2018 Orillia Ontario Winter Games Bid

2018 Ontario Winter Games Bid

Proposed Bid By: City of Orillia May 31, 2016

City of Orillia 2018 Ontario Winter Games

Table of Contents 1.

2.

Introduction........................................................................................................................................... 4 1.1.

Community Overview ................................................................................................................... 4

1.2.

Community Achievements ............................................................................................................ 5

1.3.

Community Support ...................................................................................................................... 6

1.4.

Bid Committee .............................................................................................................................. 6

1.5.

Bridge between Bid Committee and GOC..................................................................................... 6

1.6.

Games Organizing Committee ...................................................................................................... 7

Finance .................................................................................................................................................. 9 2.1.

2.1.1.

Municipal Contributions ....................................................................................................... 9

2.1.1.1.

2011 Census Statistics ......................................................................................................... 10

2.2.

3.

Budget ........................................................................................................................................... 9

Sources of Revenue..................................................................................................................... 12

2.2.1.

Earned Revenue .................................................................................................................. 12

2.2.2.

Sponsorships ....................................................................................................................... 12

2.2.3.

Granting Organizations ....................................................................................................... 12

2.3.

Guarantee ................................................................................................................................... 13

2.4.

Legacy Plan.................................................................................................................................. 13

2.5.

Games Management and Administration................................................................................... 13

2.6.

Hosting Equipment Available ...................................................................................................... 14

Sport Technical .................................................................................................................................... 15 3.1. Venue Evaluation Forms .................................................................................................................. 17 3.1.1.

5 Pin Bowling ....................................................................................................................... 17

3.1.3.

Alpine Skiing ........................................................................................................................ 19

3.1.4.

Badminton........................................................................................................................... 20

3.1.5.

Cross Country Skiing............................................................................................................ 21

3.1.6.

Curling ................................................................................................................................. 22

3.1.7.

Figure Skating ...................................................................................................................... 23

3.1.8.

Freestyle Ski ........................................................................................................................ 24

3.1.9.

Judo ..................................................................................................................................... 25

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City of Orillia 2018 Ontario Winter Games

4.

3.1.10.

Kickboxing ........................................................................................................................... 26

3.1.11.

Men’s Hockey ...................................................................................................................... 27

3.1.12.

Women’s Hockey ................................................................................................................ 28

3.1.13.

Para Alpine .......................................................................................................................... 29

3.1.14.

Ringette ............................................................................................................................... 30

3.1.15.

Sledge Hockey ..................................................................................................................... 31

3.1.16.

Snowboard PGS ................................................................................................................... 32

3.1.17.

Snowboard SBX ................................................................................................................... 33

3.1.18.

Snowboard Slopestyle......................................................................................................... 34

3.1.19.

Speed Skating ...................................................................................................................... 35

3.1.20.

Squash ................................................................................................................................. 36

3.1.21.

Synchro Swimming .............................................................................................................. 37

3.1.22.

Table Tennis ........................................................................................................................ 38

3.1.23.

Taekwondo.......................................................................................................................... 39

3.1.24.

Volleyball ............................................................................................................................. 40

3.1.25.

Wheelchair Basketball......................................................................................................... 41

3.1.26.

Wheelchair Curling .............................................................................................................. 42

3.1.27.

Wrestling ............................................................................................................................. 43

3.2.

Venue Map .................................................................................................................................. 44

3.3.

Distance Chart ............................................................................................................................. 45

3.4.

Proposed Dates ........................................................................................................................... 46

3.5.

Results Collection ........................................................................................................................ 46

3.6.

Medal Ceremonies ...................................................................................................................... 46

Accommodation and Meals ................................................................................................................ 46 4.1.

Accommodation Inventory ......................................................................................................... 46

4.2.

Accommodation Selection .......................................................................................................... 47

4.3.

Proposed Accommodation Venues............................................................................................. 48

4.4.

VIP Village ................................................................................................................................... 49

4.5.

Food & Meal Planning ................................................................................................................. 50

4.6.

Participants, Officials & Volunteers ............................................................................................ 50

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City of Orillia 2018 Ontario Winter Games

5.

4.6.1.

Healthy Eating/Food Policy ................................................................................................. 50

4.6.2.

Partnerships in Meal Planning/Delivery ............................................................................. 50

4.6.3.

Water Stations .................................................................................................................... 50

Transportation..................................................................................................................................... 51 5.1.

6.

Internal Transportation............................................................................................................... 51

Volunteers ........................................................................................................................................... 51 6.1.

Recruitment and Training ........................................................................................................... 52

6.2.

Recognition During and After Event ........................................................................................... 52

7.

Marketing & Communications ............................................................................................................ 53 7.1.

Media & Communications Centre............................................................................................... 53

7.2.

Media Plan .................................................................................................................................. 53

7.3.

French Language Services ........................................................................................................... 56

8.

Special Events ...................................................................................................................................... 57 8.1.

Opening Ceremonies................................................................................................................... 57

8.2.

VIP Reception .............................................................................................................................. 57

8.3.

Other Special Events ................................................................................................................... 58

9.

Registration & Accreditation ............................................................................................................... 59

10.

Medical............................................................................................................................................ 59

10.1. Local Hospitals & Medical Services ............................................................................................. 59 10.2. Medical Support Plan .................................................................................................................. 61 11.

Participant Experience .................................................................................................................... 62

11.1. Visitor Experience ....................................................................................................................... 62 11.2. Community Experience ............................................................................................................... 63 12.

Legacy.............................................................................................................................................. 64

Appendix “A” – Port of Orillia Design Plan.................................................................................................. 65 Appendix “B” – “Our Sister City”................................................................................................................. 68 Appendix “C” – Inventory – Community Letters of Support....................................................................... 70

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City of Orillia 2018 Ontario Winter Games

1. Introduction

1.1. Community Overview

The City of Orillia is located within the heart of Ontario’s Lake Country, just an hour north of Toronto, on the shores of Lake Couchiching and Lake Simcoe. It is a busy port-of-call along the Trent-Severn Waterway, connecting the community to Georgian Bay and Lake Ontario through the only marine railway in North America.

Due to its strategic location along historic trade and transportation routes used by First Nations, the area has a longstanding history that spans thousands of years. The “Narrows”, a small channel that connects Lake Couchiching and Lake Simcoe, is home to the largest and best preserved wooden “fish weirs” known in eastern North America. The site was used by the Huron-Wendat to trap fish and date back more than 4,000 years. French explorer, Samuel de Champlain, noted in his journal that he passed through the Narrows in 1615 with his Huron-Wendat companions. Today, the area has been designed a national historic site and is cared for by the Anishinaabeg people.

The Village of Orillia was founded in 1867 (sharing the same birth year as Canada) and subsequently incorporated as a town in 1875. It became the City of Orillia in 1969. A place of many firsts, Orillia was the only community north of Toronto to have an indoor pool in the early 1900s. It was the first community in Canada to have a municipal hydro electric transmission plant, experiment with Daylight Savings Time and offer free medical care to veterans in honour of their service. Other boasts included having the best-lit main street on the continent in the 1930’s and printing its own money. Its natural beauty and small-town charm are likely what inspired creative geniuses like Glenn Gould, Stephen Leacock, Franklin Carmichael and Elizabeth Wyn Wood. Affectionately known as the “Town of Champions”, the likes of Jake Gaudaur, Walter Henry and Piper Bain, champions in their sport, have all called Orillia home.

Today, the powerful combination of lifestyle and location has transformed the City into a tourist destination and retirement community with a population of just over 30,000, and a regional hub serving nearly 75,000 people.

Orillia has a longstanding rich tradition of hosting sporting events, both single and multi-sport. From 1976-1995 Orillia hosted the CANUS games along with their sister city Auburn, New York. These games created a legacy of invested community volunteers who have been searching for a similar event to help unite the community and build civic pride. More recently, Orillia has been heavily involved in sport tourism, hosting a multitude of single sport events, all with favorable responses and feedback.

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City of Orillia 2018 Ontario Winter Games

1.2. Community Achievements

Orillia has hosted a variety of sporting and cultural events including: Regional, Provincial & National Level Events • • • • • • • • •

2015 Pan Am Torch Relay 2015 York Simcoe Baseball Association Regional Championships 2014 Ontario Winter Games – Curling Events 2014 Ontario Winter Games – Figure Skating Events 2014 Senior “AA” All-Ontario Baseball Championship 2014 York Simcoe Baseball Association Regional Championships 2013 Senior “AA” All-Ontario Baseball Championship 2013 OFSAA Girls AAA-AAAA Hockey Championships 2013 OFSAA Girls A-AA Hockey Championships

• • • • • • • • •

2010 Senior “C” All-Ontario Baseball Championship 2010 U11 Atom Girls Basketball – Ontario Cup 2010 Vancouver Olympic Torch Relay 2009 Senior “C” All-Ontario Baseball Championship 2009 Peewee “B” All-Ontario Baseball Championship 2009 OFSAA Girls AAA-AAAA Hockey Championships 2009 OFSAA Girls A-AA Hockey Championships 2007 International Fastball Exhibition – Team Canada vs. New Zealand 2006 ISC Eastern Canadian Fastball League Championships

Annual Events • • • • •

Buck Pringle Baseball Tournament Gander Ross Baseball Tournament Orillia Perch Festival Mariposa Folk Festival Beatles Festival

• • • •

Scottish Festival Orillia Winter Carnival Doors Open Culture Days

Recent Events run by Games Partners • • • • •

2016 National Snowboard Championships – Mt St. Louis Moonstone & Horseshoe Resort 2016 XMan Race – Horseshoe Resort 2016 SportCheck Air Nation Freestyle Nationals – Horseshoe Resort 2015 Pan-Am Games - Mountain Bike – Hardwood Ski & Bike 2015 Minor Midget OHL Showcase

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City of Orillia 2018 Ontario Winter Games

1.3. Community Support

Following the April 4, 2016 Council Committee meeting, the City of Orillia has received an exceptional amount of interest and community support. From hospitality providers, to neighbouring communities, to independent business owners, countless organizations have come forward to extend their support to the bid. As seen in Appendix “C” and listed below the following letters of support have been received: • • • • • • • • • • • • • • •

Orillia Sport Council Lakehead University Information Orillia Town of Huntsville Town of Gravenhurst Town of Midland Ontario’s Lake Country Orillia Chamber of Commerce Downtown Orillia Management Board Orillia Community Development Corp Simcoe County District School Board Mount St. Louis Moonstone Horseshoe Resort Hardwood Hills Ski and Bike Barrie Athletic Club

• • • • • • • • • • • • • •

St. Theresa High School Orillia Y.M.CA Casino Rama Resort Best Western PLUS – Mariposa Inn Rodeway Inn FERN Resort YMCA Geneva Park Orillia Figure Skating Club Orillia Curling Club Orillia Minor Lacrosse Orillia Girls Hockey Orillia Minor Hockey Orillia Renegades Orillia & District Soccer

1.4. Bid Committee

The following are members of the bid committee: • • • • • •

Michael Ladouceur, Sport Program Supervisor, City of Orillia Marcia Russell, Manager of Recreation Services, City of Orillia Ray Merkley, Director, Parks, Recreation & Culture, City of Orillia Dan Landry, Manager of Economic Development, City of Orillia Shawn Binns, Director, Recreation & Community Services, Township of Oro-Medonte Doug Downey, President of Kiwanis – Orillia

1.5. Bridge between Bid Committee and GOC

If successful with the bid, the City of Orillia will work with the Ministry of Tourism, Culture & Sport to establish a hosting agreement. As referenced above, both the City of Orillia Economic Development Department and the Parks Recreation and Culture Department will be key players on the Games Organizing Committee (GOC). In addition, based on amenities, the City recognizes that the Township of Oro-Medonte will play a major role in ensuring the success of the games, which is why they are involved in the bid process. Each partner municipality will have the opportunity to appoint a representative to the GOC Nomination Committee. This nomination committee will have the responsibility to recruit key 6|Page

City of Orillia 2018 Ontario Winter Games

positions within the Games Organizing Committee including the Games Chair, each of the Community Chairs and most of the functional chairs.

1.6. Games Organizing Committee

As the committee responsible for the overseeing, planning and developing of the 2018 Ontario Winter Games, Games Organizing Committee (GOC) membership will comprise of individuals who represent a variety of communities and organizations that are key to the success of the Games.

Based on recommendations from the 2014 Muskoka Ontario Winter Games, and the significant involvement county-wide, a multi community approach for the GOC will be undertaken to ensure consistent organizational objectives across the entire Games portfolio.

The GOC will span many functions and will also have an executive team responsible for the overall execution of the Games. Each GOC member will have their own portfolio to carry forward, while the executive team will be responsible to bring it all together.

