April 22 2024 RCM PUBLIC

Agenda

Public Input Session

PUBLIC INPUT SESSION

The intent of the Public Input Session is to allow the public to address Council on matters of interest that are not already being addressed in the Council meeting or other boards and commissions of which Council is a member.

The Public Input Session will run from 5:00 p.m. to 5:15 p.m., following the adoption of the agenda.

It is strongly recommended that people pre-register for this session.

Procedure for Pre-registration

Members of the public wishing to address Council during the Public Input Session may:

1. register online prior to 12:00 p.m. the day of the Council meeting by filling out the registration form online on the Town of Stony Plain website: https://www.stonyplain.com/en/town-hall/address-council.aspx

Presentations & Delegations

REGULAR COUNCIL MEETING

MEETING DATE: April 22, 2024

SUBJECT: 2023 Town of Stony Plain Audited Financial Statements

EXECUTIVE SUMMARY

The external auditor, Phil Dirks, Partner from Metrix Group LLP will provide a financial presentation and question period for Town Council.

BACKGROUND

The audit report on the December 31, 2023, consolidated financial statements has been completed as per Section 281 of the Municipal Government Act RSA 2000.

Relevant Statutes/Master Plans/Documents

Municipal Government Act (MGA) Section 281

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2024-2027:

• Governance & Partners

o Cultivating a strong organizational structure and the processes that deliver effective and efficient services.

o Embrace a priority and performance measurement culture and link our strategic vision and decision-making processes with our financial realities.

COMMUNICATION

This item will be included in the Council Highlights news release.

ATTACHMENTS

1. Auditors’ Presentation Metrix Group LLP

Prepared by: Faith Sofeso, Senior Financial Analyst

Reviewed by: Teri Stewart, Manager, Financial Services

Reviewed by: Teresa Olsen, Acting General Manager, Corporate Services

Approved by: Tom Goulden, Chief Administrative Officer

PHIL DIRKS, CPA, CA PARTNER

SUMMARY

 AUDIT WENT VERY WELL

 ACCOUNTS WELL LOOKED AFTER

 TOWN REMAINS IN GOOD FINANCIAL POSITION

 THANKS TO TOWN STAFF FOR ASSISTANCE

 TERI

 RILEY

 FAITH

 OTHERS

AUDITORS’

 OUR OPINION

 IN ALL MATERIAL RESPECTS IN ACCORDANCE WITH PSAS

 MANAGEMENT’S RESPONSIBILITIES

 PREPARATION, FAIR PRESENTATION, & INTERNAL CONTROL

 AUDITORS’ RESPONSIBILITIES

 REASONABLE ASSURANCE FS NOT MATERIALLY MISSTATED

 REASONABLE ASSURANCE = HIGH ASSURANCE NOT GUARANTEE

 SOME EVIDENCE PERSUASIVE NOT CONCLUSIVE

 PROFESSIONAL JUDGMENT & PROFESSIONAL SKEPTICISM

NON FINANCIAL ASSETS

TANGIBLE CAPITAL ASSETS

ACCUMULATED SURPLUS

OPERATING REVENUE

OPERATING EXPENSES

 NO SIGNIFICANT CONTROL DEFICIENCIES

 NO UNUSUAL ACCOUNTING POLICIES / ESTIMATES

 AMORTIZATION

 NO SIGNIFICANT UNCORRECTED MISSTATEMENTS

 NO SIGNIFICANT DIFFICULTIES DURING THE AUDIT

 MANAGEMENT LETTER

QUESTIONS

END OF ITEM

Statutory Public Hearing

Adoption of Council Minutes

TOWN OF STONY PLAIN

PROVINCE OF ALBERTA

APRIL 8, 2024 MINUTES OF THE REGULAR COUNCIL MEETING

HELD IN THE TOWN OF STONY PLAIN COUNCIL CHAMBERS AT 5:00 PM

PRESENT:

Mayor: William Choy

Deputy Mayor: Harold Pawlechko

Councillors:

Justin Anderson

Pat Hansard

Justin Laurie

Melonie Loyns

Eric Meyer

Chief Administrative Officer: Tom Goulden

General Manager, Community and Protective Services: Karl Hill

General Manager, Community & Social Development: Lisa Gilchrist

General Manager, Planning & Infrastructure: Brett Newstead

General Manager, Strategic Servies: Brenda Otto

Acting General Manager, Corporate Services: Teresa Olsen

Manager, Financial Services: Teri Stewart

Economic Development Officer: Michelle Levasseur

Legislative Coordinator: Christina Michaud

1. CALL TO ORDER

Mayor William Choy called the April 8, 2024 Regular Council Meeting to order at 5:00 p.m.

2. ADOPTION OF AGENDA

Agenda Adoption 47/04/24/SP

Moved that Town Council adopt the April 8, 2024 Regular Council Meeting Agenda as presented.

CARRIED UNANIMOUSLY

3. PUBLIC INPUT SESSION

4. PRESENTATIONS & DELEGATIONS – NIL

5. STATUTORY PUBLIC HEARING – NIL

6. ADOPTION OF COUNCIL MINUTES

RCM Minutes 48/04/24/SP

Moved that Town Council approve the March 25, 2024 Regular Council Meeting Minutes as presented

CARRIED UNANIMOUSLY

7. COUNCIL BOARD & COMMITTEE MINUTES

7.1

CRT Minutes

MHF SG Lodge Bylaw 1st Reading

8.1

Moved that Town Council receive the Council Board & Committee minutes for information.

CARRIED UNANIMOUSLY

The Manager of Financial Services gave an overview of the bylaw.

Moved that Town Council give first reading to Bylaw 2688/DEB/24, a bylaw to finance the Town of Stony Plain’s share of the Meridian Housing Foundation Spruce Grove Lodge.

CARRIED UNANIMOUSLY

Ec Dev Strategy & Action Plan

9. BUSINESS ITEMS

9.1 Economic Development Strategy and Action Plan

The Economic Development Officer gave an overview of the report.

Moved that Town Council accept the Economic Development Strategy and Action Plan for information.

CARRIED UNANIMOUSLY

10. COUNCIL DISCUSSION

11. CLOSED SESSION

Moved that Town Council move into Closed Session at 5:49 p.m. to discuss: 11.1

CARRIED UNANIMOUSLY

Mayor William Choy called a break at 5:49 p.m.

Mayor William Choy called the April 8, 2024 Regular Council Meeting back to order at 6:04 p.m.

In addition to Council, the following attended the Closed Session:

• Tom Goulden, Chief Administrative Officer

• Brett Newstead, General Manager, Planning & Infrastructure

• Karl Hill, General Manager, Community & Protective Services

• Teresa Olsen, Acting General Manager, Corporate Services

• Teri Stewart, Manager, Financial Services

• Jeneane Grundberg, Brownlee LLP

Moved that Town Council move out of Closed Session at 9:38 p.m.

CARRIED UNANIMOUSLY

No members of the public provided contact information, so the meeting resumed.

12. ADJOURNMENT

Mayor William Choy declared the April 8, 2024 Regular Council Meeting adjourned at 9:39 p.m.

Mayor William Choy

Teresa Olsen, Acting General Manager Corporate Services

END OF ITEM

Council Board & Committee Minutes

END OF ITEM

Bylaws

REGULAR COUNCIL MEETING

MEETING DATE: April 22, 2024

REQUEST FOR DECISION PUBLIC SESSION

SUBJECT: Public Works Administrative Building Debenture Bylaw

EXECUTIVE SUMMARY

The construction of the Public Works Administrative Building is to begin in 2024. In order to complete the project a debenture borrowing is required.

RECOMMENDATION

That Town Council give first reading to Bylaw 2689/DEB/24, a bylaw to authorize debenture borrowing in the amount of $2,052,000 for the construction of the Public Works Administrative Building

BACKGROUND

The Public Works facility was constructed in the mid-1970s. Administration has been preparing a plan and design for the redevelopment of this facility since 2016. A preliminary design for a new administrative building and site redevelopment was initiated in 2017 and a project plan was developed in 2019. A needs assessment report was presented to Council in late 2020.

The detailed design and phasing plan were completed and presented to Council in early 2023. The construction of the Public Works Administrative Building was approved in the 2024-2026 Corporate Plan.

Second and third reading of this bylaw will be presented to Council on May 27, 2024.

Options

1. Council may choose to not approve the debenture borrow which would halt the project until another funding source is identified.

Relevant Statutes/Master Plans/Documents

Debt Management Policy C-FS-045

Municipal Government Act (MGA) Section 251, 254, 258, and 606

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2024-2027:

• Governance and Priorities

o Embrace a priority and performance measurement culture and link our strategic vision and decision-making processes with our financial realities.

COMMUNICATION

Subsequent to approval of first reading, the bylaw will be advertised in the local newspaper to allow for public response and to satisfy MGA requirements. This item will be included in the Council Highlights news release.

BUDGET/FINANCIAL IMPACT

The debenture of $2,052,000 along with other borrowing bylaws presented to date in 2024 will increase the total debt held by the Town to $39M. This would mean debt limit available against internal debt limit would be 25% available and against municipal limit would be 46% available.

Prepared by: Faith Sofeso, Senior Financial Analyst

Reviewed by: Teri Stewart, Manager, Financial Services

Reviewed by: Teresa Olsen, Acting General Manager, Corporate Services

Approved by: Tom Goulden, Chief Administrative Officer

BEING A BYLAW OF THE TOWN OF STONY PLAIN IN THE PROVINCE OF ALBERTA TO AUTHORIZE A BORROWING FOR THE PURPOSE OF FINANCING THE PUBLIC WORKS ADMINISTRATIVE BUILDING PROJECT

WHEREAS, the Council of the Town of Stony Plain has decided to issue a bylaw pursuant to Section 258 of the Municipal Government Act, RSA 2000, c. M-26, and amendments thereto, to authorize the financing of its share of the construction and completion of Public Works Administrative Building (the “Project”); and

WHEREAS, plans and specifications have been prepared and the total cost of the project is estimated to be $4,952,000.00. The Town of Stony Plain estimates the following will be applied to the project:

Debenture (Town of Stony Plain) $2,052,000 Grants $2,900,000

WHEREAS, in order to complete the Project; it will be necessary for the Town of Stony Plain to borrow up to $2,052,000 on terms and conditions referred to in this bylaw; and

WHEREAS, the Town of Stony Plain deems it advisable to make a borrowing for a period not exceeding 20 years for the purpose of financing the construction and completion of the Project; and

WHEREAS, the estimated lifetime of the Project financed under this bylaw is equal to, or in excess of 50 years; and

WHEREAS, the principal amount of the outstanding debt of the Town of Stony Plain on December 31, 2023 is $29,887,587.31, no part of which is in arrears; and

WHEREAS, all required approvals for the project have been obtained, and the project is in compliance with all Acts and Regulations of the Province of Alberta.

NOW THEREFORE, the Council of the Town of Stony Plain in the Province of Alberta, duly assembled, hereby enacts as follows:

2.5.0 “Project Loan” means the amount borrowed by the Town of Stony Plain from the Province of Alberta, or another financial institution, for an amount up to but not exceeding $2,052,000 for the construction and completion of the Project.

3.0.0 General Borrowing:

3.1.0 The Town of Stony Plain may borrow from the Province of Alberta, or another authorized financial institution, a sum up to but not exceeding $2,052,000 (the "Project Loan").

3.2.0 The funds borrowed under this bylaw shall be borrowed on the general credit and security of the Town of Stony Plain.

3.3.0 The Chief Administrative Officer and General Manager, Corporate Services are authorized to execute on behalf of the Town of Stony Plain promissory notes and other negotiable instruments or other evidence of indebtedness for the Project Loan as the lender may require as evidence of and security for the sum borrowed.

3.4.0 The Project Loan shall bear an annual rate of interest not to exceed 10%.

3.5.0 The sum borrowed under this bylaw, including principal and interest, shall be repaid according to the repayment structure negotiated with the lender, but in any event, over a term not to exceed 20 years.

3.6.0 The Town of Stony Plain shall raise in each year tax rates sufficient to pay the indebtedness

4.0.0 Effective Date

4.1.0 This bylaw shall take full force and effect on the date it is passed.

Read a first time this day of , AD 2024.

Read a second time this day of , AD 2024.

Read a third time this day of , AD 2024.

