ETHOS HERITAGE CIC HEALTH AND SAFETY POLICY

References:

A Health and Safety at Work etc Act 1974

B Health and Safety (First-Aid) Regulations 1981

C Regulatory Reform (Fire Safety) Order 2005

Reviewed: 21/12/22

Summary

1 This section details the arrangements for the effective management of health and safety on Ethos Heritage CIC (EH CIC) projects

2 It sets out EH CIC's commitment to provide and maintain safe working conditions for our participants and others who may be affected by our activities

3 We will ensure that the objectives of this statement are communicated to our support staff and attendees, initially through our induction brief The Health and Safety policy will also be accessible through our website and will be sent to all staff and participants ahead of any activities We will monitor the progress towards these objectives at director level ,and we will review them annually in consultation with our support staff and other stakeholders

4 The policy is supported by our health and safety management system, which details our arrangements for the effective management of our significant risks and exposures This includes detailed policies and procedures, our process for assessing risk, and our arrangements for emergencies, fire and first aid etc

5 To meet the objectives of our Health and Safety policy we have established and implemented clear responsibilities for Health and Safety

6. We recognise that everybody who works with or for EH CIC is individually and collectively responsible for health and safety. However, specific responsibility for health and safety has been assigned to the Site Manager (see Part 3). We have appointed Richard Coates, Director at EH CIC, as the person with overall responsibility and oversight for health and safety.

7. Mr Coates is supported by the Project Officer and Site Manager, who are responsible for managing health and safety matters on a day to day basis; they may also be assisted by appointed personnel as necessary. The Site Manager will manage our health and safety programme, ensuring that all the essential elements of the system are implemented, monitored and reviewed. However, we are aware that we can only meet our objectives through the efforts of our support staff and participants, therefore, we have established clear lines of communication and encourage our personnel to cooperate with us in achieving our objectives We have established a clear policy on consultation and feedback

8 We recognise that the key to successful health and safety management is to ensure everybody is competent to carry out their responsibilities To this end, we have developed and implemented a training policy based on the results of our risk assessments This defines who is responsible for training, and identifies what training each individual needs

General Statement Of Health And Safety Policy

9 It is our policy to ensure, as far as is reasonably practicable, the safety of all attendees and any other persons who may be directly affected by the activities of our projects

10 EH CIC will, as far as is reasonably practicable: a) Aim to achieve compliance with legal requirements through good occupational health and safety performance b) Provide adequate resources to implement this policy c) Establish and maintain a safe and healthy working environment d) Ensure that significant risks arising from work activities under our control are eliminated or adequately controlled. e) Develop and implement appropriate occupational health and safety procedures, and safe working practices. f) Include the management of health and safety as a specific responsibility of support staff at all levels. g) Ensure this policy is understood and implemented throughout our activities. h) Involve all individuals in health and safety decisions through consultation and cooperation i) Maintain sites under our control in a condition that is safe and without risk to health j) Regularly review compliance with the policy and the management system that supports it k) Provide sufficient information, instruction and supervision to enable all individuals to avoid hazards and contribute to their own health and safety while attending EH CIC events l) Ensure that support staff and all individuals receive appropriate training and are competent to carry out their designated responsibilities

Organisation

11 The organisational chart below shows EH CIC arrangements for managing health and safety This document is provided purely for health and safety purposes and does not necessarily represent the organisation for other activities It is supported by the specific responsibilities detailed in Part 3

Directors

(Oversees Policy)

Project Manager

(Updates policy as required)

Site Manager (Implements the policy)

Support Staff

(Ensures that the policy is followed by other staff and participants)

Attendees

(Follow the policy and keep safe)

Responsibilities For Health And Safety

12. The following responsibilities have been assigned to competent people to enable us to meet the objectives of our health and safety policy.