When constructing the GOC, several stakeholders will be targeted to fill key roles. Stakeholders with keen interest and industry experience will be weighed heavily in the selection process. Lakehead University staff and faculty will be targeted to help become leaders within this initiative. Utilizing their resources, experiences and expertise will enable the portfolio’s to be driven by key community influencers. Having the proper person driving a specific portfolio will ensure its success. Using this format and framework, the belief is that each portfolio will then become self-sustainable, meaning Games staff will not need to micro-manage those areas. The key community leader will drive volunteerism in their area and will be surrounded with the right support needed to complete the task.

Georgian College will also be targeted to fil key roles due to the nature of their programs and requirement for field placements for students. Programs such as recreational and leisure, tourism and sports administration will all be highlighted as potential volunteer and learning placement opportunities to help lead specific volunteer functions.

A lasting legacy of the CANUS Games held from 1976-1995 was the amount of event organizers, volunteers and enthusiastic community members who have wanted to see a similar event return to the City. Utilizing this network, the bid committee would like to welcome them onto the GOC in some capacity, as they are the keen, energetic individuals who truly understand the meaning of community and want to see events such as the Ontario Winter Games succeed The following organization chart is proposed for the 2018 Orillia Ontario Winter Games.

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City of Orillia 2018 Ontario Winter Games

Community Chairs

Accommodation

Administration & IT

Finance

Food Services

Games GM & Staff

GOC Chair

Executive

MTCS Consultant

Media & Promotions

Medical

Registration

Sponsorship Special Events & Tickets

Security & Medical Services

Sport Technical

Transportation

Volunteers

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City of Orillia 2018 Ontario Winter Games

2. Finance

2.1. Budget

2.1.1. Municipal Contributions

As the host community, the City of Orillia contributions would include both hard and soft costs, from funding commitments to donations of office space, Orillia is committed to making these games extremely successful leaving a lasting legacy within our community and beyond. Based on Council direction, staff have been authorized to notify the Ministry of Tourism, Culture and Sport its interest in hosting the 2020, 2022 and 2024 Ontario Winter Games. As a result the Sport Program Supervisor has been assigned the Games as the main focus of their portfolio moving forward up until 2024.

In addition to the required financial contribution to execute the games, the City of Orillia recognizes that in order to operate an event of this calibre, additional staffing resources need to be applied to the Games. Beyond the aforementioned Sport Program Supervisor, the Parks, Recreation and Culture Marketing Manager will also shift duties to ensure that the marketing component of the games is a high priority.

Based on the multi community approach proposed for the Games Organizing Committee a similar framework would be employed in order to garner financial support from the surrounding municipalities.

To-date, Orillia has received a positive response from the surrounding municipalities, including the County of Simcoe. Letters of support from several surrounding municipalities have been included in Appendix “A� and should the Games be awarded, Orillia has notified each of the surrounding communities that a financial request will follow. The municipal contributions will be planned and calculated based on permanent residences from the 2011 Census as seen below. These figures will help establish the framework for the funding model that will follow. The larger areas that will be hosting sports and providing accommodations will be asked for more money than the smaller ones who may only be hosting a sport and not an athlete village. The goal will be to account for 50% of the total fundraising campaign from municipal contributions. Orillia, as, host, will be the lead contributor and contribute the most per permanent resident. Once the Provincial Sport Organizations have committed to being involved in the games a finalized funding framework will be established based on the true costs.

The funding model will be set up via various tiered levels: Tier 1: Hosting a sport + athlete village Tier 2: Hosting a sport Tier 3: Hosting an athlete village

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City of Orillia 2018 Ontario Winter Games

2.1.1.1.

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2011 Census Statistics Municipality

Population

Orillia

30,586

Oro-Medonte

20,078

Huntsville

19,056

Midland

16,572

Severn

12,377

Gravenhurst

11,640

Ramara

9,275

Rama First Nation

870

City of Orillia 2018 Ontario Winter Games

REVENUES

Ontario Winter Games Orillia 2018 Proposed Budget 2018 MTCS SAMPLE

Hosting Grant Participant Registration Fees Municipal Contributions Admission Fees Sponsorship Merchandising Grants Interest TOTAL REVENUE

2018 Orillia Proposed

$900,000.00 $200,000.00 $140,000.00 $30,000.00 $200,000.00 $5,000.00 $0.00 $0.00 $1,475,000.00

$900,000.00 $200,000.00 $120,000.00 $30,000.00 $80,000.00 $5,000.00 $0.00 $0.00 $1,335,000.00

$375,000.00 $185,000.00

$330,000.00 $185,000.00

EXPENSES Accommodations Administration Staffing Translation Insurance Office Supplies Travel Food Services IT & Equipment Medical Promotions Registrations Accreditation Registration Kits Security Special Events Sponsorship Sport Venues Sport Equipment Rental Equipment Transportation Medals/Awards Transportation Internal External Volunteers Recognition Event Clothing Recruitment Training Contingency TOTAL EXPENSES PROFIT/LOSS Legacy/Contingency Fund

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$150,000.00 $5,000.00 $20,000.00 $5,000.00 $5,000.00

$5,000.00 $15,000.00

$100,000.00 $50,000.00 $15,000.00 $15,000.00 $100,000.00 $100,000.00 $7,000.00 $10,000.00 $8,000.00 $5,000.00

$325,000.00 $15,000.00 $10,000.00 $50,000.00 $20,000.00 $5,000.00 $50,000.00 $5,000.00 $180,000.00

$200,000.00 $30,000.00

$25,000.00 $1,475,000.00 $0.00 $100,000.00

$150,000.00 $5,000.00 $20,000.00 $5,000.00 $5,000.00

$5,000.00 $10,000.00

$100,000.00 $50,000.00 $15,000.00 $15,000.00 $75,000.00 $75,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00

$300,000.00 $15,000.00 $10,000.00 $50,000.00 $15,000.00 $5,000.00 $45,000.00 $5,000.00 $180,000.00

$150,000.00 $20,000.00

$25,000.00 $1,335,000.00 $0.00 $100,000.00

City of Orillia 2018 Ontario Winter Games

2.2. Sources of Revenue 2.2.1. Earned Revenue

The 2018 Orillia Ontario Winter Games will generate earned revenue through three avenues: 1- Athlete Participation Fees estimated at $200,000 2- Sales of Ontario Winter Games Merchandise estimated at $5,000 3- Admission fees based off weekend and daily passes estimated at $30,000

2.2.2. Sponsorships

The 2018 Orillia Ontario Winter Games will undergo a comprehensive and extensive sponsorship campaign to involve the community in order to leverage the Games and maximize the value offered to all those participating. The Games would target specific expenditure areas in an effort to reduce the overall cost of hosting the games in the following areas: • • • • • • • •

Media and Promotions Food and Accommodations Administration and Finance Medical and Security Opening Ceremonies Transportation Medals Volunteers

The overall sponsorship campaign goal is to target $80,000. This amount will be in addition to the amount generated via municipal contributions. The Orillia GOC will implement a multi-tiered approach to sponsorship and will target specific organizations, businesses and partners for specific levels of involvement. The sponsorship tiered approach will include: • • • • •

Presenting Sponsor x 1 @ $20,000 Entertainment Sponsor x 1 @ $10,000 Gold x 7 @ $5,000 Silver x 10 @ $1,000 Bronze x 10 @ $500

The various levels will allow for specific businesses to take on a more lead role in terms of partnership.

The presenting sponsorship will provide the opportunity for a key financial contributor to be involved in the Games. The entertainment sponsors will be implemented to allow the opportunity for involvement in the opening ceremonies. Finally, the gold, silver, bronze level investments will be used to market to tourism industry partners such as hotels, restaurants and retail stores.

2.2.3. Granting Organizations

There are numerous granting organizations available to Orillia that the GOC will research in order to capitalize and maximize funds. Orillia will explore the grant opportunities presented by Celebrate Ontario and the Ontario Trillium Foundation currently known as Canada 150. Due to the partnership with Gravenhurst and Huntsville, Orillia will also look into the opportunities presented by FedNor. 12 | P a g e

City of Orillia 2018 Ontario Winter Games

2.3. Guarantee

Based on the proposed budget, the City of Orillia does not foresee any situation where a guarantee will be required; however based upon the financial projections presented, Orillia is willing and fully supportive of ensuring the Game are run at a break-even proposition. This would mean that through municipal contributions and sponsorships, Orillia would ensure the budget balances. It is anticipated that there should be no need to access $100,000 deficit/legacy fund to balance the budget.

2.4. Legacy Plan

Should the Games conclude with excess revenue; the City of Orillia will implement a legacy fund to help build and foster community sport in Orillia. The vision is that this could be done through an investment sport and recreation infrastructure. A proposal will be submitted to City Council to consider two options to pursue based on the final legacy number calculated.

Option 1: The legacy plan could be used to identify specific facility needs that will enhance Orillia’s ability to attract further Games regional level sporting events. These items could include an upgraded aquatic timing system; a multi-use functional video board for the new double FIBA sized gymnasium or electronic shot clocks for sanctioned basketball games. The equipment need will depend on the opportunities presented to Orillia in 2018 and beyond, at which point a detailed Legacy Plan will be put into place once total funding and legacy dollars are known.

Option 2: The Legacy Plan could be used for enhanced recreation opportunities for the community; items for consideration may be the construction of a new refrigerated skate trail at Couchiching Beach Park, home to the Port of Orillia.

2.5. Games Management and Administration

A Games Manager will be hired to deliver the Games while providing support to the GOC. The Games Manager will be hired for 18 months beginning in the fall of 2016 and will carry through until one month past the games in 2018. The Manager will be responsible for administering the games on time and on budget. The City of Orillia will provide senior level support to the Manager through the Sport Program Supervisor whom will directly oversee the Games Manager. The Sport Program Supervisor has direct experience working with the 2014 Ontario Winter Games, 2012 Ontario Summer Games, the 2015 Pan Am Torch Relay and many other events and championships. This staff person will be responsible for the Games Manager and will provide high-level strategic support and direction. As the Games draw near, both staff members will be working full time to execute the games. This staff resource will be an in-kind financial donation to the Games. The Sport Program Supervisor will be invested in the Games as it will become part of the positions job function.

It is anticipated that a Sports Administration student from Laurentian University will be hired to complete an eight month internship. It is expected the intern will be hired in July of 2017 and will also be an integral part of the coordination of the games.

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City of Orillia 2018 Ontario Winter Games

The City of Orillia will be able to manage and host the Winter Games office out of the Orillia City Centre.

The space will be equipped with office furniture and will provide the Games Manager access to meeting space and ancillary resources.

As the Games approach, the office will be moved downtown to the new Port of Orillia building which is currently about to undergo new construction. Appendix “A” outlines this location’s design features. The Port is located in beautiful Couchiching Beach Park and this location will offer a centralized spot for all media and will be the home to the Opening Ceremonies. It will provide full networking capabilities and will provide games staff the opportunity to store equipment/resources. All inquiries throughout the games duration will be sent to this location, as this will be the official home for results, media and communication. Furthermore, this site is the potential future home of the refrigerated skate path which may be a legacy fund consideration.

2.6. Hosting Equipment Available

The main area that is a tremendous asset to the City of Orillia’s bid is the equipment and expertise available for hosting the ski and snowboard events. Mount St. Louis Moonstone and Horseshoe Resort are two premier level ski hills in the Province. Both located in the Township of Oro-Medonte, with access close to the 400 Highway, they have hosted several high-level championships at both the provincial and federal level.

Another venue that has all the equipment needed to host a premier level event is Hardwood Ski and Bike. Although Cross Country ski is not currently a part of the Games, should they be included, Orillia will have the manpower, knowledge and equipment needed to host this competition and would like the opportunity to encourage Cross Country Ontario to reengage in the games.

As part of the 2014 Muskoka Winter games, Orillia had a customized judge’s stand built for the figure skating competition located the Rotary Place in Orillia. This location was recognized by the Ontario Figure skating Association as a favoured location due to the facility design and location. Should Orillia host the Games, figure skating will return to this facility with all the equipment in place to move forward immediately.

Orillia Bowl recently upgraded all of their lanes to include certified C5PBA electronic scoring. This was done in large part to host provincial level games such as the Ontario Winter Games.

Finally, one of the key strengths within Orillia’s bid is the human capital available within the area. Orillia and area has several facilities that have helped host these Games in the past decade. This will help with the shortened timeline presented regarding the 2018 Ontario Winter Games. With the shorter timeline for planning, having the familiarity with all the stakeholders, venues and local organizations will enable Orillia to proceed quickly through the planning stages. This will eliminate several bottlenecks such as site selection, site review and volunteer recruitment.

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City of Orillia 2018 Ontario Winter Games

An itemized list of the equipment available is: • • • • • • • • •

3 grooming cats (ski hill) Ski/snowboard timing systems Safety netting - National Level B Netting and C Netting. Properly trained staff to put up the netting due to international competition standards.

Flags, safety signals, gates- Racing Gates and Pole systems PA System- QSC K12 powered speakers (2), QSC Subwoofers, and Stand-alone speakers with mixing board. Wireless microphone system.

Fencing - Spectator, start and finish corral.

Safety impact bags - for all light posts, or scaffolding/ judges stands.

