Notice Issued Via Email On 26th February 2021
Annual General Meeting of Members PROCEDURE AT THE UPCOMING AGM Members
are asked to note the following AGM notice with some explanatory notes below to assist. • The meeting will be held via Zoom to enable access to all Members and more details will be released next week • In regards to the Board of Directors reports and annual financial reports, these are to be received by the Meeting only, though we have normally approved these as well, there is no need to approve the Board of Directors reports nor the audited accounts, there was perhaps some misunderstandings in that regard • All submitted questions are to be relevant to the Board of Directors reports and annual financial reports and submitted as per notice below, no questions will be taken from the floor
Annual General Meeting of Members NOTICE is hereby given that the ANNUAL GENERAL MEETING OF MEMBERS of the Canine Control Council (Queensland) Limited will be held at the Dogs Queensland Sports Grounds, 247 King Avenue, Durack at 7:00pm on Wednesday 31 March 2021. All Members have a right to appoint a proxy under Clauses 55 - 59 of the CCC(Q) Ltd Constitution. Business to be conducted:
• • • • •
Receiving the report of the Board of Directors for the previous year Receiving the annual financial accounts duly certified by the Auditor The appointment of the Auditor for the next Financial Year Declaration of the results of any election of members of the Board Confirmation of CCC(Q) Ltd Income Tax and Capital Gains Tax exemption status • Any other item of business submitted in writing by a member to the Secretary not less than fourteen (14) days prior to the date fixed for the AGM. In accordance with Clause 46.1(5) of the CCC(Q) Ltd Constitution, Members are asked to submit any additional items of business to the CCC(Q) Ltd Office no later than close of business on 17 March 2021. Note 1: All Financial Members are entitled to attend the AGM, vote at the AGM and submit Items of Business for the AGM. Any renewing Members from 2020 who are yet to pay their 2021 Renewal Fees may only attend the AGM but may not vote at the AGM unless their 2021 Renewal Fees are paid prior to the AGM. Note 2: All Financial Members unable to attend have the right to appoint a proxy in accordance with Clauses 55 – 59 of the CCC(Q) Ltd Constitution; this proxy form will be available from the Dogs Queensland Website. Note 3: The 2020 Annual Report will be available on the Dogs Queensland Website on or around 1 March 2021 once the Audit is certified complete and if Members require a hard copy, they are to request one from the Dogs Queensland Office prior to or after that date. DOG WORLD March 2021
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