Mayor William Choy

Teresa Olsen Acting General Manager, Corporate Services

END OF ITEM

REGULAR COUNCIL MEETING

MEETING DATE: April 22, 2024

REQUEST FOR DECISION PUBLIC SESSION

SUBJECT: Central Trunk Rehabilitation Program Debenture Bylaw

EXECUTIVE SUMMARY

The construction of the Central Trunk Rehabilitation is to begin in 2024. In order to complete the project a debenture borrowing is required.

RECOMMENDATION

That Town Council give first reading to Bylaw 2690/DEB/24, a bylaw to authorize debenture borrowing in the amount of $1,621,373 for the Central Trunk Rehabilitation Program.

BACKGROUND

The 2019 Utility Master Plan identified that the central trunk sanitary sewer is operating over capacity during major rainfall events. It was recommended to install a 1500mm diameter concrete super storage pipe between 52 Avenue and 49 Avenue beside the current sewer line. In 2021 a condition and groundwater assessment was completed to provide information to enable the detailed design to be completed.

The rehabilitation and upgrade of the Central Trunk was approved in the 2024-2026 Corporate Plan.

Second and third reading of this bylaw will be presented to Council on May 27, 2024.

Options

1. Council may choose to not approve the debenture borrow which would halt the project until another funding source is identified.

Relevant Statutes/Master Plans/Documents

Debt Management Policy C-FS-045

Municipal Government Act (MGA) Section 251, 254, 258, and 606

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2024-2027:

• Governance and Priorities

o Embrace a priority and performance measurement culture and link our strategic vision and decision-making processes with our financial realities.

COMMUNICATION

Subsequent to approval of first reading, the bylaw will be advertised in the local newspaper to allow for public response and to satisfy MGA requirements. This item will be included in the Council Highlights news release.

BUDGET/FINANCIAL IMPACT

The debenture of $1,621,373 along with other borrowing bylaws presented to date in 2024 will increase the total debt held by the Town to $39M. This would mean debt limit available against internal debt limit would be 25% available and against municipal limit would be 46% available.

Prepared by: Faith Sofeso, Senior Financial Analyst

Reviewed by: Teri Stewart, Manager, Financial Services

Reviewed by: Teresa Olsen, Acting General Manager, Corporate Services

Approved by: Tom Goulden, Chief Administrative Officer

BEING A BYLAW OF THE TOWN OF STONY PLAIN IN THE PROVINCE OF ALBERTA TO AUTHORIZE A BORROWING FOR THE PURPOSE OF FINANCING THE CENTRAL TRUNK REHABILITATION PROGRAM

WHEREAS, the Council of the Town of Stony Plain has decided to issue a bylaw pursuant to Section 258 of the Municipal Government Act, RSA 2000, c. M-26, and amendments thereto, to authorize the financing of its share of the construction and completion of Central Trunk Rehabilitation Program (the “Project”); and

WHEREAS, plans and specifications have been prepared and the total cost of the project is estimated to be $1,621,373.00. The Town of Stony Plain estimates the following will be applied to the project:

Debenture (Town of Stony Plain) $1,621,373.

WHEREAS, in order to complete the Project, it will be necessary for the Town of Stony Plain to borrow up to $1,621,373 on terms and conditions referred to in this bylaw; and

WHEREAS, the Town of Stony Plain deems it advisable to make a borrowing for a period not exceeding 20 years for the purpose of financing the construction and completion of the Project; and

WHEREAS, the estimated lifetime of the Project financed under this bylaw is equal to, or in excess of 50 years; and

WHEREAS, the principal amount of the outstanding debt of the Town of Stony Plain on December 31, 2023 is $29,887,587.31, no part of which is in arrears; and

WHEREAS, all required approvals for the project have been obtained, and the project is in compliance with all Acts and Regulations of the Province of Alberta.

NOW THEREFORE, the Council of the Town of Stony Plain in the Province of Alberta, duly assembled, hereby enacts as follows:

2.5.0 “Project Loan” means the amount borrowed by the Town of Stony Plain from the Province of Alberta, or another financial institution, for an amount up to but not exceeding $1,621,373 for the construction and completion of the Project.

3.0.0 General Borrowing:

3.1.0 The Town of Stony Plain may borrow from the Province of Alberta, or another authorized financial institution, a sum up to but not exceeding $1,621,373 (the "Project Loan").

3.2.0 The funds borrowed under this bylaw shall be borrowed on the general credit and security of the Town of Stony Plain.

3.3.0 The Chief Administrative Officer and General Manager, Corporate Services are authorized to execute on behalf of the Town of Stony Plain promissory notes and other negotiable instruments or other evidence of indebtedness for the Project Loan as the lender may require as evidence of and security for the sum borrowed.

3.4.0 The Project Loan shall bear an annual rate of interest not to exceed 10%.

3.5.0 The sum borrowed under this bylaw, including principal and interest, shall be repaid according to the repayment structure negotiated with the lender, but in any event, over a term not to exceed 20 years.

3.6.0 The Town of Stony Plain shall raise in each year utility rates sufficient to pay the indebtedness.

4.0.0 Effective Date

4.1.0 This bylaw shall take full force and effect on the date it is passed.

Read a first time this day of , AD 2024.

Read a second time this day of , AD 2024.

Read a third time this day of , AD 2024.

Mayor William Choy

Teresa Olsen Acting General Manager, Corporate Services

END OF ITEM

REGULAR COUNCIL MEETING

MEETING DATE: April 22, 2024

REQUEST FOR DECISION

SUBJECT: Meridian Heights Reservoir Upgrade Project Debenture Bylaw

EXECUTIVE SUMMARY

The upgrade of the Meridian Heights Reservoir is to begin in 2024. In order to complete the project a debenture borrowing is required.

RECOMMENDATION

That Town Council give first reading to Bylaw 2691/DEB/24, a bylaw to authorize debenture borrowing in the amount of $5,000,000 for the Meridian Heights Reservoir Upgrade Project.

BACKGROUND

The Meridian Heights Reservoir is the main water reservoir for the Town of Stony Plain. This infrastructure is in need of additional pumping capacity, as well as significant repairs to maintain operations. This debenture will also fund the relocation of the current tennis courts to a new location to be determined. The upgrade of the Meridian Heights Reservoir was approved in the 2024-2026 Corporate Plan.

Second and third reading of this bylaw will be presented to Council on May 27, 2024.

Options

1. Council may choose to not approve the debenture borrow which would halt the project until another funding source is identified

Relevant Statutes/Master Plans/Documents

Debt Management Policy C-FS-045

Municipal Government Act (MGA) Section 251, 254, 258, and 606

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2024-2027:

• Governance and Priorities

o Embrace a priority and performance measurement culture and link our strategic vision and decision-making processes with our financial realities.

COMMUNICATION

Subsequent to approval of first reading, the bylaw will be advertised in the local newspaper to allow for public response and to satisfy MGA requirements. This item will be included in the Council Highlights news release.

BUDGET/FINANCIAL IMPACT

The debenture of $5,000,000 along with other borrowing bylaws presented to date in 2024 will increase the total debt held by the Town to $39M. This would mean debt limit available against internal debt limit would be 25% available and against municipal limit would be 46% available.

ATTACHMENTS

1. Draft Bylaw 2691/DEB/24

Prepared by: Faith Sofeso, Senior Financial Analyst

Reviewed by: Teri Stewart, Manager, Financial Services

Reviewed by: Teresa Olsen, Acting General Manager, Corporate Services

Approved by: Tom Goulden, Chief Administrative Officer

BEING A BYLAW OF THE TOWN OF STONY PLAIN IN THE PROVINCE OF ALBERTA TO AUTHORIZE A BORROWING FOR THE PURPOSE OF FINANCING THE MERIDIAN HEIGHTS RESERVOIR UPGRADE PROJECT

WHEREAS, the Council of the Town of Stony Plain has decided to issue a bylaw pursuant to Section 258 of the Municipal Government Act, RSA 2000, c. M-26, and amendments thereto, to authorize the financing of its share of the construction and completion of Meridian Heights Reservoir Upgrade (the “Project”); and

WHEREAS, plans and specifications have been prepared and the total cost of the project is estimated to be $5,065,000.00. The Town of Stony Plain estimates the following will be applied to the project:

Debenture (Town of Stony Plain) $5,000,000

Utility Waster water Rate/Reserve $ 65,000

WHEREAS, in order to complete the Project; it will be necessary for the Town of Stony Plain to borrow up to $5,000,000 on terms and conditions referred to in this bylaw; and

WHEREAS, the Town of Stony Plain deems it advisable to make a borrowing for a period not exceeding 20 years for the purpose of financing the construction and completion of the Project; and

WHEREAS, the estimated lifetime of the Project financed under this bylaw is equal to, or in excess of 40 years; and

WHEREAS, the principal amount of the outstanding debt of the Town of Stony Plain on December 31, 2023 is $29,887,587.31, no part of which is in arrears; and

WHEREAS, all required approvals for the project have been obtained, and the project is in compliance with all Acts and Regulations of the Province of Alberta.

NOW THEREFORE, the Council of the Town of Stony Plain in the Province of Alberta, duly assembled, hereby enacts as follows:

1.0.0 Title

1.1.0 This bylaw may be cited as the “Meridian Heights Reservoir Upgrade Borrowing Bylaw".

2.0.0 Definitions & Interpretations

2.1.0 "Act” means the Municipal Government Act, RSA 2000, c M-26.

2.2.0 “Chief Administrative Officer” means the chief administrative officer of the Town of Stony Plain.

2.3.0 “General Manager, Corporate Services” means the General Manager, Corporate Services of the Town of Stony Plain.

2.4.0 “Project” means the Meridian Reservoir Upgrade

2.5.0 “Project Loan” means the amount borrowed by the Town of Stony Plain from the Province of Alberta, or another financial institution, for an amount up to but not exceeding $5,000,000 for the construction and completion of the Project.

3.0.0 General

3.1.0 The Town of Stony Plain may borrow from the Province of Alberta, or another authorized financial institution, a sum up to but not exceeding $5,000,000 (the "Project Loan").

3.2.0 The funds borrowed under this bylaw shall be borrowed on the general credit and security of the Town of Stony Plain.

3.3.0 The Chief Administrative Officer and General Manager, Corporate Services are authorized to execute on behalf of the Town of Stony Plain promissory notes and other negotiable instruments or other evidence of indebtedness for the Project Loan as the lender may require as evidence of and security for the sum borrowed.

3.4.0 The Project Loan shall bear an annual rate of interest not to exceed 10%.

3.5.0 The sum borrowed under this bylaw, including principal and interest, shall be repaid according to the repayment structure negotiated with the lender, but in any event, over a term not to exceed 20 years.

3.6.0 The Town of Stony Plain shall levy and raise in each year utility rates sufficient to pay the indebtedness.

4.0.0 Effective Date

4.1.0 This bylaw shall take full force and effect on the date it is passed.

Read a first time this day of , AD 2024.

Read a second time this day of , AD 2024.

Read a third time this day of , AD 2024.

Mayor William Choy

Teresa Olsen Acting General Manager, Corporate Services

END OF ITEM

Business Items

REGULAR COUNCIL MEETING

MEETING DATE: April 22, 2024

REQUEST FOR DECISION

SUBJECT: 2023 Town of Stony Plain Audited Financial Statements

EXECUTIVE SUMMARY

Metrix Group LLP provided a financial presentation and question period for Town Council. The annual Financial Statements are now being put forth for Council’s review and acceptance.

RECOMMENDATION

That Town Council accept the Town of Stony Plain Audited Financial Statements for the year ending December 31, 2023 as presented.

BACKGROUND

The 2023 auditor’s report has been completed as per section 281 of the Municipal Government Act (MGA).

Options

1. That Town Council not accept the Financial Statements as presented.

Implications of this option is not recommended and could result in non compliance with the required submissions as per the MGA.

Relevant Statutes/Master Plans/Documents

Municipal Government Act Section 281

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2024-2027:

• Governance & Partners

o Cultivating a strong organizational structure and the processes that deliver effective and efficient services.

o Embrace a priority and performance measurement culture and link our strategic vision and decision-making processes with our financial realities.

COMMUNICATION

This agenda item will be included in the Council Highlights news release.

ATTACHMENTS

1.2023 Audit Findings Report

2.2023 Town of Stony Plain Audited Financial Statements

Prepared by: Faith Sofeso, Senior Financial Analyst

Reviewed by: Teri Stewart, Manager, Financial Services

Reviewed by: Teresa Olsen, Acting General Manager, Corporate Services

Approved by: Tom Goulden, Chief Administrative Officer

April 22, 2024

Town of Stony Plain

4905–51 Avenue

Stony Plain, AB T7Z 1Y1

Attention: Members of Town Council

Dear Council Members:

RE: 2023 AUDIT FINDINGS REPORT

The purpose of this report is to summarize certain matters arising from the audit that we believe would be of interest to Council.

