PROFESSIONAL RESPONSIBILITIES
ATTRIBUTES OF ALL EMPLOYEES
1 Understands how the work of his/her class, organization, team, or department supports the mission and goals of the District
2. Focuses on the needs of all customers, both internal and external
3. Demonstrates leadership by assisting others: team player, encourager, innovator, coach, and/or instructor
4 Removes obstacles to the enjoyment of learning and working
5 Uses systems thinking and statistical methods and/or data-based decision-making tools as the job requires. Strives to reduce variation
6. Works to continuously improve the processes used in his/her work
7 Creates trust
8 Forgives a mistake
9 Listens and learns
Ideal Teacher:
1 Flexible
2 Fair and impartial
3 Friendly in and out of class
4. Neatly and professionally dressed
5 Sense of humor
6 Knowledgeable in content area
7 Firm, fair, and consistent in discipline
8 Reasonable in regard to homework
9. Understands and likes students
10 Continual self-evaluation and improvement
Each teacher is under the general direction of the Superintendent and immediately responsible to the principal for carrying out the Board of Education policies as they relate to the school, the classroom, the students, and the parents/ guardians. Specifically, each faculty member’s responsibilities are as follows:
1 To direct and evaluate the learning experiences of the student in both curricular and extracurricular activities
2. To form and implement instructional plans appropriate to the needs of assigned students.
3. To monitor students’ conduct wherever they are on campus or attending activities.
4 To administer the classroom program as outlined by department members and administrators
5 To assess and report student progress as outlined in department and District procedures.
6. To be responsible for student attendance records as set forth in school policies.
7 To maintain necessary communications with parents/guardians
8 To perform assigned duties by being on time and supervising students and areas as outlined (See separately published supervision stations )
9. To cooperate with administrators and participate in planning and evaluating the school program.
10 To provide for the care and protection of school property at all times
11 To provide guidance, which will promote the student’s welfare and his/her proper educational development
12. To take part in professional development programs.
13. To maintain cordial working relationships with all colleagues.
14 To address questions, suggestions, and complaints to principals so that proper action can be determined
15 To know the content of the Student Handbook, Curriculum Guides, the Teachers’ Handbook, and to be familiar with District policy books.
16. To participate in the activities of the faculty.
17 To secure permission from the person in charge before borrowing materials or equipment
18 To provide assignments and materials for students in in-school intervention, make-up work for absences, and homebound students
19. To perform other specific duties as assigned.
CERTIFIED EMPLOYEE WORKDAY
1. Providing that assigned duties and professional responsibilities related to the proper functioning of the school do not require otherwise, teachers shall report to work before the student day begins and shall remain at work after the student day ends, on a schedule established by the site principal, with input from the site committee This time shall not exceed forty (40) minutes before and after the student day Changes to the length of the teacher work day will be subject to future negotiations (Rev: 6/26/00)
2 Teachers are not to leave the school grounds during the day without notifying the office
3 Teachers are encouraged and will be required at times to attend school functions as directed by the administrator
4 Teachers are responsible for being on time to assigned duty Proper execution of duties will be considered a part of certified staff responsibilities.
CLASSIFIED EMPLOYEE WORKDAY
1 Providing that assigned duties and professional responsibilities related to the proper functioning of school do not require otherwise, classified employees shall report to work on a schedule established by their supervisor.
2 Classified employees are not to leave the school grounds during the day without notifying the office
3 Classified employees are responsible for being on time to the assigned duty
ARRIVAL/DISMISSAL
School Starts/Ends Students may begin to arrive at the following times: Certified Staff Workday
Classified staff members may follow a slightly adjusted workday schedule as assigned by supervisor
*Students must obtain special permission from the teacher or principal if they plan to arrive each morning before these times unless prior permission is granted, a meeting, or a scheduled event occurs.
If a parent/guardian wishes to take a student away from the school building for lunch, etc , the parent/guardian must come to school and follow the early dismissal procedure as described below:
1. Parents/guardians are to sign out students at the office. A note will not excuse the child
2 Parents/guardians are not to go directly to the student’s classroom
3 Under no circumstances will a student be granted permission to leave the building/grounds unless the school is notified by the parent/guardian
4. If a child returns to school during the same day, he/she is to check in at the office before going to the classroom
*Notification by phone and email will be made to employees if school is to be dismissed
BACK-TO-SCHOOL NIGHTS
At the beginning of each school year each site offers a back-to-school event for parents/guardians The purpose is to introduce the teacher, subject matter, goals, and student performance expectations for the year It is helpful to prepare a course outline for parents/guardians and have a sign-in sheet to record attendance. Specific dates and times will be announced. Attendance is mandatory for teachers unless excused by the principal.
JPS Board Policy 2.07, Revised September 2023
Introduction
Under Oklahoma law, District employees have varying legal obligations to report abuse, neglect and exploitation. In addition, District employees have an obligation to report suspected abuse, neglect, exploitation or trafficking affecting students to principals or other school officials to ensure the student’s safety and welfare while at school or participating in school activities The purpose of this policy is to provide directives and guidelines to assist District employees in fulfilling their legal responsibility
Definitions
Certain terms used in this policy have the following definitions:
1 “Abuse, neglect, or exploitation” shall include, but is not limited to all of the following:
a “Abuse” is defined as:
i harm or threatened harm through action or inaction to a child’s health, welfare (including non-accidental physical pain or injury, or mental injury), or safety, sexual abuse, sexual exploitation, or negligent treatment or maltreatment, including but not limited to the failure or omission to provide adequate food, clothing, shelter or medical care or protection from harm or threatened harm, by a person responsible for the child’s health or welfare (10A Okla Stat § 1-1-105);
ii. willful or malicious harm or threatened harm or failure to protect from harm or threatened harm to the health, safety, or welfare of a child under eighteen (18) years of age by another, or the act of willfully or maliciously injuring, torturing or maiming a child under eighteen (18) years of age by another (21 Okla Stat § 843 5); or
iii the intentional infliction of physical pain, injury, or mental anguish or the deprivation of food, clothing, shelter, or medical care to an incapacitated person, partially incapacitated person, or a minor by a guardian or other person responsible for providing these services (30 Okla Stat § 1-111)
b “Neglect” is defined as any of the following:
i. the failure or omission to provide any of the following:
1. adequate nurturance and affection, food, clothing, shelter, sanitation, hygiene, or appropriate education,
2 medical, dental, or behavioral health care,
3 supervision or appropriate caretakers, or
4. special care made necessary by the physical or mental condition of the child, ii. the failure or omission to protect a child from exposure to any of the following:
1 the use, possession, sale, or manufacture of illegal drugs,
2 illegal activities, or
3 sexual acts or materials that are not age-appropriate; iii. abandonment. (10A Okla. Stat. § 1-1-105); or
iv. the failure to provide protection, adequate shelter or clothing; or the harming or threatening with harm through action or inaction by either another individual or through the person’s own action or inaction because of a lack of awareness, incompetence, or incapacity, which has resulted or may result in physical or mental injury (30 Okla Stat § 1-111)
c. “Sexual abuse” is defined as behavior that includes but is not limited to rape, incest and lewd or indecent acts or proposals, made to a child, as defined by law, by a person responsible for the health, safety, or welfare of the child (10A Okla Stat § 1-1-105)
d “Sexual exploitation” is defined as behavior that includes but is not limited to allowing, permitting, encouraging, or forcing a child to engage in prostitution, as defined by law, by any person eighteen (18) years of age or older or by a person responsible for the health, safety, or welfare of a child, or allowing, permitting, encouraging or engaging in the lewd, obscene or pornographic photographing, filming or depicting of a child in those acts by a person responsible for the health, safety, and welfare of the child (10A Okla Stat § 1-1-105)
e “Contributing to the delinquency of a minor” is defined as behavior that knowingly or willfully causes, aids, abets or encourages a minor to be, to remain, or to become a delinquent child or a runaway child. (21 Okla. Stat. § 856).
f “Incest” is defined as marrying, committing adultery or fornicating with a person within the degrees of consanguinity within which marriages are by the laws of the state declared incestuous and void (21 Okla Stat § 885)
g. “Forcible Sodomy” is defined as sodomy committed:
i By a person over eighteen (18) years of age upon a person under sixteen (16) years of age;
ii Upon a person incapable through mental illness or any unsoundness of mind of giving legal consent regardless of the age of the person committing the crime;
iii With any person by means of force, violence, or threats of force or violence accompanied by apparent power of execution regardless of the age of the victim or the person committing the crime;
iv. By a state, county, municipal or political subdivision employee or a contractor or an employee of a contractor of the state, a county, a municipality or political subdivision of this state upon a person who is under the legal custody, supervision or authority of a state agency, a county, a municipality or a political subdivision of this state, or the subcontractor or employee of a subcontractor of the contractor of the state or federal government, a county, a municipality or a political subdivision of this state;
v. Upon a person who is at least sixteen (16) years of age but less than twenty (20) years of age and is a student of any public or private secondary school, junior high or high school, or public vocational school, with a person who is eighteen (18) years of age or older and is employed by the same school system;
vi. Upon a person who is at the time unconscious of the nature of the act, and this fact should be known to the accused;
vii Upon a person where the person is intoxicated by a narcotic or anesthetic agent administered by or with the privity of the accused as a means of forcing the person to submit; or
viii Upon a person who is at least sixteen (16) years of age but less than eighteen (18) years of age by a person responsible for the child’s health, safety or welfare. (21 Okla. Stat. § 888).
h “Maliciously, forcibly, or fraudulently taking or enticing a child away” is defined as maliciously, forcibly or fraudulently taking or enticing away any child under the age of sixteen (16) years, with intent to detain or conceal such child from its parent, guardian or other person having the lawful charge of such child or to transport such child from the jurisdiction of this state or the United States without the consent of the person having lawful charge of such child. (21 Okla. Stat. § 891).
i “Soliciting or aiding a minor child to perform or showing, exhibiting, loaning, or distributing obscene material or child pornography” is defined as:
i Willfully solicits or aids a minor child to perform any of the following actions:
1 Lewdly exposing his or her person or genitals in any public place, or in any place where there are present other persons to be offended or annoyed thereby;
2 Procuring, counseling, or assisting any person to expose such person, or to make any other exhibition of such person to public view or to the view of any number of persons, for the purpose of sexual stimulation of the viewer;
3. Writing, composing, stereotyping, printing, photographing, designing, copying, drawing, engraving, painting, molding, cutting, or otherwise preparing, publishing, selling, distributing, keeping for sale, knowingly downloading on a computer, or exhibiting any obscene material or child pornography; or
4 Making, preparing, cutting, selling, giving, loaning, distributing, keeping for sale, or exhibiting any disc record, metal, plastic, or wax, wire or tape recording, or any type of obscene material or child pornography; or
ii Shows, exhibits, loans, or distributes to a minor child any obscene material or child pornography for the purpose of inducing said minor to participate in:
1 Lewdly exposing his or her person or genitals in any public place, or in any place where there are present other persons to be offended or annoyed thereby;
2. Procuring, counseling, or assisting any person to expose such person, or to make any other exhibition of such person to public view or to the view of any number of persons, for the purpose of sexual stimulation of the viewer;
3 Writing, composing, stereotyping, printing, photographing, designing, copying, drawing, engraving, painting, molding, cutting, or otherwise preparing, publishing, selling, distributing, keeping for sale, knowingly downloading on a computer, or exhibiting any obscene material or child pornography; or
4 Making, preparing, cutting, selling, giving, loaning, distributing, keeping for sale, or exhibiting any disc record, metal, plastic, or wax, wire or tape recording, or any type of obscene material or child pornography. (21 Okla. Stat. § 1021).
j. “Procuring or causing the participation of any minor child in any child pornography or knowingly possessing, procuring or manufacturing child pornography” is defined as procuring or causing the participation of any minor under the age of eighteen (18) years in any child pornography or who knowingly possesses, procures, or manufactures, or causes to be sold or distributed any child pornography. (21 Okla. Stat. § 1021.2).
k. “Permitting or consenting the participation of a minor child in any child pornography” is defined as a parent, guardian or individual having custody of a minor under the age of eighteen (18) years who knowingly permits or consents to the participation of a minor in any child pornography (21 Okla Stat § 1021 3)
l. “Facilitating, encouraging, offering, or soliciting sexual conduct with a minor” is defined as facilitating, encouraging, offering or soliciting sexual conduct with a minor, or other individual the person believes to be a minor, by use of any technology, or engaging in any communication for sexual or prurient interest with any minor, or other individual the person believes to be a minor, by use of any technology (21 Okla Stat § 1040 13a)
m. “Offering or offering to secure a minor child for the purposes of prostitution or any other lewd or
q. “Rape by instrumentation” is defined as an act within or without the bonds of matrimony in which any inanimate object or any part of the human body, not amounting to sexual intercourse is used in the carnal knowledge of another person without his or her consent and penetration of the anus or vagina occurs to that person Provided further that (1) where the victim is at least sixteen (16) years of age and is less than twenty (20) years of age and is a student, or under the legal custody or supervision of any public or private elementary or secondary school, junior high or high school, or public vocational school, and engages in conduct prohibited by this section of law with a person who is eighteen (18) years of age or older and is an employee of the same school system, or where the victim is under the legal custody or supervision of a state or federal agency, county, municipal or a political subdivision and engages in conduct prohibited by this section of law with a federal, state, county, municipal or political subdivision employee or an employee of a contractor of the state, the federal government, a county, a municipality or a political subdivision that exercises authority over the victim, or (2) where the victim is nineteen (19) years of age or younger and in the legal custody of a state agency, federal agency or tribal court and engages in conduct prohibited by this section of law with a foster parent or foster parent applicant, consent is not an element (21 Okla Stat § 1111.1).
r “Making any oral, written or electronically or computer-generated lewd or indecent proposals to a minor child under the age of sixteen (16)” is defined as making any oral, written or electronically or computer-generated lewd or indecent proposal to any child under sixteen (16) years of age, or other individual the person believes to be a child under sixteen (16) years of age, for the child to have unlawful sexual relations or sexual intercourse with any person. (21 Okla. Stat. § 1123).
s “Exploitation” is defined as an unjust or improper use of the resources of an incapacitated person, a partially incapacitated person, or a minor for the profit or advantage, pecuniary or otherwise, of a person other than an incapacitated person, a partially incapacitated person, or a minor through the use of undue influence, coercion, harassment, duress, deception, false representation or false pretenses (30 Okla. Stat. § 1-111).
