Vice President of Finance and Administration POSITION DESCRIPTION
As a key member of the executive team, the Vice President of Finance and Administration provides thought partnership to the President and CEO, as well as to colleagues in Operations, Programs and Services, Program Strategy and Initiatives, Philanthropy and External Affairs, and Culture and Inclusion, in helping set the organization’s strategic direction. The VP also supports board governance as staff liaison to the Board Finance Committee and Investment and Audit SubCommittees, providing important financial counsel in safeguarding SFH’s assets.
In this critical, high-visibility role, the VP oversees all aspects of accounting and finance operations, human resources and information technology to ensure their alignment with organizational strategies and plans. Leading through both influence and direct authority, the VP builds and nurtures organization-wide relationships, offering financial and administrative insights to support and uphold high-performing teams in a growth-oriented, mission-driven environment
The VP creates and monitors the annual budget, establishes all internal controls, manages external business relationships and oversees all administrative functions As the lead subject matter expert in finance, the VP is responsible for accounting, AP/AR, treasury, insurance, and tax and risk management, providing strategic direction in multi-year planning, forecasting and budgeting. Administratively, the VP provides oversight for all HR functions, providing strategic leadership and direction to employee relations, benefits administration, recruitment and retention, and legal matters; and provides direction in support of best practices and functions for IT.
PRIMARY RESPONSIBILITIES
Strategic Leadership
Provide expert counsel to President and CEO and executive team on financial implications of strategic business decisions, while providing timely financial reports and forecasts to leadership and board committees.
Participate in developing organizational objectives, plans and policies, and recommend aligned financial strategies.
Support long-range, multi-year planning with development of long-term financial plans. Review business plans, proposed initiatives and proposed contracts to ensure consistency with both sound business practices and financial objectives and requirements
- Walter Ramos Rogerson’s President & CEO
Strategic Leadership (Cont.)
Organize meetings and prepare reports for Board Finance Committee and Audit and Investment Subcommittees, and support other governance as needed Work closely with committee chairs and members on financial and business issues Develop guidelines and assumptions for committee and board approval
Provide expert, executive representation of SFH as needed.
Management and Supervision
Lead and support Directors of Finance, HR and IT, and collective team of 13 FTEs.
Foster team-oriented, data-driven culture of accountability that emphasizes continuous learning and growth, and an inclusive workplace where diverse backgrounds, styles, abilities and motivations are welcomed.
Drive best practices in strategic growth and recruitment/onboarding of new staff.
Manage, coach and counsel employees, ensuring compliance with company policies and achievement of performance goals.
Provide general oversight of contract staff and management of consultants.
Perform other related administrative and supervisory functions
Manage special projects as requested
Finance and Accounting
Manage all financial activities including, but not limited to, annual operating and capital budgets, financial reporting and external audits
Establish yearly financial objectives that align with organization’s strategies and growth plans. Analyze and evaluate financial performance with regard to budgets, forecasts and cash flows, and provide insight and recommendations for both short- and long-term growth goals.
Provide strategic direction related to financial implications for all new contracts involving funding from city, state, federal and private entities; oversee all deliverables for existing contracts; and collaborate on private philanthropic activities including grants and capital campaign accounting/reporting.
Establish sound internal controls for all financial and administrative functions.
Ensure timeliness and accuracy of financial and management reporting data for directors and managers, city, state and federal funders, and Board of Directors.
Maintain strong banking relationships and strategic alliances with vendors, funders and business partners
Manage organization’s risk, loss control and insurance programs, providing financial counsel to management on risk issues
Serve as primary contact with external auditing firm on behalf of Board Audit Committee
Implement Board’s investment strategy, monitoring performance and making recommendations to Investment Committee as appropriate.
Human Resources
Set, enforce and evaluate legally compliant HR policies, procedures and best practices
Advise on long-range, strategic talent management goals
Establish and monitor key performance indicators for HR and talent management functions, ensuring market competitiveness
Drive research, development and implementation of competitive compensation, benefits, performance appraisal and employee incentive programs.
Serve as 403-B plan administrator.
Information Technology
Ensure optimal strategies for technology platforms.
Oversee technology protocols for data security solutions, and ensure security of organization’s data.
Ideal Candidate Portrait
The ideal candidate for the Vice President of Finance and Administration role has broad experience overseeing all aspects of finance, HR and IT – with subject matter expertise in accounting, taxes, treasury and risk management – and serving as counsel to executive leaders and boards of directors. The VP must be comfortable “wearing many hats,” pivoting from financial expert, to motivational team leader, to HR advisor.
