Leveraging our ISO Standards for Excellence
Maximising efficiency and quality through the Integrated Management System (IMS)
How to Deliver the
Agenda Items
Introduction to the IMS
Key Components of the IMS
Responsibilities in Maintaining the IMS
Reasons to Implement the IMS
Steps taken to Implement the IMS
Successfully
Introduction to Integrated Management Systems
Definition and Concept of an Integrated Management System (IMS)
Integration of Management Systems
Our IMS integrates various management systems, such as quality, environmental, information security and occupational health and safety, into a single cohesive framework, making it easier to manage and control processes across the business.
Efficiency and Effectiveness
The aim of our IMS is to ensure that processes are efficient, effective, and consistent across the business, leading to improved performance, higher customer satisfaction, and better compliance with regulatory and legal requirements.
The Significance of IMS in Modern Organisations
Streamlines processes
Our IMS helps Erith to streamline our processes, eliminate duplicate functions, and improve overall efficiency.
Reduces duplication
Our IMS provides a centralised system that reduces duplication, eliminates redundancy, integrates resiliency and helps organisations optimise workflow. Improves overall performance
Our IMS can improve the overall performance of our business by providing real-time information, enabling employees to make informed decisions, and enhancing communication across teams.
Overview of Relevant ISO Standards (9001,
14001, 27001, 45001)
ISO 9001 Quality Management
ISO 9001 provides a framework for quality management systems, enabling Erith to consistently meet customer and regulatory requirements.
ISO 14001 Environmental Management
ISO 14001 provides a framework for environmental management systems, enabling us to manage our environmental impact and comply with regulatory requirements.
ISO 27001 Information Security Management
ISO 27001 provides a framework for information security management systems, enabling us to safeguard our data and manage risks.
ISO 45001 Occupational Health and Safety Management
ISO 45001 provides a framework for occupational health and safety management systems, enabling us to protect our workers and manage their risks.
Key Components of an Integrated Management System
Quality Management (ISO 9001)
ISO 9001 Certification
ISO 9001 is a standard for quality management systems that focuses on customer satisfaction, continuous improvement, and risk management. We obtained ISO 9001 certification by implementing an effective quality management system that meets the requirements of the standard.
Customer Satisfaction
An effective quality management system helps us to improve our services to meet or exceed customer expectations, resulting in increased customer satisfaction and loyalty.
Continuous Improvement
Continuous improvement is a key principle of ISO 9001 and involves identifying areas for improvement and implementing actions to improve the effectiveness of the quality management system and our services.
Environmental Management (ISO 14001)
Environmental Impact Reduction
ISO 14001 focuses on reducing environmental impact by minimizing waste, resource consumption, and pollution generation, and implementing sustainable practices.
Regulatory Compliance
ISO 14001 helps us comply with environmental regulations by providing a framework for identifying and addressing potential environmental risks and impacts.
Sustainability
ISO 14001 helps us improve our sustainability by promoting resource conservation, waste reduction, and environmental stewardship, leading to enhanced reputation and customer loyalty.
Information Security Management (ISO 27001)
Information Security Management Systems
ISO 27001 is a standard for information security management systems that focuses on protecting sensitive information, managing risks, and ensuring confidentiality, integrity, and availability.
Cyber Threat Mitigation
An effective information security management system helps us to mitigate cyber threats by identifying and managing potential risks and vulnerabilities.
Data Breach Prevention
A strong information security management system helps us to prevent data breaches by implementing effective security measures and protocols.
Occupational Health and Safety Management (ISO 45001)
ISO 45001
ISO 45001 is an international standard for occupational health and safety management systems that focuses on preventing work-related injuries and illnesses, complying with regulations, and improving overall safety.
Employee Protection
An effective occupational health and safety management system helps us to protect our employees from work-related injuries, illnesses, and fatalities.
Productivity Enhancement
An effective occupational health and safety management system can enhance productivity by reducing absenteeism, improving employee morale, and increasing overall efficiency.
Responsibilities in Maintaining our IMS
Role of Top Management and Leadership
The Main Board and its subsidiaries are responsible for establishing our IMS and setting objectives that are aligned with our strategic goals. This ensures that the IMS is integrated into the organisation's overall business strategy.
Responsibilities of Middle Management and Supervisors
IMS Implementation
Middle management and supervisors are responsible for implementing the Integrated Management System (IMS), which is a set of processes that enable Erith to manage its business activities more effectively and efficiently.
