INDEPENDENT REPORTING

13. It is important that all staff have an independent means to report concerns in confidence outside of their chain of command. This is to ensure that information is not lost and that all concerns are appropriately followed up. The initial point of contact should always be the senior EH CIC person on site, but if personnel are uncomfortable with this then an alternative route should be taken. They should contact the local police, local social services or the local NHS.

Cooperation

14 Those providing support to adults at risk need to be aware that they will be required to cooperate with investigations undertaken by Adult Health and Social Care or other agencies Where process allows, regular updates should be facilitated

Safe Recruitment Procedures

15 Staff that have regular or unsupervised contact with participants during the course of their work will need Disclosure Barring Service (DBS) certificates (formerly CRB checks) Guidance on the need for these checks and the procedures to be applied can be found in EH CIC policies on safeguarding vulnerable groups An accurate database of staff showing their DBS clearance and dates must be kept and should be regularly reviewed Where charitable staff and subcontractors are engaged in on EH CIC projects, confirmation of DBS checks should be requested All staff should be qualified to Level 3

Safeguarding

Training

16. Personnel who may be responsible for managing the welfare or recovery activity of participants will be trained by EH CIC Safeguarding Instructor. This course will ensure a base line of skills and knowledge to support our participants. EH CIC will maintain records of those staff that have completed the online training course.

Protection Officer

17 To ensure compliance with the above policy, EH CIC has appointed Emma Samuel as the Protection Officer She will ensure policies are adhered to and should be the first point of contact for any concerns that may arise

Conclusion

17 It is a fundamental right of every person to live free from harm and abuse EH CIC and its partner bodies must act together to protect participants from abuse Everyone has a legal obligation to report suspected or actual acts of abuse without delay Responses to any adult at risk who may be experiencing abuse should be proportionate, timely, professional and ethical. EH CIC Directors and those within partner organisations must act to ensure that the importance of safeguarding is understood by everyone and that records of concerns and subsequent actions are maintained.

Ethos Heritage Medical Risk Assessment Form

This form is the obligatory risk assessment which must be completed for individuals who have medical conditions that may put them at risk while taking part in activities The form is to be used to provide a risk assessment for an individual and subsequent restriction while taking part in event activities

The assessment requires careful consideration of all information available in regard to the individual's limitations and the risk they may represent The validity of the Risk Assessments is enhanced by discussion with the Directors and the EH CIC Medical Person or designated person The form does not need to be completed by the medical chain but must be signed by a Director or a person designated by them. A signed copy of the form is to be held in the individual's personnel file while taking part and one provided to the individual, the site director and protection officer. The individual must have the outcome of the risk assessment explained to them. The form will be held securely during the event and destroyed at the end.

. Personal information to filled in full

Title: Forename: Surname:

Occupation DOB:

To be completed by Project Director or designated person

1. Details of activities - complete all headings:

Project name:

Project length:

Locations:

Role:

Physical demands of role:

Accommodation type: Single Rooms: ☐ Shared Rooms: ☐ Tents: ☐ Field Conditions: ☐

Terrain: Flat: ☐ Uneven: ☐ Cross Country: ☐

Time of year: Spring: ☐ Summer: ☐ Autumn: ☐ Winter: ☐

Climate risk: Hot Conditions ☐ Cold Conditions ☐ Wet Conditions ☐

Other considerations:

2 Other considerations; has the individual taken part in events before? If so, was their experience positive? Were any concerns or issues raised?

Previous events- dates/length/location:

Any issues: Yes ☐ No ☐ State:

Other factors:

Concerns: Yes ☐ No ☐

Medical facilities and threats

Location based during project:

Access to hospital treatment: Yes ☐ No ☐

MHT available: Yes ☐ No ☐

Threats during project:

Weather: Yes ☐ No ☐ MHT Triggers: Yes ☐ No ☐ , State

Unsuitable ground: Yes ☐ No ☐ Unsuitable facilities: Yes ☐ No ☐ Requires helper: Yes ☐ No ☐

Manual lifting: Yes ☐ No ☐ Heavy digging: Yes ☐ No ☐ Disable friendly: Yes ☐ No ☐

4 The CIC risk assessment for this specific project should be read and if the participant is approved, the implications assessed as follows:

Summary of advice on how individual’s issues should be managed:

Can this can be achieved:

What additional resources, if any are required:

5 All risk assessments should be discussed by the command structure for the project prior to it commencing:

Date of meeting:

Record any decisions:

Record advice of medical officer provided:

6. Any restrictions required should be documented (e.g. no digging, no heavy lifting, warm working environment, etc) This section should be used to demonstrate awareness of medical issues that may put the participants at risk of harm:

Restrictions placed to ensure sustainability during the project:

7. Recommendation to trustees of risk of putting the individual on the project:

At

☐ (recommend alternative role considered)

8

If recommendation is to accept risk, indicate limitations:

Limitations and conditions placed on the individual:

9. Assessment completed by:

10. Site Director EH CIC, decision on risk of taking individual in specified role

Accept on Project ☐

13. Completed by:

Ethos Heritage Cic Media Consent Form

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