The objective of our audit was to obtain reasonable assurance that the financial statements are free of material misstatement, whether due to fraud or error, and to issue an auditors’ report that includes our opinion. Our audit was not designed for the sole purpose of identifying matters to communicate. Accordingly, our audit would not necessarily identify all such matters that may be of interest to Council and it is inappropriate to conclude that no such matters exist.

This communication should be read in conjunction with the financial statements and our report thereon, and it is intended solely for the use of Town Council and should not be distributed to external parties without our prior consent. Metrix Group LLP accepts no responsibility to a third party who uses this communication.

SIGNIFICANT FINDINGS FROM THE AUDIT

Our objective is to communicate appropriately to Council any deficiencies in internal control that we have identified during the audit and that, in our professional judgment, are of sufficient importance to merit being reported to Council.

The audit findings contained in this letter did not have a material effect on the Town’s financial statements, and as such, our audit report is without reservation with respect to these matters.

Significant Deficiencies in Internal Control

Our audit procedures did not reveal any significant deficiencies in internal control.

Town of Stony Plain

April 22, 2024

Page Two

Significant Qualitative Aspects of Accounting Practices

Management is responsible for determining significant accounting policies. The choice of different accounting policy alternatives can have a significant effect on the financial position and results of the Town. The application of those policies often involves significant estimates and judgments by management.

Accounting Estimates

The Town has made the following significant accounting estimates in preparing its financial statements.

Amortization of Tangible Capital Assets - $8,027,969 (2022 - $7,723,904)

Asset Retirement Obligations - $806,439 (2022 - $768,037)

Asset Retirement Obligations represent the estimated costs to Town buildings that contain asbestos and other contaminations. The estimated liability is based on a combination of consultants (engineers) reports and assessments made by the Town.

Accrued Sick Pay - $303,444 (2022 - $303,444)

We are of the opinion that the significant accounting policies, estimates and judgments made by management, and financial disclosures do not materially misstate the financial statements taken as a whole.

Corrected and Uncorrected Misstatements

Corrected Misstatements

During the course of the audit, we identified twelve (12) adjustments that were communicated to management and subsequently corrected in the financial statements.

Uncorrected Misstatements

There were no significant uncorrected misstatements aggregated by our Firm for the year ended December 31, 2023.

After considering both quantitative and qualitative factors with respect to the uncorrected misstatements we accumulated during the audit, we agree with management that the financial statements are not materially misstated.

Significant Difficulties Encountered During the Audit

We encountered no significant difficulties during our audit that should be brought to the attention of Council. We had the full co-operation of the Town management and staff throughout our work and we received full access to all necessary records and documentation.

Town of Stony Plain

April 22, 2024

Page Three

Management Representations

Management’s representations are integral to the audit evidence we will gather. Prior to the release of our report, we will require management’s representations in writing to support the content of our report.

MANAGEMENT LETTER

We will be submitting a letter to Town management on other matters that we feel should be brought to their attention.

AUDITOR INDEPENDENCE

We believe it is important that we communicate, at least annually, with Town Council regarding all relationships between the Town and our firm that, in our professional judgment, may reasonably be thought to bear on our independence.

In determining which relationships to report, these standards require us to consider relevant rules and related interpretations prescribed by the Institute of CPA Alberta and applicable legislation, covering such matters as:

(a) holding a financial interest, either directly or indirectly, in a client;

(b) holding a position, either directly or indirectly, that gives the right or responsibility to exert significant influence over the financial or accounting policies of a client;

(c) personal or business relationships of immediate family, close relatives, partners or retired partners, either directly or indirectly, with a client;

(d) economic dependence on a client; and

(e) provision of services in addition to the audit engagement.

We have prepared the following comments to facilitate our discussion with you regarding independence matters.

We are not aware of any relationships between the Town and ourselves that, in our professional judgment, may reasonably be thought to bear on our independence that have occurred from January 1, 2023 – April 22, 2024.

Town of Stony Plain

April 22, 2024

Page Four

We appreciated the assistance of Teri Stewart, Riley Clark, and all the other Town management and staff during the audit.

Yours truly,

METRIX GROUP LLP

Philip J. Dirks, CPA, CA Partner

cc: Tom Goulden, Town Manager

Teri Stewart, CPA, CGA, Manager, Financial Services

TOWN OF STONY PLAIN

Consolidated Financial Statements

For the Year Ended December 31, 2023

INDEPENDENT AUDITORS' REPORT

To the Mayor and Council of the Town of Stony Plain

Opinion

We have audited the accompanying consolidated financial statements of the Town of Stony Plain, which comprise the statement of consolidated financial position as at December 31, 2023 and the consolidated statements of operations and accumulated surplus, changes in net debt, remeasurement gains and losses and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information.

In our opinion, the consolidated financial statements present fairly, in all material respects, the consolidated financial position of the Town of Stony Plain as at December 31, 2023 and the results of its consolidated operations, changes in net financial assets, remeasurement gains and losses and its cash flows for the year then ended in accordance with Canadian public sector accounting standards.

Basis for Opinion

We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditors' Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Town in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our ethical responsibilities in accordance with these requirements. We believe the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Other Information

DRAFT

Management is responsible for the other information. The other information is comprised of the information included in the Annual Report, but does not include the consolidated financial statements and our auditors' report thereon. The Annual Report is expected to be made available to us after the date of this auditors' report. Our opinion on the consolidated financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.

In connection with our audit of the consolidated financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the consolidated financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Responsibilities of Management and Those Charged with Governance for the Financial Statements

Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the consolidated financial statements, management is responsible for assessing the Town's ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless management either intends to liquidate the Town or to cease operations, or has no realistic alternative but to do so.

Those charged with governance (Council) are responsible for overseeing the Town's financial reporting process.

Auditors' Responsibility for the Audit of the Financial Statements

Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors’ report that includes our opinion. Reasonable assurance is a high level of assurance, but it is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

As part of in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:

 Identify and assess the risks of material misstatement of the consolidated financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

 Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Town’s internal control.

 Evaluate the appropriateness of accounting policies and the reasonableness of accounting estimates and related disclosures made by management.

DRAFT

 Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Town’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditors’ report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date or our auditors’ report. However, future events or conditions may cause the Town to cease to continue as a going concern.

 Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including significant deficiencies in internal control that we identify during our audit.

Chartered Professional Accountants

Edmonton, Alberta

April 22, 2024

MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL REPORTING

The integrity, relevance and comparability of the data in the accompanying consolidated financial statements are the responsibility of management.

The consolidated financial statements are prepared by management, in accordance with Canadian public sector accounting standards established by the Canadian Public Sector Accounting Board. They necessarily include some amounts that are based on the best estimates and judgments of management.

To assist in its responsibility, management maintains accounting, budget and other controls to provide reasonable assurance that transactions are appropriately authorized, that assets are properly accounted for and safeguarded, and that financial records are reliable for preparation of financial statements.

Metrix Group LLP, Chartered Professional Accountants, have been appointed by Town Council to express an opinion on the Town's consolidated financial statements.

Thomas Goulden Town Manager Teri Stewart, CPA, CGA Manager, Financial Services

TOWN OF STONY PLAIN

Consolidated Statement of Changes in Net Debt

For the Year Ended December 31, 2023

TOWN OF STONY PLAIN

Statement of Remeasurement Gains and Losses

For the Year Ended December 31, 2023

TOWN OF STONY PLAIN

Schedule of Segmented Information Schedule 6

For the Year Ended December 31, 2023

DRAFT

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

1.

SIGNIFICANT ACCOUNTING POLICIES

These consolidated financial statements of the Town of Stony Plain (the "Town") are the representations of management prepared in accordance with Canadian public sector accounting standards. Significant aspects of these accounting policies are as follows:

(a) Reporting Entity

The consolidated financial statements reflect the assets, liabilities, revenues and expenses, and changes in accumulated surplus and financial position of the reporting entity which comprises all the organizations accountable for the administration of their financial affairs and resources to the Town and which are owned or controlled by the Town. This includes the following:

Stony Plain Public Library

TransAlta Tri Leisure Centre

The Town accounts for government partnerships using the proportionate consolidation method. Under this method, the Town's proportionate share of assets, liabilities, nonfinancial assets, revenues, expenses and accumulated surplus are included in the consolidated financial statements. The consolidated financial statements include the Town's share of the TransAlta Tri Leisure Centre. Condensed financial information is provided in Note 18

(b) Basis of Accounting

Revenues are accounted for in the period in which the transactions or events occurred that gave rise to the revenue.

Funds from external parties and earnings thereon restricted by agreement or legislation are accounted for as deferred revenue until used for the purpose specified.

DRAFT

Government transfers are recognized as revenue in the period in which the events giving rise to the transfer occurred, providing the transfers are authorized, any eligibility criteria have been met by the municipality, and reasonable estimates of the amounts can be made.

Expenses are recognized as they are incurred and measurable as a result of receipt of goods or services and/or the creation of a legal obligation to pay.

(c) Use of Estimates

The preparation of the consolidated financial statements in accordance with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements and the reported amounts of revenues and expenses during the reporting period. Where measurement uncertainty exists, the consolidated financial statements have been prepared within reasonable limits of materiality. Actual results could differ from those estimates.

The Town has used estimates to determine accrued liabilities, asset retirement obligation liabilities and the useful lives of tangible capital assets.

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

1. SIGNIFICANT ACCOUNTING POLICIES (CONT'D)

(d) Valuation of financial assets and liabilities

The Town's financial assets and liabilities are measured as follows:

Cash

Accounts receivables

Investments

Accounts payable and accrued liabilities

Deposit liabilities

Asset retirement obligations

Long-term debt

Cost and amortized cost

Lower of cost or net recoverable value

Fair value and amortized cost

Cost

Cost

Cost or present value

Amortized cost

For financial assets and liabilities measured at amortized cost, the effective interest rate method is used to determine interest revenue or expense. Transaction costs are a component of cost for financial assets and liabilities that are measured at cost or amortized cost and expensed when measured at fair value.

(e) Cash and Cash Equivalents

Cash and cash equivalents include items that are readily convertible to known amounts of cash, are subject to an insignificant risk of change in value, and have a maturity of 90 days or less at acquisition.

(f) Investments

Unrealized gains and losses from changes in the fair value are recognized in the statement of remeasurement gains and losses.

DRAFT

The Town holds derivatives in the form of principal protected notes which are recorded at fair value in the statement of financial position. Unrealized gains and losses from changes in the fair value of derivatives are recognized in the statement of remeasurement gains and losses. Upon settlement, the realized gains and losses are reclassified as revenue or expense in the statement of operations. Investments in interest bearing securities are recorded at amortized cost. Investment premiums and discounts are amortized on over the term of the respective investments. When there has been a loss in value that is other than a temporary decline, the respective investment is written down to recognize the loss. Investment income is recorded as revenue in the period it is earned.

(g) Requisition Over-Levies and Under-Levies

Over-levies and under-levies arise from the difference between the actual levy made to cover each requisition and the actual amount requisitioned.

If the actual levy exceeds the requisition, the over-levy is accrued as a liability and property tax revenue is reduced. Where the actual levy is less than the requisition amount, the under-levy is accrued as a receivable and as property taxes.

Requisitions for tax rate in the subsequent year are adjusted for any over-levies or underlevies of the prior year.

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

1. SIGNIFICANT ACCOUNTING POLICIES (CONT'D)

(h) Tax Revenue

Property tax revenue is based on market value assessments determined in accordance with the Municipal Government Act Tax mill rates are established annually. Taxation revenues are recorded at the time tax billings are issued. Assessments are subject to appeal.

Construction and borrowing costs associated with local improvement projects are recovered through annual special property tax assessments during the period of the related borrowings. These levies are collectible from property owners for work performed by the Town are recognized as revenue in the year they are levied.

(i) Pension Expenses

The Town accounts for the Local Authorities Pension Plan as a defined contribution plan, specifically, employer contributions for current and past service pension benefits are recorded as expenses in the year in which they become due. The Town does not recognize its share of the pension benefit obligation (Note 22).

(j) Developer Contributions

Developer contributions are recorded as deferred revenue upon signing of a development agreement and are recognized as revenue in the period the amounts have been used for the purpose specified.

(k) Asset retirement obligations

During 2023, the Town adopted PS 3280 Asset Retirement Obligations which provides guidance on how to account for and report liabilities for retirement of tangible capital assets.

