Hilton Cocoa Beach Weddings by DHM Private Dining

Congratulations&Best Wishes

GRAND BALLROOM

REQUESTS T HE H ONOR OF YOUR P RESENCE

At the Hilton Cocoa Beach Oceanfront, we are dedicated to making your special day truly extraordinary. With personalized services and individual attention, we stand by our philosophy: “A Promise Made is a Promise Kept.” Our experienced catering and banquet professionals are here to transform your dreams into reality.

Perfect weddings don’t just happen—they are carefully planned and flawlessly executed. Picture your perfect beach ceremony against the backdrop of the Atlantic Ocean, followed by an elegant reception in our Ballroom, which accommodates up to 250 guests in a romantic and unforgettable setting.

For more intimate gatherings, consider Horizons, our highly sought-after oceanfront banquet room. Offering breathtaking views of the Atlantic and space for up to 62 guests, it includes a versatile deck that’s ideal for a romantic ceremony or a memorable sunset cocktail hour.

Your wedding day is a celebration of love, and we would be honored to work with you to bring your vision to life. Let us help you create memories that will last a lifetime.

WEDDINGS & EVENTS INFORMATION

KRISTI MINI, Catering Sales Manager (321)613-9048 Kristi.Mini@hilton.com

COREY MUSER, Director of Catering (321)613-9054 Corey.Muser@hilton.com

GROUP ROOM BLOCK INFORMATION

WILLIAM BRIGHTMON, Executive Meeting Manager (321)613-9049 William.Brightmon@Hilton.com

OceanfrontEleganceCeremonyPackage

ROMANTIC BEACH OCEANFRONT SETTING

SunriseCeremoniesavailablestartingattimeofsunrise IndoorCeremonylocationsalsoavailable

OCEANFRONT ELEGANCE PACKAGE

INCLUDES

1,500.00 ++

OUR PROMISE TO YOU

Before finalizing your reservation, we offer a complimentary consultation and a comprehensive site tour to ensure our venue aligns with your vision for both your ceremony and reception. We understand that planning a wedding can be overwhelming, which is why we offer three complimentary detail meetings throughout the planning process to ensure every aspect of your special day receives meticulous attention. Additional meetings are available for a fee.

WEDDING RECEPTION PACKAGE

If you also plan a Reception with us, we offer the following concessions: Complimentary Taste test for 2 Tuesday- Thursday 1:00 PM - 3:00 PM. Must be booked at least 90 days in advance

Discounted Ceremony Pricing Sunday- Thursday

Client Access to the Reception Room 3 Hours Prior to Reception

Up to 5 hours for evening events and 4 hours for daytime events

Dedicated Banquet Captain Available During Your Event

Decorative Linenless Silvertop Tables with Spandex or Selection of Linen Colors

Banquet Chairs

Hotel Centerpieces

Cake Cutting Service

One Night Stay in a Coastline View Room for Wedding Couple

Special Guest Room Rates Web Code for Wedding Guests

Event Space Rental & Food & Beverage Minimums Vary Based on Season and Preferred Private Event Space

MiniMatrimonyPackage

Services up to 14 guests

$160 per additional guestup to 30 maximum

Mini Matrimony Package Includes:

Beach Ceremony with choice of arch

Standing Speaker, Microphone

White Garden Chairs

Hotel Selected Three-hour Private Event Space (Guarantee a private event space for a fee)

Three-course plated dinner with Appetizer, Salad and Entree

Gold Bar Package

White Linens and Chivari Chairs

House Music (Grand Ballroom and Horizons Only) or Guest Provided Music to be played over Standing Speaker

4 Uplights to be placed around the reception room

Hotel Centerpieces

Butler Served Appetizers

Mini Beef Wellingtons & Shrimp Cocktail

Salad (Select One)

Caesar| Romaine Heart, Grana Padano, Panko Crumb, Classic Caesar Dressing

Heirloom Tomato| Cow’s Milk Ricotta, Pistachio Pesto, Cold-Pressed Olive Oil Baby Arugula

Entrée (Select one for all guests. Vegetarian and Vegan Selections upon Request)

Chicken Caprese, Roasted Tomato, Fresh Mozzarella, San Marzano Sauce

Truffle Chicken Scallopini- Caramelized Cremini Mushroom, White Wine Bechamel

Grilled New York Steak Au Poivre Herb Encrusted Black Angus Prime Rib with Au Jus, Horseradish Cream Sauce