Pop Up Tents x 6 Figure Skate Judge’s Stand (covers both player’s benches)

3. Sport Technical

The Ontario Winter Games will provide the City of Orillia the opportunity to showcase its facilities and sport hosting capacity. Orillia anticipates the community will be fully supportive and that this support will expand well beyond the physical boundaries of Orillia. Due to facility requirements, Orillia will need to rely on neighbouring communities to help facilitate the Games. This will help give the Games a regional feel and impact and reach many more participants and spectators.

Orillia has approached all facilities listed in the venue evaluation forms and has received the necessary support needed to move forward. Considerations have been made to properly allocate sport to facilities based off community group involvement, equipment present and established sport history.

Based on 2014 Ontario Winter Games, several sports will once again return to their previous facility.

Curling will be held again at the Barnfield Point Recreation Centre in Orillia, Figure Skating will take place at Rotary Place in Orillia. Mount St. Louis/Moonstone, along with Horseshoe Resort has agreed to be the official ski and snowboard host for all events that require ski and snowboard infrastructure. As mentioned earlier, the two ski hills are well equipped to host provincial and national championships.

Gravenhurst will return as the home for Sledge hockey, and Huntsville has agreed to host the speed skating events. The remaining events will all see new homes in the Orillia area.

Orillia has received additional support from a premier sport event facility; Hardwood Ski and Bike. This facility accommodated and hosted the 2015 Pan Am Games and would be willing to host any and all cross country ski events, should the respective PSO decide to apply to be included in these games. Orillia is fully supportive and eager to make this partnership work.

The following sport technical section outlines the proposed facility, location, venue specifications and some of the facility highlights for each sport.

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City of Orillia 2018 Ontario Winter Games

Available Facilities and event spaces in Orillia and Area: 1. Rotary Place Arena (City of Orillia) a. 2 ice pad surface with 700 and 200 viewing b. 3 meeting rooms c. 2014 OWG Host 2. Brian Orser Arena (City of Orillia) a. 1 ice pad with 300 viewing b. 2 meeting rooms 3. Patrick Fogarty High School a. 2 gymnasiums 4. Orillia Secondary School (SCDSB) a. 3 gymnasiums b. 23’5” Ceiling c. 157’ 7” x 77’ 5” total space 5. Twin Lakes Secondary School (SCDSB) a. 3 gymnasiums b. 23’ 2” Ceiling c. 135’ x 70’ total space 6. Couchiching Heights Public School (SCDSB) a. Single gymnasiums b. 18’ 5” Ceiling c. 54’ 5” x 46’ 7. Harriett Todd Public School (SCDSB) a. Single Gymnasium b. 60’ 3” x 49’ 5” 8. Lions Oval Public School (SCDSB) a. Single gymnasium b. 22’ 7” Ceiling c. 75’ 6” x 46’ 2” 9. Orchard Park Elementary School (SCDSB) a. Single gymnasium b. 13’ 3” Ceiling c. 60’ x 40’ 10. Regent Park Public School (SCDSB) a. Single gymnasium b. 17’ 2” Ceiling c. 70’ 9” x 49’ 4” 11. Orillia District Collegiate Vocational Institute a. 2 gymnasiums 12. Mount St Louis Moonstone (Private) a. Ability to host all ski/snowboard events 16 | P a g e

13. Horseshoe Ski Resort (Private) a. Ability to host all ski/snowboard events 14. Best Western Mariposa Inn Ballrooms a. 3,000sq. ft. ballroom b. 2,000sq. ft. ballroom 15. Rama MASK (Chippewa of Rama First Nation) a. 1 ice pad with 1,000 viewing b. 1 gymnasiums c. 80’ x 105’ 16. Orillia Bowl (Private) a. 18 certified Lanes 17. Barrie Athletic Club (Private) a. 4 Squash Ontario Approved Courts b. 2014 OWG Host 18. Huntsville Summit Centre a. 2 ice pads with 1400 and 800 viewing b. 2014 OWG Host 19. Gravenhurst Centennial Centre a. Accessible ice pad with 800 viewing b. 2014 OWG Host 20. Fern Resort a. 5,000sq. ft. Ballroom b. 4,200sq. ft. Ballroom c. 1,600sq. ft. Ballroom 21. O.D.A.S Park (Private) a. 15,675sq. ft. Multi-Purpose Hall b. 1,000 person capacity c. 5,500sq. ft. banquet Hall 22. Georgian College a. 10,000sq. ft. gymnasium 23. Coldwater Arena (Severn Township) a. Ice pad with 400 viewing 24. North Simcoe Sports & Recreation Complex (Town of Midland) a. Double gymnasium 25. St. Theresa Catholic High School (Midland) a. Double gymnasium 26. Oro-Medonte Community Centre a. Ice pad with 499 viewing

City of Orillia 2018 Ontario Winter Games

3.1. Venue Evaluation Forms 3.1.1. 5 Pin Bowling Facility Name

Orillia Bowl

Facility Address

285 Memorial Avenue Orillia, ON, L3V 5X9

Facility Description

Field of Play Detail: 18 x Five (5) pin bowling lanes Concession Stand Equipment Available in Community: Brunswick Vector Plus Electronic Scoring # of Change rooms: 1 Men’s and 1 women’s washrooms Seating Capacity: 150 Available Meeting Space: Accessibility: Fully accessible

Existing Club/ Program for this sport Distance from Accommodations

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Please refer to Distance Chart in the next section

City of Orillia 2018 Ontario Winter Games

3.1.2. Air Pistol/Air Rifle Facility Name

Orillia & District Agricultural Society Park (ODAS Park)

Facility Address

4500 Fairgrounds Road Severn, ON, L3V 0Y2

Facility Description

Field of Play Detail: 15,675 sq. foot multi-purpose banquet hall (concrete flooring, with protective vinyl flooring cover) Equipment Available in Community: # of Change rooms: Seating Capacity: Available Meeting Space: Accessibility:

Existing Club/ Program for this sport Distance from Accommodations

18 | P a g e

Please refer to Distance Chart in the next section

City of Orillia 2018 Ontario Winter Games

3.1.3. Alpine Skiing Facility Name

Mount St. Louis Moonstone (Event held here in 2014 OWG)

Facility Address

24 Mount St. Louis Road, R.R. #4 Coldwater, ON, L0K 1E0

Facility Description

Field of Play Detail: MSLM has the ability to host all slalom and GS courses, moguls.

Vertical 450 feet, length 1,800 feet, width is 170 feet Equipment Available in Community: MLSM can provide all the timing equipment, slalom poles/breakaway poles MLSM has only 20 rolls of b-netting, may require more depending upon event and course officials # of Change rooms: 4 washroom at Louis – numerous stalls 2 washrooms at Moonstone – numerous stalls Seating Capacity: Moonstone – 500 Louis - 1200 Available Meeting Space: 3rd floor at Louis – 3400sq. ft.

Moonstone Base Lodge – 17,000sq. ft.

Louis Base Lodge – 37,000sq. ft.

Accessibility:

Existing Club/ Program for this sport

YES: Glacier Racing

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.4. Badminton Facility Name

Orillia Secondary School

Facility Address

250 Collegiate Drive, Orillia, On, L3V 7S5

Facility Description

Field of Play Detail: Triple gymnasium – 9 Badminton Courts 23’ 5” Ceiling 157’ 7” x 77’ 5” Total Gymnasium Space Equipment Available in Community: Badminton Courts, nets and posts # of Change rooms: Fully functional men’s and women’s change rooms Seating Capacity: Available Meeting Space: Accessibility:

Existing Club/ Program for this sport

Orillia Badminton Club

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.5. Cross Country Skiing Facility Name

Hardwood Ski and Bike

Facility Address

402 Old Barrie Road West, Oro Medonte, ON, L0L 2E0

Facility Description

Field of Play Detail: Over 40 km of groomed trail for classic and skating. Configuration of the racing trails will be dependent on the rules and needs of the event. Complete start and finish area Equipment Available in Community: All fencing and timing equipment required to host provincial and national level events. Podiums available if needed # of Change rooms: 4 change rooms Seating Capacity: 300+ Available Meeting Space: 5 meeting rooms Accessibility: Fully compliant accessibility in West Wing including washrooms and power doors. Partial in the rest of the buildings

Existing Club/ Program for this sport

Team Hardwood

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.6. Curling Facility Name

Barnfield Point Recreation Centre (Event held here in 2014 OWG)

Facility Address

500 Atherley Road, Orillia, ON, L3V 7Y1

Facility Description

Field of Play Detail: Curling rink with 6 sheets of ice Lots of parking Restaurant overlooking curling rinks Equipment Available in Community: All equipment for curling is provided, along with score tables and score clocks # of Change rooms: 2 change rooms + 2 washrooms Seating Capacity: Viewing area for 256 in restaurant overlooking curling rinks Available Meeting Space: 300sq. ft. meeting room with a capacity to sit 20 Accessibility: Fully accessible

Existing Club/ Program for this sport

Orillia Curling Club

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.7. Figure Skating Facility Name

Rotary Place Arena (Event held here in 2014 OWG)

Facility Address

100 University Avenue, Orillia, ON, L3V 0B9

Facility Description

Field of Play Detail: 2 NHL size Ice pads Concession Stand Skate Sharpening on site Rock-climbing Wall Multi-purpose meeting space Equipment Available in Community: Custom fit Figure Skate judges stand, suitable to Skate Ontario needs, ice resurfacers # of Change rooms: 12 Change rooms Seating Capacity: Seating capacity for Blue rink is 700 and green rink is 200 Available Meeting Space: Orillia Room: Holds up to 250 Tournament Room: Holds up to 100 Meeting Room: Holds up to 40 Accessibility: Fully accessible facility

Existing Club/ Program for this sport

Orillia Figure Skate Club

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.8. Freestyle Ski Facility Name

Mount St. Louis Moonstone (Event held here in 2014 OWG)

Facility Address

24 Mount St. Louis Road, R.R. #4 Coldwater, ON, L0K 1E0

Facility Description

Field of Play Detail: MSLM has the ability to host all slalom and GS courses, moguls.

Vertical 450 feet, length 1800 feet, width is 170 feet Equipment Available in Community: MLSM can provide all the timing equipment, slalom poles/breakaway poles MLSM has only 20 rolls of b-netting, may require more depending upon event and course officials # of Change rooms: 4 washroom at Louis – numerous stalls 2 washrooms at Moonstone – numerous stalls Seating Capacity: Moonstone – 500 Louis - 1200 Available Meeting Space: 3rd floor at Louis – 3400sq. ft.

Moonstone Base Lodge – 17,000sq. ft.

Louis Base Lodge – 37,000sq. ft.

Accessibility:

Existing Club/ Program for this sport

YES: Glacier Racing

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.9. Judo

Facility Name

Rama MASK

Facility Address

6145 Rama Rd Rama First Nation 32, ON

Facility Description

Field of Play Detail: Gymnasium Dimension: 80’ x 105’ Equipment Available in Community: # of Change rooms: 1 male and 1 female change room Seating Capacity: Depending on setup, lots of space Available Meeting Space: Upstairs board room seats 500 (connected with ice rink) Accessibility: Fully accessible

Existing Club/ Program for this sport Distance from Accommodations

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Please refer to Distance Chart in the next section

City of Orillia 2018 Ontario Winter Games

3.1.10. Kickboxing Facility Name

Best Western – Mariposa Inn

Facility Address

400 Memorial Ave Orillia, ON L3V 6J3

Facility Description

Field of Play Detail: Banquet Hall: Hermitage Ballroom 3024sq. ft. 54x56 11 Ft. Ceiling Equipment Available in Community: # of Change rooms: Male and female change rooms available with benches in our pool/ public spaces or meeting space Recommended Use: Mariposa Centre 522 Sq. ft. (Recommended change rooms) Boathouse 442 Sq. ft. (Recommended change rooms) Seating Capacity: 200-250 when set in traditional theatre style utilizing full floor space Available Meeting Space: Hermitage Ballroom – Primary Event Room 3024sq. ft.