Asset retirement obligations are legal obligations associated with the retirement of tangible capital assets. Asset retirement activities include all activities relating to an asset retirement obligation including, but not limited to, decommissioning or dismantling, remediation of contamination, post-retirement activities such as monitoring, and constructing other tangible capital assets to perform post-retirement activities.

DRAFT

A liability for asset retirement obligation is recognized when there is a legal obligation to incur retirement costs, the past transaction or event giving rise to the liability as occurred, it is expected that future economic benefits will be given up, and a reasonable estimate of the amount can be made.

When a liability for asset retirement obligation is recognized, asset retirement costs related to recognized tangible capital assets in productive use are capitalized by increasing the carrying value of the related asset and are amortized over the estimated useful life of the underlying tangible capital asset. Asset retirement costs related to unrecognised tangible capital assets and those not in productive use are expensed.

(l) Contaminated Sites

Contaminated sites are defined as the result of contamination being introduced in air, soil, water or sediment of a chemical, organic, or radioactive material or live organism that exceeds an environmental standard. A liability for remediation on contaminated sites is recognized, net of any recoveries, when an environmental standard exists, contamination exceeds the environmental standard, the Town is directly responsible for or accepts responsibility for the liability, future economic benefits will be given up, and a reasonable estimate of the liability can be made.

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

1. SIGNIFICANT ACCOUNTING POLICIES (CONT'D)

(m) Non-financial assets

Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the normal course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenses, provides the Change in Net Financial Assets for the year.

i) Tangible Capital Assets

Tangible capital assets are recorded at cost, which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets is amortized on a straight-line basis over their estimated useful lives as follows:

Buildings

Engineered structures:

Roadways

Water systems

Wastewater systems

Storm systems

Other

Machinery, equipment, and furnishings

Land improvements

Vehicles

10 - 50 years

10 - 40 years

45 - 75 years

45 - 75 years

75 years

20 years

5 - 45 years

15 - 45 years

10 - 25 years

Tangible capital assets received as contributions are recorded at fair value at the date of receipt and also are recorded as revenue.

No annual amortization is charged in the year of acquisition. A full year of amortization is charged in the year of disposal. Assets under construction are not amortized until the asset is available for productive use.

DRAFT

The Town does not capitalize interest costs associated with the acquisition or construction of a tangible capital asset.

Works of art for display are not recorded as tangible capital assets but are disclosed.

ii) Inventories

Inventories are valued at the lower of cost and net realizable value with cost determined by the average cost method.

Land held for resale is recorded at the lower of cost or net realizable value on a specific item basis. Cost includes costs for land acquisition and improvements required to prepare the land for servicing such as clearing, stripping, and leveling charges. Related development costs incurred to provide infrastructure such as water and wastewater services, roads, sidewalks, and street lighting are recorded as property and equipment under their respective function.

(n) New Accounting Standards not yet Adopted

Effective for fiscal years beginning on or after April 1, 2023, PS 3400 Revenue provides guidance on how to account for and report revenue, and specifically, it addresses revenue arising from exchange transactions and unilateral transactions.

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

DRAFT

Corporate bonds have coupon interest rates ranging from 1.78% - 5.60% (2022 - 1.67% to 4.86%) with maturity dates from March 2024 to September 2033.

Derivative investments have maturity dates from September 2028 to October 2033 and are carried at fair market value in which the measurements are derived from:

a) Level 1 - Quoted prices in active markets for identical assets.

b) Level 2 - Inputs other than quoted prices included within level 1 that are observable for the assets, either directly (i.e. as prices) or indirectly (i.e. derived from prices).

4. INVESTMENTS

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

5. ACCOUNTS PAYABLE AND ACCRUED LIABILITIES

6. DEFERRED REVENUE

Deferred revenue is comprised of the following amounts, which have been received from third parties for a specified purpose. Additions are comprised of both contributions and interest earned during the year. These amounts are recognized as revenue in the period in which the related costs are incurred.

7. ASSET RETIREMENT OBLIGATIONS

DRAFT

The Town has asset retirement obligations to remove various hazardous materials including, asbestos, lead, mercury, and mold from buildings under its control. Regulations require the Town to handle and dispose of these materials in a prescribed manner when it is disturbed, such as when when the building undergoes renovations or is demolished. Although the timing of the removal is conditional on the building undergoing renovations or being demolished, regulations create an existing obligation for the Town to remove the materials when the asset retirement activities occur.

The Town has not designated assets for settling the abatement activities.

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

8. LONG-TERM DEBT

Principal and interest payments are due as follows:

Debenture debt is repayable to the Government of Alberta and bears interest at fixed rates ranging from 2.297% to 4.569% per annum maturing in years 2025 through 2041.

The term loan bears interest at a fixed rate of 4.950% and is repayable in monthly interest and principal payments of $11,956, maturing August 2042.

Interest on long-term debt amounted to $884,021 (2022 - $887,293).

The Town’s cash payments for interest in 2023 were $899,667 (2022 - $884,715).

DRAFT

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

9. TANGIBLE CAPITAL ASSETS

*No amortization has been provided for assets included in work in progress.

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

12. CONTINGENCIES

The Town is a member of the Alberta Municipal Insurance Exchange. Under the terms of membership, the Town could become liable for its proportionate share of any claim losses in excess of the funds held by the exchange. Any liability incurred would be accounted for as a current transaction in the year the losses are determined.

The Town has been named as a defendant in various lawsuits. Where the outcome of a claim against the Town is considered likely to result in a loss and the amount of the loss can be reasonably estimated, accrued liabilities have been recorded. Where the resulting potential losses, if any, cannot be determined or the occurrence of future events is unknown, accrued liabilities have not been established.

13. CREDIT FACILITY

The Town has access to a revolving demand credit facility with a maximum of $5,000,000 bearing interest at prime rate less 0.75%. No amounts were outstanding on the revolving loan at December 31, 2023 or December 31, 2022

14. FRANCHISE AND CONCESSION CONTRACTS

Disclosure of utility franchise agreement annual revenues as required by Alberta Regulation 313/2000 is as follows:

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

16. DEBT LIMITS

Section 276(2) of the Municipal Government Act requires that debt and debt limits as defined by Alberta Regulation 255/00 for the Town be disclosed as follows:

17. SALARIES AND BENEFITS DISCLOSURE

Disclosure of salaries and benefits for elected municipal officials, the Town Manager and designated officers as required by Alberta Regulation 313/2000 is as follows:

Salary includes regular base pay, lump sum payments, gross honorarium and any other direct cash remuneration.

Benefits and allowances include the employer's share of all employee benefits and contributions or payments made on behalf of employees, and the employer's share of the costs of any additional taxable benefits.

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

18. GOVERNMENT PARTNERSHIPS

The Town's financial statements include its share of operations 2023 - 26.1% (2022 - 26.1%) of the TransAlta Tri Leisure Centre. Condensed financial information of the TransAlta Tri Leisure Centre is as follows:

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

19. SEGMENTED INFORMATION

Segmented information has been identified based upon lines of service provided by the Town. Town services are provided by departments and their activities are reported by functional area in the body of the financial statements. Certain lines of service that have been separately disclosed in the segmented information, along with the services they provide, are as follows:

(a) General Government

General Government is comprised of Council, the Office of the CAO, Strategic Services, and Corporate Services. Strategic Services includes Communication Services. Corporate Services is comprised of Financial Services, Legislative Services, Human Resources, and Information Technology Services. Council makes decisions regarding service delivery and service levels on behalf of the municipality in order to balance the needs and wants of Town residents in a financially responsible manner.

(b) Protective Services

Protective Services is comprised of RCMP, Fire, Disaster, and Municipal Enforcement Services. The RCMP division in Stony Plain includes Federal, Provincial and Municipal employees and contracted members that serve Stony Plain and the surrounding area; it is an integrated force with Spruce Grove. Fire Services is responsible to provide fire suppression services; fire prevention programs; training and education related to prevention; and detection or extinguishment of fires. The mandate of Disaster Services is Emergency Management to help maintain safe communities. The Municipal Enforcement Services provide bylaw enforcement that ranges from public service to animal control as well as provincial statute enforcement with authorities granted by the Solicitor General of Alberta.

(c) Transportation

Transportation is comprised of Common Services and the Public Works areas. They are responsible for the maintenance of the roadway and storm systems. All transit services for the Town are included under Transportation.

(d) Recreation and Culture

DRAFT

Recreation and Culture is comprised of Parks and Recreation, Culture and Cultural Facilities. Parks and Recreation and Culture provide recreational and cultural services and activities which promote the well-being of its citizens. These areas are responsible for the parks, playgrounds, facilities, and green spaces of the Town. This area also acts as a liaison between community groups and the Transalta Tri-Leisure Centre.

(e) Utilities

Utilities are comprised of water, waste water, waste management collection and recycling. The Town is responsible for environmental programs such as organic carts, bi-weekly garbage pick-up and promoting recycling and other related initiatives.

(f) Development

Development is comprised of Planning and Infrastructure, Engineering and Economic Development. These areas are responsible for the planning and development of the Town’s infrastructure system and work with developers in planning the growth of the Town in a sustainable manner. Engineering is responsible for major capital infrastructure projects. Economic Development works with businesses in the Town to encourage economic sustainability.

(g) Community and Social Development

The Community and Social Development area provides services mandated by Family and Community Support Services Alberta through a shared funding model between the Province of Alberta and the Town of Stony Plain.

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

18. SEGMENTED INFORMATION (CONT'D)

Certain allocation methodologies are employed in the preparation of segmented financial information. Taxation and payments in lieu of taxes are allocated to the segments based on the segments’ budgeted net expenditures. User charges and other revenue have been allocated to the segment based upon the segment that generated the revenue. Government transfers have been allocated to the segment based upon the purpose for which the transfer was made. Development charges and levies are allocated to the segment for which the charge was made.

20. FINANCIAL INSTRUMENTS

The Town is exposed to the following risks in respect of its financial instruments at December 31, 2023.

Credit risk

The Town is exposed to credit risk with respect to receivables. Credit risk arises from the possibility that customers may experience financial difficulty and be unable to fulfill their obligations. The Town is exposed to the credit risk associated with fluctuations in the economy as a significant portion of the outstanding receivables at December 31, 2023 are receivable from local developers. The large number and diversity of customers minimizes the Town's credit risk.

Market price risk

Market price risk is the risk that the value of a financial instrument will fluctuate as a result of changes in market prices, whether those changes are caused by factors specific to the individual security, its issuer or general market factors affecting all securities.

Liquidity risk

Liquidity risk is the risk that the Town will encounter difficulty in meeting obligations associated with its financial liabilities. The Town maintains cash balances to ensure that funds are available to meet current and forecasted financial requirements. Management continues to monitor the Town’s liquidity position on a regular basis.

Interest rate risk

Interest rate risk is the risk that the Town's annual surplus will be affected by the fluctuation and degree of volatility in interest rates. Interest rate risk on the Town's long-term debt is managed throught fixed interest rates.

21. BUDGET FIGURES

The budget figures presented in these consolidated financial statements are based upon the 2023 operating and capital budgets approved by Council on November 28, 2022. The table below reconciles the approved budget figures reported in these consolidated financial statements.

TOWN OF STONY PLAIN

Notes to Consolidated Financial Statements

For the Year Ended December 31, 2023

22. LOCAL AUTHORITIES PENSION PLAN (LAPP)

The Town is required to make current service contributions to the LAPP of 8.45% of pensionable earnings up to the year's maximum pensionable earnings under the Canada Pension Plan and 12.23% on pensionable earnings above this amount. Employees of the Town are required to make current service contributions of 7.45% of pensionable earnings up to the year's maximum pensionable earnings and 11.23% on pensionable earnings above this amount.

Total current service contributions by the Town to the LAPP in 2023 were $1,060,666 (2022$1,016,330). Total current service contributions by the employees of the Town to the LAPP in 2023 were $946,452 (2022 - $910,826).

At December 31, 2022, the Plan disclosed an actuarial surplus of $12.67 billion (2021 - $11.92 billion).

23. RESTATEMENT

Effective January 1, 2023, the Town adopted PS 3450 Financial Instruments and PS 3280 Asset Retirement Obligations retroactively and comparative figures have been restated. The effect of these changes on the compartive figures is as follows:

 Decrease in investments of $499,531

 Increase in asset retirement obligations of $768,037

 Increase in tangible capital assets of $49,244

 Increase in expenses and decrease in annual surplus of $42,368

 Decrease in accumulated surplus of $676,425

24. APPROVAL OF FINANCIAL STATEMENTS

These financial statements were approved by Council.