Required Competencies
Bachelor’s degree in accounting, finance, or related field; MBA, MSF or advanced degree in related discipline strongly preferred
10+ years ’ progressive experience in not-for-profit finance and operations, serving in an advisory capacity to executive leaders, and providing financial guidance and support across operational areas.
Expertise in financial principles, policies and compliance; strong acumen in business analytics with focus on deliverables.
Experience in strategic and financial planning; knowledge of accounting and reporting practices, including, but not limited to, UFR, restricted grants, capital campaigns, payroll, AP/AR, contract billing, and annual audit (experience with third-party billing a plus).
Experience managing, inspiring and leading data-driven, mission-oriented, service-minded staff and teams.
Effective, confident communicator and presenter
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), accounting software and payroll systems (Knowledge of Sage/Peachtree and Raiser's Edge a plus)
Appreciation and broad understanding of the mission of St Francis House
Additional Experience, Skills, Abilities
High emotional intelligence to build, cultivate and facilitate strong working relationships, and gain trust and credibility.
Collaborative, respectful in developing innovative solutions and designing and implementing measures that ensure operational compliance.
Mind-set for continuous improvement and critical thinking with strong analytical, problemsolving and organizational skills; attentive to detail in planning and managing multi-faceted projects and deadlines.
Ability and willingness to operate both strategically and tactically and to translate strategies into pragmatic plans that serve and support the organization
Patience, adaptability in managing changing or competing demands with a “can-do” flexible work style
An approachable, authentic leadership persona with high integrity, able to make decisions, exercise judgement and interface effectively with all levels of staff and contractors, clients, partners and funders
Respectful and committed to maintaining confidentiality.
Strong written and verbal communication skills; able to effectively convey SFH’s mission, priorities and programs, internally and externally, in a variety of formats.
Team builder, coach and mentor with a participative management style who can motivate and inspire others at all levels of the organization.
Unflappable with a calmness and assurance in managing challenging situations, seemingly daunting tasks and complex relational issues.
Desired Attributes
Belief in the importance of service on behalf of vulnerable populations.
Unquestionable integrity, professional ethics and moral character; an individual others can trust without reservation.
Self-starter, self-motivated leader who can operate successfully in fast-paced, respectful culture.
Passionate and energetic with ability to motivate and inspire.
Well-developed interpersonal and relationship-management skills to build support systematically and inclusively; and work effectively with diverse stakeholders.
Entrepreneurial spirit with a strong “roll-up-the-sleeves” work ethic.
Detail-oriented with high standards for accuracy
Creative, strategic thinker and thoughtful listener
Strategic, yet practical with day-to-day business judgement
Empathetic and non-judgmental
Confident, poised executive presence balanced by humility
Enthusiastic, engaged, naturally curious and eager to learn
Expectations: Short- and Longer-Term
First 12 Months
Finance. Quickly gain deep understanding of organization’s complex funding, budgeting cycles and contract structures. Manage FY 2026 budget planning process, with focus on integrating department needs and funding sources.
Administration. Gain understanding and appreciation of challenges and opportunities for organization’s human assets, workforce development and talent management; develop working knowledge of organization’s technology needs.
Third-Party Billing for New Clinic. Finalize clinic subsidiary structure and ensure readiness for third-party billing by June 2025, coordinating closely with legal for HIPAA compliance.
Strategic Plan. Work with President and CEO, colleagues and Board to begin a strategic planning process to guide the organization’s priority- and goal-setting for next three to five years
Board/Committee Engagement. Support President and CEO in enhancing capacity of Finance Committee, including identifying potential members with finance and/or real estate expertise
Years 1-3
Strategic Goal Setting. With strategic plan as guide, develop financial and operational key performance indicators and set goals.
Real Estate Planning, Campus Growth. As member of executive team, explore long-term real estate options to support future campus expansion and optimization of current assets.
Financial Sustainability. Manage asset investments and drawdowns, aligning finances with strategic priorities while ensuring operational readiness. Continue leading annual and capital budgeting processes in line with strategic objectives for workforce, technology and other operational initiatives
Workforce Development. Work with VP of Operations to promote financial and operational efficiency, while developing departmental and staffing capabilities for future growth
Board Governance. Support Board’s fiduciary responsibility through ongoing committee and subcommittee development and engagement
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Walter Ramos Rogerson’s President & CEO
As an Equal Employment Opportunity Employer, St Francis House is committed to fostering a diverse and inclusive workforce where all staff can reach their fullest potential SFH welcomes candidates with lived experience and those who have faced historic barriers to competitive employment – in particular, BIPOC, people who are multilingual or multi-cultural, and members of the LGBTQ+ community.
For inquiry or application, contact info@eesrecruit.com. www.exceptionalexecutivesearch.com
- Walter Ramos Rogerson’s President & CEO