Mariposa Centre 522sq. ft. (Recommended Change Room) Boathouse 442sq. ft. (Recommended Change Rooms) Mariposa East 1820sq. ft. (Storage or other use) Leacock Room 425sq. ft. (Weigh-In location or other use) Accessibility: All Rooms with the exception of the Leacock Room are accessible and on the ground level of the hotel

Existing Club/ Program for this sport

Black Lotus Kickboxing 120 Powley St, Orillia

Distance from Accommodations

Please refer to Distance Chart in the next section

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Empire MMA, Barrie

City of Orillia 2018 Ontario Winter Games

3.1.11. Men’s Hockey Facility Name

Rama MASK

Facility Address

6145 Rama Rd Rama First Nation 32, ON

Facility Description

Field of Play Detail: NHL Size Ice Surface Equipment Available in Community: Ice Resurfacer, Score clock and timing system # of Change rooms: 4 change rooms Seating Capacity: 1,000 seat capacity Available Meeting Space: Upstairs board room seats 500 Accessibility: Yes

Existing Club/ Program for this sport

AAA North Central Predators

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.12. Women’s Hockey Facility Name

Oro-Medonte Community Centre

Facility Address

41 Line 4 North Oro-Medonte, ON

Facility Description

Field of Play Detail: NHL sized pad 85’ x 200’ Equipment Available in Community: Nets, Scoreboard, Timer, Concession Stand, Ice Resurfacer # of Change rooms: 6 Seating Capacity: 499 Available Meeting Space: Meeting Room and Banquet Hall on Upper Level Accessibility: Elevator to upper floor, accessible viewing area on main floor and upper floor, accessible power doors at entrance, accessible washrooms

Existing Club/ Program for this sport

Orillia Girls Hockey

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.13. Para Alpine Facility Name

Mount St. Louis Moonstone (Event held here in 2014 OWG)

Facility Address

24 Mount St. Louis Road, R.R. #4 Coldwater, ON, L0K 1E0

Facility Description

Field of Play Detail: MSLM has the ability to host all slalom and GS courses, moguls.

Vertical 450 feet, length 1800 feet, width is 170 feet Equipment Available in Community: MLSM can provide all the timing equipment, slalom poles/breakaway poles MLSM has only 20 rolls of b-netting, may require more depending upon event and course officials # of Change rooms: 4 washroom at Louis – numerous stalls 2 washrooms at Moonstone – numerous stalls Seating Capacity: Moonstone – 500 Louis - 1200 Available Meeting Space: 3rd floor at Louis – 3400sq. ft.

Moonstone Base Lodge – 17,000sq. ft.

Louis Base Lodge – 37,000sq. ft.

Accessibility:

Existing Club/ Program for this sport

YES: Glacier Racing

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.14. Ringette Facility Name

Brian Orser Arena

Facility Address

433 Gill Street Orillia, ON, L3V 7K7

Facility Description

Field of Play Detail: Ice Surface 185’ x 85’ Equipment Available in Community: Concession providing full service Ice resurfacer # of Change rooms: 6 change rooms Seating Capacity: 200 seating, 100 standing Available Meeting Space: Blair Ashmore meeting room capacity of 20 Dr. Tom Brandl Room capacity 35 Accessibility: Building is accessible

Existing Club/ Program for this sport

N/A

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.15. Sledge Hockey Facility Name

Graeme Murray Arena / Centennial Centre

Facility Address

101 Centennial Drive Gravenhurst, ON, P1P 1B7

Facility Description

Field of Play Detail: Ice Surface 85’ x 190’ Attached to a new aquatic facility offering fully accessible washrooms, fitness area, pool, café and a variety of meeting and activity rooms.

Increased parking, full sound system, a variety of storage options Equipment Available in Community: Concession providing full service # of Change rooms: 7 Dressing rooms Seating Capacity: Heated seating for 800 Heated observation area from multiple locations Available Meeting Space: Variety of space for 10-300 people. Full kitchen with tables and chairs Accessibility: Fully accessible

Existing Club/ Program for this sport

YES: Gravenhurst Minor Hockey and the South Muskoka Shield Home to Graeme Murray, National Sledge Hockey Player Home to Mike Fountain’s Muskoka Summer hockey school (formerly Kris King Hockey School)

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.16. Snowboard PGS Facility Name

Horseshoe Valley Ski Resort

Facility Address

1101 Horseshoe Valley Rd Barrie, ON, L4M 4Y8

Facility Description

Field of Play Detail: 406m vertical 29 Runs total 5 lifts total- 1 Brand New High speed 6 pack, two triples, one double and two carpets.

Separate areas for waxing, and prepping gear.

-

Race Hill or Flying Mare (PGS)

Ski Patrol on site all hours of operations, separate Patrol room fully equipped with the necessary medical, health and safety equipment Equipment Available in Community: Grooming, Race/Timing huts, Safety netting, flags, gates, PA System, Flags, fencing and safety impact bags. # of Change rooms: Seating Capacity: 5,000+ Outside Available Meeting Space: Fairway room, Horseshoe Centre, Keewatin Room Accessibility: Existing Club/ Program for this sport

YES: Simple Snowboarding

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.17. Snowboard SBX Facility Name

Horseshoe Resort

Facility Address

1101 Horseshoe Valley Rd Barrie, ON, L4M 4Y8

Facility Description

Field of Play Detail: 406m vertical 29 Runs total 5 lifts total- 1 Brand New High speed 6 pack, two triples, one double and two carpets.

Separate areas for waxing, and prepping gear.

Newly redesigned mountain dew terrain park Ski Patrol on site all hours of operations, separate Patrol room fully equipped with the necessary medical, health and safety equipment Equipment Available in Community: Starting Gates, Grooming, Race/Timing, Safety netting, flags, gates, PA System, Flags, fencing and safety impact bags. # of Change rooms: Seating Capacity: 5,000+ Available Meeting Space: Keewatin Room or Horseshoe Centre Accessibility:

Existing Club/ Program for this sport

YES: Simple Snowboarding

Distance from Accommodations

Please refer to Distance Chart in the next section

33 | P a g e

City of Orillia 2018 Ontario Winter Games

3.1.18. Snowboard Slopestyle Facility Name

Horseshoe Resort

Facility Address

1101 Horseshoe Valley Rd Barrie, ON, L4M 4Y8

Facility Description

Field of Play Detail: 406m vertical 29 Runs total 5 lifts total- 1 Brand New High speed 6 pack, two triples, one double and two carpets.

Separate areas for waxing, and prepping gear.

Newly redesigned Mountain Dew Terrain Park Ski Patrol on site all hours of operations, separate Patrol room fully equipped with the necessary medical, health and safety equipment Equipment Available in Community: Variety of Rails, Boxes, Tubes, A frames, Battleships, and other park features, Grooming, Race/Timing, Safety netting, flags, gates, PA System, Flags, fencing and safety impact bags. # of Change rooms: Seating Capacity: 5,000+ Available Meeting Space: Keewatin Room or Horseshoe Centre Accessibility:

Existing Club/ Program for this sport

YES: Simple Snowboarding

Distance from Accommodations

Please refer to Distance Chart in the next section

34 | P a g e

City of Orillia 2018 Ontario Winter Games

3.1.19. Speed Skating Facility Name

Canada Summit Centre

Facility Address

20 Park Dr. Huntsville, ON P1H 1P5

Facility Description

Field of Play Detail: 2 ice surfaces: (1) 100’ x 200’; (2) 85’ x 90’ Equipment Available in Community: Score clock, ice resurfacing and skate sharpening, concession area # of Change rooms: Fourteen dressing rooms throughout the facility. All new dressing rooms are equipped with accessible showers and washroom voice/data 100mbs service in every dressing room Separate referee’s dressing rooms for each ice pad, complete with washrooms and shower facilities Seating Capacity: Rink 1: 1,500 Rink 2: 1,000 Available Meeting Space: Three meeting rooms with wireless coverage for the entire facility Accessibility: Yes

Existing Club/ Program for this sport

N/A

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.20. Squash Facility Name

Barrie Athletic Club (Event held here in 2014)

Facility Address

565 Bryne Drive, Barrie, ON, L4N 0L7

Facility Description

Field of Play Detail: 4 regulation courts Equipment Available in Community: Fitness centre, sauna, steam room, whirlpool, lounge area # of Change rooms: Fully functional men’s and women’s washrooms and change rooms Seating Capacity: Court 1: 20 Court 2-4: 45 Available Meeting Space: Various space available for meetings Accessibility:

Existing Club/ Program for this sport

Approved venue/courts by Squash Ontario

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.21. Synchro Swimming Facility Name

Orillia Y.M.C.A

Facility Address

300 Peter Street North Orillia, On, L3V 5A2

Facility Description

Field of Play Detail: 25m pool with deep and shallow ends Equipment Available in Community: # of Change rooms: Men and female specific change room Seating Capacity: Available Meeting Space: Accessibility:

Existing Club/ Program for this sport Distance from Accommodations

37 | P a g e

Please refer to Distance Chart in the next section

City of Orillia 2018 Ontario Winter Games

3.1.22. Table Tennis Facility Name

Orillia District Collegiate Vocational Institute

Facility Address

2 Borland Street East, Orillia, On, L3V 2B4

Facility Description

Field of Play Detail: Double Gymnasium 18m x 9m with 4 m play out 18m x 9m with 1m play out Equipment Available in Community: # of Change rooms: Fully functional men’s and women’s change room Seating Capacity: Available Meeting Space: Accessibility:

Existing Club/ Program for this sport Distance from Accommodations

38 | P a g e

Please refer to Distance Chart in the next section

City of Orillia 2018 Ontario Winter Games

3.1.23. Taekwondo Facility Name

Regent Park

Facility Address

485 Regent St Orillia, On, L3V-4E2

Facility Description

Field of Play Detail: 70’ 9” x 49’ 4” with 17’ 2” Ceiling Equipment Available in Community: # of Change rooms: Men’s and women’s washrooms Seating Capacity: Available Meeting Space: Accessibility: Yes

Existing Club/ Program for this sport

Kwang Lee Taekwondo School

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.24. Volleyball Facility Name

North Simcoe Sports & Recreation Complex & St. Theresa’s Catholic School (Event held here in 2014)

Facility Address

527 Len Self Boulevard Midland, On, L4R-5N6

Facility Description

Field of Play Detail: North Simcoe Sports & Recreation Complex: Double Gymnasium St. Theresa’s Catholic School: Double Gymnasium Equipment Available in Community: North Simcoe Sports & Recreation Complex: Nets, antennae, electronic score clock, secure poles with padding, referee stands St. Theresa’s Catholic School: Nets, posts with padding, antennae, electronic score clock on main court, ref stands # of Change rooms: North Simcoe Sports & Recreation Complex: 2 change rooms dedicated to gym St. Theresa’s Catholic School: 6 change room Seating Capacity: North Simcoe Sports & Recreation Complex: 60 per court St. Theresa’s Catholic School: 350 main court, 50 secondary court Available Meeting Space: North Simcoe Sports & Recreation Complex: Storage room in gym, community hall that sits 280, meeting rooms to sits 78 people.

St. Theresa’s Catholic School: Classrooms and cafeteria Accessibility: North Simcoe Sports & Recreation Complex: Fully accessible St. Theresa’s Catholic School: Fully accessible

Existing Club/ Program for this sport

Local junior and senior high school teams Orillia Suns

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.25. Wheelchair Basketball Facility Name

Patrick Fogarty High School

Facility Address

15 Commerce Rd, Orillia, ON, L3V 6H3

Facility Description

Field of Play Detail: 2 gymnasiums: (1): 18m x 9m with 4m play-out (2): 18m x 9m with 1m play-out Equipment Available in Community: Will provide storage for 48 wheelchairs # of Change rooms: Men’s and women’s change rooms and washrooms Seating Capacity: Available Meeting Space: Classrooms available for storage Accessibility:

Existing Club/ Program for this sport Distance from Accommodations

41 | P a g e

Please refer to Distance Chart in the next section

City of Orillia 2018 Ontario Winter Games

3.1.26. Wheelchair Curling Facility Name

Barnfield Point Recreation Centre (Event held here in 2014 OWG)

Facility Address

500 Atherley Road, Orillia, ON, L3V 7Y1

Facility Description

Field of Play Detail: Curling rink with 6 sheets of ice Lots of parking Restaurant overlooking curling rinks Equipment Available in Community: All equipment for curling is provided, along with score tables and score clocks # of Change rooms: 2 change rooms + 2 washrooms Seating Capacity: Viewing area for 256 in restaurant overlooking curling rinks Available Meeting Space: 300 sq. ft. meeting room with a capacity to sit 20 Accessibility: Fully accessible

Existing Club/ Program for this sport

Orillia Curling Club

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.1.27. Wrestling Facility Name

Twin Lakes Secondary School

Facility Address

381 Birch Street, Orillia, On, L3V-2P5

Facility Description

Field of Play Detail: 3 Gymnasiums: 18m x 9m with 1m play-out Equipment Available in Community: # of Change rooms: Male and female washrooms and change rooms Seating Capacity: Available Meeting Space: Accessibility: Fully Accessible

Existing Club/ Program for this sport

Mariposa Wrestling Club

Distance from Accommodations

Please refer to Distance Chart in the next section

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City of Orillia 2018 Ontario Winter Games

3.2. Venue Map

Orillia is a progressive community located at the intersection of two popular vacation lakes, Lakes Simcoe and Lake Couchiching. Orillia offers the ultimate in lifestyle for both work and play. Orillia is central to Ontario, with the following map outlining a 375km radius to most major cities within the province.