DRAFT

END OF ITEM

REGULAR COUNCIL MEETING

MEETING DATE: April 22, 2024

SUBJECT: 2024 First Quarter Report

EXECUTIVE SUMMARY

REQUEST FOR DECISION

The quarterly report is a comprehensive reporting tool that serves as a benchmark for the ongoing operation of the Town of Stony Plain.

RECOMMENDATION

That Town Council accept the 2024 First Quarter Report for information.

BACKGROUND

The First Quarter Report is a combined effort of Administration to present a unified report to Council that is broader than a stand-alone report. This combined report will serve as a measurement tool to evaluate the progress of the current budget, as well as provide updates on departments and various projects approved by Council leading to the final preparation of the Town’s Annual Report.

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2024-2027:

• Governance & Partners

o Enhance our organizational excellence and resiliency through improved service efficiency and effectiveness

o Embrace a priority and performance measurement culture and link our strategic vision and decision-making processes with our financial realities.

COMMUNICATION

Following Council approval, the report will be uploaded to the Town website, included in the Council Highlights news release, and a social media campaign will be launched.

ATTACHMENTS

1.2024 Q1 Report

Prepared by: Stephanie Barsby Boisvert, Manager, Corporate Communications

Reviewed by: Brenda Otto, General Manager, Strategic Services

Approved by: Tom Goulden, Chief Administrative Officer

FOR THE QUARTER ENDED MARCH 31, 2024

Q1 HIGHLIGHTS

NEW BUSINESS ALERT!

The Town had representation at the grand opening event for Old Stony Physiotherapy. Grand openings are hosted collaboratively with the Greater Parkland Regional Chamber of Commerce. New businesses interested in hosting a grand opening can complete the form on www.stonyplain.com/ GrandOpening at least two weeks in advance.

ECONOMIC LEADS

Edmonton Global shared six opportunities with Stony Plain this quarter. The Town responded to three opportunities that aligned with key sectors and land availability. Additionally, the Town supported two direct leads interested in locating in Stony Plain.

DIGITAL ECONOMY PROGRAM

The Digital Economy Program is available to eligible Stony Plain businesses until October 2024. Over 390 hours have been served to Stony Plain businesses. For businesses interested in receiving free marketing support, visit: www.yourdep.ca

BUSINESS E-NEWSLETTER

Economic Development produces a monthly e-newsletter containing news, events, programs, inspiration, and anything relevant to doing business in Stony Plain. Businesses and economic development stakeholders are encouraged to subscribe and can do so at www.stonyplain.com/subscribe.

The performance of each month’s e-newsletter continues to track above industry standard, reflecting a strong subscriber interest in the content.

E-NEWSLETTER ANALYTICS

ECONOMIC DEVELOPMENT MICROSITE

Hosting a wealth of economic development data, vacant properties, and other key information for prospective businesses, www.StonyPlain.com/invest is an essential resource for those considering doing business in Stony Plain. The site is continually updated with the latest data and serves as the first and primary referral to stakeholders.

Advertising concluded at the end of the first quarter and ensured high visitor numbers, with 4,600 people visiting the site. Key sector webpages were updated in preparation for target sector marketing in Q2. Additionally, Local Intel tools were implemented to improve visitors’ experience and access to vital and timely local economic development data.

Top

CULTURE AND TOURISM

CULTURAL ROUNDTABLE

On January 22, Council appointed Kim Wild to serve on the Cultural Roundtable for a two-year term. Ms. Wild is a talented Métis/Papaschase artist and skilled beader living on Treaty 6. With a wealth of experience and a unique perspective, Ms. Wild’s expertise will contribute significantly to the cultural enrichment and vibrancy of our community.

SKYDANCER INDIGENOUS CULTURAL SOCIETY

In the spirit of Truth and Reconciliation, the Town of Stony Plain has partnered with the Skydancer Indigenous Cultural Society to bring enriching programming to Stony Plain residents via the Skydancer Indigenous Cultural Centre.

The Centre, a welcoming gathering spot for all, boasts a gallery showcasing Indigenous art, jewelry, ceramics, books, clothing, and crafts. Programming, held at the Centre and satellite locations in the Tri-Municipal Region, includes activities like Tea and Bannock with an Elder, Ribbon Skirt Making, and Beading workshops.

Through these initiatives, the Society shares and preserves Indigenous culture, inviting everyone to learn and engage. This partnership reflects Stony Plain’s commitment to building a more inclusive and understanding community.

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Q1 HIGHLIGHTS

PROJECTS COMMUNICATED/ PROMOTED IN Q1

• Fourth Quarterly Report

• Shikaoi Exchange Program

• Council Highlights

• Let’s Talk Mental Health

• Alzheimer’s Awareness Month

• Citizen At Large Boards

• Indoor Walking at Heritage Park

• Municipal Transit Collaboration Agreement

• Tri-Region Grief Collaborative

• Strategic Planning Session

• Lettuce Get to Know Each Other

• Electric Vehicles

• Property Tax Assessments

• Community Volunteer Income Tax Program

• Strategic Plan 2024-2027

• Easter Hunt

• State of the Region

• Tri-Region Mayor’s Golf Classic

• Pitch-In Week

• National Volunteer Week

• Seasonal Front-Curb Collection

Call Out for Vendors,

Volunteers, & Entertainers

Public

CORPORATE COMMUNICATIONS

WATER DEMAND RESTRICTIONS

In the first quarter of 2024, the Town of Stony Plain successfully navigated water demand restrictions by implementing strategic communication tactics. With repairs ongoing at the E.L. Smith Water Treatment Plant from January 29 to February 2, a concerted effort was made to disseminate information effectively. Utilizing the website and Facebook as the primary platforms, a single news release and Facebook post were continuously updated to provide real-time updates, consolidating information, and maximizing audience engagement. A subsequent Campaign Performance Report revealed the effectiveness of this approach, showcasing higher levels of engagement compared to neighbouring municipalities. Notably, the Town garnered 3,327 News Release views and 786 visits to the utility webpage. Throughout the incident, a total of 23 posts (including Stories) across multiple social media platforms reached 40,832 accounts organically, generating 447 reactions, 1,136 link clicks, 115 comments, and 267 shares. Other tactics included digital sign messaging and earned media.

STATE OF THE REGION

The State of the Region project for 2023/2024 showcased Stony Plain’s achievements and progress in a captivating video format, presented at the annual Greater Parkland Regional Chamber of Commerce State of the Region event. Mayor William Choy guided viewers through the Town’s accomplishments, emphasizing key strategic pillars. The video script was meticulously developed by Corporate Communications, with extensive efforts invested in scene creation and videography. Released on March 16, the video not only highlighted Stony Plain’s growth and resilience but also celebrated its vibrant community spirit. It emerged as the topperforming video for Q1, reinforcing its impact in conveying the Town’s achievements and fostering community pride.

WEBPAGE ANALYTICS

SOCIAL MEDIA ANALYTICS

TOP PERFORMING VIDEO

WATER DEMAND RESTRICTIONS STATE OF THE REGION

Q1 HIGHLIGHTS

continued

• Mental Health First Aid

• Intermunicipal Business Licencing

• Utility Rate Change Brochure

• C&SD Info Fair Poster

• Winter Warming Stations Poster

RESPONSIVE COMMUNICATIONS IN Q1

• Glenforest Crescent Fire

• Sulphur Smell in Fairways & Graybriar

• Water Demand Restrictions

• Passing of former Canadian Prime Minister, the Right Honourable Brian Mulroney, P.C., C.C., G.O.Q.

• Train Collision at 50 Street & 47 Avenue

• Heritage Park Waterline Break

Social Media Analytics can be defined as:

• Engagements – total number of interactions, including likes, shares, comments, link clicks, etc.

• Reach – number of unique users who viewed the post

• Impressions – total number of times the post has been seen (same account could view multiple times, and each visit is recorded)

• Reactions – likes, loves, hahas, sads

• Shares – number of unique users who have ‘shared,’ or republished the post

FIRE DEPARTMENT

TRAINING UPDATE

During the first quarter of 2024, 12 firefighters engaged in training for the National Fire Protection Association (NFPA) 1001 Level Two certification, while an additional eight members pursued NFPA 1002 Apparatus Drivers certification.

Firefighting emphasis shifted towards wildland operations, marking a transition from winter firefighting operations and ice rescue. By the end of Q1, approximately 80% of firefighters had completed the new Provincial Wildland Firefighting program, further strengthening the department’s preparedness for diverse operational scenarios.

Dr. Kendra Doornenbal from the Yellowhead Veterinary Clinic led a training session to instruct and recertify attendees on pet CPR and oxygen therapy. Members acquired essential skills to address emergencies involving family pets. This course, implemented several years ago, is hosted every second year to maintain proficiency. Pet oxygen equipment has been utilized on scene twice within the past six months, highlighting the practical importance of the training provided.

BATTLE OF THE BADGES HOCKEY GAME

First responders from the area joined forces for the third annual Battle of the Badges hockey game, facing off against the PAC-Saints U-18AA Team. Firefighters, RCMP, and Peace Officers participated in this spirited event. Prior to the game, responders showcased their equipment at a tailgate party outside the Grant Fuhr Arena, providing an opportunity for the public to engage with responders and view specialty equipment from each branch. The game drew a crowd of 1200 fans, resulting in a successful fundraiser for Legacy Place Society, which raised $23,000 to support first responder mental health.

* Medical Assists are triggered by on-scene Emergency Medical Service (EMS) crews.

** Medical Fire Response are automatically dispatched for Delta or Echo responses level and when an ambulance is responding from more than 20 minutes away.

Q1 FAST FACTS

ENFORCEMENT SERVICES

VIOLATIONS & WARNINGS

In the first quarter, Stony Plain Peace Officers issued 363 warnings and 155 violation tickets. The top three violations issued were:

•

INCIDENTS

Peace Officers responded to 454 incidents this quarter, an increase from 373 incidents during the first quarter of 2023. Of those incidents, 59 were proactively generated by an Officer. The three most frequent incidents were:

DISTRACTED DRIVING PILOT PROGRAM

Throughout the year, Officers initiate targeted distracted driving enforcement. Distracted Driver offenders ticketed during these targeted times, are given the option to attend an educational information session on the dangers of distracted driving and have their ticket removed. This is a pilot project initiated and hosted by Community Peace Officers host several times a year. The intention of the program is a reduction of the annual number of distracted drivers in our community.

COMMUNITY INVOLVEMENT

During the first quarter, Stony Plain Peace Officers were active in the community:

• During the annual Easter Hunt, an Officer distributed safety items to children for their Easter baskets.

• Officers took part in the Honour Guard for the Battle of the Badges hockey game.

• They assisted motorists by pushing stuck vehicles following a large, unexpected snowfall that covered Stony Plain.

• Three education “ride alongs” were provided to showcase the role of a Stony Plain Community Peace Officer.

• In partnership with the RCMP, Officers provided an education training presentation to frontline staff on how to respond to challenging behaviours, while keeping themselves safer on the job.

COMMUNITY STANDARDS INCIDENTS

The Stony Plain Enforcement team participated in a series of training sessions, including Awareness and Diversity Training, Homeless Encampment Training, Gang Trends Training, High Performance Leadership Training, and Investigations to Prosecution Training.

PROGRAMS AND SERVICES

SENIORS’ DANCE AND JAMBOREE

The Seniors’ Dance and Jamboree, held monthly at the Community Centre, promotes community engagement and wellness. Attendees enjoy live music, refreshments, and dancing at this recurring event. Typically, between 100 to 140 participants join in the festivities, creating a vibrant atmosphere of camaraderie and enjoyment.

INDOOR WALKING AT HERITAGE PARK

The indoor walking program, a popular community activity, resumed in January and ran every Tuesday, Wednesday, and Thursday at Heritage Park until March. With an average of 27 participants per day, the program provided regular opportunities for physical activity and social interaction during the winter months.

HERITAGE PARK WATER LEAK

On January 16, Heritage Park experienced a water leak in the Parkland Hall, resulting in significant flooding damage to both the Spruce Grove and Parkland Halls. As a consequence, extensive repairs were necessary, rendering both halls unavailable for bookings. The Spruce Grove Hall resumed bookings on March 1, while repairs to the Parkland Hall are still ongoing.

GLENN HALL CENTENNIAL ARENA

Throughout the quarter, the Glenn Hall Centennial Arena maintained a steady level of activity, totaling 863 hours of usage by local user groups, private ice rentals, and public skating sessions.