13. All accidents must be recorded on the EH CIC Incident/Accident report form

Directors Eh Cic

14. They have overall responsibility for the formulation and implementation of EH CIC Health and Safety Policy, and in particular for: a) Ensuring that the necessary arrangements are in place for managing Health and Safety effectively, and that the site manager and support staff are accountable for health and safety b) Considering Health and Safety during the planning and implementation of projects strategy c) Ensuring there are sufficient resources for meeting the objectives of the health and safety policy d) Arranging consultation with all participants so that they are involved in designing and implementing relevant Health and Safety policy, and that this is an ongoing process e) Including Health and Safety on the agenda of EH CIC meetings f) Monitoring and reviewing Health and Safety performance across all projects, including investigation of accidents and near misses, learning from any incidents, and ensuring that the necessary amendments are made to policies, procedures and processes g) Reviewing the objectives of the Health and Safety policy on an annual basis

Project Officer

15 The Project Officer has overall responsibility for the formulation of, and assisting in the implementation of, the Health and Safety policy, and in particular for: a) Ensuring that the necessary arrangements are in place for managing Health and Safety effectively, and that the site manager and support staff are accountable for health and safety b) Considering health and safety during the planning and implementation of project strategy c) Ensuring there are sufficient resources for meeting the objectives of the Health and Safety policy d) Arranging consultation with all participants so that they are involved in designing and implementing relevant Health and Safety policy, and that this is an ongoing process. e) Including health and safety on the agenda of EH CIC meetings. f) Monitoring and reviewing Health and Safety performance across all projects, including investigation of accidents and near misses, learning from any incidents, and ensuring that the necessary amendments are made to policies, procedures and processes. g) Reviewing the objectives of the Health and Safety policy on an annual basis

Site Manager

16 The Site Manager is responsible for the day to day running of the projects This includes the management of Health and Safety, and ensuring that the objectives of the Health and Safety policy are implemented, in particular: a) Ensuring that Health and Safety is considered prior to the implementation of new processes b) Ensuring that suitable policies and procedures are provided and implemented to meet the objectives of the Health and Safety Policy c) Ensuring that there is a training policy in place so that staff are competent for their respective roles, and their health and safety responsibilities d) Ensuring that arrangements are in place for the elimination or control of risks in relation to Health and Safety e) Ensuring suitable emergency arrangements are in place in relation to fire, accidents, and first aid f) Ensuring suitable controls are in place for the effective management of visitors g) Ensure that reports and recommendations provided by enforcement bodies, external consultants and other such bodies are evaluated and actioned without delay h) Monitoring performance in relation to Health and Safety on the project, and preparing reports for the Directors of EH CIC i) Reviewing accidents and near misses in relation to Health and Safety and reporting to the Directors of EH CIC on the outcome of these investigations j) Informing the Trustees and Project Officer of any situation which may affect or incur adverse publicity for EH CIC and associated bodies.

Support Staff

17. All support staff are responsible for assisting in the day to day running of the project, including meeting the objectives of the Health and Safety policy, in particular: a) Monitoring and reviewing the implementation of the Health and Safety policy. b) Ensuring that responsibilities for health and safety are clearly allocated, and that the correct level of competence and training is identified for each participant c) Ensuring individuals under their control comply with relevant Health and Safety legislation, following approved procedures and systems of work d) Ensuring that risk assessments are provided for all work activities, with the results of these assessments being implemented and communicated to participants e) Ensuring that the arrangements for fire, first aid, accidents and emergencies are implemented f) Ensuring that the Health and Safety management system is implemented g) Ensuring that relevant policies, procedures, and safe working practices are provided h) Ensuring that appropriate procedures are in place for the purchase, maintenance and use of work equipment, and that the Health and Safety aspects are fully assessed i) Ensuring that contractors are competent for the work they carry out, to operate an effective permit to work system, and to monitor contractors’ performance j) If required, ensuring personal protective equipment is provided, worn and maintained k) Implementing the recommendations made by external auditors, enforcement officers and other relevant parties, within the timescales allocated l) Ensuring that the arrangements for communication, cooperation and consultation are maintained m) Investigating accidents and near misses to ensure that any improvements identified in relation to working practices can be implemented, and informing the Site Manager and Duty Person immediately of any significant failures n) Monitoring Health and Safety standards on site at regular intervals to ensure that all actions are implemented o) Ensuring that all participants receive adequate training, information, instruction and supervision to discharge to their specific Health and Safety responsibilities. p) Promptly informing the Site Manager of any significant Health and Safety failure. q) Ensuring that Health and Safety records and documentation are complete and are up to date.