Distances to major cities in Ontario: Toronto Niagara Falls Sudbury London Kingston Ottawa Windsor Thunder Bay

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130 km 243 km 285 km 290 km 310 km 377 km 465 km 1,275 km

City of Orillia 2018 Ontario Winter Games

3.3. Distance Chart From:

To:

KM’s

Orillia Bowl

Econo Lodge

150m

Horseshoe Resort Carriage Hills

12km 13km

ODCVI

Rodeway Inn

2km

Barnfield Point Rec Centre

Fern Resort

6km

Brian Orser Arena

Geneva Park

15km

Rotary Place

Geneva Park

19km

Days Inn Bayview Wildwood

2km 25km

Canada Summit Centre

Deerhurst Resort

9km

Gravenhurst Centennial Centre

Marriott Residence Inn

3km

Barrie Athletic Club

Horseshoe Resort

34km

Orillia Y.M.C.A

Highwayman Inn

3km

Best Western Highland Inn Comfort Inn Super 8

2km 2km 3km

Best Western Highland Inn Comfort Inn Super 8

2km 2km 5km

Orillia Secondary School

Best Western – Mariposa Inn

6km

Knight’s Inn

10km

Patrick Fogarty High School

Best Western – Couchiching Inn

6km

Carriage Hills Comfort Inn

26km 2km

ODAS Park

Fern Resort

16km

Mount St. Louis Moonstone

Rama Mask

Midland NSSRC St. Theresa Catholic High School Regent Park

Twin Lakes High School 45 | P a g e

City of Orillia 2018 Ontario Winter Games

3.4. Proposed Dates

Proposed dates for the Game are the first weekend in March; therefore the 2018 Games would be held Wednesday, February 28 to Sunday, March 4, 2018.

3.5. Results Collection

Each of the sports will provide their results to the designated GOC official at the Games Office located at the Port of Orillia. Through this central location, the results will be posted to the website for use by the public and the media. Staff will also be making use of different social media channels to broadcast the official results instantaneously.

The results will be shared electronically, in most cases via email. Facilities that are not equipped with internet services will either have mobile internet provided for the duration of the Games or results will be shared via alternative methods such as phone or fax machine.

3.6. Medal Ceremonies

Each sport will have its medal ceremony occur at the conclusion of their competition on site at its respective facility. A formalized schedule will be created to allow for delegates, VIP’s and GOC members to be present. The schedule will allow for sharing of medal ceremony equipment such as podiums, medal trays and red carpets. The medal ceremony schedule will be a part of the media kit which will be distributed.

4. Accommodation and Meals

4.1. Accommodation Inventory

Orillia has an inventory of more than 1800 rooms within hotels, motels, inns and resorts. Below is an inventory of rooms provided by the Orillia Chamber of Commerce as of March 2016. This number does not include hotels available in the surrounding communities which are 30 minutes away such as Barrie, and Gravenhurst.

Hotel Name

# of Rooms

Hotel Name

# of Rooms

Bayview Inn

18

Best Western Plus – Mariposa Inn

83

Best Western PLUS – Couchiching Inn

81

Comfort Inn

78

Eagle Inn Suites

22

Econo Lodge

53

Highwayman Inn

85

Holiday Motel

14

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City of Orillia 2018 Ontario Winter Games

King’s Inn

22

Knight’s Inn

35

Maples Motel

16

Rodeway Inn

56

Stone Gate Inn

48

Days Inn

78

Lakeside Inn

18

Northland Motel

14

Resort Name

# of Rooms

Resort Name

# of Rooms

Bayview Wildwood

81

Carriage Hills

172

Carriage Ridge

153

Casino Rama Resort

289

Fern Resort

104

Horseshoe Valley

142

Marriott Residence Inn

106

Deerhurst Resort

400

YMCA Geneva Park

129

4.2. Accommodation Selection

The 2018 Games will adhere to all accommodation policies as set by the Ministry of Tourism, Culture and Sport will ensure the appropriate care and comfort for all participants as follows: • • • • •

Athletes, coaches and managers will reside within close proximity to one another All linens will be provided If housed in a hotel; one person per bed with a maximum of three athletes per room Participants will be separated by sport, teams, region, gender and age Accommodations will be made available for the duration of the Games, which will include Opening Ceremonies until the completion of their competition

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City of Orillia 2018 Ontario Winter Games

4.3. Proposed Accommodation Venues Host Community

Orillia

Oro-Medonte

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Sports

# of Athletes

# of Coaches + Managers

Possible Athletes Village Location

5 pin Bowling

60

12

Badminton

70

14

Curling

48

12

Figure Skating

192

22

Best Western Plus – Couchiching Inn

Kickboxing

50

12

Highwayman Inn

Ringette

108

30

Fern Resort

Synchro Swimming

136

22

Table Tennis

72

16

Wheelchair Basketball

48

8

Best Western Plus Mariposa Inn

Carriage Ridge Econo Lodge Rodeway Inn King’s Inn Knight’s Inn

Wheelchair Curling

24

18

Wrestling

180

30

Taekwondo

80

16

Total

1,068

212

Alpine Skiing

180

40

Freestyle Ski

56

20

Carriage Hills

Para Alpine

20

4

Carriage Ridge

Snowboard PGS

32

6

Horseshoe Resort

Snowboard SBX

48

6

Snowboard Slopestyle

32

6

Day’s Inn YMCA Geneva park

Highwayman Inn

City of Orillia 2018 Ontario Winter Games

Women’s Hockey

160

40

Total

528

122

Midland

Volleyball

192

48

Best Western Highland Inn Comfort Inn Super 8

Gravenhurst

Sledge Hockey

52

16

Marriott Residence Inn

Huntsville

Speed Skating

64

12

Deerhurst

Mens Hockey

153

40

Bayview Wildwood

Judo

102

18

Day’s Inn

Total

255

58

YMCA Geneva Park

Squash

72

18

Horseshoe Resort

Rama

Barrie

All excess rooms, hotels, inns and lodging will be compiled to help formulate a detailed “friends of the games” accommodation and welcome package that will help locate rooms available for parents and friends hoping to visit and enjoy the games. This package will include all the necessary accommodation, retail and restaurant opportunities in the Simcoe County Area.

4.4. VIP Village

The City of Orillia has built a partnership with Casino Rama Resort to have delegates and VIPs of the Games stay at the resort. Due to the nature of the resort, youth will not be included in this village; however, it will be perfectly suited to offer premier housing to the provincial representatives attending the Games. The Casino is aware of the delicacy of their involvement of the Games with respect to their guidelines; however they would like to support the initiative in any manner, as the Games will truly have a regional impact and leave a lasting legacy. In total 50 rooms per night will be secured at a reduced rate of $99. This price has been confirmed, and if used at full capacity, exceeds a $15,000 sponsorship value in-kind, as a regular room night rate is approximately $249.00. The GOC would like to create a professional environment for all the PSO delegates and VIPs of the games. This property will allow for this to happen as it is a state of the art, premier tourist attraction within the province.

Having Casino Rama Resort host the VIP Village, will allow for a secondary impact for the region. The delegates will be able to enjoy the region with the upmost care and attention. Within this village, the GOC will be able to properly thank all stakeholders, showcase further potential in the region and leave them with an experience that rivals few municipalities within the province.

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City of Orillia 2018 Ontario Winter Games

4.5. Food & Meal Planning

As part of the food and meal plan, a schedule will be drafted as to when and where all meals will be served for various sports.

The ultimate goal of the GOC would be for all athletes to receive breakfast and dinner meals within the athlete’s village. Lunch will be served at the sport venue. If needed, breakfast or dinner will be served at the venue, should competition dictate this schedule.

Coaches and officials will be included in all meal services provided to the athletes. Volunteers will also be served meals if deemed necessary. The rule of thumb will be one meal for every 4 hours of service worked. Volunteers will eat alongside the athletes in most cases. Should a situation arise where volunteers are working more than four hours and there is no meal services planned at the venue for the athletes, alternative services will be arranged specifically for the volunteers.

4.6. Participants, Officials & Volunteers 4.6.1. Healthy Eating/Food Policy

Orillia believes that healthy and active living extends far beyond the playing field. With this belief in mind, it is Orillia’s wish to make the 2018 Ontario Winter Games a healthy Games. This means that in conjunction with the Simcoe Muskoka District Health Unit a Healthy Eating and Food Policy will be drafted for the Games.

Orillia will work alongside the Simcoe Muskoka District Health Unit to include a healthy food menu for all participants. The Orillia bid committee will be looking to formally partner with the Simcoe Muskoka District Health Unit in order to carry forth this partnership.

4.6.2. Partnerships in Meal Planning/Delivery

Orillia plans to partner with the local College, University High schools to capitalize on the expertise and assets present within the community. Working with these groups will allow the Games to become a learning experience for the students while providing the games with a healthy and high quality food service delivery.

4.6.3. Water Stations

Part of the healthy games vision is the provision of water stations at every venue. As part of the welcome package, each athlete will be given a reusable water bottle. Athletes will then be encouraged to continually use the bottle at all the free water stations. At facilities with water fountains and bottle fill stations; these areas will be identified and promoted. At venues where stations are not already permanently installed, portable water stations will be provided.

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City of Orillia 2018 Ontario Winter Games

5. Transportation

Orillia is centrally located in Ontario, with great access to all major highways and corridors. Highways 12, 7, 11 and 400 connect Orillia to all major cities in Ontario such as Ottawa, Sudbury, Toronto and Peterborough. Highway 11 and 400 are both four lane divided highways that provide major road access into Orillia. As seen on the venue map, Orillia is within a 400km square radius of all major centres in Ontario, providing equal travel time for the majority of all participants.

Ontario Northland provides bus services into Orillia and services the entire region. Pearson International Airport is one and a half hours away and will have shuttles available for those needing air transportation.

Orillia will make every reasonable attempt to ensure the games are safe with efficient and friendly transportation. The 2018 GOC will adopt the necessary policies for travel in accordance with the Ministry of Tourism, Culture and Sport recommended External and Internal Travel Subsidies guidelines.

5.1. Internal Transportation

Orillia will work with each PSO in advance to calculate and forecast the transportation needs for the Games. A Transportation Committee will be established and they will handle all of the issues regarding internal transportation. A RFQ will be drafted for transportation needs for the duration of the Games.

The successful private bus lines company will then be used to transport all of the athletes and officials to and from all venues and activities.

Designated meeting spots will be formed to establish entry points into the various communities for information and direction purposes. From here, transportation will be provided to venues and athlete villages.

6. Volunteers

It is estimated that 1,000 volunteers will be needed to effectively execute the 2018 Ontario Winter games. Based on Orillia’s experience with the 2014 Ontario Winter Games, and local special events it is anticipated that Orillia will easily make this mark.

Orillia and the surrounding Ontario’s Lake Country have a population of over 100,000 to draw upon. This includes Oro-Medonte, Rama, Ramara, Severn, Gravenhurst and Huntsville. In addition to the permanent population, Orillia is home to two post-secondary institutions and is a 20 minute drive from Goergian College’s main campus in Barrie. This allows the pool of volunteers for the 2018 Ontario Winter Games to be extensive and inclusive. All efforts will be made by the GOC to recruit and train volunteers of all ages in order to provide worthwhile volunteer experiences.

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City of Orillia 2018 Ontario Winter Games

6.1. Recruitment and Training

Orillia is very lucky to be home to many enthusiastic citizens who volunteer numerous hours for community driven events. For the purpose of the games, Orillia would partner and utilize its volunteer centre organization, Information Orillia, to aid in the recruitment of the volunteers needed to deliver the Games. Information Orillia has already expressed support for the games and would be interested in being the volunteer agency dealing with the games.

Utilizing this service, would allow for a centralized database and service for the Games, while allowing the local organization an opportunity to expand their service and grow their database.

A key player in the volunteer recruitment campaign will be the volunteer coordinator for the Mariposa Folk Festival. This festival is one of the largest festivals within the province, especially for the size of its host town. It is a community staple that recruits and trains over 550 volunteers for its annual event.

Utilizing their resources, the volunteer coordinator for the mariposa Folk Festival has agreed to lend their support to the 2018 Games. This will allow the GOC an opportunity to access their database, learn their processes and utilize pre-existing governance documents surrounding volunteerism.

A lasting legacy of the Games will be the newly created volunteer database. All stakeholders who are involved with the games will be given access to this database for their own use. For example, mariposa Folk Festival will now have access to more volunteers to help grow their community driven event. This will be something that will attract key players to this initiative.

Information Orillia would take the overall lead in recruiting the needed volunteers and would work closely with executive committee. Training would then be provided through a joint effort to all registered volunteers. This training would take place prior the Games to ensure staff are equipped with all the required tools to effectively carry out the games successfully.

Volunteers would be matched with their suited areas based on experience and interest and all efforts will be made to provide worthwhile volunteer experiences to everyone.

6.2. Recognition During and After Event

Using the experience gained through the 2014 Ontario Winter Games, Orillia would like to enhance the volunteer recognition and overall experience of the Games. Orillia is invested in supporting the games, through a multi-year bid process; therefore the treatment and recognition of the volunteers will be paramount.