t “Child Trafficking” as defined below
2 “Child Trafficking” includes, but is not limited to behavior that consists of the acceptance, solicitation, offer, payment or transfer of any compensation, in money, property or other thing of value, at any time, by any person in connection with the acquisition or transfer of the legal or physical custody or adoption of a minor child, except as ordered by the court or except as otherwise provided by Section 7505-3.2 of Title 10 of the Oklahoma Statutes (21 Okla Stat § 866)
3 A “person responsible for a child’s health, safety, or welfare” includes a parent, a legal guardian, a custodian, a foster parent, a person 18 years of age or older with whom the child’s parent cohabitates or any other adult residing in the home of the child, an agent or employee of a public or private residential home, institution or facility, or an owner, operator or employee of a child care facility as defined by Okla. Stat Tit 10 § 402
4 “Parent” refers to parents, guardians or others who have legal responsibilities for specific children
Reporting Suspected Abuse, Neglect, Exploitation, or Trafficking
Any District employee having reasonable cause to believe that any student under the age of eighteen (18) years is a victim of abuse, neglect or exploitation shall immediately, with the assistance of the school nurse, report this matter to:
1 Oklahoma Dept of Human Services (“DHS”) through the hotline designated for this purpose (1-800-522-3511); AND
2. Jenks District Police
Any District employee having reasonable cause to believe that any student eighteen (18) years or older is a victim of abuse, neglect or exploitation shall immediately report this matter to Jenks Campus Police
Additionally, any District employee must report suspected child trafficking to:
1 Oklahoma Bureau of Narcotics and Dangerous Drugs Control (“OBNDDC”) at 800-522-8031;
2 DHS through the hotline designated for this purpose (1-800-522-3511); and
3. Jenks District Police.
After a report is made to DHS or OBNDDC via the hotline or to law enforcement, the reporting party will prepare a written report which contains the confirmation number of the report (if applicable), the date and time of the telephone contact, the name of the person to whom the District employee made the oral report, the names and addresses of the student, the parents, and any other responsible persons, the student’s age, the nature and extent of injuries, any previous incidents, and any other helpful information A copy of this report will be furnished to the principal or, if the reporter believes the principal is not an appropriate individual, to the Superintendent or designee
Local law enforcement shall keep confidential and redact any information identifying the reporting District employee unless otherwise ordered by the court. A District employee with knowledge of a report made to DHS and/or local law enforcement shall not disclose information identifying the reporting District employee unless otherwise ordered by the court or as part of an investigation by local law enforcement or DHS
Investigating Abuse, Neglect, or Exploitation
At the request of appropriately identified investigators of DHS, OBNDDC or the District Attorney’s office or local law enforcement, the superintendent, principal or other school official shall permit the investigators access to the student about whom the agency received a report The interview will be arranged in a manner that minimizes embarrassment to the student The superintendent will not contact the parent, guardian or other person responsible for the student’s health or welfare prior to or following the interview, unless permission for parent contact is provided by DHS, OBNDDC or the District Attorney’s office or law enforcement authorities No District employee will be present during the interview However, a District employee may be present prior to the interview if the employee believes that his or her temporary presence will make the student more comfortable or if the representatives request the presence of a District employee during the interview.
Reports to Principal or Other School Officials
Suspected instances of abuse, neglect, exploitation or trafficking, whether the result of circumstances at home, school or at other locations, affects the student while he or she is at school or participating in school activities. Consequently, employees are required to report any suspicion of abuse, neglect, exploitation or trafficking by any individual, whether the identity is known or unknown, to the principal or other school official This reporting obligation exists in all instances, including circumstances suggestive of this conduct at school or connected with school activities Accordingly, this policy includes an obligation to notify the principal or other school official, if for any reason the employee has a reasonable belief that the principal should not be notified, in any instance involving suspected abuse, neglect, exploitation or trafficking of a student
Immunity for Good Faith Reports
Oklahoma law provides that any District employee who in good faith and exercising due care makes a report to DHS or another appropriate law enforcement office, allows access to a student by persons authorized to investigate a report concerning the student or participates in any judicial proceeding resulting from a report, shall have immunity from any liability, civil or criminal, that might otherwise be incurred or imposed
Neither the board of education nor any District employee will discharge or in any manner discriminate or retaliate against the person who in good faith provides such reports or information, testifies, or is about to testify in any proceeding involving abuse, neglect, exploitation, or trafficking, provided that the person did not perpetrate or inflict the abuse, neglect, exploitation or trafficking
Information
Concerning Abuse, Neglect or Exploitation
In any instance in which the District receives a report from DHS regarding any confirmed report of sexual abuse or severe physical abuse concerning the student, the Superintendent or designee will forward to a subsequent school in which the student enrolls all confirmed reports of sexual abuse and severe physical abuse received from DHS, and the Superintendent or designee will notify DHS of the student’s new school and address, if known.
All information or documents generated or received by the District in regard to the matter are confidential and shall not be disclosed except to investigators of DHS, the District’s attorneys, the District Attorney’s office, a subsequent district in which the student enrolls, a person designated to assist in the treatment of or with services provided to the student or other state or federal officials in connection with the performance of their official duties The information or documents shall be maintained and transmitted by the District in the same manner as special education records
Reference:
10A Okla. Stat. §1-2-101 et seq.
30 Okla Stat § 4-903
70 Okla Stat § 1210 163
PARENTS’ BILL OF RIGHTS
JPS Board Policy 1.34, Revised September 2023
The Board supports parents’ efforts to be involved in the District’s education programs This policy outlines the District’s efforts to educate parents and support parent involvement in response to the Oklahoma 2014 Parents’ Bill of Rights involved in their minor child’s education, including directing that education. Parents are encouraged to exercise their rights in conjunction with District guidance so as not to inadvertently impede
their minor child’s compliance with federal and state mandated requirements – including requirements related to graduation. Parents also have the right to review school records related to their minor child. Parents generally have the right to consent prior to an audio or video recording being made of their minor child This right does not preempt the District’s right to make recordings (without specific parental approval) related to:
• safety, general order and discipline
• academic or extracurricular activities
• classroom instruction
• security/surveillance of the buildings or grounds
• photo ID cards
Parents have the right to receive prompt notice if their minor child is believed to be the victim of a crime perpetrated by someone other than the parent, unless law enforcement or DHS officials have determined that parental notification would impede the related investigation These notice provisions do not apply to matters which involve routine misconduct typically addressed through student discipline procedures. School personnel will not attempt to encourage or coerce a child to withhold information from parents
1 The District will promote parent participation at the site level with the goal of improving parent and teacher cooperation in areas such as homework, attendance and discipline This will be accomplished through activities such as:
a Parent teacher conferences;
b Back to school / meet the teacher/parent engagement events
c District’s Learning Management System with class information available to parents
d School newsletters
e. Access to academic performance data via the online parent portal.
2 The District will inform parents about their children’s course of study by disseminating this information:
a During annual Back-to-School Registration
b. In student handbooks
c. On the District’s Website
d Parents may review learning materials affecting their minor children’s course of study, including supplemental materials, by making a request through the Office of Teaching and Learning
3. Parents who object to a learning material or activity may withdraw their minor child from the class or program in which the material is used. In order to withdraw a student, the parent must submit a written request, signed and dated by a parent, to the building principal Parents who choose to withdraw their minor child from a required class are responsible for making alternate arrangements for the child to earn credit for the class
4. The District offers a healthy living curriculum that includes sex education in grades seven, eight, nine, and ten. Parents who object to their minor child participating in the District’s sex education program must submit a written notice, signed and dated by a parent, to the principal in order for their child to be excused from participation Students who are not participating in the District’s sex education program will be permitted to study in the school media center or other designated location during sex education instruction.
5. If a teacher is going to provide instruction or presentations regarding sexuality in a course apart from healthy living curriculum, the teacher will send written notice to parents at least five (5) days in advance of the presentation Parents who object to their minor child’s participation in such instruction may send a written request to the building principal to have the student excused from the presentation. Any such student will be permitted to study in the school media center or other designated location during the presentation.
6 Parents may learn about the nature and purpose of clubs and activities which are part of the school curriculum by reviewing student handbooks and the District’s website
7 Parents have numerous rights and decision-making responsibilities concerning their minor children To assist parents in meeting these responsibilities and to fulfill its obligations under the Oklahoma 2014 Parents’ Bill of Rights, the District has compiled the following information for parents:
a The District provides sex education via the healthy living curriculum to students in grades seven, eight, nine, and ten Parents may opt their student out of the District’s sponsored sex education program by following the procedures established in item 4 above
b. Parents who are not residents of the District may enroll their minor children in the District’s schools in accordance with the District’s transfer policy A copy of that policy is available on the District’s website
c The District utilizes a number of resources to educate students Parents who object to an assignment based on sex, morality or religion may opt their minor child out of the assignment by following the procedures established in item 3 above.
year for which it was granted and must be renewed each subsequent school year. If the assessment or treatment for which the written consent is provided is performed through telemedicine at a school site, and if the written consent is provided by the Parent and is currently effective, the health professional shall not be required to verify that the parent is at the school site However, a student shall not be seen without consent t. A student shall not be vaccinated at school or on school grounds or receive a vaccine as part of the mobile vaccination effort without prior written authorization, including the signature of the parent or legal guardian of the student for the vaccine or group of vaccines to be administered during a single visit
Parents requesting information outlined in this policy should submit written requests for information through the site principal or Office of Teaching and Learning, as noted in the respective section. Appropriate school personnel will either make the information available or provide a written explanation of why the information is being withheld within ten (10) days of the request Any parent whose request is denied or who does not receive a response within fifteen (15) days may submit a written request for the information to the Board of Education. The Board will include an item on its next public meeting agenda (or the following meeting, if time does not permit inclusion of the item on the agenda) to allow the board to formally consider the parent’s request
DOCUMENT RETENTION JPS Board Policy 1.14, Approved February 2018
The District will maintain all documents and records in a manner consistent with current legal requirements and administrative best practices School employees are required to treat confidential information appropriately and to take reasonable precautions to ensure that private information is not unnecessarily disclosed to those who do not need such access. Health records will always be stored separately from other student and employee files
Paper records will be stored in secure locations based on the sensitivity of the information Electronic records will be properly secured and will be archived with adequate safeguards implemented to ensure technological advancements do not cause the records to become inaccessible. The Chief Information Officer will regularly evaluate the District’s overall document retention program to determine whether the District’s retention practices are current The Chief Information Officer is responsible for making recommendations regarding the program as needed to the Superintendent
No document will be destroyed if it pertains to a pending claim, even if the document was otherwise scheduled for destruction
Student Records
All student education records will be maintained in compliance with the District’s policy regarding FERPA. In addition to those standards, school personnel will comply with the following document retention standards:
Student Transcripts
The Printing/Warehouse Director is responsible for maintaining student transcripts for 80 years from the student’s last day of enrollment in the District. The transcript shall contain the following information:
• Name
• Address
• Telephone listing
• Date/place of birth
• Inventory of courses taken, with grades
• GPA and/or class rank
Medical
The Student Programs Director is responsible for maintaining medical records for students. Medical records include items such as immunization verifications, allergy or diabetes plans, and child abuse reports. These records will be maintained five (5) years from the student’s last date of enrollment
Special Education
The Student Programs Director is responsible for maintaining special education records. All special education records will be retained for five (5) years from the student’s last date of special education services. Sixty days prior to destroying any special education record, the District will notify parents and eligible students of their right to retrieve the records rather than having the records destroyed
Other
All other student records will be retained for five (5) years from the student’s last day of attendance in the District The Printing/Warehouse Director is responsible for overseeing maintenance and destruction of these records Thirty days prior to destroying these records, the District will notify parents and eligible students of their right to retrieve the records rather than having the records destroyed This notification will occur by notice to the parent/student’s last known email or physical address.
Board Records and District Financial Records
The Clerk of the Board is responsible for permanently maintaining all board agendas and minutes The Executive Administrator for School Operations is responsible for maintaining the deeds and titles to all district owned real property. The Chief Financial Officer is also responsible for maintaining records related to the District’s banking transactions and all federal and state program expenditures. The duration of records retained under this section will be determined by the schedule maintained in the Business and Financial Services office
Employee Records
The Chief Human Resources Officer is responsible for retaining employee records These records include wage and hour information, routine personnel records, and drug/alcohol testing records The duration of records retained under this section will be determined by the schedule maintained in the Human Resources office
Electronic Records
All District emails will be retained as long as is practical given the District’s technology constraints
DRESS CODE
Teachers are to dress professionally and lead by example. Special days for casual dress or “jeans” days may be designated by sites, but these days will be the exception rather than the rule
DRUG-FREE WORKPLACE
JPS Board Policy 2.13, Revised September 2023
In order to maintain a healthy educational and working environment in the District’s schools, and to comply with the requirements of the Drug-Free Workplace Act of 1988 for purposes of receiving federal grants, the Board of Education adopts the following policies and regulations:
1. The unlawful use, possession, dispensing, distribution, or manufacture of a controlled substance in any of the District’s facilities, on District property (including vehicles), or at a District sponsored function or event is prohibited Violation of this prohibition is grounds for disciplinary action, including dismissal or non-renewal of employment
2. Employees who are engaged in the performance of work under the terms of a federal grant must abide by the prohibition in paragraph one (1) as a condition of their employment. Violation of the prohibition may result in dismissal or non-renewal
3 Employees who are engaged in the performance of work under the terms of a federal grant must notify a District administrator of any criminal drug conviction for a violation which occurred at a District workplace within five (5) days after such conviction. Such a conviction shall result in dismissal or non-renewal.
4 Such a conviction shall be reported by the District’s grant administrator to the relevant federal granting agency within ten (10) days of the notification by the employee or other actual notice
5 This policy statement shall be included in the District’s employee manual and shall be available to all employees.
6. The employee in-service training period, prior to the commencement of each school year, shall include a review and discussion of the dangers of drug abuse in the workplace, the District’s policy for a drug-free workplace, the penalties for violating the policy, and available sources of information, counseling or other assistance regarding drug use
DUTIES AND RESPONSIBILITIES OF THE TEACHER
Each teacher is under the general direction of the Superintendent and immediately responsible to the principal for carrying out the policies of the Jenks Board of Education as they relate to the function of the school, to the classroom, and to communication with students and parents/guardians. Specifically, the teacher’s responsibilities are as follows:
1 To direct and evaluate the learning experiences of the student
2 To provide guidance which will promote the student’s welfare and proper educational development
3 To be responsible for student attendance records
4. To maintain necessary communication with parents/guardians by returning phone calls and requests within a twenty four (24) hour period.