Participants

18. It is the duty of all participants to take all reasonable care for both the health and safety of themselves and any other persons who may be affected by their acts or omissions on site They must also cooperate with the site manager, support staff, and others in fulfilling our objectives and statutory duties In particular, they must: a) Comply with the training, information and instruction they have been given b) Not attempt to carry out hazardous work or use hazardous machinery unless they have been trained and authorised to do so c) Carry out their work safely and without undue risk to themselves, colleagues and others who may be affected by their actions, and not intentionally interfere with, misuse or ignore arrangements, controls and items provided for health and safety purposes d) Check tools and equipment before using them, and not to use equipment which they know to be faulty e) Ensure that any damaged equipment is reported immediately to the site manager/supervisor and remove it from service until it is repaired. f) Not bring any equipment, tools, 2 way radios, etc onto site without first obtaining permission from their supervisor or the site manager g) Conduct themselves in a responsible manner, be alert for hazards and refrain from any form of horseplay h) Comply with the arrangements for emergencies and fire as they have been instructed i) Use the personal protective equipment, clothing or safeguards provided and ensure that personal protective equipment is stored correctly and kept in good condition j) Cooperate with the site management, colleagues, safety representatives and advisors promoting safe working practices k) Keep their work areas tidy and clear of hazards l) Report accidents, near misses and hazards they observe to their Site Manager and supervisor.

Fire Wardens

This position will only be applied if under tentage or in temporary accommodation.

19. In addition to any duties set out in this document or elsewhere, Fire Wardens are responsible for assisting in meeting the objectives of the health and safety policy, in particular: a. Understanding the emergency procedures. b Taking appropriate and effective action if a fire occurs c Identifying hazards in the accommodation, recording and reporting their observations d Ensuring that escape routes are kept clear and are available for use e Checking that suitable and sufficient notices are displayed f Ensuring that appropriate extinguishers are in place and are subject to regular maintenance g Ensuring that fire alarms and emergency lights are checked and serviced h If a fire is discovered, the fire wardens should: i Ensure that the alarm has been raised j. Check that the area has been made safe. k Collect roll call registers l Evacuate the building or area involved, and check that those with disabilities are assisted as detailed in their Personal Emergency Evacuation Plan (PEEP) m Confirm that the fire service has been called n. Go to the designated assembly point. o Conduct a roll call p Ensure all persons have been accounted for and remain in the roll call area until instructed otherwise q. Report to the senior manager to confirm all persons are accounted for or report any persons missing.

FIRE WARDENS MUST NEVER PUT THEMSELVES AT RISK WHILE UNDERTAKING THEIR ROLE.

First Aid Personal

20 In addition to any duties set out in this document or elsewhere, First Aiders are responsible for assisting in meeting the objectives of the health and safety policy, in particular: They must hold and be in date First Aid At Work and be certified by a recognised body a Being familiar with the emergency procedures and ensuring suitable and sufficient notices are displayed detailing the procedures b Maintaining a valid first aid at work certificate issued by an HSE approved first aid training centre or holding medical qualifications issued by relevant medical bodies c Attending appropriate additional courses to maintain their expertise as required to remain up to date on the latest treatments d Being aware of the various hazards likely to be the cause of injury and the appropriate first-aid treatment necessary e Taking charge when someone is injured or falls ill, providing treatment or advice within the limits of their training and experience, and referring any cases of doubt to a hospital or doctor f Checking that appropriate and sufficient first-aid boxes are sited about the premises and that they are properly stocked and maintained g Checking that appropriate and sufficient eye wash facilities are located on site and that these are maintained h Recording details of all accidents and treatments in the appropriate incident log i Ensuring the site manager and all staff are apprised of all accidents and incidents to ensure the appropriate investigations can be completed

Name of person in charge

Site where incident/accident took place

Date of incident/accident

Name of injured person

Address of injured person

Nature of incident/injury and extent of injury

Describe what activity was taking place, i.e. excavation/geophys/wheelbarrowing etc.