Regulatory Compliance
Middle management and supervisors are responsible for ensuring that we comply with all applicable regulations and standards, including health and safety, environmental, and quality management.
Performance Monitoring
Middle management and supervisors are responsible for monitoring the performance of the business and its employees, identifying areas for improvement, and implementing corrective actions.
Training and Support
Middle management and supervisors are responsible for providing training and support to employees, ensuring that they have the necessary skills and knowledge to perform their job effectively and efficiently.
Employee Involvement and Accountability
IMS Procedures
Employees are responsible for following IMS procedures, which help ensure a safe and healthy workplace.
Reporting Incidents and Hazards
Employees are responsible for reporting incidents and hazards to help identify and mitigate risks in the workplace.
Participating in Training
Employees are responsible for participating in training programs to develop the knowledge and skills necessary to perform their job safely and effectively.
Suggesting Improvements
Employees are responsible for suggesting improvements to IMS procedures and processes to help continuously improve the safety and health of the workplace.
Reasons to Implement an Integrated Management System
Improved Efficiency and Reduced Duplication
Implementing and using our IMS helps us to streamline processes, reduce duplication, and improve overall efficiency. This can lead to cost savings, faster delivery times, and increased customer satisfaction.
Enhanced Compliance and Risk Management
Compliance with Regulations
Our IMS helps us to comply with regulations, such as HIPAA, GDPR, and ISO 27001, ensuring that our operations are aligned with regulatory requirements.
Risk Management
Our IMS helps us to identify, assess, and manage risks, enabling us to take proactive measures to mitigate and prevent risks from materialising.
Reduced Liabilities
The implementation our IMS reduces legal and financial liabilities associated with non-compliance and risk exposure, enhancing our reputation and financial stability.
Boosted Stakeholder Confidence and Market Competitiveness
Demonstrate Commitment to Quality
our IMS demonstrates our commitment to quality, which can boost stakeholder confidence and increase market competitiveness.
Environmental Sustainability
Our IMS helps us to demonstrate our commitment to environmental sustainability, which can enhance our reputation and increase market competitiveness.
Information Security
our IMS helps us to demonstrate our commitment to information security, which can boost stakeholder confidence and increase market competitiveness.
Occupational Health and Safety
Our IMS demonstrates our commitment to occupational health and safety, which boosts stakeholder confidence and increases market competitiveness.
Steps we took for a Successful Implementation
Initial Assessment and Gap Analysis
Initial Assessment
We conducted an initial assessment identifying our strengths, weaknesses, and opportunities for improvement. This was crucial in establishing a baseline for the IMS implementation process.
Gap Analysis
Gap analysis helped us to identify the gaps between what we are previously did and what we needed to do to achieve our objectives. It helped in prioritising areas that needed improvement, and it allowed us to develop a roadmap to achieve our goals.
Integration Planning and Resource Allocation
Integration Plan
An integration plan outlined the key components of the IMS, including the roles and responsibilities of each stakeholder and the resources required to implement the IMS.
Roles and Responsibilities
Roles and responsibilities of each stakeholder were clearly defined in the integration plan to ensure everyone understood their role in the IMS project.
Resource Allocation
Resource allocation was a crucial part of IMS implementation and was carefully planned and managed to ensure the project was delivered on time.
Continuous Improvement and Performance Monitoring
Established Metrics and Targets
We established metrics and targets to measure the effectiveness and efficiency of our IMS. These help to identify areas for improvement and ensure that the IMS is sustainable.
Review and Analyse Performance Data
We regularly review and analyse performance data to assess the effectiveness and efficiency of our IMS. These results help to identify areas for improvement and ensure that the IMS is sustainable.
Identify Areas for Improvement
We always identify areas for improvement based on the analysis of performance data and we establish plans to address these areas. This will help to ensure that our IMS is effective, efficient, and sustainable.
Conclusion
Benefits of our IMS
An Integrated Management System (IMS) helps us to enhance our efficiency, compliance, and stakeholder confidence.
ISO Standards
By leveraging the relevant ISO standards, we can establish a solid framework for managing our processes and improving their performance.
Successful Implementation
To successfully implement our IMS, we involved all levels of the business, establishing clear roles and responsibilities, and continuously monitored and improved their performance.