5. To plan, administer, and evaluate the school programs.
6. To provide for the care and protection of school property at all times.
7 To participate in the activities of the faculty
8 To participate in continued learning through professional development
9 To maintain a cordial and professional working relationship with all colleagues
10. To follow Site Improvement Plan, site goals, and District goals.
11. To perform other specific duties as assigned.
12 To maintain a sense of humor, cultivate cheerfulness, and be enthusiastic
13 To maintain confidentiality with respect for colleagues and students in all matters; the “need to know” criteria should govern all information you have within your knowledge
14. To give courteous and civil compliance to all regulations, even when they are unpopular or seemingly unfair.
15 To address questions, suggestions, and complaints to the administration so that proper action can be determined Complaints about equipment, conditions, or decisions should not be made to students or patrons
16. To speak proudly, not disrespectfully, of the profession and school. There is no greater profession than teaching!
EMPLOYEE ETHICS
JPS Board Policy 1 17, Revised June 2018
The Board of Education expects employees to adhere at all times to recognized standards of professional ethical behavior All District employees are role models and must exemplify ethical behavior and establish an example of acceptable behavior for students Employees shall conduct themselves professionally when communicating and interacting with students, parents, and other staff members Verbal and electronic communication shall be professional and respectful. Employees must not engage in conduct which detracts from a positive learning environment
Inappropriate exploitation of employee/student relationships will not be tolerated Additionally, an employee may not interact with a student for personal gain. Exploitation of a student may result from an improper personal relationship encouraged by the teacher/administrator. Employees should be aware that private communication, gestures, and physical conduct, even though innocent and properly motivated, may be misinterpreted by students and parents/ guardians Therefore, employees must avoid any conduct that might be characterized as evidencing an improper and unprofessional personal involvement with a student.
In their capacity as role models, employees are expected to establish an example of acceptable behavior standards for students Employees are expected to encourage respect for the law and the institutions of our democratic society Employees are expected to refrain from comments or statements (written, oral, or electronic), even in jest, reflecting adversely on any person or group with reference to race, religion, gender, age, national origin, veteran status or disability. Use of ethnic slurs constitutes unprofessional conduct.
Employees of Jenks Public Schools are expected to recognize the District is funded through tax dollars and other public funds As such, employees are not to utilize the property, time, or resources of the District for private purposes.
FIELD TRIPS
1 District-Funded Field Trips
The Jenks School District recognizes that there are occasions when it would be beneficial to the students to take District funded field trips. In view of the District’s size, it is also recognized that it would be a major expense for an unlimited number of trips to be taken during the school year. District buses will be available at a cost of one dollar (1 00) per mile and twenty dollars ($20 00) per hour for a driver if one is needed Charges will begin from the point of departure from the site Therefore, budget permitting, the following guidelines will be used:
a. Each school site will determine field trip opportunities that enhance the curriculum. District-funded trips will be limited to one trip per year per grade level.
b Site principals will be responsible for maintaining field trip records i e , number of trips, destinations, dates and curriculum connections
c District funded field trips may only be taken between 9:30 a m and 2:00 p m
d. Students may not be charged for transportation or entry fees.
2 Non-District-Funded Field Trips:
a Additional field trips may be considered if funding is provided by school-related organizations, grants, community organizations or corporate sponsorships No request for funding may be made to any organization without prior approval of the site principal
b. Students may not be charged for transportation or entry fees. Reasonable fees may be
requested for food as part of the field trip.
c. Departure and return times for non-District-funded trips may be flexible depending on the need for the vehicle
3 Intra-District Field Trips: Trips taken among the campuses may be available in addition to the District-funded and non-District-funded trips (i e , fine arts performances, physical education activities, PAC activities, etc.).
a. The requesting teacher must contact the activity presenter and receive permission to attend before scheduling the field trip
b The school will provide the transportation
c Permission forms are required
d. Appropriate request forms must be completed.
4. Out of state travel requires the Superintendent’s approval at least thirty (30) days in advance of the initial day of travel In the interest of safety for students and staff, the Superintendent has the responsibility and authority to make the final decision as to whether or not a trip shall take place There may be situations which will necessitate a last minute cancellation of a trip, EVEN IF THE SUPERINTENDENT HAS PREVIOUSLY APPROVED SUCH TRAVEL. This could result in parents/guardians and students losing deposits, airfare costs, and other expenditures made prior to the trip If a decision is made which results in money being lost, the District will not be responsible for reimbursing students and/or parents/guardians Funds which have been deposited for a trip in a school activity account, but have not been spent or committed, may be refunded
5. The classroom teacher must accompany his/her class on the bus unless prior approval has been granted by the site principal and the transportation director
6 Steps to be taken:
Certain procedures must be followed in setting up and taking ALL field trips
a All field trips must be approved by the building principal i. No field trip will be approved where students are transported in private automobiles. (Commercial, insured buses will be allowed )
ii No field trip requiring buses will be approved for the last two (2) weeks of school
b A Teacher Field Trip Request form must be completed two (2) weeks in advance and signed by the building principal before any trips are finalized.
c. An Activity Transportation Request form must also be completed two (2) weeks in advance by the teacher and signed by the building principal
d All field trip-related communication is the responsibility of the teacher arranging the field trip If a long-distance phone call is necessary, it must be cleared through the office and recorded on the telephone log.
e. Teachers must secure a signed standard permission form from each student’s parent or guardian before taking the student on ALL field trips Permission forms are available in each building’s office
i Telephone permission for a field trip will only be allowed when contact is made by the principal (or designated homeroom teacher when principal is unavailable).
ii. Teachers must take one copy of the signed permission slip with them on the field trip The other copy is to be left at the building office
iii Field trip permission slips must be kept by the teacher for one (1) calendar year
f A list of all students and sponsors must be prepared and provided to the attendance office before a group leaves on a field trip.
g. The teacher must notify all personnel affected by the field trip (cafeteria, media directors, art, music teachers, nurse, physical education teachers, and lab teachers) at least two (2) days prior to departure Classes missed during a regular school day due to a field trip will not be made up
h. All students and teachers must return by the same mode of transportation in which they left.
i For purposes of discipline, teachers should position themselves throughout the bus
j It is the responsibility of the teacher to provide the bus driver with clear directions to the destination.
FINANCES AND PURCHASES
1 Never leave money on or in your desk or room Instruct students never to leave money in desks or lockers Issue individual receipts for any and all monies collected
2. All school money collected must be deposited daily with the treasurer of the activity account, who will give a receipt and credit the amount to the proper fund Deposits are to be made through the school Administrative Assistant
3 No teacher, organization, or activity is to make purchases without authorization by an administrator
4 Money raised by activities such as plays, carnivals, etc , is to be used for the general welfare of the school. The only exception is when the money is raised for a specific purpose and is so advertised.
● Lunch Fees Interns may pay cash each day. Interns may not charge lunch.
● Dress Interns will be expected to dress appropriately, as a faculty member.
● Substitute Teaching Interns will be asked to fill in for an absent teacher only in an emergency Every effort will be made to find a regular substitute Intern teachers will not be paid as a substitute University policy guidelines will be followed regarding substitute teaching.
● All grades given to the students are subject to approval of the supervising teacher.
● Discipline All discipline administered must have the supervising teacher’s approval
● Interns should be provided with a packet containing the following items: Board Policy, Staff Handbook, Student Handbook, and curriculum scope and sequence
MAIL
1. All school mail services, including USPS, UPS, FedX and interoffice mail, are to be used for school business Employees may not use any mail services provided by the district for personal business, association business, or to send or receive personal items
2 All school mail must be in school envelopes with typewritten addresses
3. All incoming first-class mail should be addressed to the respective site (i.e., East Elementary, West Elementary, Southeast Elementary, etc ), 205 East B Street, Jenks, Oklahoma 74037-3900
4 All other incoming mail, packages or parcels, should be addressed to: Warehouse, Jenks Public Schools, 2065 N Elm, Jenks, Oklahoma 74037
5 All deliveries by freight companies, carriers and delivery companies to individual school sites are PROHIBITED. Prohibiting deliveries will provide for minimal interruptions of classes, class schedules; as well as reducing vehicular traffic congestion and creating a safer environment for pedestrians
6 Employees who are recipients of personal (non-school related) items such as: flowers, candy, balloons, gifts, or merchandise will be expected to pick these items up from the school Warehouse
7 For additional information to address specific questions, refer to the district’s mailing guidelines: Introduction, Level 1 – The basics, Level 2 - Classifications and Large Volume Mailings, Level 3 –Certified Mail, and Level 4 – Shipping and Receiving
MASTER CALENDAR
Before announcing any event, check your site’s method of scheduling events. Make arrangements for the activity, then put it on the calendar. The time the event is to take place, plus extra reservation time for practice, must be noted on the calendar
MINUTE OF SILENCE
JPS Board Policy 3.30, Approved September 2024
Using a daily announcement, the District will observe approximately one (1) minute of silence each school day for the purpose of allowing each student and teacher in the exercise of his or her individual choice, to reflect, meditate, pray, or engage in any other silent activity that does not interfere with, distract, or impede other students and teachers in the exercise of their individual choices.
Reports of violations must be submitted by the complaining party to the principal of the school building where the violation occurred. The district will investigate all reports that a student or teacher has not been permitted to observe approximately one minute of silence each school day as pursuant to this policy
MOVING CLASSROOMS
The following guidelines will apply for moving of classroom materials, supplies, and equipment between rooms, sites, and/or buildings.
1 For all moves:
a The District will move District furniture, equipment, supplies, and materials which are packed by teachers
b. The District will move small packable personal items of the teacher without liability to the District. Personal items may only be moved to a different room, site, or building upon approval of the principal
2 For moves foreseeable and planned in advance:
a The District will provide timelines and target dates
b. Teachers will be permitted to pack during the contract day as long as the packing does not detract from student instruction and other District activities.
NON-DISCRIMINATION STATEMENT
JPS Board Policy 1 30, Revised May 2024
Jenks Public Schools prohibits discrimination in its education programs and activities, admission programs of students, recruitment, selection and/or employment on the basis of race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic information, pregnancy, age, national origin, veteran
given at this level. A committee of two (2) administrators and a Human Resources administrator will schedule a hearing within ten (10) working days. This committee shall submit its decision in writing within five (5) working days after the hearing A report will be made to the Superintendent of Schools regarding allegations, investigative procedures, and reconciliation of complaints
If the complainant feels a satisfactory resolution has not been achieved at this level, the complainant may file a written appeal to the Superintendent within five (5) working days of receipt of the decision given at this level. The Superintendent or designee will schedule a hearing within ten (10) working days to determine the outcome of the complaint The decision of the Superintendent or designee shall be rendered within five (5) working days of the hearing The decision of the Superintendent or designee will be final and non-appealable
The Compliance Coordinator responsible for Title IX complaints is the Executive Director of Student Services, Education Service Center, 205 East B Street, Jenks, OK 74037, 918-299-4415, extension 2464, amy hudson@jenksps org
The Compliance Coordinator responsible for Drug-Free Workplace, Age Discrimination Act, Title VI, ADA, or discrimination complaints is the Chief Human Resources Officer, Education Service Center, 205 East B Street, Jenks, OK 74037, 918-299-4415, extension 2464, dana ezell@jenksps org
PARENT/GUARDIAN COMPLAINT
1 When a principal is contacted by a parent/guardian regarding a complaint, if the principal deems it appropriate, the initial action will be to request the parent/guardian contact the teacher for a conference to discuss the complaint
2 Before deciding that official written documentation or the removal of a child from class is necessary due to a parental/guardian complaint, or that the complaint may impact upon the teacher’s assignment, the principal shall discuss the complaint with the teacher
3. If the principal determines that official written documentation is warranted, the principal must give the teacher an opportunity to respond to the parental/guardian complaint before such written documentation is issued
PARENT/GUARDIAN
RELATIONS
Good communication with parents/guardians is essential. Teachers are encouraged to share timely newsletters or information about events and curriculum Supervising principals should be copied when sending newsletters to families Teachers are encouraged to share any communication that is controversial in nature with a supervising principal before sending Conferences or telephone calls may be a more effective way of communicating with parents/guardians. Documentation of those conversations is recommended.
PARENT-TEACHER CONFERENCES/STUDENT-LED CONFERENCES
1 Parent-teacher conference dates will be scheduled once each semester
2 Conferences are also held when the teacher and/or parent/guardian feel they are necessary or when required by the principal. It is very important that a teacher grant a request for a conference made by a parent/guardian. Conferences are usually very valuable to the classroom teacher, plus they are an excellent public relations tool for the school If you feel that you cannot grant a conference request, then you should discuss the situation with your building principal
3 A conference is held for the purpose of benefiting the student It is, therefore, necessary that results of the conference be held in strict confidence between the parent/guardian and the teacher. The conference should be discussed with other school personnel only if the discussion will benefit the student and then only in strict confidence
4 Staff members are encouraged to utilize conference and telephone conversations as much as possible when communicating with parents/guardians This type of communication is misinterpreted less frequently than written messages.
5. If a teacher requests the principal’s presence at a conference or near the conference area, the teacher is responsible for informing the principal promptly to schedule the meeting
6 Teachers are encouraged to document their conversations/conferences
JPS Board Policy 3.33, Approved May 2025
3 33 Pledge of Allegiance
District classrooms and each school site display the flag of the United States of America. At the beginning of each school day students are authorized to recite the Pledge of Allegiance to the flag of the United States of America Students not wishing to participate in the pledge shall not be required to do so, and such notification shall be posted in a conspicuous place to inform students
PROFESSIONAL LEARNING
JPS Board Policy 2.36, Revised May 2024
The District’s certified personnel must earn a minimum of fifteen (15) professional learning points during each school year and accumulate a minimum of seventy-five (75) points during a five-year period However, no more than a total of one hundred fifty (150) hours of local, state, or federal professional learning or training shall be required for classroom teachers during any five-year period These points will be authorized by prior approval of the activity by the Superintendent or designee and will follow the guidelines as established by the Professional Learning Committee and the Board of Education. The District shall keep records of professional learning activities through the online system maintained by the Professional Learning Center
Employees shall access the online professional learning system to monitor progress toward meeting the professional learning requirement described above. Prior to the professional day offered by the District during the second semester of each school year, the District’s Professional Learning Center will notify all certified employees in the fifth year of their five-year professional learning cycle of the total points accumulated toward the required seventy-five (75) points and of any deficiencies in required professional learning
Classified employees must earn a minimum of six (6) professional learning points during each school year. The District shall keep records of professional learning points earned by classified employees using the tracking system designated for that employee’s site or department
Professional learning that is completed by June 30 will apply to the local professional learning plan requirements for fiscal year ending on that date Points earned while teaching at another school may be transferred for credit at this institution
Employees must attend all meetings called or approved by the Superintendent or designee Teachers are expected to attend those professional meetings for which they are granted professional business leave to attend Local staff meetings will be called as needed by the Superintendent or designee
In addition to these requirements, all teachers will be required to participate in individual growth goals in accordance with the programs and guidelines established by the Oklahoma State Department of Education. These growth goals will be established in conjunction with a teacher’s evaluation (regardless of whether a teacher is evaluated during a school year) but will not increase the required number of professional learning points needed under this policy
Reference: OAC 210:20-19-3; Okla. Stat. tit. 70, § 6-194
PROFESSIONAL MEETINGS
Definition
Meetings, seminars, workshops, etc., scheduled during and/or outside of regular school hours, where attendance is requested by individual staff members
Who May Attend
Any department chairperson or classroom teacher designated by the principal shall represent the Jenks School District at any meeting, seminar, workshop, etc. Authorized personnel may receive per diem expenses and travel allowances as outlined in the Policies and Regulations of the Board of Education Other staff members may attend these meetings, outside of school hours, without remuneration from the District’s general fund
REFERRAL FOR SPECIAL SERVICES
The Referral for Multidisciplinary Services (SDE Form 3, which can be obtained from the site special education coordinator) provides essential information for referral and planning of an appropriate, initial pre placement evaluation This form may also be used to initiate other services which may assist the child
The first page of this form reflects presenting concerns, information, and a description of efforts to assist the child in the regular classroom environment It may serve to plan and summarize interventions, supplementary aids, and services used to resolve the presenting problem Building level staff confer and indicate resolution of the problem or further actions as necessary If needed, the building staff could proceed to another level of involvement by completing the second page of this form.