Public skating remained a beloved local activity, with 57 hours offered in Q1. This initiative is proudly sponsored by Fix it Right Plumbing and Heating, contributing to the enjoyment by community members of all ages.

OUTDOOR RINKS

Outdoor rinks were open from December to March, though with fluctuations in temperature affecting ice conditions during Q1. A total of 78 hours of ice was rented at the Centennial Memorial rink this quarter, compared to 115 hours in 2023.

This season, the following ice surfaces were available: Centennial Arena, Forest Green School, St. John Paul II School, Westerra, Rotary Park, and South Creek, offering opportunities for community members to enjoy outdoor skating activities.

STONY PLAIN TRANSIT

Stony Plain Transit is a local and regional on-demand system in partnership with the City of Spruce Grove and Parkland County. It provides access throughout Stony Plain, Spruce Grove, Parkland Village and Acheson.

ACCESSIBLE TRANSPORTATION SERVICE (ATS)

ATS offers door-to-door transportation for residents aged 16 and over who are unable to utilize the existing full-accessible conventional public transit services due to a physical or cognitive disability. Registration with the service is required before booking trips. In February, ATS participated in Kin Kindness Day, organized by the Kinsmen Club of Stony Plain. Clients received cookies, drivers got coffee, and all client rides were covered by the club.

With the Stony Plain Golf Course closed for the winter season, focus shifted towards optimizing operations during the off-season. This included managing the winter simulator, organizing league and lesson programs, and facilitating the sale of season passes for the upcoming 2024 season. Despite a delayed snowfall, efforts were made to set up the cross-country ski trails for outdoor enthusiasts.

In mid-February, the golf course initiated the recruitment process for seasonal positions, which saw all vacancies successfully filled. There was a 100% return rate among backshop staff, supplemented by new additions to the proshop team. Retail sales during the first quarter included custom-fit equipment orders facilitated through the indoor golf simulator. The course has added a full-time club fitter and a lesson professional to the staff for this year.

NEIGHBOURHOOD CONNECT STRENGTHENS COMMUNITY BONDS

During the last quarter, three more residents enthusiastically registered to become Neighbourhood Connectors, increasing the total number of connectors to 19. This program continues to inspire residents to engage with their neighbours, fostering a sense of community and enhancing the spirit of Stony Plain neighbourhoods.

In February, six dedicated Neighbourhood Connectors actively participated in the community conversation, “Lettuce Get To Know Each Other.” Their valuable insights and feedback contributed significantly to the success of this community event, further highlighting the commitment of residents to building strong and interconnected neighbourhoods.

ENHANCING INCLUSION AND DIVERSITY

WESTVIEW DEMENTIA COLLABORATIVE

In January, Community and Social Development represented the WestView Dementia Collaborative by showcasing an innovative Dementia Interactive tool at the Mapping and Planning Support (MAPS) Alberta Capital Region showcase brunch. The WestView Dementia Collaborative, a regional partnership comprising the Town of Stony Plain, the City of Spruce Grove, Parkland County, WestView Primary Care Network, Alberta Health Services, and the Alzheimer Society of Alberta and the Northwest Territories, aims to enhance dementia care and support services in the region.

Additionally, the WestView Dementia Collaborative received the Enabling Aging in Place Project grant from Health Excellence Canada. This grant will enable the region to further develop and strengthen its collaborative efforts, fostering an environment conducive to aging in place for individuals living with dementia.

DEMENTIA CONNECTIONS MEET AND GREET: COLLABORATIVE EFFORTS AND ALZHEIMER’S AWARENESS MONTH INITIATIVES

During Alzheimer’s Awareness Month, the third annual Dementia Connections Meet and Greet event was hosted at the TransAlta Tri Leisure Centre. Over 20 residents and six service providers came together to promote a safe and inclusive environment in Stony Plain for individuals living with dementia. Feedback from service agencies revealed that 100% of them felt they had forged stronger working relationships with other community agencies as a result of the Alzheimer’s Awareness Month Campaign.

Further, the “Let’s Talk Dementia” session attracted six residents, all of whom reported gaining a deeper understanding of dementia and learning how to access community resources. One attendee remarked, “Very good presentation, things were explained clearly and all my questions answered.”

CREATING A SAFE AND INCLUSIVE STONY PLAIN FOR PEOPLE LIVING WITH DEMENTIA

In the first quarter, Dementia Connections assisted four residents living with dementia, helping them navigate and access specialized services. Additionally, six residents enriched their personal well-being by engaging in the Creating Connections Through Art program. More than 20 residents actively participated in the monthly support group tailored for care partners of individuals living with dementia.

CREATING HEALTHY RELATIONSHIPS

TRI-MUNICIPAL REGION ELDER ABUSE (TREA) COORDINATED COMMUNITY RESPONSE

In 2023, TREA provided support to 45 residents in the Tri-Municipal Region who were experiencing elder abuse, marking an increase from the 36 individuals supported in 2022. This upward trend supports TREA’s ongoing commitment to safeguarding the well-being and dignity of older adults in our community. A participant expressed appreciation, stating “Thank you for all your help… It has been a long time since I have felt this safe.”

TREA, a regional collaboration, comprises 24 community partners across our region. This collective effort ensures a comprehensive and coordinated approach to addressing elder abuse issues within our community.

FINDING OUR VOICES

A collaborative effort between the Town of Stony Plain, City of Spruce Grove, Parkland County, and Sagesse resulted in a seven-week self-esteem and effective communication peer-support group. This initiative aimed to empower residents by fostering self-respect, belief in oneself, and confidence in expressing thoughts and emotions to others.

Despite a slight decrease in participation compared to the previous quarter, the group successfully assisted five residents in realizing personal growth and development. All participants who completed the evaluation reported experiencing an improvement in their personal well-being, citing increased confidence, self-respect, and belief in themselves. A volunteer expressed their deep appreciation for the program, stating, “I am honoured to be part of such a program helping in whatever way I can.”

SENIORCONNECT

In 2023, the SeniorConnect program, a collaboration between the Town of Stony Plain and the City of Spruce Grove, continued its mission of training residents to recognize and assist seniors in need. Although new participants decreased to 26 from 54 in 2022, SeniorConnect remains a vital resource for equipping community members with essential skills and knowledge.This free, online program covers the following topics over seven short modules: senior connect overview, caregiver burnout, mental illness: dementia, delirium and depression, elder abuse, addictions, diversity, and ageism.

COMMUNITY AND SOCIAL DEVELOPMENT ROUNDTABLE

In this quarter, the Community and Social Development Roundtable engaged in an interactive session. The discussion included an overview of current action areas in the Poverty Reduction Plan, an examination of root causes of poverty, and exploration of community involvement strategies for the Stony Plain Poverty Reduction Strategy.

FINANCIAL LITERACY

In a collaborative effort between the Town of Stony Plain and the City of Spruce Grove, the first of four financial literacy workshops was offered. Facilitated by the United Way Alberta Capital Region, seven residents from across the region were provided with basic banking knowledge to increase confidence in financial skills. While participation decreased by 13 attendees compared to the previous quarter, the project remains committed to empowering individuals through enhanced financial literacy.

REGIONAL HOUSING INITIATIVES AND RESOURCES

In collaboration between the Town of Stony Plain and the City of Spruce Grove, the Regional Housing Program, funded by the Government of Canada’s Reaching Home: Canada’s Homelessness Strategy and administered by the Rural Development Network for Rural and Remote Alberta, successfully supported 13 individuals and or families from our community.

In March, the Regional Housing Guide was updated, offering an overview to residents or potential residents of housing options in the Tri-Municipal Region. In Stony Plain, 28 rental buildings provide 1516 units for rent. Rental prices shared in this guide are subject to change at any time by the housing provider.

INTRODUCING THE LOW INCOME TRANSIT PROGRAM (LITP)

This quarter saw the launch of the Low Income Transit Program (LITP) in Stony Plain, funded through a Government of Alberta Grant. It aims to enhance community access to public transit, offering subsidized rates for Local and Commuter monthly passes, and three months of fully subsidized passes for newcomers to Canada. In collaboration with the City of Spruce Grove, the LITP represents a concerted effort by the Town of Stony Plain to address transportation barriers and promote inclusivity within the community.

COMMUNITY VOLUNTEER INCOME TAX PROGRAM (CVITP)

The annual Stony Plain Community Volunteer Income Tax Clinic commenced operations in Q1, offering vital assistance to residents in filing their taxes. Within the first month alone, taxes were filed for 171 residents, reflecting an increase from 151 in the same quarter of 2023. This program not only brings money back into our region but also ensures that residents receive the benefits entitled to them.

PROMOTING MENTAL HEALTH & WELLNESS

LETTUCE GET TO KNOW EACH OTHER – SALAD BAR AND COMMUNITY CONVERSATION

Over 85 residents gathered during this first-time event to learn about 15 support agencies within our community and gained valuable insights on collaboration and reconciliation from Charlene Bearhead,Vice President of Learning and Reconciliation at the Royal Canadian Geographical Society. Through collaborative activities, participants identified support systems and areas for improvement in common scenarios, while also brainstorming ways to strengthen community cohesion.

Following the workshop, 100% of participants who completed the evaluation reported a deeper understanding of the importance of collaboration in our community. Reflecting on the experience, one participant commented, “I really enjoyed chatting with others at my table.”

MENTAL HEALTH FIRST AID SUPPORTING OLDER ADULTS

Imagine Institute provided Mental Health First Aid Supporting Older Adults training to 21 participants, representing diverse groups such as older adults, their families, caregivers, service providers, and volunteers. The training equipped participants with skills to recognize signs of mental health issues in older adults, offer initial assistance, access resources, and provide crisis intervention. Upon evaluation completion, 100% felt more prepared to assist older adults in mental health crises, with 89% reporting increased awareness of their own mental wellness.

PSD70 HEALTHY FAMILIES SESSION

In collaboration with Parkland School Division and Alberta Parenting for the Future Association, students and their caregivers were able to learn techniques to regulate emotions, connect through art, reduce stress, and improve their overall wellbeing. Participants were led through creative exercises connecting to nature through art.

TIDeS™:TRAUMA INFORMED DE-ESCALATION STRATEGIES

Imagine Institute provided Trauma Informed De-Escalation Strategies training to 28 participants from Stony Plain, Spruce Grove, and Parkland County. The training, rooted in research highlighting the prevalence of trauma and its impact on escalated interactions, offers a universal trauma-informed approach. With a focus on prevention and long-term crisis reduction, this training is designed for all members of the community.

LET’S TALK MENTAL HEALTH

This year’s Let’s Talk campaign utilized a social media initiative that garnered 411 individual page visits to www.stonyplain.com/supports. In addition, a scheduled promotional pop-up at the Stony Plain Library resulted in 28 resource accesses. The campaign aimed to connect community members with local resources and promote awareness of the new suicide hotline number, 988. Through the use of images and quotes, the campaign shared insights from community members about what they wished they had known earlier about mental health and wellness.

VOLUNTEER SERVICES

BETTER IMPACT

A key goal for Volunteer Services is to enrich the Better Impact platform and promote its usage among residents in the Tri-Municipal Region to explore current volunteer opportunities. Volunteer Services actively encourages local organizations to post their volunteer needs on the platform.

In the first quarter, 78 residents created accounts with Better Impact, actively seeking volunteer opportunities. Presently, there are 109 volunteer opportunities posted on the platform by various local organizations.

During this quarter, Town of Stony Plain programs received support from 59 dedicated volunteers, generously contributing their time, skills, and expertise to ensure successful program implementation.

TOWN OF STONY PLAIN RECOGNIZED FOR VOLUNTEER ENGAGEMENT

During the first quarter, the Town of Stony Plain received recognition as a featured site from Volunteer Alberta, highlighting its commitment to volunteerism and community engagement. Additionally, in collaboration with the City of Spruce Grove and Parkland County, the Town secured 2024 National Volunteer Week (NVW) funding. This funding will be utilized to express appreciation for regional volunteers, recognizing their invaluable contributions to fostering a healthy and resilient community.

PROMOTING VOLUNTEER ENGAGEMENT AT TRI-MUNICIPAL SPRING INFORMATION NIGHT

In February, Volunteer Services seized the opportunity to foster connection, community, and belonging through volunteering at the Tri-Municipal Spring Information Night. With 53 non-profit organizations in attendance, the event served as an excellent platform to raise awareness of Volunteer Services and encourage civic engagement in the Tri-Municipal Region. Attendees of all ages enthusiastically toured the tables, asked questions, and expressed interest in getting involved, making the evening a resounding success.