Give full details of action taken during any first aid treatment and the name(s) of first-aider(s).

Were any of the following contacted?

What happened to the injured person following the incident/accident? E g , carried on with the session, went home, went to hospital etc

All of the above facts are a true record of the accident/incident

Signed: Date:

Name:

ETHOS HERITAGE CIC RISK ASSESSMENT FORM (Sample)

Establishment /Unit/Ship: High Hunsley Assessment No: 1 Assessment Date:

Section/Department: EH CIC H&S Assessment Type Archaeological Investigation Specific X Generic Record of Dynamic Assessment

Activity/Process: For EH CIC participants and support staff to assist

Assessor

Line Manager Acceptance (See Note 2)

Name: Diarmaid Walshe Name:

Rank/Grade: Director

Signature: Signed electronically

Rank/Grade:

Signature: Signed electronically

Risk Rating (Likelihood X Consequence ) (See Note 3) Management Plan Owne r Target Date Com p Date Lone Working Surv ey Tea m

Additional Controls (Each Control Measure is to be specific and managed) All have radios and visual checks

Residu 1 None 1 June 15 Heat Illness All Shade on site, Regular water breaks, early start, monitoring of personal by medical chain

Risk 2 Brief on heat illness during induction

(See Note 4) 1 June 15 Fall off cliff All Barrier tape on cliff edge, no working with 10 Metres of edge

1 Brief on hazard during induction

1 June 15 Drowning All No lone swimming, safety diver if underwate r survey is underway

1 June 14 Working with heavy tools All Full induction 2 Only to used under 1 June 14 13

1 Brief on sea and swim safety during induction on use, no more that none person using them, no other in the trench, protective boots to be worn

Snakes and insects bites All Full brief on snakes and dangerous insects by medic, Medic on site at all times, no working without checking in known snake areas, Med Centre warned off in case they need to receive individuals

All Boots be worn on site, point out trip hazards, barrier tape around hazards, medic on duty on site the direction and instruction of trench supervisor

Line Manager Assessment Review (See Notes 2 and 5)

Review Date: June 23 Review Date: Review Date: Review Date:

Name: Walshe Name: Name: Name: Title Director Title Title Title Signature: Signed electronically Signature: Signature: Signature:

Notes:

1 If using a ‘Generic’ risk assessment, Assessors and Line Managers are to satisfy themselves that the assessment is valid for the task and that all significant hazards have been identified and assessed. If additional hazards are identified they are to be recorded and attached to the Generic assessment.

2 Line Managers are to note that they are responsible for production of the risk assessment and that they are signing to indicate that the risk assessment is suitable and sufficient and they consider the risks to be acceptable.

3 The matrix for the plan is as follows:

When recording the Risk Rating ensure that both the Likelihood and Consequence scores are included.

High Improve control measures; consider stopping work. Conducting work at this level of risk is to be reported up the Line Management / Command chain.

Medium Review control measures and improve if reasonably practicable to do so, consider alternative ways of working.

Low Maintain control measures and review if there are any changes.

4 Record the residual Risk Rating to demonstrate that the risk has been reduced to an acceptable level; record Likelihood and Consequence scores.

5 Risk Assessments are to be reviewed:

● Annually

● If there is reason to doubt the effectiveness of the assessment.

● Following an accident or near miss.

● Following significant changes to the task, process, procedure or Line Management.

● Following the introduction of more vulnerable personnel.

● If “Generic” prior to use.