The second page of the form documents concerns of the parents/guardians, background and screening information, and recommended actions The recommendations, based on review of the available information, may include various services or assistance (e g , consultation with specialists, counseling, support services in the classroom, referrals to other agencies, and/ or evaluation). The referring person(s) sign the form to
initiate referral for multidisciplinary services and return it to the special education coordinator. A referral team meeting is scheduled to determine recommendations. If the recommended action is a multi-disciplinary evaluation, then an evaluation plan and parent/guardian consent will be required
MTSS (Multi-Tiered System of Supports)
Rationale
JPS believes that every student should have equitable access to effective teaching and intervention To address the needs of all learners, the District establishes and implements a Multi-Tiered System of Support (MTSS) MTSS is an integrated, comprehensive framework that focuses on academic standards, core instruction, differentiated learning, student-centered learning, individualized student needs, and the alignment of systems necessary for all students’ academic and behavioral success.
● High-quality, evidenced-based classroom instruction. All students receive high-quality, evidence-based instruction
● Ongoing student assessment. Student progress is monitored frequently to determine instructional needs based on multiple measures
● Tiered instruction and Intervention. A multi-tiered approach is used to efficiently differentiate instruction for students and incorporates increasing intensities of interventions matched to the needs of students
● Stakeholder Agency. Parents/Guardians, students, and staff are provided with information regarding progress toward academic and/or behavior goals along with the instruction and interventions used
● Collaboration and teaming structures. The MTSS process utilizes ongoing collaboration within teaming structures at each site to address the specific instructional and behavioral needs of each school site
Procedures
Team membership, meeting times, and specific procedures will be determined at each site The process may have the following outcomes:
● Interventions will be suggested and implemented, and the problem will be resolved.
● Interventions will be suggested and implemented for an agreed upon amount of time. One team member may continue to follow up with the teacher, OR the team may need to reconvene and suggest further action
● The team may decide interventions already attempted have not succeeded and the child needs to be referred for a multidisciplinary assessment.
SOCIAL MEDIA
JPS Board Policy 1.51, Revised May 2024
The Jenks School District (“District”) encourages the appropriate use of social media as a method for communicating ideas and information and as part of the educational mission of the District. The forms of electronic and digital communications change rapidly This policy addresses common existing forms of electronic and digital communication (such as email, texting, blogging, social media posting, etc ) but is intended to cover any form of electronic or digital communication that utilizes a computer, phone, or other digital or electronic device.
Official Use of Social Media
The Superintendent or designee has overall responsibility for creating the District’s official online presence Unless specifically authorized by the Superintendent or designee, no District employee may create an official District presence on any form of social media, now in existence, or created in the future, or represent themselves as a spokesperson or authorized representative of the District.
The District may utilize social media to present information and content to the public and receive feedback from the public Content and information released on social media are equivalent to content and information released to the media and the public in any other format, including press releases, letters to the media, open letters to the public, etc. Care must be taken that content and information released to the public over social media is accurate, does not violate applicable laws (including, but not limited to, copyright, trademark, and defamation law) or District policy
In the spirit of exchanging perspectives, Jenks Public Schools welcomes third-party contributions to its social media pages Comments do not reflect the opinions or policies of the district, its board of education, administration, staff, or students Thus, the District is not responsible for comments or replies made by visitors to any of its official social media pages and reserves the right, at its sole discretion, to screen, hide, and/or remove any content that is significantly off-topic, including but not limited to content the primary purpose of which is to sell a product or a service; is racist, sexist, abusive, profane, violent, obscene, spam,
or advocates illegal activity; contains falsehoods or is libelous; incites or threatens or makes ad hominem or personal attacks on individuals or groups.
The social media channels of Jenks Public Schools are for informational purposes only As such, it is not recommended that individuals use comments, replies, or direct messages to communicate official business with the District. Attempts to engage the District in this way do not constitute notice to the District in any fashion and individuals should not expect a reply or action.
Professional Conduct
The District is committed to maintaining an environment in which all persons can interact together in an atmosphere free of all forms of harassment, exploitation or intimidation. Therefore, when communicating via social networks, employees are expected to act with honesty, integrity, and respect for the rights, privileges, privacy, and properties of others By doing so, employees will be abiding by applicable laws, District policy, and the core values of the District
The District prohibits abusive or offensive online behavior of employees at work or when engaged in work-related activities; likewise, District resources are not to be used in abusive or offensive ways Also, the District discourages out-of-school online abusive or offensive behavior because of its potential to interfere with and disrupt working and student relationships
Employees of the District are responsible for the material they publish online, as well as the messages sent via computers and wireless telecommunication devices Any conduct that negatively reflects upon the District or consists of inappropriate behavior on the part of an employee may expose that employee to disciplinary action up to and including termination Inappropriate behavior includes, but is not limited to, any activity that harms students compromises an employee’s objectivity, undermines an employee’s authority or ability to maintain control of students, places the District in a false light, causes a likelihood of confusion as to whether the employee is speaking personally or as a District employee, or is illegal
Expectations of Staff
District employees are role models and must exemplify ethical behavior in their relationships with students, clients, and other staff members. All staff are expected to serve as positive ambassadors for the District and appropriate role models for students Online activity, including personal online activity, is public and is therefore a reflection on the District as an organization Employees must exercise good judgment and common sense, maintain professionalism, and address inappropriate behavior or activity discovered on these networks. Inappropriate behavior or activity should be immediately communicated to a direct supervisor.
1 The line between professional and personal relationships can become blurred; therefore, District employees must exercise discretion and maintain professionalism when communicating with students via computers or electronic devices Employees must limit this type of communication with students to matters concerning a student’s education or extra-curricular activities for which the staff member has assigned responsibility. Excessive messaging or other social media communication to an individual student must be avoided
2 Photos of and videos featuring students must not be posted on social media without the informed consent of a parent/guardian via the District Media Release Form
3. Student photos may be submitted to the Executive Director of Communications or designee for possible inclusion on official District social media accounts
4 Externally communicating any confidential information or information related to the District not intended for public dissemination is always forbidden and may be grounds for termination and legal action. Public information will be released through the Superintendent or designee.
5 Copyright and fair use laws must be respected at all times Trademarks such as logos, slogans, and digital content such as art, music, or photographs, may require permission from the copyright owner It is the responsibility of the employee to obtain written permission for any such trademarked content.
6 District employees are discouraged from sharing content or comments containing the following when it is directed at a colleague, parent, student, or citizen of the State of Oklahoma:
● Obscene sexual content or links to obscene sexual content;
● Abusive and bullying language or tone;
● Conduct or encouragement of illegal activity; and
● Disclosure of information that an agency and its employees are required to keep confidential by law, regulation, or internal policy
who have reason to believe that their online conduct has generated public or media attention are expected to immediately report their activity and the attention generated to their supervisor.
STAFF ABSENCES
Staff members must notify the principal, or designee, of any absence in advance
1. Staff members must enter leave on the appropriate system (i.e., classified on School ERP Pro and certified on Absence Management).
2 Staff members requiring a substitute should request a substitute through Absence Management at https://www frontlineeducation com/signin/
3 Except with approval of the Superintendent or designee, personal leave may not be used during the following times: last ten (10) days of school, on a professional day, the day(s) immediately following or preceding a holiday or vacation period, or the days when school remains in session despite adverse weather conditions
4 Leave without pay may only be approved by the Board of Education
5 Please refer to District Policy regarding other staff absences
STAFF MEETINGS
1 Meetings will be held on an as-needed basis Most meetings will be held immediately before or after the school day In addition, a number of professional days will be built into the calendar each year for professional development and preparation for the school year
2. Faculty meetings will be held at the place and time announced by the principal. Arrange your engagements in advance when possible so conflicts will be minimal If a conflict exists, contact the appropriate administrator
3 Attendance at teacher staffing and IEP meetings is required If a conflict exists, contact the appropriate chairperson
TITLE IX/SEXUAL DISCRIMINATION AND SEXUAL HARASSMENT
JPS Board Policy 1.55, Revised April 2023
All District Employees are required to report incidents of sexual discrimination and sexual harassment. Employees must report all the details of an incident (including the identities of both the complainant and respondent) to the Title IX Coordinator, Executive Director of Student Services Dr Amy Hudson, or to a Deputy Title IX Coordinator, Chief HR Officer Dana Ezell or Director of Personnel Mark Rubey A report to district employees (called “responsible employees”) constitutes a report to the District and places the District on notice to take appropriate steps to address the situation. Jenks Public Schools will address all incidents of sex discrimination and sexual harassment reported to the District’s Title IX Coordinator in compliance with Title IX of the Education Amendments of 1972, as amended These policies and procedures are outlined in Jenks Public Schools Board of Education Policies and Procedures 1 55 Title IX This policy informs all students and all District employees of policies and procedures regarding sex discrimination and sexual harassment to which all students, instructional staff, and noninstructional personnel are expected to adhere. In addition, comprehensive information is provided regarding the reporting of sex discrimination and sexual harassment and avenues to seek immediate assistance
TOBACCO-FREE ENVIRONMENT
JPS Board Policy 1.56, Revised May 2024
The health of students and employees is important to the District he policy is an attempt to provide a healthy workplace and to stress good health practices
The entire school environment and all of its District property and buildings are tobacco free. Smoking, chewing, and any other use of tobacco (and tobacco paraphernalia) (nicotine salt-based products/nicotine pouches) by staff, students and members of the public is prohibited on, in or upon any school property 24 hours a day 7 days a week This includes classrooms, corridors, restrooms, locker rooms, work areas, cafeterias, offices, staff, lounges, gymnasiums, fields, stadiums, parking lots and all vehicles owned, leased or operated by the District.
District employees and students will not be permitted to use tobacco or tobacco products while they are participants in any class or activity in which they represent the District It also affects employees of agencies working with students and/or employees of the District, spectators at contests, activities, sports events, and games, and all others authorized to be in the District’s facilities.
TUTORING AND OTHER SERVICES
JPS Board Policy 2.51, Revised June 2022
The Board of Education encourages employees to give assistance to their students for the purposes of
4. Encourage communication between parent/guardian, child, teacher and Health Services as to the nature of the allergy and individual symptoms. Jenks Public School recommends the use of an allergy alert identification bracelet
ALLERGIES (FOOD)
Jenks Public Schools makes every effort to accommodate medically-based dietary needs. To communicate a student’s needs, please follow these steps:
1 Document the student’s food allergies on the enrollment record
2 Each school year, provide the nurse’s office with medical documentation of the student’s life-threatening food allergies from a licensed physician
3. Each school year, complete a Food Allergy Action Plan.
4. Access the Cafeteria menu tab on JPS Child Nutrition webpage. Call the site cafeteria manager for specific food allergy information
5 Advise your student of safe food selections from the school cafeteria menu based on allergens and your student’s preferences
6. If the student is unable to complete food selections independently, access a Food Avoidance Request Form on the JPS Child Nutrition web page Send the request to the child’s teacher daily or weekly The teacher will make sure the requests are given to the cafeteria manager or designee Based on these written instructions, the cafeteria staff will help the student with appropriate food selection
7. Provide allergy-safe snacks for your student at classroom snack time or on party days.
8 In the absence of medical documentation and written parental instructions, the parent and student are responsible for safe food choices at school
BED BUG PROCEDURES
Suspected cases of Bed Bugs are to be reported to the nurse, principal and facilities management. If it is determined that there is an ongoing risk of a student bringing bed bugs to school:
1 Personal belongings shared between the home and school will be reduced or eliminated until the home has been effectively treated and no bed bugs are observed for seven days
2. Clean clothing will be stored in the Nurse Office for changing on school arrival.
3. Students will daily deposit items from home (backpack, coat, clothing, shoes and other personal belongings) in a safe container/place on arriving at school Students may pick up belongings at the end of day
HEAD LICE PROCEDURES
Suspected cases of head lice are to be reported to the nurse. If a student is found to have head lice, the entire class may be examined by the school nurse as indicated If a student has siblings in the Jenks Public Schools, they may also be examined by the school nurse
1 Parents/guardians whose children have an active case of head lice will be notified Students found to have active head lice will be sent home for treatment. Parents/guardians will be offered information on treatment, egg (nit) removal, and cleaning of the environment. Children who do or do not have head lice are not specifically identified to anyone other than the parent/guardian and the teacher, due to the confidentiality required by law
2 Students who have been sent home for treatment of head lice, must be examined by the nurse and given written permission to return to class.
3. When a case of active head lice is identified in a school environment, written notice may be distributed electronically to alert families
HEALTH SERVICES EDUCATION
The District offers the following health services and education at the elementary level:
1. Vision and Hearing Screening. The school health program will provide vision and hearing screenings for students in designated grades or upon request After screening, parents/guardians will receive a written notice if the student’s screening results indicate the need for medical evaluation Screening results within normal limits will be noted on the student’s health record, and parents/guardians may check the health portal for results.
2. Developmental education for fourth grade girls. Developmental films may be reviewed by a parent/guardian on the Health Services Website
3 Any parent/guardian who does not wish to have a child participate in any of these activities must request in writing for the student to be excused Send the request to the principal and the school nurse each year.
4 Specific dates of screening or health education will be available on the Health Services Website, site website, or email communication from teachers
HOMEBOUND PROGRAM
The homebound program offered through Jenks Schools provides students who are residents of the District
MEDICATION AT SCHOOL
All medication taken at school including over the counter medications must be kept in the Nurse’s Office, regardless of the student’s age This is for the safety of all students If possible, parents/guardians are advised to give medication at home on a schedule other than during school hours. If it is necessary that a medication be given during school hours, these regulations must be followed:
1 Complete and sign a Request to Give Medication for each prescription and nonprescription medication to be given at school It is strongly recommended that a parent/guardian deliver the medication to the Nurse’s Office
2. Prescription and Nonprescription Medications: All Prescription and/or nonprescription medicine require a Physician’s Order to be given at school. Medications MUST be brought to the Nurse’s Office in its original container with the original label intact Prescription medication will be given ONLY if the student’s name is on the original label and ONLY in the dosage listed Dosage changes MUST be approved by the child’s physician in writing Expired medications will not be administered. Original prescription bottles will be sent home with the student when empty unless the parent/guardian requests otherwise If a student forgets his medication, the school nurse will try to contact that student’s teacher to remind him/her It is sometimes difficult to locate students due to their schedules A written record will be kept of times and dates medication is taken It is the student’s and parent’s/guardian’s responsibility to ensure compliance. Parents/guardians and teachers are encouraged to check on the student’s compliance on the Health Portal
3 Medication will not be sent home with the student Any remaining medication (from prescription change, etc ) must be picked up by a parent/guardian Exceptions to this policy will be made at the discretion of the principal and/or school nurse All medication not picked up by the last day of school will be discarded according to JPS protocol.