All volunteers will be given a uniform to clearly distinguish themselves from all other participants. The uniform will be done to both celebrate and recognize all the volunteers but also to be able to make sure they are known. Volunteers will be given a volunteer information package that will include the same information and gear that any other athlete would receive. In addition to this, it is Orillia’s intention to have any volunteer who is serving a minimum 5 hour shift to be granted full meal service at the venue alongside the athletes. This will help make them feel included, welcomed and highlight the important 52 | P a g e

City of Orillia 2018 Ontario Winter Games

role they play. Each venue will be given a volunteer recognition budget to help provide the needed amenities, food & beverage needed to keep the volunteers fresh and engaged.

Following the completion of the event, a recognition and appreciation ceremony/event will be planned to thank all stakeholders who were involved in the Games. These stakeholders will include all members of the GOC, all volunteers and all sponsors. This event will allow for all the stakeholders to truly understand their impact, will provide an opportunity to debrief and learn on how things can be improved for Orillia’s next big event. It will also be an opportunity for the GOC to say a sincere thank you for all efforts made.

7. Marketing & Communications

7.1. Media & Communications Centre

Throughout the planning process, the communication centre will be located at the City of Orillia. In the lead up to the games, the staff office will be moved to the New Port of Orillia Building, located in Couchiching Beach Park/Centennial Park steps away from Orillia’s beautiful downtown. This location will also double as the head office for the games and for all media inquiries. Once the Games have commenced, a centralized centre will be formed which will serve as both the communication centre and official results room. This office will be the Ontario Winter Games official headquarters for the duration of the Games. This location will have wireless internet, access to phone lines and be central to the Games geographic landscape.

Accredited media will be asked to pick up their media toolkits, coordinate interviews with athletes and file stories through a location at the Games Office. For events located outside of Orillia, local media will be able to coordinate their efforts through the venue managers at each facility.

7.2. Media Plan

Orillia Winter Games Marketing Media Campaign Proposal The main audience targets of this campaign are: • • •

Athletes, families and sport lovers residing in the region Participants and residents within driving distance of the event Residents from GTA or over 100km radius who may be looking for multiple day visits

The materials produced, digital campaign and media will provide the target market with: • •

A full slate of activities, events and ceremonies for this event A range of accommodation, culinary, retail and cultural options available in the area

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City of Orillia 2018 Ontario Winter Games

The campaign consists of: • • • • • • • • • • • • •

Flyers and posters (40,000 flyers, 1000 posters) - $3,500.00 and $1,000 for Distribution CTM (Creative Theatre Marketing – Ontario Travel) media digital/Ontario map and ONRoute digital stations $6,000 City entrance and way finding signage including banners across roadways leading from the highway $5,000 (includes production and mounting) $2,750 local print (8 front page banners for 1 month leading up to event of both Packet and Orillia Today) approx. $344.00 each TV Campaign – production and purchase of 30 second ad promoting the games which will run on CTV2 prior to and during event. (50 prime time spots and 50 additional through sponsorship with CTV2) $20,000.00 $3000 local radio campaigns (4 weeks leading up to the event on both Sunshine 89 and its affiliates in Collingwood, Muskoka and Wasaga Beach) 100 spots at approximately $30 each $3000 local radio campaigns (4 weeks leading up to the event on both The Dock and Kicx.fm ) 100 spots at approximately $30 each On-line - $5,000 google ads, social media ads, Big Boxes and banners purchased through our media affiliates media relations campaign to place stories, photos, interview set up, spokesperson training press materials ( press releases, fact sheets, backgrounder ) on orillia.ca website featured banner on landing page of orillia.ca Regular appearance in Orillia City Community Board weekly in Packet and Times (distribution 25,000) media relations campaign to place stories, photos, interview set up, spokesperson training Social Media - Facebook, Twitter, Instagram, etc. to be used strategically and extensively (combination of staff and volunteer student to ensure highest standards are met)

Summary of Budget breakdown Flyer and Poster Production

$3,500

Flyer and Poster Production Distribution

$1,000

OnRoute Explore Board Network, Creative Theatre Marketing flyer and map $6,000 production and distribution City entrance signage, way-finding and banners

$5,000

Local print banners Orillia Today, Packet & Times

$2,750

CTV2 Prime Time television campaign, production and rotation

$20,000

Radio Bayshore Broadcasting (Muskoka and North Simcoe) $3,000

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City of Orillia 2018 Ontario Winter Games

Radio KicX FM and The Dock Central Ontario Campaign

$3,000

Google Ads

$5,000

Miscellaneous

$750

Total

$50,000

Total cost of Campaign: $50,000.00 TV Campaign on CTV 2 • • • •

Commercials aired during 6:00p.m. news 6,000,000 viewers in total 120,000 viewers at any given time 50 purchased spots aired twice

Cost total: $20,000 Radio Campaigns • •

$3,000 Sunshine 89 and affiliates - 125 commercials aired during peak times (reaching over 25,000 listeners throughout Muskoka and Simcoe County) $3,000 KicX and The Dock – 125 commercials aired during peak times (reaching over 25,000 listeners throughout Central Ontario.)

CTM Flyer Production and Distribution (Creative Theatre Marketing – Ontario Travel) media digital/Ontario map and OnRoute digital stations • • • • • • • • • • •

40,000 Orillia and Area events flyers distributed across Simcoe County, Ontario and to all border crossings to Quebec, Manitoba, NY state and Michigan Prime placement of in Explore Ontario Map 100,000 distribution at 350 tourism outlets Toronto and York region hotels Toronto Attractions and Theatres Pearson International Airport Union Station Travellers Centre 400 series rest stops and visitor centres CAA and Chamber of Commerce offices AAAs in Pennsylvania, Ohio and Michigan Ontario Travel Centre ExploreBoard Network

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City of Orillia 2018 Ontario Winter Games

CTM Digital Media Campaign • • •

Onroute centres – Explore Board Network Ontario Travel Centres: Toronto, Bainsville, Barrie, Niagara Falls, Sarnia, St. Catherines, Tilbury and Windsor (exposure to 1.3 million viewers annually)

Explore Board Profile features: 5 photos, 1 PDF, 30 second video, Map and directions, detailed profile content description, special offers, multilingual conversion, “Send to me” via email, QR code or text message.

7.3. French Language Services

The City of Orillia is committed to ensuring that all necessary communications for the 2018 Ontario Winter Games adhere to both language services. The City of Orillia has experience with French language services, having hosted a celebration site for the 2015 Pan Am Games Torch Relay. All communications and marketing produced required a French language service; therefore Orillia will utilize the experience gained through this process to ensure the 2018 Games are fully compliant.

The 2018 Games will ensure that the following materials are available in French and English: • • • • • • • • •

Province wide media releases Logos Invitations to Special Events Programs for Special Events Components of the Opening and Closing Ceremonies including Athletes & Officials Oath, National Anthem Bilingual representative available for the duration of the Games to assist with translation requirements Signage Medals Promotional Materials (including posters, flyers, etc)

The following materials will be produced primarily in English; however the 2018 Games understands they must have visual indications on all materials that may be “available in French upon request” • • • • •

Registration Package and Forms Official Games Programs and/or Participant Handbooks Website Tickets Identification Passes

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City of Orillia 2018 Ontario Winter Games

8. Special Events

8.1. Opening Ceremonies

One of Orillia’s greatest assets is its waterfront. Nestled on the shores of Lake Simcoe and Lake Couchiching, Orillia is home to some of the best views in Ontario. The Orillia GOC would like to take advantage of this aspect and host the Opening Ceremonies outside at Couchiching Beach Park.

Couchiching Beach Park is home to several summer festivals, the Orillia Winter Carnival and was the chosen site for the 2015 Pan Am Torch Relay celebration. The space offers plenty of space and parking.

It also has an outdoor theatre which can be used for dignitary speeches and presentations.

Additionally, the opening ceremonies will take place right next to the Port of Orillia which will be the official headquarters for the 2018 Ontario Winter Games. This will provide opportunity and access for all stakeholders involved to become familiar with the location. Ample parking is available at this location and Media and VIP will be able to pick up all their credentials upon arrival for the entire weekend hassle free.

The GOC will propose to join efforts with the Orillia Winter Carnival. Similar to 2014, the Orillia Winter Carnival delayed their annual tradition two weeks to coincide with the games. This will allow both events to leverage media and existing resources. Traditionally the Orillia Winter Carnival runs on Friday, Saturday and Sunday. The GOC will propose to unite events, with the OWG opening ceremonies duplicating as the winter carnival opening ceremonies. This would allow the athletes a chance to be celebrated and acknowledged. The ceremonies would be a high profile media event and would garner a lot of exposure throughout the region.

The initial proposal for the ceremonies would be to incorporate speeches, dignitaries, VIP’s, an athlete’s entrance parade and live entertainment. A focal point of the entertainment would be to highlight all the culture and heritage from the area, including both Anglophone and Francophone acts. In addition to their entertainment, Chippewa’s of Rama First Nation would be invited to welcome the athletes and perform a traditional dance and song.

8.2. VIP Reception

As part of the opening ceremonies there will be a pre-party VIP reception which will be held for all GOC members, Ministry of Tourism, Culture and Sport representatives, all municipal partners and any other key stakeholders such as provincial and federal partners, key sponsors and games staff. This reception will provide the GOC an opportunity to thank all stakeholders, preview and outline the weekend to come and to show appreciation for the work and support that youth sport has received from all levels of government. The reception will include appetizers and cocktails, along with live entertainment and will be a formal meet and greet networking opportunity for those invited.

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City of Orillia 2018 Ontario Winter Games

8.3. Other Special Events

As part of the marketing and communication plan, there will be additional special events planned to highlight the Games. These events include: “100 Day Out” With the support of the Orillia Sport Council, the 2018 Orillia GOC is planning to throw a “100 Day Out” party, similar to past events held in support of the Ontario Games. This event will serve two purposes: 1. Raise awareness of the event and allow for further education of what the Games symbolize and who will be attending 2. Recruit final volunteers needed for the event The “100 Day Out” party will be open to all members of media, and will target all secondary and postsecondary institutions. This will help engage the student body and help raise awareness across the region.

Santa Clause Parades Based upon the recommendation of the 2014 Muskoka Winter Games, the GOC would aim to have a Games float in every parent municipality’s Santa Claus Parade in 2017. This would help promote the event and raise awareness to recruit volunteers across the region. The float would involve youth athletes carrying banners and performing mini demonstrations as they walk. This would help engage the local sport clubs and community groups to help advocate for the message that the Games bring.

Press Conferences When each milestone is reached, a press conference would be held in order to keep momentum going throughout the planning process; starting with the official announcement of the awarding of the Games, through to the commencement of the Games. This will ensure that the media are aware of progress being made and aid in the volunteer recruitment process. Orillia wants the entire community engaged and educated on these Games in order to make them as successful as possible.

Winter Carnival The final additional event the GOC would organize would be a part of the 2017 Orillia Winter Carnival.

As mentioned, this annual event is a staple in the community calendar. Since the proposed opening ceremonies would include the winter carnival, it would make sense for the GOC to set up an activity booth at the carnival one year prior. This event would include a sport demonstration, volunteer information, prospective games schedule and locations and would be an information booth for those interested. It is the GOC goal to utilize this event to further raise awareness and education for the Ontario Winter Games.

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City of Orillia 2018 Ontario Winter Games

9. Registration & Accreditation

Orillia will work with the Ministry of Tourism, Culture and Sport in order to ensure that all registration takes place in a controlled and confidential manner. The GOC will work alongside all PSO’s to receive the necessary information in a timely and efficient manner.

Orillia was responsible for the registration desks at all the accommodation providers within its area during the 2014 Muskoka Games. This has provided the bid committee with experience in terms of what to expect during the process.

It is proposed that once again, the athlete villages will be the location for all registration and on-site accreditation. Athletes will pick up their on-site accreditation at their place of accommodation.

The accreditation desk will be staffed by informed volunteers who will also serve as Games ambassadors in terms of fielding questions and facilitating the process of welcoming all stakeholders to the Games.

This could include helping the athletes understand the competition schedule, opening ceremony schedule, all relevant contact information and shuttle schedules.

Volunteers will receive their accreditation at their designated training session. This will ensure that the GOC and volunteers are prepared and ready to go on day 1 with all volunteers in place.

There will be a registration process and proper accreditation given to every stakeholder who will enter any Games premise. Participants (athletes, coaches, and officials), volunteers, GOC members, media and VIP’s will have a specifically designed accreditation badge that will quickly identify their role. All spectators will receive a ticket/pass that will serve as their accreditation for the sport/day/weekend as well. These tags will clearly mark the access boundaries for the wearer. This will help with security purposes, volunteer screening and overall operational logistics in order to minimize risk and maximize the safety of all.

10. Medical

10.1. Local Hospitals & Medical Services

Orillia and Simcoe County have an outstanding working agreement with all municipalities in the surrounding area in order to provide the upmost level of medical service to the community. Orillia Fire has auto aid agreements with all surrounding municipalities in case of emergency.

