accomplished
Date Accomplished
Chapter 5
Event Check List Contract
Person Responsible
Date To Be Accomplished
Date Accomplished
• Reviewed by S.A.A. • Riders (Addendum Attached) • Contracts signed by agency • Contracts received • Contracts returned • • •
Misc. Proposals/Activities
Person Responsible
Date To Be Accomplished
Date Accomplished
• Solicit faculty interest for classroom appearance • Write proposal to agency • Communicate back to faculty outcome of proposal • Write agency for permission to video tape • Write agency for permission to broadcast • •
Notes:
Building Your Leadership Skills
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Chapter 5
Event Check List
Facilities
Person Responsible
Date To Be Accomplished
Date Accomplished
Person Responsible
Date To Be Accomplished
Date Accomplished
• Make reservations • Confirm • Set up room • Dressing room clean/set • • •
Equipment • Sound arranged • Sound check • Lighting arranged • Staging • Tables/chairs • Crowd control ropes • Supplies • Video taping arrangements
Notes:
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Student Senate Handbook for Recognized Clubs and Organizations
Chapter 5
Event Check List Labor
Person Responsible
Date To Be Accomplished
Date Accomplished
Person Responsible
Date To Be Accomplished
Date Accomplished
Person Responsible
Date To Be Accomplished
Date Accomplished
• Light/sound technician • Set up crew • Ushers • Ticket seller(s) • Security • Staff person in charge •
Hospitality • Back stage refreshments • On stage refreshments • Escort(s) • Reception • Meal arrangements • •
Transportation • Travel arrangement • In town transport • Escort
Student Senate Handbook for Recognized Clubs and Organizatioins
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Chapter 5
Event Check List
Accommodations
Person Responsible
Date To Be Accomplished
Date Accomplished
Person Responsible
Date To Be Accomplished
Date Accomplished
• Hotel room reserved • Hotel room confirmed • • •
Promotion/Publicity On Campus • Newspaper • Radio • Cable TV • Posters • Flyers • Table Tents • Letters • Brochures • Buttons • Programs • • • •
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Student Senate Handbook for Recognized Clubs and Organizations
Event Check List
Off Campus
Chapter 5
Person Responsible
Date To Be Accomplished
Date Accomplished
Person Responsible
Date To Be Accomplished
Date Accomplished
• New releases • Public service announcement • Letters • Posters • Brochures • • • •
Tickets • Ordered • Received and numbered • Tickets to University Store • Advance reservations • Cash box ordered • Cash box picked up • Tickets accounted • Money deposited • •
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