4 Asthma or Anaphylaxis Medication: In accordance with Oklahoma Statutes, the Board of Education permits the self-administration of medication by a student for treatment of asthma and anaphylaxis according to the requirements as follows:
a. The parent or guardian of the student must authorize in writing the student’s self-administration of medication.
b The parent or guardian of the student provides to the school a written statement from the physician treating the student that the student has asthma or anaphylaxis, is capable of, and has been instructed in the proper method of self-administration of medication.
c. The parent or guardian of the student provides the school with an emergency supply of the student’s medication to be administered pursuant to this policy
d The school informs the parent or guardian of the student, in writing, that the District and its employees and agents shall incur no liability as a result of any injury arising from the self-administration of medication by the student.
e. The parent or guardian of the student signs a statement acknowledging that the school shall incur no liability as a result of any injury arising from the self-administration of medication by the student
f The permission for self-administration of asthma or anaphylaxis medication is effective for the school year for which it is granted and shall be renewed each subsequent school year upon fulfillment of the requirements of this section. Complete the Request to Give Medication with a physician’s signature and return to the Nurse Clinic “Medication,” as used in this section, means a metered dose inhaler or a dry powder inhaler to alleviate asthmatic symptoms, and any anaphylaxis medication to treat anaphylaxis symptoms, prescribed by a physician and having an individual label.
In accordance with Oklahoma Statutes, the Board of Education permits School Health Clinic to Stock Albuterol Inhalers and Epinephrine injectors for treatment of Asthma or Anaphylaxis according to these requirements:
g. The District’s licensed physician consultant will write a prescription for Albuterol Inhalers and Epinephrine injectors for the District to be stored in each school health office The licensed physician will incur no liability from injury arising from the use of prescribed medications
h The School Nurse will maintain at least two current injectors for each school health office.
i A School Nurse or other school employee trained in correlation with State Department of Health standards may administer an albuterol inhaler or epinephrine injection when they believe in good faith that the student is having asthma or an anaphylactic reaction
j. EMS services will be contacted.
k. Student parents/guardians grant permission for emergency health care and waive liability from injury annually with a signature on the enrollment forms.
l The District will provide annual training in managing Food Allergies/Asthma/Anaphylaxis
5. Diabetes: The Diabetes Management in School Act (Section 1210.196.2 of Title 70) states that each student with diabetes will have a Diabetes Medical Management plan that describes the health services that may be needed by the student while at school In accordance with the Diabetes Medical Management Plan, the school shall permit the student to attend to the management of their diabetes under the guidance of the school nurse which may include:
a. Performing blood glucose level checks;
b. Administering insulin through the insulin delivery system used by the student;
c Treating hypoglycemia and hyperglycemia;
d Possessing on the person of the student at any time any supplies or equipment necessary to monitor and care for the diabetes of the student;
e. Otherwise attending to the management and care of the diabetes of the student in the classroom, in any area of the school or school grounds, or at any school-related activity
f Jenks Public Schools’ nurses will educate students who have diabetes in proper disposal of any “sharps” used while at school or at school activities This will include lancets, needles for insulin pens, and insulin syringes. Proper disposal is always in the sharps container located in the nurse’s office at each site Sharps containers are disposed of at biohazardous waste sites per OSHA regulations
The school nurse at each school in which students with diabetes are enrolled shall assist the students with the management of diabetes care as provided for in the Diabetes Medical Management Plan for the student According to Section 1210 196 6 of Title 70, Jenks Public Schools shall provide, with the permission of the parent, to each school employee who is responsible for providing transportation for a student with diabetes or supervising a student with diabetes, an information sheet that:
a Identifies the student who has diabetes;
b Identifies potential emergencies that may occur as a result of the diabetes of the student and the appropriate response to emergencies;
c. Provides the telephone number of a contact person in case of an emergency involving the student with diabetes. Any school employee provided information as set forth in this section shall be informed of all health privacy policies
6 Standing Medical Orders: The District Consulting Physician has approved administration of over the counter medications such as Acetaminophen (Tylenol), Ibuprofen (Advil, Motrin,) and others. These may be available upon request by students if parent/guardian permission was given on the Enrollment Form Standing Medical Orders
7 Aspirin: Aspirin is not offered at school and is not recommended for persons under twenty-one (21) years of age If a student’s doctor advises aspirin for specific conditions, the nurse will administer the aspirin as directed upon receiving the doctor’s written order.
8. Homeopathic/Herbal Medication: Homeopathic and herbal medicines may be given by the nurse if the medication is FDA approved, physician ordered and if the medication and the requested dosage is age appropriate according to the directions on the manufacturer’s label Written permission from the student’s parent/guardian must accompany the request for medication administration. All other herbal or homeopathic medications (non-FDA approved) must be ordered by a physician (M.D., D.O. or Chiropractor).
WELLNESS
JPS Board Policy 1 63, Revised September 2023
The Jenks Board of Education hereby declares its concern for the safety and health of District employees and students Jenks Public Schools recognizes the relationship between academic achievement and student health and wellness, and it is the intent of this policy that staff, students, and parents/guardians must work together to provide a safe, secure, and healthy learning environment
Health and Nutritional Education
The aim of the Jenks Public Schools pre-kindergarten through twelfth-grade health and wellness curriculum is to empower students to develop healthy, positive behaviors, skills, and attitudes by providing a variety of fitness and health awareness opportunities while establishing school-community partnerships that encourage healthy lifelong choices. Nutrition education will be offered and integrated into the core curriculum for all
grades (PK-12), providing students the knowledge and skills necessary for lifelong healthy eating behaviors.
Curricula for the health and physical education programs in the District, using current Oklahoma State Health and Wellness standards, are reviewed according to the textbook adoption schedule for the State of Oklahoma These processes provide for public input by involving stakeholders from all District school sites as well as the community.
School Practices
Nutrition education occurs in the classroom as well as in the larger school community The District utilizes multiple channels (e g classroom, cafeteria, and communications with parents) to promote healthy nutritional and physical behaviors. In support of the aim of the Jenks Public Schools wellness curriculum:
● students will be allowed adequate time to consume meals, at least 10 minutes for breakfast and 20 minutes for lunch from the time they are seated;
● recess before lunch will be encouraged to the greatest extent possible;
● food, beverages, and candy will not be used to reward or punish academic performance or student behavior;
● the District provides training and support to food service and other relevant staff to meet nutrition standards for preparing healthy meals;
● during the school day, the District only permits school-sponsored fundraisers which are health-promoting Such fundraisers include non-food items, physical activity-related options, community service options, or healthy foods and beverage options which follow USDA Smart Snacks standards (see Jenks Public Schools Administrative Regulation-Nutritional Guidelines);
● only foods and beverages that meet the USDA’s Smart Snacks standards may be marketed in schools;
● the District allows school gardens on district property and dedicates related resources (e g land, water) for their implementation; and
● the District encourages parents to provide healthy lunches and snacks when sending food from home
Nutritional Guidelines
To promote student health, students will not be provided with foods outside the USDA Smart Snacks standards, with the exception of two (2) events per school year in which healthy options are also available All competitive foods and beverages sold to students during the school day must meet or exceed the USDA’s Smart Snacks standards The two (2) exceptions per school year cannot be during mealtimes
School Meals Service through the National Lunch-Breakfast Program
The District will make nutritious foods available on campus during the school day to promote student and staff health At a minimum, the District Child Nutrition Program will serve reimbursable meals that meet the United States Department of Agriculture’s (USDA) requirements and follow the Dietary Guidelines for Americans (DGA). As required under the National School Lunch Program (7CFR 210.12), the District will promote activities to involve students and parents in the School Lunch Program. In addition, the District will promote healthy food and beverage choices and appropriate portion sizes All meals will:
● be appealing and attractive to children/young adults/staff of various ages and diverse backgrounds;
● be served in clean, pleasant and supervised settings;
● be accessible to all children and young adults;
● be designed to feature fresh fruits and vegetables from local sources to the greatest extent possible, including the Farm to School Program
● include the provision of clean, unflavored, cool drinking water available and accessible without restriction and at no charge throughout the school day; and
● include food high in fiber, free of added trans-fat, low in added fats, sugar, and sodium, and served in appropriate portion sizes consistent with the USDA standards.
Physical Education and Physical Activity
The aim of the Jenks Public Schools pre-kindergarten through twelfth grade physical education curriculum is to enhance quality of life by fostering physical dexterity and life-long health and well-being in an environment that promotes participation and the development of the whole person. The District supports quality physical activity throughout the school day Practices which support the accomplishment of this aim include:
● all students in grades Pre-kindergarten through five will participate in physical activity a minimum of 150 minutes per week through 20 minutes of daily recess, integrated physical activity within the academic classroom and physical education class activities. Time spent in these activities, per state law, will meet the requirements for accreditation by the Oklahoma State Board of Education Students in all grades will be offered a range of physical activity choices, which may include competitive and non-competitive options In addition, teachers and other school personnel at all grade levels may provide opportunities to students for additional physical activity by integrating physical activity into the academic curriculum, including adaptive physical education;
4. The use of the digital media must be in the course of instruction.
Fair use interpretations give further requirements for legal use of digital media
1 Non-streamed digital media, including those labeled “For Home Use Only,” may be shown if they are shown in settings that meet the four (4) criteria listed above
2. The use of streaming media subscription services must follow the end user license agreement, which overrides fair use guidelines and may vary between services. If allowed by the license, the streamed digital media resource must be shown in settings that meet the four (4) criteria listed above (Note: Most digital media services restrict use to personal viewing and do not offer licensing for use in an educational setting, due to the limits of copyright permissions they have been granted by the creators of the works )
Other recommendations:
• Digital media is best shown as a 15–20-minute segment to reinforce specific content and/or teach or clarify a concept
• Decisions around use of a digital media resource should include preview of the material to determine appropriateness for the age level of the students and connections to the teaching content.
OUTSIDE SPEAKERS AND GUESTS
Before any outside person is allowed to speak to any of our personnel groups or students, the supervising principal must give approval Please follow the directions at your site regarding other individuals that may also need to approve the request such as the Teaching and Learning Specialist or the department chairperson The request for an outside speaker or guest must be placed in writing on the Outside Resource Request Form Materials such as supplementary texts and audiovisuals obtained outside of the District resources must also be approved and attached to the Outside Resource Request Form if possible If the group involves more than one (1) campus, all principals will coordinate
INSTRUCTIONAL MATERIALS SELECTION AND REVIEW
JPS Board Policy 1.25, Revised September 2023
The Board of Education of Jenks Public Schools is legally responsible for all matters relating to the operation of the District including the selection and purchase of all print and non-print materials. The Board and the professional staff adhere to the philosophy and objectives of the District and the principles stated in the American Library Association’s Library Bill of Rights as the basis for their materials selection policies in addition to reflecting the District’s community standards for the population and ages of students the library serves. District instructional and resource materials should be provided for the interest, information, and enlightenment of all the students the school serves. Various points of view on current and historical issues should be included in District collections without regard to the origin, background, or views of those contributing to their creation Books and other materials shall be selected in a manner ensuring materials available to students are adequate in quantity and quality to meet the needs of students in all areas of the school library media program. Materials are to be selected to meet the curriculum objectives. Materials are also to be selected to meet District core values as approved by the Board of Education. The District's core values are compassion, courage, inclusiveness, integrity, perseverance, respect, responsibility, self-discipline, teamwork, and sportsmanship
The professional staff of the school seeks to meet the following objectives in materials selection:
1 To provide materials that implement and support the approved curriculum scope and sequence and classroom activities;
2 To provide materials that offer enrichment for the students, taking into consideration individual needs, interests, abilities, backgrounds, vocabulary, and are age-appropriate to the schools in which the materials are made available;
3 To provide materials that attract students to performing, reading, viewing, writing, and listening as sources of information, pleasure, and recreation;
4 To provide resource materials for the professional staff
Definitions:
Instructional materials are items that by design serve as a major tool for assisting in the instruction of a subject, course, or activity These items may be available in bound, unbound, kit, or package form and may consist of textbooks, consumables, learning laboratories, digital resources, and other instructional tools
Media materials are those print and non-print materials housed and/or cataloged in building media centers This includes print materials, nonprint materials, multimedia resources, equipment, and supplies
A patron is a student, the parent/guardian, or the guardian of a student directly involved with these materials.
Requirements for Review, Development, and Adoption
Administration, in collaboration with the staff, shall be responsible for providing a systemic process that will assure a cohesive, coherent foundation of learning for students Administration, in collaboration with the staff, is responsible for the review, selection, and implementation of instructional materials Instructional materials selection shall include consideration of desired student standards and objectives
Administration, in collaboration with the staff, shall be responsible for the development of a District scope and sequence for each curriculum core area A textbook selection committee shall be appointed with representatives from each site The textbook selection committee will be composed of teachers, administrators, and patrons as outlined in the Oklahoma Textbook Law (OS Title 70, Section 16-162) Patrons may review textbooks at the sites.
The selection procedure for other instructional materials will vary with the grade level, the grade span, and the scope of the material Such materials may be previewed and selected by individual teachers, library media specialists, department or grade-level chairpersons, administrators, or jointly to meet curriculum objectives In all cases, the procedure for the recommendation and purchase of such materials shall be approved by the building principal
The materials for the school library media centers shall be selected by the library media specialist and approved by the building principal Selection will be a cooperative, continuing process in which the library media specialist, administrators, teachers, and students participate. The basic factors influencing selection shall be the District curriculum as well as the interests, abilities, and backgrounds of the students using the library media center and the quality and accuracy of available materials
By October 1st, the District shall annually transmit to the Oklahoma State Department of Education a complete listing of all books and other materials available in school library media centers across the district. An attestation from the Superintendent that a public online school library catalog(s) contains a complete and accurate list, along with the website for accessing the relevant school library media center catalog(s) shall fulfill this reporting requirement
Criteria
1 Textbooks and other instructional materials will be selected to meet the objectives of the scope and sequence Underlying materials selection for both classrooms and library media centers is the idea that a wide range of materials enhancing the curriculum should be provided on varied levels of difficulty, with a diversity of appeal, and with presentations of different points of view.