Medical Service

Description

Orillia Soldiers Memorial Hospital

160 bed facility

South Muskoka Memorial Hospital,

76 bed facility

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Fully equipped emergency department

City of Orillia 2018 Ontario Winter Games

Bracebridge

Royal Victoria Regional Health Centre, Barrie

Georgian Bay General Hospital, Midland

Orillia Family Health Organization After Hour Medical Clinic Orillia After Hours Clinic Couchiching Family Health Organization After Hour Medical Clinic Barrie Medical Clinic

Municipal Fire Departments

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Fully equipped emergency department 299 bed facility

Fully equipped emergency department 105 bed facility

Fully equipped emergency department

Hours of operation: Monday to Thursday 6:30p.m. - 8:30p.m.

Saturdays 10:00a.m. - 12:00p.m.

Hours of Operation: Monday to Thursday 6:30a.m.-9:30p.m.

Saturday 10:00a.m. – 1:00p.m.

Hours of Operation: Monday to Friday 5:30p.m. – 8:30p.m.

Saturday 10:00a.m. – 1:00p.m.

Hours of Operation: Thursday: 6:00p.m. - 10:00p.m.

Friday 6:00p.m. – 9:00p.m.

Saturday and Sunday 10:00a.m. – 4:00p.m.

Orillia Fire Station 1, 500 Gill Street Orillia Fire Station 2, 1 Commerce Road Oro Medonte Township - Shanty Bay, 1950 Ridge Road West Oro Medonte Township - Hawkestone, 375 Line 11 South Oro Medonte Township - Horseshoe Valley, 3375 Line 4 N Oro Medonte Township - Rugby, 1904 Old Barrie Road East Oro Medonte Township - Warminster, 1911 Warminster SR Oro Medonte Township - Moonstone, 5668 Line 7 North Rama Fire and Rescue, 7454 Williams Side Road Ramara Township - Brechin, 3290 County Road 47 Ramara Township - Orillia, 85 Patricia Drive Ramara Township - Washago, 7305 County Road 169 Severn Township - Washago, 3216 S Sparrow Lake Severn Township - Orillia, 3958 Burnside Line Severn Township - Coldwater, 1 Firehall Lane Severn Township - Coldwater, 2060 N River Drive Gravenhurst Fire Station 1, 190 Harvey Street

City of Orillia 2018 Ontario Winter Games

Gravenhurst Fire Station 2, 1030 Kilworthy Road Gravenhurst Fire Station 3, 1622 Barkway Road Huntsville Fire Station 1, Payne Drive Huntsville Fire Station 2, 387 South Mary Lake Road Midland Fire, 550 Bayshore Drive Simcoe County Ambulance Services

Defibrillators

Coldwater Station, 1 Firehall Lane Midland, 395 Cranston Crescent Orillia, 820 Memorial Avenue Washago, 401 Anchor Drive Barrie North, 667 Bayfield Street Barrie Tiffin, 113 Tiffin Street

Available in most municipal facilities – arenas, community centres & pools

10.2. Medical Support Plan

The 2018 Games will work in conjunction with the Ministry of Tourism, Culture and Sport, the Province of Ontario and all provincial sport organizations to confirm the needs of the various sports in regards to medical support needed at the venues and athlete villages.

The 2018 games will utilize the local medical services, as well as the post-secondary institutions nearby to provide on the job learning experience to youth and future medical service providers. This will allow the Games to continue to leave a lasting legacy within the region, while complying with all medical service requirements set forth as part of the sport technical packages.

As part of the sport appendices within the bid document, the following sports have outline the required medical services. These will all be met, as well as any additional sports as required from the PSO’s Sport

Medical Service Requirements

Alpine Ski

2 Ski Patrols at start at all times

Men’s Hockey

First Aid Room Available

Women’s Hockey

Therapist on site with doctor and dentist available on call

Kickboxing

Room for pre-bout medicals

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City of Orillia 2018 Ontario Winter Games

11. Participant Experience

The City of Orillia and surrounding communities share a common goal: To make the region known as a premier level sport tourism destination. In order to accomplish this, customer service is the most important aspect of tourism. This means the visitor experience must be the one thing that all participants and spectators leave remembering the most. To make the visitor experience truly unique, the games will make them feel welcomed and as part of the community for the entire duration of the games. By undertaking this mentality, the community experience must also be truly unique in order to synergize both participant groups: visitors and local community.

11.1. Visitor Experience

The GOC will implement several ways to enhance the visitor experience. First and foremost is to ensure at all the accreditation desks and all volunteers are equipped with full knowledge of the area and what there is to offer that weekend. This includes a calendar of events, brochures, guide maps and any other material that would be relevant to the participant. The GOC will work with the local destination marketing office, the regional tourism offices, the local chamber of commerce and all downtown management boards and BIA’s. This will ensure the GOC is fully aware of every tourism attraction and event running concurrently with the games. Key to the visitor experience is easy access to information; as such, a webpage dedicated to the games will be on the City of Orillia Website along with the official games website, providing easy access to information.

As mentioned as part of the opening ceremonies, the Orillia Winter Carnival will occur the same weekend as the 2018 Winter Games. As part of the Winter Carnival there will be several activities for the visitor to do during spare and downtimes. Activities such as a downtown slide, outdoor petting zoo, human foosball game, polar bear dip, midway, ice castle and ice sculpture contest. The winter carnival is always a community favorite, and this will be an excellent way to amalgamate the local resident with the visitor to make everyone feel equal.

Aside from attending local concurrent events, the athlete villages will be clustered in a way to ensure that multiple sports (when possible) are sharing accommodations. This will give the athletes the sense of belonging and inclusiveness. The meal plan will have breakfast and dinner served at the accommodation provider when possible. All athletes and officials will eat together.

It is the GOC intention to utilize the accommodation amenities and facilities to its greatest potential.

When possible, the GOC will institute volunteers to run social events at night such as movie nights or activity night in various meeting room spaces or banquet halls. This will evolve as the budget and GOC evolves; however this will be one of the aspects of the visitor experience that will take priority.

In terms of the VIP and delegate experience, Casino Rama Resort will play host when possible and endeavours to create an atmosphere that is conducive to the theme of the Games.

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City of Orillia 2018 Ontario Winter Games

11.2. Community Experience

Orillia was involved in and observed the Muskoka 2014 Winter Games very closely. The experience learned, was that the educational piece of what the Games are, is the area that could be further enhanced. Several members of the community were not aware of what the Games meant, what they entailed or even where they were located. In order to truly enhance the community experience, the 2018 GOC will focus an educational campaign to raise awareness of the Games. As evident in the extensive media plan, a large amount of resources will be placed on generating awareness and building excitement throughout the entire County for the Games. The hope is that by making it known, that the Games are coming, what they mean, how accessible and spectator friendly they are will further engage the community.

As mentioned earlier sport is a critical part of Orillia’s history. Although CANUS is several years past, this event has helped set the stage of the impact sport has on our community and how Orillia responds to hosting large scale sporting events. As mentioned in a 2003 newspaper article (Appendix “B�) each community worked hard to provide the upmost hospitality to athletes, family and friends. Organizing committee members ensured that all aspects of the CANUS games were successful and enjoyable. In particular, the opening and closing ceremonies always left a lasting impression. It is with this tradition in mind that we would like to leave a lasting impression through the organization and execution of the Ontario Winter Games.

In addition, the community experience will be enhanced through the various volunteer and service positions available. By creating meaningful opportunities, the local community will help leverage the Games for their own use. Orillia has experience in volunteer positioning, recruitment, and training and will make every effort to create volunteer positions that will allow for career building, job training and volunteer enjoyment. Positions may include medical or security services, management and supervisory opportunities and several hours of apprenticeships. By providing these opportunities, not only will the community become further involved, the community will see the Games as an essential component of its landscape and will want to be involved in future sporting event opportunities.

The Ontario Winter Games will highlight memories from a time when the community came together to host a large scale sporting event and will satisfy their appetite for premier level sporting competitions.

Not only will members of the public play a spectator role, they will all be united in playing host to over 3500 visitors that will come into town. Regardless the level of involvement, these games will build civic pride and leave a lasting legacy felt for several years.

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City of Orillia 2018 Ontario Winter Games

12. Legacy

As mentioned above, should the Games conclude with excess revenue; the City of Orillia will implement a legacy fund to help build and foster community sport in Orillia. The vision is that this could be done through an investment sport and recreation infrastructure. A proposal will be submitted to City Council to consider two options to pursue based on the final legacy number calculated.

Option 1: The legacy plan could be used to identify specific facility needs that will enhance Orillia’s ability to attract further Games regional level sporting events. These items could include an upgraded aquatic timing system; a multi-use functional video board for the new double FIBA sized gymnasium or electronic shot clocks for sanctioned basketball games. The equipment need will depend on the opportunities presented to Orillia in 2018 and beyond, at which point a detailed Legacy Plan will be put into place once total funding and legacy dollars are known.

Option 2: The Legacy Plan could be used for enhanced recreation opportunities for the community; items for consideration may be the construction of a new refrigerated skate trail at Couchiching Beach Park, home to the Port of Orillia.

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APPENDIX “A”

City of Orillia 2018 Ontario Winter Games

Appendix “A” – Port of Orillia Design Plan

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Appendix “A” – Port of Orillia Design Plan 2

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Appendix “A” – Port of Orillia Design Plan 3

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APPENDIX “B”

City of Orillia 2018 Ontario Winter Games

Appendix “B” – “Our Sister City”

By Ed Lauckern Jul 6, 2003

While Ed Lauckern is ill, The Citizen will run some of his more memorable columns.

Does the city of Orillia, Ontario, Canada, bring back any memories to you? If you were among the hundreds of Auburnians involved in the CANUS games over a 20 year period beginning in 1976, I'm sure it does.

The year was 1975 and I was a member of the Auburn City Council when we received a letter from Mayor Dellacourt, the mayor of Orillia proposing that Auburn join with them in a Sister City program.

The program would be centered around athletic competition between the two cities from two different countries. The location of the games would alternate between the two cities annually with the first games to be held in the Canadian city about a hundred miles north of Toronto.

The mayor and council were unanimous in their support of the idea. A meeting was scheduled to organize the event. Chris McEvoy and Carol Contiguglia from Auburn's recreation board, along with Mike Oropallo, director of the Parks and Recreation department and assistant director Bill Cowmey, met with officials from Orillia including Bob MacFadden, and Cliff Turner. Don Shaves was Mike Oropallo's counterpart from Orillia.

The name for the event was decided, it would be known as CANUSA. Then it was discovered that two other cities, one from Canada and another from America, had already adopted that name. So, the "A" was dropped and the event became known as CANUS. A beautiful tradition was born.

Over the years, lasting friendships were developed between our athletes, their parents, friends and family and local officials. Later, an exchange was even developed among senior citizen groups from both countries.

We tried to outdo each other every year in hospitality. That's a pretty good competition, everyone wins in that one. The host city would kick-off the weekend with a huge, colorful parade. Through the efforts of Jim Draucker we were able to secure the U.S. Marine Corps Marching Band, who captured the hearts of people from both countries with their spectacular presentation. One year they even followed us to Orillia to participate in their parade.

In the years when we traveled to Orillia, Bill Cowmey headed up our "advance" team by arriving several days before the event to organize our activities. By the time we got there everybody in town knew Bill and for all I know they may have made him an honorary subject.

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Orillia is a beautiful city located on two lakes. The city's municipal park is right on the lake shore and has an abundance of restaurants, hotels and motels and many tourist attractions. The people there greeted the visiting Auburnians with open arms. It was obvious that the atmosphere was one of friends meeting friends, not just officials putting their best foot forward for the sake of protocol.

As mayor, I received countless comments about how beautiful our city was, how friendly and warm the Auburn people were, and how welcome our visitors felt. I can't tell you how proud that made me feel.

We certainly owe a debt of gratitude to all those, throughout the years, who worked to make CANUS one of the most successful international people-to-people projects ever.

I have great memories of all the Orillia mayors that I had the honor to work with over those years.

Mayor MacDonald, Mayor Pat McIsaac (her husband Bert had also served as mayor), Mayor Ted Ehmans and Mayor John Palmer. John was a big man with a heart to match, he stood nearly seven feet tall. None of us knew or cared who was conservative or liberal, Democrat or Republican. We saw each other for what we had in common, commitment to our respective communities and the people therein.

Mike Oropallo and Don Shaves were really the heart and soul of CANUS. Their personalities and leadership qualities continued to pump life into the effort year after year. They were in contact with each other throughout the year, and Mike and his wife Marion became close friends of Don and his wife Pat. Don died suddenly while returning home from a vacation in Florida, he was only in his early 50s.

Mike and Marion still talk with Pat by phone frequently.

On the last day of the CANUS weekend we'd have a non-denominational church service followed by a breakfast and then the closing ceremonies. If you were a participant in CANUS I'm sure you'll always remember those ceremonies. It was when the athletes and their host families said their good-byes and there was hardly a dry eye in the place. If you have any memories of those days you wish to share, send them to me.