Red Wine Braised Short Rib- Crispy Buttermilk Onion Frills

Pink Peppercorn Salmon- Honey Glaze

Blackened Seasonal Fish with Fruit Salsa

Choice of Starch

Choice of Vegetable

Water, Iced Tea and Coffee Service

$3750++

Wedding Brunch Buffet Package

RECEPTION MUST END BY 2:00PM

Minimum of 30 guests | Brunch is served for 1.5 Hours

BUFFET MENU

Minimumof30guests

Three Hour Mimosa Bar with Assorted Juices and Fruit Toppings

Seasonal Harvested Fruits, House Made Granola and Assorted Chobani Greek Yogurts

Fresh Baked Bridor Breakfast Pastries & Muffins Sweet Butter | Fruit Preserves, Jams & Marmalade

Baby Potato Salad | Bacon | Green Onion | Dijonnaise

Fluffy Scrambled Fresh Farmed Eggs with Chives Herbed Roasted Red Bliss Potatoes

Apple-wood Smoked Bacon | Pork Sausage

Smoked Lox Board | Capers, Egg Confetti, Red Onion, Chives, Cream Cheese, Toast Points

Rosemary Roasted Asparagus

Starbucks Coffee, Tazo Hot Tea, & Tazo Iced Tea

135.00 per person ++

(No substitutions allowed)

Add Bartender to Mimosa Bar for $125++

Enhancements

Omelet Station $16++ per person.

Required Chef attendant $150 for one hour.

Apple Wood-Smoked Bacon | Smoked Pit Ham | Country Sausage | Chicken Apple Sausage

Monterey Jack | Sharp Cheddar | Goat Cheese

Down South Chicken & Waffles $25 per person.

Required Chef attendant $150 for one hour.

Buttermilk Fried Chicken Thigh I Cornbread Waffles Made To Order

Jalapeno Syrup I Hot Honey I Maple Syrup I Pimento Butter I Butterballs I Hot Sauce

Mini Desert Display $12++ per person.

Petite Cheesecakes, Crème Puffs, Éclairs, Chocolate Bites & Fudge Brownies

Bloody Mary Bar $16++ per person/ per hour. Bartender required.

Build your own with Tito’s Vodka, Housemade Mix, Olives, Pearl Onions, Celery, Pickled Vegetables

Spritz Experience $15++ per person/ hour. Bartender required.

Aperol, Grand Mariner, Hugo, Americano Spritz

Crafted Mocktails: $13 per person/ hour

Aperol Spritz: Aperol, Rufino Prosecco, San Pellegrino, Orange

French Spritz: Grand Mariner, Prosecco, San Pellegrino, Orange

Hugo Spritz: St-Germain, Prosecco, San Pellegrino, Fresh Mint, Lime

Limoncello Spritz: Limoncello, Prosecco, San Pellegrino, Fresh Lemon

Seedlip (NA) Spritz: Seedlip NA, San Pellegrino, Fresh Rosemary, Lime

EnhancementsContinued

European Water Experience:

San Pellegrino Italian Sparking Water

Aranciata

Limonata

Aranciata Rossa

Melograno & Arancia

Plain

Zero

Lemonade

Peach & Clementine

Aqua Panna Tuscany (Still)

Artesian Dried Fruits and Fresh Herbs

Includes first 25 Beverages for $150

Each Additional Beverage $7

Starbucks Coffee Experience:

Enjoy the signature Pike’s Place Blend as we bring the classic Starbucks experience to your event.