2. Library media center materials will be of high artistic/literary quality and superior form. Selection of these materials will consider stimulating presentation including imagination, vision, creativity, and style appropriate to the idea Selection of materials will be made by consulting standard review sources and recommendation lists
3. No school library media center or classroom library in the District shall have available to minor students any pornographic materials or sexualized content. Pornographic materials and sexualized content are defined as follows:
Pornographic means:
a. depictions or descriptions of sexual conduct that are patently offensive as found by the average person applying contemporary community standards, considering the youngest age of students with access to the material,
b. materials that, taken as a whole, have as the dominant theme an appeal to a prurient interest in sex as found by the average person applying contemporary community standards, and
c a reasonable person would find the material or performance taken as a whole, lacks serious literary, artistic, educational, political, or scientific purposes or value, considering the youngest ages of students with access to the material.
Sexualized content means material that is not strictly pornographic but otherwise contains excessive sexual material in light of the educational value of the material and in light of the youngest age of students with access to said material
A student is not prohibited from reading, owning, possessing, or discussing any book they obtained without the assistance or encouragement of the District, its employees, or its libraries Nothing in this policy should be construed to authorize the bringing of pornographic material or sexualized content on the grounds of the District.
4. All non-print audiovisual materials, including digital and streamed content, must be previewed by
professional staff prior to purchase.
5. Gift materials may be accepted with the understanding that these materials must meet the same selection criteria as materials purchased with District funds and that the school will use the gift materials in accordance with the decisions of the appropriate personnel Gift materials, once accepted, become the property of Jenks Public Schools
Review of Instructional Materials
In order to promote transparency in the education process, the District’s instructional materials will be available for parent review Instructional materials include items such as teacher manuals, audiovisual resources, and other supplementary materials regardless of format
In order to review these materials, a parent should submit a written request to the Office of Teaching and Learning The request must specify the class/subject, teacher, student’s name, and the types of items being requested for review Within ten (10) business days, the Executive Director of Teaching and Learning will arrange for a mutually convenient time for the review or will notify the parent that a review cannot be permitted. If the parent’s request to review the material is declined, the Executive Director of Teaching and Learning will provide the parent with an explanation of why the material is not available All reviews will be conducted between the hours of 8:00 a m and 5:00 p m in the Education Service Center Instructional materials may not be removed from the Education Service Center by the parent
In the event the requested review is denied or after fifteen (15) business days with no response from the Executive Director of Teaching and Learning, the parent may request this information through the Board of Education in accordance with the District’s policy regarding parent rights
Appeal Procedure
The Superintendent or designee will establish a Materials Review Committee The committee will be provided information and training concerning the materials review process, the District’s selection policy, First Amendment Rights, and the American Library Association Library Bill of Rights The committee will be comprised of seven (7) members from the categories below:
● One (1) teacher and one (1) alternate from the elementary level;
● One (1) teacher and one (1) alternate from the secondary level;
● An administrator who will act as committee chair and one (1) alternate;
● Two (2) representatives and one (1) alternate from the community;
● Two (2) library media specialists and one (1) alternate.
Since there may be differing opinions concerning the usefulness and merits of selected materials, the following Board approved procedure will be followed:
A Jenks Public Schools patron may express to the principal, library media specialist, or teacher his/her concern regarding the usefulness and/or merits of materials
If the patron wants a review of the materials by the committee, he/she must file a written request to the principal by using the form entitled “Request for Reevaluation of Materials.” Forms may be obtained from the principal’s office.
Within ten (10) business days of receipt, the principal will transmit the completed “Request for Reevaluation” to the chair of the Materials Review Committee, who will notify the committee regarding the need to meet and the title of the material in question, so that reading/viewing/listening of said material will be done prior to the actual meeting.
The chair will call the meeting in a timely fashion The material in question shall remain available for public access during the entire appeals process
In order to give materials as objective an evaluation as possible, the content of the patron’s concerns will not be shared at this point in the process
The committee’s decision/recommendation concerning the challenged material should be one of the following: leave the material as it is making no restriction; recommend appropriate grade levels for placement of the material; remove the material
The committee chairperson shall send a report conveying its decision to the patron, administrators, and library media specialists
account of his or her race or sex, or
8. Meritocracy or traits such as a hard work ethic are racist or sexist or were created by members of a particular race to oppress members of another race
Importantly, none of the Prohibited Concepts shall prevent the teaching of principles that align to the Oklahoma Academic Standards.
Further
Prohibitions to Ensure Compliance
Additionally, the District does not and shall not:
● Provide or contract to provide, or sponsor any course that includes, incorporates, or is based on the Prohibited Concepts.
● Use any public funds, property, or any other assets or resources to engage in race or sex-based discrimination, including the Prohibited Concepts
● Adopt programs or utilize textbooks, instructional material, curriculum, classroom assignments, orientation, interventions, or counseling that include, incorporate, or are based on the Prohibited Concepts.
● Execute contracts or agreements with internal or external entities, persons, companies, or businesses to provide services, training, professional development, or any other assistance that includes, incorporates, or is based on the Prohibited Concepts
● Receive or apply to receive monies that require, as a condition of receipt, the adoption of courses, policies, curriculum, or any other instructional material that includes, incorporates, or is based on the discriminatory practices identified in the Prohibited Concepts
● Adopt diversity, equity, or inclusion plans that incorporate the Prohibited Concepts Diversity officers are prohibited from providing any service or performing duties that include, incorporate, or are based on discriminatory practices identified in the Prohibited Concepts
● Mandate diversity training that includes, incorporates or is based on the discriminatory practices identified in the Prohibited Concepts This includes providing such training to employees, contractors, staff members, parents, students, or any other individual or group
● Adopt policies, including grading or admissions policies, or provide any other benefit or service that applies to students or any school employee differently on the basis of race or sex, unless specifically permitted by Title IX of the Education Amendments of 1972. Except as permitted by Title IX in specific circumstances, this prohibition includes segregated classes, programs, training sessions, extracurricular activities, or affinity groups
● Require students to complete surveys, or use the results from surveys, to teach discriminatory concepts identified in this policy.
● Join any group or association that requires, as a condition of membership, teachers, administrators or other employees of a school district, charter school, or virtual charter school to teach, provide instruction, or offer a course that includes, incorporates, or is based on discriminatory practices identified in this policy and violates state law
Parents’ Rights
Parent and legal guardians of students shall have the right to inspect curriculum, instructional materials, classroom assignments and lesson plans to ensure compliance with this policy This right of inspection is subject to any applicable limitations contained in existing law, including Oklahoma’s Open Records Act (OKLA. STAT. tit. 51§§24A. 1-24A.32). Consistent with OKLA. STAT. tit. 25§ 2002, the District shall not interfere with or infringe upon the fundamental rights of parents to determine their child's education.
Reporting, Complaint, and Investigation Procedure
The Prohibition of Race and Sex Discrimination in Curriculum Jenks Public Schools Complaint Process and Complaint form will be available in each school’s main office or by email upon request. Any parent, student, teacher, District employee, or member of the public may file a complaint alleging a violation of this policy, which addresses the provisions of OKLA STAT tit 70 O S §24-157 and regulations regarding it adopted by the State Department of Education To be accepted for investigation, the Complaint must: be submitted in writing;
● be dated;
● contain the handwritten or electronic signature of the complainant;
● identify the date(s) the alleged discriminatory act occurred; and
● explain the alleged violation(s) / discriminatory conduct and how Section 24-157 or an administrative regulation thereto has been violated
While not mandatory, a complainant is encouraged to also identify witnesses to the alleged violation(s)/ discriminatory conduct so that such witness(es) can be interviewed by the District The District has designated the following individual to receive reports of alleged violation(s)/discriminatory conduct (referred to as the Section 24-157 Coordinator):
Cathryn McCarthy Lead Section 24-157 Coordinator
Executive Director of Teaching and Learning
Jenks Public Schools
205 E B Street
Jenks, OK 74037
(918) 299-4415, extension 2292
Within ten (10) days of receiving the complaint, the Executive Director of Teaching and Learning will notify the complainant that the complaint has been received, whether it is legally sufficient (i e , contains the mandatory information set forth above), and whether it will be investigated. All investigations to determine whether a violation has occurred shall be completed within 45 days of receipt of the complaint. The complainant shall be notified in writing of a final determination, including the findings of whether a violation has occurred Within 10 days of resolution of each complaint, the Executive Director of Teaching and Learning shall report to the State Department of Education
Options for Filing Complaint
In lieu of filing a complaint with the District, a complainant may file a complaint directly with the State Department of Education A complainant may not file a complaint simultaneously with the District and State Department of Education Additionally, a complainant who believes that the District has incorrectly refused to investigate a Complaint or has evidence that the District has reached an incorrect determination may file a Complaint with the State Department of Education upon conclusion of the District-based complaint process
Anti-Retaliation
No individual shall be retaliated against for (1) filing a Complaint alleging a violation/discriminatory conduct prohibited by Section 24-157 or any regulation related to it with the District or the State Department of Education, or (2) the purpose of interfering with any right or privilege secured by federal civil rights laws and regulations, (3) exercising any right or privilege secured by a law referenced in Section 24-157 or any regulation related to it Any school employee who retaliates against a complainant shall be subject to disciplinary action by the District, in accordance with District employee disciplinary policies, and the State Department of Education and State Board of Education.
Whistleblower Protection
Any teacher who files a complaint alleging a violation / discriminatory conduct prohibited by Section 24-157 or any regulation related to it with the District or the State Board of Education, or otherwise discloses information the teacher reasonably believes evidences a violation of Section 24-157 or any regulation related thereto shall be entitled to the Whistleblower Protections in applicable laws, including those at OKLA STAT tit 70, § 6- 101 6b
False Reporting
Any teacher who willfully, knowingly, and without probable cause makes a false complaint alleging a violation / discriminatory conduct prohibited by Section 24-157 or any regulation related thereto with the District or the State Board of Education shall be subject to disciplinary action in accord with the District’s employee conduct policies and by the State Department of Education and State Board of Education
Complaints by School Staff
Any school employee who is discriminated against by the District in the form of race or sex-based harassment, bias, stereotyping, scapegoating, classification, or the categorical assignment of traits, morals, values, or characteristics based solely on race or sex in violation Section 24-157, may file an employment discrimination complaint with the Oklahoma Attorney General’s Office of Civil Rights Enforcement.
References: OKLA STAT tit 70, § 24-157 (effective July 1, 2021) OKLA ADMIN CODE § 210: 10-1-23
STUDENT ATTENDANCE
ABSENCE POLICY/PROCEDURE
The following is the policy on absences used by Jenks Public Schools:
1 The principal is responsible for monitoring attendance for the campus Parents/Guardians should contact the Administrative Assistant in the appropriate office by 9:20 a m for elementary schools, 8:35 a.m. for intermediate schools, and 10:05 a.m. for secondary schools the day your child is absent, or is going to be absent from school Attendance should be reported in elementary/intermediate school twice a day for AM and PM attendance and at the secondary level each hour the teacher teaches a class
2 Students that miss more than ten percent (10%) of the school year, or 18 days in a school year are considered chronically absent. Students who, for any reason other than school-sponsored activities,
A student is truant when his/her absence has not been approved by the school and a parent/guardian prior to or at the time of the absence. Examples include being absent from class without permission, obtaining a pass to go to a certain place and not reporting there, and becoming ill and staying in the restroom instead of reporting to the Nurses’ Office Jenks Public Schools does not consider skip days or walk outs as sanctioned activities Participation in these activities constitutes truancy, and appropriate disciplinary action will be taken. A parent/guardian call in will not excuse skip days or walk-out absences. Truancies are cumulative for the school year. A student’s parking privileges may be revoked for a truancy.
Per state law, if a student is absent without a valid excuse four (4) or more days or parts of days within a four-week period, or for ten or more days or parts of days within a semester, the parents will be notified by the site with a Notice of Non-Attending Student form letter through certified mail. After the fifth (5th) absence without a valid excuse, the parents/guardians may be asked to sign an agreement stating their intention for the student to attend school and their acknowledgment of the attendance policy Remediation may be encouraged to prevent further absenteeism
ATTENDANCE EXEMPTIONS
JPS Board Policy 3.04, Revised June 2022
Medical Exemptions In order to determine medical exemptions for accountability purposes on the Oklahoma School Report Card, a district medical exemption committee consisting of three to five administrators that represent both elementary and secondary education shall convene. That committee shall use the rules provided by the Oklahoma State Department of Education as guidance to determine which exemption requests qualify as medical exemptions when calculating chronic absenteeism rates Chronic absenteeism is defined as a student that is absent from school at least ten percent (10%) of the time school is in session A significant medical condition means a severe, chronic, or life-threatening physical or mental illness, infection, injury, disease, or emotional trauma. Waivers State law requires all students to engage in six hours of rigorous coursework daily The only exceptions to this requirement are students receiving remediation after being denied a standard diploma by the District, fifth-year seniors, and students with disabilities whose IEPs or 504 accommodation plans indicate exceptions to Oklahoma State Law In addition, under rare circumstances, the Board of Education, Superintendent, or designee, may consider a waiver to the attendance policy for unique educational opportunities, competitions, and off-campus training if petitioned by a parent or guardian However, since legal statutes require schools to formulate and adopt curricula and courses of study using accredited teachers, no credit toward promotion or graduation or grades may be awarded for time spent outside of the school curricula
INFORMATION REGARDING NON-ATTENDANCE PROCEDURES
It is important to recognize that District procedures operate under two different sets of rules:
1 The 89% attendance rule per board policy, which requires that all absences be considered, excused or unexcused, in determining whether a student receives credit; and
2. The Oklahoma Compulsory Education law, which considers absences without a valid excuse, including truancies.
The procedures listed below, “Non-Attendance Procedures with a Valid Excuse-Elementary”, pertain to the 89% attendance rule The “Non-Attendance Procedures without a Valid Excuse (including truancies) K-12” listed below pertain to the Oklahoma Compulsory Education law.
Non-Attendance Procedures with a Valid Excuse - Elementary
1 No later than the 15th absence a letter is sent from the site principal
2 No later than the 20th absence a second letter is sent from the appropriate principal, and/or the appropriate principal or designee will contact the parent/guardian via telephone.
Non-Attendance Procedures without a Valid Excuse (including truancies) K 12
1 If a student is absent without a valid excuse four or more days or parts of days within a four-week period, or for ten or more days or parts of days within a semester, the parents will be notified by the site via the pink copy of the Notice of Non Attending Student form letter through certified mail.
2. Receipt of this letter should occur within a reasonable amount of time, typically five business days. Sending the letter by certified mail helps to insure receipt After allowing a reasonable time for receipt, the site will track continued absences
Upon the 5th absence, the other copies (white and yellow) of the Notice of Non-Attending Student letter should be forwarded to the District Truancy Officer, Amie Hardy, at the Alternative Center Ms Hardy will notify the District Attorney’s office for juvenile proceedings pursuant to Title 10 of the Oklahoma Statutes
WITHDRAWAL
1. A withdrawal form must be completed for each student who is withdrawing from school. Attach a
copy of the most recent report card. Any information which is recorded on the withdrawal form must be of an objective nature. Do not record statements which are subjective in nature.