YOUTH SERVICES

EMPOWERING YOUTH THROUGH YOUTH CENTRE PROGRAMS

During the first quarter, Youth Centre programs prioritized the development of protective powers and internal assets among youth through a variety of daily activities and weekly programs.

Activities like Healthy Together, Theatre Thursday, Vision Boards, Love Languages, and Pink Shirt Day crafts aimed to reinforce the internal asset of personal power among youth. A survey of 20 participants revealed that 63% of them felt they had gained more control over their circumstances as a result of attending these programs.

Additionally, programs such as Basic Banking and Mighty Money Makers focused on strengthening the internal asset of a positive view of personal future. From these programs, a survey of 16 youth indicated that 73% of them felt more hopeful about their future because of their participation.

YOUTH-LED SOARING SPORTS FEST

Throughout the first quarter, a group of six youth met bi-weekly to coordinate and execute a final project as part of the AHS SOARING (Strengthening Opportunities for Adolescent Resilience, Inclusion and Growth) pilot program. SOARING’s objective is to empower youth to identify and address risk and protective factors associated with injury prevention while supporting them in implementing their ideas for the benefit of the community.

In line with these objectives, the youth organizers orchestrated a Sports Fest for community youth at Heritage Park during spring break in March. The event provided 27 participants with the opportunity to explore various sports, including in-line skating instructed by Alien In-Line, kangoo rebounding instructed by Studio 35 Fitness, and football basics instructed by the Stony Plain Bombers. This initiative exemplifies the commitment of youth to promote community engagement and foster a culture of active living among their peers.

VARIANCE ANALYSIS

Variances are reported for any areas where the Actuals to Budget differ by more than 10% from expected levels. For Q1, this will include variances below 15% and above 35%.

REVENUES

NET TAXES

Variance due to timing of school requisitions paid for separate school division. Tax revenue will be recognized in Q2 once the tax rate bylaw has been approved and tax notices produced.

DEVELOPER CONTRIBUTIONS

Variance due to timing of revenues of developer offsite levies. Revenues are typically recognised at year end.

GOVERNMENT TRANSFER

FOR OPERATING

Variance due to timing of revenues.

RENTALS

Variance due to seasonality of revenues.

OTHER

Variance due to timing of Parkland County Water Commission Contract fees.

EXPENSES

PROTECTIVE SERVICES

RCMP invoice for Q1 is still to be received.

DEVELOPMENT

Timing of development projects. Expenditures are expected to start in Q2.

TOWN OF STONY PLAIN

Unconsolidated Statement of Operations

CAPITAL SPEND TO BUDGET

2024 PROJECTED RESERVE BALANCES

GRANTS

Grant Allocation for the Town of Stony Plain for the fiscal year 2024 are as follows:

Local Government Fiscal Framework (LGFF) Capital $2,190,817

Local Government Fiscal Framework (LGFF) $263,552

INVESTMENTS

The Town’s investment portfolio consists of a combination of long-term and short-term maturities. As of March 31st, the investments totaled $15,037,128, compared to $18,859,143 at the end of December 2023.

Investment fluctuation is due to timing of capital projects and expenditures.

DEBT

The Town of Stony Plain’s Debt Management Policy C-FS-045 outlines the types of debt and financing the Town may undertake. Under the Municipal Government Act, the debt limit for the Town is calculated at 1.5 times its revenue, and the debt service limit is calculated at 0.25 times such revenue. The policy stipulates the Town will adhere to an internal debt limit of 80% of the debt limit set by the MGA. As at March 31, 2024, the Town’s outstanding debt represented 41% of Municipal debt limits and 51.2% of the Town’s internal debt limit.

PLANNING & DEVELOPMENT

First quarter residential construction in 2024 comprised of a total of 32 housing starts that had an estimated construction value of $9.6 million.

There was one commercial permit issued in the first quarter of 2024 with an estimated construction value of $5.8 million. Additionally, there were no industrial permits issued in the first quarter.

There were 47 permits issued in the first quarter for alterations and additions that include 42 residential improvements, three commercial improvements, and two industrial improvements, with a combined estimated construction value of $2.0 million.

There were 46 miscellaneous permits issued that include:

• 24 signs;

• 11 move/demolition;

• 3 home occupation; and

• 8 secondary suite; with a combined estimated construction value of $10 thousand. 2018-2022

INFRASTRUCTURE ASSETS

WINTER SNOWFALL RESPONSE

On February 25 and 26, a significant snowfall hit the region, affecting roads across the area. Infrastructure Assets promptly responded to clear snow from priority roads and the downtown core business area. Despite a second snowfall during the week, crews managed to complete priority roads and began snow removal in residential neighbourhoods by March 6.

To expedite the process, a private contractor was enlisted for residential snow removal before anticipated warm temperatures made clearing difficult. By March 13, crews had cleared all residential roads, hauling approximately 5500 cubic yards of snow per day. Alongside clearing priority roads, back alleys, and parking lots, crews removed over 41,000 cubic yards of snow to the snow dump site. The total cost for contractor services amounted to $267,000 for this event.

Crews express appreciation to residents who supported their efforts by clearing vehicles and driveway ramps from the roads. It’s noted that when snow plows push snow into the middle of the road, driveway ramps become obscured. As snow blowers pick up the snow, the ramps may get caught, causing downtime for crews and delaying snow removal efforts.

WEATHER CHALLENGES

In the first quarter, the utilities team encountered extreme weather conditions. As temperatures plummeted to -46 degrees, crews promptly responded to calls for burst water pipes and emergency shut-offs. Later, as snow arrived abruptly by the end of February, crews swiftly assisted the roads crew by operating sanding equipment, enabling the roads crew to focus on clearing arterial roads.

However, within a few weeks, temperatures soared to an unseasonable 20 degrees, causing rapid snowmelt and subsequent flooding of roads, culverts, and alleys. In response, crews mobilized equipment to thaw catch basins and culverts, ensuring continued water flow and mitigating the impact of the sudden thaw.

PARKS & LEISURE SERVICES

STRATEGIC PRUNING FOR TREE HEALTH

Taking advantage of the mild winter, Parks & Leisure Services implemented a comprehensive five-zone tree pruning program. With the drop in temperatures, they promptly addressed black knot disease on 89 trees in public spaces around town. Despite the black knot pruning season being restricted from October to March, an ongoing awareness campaign educates residents on the pruning process, disposal, and seasonal considerations. Residents can report black knot locations throughout the year via the Report It submission form at www.stonyplain.com/reportit.

After addressing all identified black knot locations, the team shifted focus to elm tree maintenance, pruning 289 trees along boulevards and trails to ensure their longevity. These proactive initiatives not only contribute to the Town’s environmental sustainability but also emphasize our commitment to maintaining a healthy and vibrant urban landscape.

WINTER MAINTENANCE OPERATIONS

Throughout the first quarter, snow and ice control operations remained ongoing on public trails and sidewalks. Outdoor ice surfaces were diligently maintained for public use whenever temperatures allowed, with closures occurring by the end of March.

FOR THE QUARTER ENDED MARCH 31, 2024

END OF ITEM

REGULAR COUNCIL MEETING

MEETING DATE: April 22, 2024

SUBJECT: Recreation Facility

EXECUTIVE SUMMARY

REQUEST FOR DECISION

Administration is recommending the Rec Facility project proceed to construction with a debenture funding approval of up to $32 million serviced through taxation

RECOMMENDATION

That Town Council approve the Recreation Facility project in the amount of $41,651,871 with funding as outlined in this report.

BACKGROUND

Council approved the design of a dry sport recreation and 6 sheet curling facility, and $15 million in debenture funding for the project in the 2024 Corporate Plan. The Curling Club has confirmed $3 million from their fire insurance and $1 million in grant funding from the Community Facility Enhancement Program (Government of Alberta) to assist with the project. In February 2023, Administration submitted a grant to the Government of Canada to the Green Inclusive Community Buildings Program (GCIB). The net zero ready grant submission requested $21 million for the project. The Town received confirmation in mid-February 2024, the grant submission was unsuccessful. Administration completed a Class “A” cost review in March 2024. The cost report confirmed an estimated project budget of $41,651,871. To advance the project to construction, a larger debenture funding commitment is required as a project funding backstop.

To detail the project’s evolution from conceptual design to the current detail design, a summary report is attached.

Options

1. Redesign facility to a lower capital value

2. Seek Private Investor Partnership

3. Further phase the project

a. Phase I(a) Curling, Phase I(b) Drysport

4. Defer or Cancel the Project

5. Increase debenture commitment to fund project (Recommended)

Relevant Statutes/Master Plans/Documents

2017 Indoor Recreation Facility Strategy for the Tri-Municipal Region

2024-2026 Corporate Plan

2024-2027 Strategic Plan

Debt Management Policy C-FS-045

Project Schedule

With a construction approval, the 2024 project schedule is projected to be:

• May 13 Borrowing Bylaw 1st Reading

• May 27 Tender Release

• July 2 Tender Close

• July 29 Tender Review and Construction Award

• August Construction Mobilization and Start

• Q4 2024 Launch of Sponsorship Package

• Q4 2026 Facility Open to the Public

Construction schedules submitted as part of the awarded tender will further refine construction timelines

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2024-2027:

• Supportive Infrastructure

o Developing facilities and amenities to meet the needs of our current and future residents and stakeholders.

o Build a recreation facility in Stony Plain that supports the recommendation of the 2017 Indoor Recreation Study.

COMMUNICATION

The following communications will be used to communicate this evening's decision and the progress of the project:

• Council Highlights News Release

• Construction updates on the web page, social media

• Quarterly Reports; Strategic and Operational

• Administrative communication with interested parties and residents

BUDGET/FINANCIAL IMPACT

Administration completed a Class “A” costing in March 2024 and a Class “B” costing in January 2023. The comparative of those reports:

Escalation and contingency have not been included in the class “A” estimate; these costs are typically added to costing projects that are more than 12 months away from a potential tender date. The class “A” costing has been completed with an assumption that the project will be tendered in the next 4-6 months.

Proposed project funding:

The 2024 approved Corporate Plan includes a 3% tax increase in 2024 and in 2025, to fund $15,000,000 of Rec Facility debenture. An additional 6% (estimated) will be required to fund the estimated project shortfall of $16,451,871, requiring a potential total tax impact of 12% to fund the required debenture based on current interest rates and funding model.

To manage our debt limit, future capital projects will be evaluated based on funding sources and urgency. Projects that will require debenture funding may be delayed if an alternate method of funding cannot be secured.

Strategy

Administration is recommending the project proceed to construction and additional debenture funds be allocated to the project based on the strategy outlined. Total debt limit is based on revenue from the last audited financial statements (2023) as per Regulation 255/2000 and excludes capital grants and developer contributed assets. The debt limit based on the 2023 audited financial statements is $74 million. The Town has a current debt of $30 million, resulting in a remaining limit of $44 million.

Administration is recommending the review of future capital projects and the reallocation of debenture commitments to fund this project. This may require the delay of some approved and proposed capital project start dates. The reallocation and reprioritization will occur through the 2025-2027 Corporate Plan.

Projected new debentures included in the approved 2024 Corporate Plan total $33 million, leaving approximately $11 million in available debt limit balance to contribute to the funding shortfall. A deferral of projects totaling approximately $10 million will be necessary to fund the additional shortfall and maintain approved debt limits. With the cash flow strategy applied, debenture draws in 2024 are anticipated at $10 million leaving a debt limit of $34 million available for 2024. Debt Management Policy C-FS-045 sets an internal debt limit of 80% of provincial allowable debt. This limit can be exceeded by resolution of Council.

The proposed strategy will result in financing up to the debt limit, lowering the ability to respond to emergent issues that may arise and may challenge the financing of future projects. To stay within MGA limits, debenture amounts would be drawn based on cash flow requirements and timing of access to other funding sources. It is anticipated the Town would not be required to pull any debenture in 2024 for this project. Administration will utilize cash flow and interest rates to inform debenture draw requirements for the project. This option will require continued analysis of future projects to achieve cash flow and debt limit balance. The Town will continue to realize an annual revenue increase resulting in an increased debt ceiling.

Impact per $100,000 of assessment to service the Recreation Centre debenture annually at the full 12% tax servicing would equate to $58.29 annually or $4.86 monthly staged over multiple years.