Freshly Brewed Pike’s Place Blend

Teavana Tea Selection

Syrups: Caramel, Vanilla, Chocolate, Seasonal

82 per gallon coffee

60 per gallon hot tea

Starfish Dinner Package

COCKTAIL HOUR

CHOICE

OF TWO

DISPLAYS & FOUR BUTLER PASSED HORS D'OEUVRES

DINNER

Choice of Salad

Choice of Three Entrée Selections

Choice of One Vegetable

Choice of One Starch

Freshly Baked Rolls

Starbucks Coffee, Water, and Tea Service

THE BAR

Four Hour Silver Tier Bar

Upgrade to Gold for $16 per person

Upgrade to Diamond for $25 per person

Bartender fee of 200 per 75 Guests

180++ per person for Plated Selection

170++ per person for Buffet

Minimumof30Guests

SandDollarDinnerPackage

COCK TAIL HOUR

CHOICE OF ONE DISPL AY

TWO BUTLER PASSED HORS D'OEUVRES

DINNER

Choice of Salad

Choice of Two Entrée Selections

Choice of One Vegetable

Choice of One Starch

Freshly Baked Rolls

Starbucks Coffee, Water, and Tea Service

THE BAR

Four Hour Silver Tier Bar

Upgrade to Gold for $16 per person

Upgrade to Diamond for $25 per person

Bartender fee of 200 per 75 Guests

The Cocktail Hour

BUTLER PASSED HORS D’OEUVRES

CHILLED

• Seared Tuna Medallion I Mango Salsa

• Phyllo Tart I Balsamic Red Onion Jam I Goat Cheese

• Prosciutto Crostini I Citrus Fennel Slaw

• Jumbo Gulf Shrimp I Classic Cocktail Sauce

• Olive Oil Toast I Greens I Pine Nut I Parmesan

• Charred Pita I Edamame I Cucumber I Burrata I Spicy Oil

• Stuffed Strawberry I Goat Cheese I Pistachio

• Greek Bite I Whipped Feta Cheese

• Walnut Toast I Gorgonzola I Peppered Bacon I Honey

HOT

• Goat Cheese I Roasted Tomato I Cracker I Pesto

• Mushroom Tart I Roasted Tomatillo Salsa

• Mini Beef Wellington

• Stuffed Artichoke I Boursin Cheese

• Toasted Ravioli I San Marzano Tomato Sauce

• Coconut Shrimp I Sweet Chili Sauce

• Eggplant Arancini I Lobster

• BBQ Pulled Pork I Cheddar I Jalapeno Cracker

• Chicken Meatball I Sherry Emulsion

• Chicken Kebab I Peppers & Onions

CHILLED ANTIPASTO

Chef’s Selection of Assorted Cured Meats and Cheeses I Marinated Vegetables I Marinated Olives Cornichons

CRUDITE

Seasonal Garden of Chef Selected Fresh Vegetables Dill Ranch I Bleu Cheese

Fruit

Seasonal Selection of Sliced Fresh Fruits and Berries

Chilled Seafood +$18 per person

Jumbo Cocktail Shrimp I Lump Crab | Cracked Alaskan Snow Crab Legs |Oysters on Half Shell Cocktail Sauce | Shallot Mignonette

DINNER ENTREES

AllEntreesareGlutenFree

CHOOSE YOUR ENTRÉE

Chicken Marsala

Chicken Picatta

Pan Roasted Chicken Breast served with Meyers Lemon Beurre Blanc

Macadamia Crusted Pork Tenderloin with Apple Cider Demi

Grilled New York Steak Au Poivre

Herb Encrusted Black Angus Prime Rib with Au Jus, Horseradish Cream Sauce

Tenderloin of Beef served with a Bordelaise

Broiled Salmon with a Lemon Dill Sauce

Seasonal Fish in Mango Beurre Blanc Sauce topped with Fruit Salsa

Grilled Whole Prawns in a Garlic Lemon Aleppo Pepper Sauce (Plated Only)

Stir-fry Vegetables with Teriyaki Marinated Fried Tofu, Cabbage (V)

Vegetable Stuffed Portobella with Balsamic Glaze (V)

CHOOSE YOUR STARCH

Lemon Risotto, Creamy Polenta, Roasted Garlic Mashed Potatoes, Crushed Fingerling, Coconut Jasmine Rice, Rice Pilaf

CHOOSE YOUR VEGETABLE

Roasted Root Vegetables, Asparagus, Broccolini

Sautéed Julienne Vegetables, Haricot Verts, Carrots & Broccoli

DINNER SELECTIONS

Salad-Choose One

Classic Caesar

Poached Pear

Heirloom Tomato

Entrees- Choose up to Three Depending on Package

Chicken-

Chicken Caprese, Roasted Tomato, Fresh Mozzarella, San Marzano Sauce

Prosciutto Chicken- Roasted pepper, Parmesan, Spinach, Mushroom Panko, Sage Bechamel