2 The withdrawal certificate, report card, and immunization record will be sent with the child or parent/guardian, or sent to the receiving school This process will be handled by office personnel
ENGLISH LANGUAGE DEVELOPMENT PROGRAM (ELD)
JPS Board Policy 3.20, Revised May 2021
Jenks Public Schools provides an English Language Development (ELD) Program designed to develop the English proficiency of all students, grades PK-12, who speak a language other than English and are in need of additional English language instruction.
Home Language Surveys are completed by all students upon enrollment and identify language use in the home Students with a language other than English are required to take an English language proficiency assessment Students who score a composite score between 1 0 and 4 7 will receive English Language Development services Instructional staff receive professional development to provide comprehensible instruction, ensuring all English Learners’ (EL) access to the curriculum Students exit the ELD Program upon obtaining a proficient score on an ACCESS for ELLs assessment
ELD Program Additional Procedures For Exiting
Students exit the ELD Program upon obtaining a proficient score on a follow-up ACCESS for ELLs assessment A student may exit through an English Language Proficiency Committee if the composite score is between 4 3-4 7 Parents have the option to decline ELD services If services are declined a Parent Waiver form must be signed. EL students whose parents sign the ELD Waiver are required to participate in the annual ACCESS for ELLs assessment until proficiency is established for grade four and above
English Learners (EL)
Students identified as English Learners (ELs) are evaluated with the same rigorous State and District standards as all students. English language proficiency level and individual student needs, as identified on the English Language Academic Plan (ELAP), indicate instructional supports and assessment accommodations for teaching and evaluating ELs English Learners (ELs) District report card, modified instruction and assignments identified with *; refer to individual student ELAP ELs 6th-12th Grade
Modified Grading Scale
A=100-80
B=79-70
C=69-60
D=59-50
F=Below 50
● ELs should not receive grades of D or F unless lack of performance on modified assignments warrant Former English Learner (Monitored Years 1 & 2)
● District grading scale and no modifications
● Eligibility for testing accommodations is dependent upon OSTP ELA test performance, first in the same year that the student demonstrates proficiency in English, and then in their initial monitor year
Refer to individual student ELAP
Former English Learner (Monitored Years 3 & 4)
Former English Learner (Exited)
District grading scale, no modifications or accommodations.
EVALUATION OF ACADEMIC PROGRESS
Elementary/Intermediate
1. The school year is divided into four 9-week grading periods for which a progress report is made to parents/guardians
2 At the elementary level, progress reports will be sent home by the 5th week of school for students exhibiting concerns. A progress report will also be sent home to families who do not attend Fall Parent-Teacher conferences unless a progress report has already been issued Teachers send progress reports at the end of the fourth week of the second, third, and fourth quarter to address student concerns or significant changes in progress The benefits of sending progress reports for all students are include the following:
● Opens communication with families.
● Gives families a window into how their children are doing academically and socially.
● Provides formal support for families to request a conference
● Documents concerns and celebrations (needs/strengths) Reports may be sent home for satisfactory and commendable work as well as when there is a notable change in performance Additional progress reports may be sent at any time during the year Progress reports are expected if the family has not come to conferences or responded to telephone/ email communications and an option if the teacher wants additional documentation of concerns/lack of progress or celebrations/ tremendous progress
At the Intermediate level, progress information is available to families on an ongoing basis through Powerschool Parent Portal and Canvas Course Communications. Teachers should reach out to families when there is a significant change of progress.
3 Pre-kindergarten students receive a report card at the end of each semester Students in grades kindergarten through fourth receive report cards every nine (9) weeks Students in fifth and sixth grades receive report cards each semester. Academic progress for students in fifth and sixth grades can be monitored throughout the year via the online parent portal A student must be enrolled for the entire nine (9) weeks to receive a report for that period
4 In pre-kindergarten through fourth grade and for 5th and 6th grade special areas, the following evaluation scale will be used:
3-consistently successful
2-progressing
1-area of concern
X-not evaluated at this time
Specific skills in each subject area will be assessed using this scale Student performance will be assessed using observation, daily assignments, tests, portfolios, etc. Rubrics describe the criteria for the 3, 2, and 1 numbers on the report card. The rubrics give students, teachers, and parents/guardians a clear, concise picture of the District’s assessment standards
5 Students’ progress in fifth and sixth grades will be reported using traditional letter grades for core content areas. The following grading scales will be:
A-Superior 90 – 100%
B-Above Average 80 – 89%
C-Average 70 – 79%
N-Not Meeting the Standard
6. The teacher is responsible for clarifying all modifications to the parent/guardian. The asterisk (*) denotes significant modifications for students receiving services i e , identified gifted, IEP, 504, Title I, Strong Readers Plan, ELD
7. A separate special area report card will be used to report student progress in art, music, and physical education.
8 At the sixth-grade level, a separate special area and exploratory report card will be used to report student progress in music, physical education, Spanish, and art
9. Parent/guardian conferences will be held in the fall and spring (see school calendar). Additional conferences may be scheduled if requested
Homework / Make-Up Work
1. Homework is used primarily for practice, preparation, and/or extension of classroom assignments. Homework may also include makeup work and/or completion of unfinished classroom assignments
2 The District has a strong focus on reading and mathematics Homework expectations primarily include reading time and mathematics practice The following guidelines are generally appropriate time frames for daily homework:
a. K-2nd, 15-20 minutes
b 3rd-4th, 20-30 minutes
c 5th-6th, 30-45 minutes (The total amount of time assigned between the student’s two core teachers)
3. Class time should be allowed for introduction and exploration of the assignment. The teacher can assist those who need extra help in understanding, thus minimizing frustration when work is
attempted at home.
4. Completion of homework is the student’s responsibility. Students may share this work with their parents/guardians and seek their help when needed
5 Helpful parent/guardian involvement includes:
a Provide a designated place to complete homework
b. Provide support and monitor as needed.
6. When homework is assigned, it deserves comments by the teacher(s).
7 Students should have an opportunity to redo homework on which they do poorly
8 If the student is absent from school, it is the student’s responsibility to complete the work upon return to school If the student will be absent for an extended period of time, it is the parent/guardian’s responsibility to contact the teacher regarding assignments.
9. Make-up work will be available upon request.
Jenks Public Schools recognize the importance of homework Teachers are encouraged to coordinate assignments so students are not given excessive assignments Teams should coordinate testing times and due dates for projects so students are not given numerous tests or projects on the same day. Long term projects should be thoroughly explained with a letter to the parents/guardians Be sensitive to national holidays, significant religious and cultural holidays/events, and family obligations when assigning homework or projects
Special Subject Classes
Art, music, physical education, computers, exploratory classes, and media are important parts of the curriculum Teachers may not grant permission for a child to miss such a class without consultation with the principal and special area teacher
Secondary (7th-12th)
Grading Policy
Grades are based on gathering evidence based on the student’s proficiency and understanding related to the Oklahoma Academic Standards for the course. Certainly, grades should recognize the philosophy that learning is not always linear, that mistakes are part of the learning process, and that different students learn new skills and content at different rates The grades A, B, C, D, F, I, N, and P will be used to indicate the level of performance of all students in Jenks Middle School Grading is cumulative by semester Final semester grades are given at the end of each semester No second or fourth quarter grades are given GRADING SCALE:
A - 90-100 N - No Grade
B - 80-89 P - Pass
C - 70-79 W - Withdrawn
D - 60-69 I - Incomplete
F - 0-59
N-No credit – will not be averaged into GPA.
P-Passing: Special services students may be placed in regular classes on a Pass-Fail basis through an IEP or by a placement team
W-Students withdrawing from a class after the first 10 days of a semester will receive a W, and a zero will be averaged into their GPA.
I-Incomplete: The student is granted an extension of time to complete course requirements.
It is the teacher’s responsibility to have well-prepared and meaningful lessons Teachers will set reasonable due dates for assignments allowing for adequate time to complete each lesson and associated projects As a courtesy and means of student support, it is expected that teachers regularly communicate due dates for major projects and tests to parents.
Make-Up Work
It is each student’s responsibility to make arrangements for any make-up work A student with an excused absence will have approximately the same number of days to make up work as days absent. A student who is truant may be allowed to do make-up work.
A student must earn four (4) credits to be promoted to the next grade level Three (3) of these four (4) credits must be earned in the academic areas (math, language arts, science, and social studies) as complete, full year courses. Any exceptions must be approved by the site principal. Two semesters equals one full credit. Retention decisions at the middle school level also will take into account such additional factors as school adjustment, parental/guardian support, performance on District and state assessments, and teacher recommendations
Semester Tests
Semester tests will be administered in all classes (7-12). The following classes are not required to test: Instrumental Music, Vocal Music, Fine Arts, Athletics, Special Services, and those classes considered to be activities Semester tests will be administered on the last two days of the semester
All students must take a semester test in order to receive a grade for that subject Arrangements for early or late semester tests must be requested in writing from the student’s parent/guardian and given to the appropriate assistant principal for approval. The assistant principal will then respond in writing to the parent/guardian and teachers of the student
Middle School: Finals for middle school courses are no less than 5% and no greater than 10%, and 15% on high school level courses taken at Middle School. Midterm grades are not given at the end of first and third quarters.
High School: When computing the final semester grade, the semester test will be assessed at a value of no less than 15% nor more than 25% of the final grade The remainder of the semester grade will be determined by student performance over the rest of the semester. Grading is cumulative by semester. Midterm grades are not given at the end of the first and third quarters; final semester grades are given at the end of each semester No second or fourth quarter grades are given
Remedial Courses - Jenks Middle School
Jenks Middle School may require students with a D or below in 7th grade math or language arts at the conclusion of the second semester to take a remediation course in the place of an elective The remediation course will not take the place of the required 8th grade pre-algebra or language arts class
PERMANENT RECORD
1 A permanent record for each student is kept on file in the school office These records may be checked out by staff members, but must not be taken from the building
a. Each classroom permanent record set will contain a form to be signed and placed in the file in place of the record by the staff member removing the file.
b All records should be returned to the file before the office closes each day
c All permanent records must be kept in a locked file
2 Parents/guardians are permitted access to the records kept on their children according to the policy adopted by the Jenks Public Schools Board of Education.
3. Information kept in these records must be the type which would be beneficial in planning an educational program for the student
a To be kept in permanent records
i Test results: Use labels if available (achievement, group ability); learning styles inventories; achievement test individual skills profiles; keep the front page of tests such as reading tests, etc. (all demographic and score information should be on the front page); kindergarten screening profile
ii Copy of birth certificate or birth record
iii Copy of residence verification
iv. Elementary reading record sheet and/or Reading Sufficiency Record (only kept during elementary years).
v Records from previously attended schools (only relevant information such as is listed above is to be retained)
b Not to be kept in permanent records
i. Personal notations or opinions concerning a student.
ii. Children’s work samples (except when the teacher deems essential).
iii Entire test booklets (i e , reading tests)
iv Confidential testing data related to special education or any information regarding special education
4. The following instructions should be followed when filling out permanent records and reading records.
a All records must be filled out in black ink
b Grade, name of teacher, and campus must be filled in on each
c Report cards will be kept in a locked file cabinet in the office throughout the school year At the end of the school year, or at the time of withdrawal, the report card will be placed in the permanent record
d Permanent records are to be returned to the office file cabinet before leaving each day The office files will be open when the Administrative Assistant arrives each morning and closed fifteen (15) minutes before she/he leaves at the end of the day
e. Permanent records should be returned to the files arranged alphabetically.
f. The Cognitive Abilities Test (CogAT)/ Oklahoma Core Curriculum Test (OCCT), and norm referenced test scores are to be posted in the space provided. Principals, or their designee, will see that appropriate information is maintained All extraneous material is to be removed from the cumulative folder before it is passed on to the next school building g Entry to permanent records must be documented by signing the outside of the folder
RETENTION AND PROMOTION OF STUDENTS
JPS Board Policy 3.34, Revised September 2024
Retention is the process of delaying a child’s promotion to the next grade It is an educational alternative considered only in rare circumstances with review of a student's academic, social, emotional, developmental, physical, chronological, and/or intellectual needs
Elementary Grades (PK-6th)
A child should be considered as a candidate for retention only after all other available options are considered Retention decisions will always take into account such additional factors as school adjustment, parental/guardian support, alternative programs, and teacher recommendations
Secondary Grades (7th-12th)
Students may be retained at the 7th or 8th grade level on the basis of performance in academic core subjects: math, reading, science, or social studies. Retention decisions at the middle school level also will take into account such additional factors as school adjustment, parental/guardian support, performance on district and state assessments, and teacher recommendations. Students completing 9th grade must have earned at least 4 credits toward high school graduation in order to progress to the 10th grade Students completing the 11th grade must have earned at least 16 credits toward high school graduation in order to move to the 12th grade and senior standing
Appeals Process
After receiving a decision to retain a student, a parent may request reconsideration of a retention decision by taking the steps outlined below Parents who disagree with the District’s decision to promote a student to the next grade may also appeal the decision upon receipt of the student’s report card by taking the steps outlined below
First Level of Appeal The parent may request review of the initial decision by letter to the site principal If no request is received within five (5) days of the parent’s receipt of written notification of the committee’s initial decision to retain or promote, the decision will be final and non-appealable
Second Level of Appeal
The parent may request review of the principal’s decision by letter to the Superintendent, or designee If no request is received within five (5) days of the parent’s receipt of the principal’s written notification of his or her decision, the principal’s decision will be final and non-appealable
Final Level of Appeal
The parent may request review of the Superintendent’s decision by letter to the Superintendent or Clerk of the Board of Education. If no request is received within five (5) days of the parent’s receipt of the Superintendent’s written notification of his or her decision, the Superintendent’s decision will be final. The parent will be notified in writing of the date, time, and place of the Board meeting at which the decision will be reviewed The Board’s decision will be final and non-appealable If the parent disagrees with the Board’s decision, he or she may prepare a written statement stating the reason(s) for disagreement, which will be placed in and become a part of the student’s permanent cumulative record
Prior to retaining a student at the parent’s request, the student’s parent will be required to sign an acknowledgement form accepting responsibility for any adverse consequences of retaining a student against district recommendation
STUDENT SUPERVISION ASSEMBLIES
Fire Drill
1. When the fire alarm sounds, the staff will gather students in their assigned area, hallways and restrooms Staff will also collect and review class/office roster, JPS Emergency Procedure Guide and emergency evacuation color cards
2 Wait for instructions from the intercom The building will be evacuated as quickly as possible after the approval to leave your room. If no announcement occurs in 60 seconds, evacuate using the safest route. As you exit, unlock and close your classroom door behind you.