Through discussions with the Ministry of Municipal Affairs, debt limit extensions may be requested if required. These applications are most successful when it can be proven that debt is supported by an external source or guarantee and can demonstrate a point into the future when the municipality will come back within limit. It is also more likely to be granted a debt limit extension for infrastructure projects rather than recreation projects.

The chart below illustrates the debt borrowing limits for approved and additional project debenture requirements without the proposed strategy:

The chart below illustrates the debt borrowing limit impact with the proposed strategy in place for 2024 and 2025. Additional work will be completed through the 2025-2027 Corporate Plan to flatten the debt limit for 2026, 2027 and 2028:

ATTACHMENTS

1. Rec Facility Summary Report

2. PowerPoint Presentation

Prepared by: Karl Hill, General Manager, Community and Protective Services

Reviewed by: Teri Stewart, Manager, Financial Services

Approved by: Tom Goulden, Chief Administrative Officer

EXECUTIVESUMMARY

Since2017,theTownofStonyPlainhasbeenexploringtheadditionofarecreationfacilitytotheOldTownSouthand GlennHallareaofthecommunity.Theadditionofarecreationfacilityresultedfromrecommendationscapturedinthe 2017Tri-RegionIndoorFacilityStudy.EarlyexplorationofanewfacilityinStonyPlainincludedapreliminarydesign conceptthataddressedalltherecommendationsincludedinthe2017report.Theinitialconcept,estimatedat$93million, included:

 AFieldhouse

 Aquatics

 Arenas

In2019,Administrationconductedpublicengagementwithregionalresidentsandstakeholderstoseekinputonthe preliminarydesignandphasingpriorities.Theengagementworkconfirmedthetop2residentandstakeholderpriorities being,afieldhouseandaquaticsatmorethan70%support,witharenasupportat50%.Withaprojectedcapitalcostof $25millionforafieldhouseand$35millionforanaquaticfacility.In2020,Councilapproved$1.5milliontoassistwith thecompletionofthedetaildesignofarecreationfacility.In2021,CouncildirectedAdministrationtodesignadrysport facilitywithacapitalcostof$15millionandrequestedadditionalinformationonrecommendedconstructiontypes.In 2022theOldTownSouthsitewasapprovedforthenewrecreationfacility,andthecurlingclubwasaddedtothedesign astheirfacilitywaslostduetoafireinJune2021.

Focusedondrysportdevelopmentthefacilityincludesmultipurposeanddedicatedpickleballcourts,walkingtrack, communityspace,turfspace,concessionspaceanda6-sheetcurlingfacility.Thefacilityisalsobeingdesignedto accommodatefutureaquaticandarenafacilitydevelopmentphasesonthesite.LocatedalongBrickyardDrive,accessto thefacilitywillbequickandeasyforpersonalvehicles,transit,andotheractivemodesoftransportation.

LocatedonthewesternportionoftheOldTownSouthlands,thisfacilityisnear3schools,adjacenttotheGlennHall arenaandcentennialsportfields.Thefacilitywillofferdiverseprogramoptions,anaccessibleandwelcomingcommunity gatheringspace,andwillencourageresidentialdevelopmentwestofBrickyardDrive.Thephasedapproachtofacility developmentwillmeetthecurrentandfutureneedsofthecommunityandwillbecomearegionaldestination.

https://www.stonyplain.com/en/play/community-recreation-facility.aspx

BACKGOUND

ThisprojecthasbeenapriorityofCouncilsince2017withtheexplorationofarecreationfacilitycapturedinthe2017–2020StrategicPlan.Inthe2019–2022StrategicPlanthestrategicstatementofexploringthefeasibilityofarecreation facilitychangedtobuildarecreationfacilitythatsupportedtherecommendationsofthe2017indoorfacilitystudy.BR2 ArchitecturehasbeenworkingwithAdministrationsince2018onthedevelopmentofconceptualandthecurrent recreationfacilitydesign.

Theworkthathasbeenundertakenthroughoutthevariousphasesofthisprojectincludes:

 2017

 CompletionIndoorRecreationFacilityStrategyfortheTri-MunicipalRegion

 CompletionofOldTownSouthRecreationFacilityConceptReport

 2018

 CorporatePlanApprovalforRecandCultureFacilityFeasibilityStudy

 2019

 PublicEngagementandRecFacilityConceptualDesignReportCompletion

 2020

 FacilityPhasingAnalysis

 FundingAnalysis

 AlternativeConstructionOptionsExplored

 2021

 FacilityProgramInclusionApproval

 AnalysisofConventional,TensionedMembrane,Pre-engineeredConstructionTypes

 CurlingClubFire

 DetailDesignFundingApproval

 2022

 DetailDesignCompletion

 ValuationReportCompleted

 OperationalModelCompletion

 Class“D”CostingReportCompleted

 SiteSurveyCompleted

 2023

 CurlingClubaddedtodetaildesign

 Class“B”CostingReportCompleted

 GreenInclusiveCommunityBuildingsProgramGrantSubmitted

 Accessibilityreviewofdetaildesign

 DetailDesignDrawingsComplete

 2024

 Class“A”CostingReportCompleted

 GreenInclusiveCommunityBuildingsProgramGrantDeclined

Inadditiontotheaboveworknoted,Administrationhasalsocompletedthefollowing:

 Presentationstoregionalpartners

 Presentationstostakeholders

 ExploredPrivatePartnerships

Design

2017FullProgramConceptualDesign

2020PhasedConceptualDesigns

2021ConstructionTypeReview

o AnalysiscompletedonConventional,Pre-EngineeredandTensionedMembraneconstructiontypes

o Recommendationforadesignwithaflexibleconstructiontypeapproved

StakeholderEngagement

Extensiveengagementhashelpedinformthecurrentdayfacilitydesign.In2019,initialconceptualdesignsweretestedand confirmedwithregionalusergroupsandresidentsduringfacilitatedsessions,popupevents,andwebsitesurveys.Asthe projectprogressed,presentationstotheCityofSpruceGrove,ParklandCounty,andtheTrans-AltaTriLeisureBoard werecompleted.In2022,afinaltargetedengagementwascompletedwithpotentialusersoftheproposedfacilityand internalstafftoconfirmthefinalfacilitydesigncapturedoperationalefficienciesandasmanyuserprioritiesasthedesign allowed.

SiteSelection

TheconceptualdesignworkcontemplatedtheOldTownSouthsiteandHeritageParkaspotentialfacilitylocations. HeritageParkwasquicklyeliminatedasthelandavailablewasnotlargeenoughforfacilitydevelopment.Initialdesigns consideredaddingthefacilitytotheexistingGlennHallArena.Thisoptionwaseliminatedduetothedisruptiontoexisting facilitiesandtheaddedcostofreplacingballdiamondsandanoutdoorrink.Theselectedsiteprovideseasyaccessfrom BrickyardDriveand57th AvenueandisadjacenttothenewStonyPlainCentralSchool.

DesignandProgramElements

Thefacilityhasbeendesignedasa2-levelaccessibleandopendesignfacility.Visitorswillhaveclearviewsintoallprogram spacescreatinganopenandwelcomingfacility.Thefollowingillustrationsprovideafeelforwhatprogramdelivery,user circulationandfacilityoperationswilllooklike.Thefacilitywasdesignedtoprovideadiversityofprogramoptionrather thanfocusingonsingleandspecificprograms.Thefacilitywasdesignedtoaddressrecommendationsidentifiedinthe2017 Indoorfacilitystudy,enhancingexistingrecreationopportunities,andconsideringthefundingrequirementstorealizea projectofthissize.

DrySport

Thefieldhousewillinclude2multipurposecourts(volleyball,basketball,badminton,pickleball),4dedicatedpickleball courts,turffield,running/walkingtrack,andcommunityspace.

6SheetCurlingRink

ThelossoftheWestviewCurlingRinkin2021encouragedtheadditionofanewcurlingfacilitytothisproject.Theprevious curlingfacilityincludeda4sheet,sandfloorfacilitywithaloungeandconcessionarea.Thefacilitywaslocatedonthe GlennHalllandsandoperatedbytheWestridgeCurlingClub.Thenewfacilitydesignincludes6concretesheets, lounge/concessionandviewingareas.Thenewdesignwillpermitlargereventhostingopportunities.

CirculationandService

Thedesignincorporatesawelcomingdesignthatwillencouragecommunitygathering,easynavigationofthefacilityand spacesforstafftoplananddeliverprogramsandservicestousers.

CapitalEstimates

Inlate2021,andconfirmedin2022,theconstructionindustrywashitwithaminimum40%increaseinallconstruction costs.Includedinapproved2024CorporatePlanisanapproved$15millionforthecapitalconstructionoftherecreation facility.Thedetaildesignworkhasbeenreviewedataclass“A”costingevaluation,competedinMarch2024.

Inlate2021,andconfirmedin2022,theconstructionindustrywashitwithaminimum40%increaseinallconstruction costs.Includedinapproved2024CorporatePlanisanapproved$15millionforthecapitalconstructionoftherecreation facility.Thedetaildesignworkhasbeenreviewedataclass“A”costingevaluation,competedinMarch2024.

ProjectedOperating

Operatingexpenseshavebeenprojectedbasedonindustryoperatinginlikefacilities.Projectedcostsdonotinclude lifecycleallocations,sponsorship,orcostshareallocations.Theprojectedannualoperatingdeficitis$188,833.Acurling clubleaseagreementwillbedevelopedforcurlingcluboperations.

Revenues

Recreation Facility Update

• Project Overview

• Funding Strategy

• Next Steps

Project Progress

• 2017

• Regional Indoor Facility Study

• 2018

• Strategic Plan - Recreation Facility Feasibility Study

• 2019

• Public Engagement and Conceptual Design

• 2020

• Facility Phasing and Funding Analysis

• Alternate Construction Options

• 2021

• Westridge Curling Club fire

• Construction type analysis

• Facility Program Confirmation

• Detail Design Funding Approval

• 2022

• Detail Design Complete

• Valuation Report

• Operation Modelling

• Class “D” Costing

• 2023

• Class “B” Costing Report Completed

• Green Inclusive Community Buildings

Program Grant Submitted

• Accessibility review of detail design

• Detail Design Drawings Complete

• 2024

• Class “A” Costing Report Completed

• Green Inclusive Community Buildings

Program Grant Declined

Design

• Dry Sport Facility

• 2 Multi-purpose courts

• 4 pickleball courts

• Turf area

• Walking/running track

• 6 Sheet Curling Facility

• Community Space

• Concession

• Supports future phased additions

Exterior

Dry Sport

Community Flex Space

• Meeting space

• Program space

• Event space

• Areas have flexibility to be renovated to meet a future community need

Site

Next to Stony Plain Central west of Glen Hall

Capital Funding

Proposed Funding

TOTAL $ 41 , 651 , 871

Debenture

$31,451,871 * $15,000,000 approved in the 2024 CorpPlan

Impact at $100,000 ofassessment (12%)=$58.29 annually or $4.86 month

• Debenture draws based on cash flow and interest rates

Funding Strategy

• Debenture drawn over construction period vs all at one time

• Review of future capital projects

• Continued review of funding options to replace debenture

Projected Operating

May 27 Tender Release

May 13 Borrowing Bylaw 1st Reading

July 2 Tender Close

Next Steps

July 29 Tender Review and Construction Award

August Construction Mobilization and Start

Q4 2024 Launch of Sponsorship Package

Q4 2026 Facility Open to the Public

END OF ITEM

Council Discussion

Closed Meeting

Closed Session Chair Guide:

1. Section 197 of the Municipal Government Act states, councils must conduct their meetings in public unless the matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act (FOIP) (s.16 to 29).

2. Before closing all or any part of a meeting to the public, Council must by resolution approve the part of the meeting that is to be closed, and the basis on which, under an exception to disclosure in Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act, the part of the meeting is to be closed.

3. Members of Council, the Chief Administrative Officer and General Managers may attend closed session discussions. Only invited guests may attend the closed session discussion.

4. All discussion of Closed Session will remain confidential, there will be no notes taken, and no recording during this time.

5. After the closed meeting discussions are completed, any members of the public who are present outside the meeting room must be notified that the rest of the meeting is now open to the public, and a reasonable amount of time must be given for those members of the public to return to the meeting before it continues.

Chair Script

• The Closed Session of the Council meeting will not be recorded or live streamed for public viewing.

• The motion to revert to the public meeting, which will be recorded in the minutes, is the only motion taken during closed session.

• Once the motion to revert to the public meeting is made, the Council meeting will continue to be recorded and live streamed.

This outlines the process of the Closed Session.

The Chair will now call for the motion to go into Closed Session.