Truffle Chicken Scaloppini- Caramelized Cremini Mushroom, White Wine Bechamel

Beef-

Red Wine Braised Short Rib- Crispy Buttermilk Onion Frills

Beef Tournedos- Oven-Cured Tomato

Beef Sirloin- Fiorentina Rub, Beef Jus

PorkFennel-Rubbed Pork Ribeye | Marsala Jus

Fish-

Pink Peppercorn Salmon- Honey Glaze

Cracker Crusted Cod- Citrus Dill Beurre Blanc

Pan Seared Seasonal Fish- Tomato Ragout

Vegetarian OptionsPenne Primavera

Cauliflower Steak with quinoa and pesto (chefs' choice)

Orzo Pasta Salad, Marinated Artichoke, Fire-Roasted Red Bell Pepper, EVOO, Sweet Basil, Citrus Vinaigrette

Starch- Choose One

Basmati Rice

Creamy Garlic Parmesan Risotto

Coconut Rice with Banana Leaves

Creamy Mashed Potatoes

Lemon Thyme Roasted Potatoes

Vegetable- Choose One

Roasted Broccolini

Honey Garlic Roasted Carrots

Grilled Sautéed Vegetables (zucchini, Squash, Carrots, Peppers)

Grilled Lemon Parmesan Asparagus

Black Truffle and Almond Green Beans

Vendor Meals and Petite Plates

Vendor Meals

Chef’s Choice Plated Meal for Plated meal options or

From the Buffet with Buffet Options

40.00 ++

Petite Plate Meals

For children under the age of 12

4 Hour Juice and Soda included Selected reception package reduced by $50

Mini Magical Meals

For guests under the age of 21

4 Hour Juice and Soda included Selected reception package reduced by $30

TheBar

SILVER TIER BAR

4 Hour Open Bar included with Packages

15.00 per person per additional hour

SPIRITS

Smirnoff Vodka | New Amsterdam Gin | Cruzan White Rum | Sauza Blue Silver Tequila

Jim Beam Bourbon | Cutty Sark Scotch | Seagram’s 7 Blended Whiskey

HOUSE WINES

Prosecco | Chardonnay | Cabernet Sauvignon

DOMESTIC & IMPORTED BEER

Budweiser | Budweiser Light | Miller Lite | Corona Extra | Heineken Lager

GOLD TIER BAR

SPIRITS

Tito’s Vodka | Tanqueray Gin

Jose Cuervo Tequila | Bacardi Silver Rum

Jack Daniels Bourbon | Dewar’s White Label

Scotch | Canadian Club Whiskey

HOUSE WINES

Prosecco | Chardonnay | Cabernet Sauvignon

DOMESTIC & IMPORTED BEER

Budweiser | Budweiser Light | Miller Lite

Corona Extra | Heineken Lager | Blue Moon

White Claw

DIAMOND TIER BAR

SPIRITS

Grey Goose Vodka | Bombay Sapphire Gin

Captain Morgan Spiced Rum | 1800 Tequila

Knob Creek Bourbon | Crown Royal Blend

Johnnie Walker Black Label Scotch

WINES

Mionetto Prosecco

Wente Vineyards Chardonnay & Merlot

DOMESTIC & IMPORTED BEER

Budweiser | Budweiser Light | Miller Lite

Corona Extra | Heineken | Blue Moon

Local IPA | White Claw

AllBarsincludeSoftDrinks,JuicesandMixers

Beer,WineandSodaOnlyBarOptionAvailable

OfferingsSubjecttoChangeBasedonAvailability

LateNightSnacks

18"8"Assorted one topping pizzas

25 Beef Sliders

topped with smoked gouda and a chipotle aioli on a challah roll

25 BBQ Pulled Pork Sliders with shredded apple slaw, shredded sharp cheddar on a Hawaiian sweet roll

30 Buffalo Chicken Wings with Celery, Carrots and Ranch

30 Jumbo Chicken Tenders with dipping sauce

25 Chicken & Waffles

French Fries for 25

25 Jalapeno Poppers with an avocado ranch dip

Mac n Cheese Bites

Nachos & Cheese for 25

25 Soft Pretzels Sticks with pub cheese

32.00 each

160.00 per order

145.00 per order

125.00 per order

150.00 per order

200.00 per order

125.00 per order

100.00 per order

120.00 per order

150.00 per order

25 Assorted Dessert Shooters

25 Assorted Petit Fours

30 Warm Cinnamon Churros

150.00 per order

175.00 per order

120.00 per order

The Glam Room

For a small rental fee of 250.00++

Getting Ready Room is available to you and your bridal party

Four Hours prior to your ceremony start time

SET UP INCLUDES:

4 Barstools

2 Round Tables with Banquet Chairs

2 Full Length Floor Mirrors

1 6ft table Water Station Trash Can

Wanttoaddonsomefoodandbeverage tostayhydratedandfullwhilegettingready

Fresh Fruit Tray | Assortment of Sandwiches Freshly Baked Cookies | Coffee and Tea

4 Bottles of Champagne and OJ OR (20) Assorted Beers

Food accommodates up to 10 people

350.00 ++

Rehearsal Dinners

As a consideration for holding your wedding ceremony or reception with us, we invite you to host a rehearsal dinner before your special day or a farewell breakfast. Prices are based on booking of ceremony or reception.

Italiano

Classic Caesar with Romaine Hearts, Grana Pdana, Panko Crumbs, and Caesar Dressing

Heirloom Tomatos with Fresh Mozzarella, Torn Basil, EVOO and Balsamic Reduction

Orzo Pasta Salad with Marinated Artichokes, Fire-Roasted Red Bell Peppers, EVOO, Sweet Basil and Citrus Vinaigrette

Penne Primavera with Market Vegetables and Parmesan Cream

Chicken Caprese with Roasted Tomatoes, Fresh Mozzarella and San Marizano Sauce

Grilled Grouper, Puttenesca Sauce, Olives, Capers and Parsley

Mini Cannolis and Tiramisu

Warm Rolls & Butter

Iced Tea and Water

40.00 ++ per person

ATasteofLongboards

Peel-n-Eat Shrimp

Local Market Salad - Field Greens, Sliced Cucumbers, Matchstick Carrots, Red Onion, Heirloom Cherry

Tomatoes, Citrus Dressing

Roasted Garlic Hummus, Grilled Pita, Olive Tapenade, Queen Olive, Kalamata Olive, Cucumber

Julienne Vegetable, Zucchini, Squash, Red Pepper, Onion

Sticky Rice, Jasmine, Cardamon, Mirin

Teriyaki Chicken, Soy Sesame Glaze

Blackened Seasonal Fish, Fruit Salsa, Napa Cabbage, Mazina Tortilla

Beef Sliders, Kings Hawaiian Rolls, Cheddar, Pina Colada

Key Lime Tart, Chocolate Loving Spoonful

Iced Tea and Water

AdditionalInformation

VENUE COORDINATOR VS. DAY OF COORDINATOR

The venue coordinator will guide you on how to use the venue spaces, make sure that the room is set up as you have directed and will ensure that your chosen menu is served. If you want every detail of your day to be curated to your exact requirements, you will want a personal wedding coordinator by your side.

MENU TASTING & DETAILING APPOINTMENT

A menu tasting is provided complimentary for up to 2 people, once your wedding contract is signed. Additional people may attend for $50.00++ per person with a max of 6 attendees. Please note that not all menu items are available for tastings. Tastings are scheduled 60 to 90 days out from your wedding and can be booked on Tuesdays, Wednesdays or Thursdays between 1pm-3pm and must be arranged with your Catering Manager at least one month in advance.

EVENT CONTRACT/BANQUET EVENT ORDER

A signed contract with a nonrefundable deposit is due to secure the date. Following your detailing appointment, you will receive a Banquet Event Order from our Venue Coordinator summarizing the details for your event. Your final head count and guarantee will be due fourteen (14) business days prior to the event.

SERVICE CHARGE & TAX

All prices subject to a 9% Service Charge, 14% Gratuity and 7% Sales Tax. Subject to change.

PAYMENT AND DEPOSIT SCHEDULE

Upon the signature of the contract a non-refundable deposit is due within 14 days equal to 20% of estimated charges. 90 days prior to the event, 75% of estimated charges are due. Final payment is due fourteen (14) business days prior to the event. We accept certified check, or credit cards. Personal checks will not be accepted within 14 business days of the event. Please make all checks payable to the Hilton Cocoa Beach Oceanfront.