During those CANUS years probably the best known Orillian city official was long-time Alderman Al Smith. Al and his fiancee Marie (who were probably in their 50s) decided to get married and they spent their honeymoon in Auburn. I was saddened to learn several years ago that Al suffered a fatal heart attack. He's missed by Marie and his many friends in Orillia and Auburn. I can't imagine Orillia without Al Smith.

Some years after I left City Hall the CANUS games came to a close. It was getting harder to get people involved. It was nobody's fault. I guess it was just a case of a great thing that finally ran its course. But the memories will always be there. I'm sure there are people up there that think of Auburn when they hear "The Star Spangled Banner," just as I think of Orillia when I hear "Oh Canada."

Ed Lauckern, is a radio show host and former Auburn mayor. He can be e-mailed at edlauckern@hotmail.com.

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APPENDIX “C”

City of Orillia 2018 Ontario Winter Games

Appendix “C” – Inventory – Community Letters of Support City of Orillia Town of Huntsville Town of Gravenhurst Town of Midland Town of Oro-Medonte Tourism Simcoe County

Council Ratification Greg Pilling, Manager of Sales and Customer Service Glen Davies, Senior Management Team Dave Bressette, Operations Manager Shawn Binns, Director, Rec. & Community Services Kathryn Stephenson, Tourism Manager

Orillia Sport Council Lakehead University Information Orillia Ontario’s Lake Country Orillia Chamber of Commerce Downtown Orillia Management Board Orillia Community Development Corp Simcoe County District School Board

Lisa Hems, Managing Director Kim Fedderson, Principal Shannon O’Donnell, Executive Director Jennifer Whitley, Executive Director David Carson, President Lisa Thompson-Roop, Manager Wendy Timpano, General Manager Kathryn Wallace, Director of Education

Mount St. Louis Moonstone Horseshoe Resort Hardwood Hills Ski and Bike Barrie Athletic Club Orillia Y.M.CA St. Theresa’s High School

Robert Huter, General Manager Jonathan Reid, General Manager Jack Sasseville, General Manager Paul Ryan, Head Squash Professional Gilda Every, General Manage Cullen Fay, Athletic Director

Casino Rama Resort Best Western PLUS – Mariposa Inn Rodeway Inn FERN Resort YMCA Geneva Park

Jenna Hunter, Director of Public Relations Steven Ollerenshaw, Assistant General Manager Michelle Weber, Regional General Manager Mark Downing, President Alicia Ann Noble, Manager, Conference Services

Orillia Figure Skating Club Orillia Curling Club Orillia Minor Lacrosse Orillia Girls Hockey Orillia Minor Hockey Orillia & District Soccer Orillia Renegades

Board of Directors, Orillia Figure Skate Club Paul Raymond, President Nicole Lynch Marwick, Board of Directors Shawna Torkoff, Vice President Cathy O’Connor, President John Copp, President Diana Moczkodan, Director

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City of Orillia Office of the City Clerk

Memo To:

Ray Merkley, Director of Parks, Recreation and Culture Michael Ladouceur, Sport Program Supervisor

From:

Janet Nyhof, Deputy Clerk

Date:

April 12, 2016

Re:

2018 Ontario Winter Games Bid

The following is a copy of the recommendation that was adopted by Council at its meeting held on April 11, 2016: “THAT as recommended in the report dated March 29, 2016 from the Parks, Recreation and Culture Department, Council authorize staff to submit a bid to the Ministry of Tourism, Culture and Sport to host the 2018 Ontario Winter Games; AND THAT staff notify the Ministry of Tourism, Culture and Sport of the City’s interest to host the 2020, 2022 and 2024 Ontario Winter Games.”

Please proceed as authorized.

JN:nb

H:\TOMRMS\M - Media and Public Relations\M02 - Ceremonies and Events\2018 OWG\Bid Submission\Letter of Support\1 - cc4-14 ontario winter games.docx File: M02-GEN

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 Tuesday, May-31-16 Dear Mr. Albright On behalf of the Town of Huntsville I am pleased to offer and write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely,

Greg Pilling | Manager of Sales and Customer Service Town of Huntsville | Canada Summit Centre | 20 Park Drive (705) 789-6421 ext 3027 | 1-888-696-4255 ext 3027 greg.pilling@huntsville.ca

705-789-1751

37 Main Street East, Huntsville, Ontario P1H 1A1 1-888-696-4255 Fax 705-789-6689 TTY 705-789-1768

www.huntsville.ca

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

May 10, 2016

Dear Mr. Albright On behalf of the Town of Gravenhurst I am pleased to offer and write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely,

Glen B. Davies cc: Mayor Donaldson Municipal Council The Senior Management Team

3-5 Pineridge Gate Gravenhurst, Ontario P1P 1Z3 Office: (705) 687-3412 info@gravenhurst.ca www.gravenhurst.ca

Fax: (705) 687-7016

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Tuesday, May-31-16

Dear Mr. Albright On behalf of The Town of Midland I am pleased to offer and write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely,

Dave Bressette TOWN OF MIDLAND North Simcoe Sports and Recreation Centre Operations Manager

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Proud Heritage, Exciting Future

May 18, 2016

Dear Mr. Albright On behalf of The Township of Oro-Medonte, I am pleased to offer and write in support of Orillia's proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia's proposal to host the 2018 Ontario Winter Games.

Sincerely,

Shawn Binns Director, Recreation & Community Services

148 Line 7 South Oro-Medonte, ON LOL 2E0

P: (705) 487-2171 F: (705) 487-0133

www.oro-medonte.ca

Tourism Simcoe County 1151 Highway 26 West Minesing, ON L0L 1Y2

Main Line: (705) 726-8502 Toll Free: 1-800-487-6642 (North America) Fax: (705) 728-9130

experience.simcoe.ca

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Tuesday, May-31-16

Dear Mr. Albright On behalf of Tourism Simcoe County I am pleased to offer and write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community.

The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely,

Kathryn Stephenson Tourism Manager The Corporation of the County of Simcoe

36 Mississaga Street West Orillia, ON L3V 3A6 (705) 326-7743 www.informationorillia.org Charitable Registration Number: 118168353RR0001

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 May 13, 2016 Dear Mr. Albright On behalf of Information Orillia I am pleased to offer and write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators. As the local Volunteer Centre serving Orillia and area, the opportunities for volunteer engagement are especially important to us, and we would be happy to provide support to the volunteer needs of the Games and organizing committee.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely,

Shannon O’Donnell Executive Director sodonnell@informationorillia.org

Your community information, referral and volunteer service centre • Connecting people with services since 1969

May 24, 2016 Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 Re: City of Orillia Bid for Ontario Winter games 2018 Dear Mr. Albright, Ontario's Lake Country (OLC), the Destination Marketing Organization for the City of Orillia, Oro-Medonte Township, Rama First Nations, Ramara Township and Severn Township is pleased to provide a letter of support for The City of Orillia’s proposal to host the 2018 Ontario Winter Games.

As the regional tourism organization OLC is pleased to support the application for The City of Orillia to host the Winter Games. This type of event would have an impact on our entire region and we welcome opportunities for new visitors. We work very closely with the City of Orillia and the surrounding municipalities that encompass Ontario’s Lake Country to promote the region collaboratively. Orillia and area provides visitors with the opportunity to experience vibrant rural communities and plays an important role in the growth of tourism in OLC, supporting the local and regional tourism economy. This event would allow the community to showcase ourselves and provide a great opportunity for residents and visitors.

Hosting the 2018 Ontario Winter Games will provide a much needed economic boost to OLC during the winter season. The other surrounding townships and cities will also reap benefits during the event dates and the economic spin off to all of our tourism business is fantastic in this shoulder seasons and allows us to show off our great seasonal assets and that we truly are a four season destination.

We look forward to working with the City of Orillia and welcoming this opportunity and being involved in a premier level sporting event.

Sincerely,

Jennifer Whitley Executive Director jennifer@ontarioslakecountry.com

Ontario’s Lake Country Tourism Marketing Board, 22 Peter St. S., Box 2525, Orillia, ON L3V 7A3 Office: 705-325-9321 Fax: 705-325-6817 Email: info@ontarioslakecountry.com

www.OntariosLakeCountry.com

24 Mount St Louis Road R. R. 4 Coldwater On L0K 1E0 Phone # 705-835-2112

Toronto Toll Free # 877-835-2112

Fax # 705-835-2831

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 Monday, May 16th 2016

Dear Mr. Albright On behalf of Mount St Louis Moonstone I am pleased to offer and write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely,

Robert Huter General Manager Mount St Louis Moonstone Ski Resort

Web Site www.mountstlouis.com

E Mail mslm@mslm.on.ca

April 28, 2016

To Whom It May Concern: I am writing this letter to you in support of the bid by Orillia for the 2018 Ontario Winter Games. As the premier cross country ski area in Ontario we would be happy to be the site of the cross country skiing events for these games.

Our facility is only 10 minutes from Orillia and we can provide an excellent venue for these races.

Yours truly,

Jack Sasseville President and General Manager

402 W. Old Barrie Rd., RR 1, Oro Station, Ontario. L0L 2E0 Phone: 705-487-3775 www.hardwoodskiandbike.ca

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 Monday, May 16th, 2016 Dear Mr. Albright, On behalf of Casino Rama Resort I am pleased to offer written support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely,

Jenna Hunter Director of Public Relations

Casino Rama Resort t. 705 329 5179 | c. 705 323 0092

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Tuesday, May-31-16

Dear Mr. Albright, On behalf of the Orillia Figure Skating Club I am pleased to write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on our community as a whole. Economically, it will attract visitors to the area and in return boost our city’s tourism sector. The 2018 Ontario Winter Games would put Orillia back on the map and remind others of the attributes that the city holds.

The events would also allow community members to showcase their civic pride. The community then can come together once again to participate, volunteer and support the thousands of athletes. This exciting opportunity will also illustrate to our young athletes the importance of pride, determination and skill.

Our city is in the envious position of having the benefits of being a small town within a short drive to larger one. We are located at the gateway to cottage country, have world class entertainment centres (i.e. Casino Rama, and Burl’s Creek Event Grounds) as well as a waterfront and park to be envied.

Once again, we would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely,

Orillia FSC

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St., 18th Floor Toronto, Ontario M5G 2C8 Monday, May 16, 2016 Dear Ryan Albright, On behalf of The Orillia Curling Club, I am very pleased to offer its enthusiastic support of The City of Orillia's proposed hosting the 2018 Ontario Winter Games.

Hosting the 2018 Winter Games would have an important impact on the City and its surrounding communities. This would provide us with an opportunity to demonstrate our civic pride and lauded history of community volunteerism. This would provide an exciting opportunity for the City's residents to become involved as both spectators and volunteers.

Furthermore, the 2018 Winter Games will provide a much needed economic boost to the region during the shoulder season while providing an excellent opportunity for the community to work together.

We welcome the opportunity to become involved in such a premier level sporting event. The City of Orillia has a long history of sport and competition. The City has honoured and celebrated its athletes and teams for generations. We are proud of our sports achievements, provincially, nationally and internationally.

Sport and culture is very much part of our social fabric.

The Orillia Curling Club wholeheartedly support the City of Orillia's proposal to host the 2018 Ontario Winter Games.

Sincerely,

Paul Raymond President, Orillia Curling Club

Orillia Minor Lacrosse P.O. Box 415 Orillia, Ontario L3V 6J8 www.orilliaminorlacrosse.ca nlynchmarwick@gmail.com

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Wednesday May 18, 2016 Dear Mr. Albright

On behalf of Orillia Minor Lacrosse I am pleased to offer and write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely, Nicole Lynch Marwick

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 Tuesday May 25th, 2016 Dear Mr. Albright On behalf of the Orillia Girls Hockey Association I am pleased to offer and write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators. As a female hockey association, we look forward to our girls having an abundance of female athletes to look up to and athletes as a whole to use as role models.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely, Shawna Torkoff VP Orillia Girls Hockey Association

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Wednesday, May 25, 2016

Dear Mr. Albright, On behalf of the Orillia Minor Hockey Association I am pleased to offer and write in support of Orillia’s proposal to host the 2018 Ontario Winter Games.

Hosting the 2018 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2018 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2018 Ontario Winter Games.

Sincerely,

Cathy O’Connor Cathy O’Connor President

Orillia Ladies Hockey League www.orillialadieshockey.com

May 4, 2016 Attention: Ministry of Tourism, Culture and Sport Dear Sir or Madam,

I’m writing you today on behalf of the 112 women in our league who are eager and excited to support the bid of hosting the 2018 Ontario Winter games. Our league is committed to our community and dedicated to growing not only the love of hockey in our young girls, but in growth and promotion of health and wellness in our younger generation. Hosting the Ontario Winter games would be an exciting and incredible opportunity for our community. The Orillia Ladies’ Hockey organization is fully committed to supporting this motion and eager to provide volunteers to make these games a success.

Thank you for your consideration on behalf of our organization!

Warm regards, Diana Moczkodan, Director Orillia Ladies’ Hockey League – home of the Renegades