VENDORS

Vendors may have access to the room 3 hours prior to the start time of the event. Earlier access will be based on hotel availability and will need to be discussed with your Catering Manager. Vendor Meals are available and the number of vendors must be submitted with wedding guest final count.

Vendors

DJ’S, & PHOTOBOOTHS

Blue Skies Entertainment (321) 536-5973

Space Coast Weddings (321) 806-8660

DJ Shane Entertainment (321) 259-2755

SINGERS, BANDS, ENTERTAINMENT

Charlotte Goodman Violin & Vocalschar@chargood.com

Rhythm Trail Streel Drums (866) 495-4522

MAKEUP & HAIR

Glamour Teams (888) 519-1118

Tina Combs Hair & Makeup (321) 594-9646

Stylz Salon and Day Spa (321) 784-2148

Cocoa Beach Spa (321) 613-2943

Sarah Flowers (407)860-5819

FORMALWEAR

Beasley’s Tuxedo (321) 453-3680

LA Bridal (321) 373-1002

Aurora Bridal (321) 354-2880

EVENT RENTALS

Chairs for Affairs (321) 259-8252

Rent your Events (321) 544-1610

Mimosas and Moonshine (772) 360-6384

Crabby Beach Wheel Chairs (321) 432-2855

Ken Fabrications Events & Lighting (321) 505-2625

Blank Canvas Event Décor (321) 674-2227

FLORIST

Carousel Florist, Jaime Mingo (321) 456-9988

Beasley’s Floral, Brenda Beasley (321) 609-0339

OFFICIANTS

Jon Arnold - Once Upon a Wedding (626) 676-0898

Kimberly Tucker (321) 720-3365

idofloridaweddings@yahoo.com

TRANSPORTATION

888 Transportation (321) 868-8888

J&B Shuttle Bill (321) 525-6893

Luxury Limousines (321) 298-4646

Beasley’s Limousine Service (321) 453-3680

EVENT PLANNERS

Kimberly Tucker - I Do Florida Weddings (321) 720-3365

Lisa Hudson (321) 795-7801

Julie Miner (321) 258-5547

PHOTOGRAPHERS

Heather Reid Photography (321) 271-6675

Nerissa Johnson, MBA (407) 865-0747

Heather Dennison (321) 848-8227

Jennifer Kloock (321) 735-0696

Michael Mowery Suncoast Photo (347) – 835-1155

CAKES, CUPCAKES & COOKIES

Publix (321) 783-1014

Simply Delicious (321) 783-2012

Junk Food Bakery (321) 613-3556

Frequently Asked Questions (FAQ)

Catering Sales Manager vs. Wedding Coordinator

Catering Sales Manager: Focuses on food, beverage, and the catering side of the event. They are responsible for everything related to dining, including menu planning, pricing, setup, service, and clean-up.

Wedding Coordinator: Handles the entire event, focusing on ensuring all aspects (catering, vendors, timeline, ceremony, etc.) come together seamlessly. They ensure that the ceremony, reception, and all other details are coordinated and flow smoothly.

Key Differences: Role

Main Focus

Menu Planning

Budgeting

Vendor Communication

Event Timeline

On-the-Day Duties

Catering Sales Manager

Food and beverage service

Designs and customizes menu with the couple

Handles the food and beverage budget

Communicates with foodrelated vendors (e.g., caterers, beverage services) Ensures food service aligns with event schedule Supervises catering staff and food service

Wedding Coordinator

Overall event coordination (non-catering)

Does not handle menu; ensures service flows smoothly

Manages the overall wedding budget and logistics Coordinates with all other wedding vendors (florists, DJs, photographers) Manages the overall wedding timeline and event flow Manages the entire event, ensuring everything runs on time and smoothly

Coordinator Requirement

1.Do I need a coordinator for my event? A Day-of Wedding Coordinator is the minimum requirement for your event, with a minimum of four to five hours. A full-service coordinator is strongly recommended for a smooth event. Your Catering Manager will provide a list of preferred coordinators and planners familiar with our venue.

2.What happens if I don’t hire a coordinator? Failure to hire a coordinator may result in an $800 charge if Hilton staff is required to assist with setup or coordination outside the Banquet Event Order (BEOs) Alcohol Policy

3.Can I bring my own alcohol? Outside alcohol is not permitted to be distributed at Hilton Cocoa Beach Oceanfront. All alcohol must be provided by Hilton and served by Hilton Staff

4.Are there corkage fees for outside alcohol? Corkage fees apply for alcohol provided by clients, and these must be approved by the Hotel ahead of the event.

5.Are shots or straight drinks allowed? Shots or straight drinks are not allowed at our venue.

Catering Specifics

6. Can I bring my own catering? All catering must be provided by Hilton Cocoa Beach Oceanfront. We offer a variety of options to suit your event.

7.Can I bring my own celebration cake? Yes, celebration cakes are permitted, but cake cutting fees will apply. Please note the following regarding cakes and baked goods: Hilton does not store or handle cakes or baked goods from outside vendors. Ensure your bakery confirms that the items can remain unrefrigerated for an extended period and that theywill handle delivery and setup.

The bakery is responsible for displaying the items; Hilton staff cannot assist with this.

8.Is there storage space for unused items? Due to limited storage, please store unused items in your vehicle, vendor areas, or under tables

9.Are vendors included in the food and beverage count? Vendors will only be included in the food and beverage count if pre-arranged with the Hilton Catering Manager and payment has been made. Vendors do not count towards the food and beverage minimum.

Vendors

10.Are there any restrictions for vendors using flame or smoke? Yes, vendors using flame or smoke must be approved by Hilton management. They must also provide a Certificate of Insurance (COI) prior to the event. Fog machines are not allowed.

11.Do vendors need to supply their own equipment? Vendors must bring all necessary equipment and materials for their services. For beach ceremonies, vendors may need extension cords rated for outdoor use, with a minimum length of 200 feet for ceremony music or electrical needs.

12.Can vendors leave their items after the event? All vendor items must be removed promptly after the event. Hilton is not liable for items left behind, and additional fees will apply if items are left after the event.

13.What about vendor trash? Vendors must discard their own trash and break down boxes before placing them in the dumpster.

Event Spaces and Setup Fees

14.Is there an additional setup fee for the Horizons deck? Yes, there is an additional setup fee for events held on the Horizons deck. Please inquire with your Catering Manager for specific details on this fee based on your event's needs.

Decor Guidelines

15.How much time do I have to set up decor? You are allotted a three-hour setup period before the event. Additional setup time may incur charges and must be arranged with your Catering Manager.

16.Are candles allowed? Candles are allowed as long as they are contained. Taper candles are not allowed.

17.Can I use flower petals on the beach? Only fresh loose flower petals are permitted on the beach. Artificial petals are not allowed.

18.What decor items are prohibited? No nails, tacks, glue, or staples. No glitter, confetti, or silly string. A clean up fee will be charged for bringing in prohibited items that are used.

Noise Regulations

19.What are the noise ordinances for events?

Monday-Thursday events must conclude by 10:00 PM per Brevard County ordinances. Friday and Saturday events must conclude by 11:00 PM

20.Are subwoofers allowed? Subwoofers are not allowed

Beach Seaweed

21.Can seaweed be removed from Cocoa Beach? The removal of seaweed is prohibited under local environmental regulations for the following reasons:

Environmental Protection: Seaweed provides vital habitat and nutrients for marine life.

Nutrient Recycling: Seaweed helps with the health of the sand and water.

Beach Erosion Control: Seaweed acts as a natural barrier, helping to reduce beach erosion.

Protection of Marine Life: Seaweed serves as a breeding ground for marine species, and removing it could harm these populations.

Sea Turtle Conservation

22.When is nesting season for sea turtles? Nesting season for female sea turtles on Cocoa Beach is from May to October.

23.Are there any restrictions during nesting season? Specific areas may be designated as protected nesting zones, with limited activities allowed. Additionally, lighting restrictions are enforced during nesting season to prevent disorienting hatchlings.

Parking & Pet Policy

24.Can I bring my pet to the event? Pets are not allowed on the property, except for service animals

25.Is parking available for event guests? Event parking is free for guests attending an event and not staying over night.

26.Is there a fee for overnight parking? Yes, overnight parking is $20 per night for guests staying overnight at the hotel.

Event Overtime

27.What happens if my event runs overtime? If your event runs overtime, there is a $250 fee per hour for additional time. This charge will apply for any time exceeding the reserved event period.