3 Never move towards fire or smoke Turn around and move towards the safest exit route The fire exit routes should be posted in all rooms
4 Students will not linger to get books or personal items, run, shove, or talk excessively 5 Students will be evacuated 500 feet away from the evacuated building and stay with their teacher at the designated area. If the designated evacuation area is not safe (smoke, emergency operations or the like), move to a safe area, then notify your administrator(s)
Tornado Drill
1. Tornado watches and warnings will be announced over the intercom system and may direct individuals on the next steps to take Staff members should collect and review class/office roster, JPS Emergency Procedure Guide, and emergency evacuation color cards
2 When the tornado alarm sounds, students will move away from the windows to the designated shelter area for that class If a designated shelter area is not available, move to another shelter area Building shelter areas should be posted in all rooms.
3 Students will assume the position as instructed with their hands and arms covering their heads and necks
4 Students and staff will remain in shelter areas until given further instructions
Emergency Alerts and Lockdowns
1 When an Emergency Alert or Lockdowns are announced, the staff will collect students in their assigned area, hallways and restrooms Staff will also collect and review their class/office roster, JPS Emergency Procedure Guide and emergency evacuation color cards
2. The signal for Emergency Alert or Lockdown will be announced to the staff. Lock your doors and windows, with you and your students inside.
3 If the threat is outside of the building, move students/staff where they cannot be seen through windows or other areas. If the threat is inside the building, move students/staff through windows or other areas. If the threat is inside the building, move students/staff through windows or other areas. If the threat is inside the building, move students/ staff through windows or other areas If the threat is inside the building, move students/staff where they cannot be seen from hallways or other internal areas
4. Do not open the door for anyone until you have been notified over the intercom that the alert is rescinded.
DISCIPLINE
One of the most important lessons of education is discipline While it does not appear as a subject, it is the foundation for the entire educational structure. It is the training that develops self-control, character, efficiency, and good citizenship. It is a key to good conduct and proper consideration of other people. With an understanding of the purposes of discipline in the school, a student will form a proper attitude, and not only help to make the school an effective place of learning, but also will develop the habit of self-restraint which will make the student a better person
Classroom teachers are expected to:
1. Take care of all minor discipline problems. When sending a student to the office, a teacher must complete a referral via Educator’s Handbook Consult the principal regarding any discipline problem with which you are unable to cope Perhaps some method of handling the situation without bringing the student to the office can be suggested Frequent dismissals from a class weakens the teacher’s control. Always keep in mind that the principals welcome the opportunity to assist a teacher at any time regarding a problem. It is to a teacher’s credit to seek such advice and is in no way a confession of weakness All major cases should be reported to the office by the teacher and properly noted in Educator’s Handbook
2 Foster a policy of fairness, firmness, and consistency in all matters of discipline
3. Be firm but fair. Nothing can be accomplished within the classroom without order and discipline. Every student wants to know what is expected Parents/guardians are deeply conscious of the child’s interpretation of the teacher’s fairness or unfairness
4 Be ready to differentiate between the student and student reactions Teachers have the responsibility to correct acts, actions, or behavior by the individual which do not facilitate group morale and individual growth.
5. Discipline and regulate conduct of students in assemblies, halls, school functions, and on the grounds as a part of their teacher’s duty.
6 Use common sense as it is an important factor in dealing with students and their problems The teacher should be willing and able to work with students on a teacher’s level, not revert to a student’s level of thinking and acting
7. Do not place the student in the position in which he may feel that he must defend himself before his peer group.
8 Be aware that students with disabilities can have specific disciplinary actions written into the IEP or accommodation plan, including exclusionary timeout Site special education coordinators are available to advise teachers
Detention (D-Hall)
Detention is a study period where a student must bring books, paper, and pencil in order to be admitted No talking or any form of misbehavior or violation of school rules will be allowed The student will be dismissed and considered as a “no show” if talking or misbehavior occurs Detentions may be assigned by teachers or principals. The student will be given a minimum of twenty-four (24) hours notification. The student will be given a detention form stating the time and date he/she is to report Failure to serve detentions will result in further disciplinary action If a student is tardy, he/she will not be admitted and considered as a “no show ”
Failure to Attend Assigned Detentions:
First “No-Show ” Detention is doubled and students are reassigned
Second “No-Show ” Students are assigned to Supervised School Service (SSS) Parents/guardians will be notified and the SSS policy and absence notification procedure will be described to parent/guardian
In order to receive an excused absence from a detention assignment, a parent/guardian must call the assigning teacher or principal on the day of the absence to explain the absence and reschedule the detention This is the only way a student will not be considered a “no-show ”
Supervised School Service
Supervised School Service (SSS) is a community/schoolwork period held each Friday afternoon It may be assigned to students for a second “no show” or unexcused absence from a detention assignment or it may be chosen as an option by the student in some cases Teachers and/or principals may assign SSS The student will be given a form stating the time and date he/she is to report. The student should come prepared to do manual labor such as picking up trash, cleaning desks and smartboard, etc. The school dress code is enforced Tardies are not allowed and are considered as a “no show ” Misbehavior of any kind or failure to complete assigned tasks will result in dismissal and further discipline Student ID’s must be worn while attending SSS
In-School Intervention
Alternative in-school intervention is an optional correctional measure that may be used by the school when deemed appropriate It involves assignment to a school site, designated by the school for a prescribed course of education as determined by a school representative Only principals may assign in-school intervention.
If assignment clarification or assistance is needed by the student, he/she may visit the teacher before or after school Tests will be administered by the supervisor of the in-school intervention When the student finishes the test, the supervisor will return it to the teacher All work done during the in-school intervention program should be completed before the student returns to class Parents/guardians will be notified of the intervention assignment by telephone or by written notification.
Suspension of Students
When a student has been suspended, this information will be reported to the teacher on a daily basis If the suspension is for ten (10) days or less, work will be made up upon the return of the student to class If the suspension is more than ten (10) days, the student may be served via an online program, where work will be provided, assistance will be given, and quizzes and tests will be monitored by the online supervising teacher.
When a student is suspended from school, privileges and participation before and after the school day is revoked The student is not allowed on school property or to attend a school-related function at any time during the suspension period. An exception may be made by the principal in collaboration with the Community Education staff for the student to attend extended or summer school courses
Students with disabilities (I D E A and 504) will be dealt with according to state and federal laws governing the education of these students
SCHOOL DISMISSAL
The decision to dismiss school will be made before 6:00 a m In case of dismissal for the day, each staff member will be notified via email and/or phone call When the decision to dismiss school is made, the major television and radio stations in the area are notified
SUPERVISION OF STUDENTS - ELEMENTARY AND INTERMEDIATE
1 Homeroom teachers will accompany their students to and from all special classrooms They are also responsible for accompanying their class to the restrooms and for assuring that the students are placed into the cafeteria line in an orderly manner.
2. Teachers should never leave their classrooms unattended.
3 Be on time for both pick up and delivery of students (i e , special classes, recess, cafeteria, assemblies, arrival and dismissal)
4 Teachers shall accompany classes to and from specials
STUDENT APPEARANCE
See student handbook
SEARCH
JPS Board Policy 3.35, Revised September 2023
Designated representatives of Jenks Public Schools have the authority to detain and search or authorize the search of any Jenks school student, or property in the possession of the student when reasonable suspicion exists that supports the belief that the student is in possession of property that is illegal, prohibited by school rules or Board policy, or stolen from another student, an employee, or the school Reasonable suspicion is defined as follows:
1. A violation of the law or school rules has occurred or is occurring;
2 The student to be searched has committed the violation; and
3 Particular evidence of the violation will be discovered in the search In deciding whether a suspicion is reasonable, all the circumstances surrounding the case should be considered, including:
1. The student's age, history, and record in school;
2 The school officials' prior experience in detecting the problem or recognizing suspicious behavior;
3 The need to make a search without delay and further investigation;
4 The specificity and source of the information used as justification for the search; and
5. The particular teacher or school official's experience with the student.
Designated representatives have the authority to search while on school premises, at school activities, or in transit under the authority of the school The scope or extent of the search shall be reasonably related to the kind of objects being searched for, and not excessively intrusive in light of the student's age and sex and the nature of the suspected violation. A search commenced to discover a particular kind of item may be expanded or continued for additional items if circumstances warrant No student’s clothing, except cold weather outerwear, shoes, and hand and head coverings, except religious head coverings, shall be removed prior to or during the conduct of any warrantless search
School personnel all have access to school lockers, desks, and other school property in order to properly supervise the welfare of students School lockers, desks, and other areas of school facilities may be opened and examined by school officials at any time and no reason shall be necessary for such search Students shall not have any reasonable expectation of privacy towards school administrators or teachers in the contents of a school locker, desk, or other school property Trained contraband dogs may be used on school premises
Students may be required to submit to metal detector searches and have their purses, book bags, briefcases, etc searched with x-ray machines and/or metal detectors
Illegal items or other possessions or substances reasonably determined to be a threat to the safety or security of others may be seized by school authorities These items will immediately be turned over to law enforcement officials for disposition as they see fit. Items that are used to disrupt or interfere with the educational process may be temporarily removed from student possession.
Any dangerous weapons, controlled dangerous substances, alcoholic beverages, or missing or stolen property that might be in a student’s possession should be turned over to Jenks Public Schools District Police or to local law enforcement offices for lawful disposal.
A student who refuses to peaceably submit to a search based on reasonable suspicion or who refuses to turn over items discovered as a result of a search may be suspended for such refusals
Reference: Okla. Stat. tit. 70, § 24-102
student, the District shall insure that the student will not be allowed in the general vicinity of or have contact with the victim.
WEAPONS POLICY
JPS Board Policy 3 40 8, Revised June 2022
In order to provide a safe environment for the students and staff of the Jenks School District, the Board of Education adopts this policy prohibiting the possession and/or use of dangerous weapons, replicas or facsimiles of dangerous weapons and items or instrumentalities which are used to threaten harm or are used to harm any person
Dangerous weapons are a threat to the safety of the students and staff of the District. In addition, possession of dangerous weapons, or replicas or facsimiles of dangerous weapons, disrupts the educational process and interferes with the normal operation of the District
For the foregoing reasons and except as specifically provided, possession by any student of a dangerous weapon, as that term is defined in this policy, or a replica or facsimile of a dangerous weapon, while on school property, at a school sponsored activity, or on a school bus or vehicle, is prohibited Further, use of any item or instrumentality by a student to threaten harm to any person or which is used to harm any person, while on school property, at a school-sponsored activity, or on a school bus or vehicle, is prohibited
For purposes of this policy, “possession of a dangerous weapon” includes, BUT IS NOT LIMITED TO, any person having a dangerous weapon: (1) on his person; (2) in his locker; (3) in his vehicle; (4) held by another person for his benefit; or (5) at any place on school property, a school bus or vehicle, or at a school activity
A dangerous weapon includes, BUT IS NOT LIMITED TO, firearms as defined in Section 922 of Title 18 of the United States code; air gun or spring gun; BB gun; hand grenades; fireworks; slingshot; bludgeon; blackjack; brass knuckles or artificial knuckles of any kind; nun-chucks; dagger; bowie knife; dirk knife; butterfly knife; shotgun shell knife; any knife, regardless of the length or sharpness of the blade; any knife the blade of which can be opened by a flick of a button or pressure on the handle; any pocket knife, regardless of the length or sharpness of the blade; any pen knife; “credit card” knife; laser light; garrote; razor; dart; ice pick; explosive; smoke bomb; incendiary device; sword cane; hand chains; firearm shells or bullets and any replica or facsimiles of any the foregoing items; or any item or instrumentality which is used to threaten harm or is used to harm any person The foregoing list of “dangerous weapons” is descriptive and by way of example only, and is not to be considered an exclusive or limiting list of dangerous weapons
Any student in possession of a dangerous weapon, or replica or facsimile of a dangerous weapon, in violation of this policy or who uses any item or instrumentality to threaten harm to any person or is used to harm any person may be placed under emergency suspension from school, pending an investigation of the incident by the appropriate school or legal authorities Students who violate this policy will receive the minimum consequences as defined below up to the maximum suspension authorized by law.
Because Jenks School District has zero tolerance for weapons being brought, used, or possessed at school, on school property, or at school related functions an automatic minimum disciplinary consequence will be given to the following grade levels: elementary students (K-4) will be placed a minimum of one (1) day in the In-School Intervention Program, intermediate students (grades five [5] and six [6]) will be placed a minimum of two (2) days in the In-School Intervention Program, and middle school and high school students will be placed a minimum of three (3) days in the In-School Intervention Program In cases where District Police are notified, they will send a report to the district attorney’s office who will then decide if charges will be filed
If a teacher or other school employee has a reasonable suspicion to believe that a student is in possession of a dangerous weapon, or a replica or facsimile of a dangerous weapon, the teacher or employee shall immediately investigate the matter and shall confiscate any such weapon found if this can be accomplished without placing any students or staff in jeopardy, and shall immediately notify the principal or the principal’s designee. If the teacher or employee does not believe that the weapon can be confiscated safely, the teacher or employee shall immediately notify the principal or the principal’s designee of the situation.
If the principal or his designee learns that a student is believed to be in possession of a dangerous weapon or replica or facsimile thereof, the principal or designee shall observe the following procedure:
1. Immediately investigate the matter and contact the District Police , if appropriate.
2. If not already confiscated by an employee of the District and if it can be accomplished without risk of injury, the principal or designee should take possession of the dangerous weapon or replica or facsimile
3 Notify the student’s parents
4. Cooperate fully with the District Police.
5. Attempt to transfer confiscated weapon to the police department, if feasible.
6. Notify the Superintendent or designee.
A student who has been suspended from another District because of the possession of a dangerous weapon, or replica or facsimile of a dangerous weapon, shall not be accepted as a transfer student into the District
An exception to this policy may be granted for students participating in an authorized curricular or extracurricular activity or team involving the use of demonstration of a dangerous weapon, or replica or facsimile of a dangerous weapon For this exception, prior written approval by the principal, in consultation with the Superintendent, is required
A student’s inadvertent or unintentional possession of a dangerous weapon or replica or facsimile thereof on school property, a school bus, or vehicle, or at a school activity is no defense or excuse to compliance to this policy, but may be considered in determining the length or severity of any punishment for violation of this policy
A student’s previous discipline reports, student’s history, parent and teacher input, and other relevant circumstances may be considered in determining disciplinary consequences
Notwithstanding any of the foregoing provisions, rights of due process for all students and rights of disabled students must be observed in accordance with applicable law and School Board policies.
Consistent with Oklahoma law, for an out-of-school suspension, no education plan shall be implemented during the term of any suspension of a student possessing a dangerous weapon in violation of this policy
OTHER INFORMATION
COUNSELORS
Counselors may assist students that are struggling (academically, socially, or emotionally) A student desiring a conference with a counselor must sign up in the Counselors’ Office requesting a conference and return to class immediately. The counselor will call the student in for a conference as soon as possible.
DISTRICT POLICE
The Jenks Public Schools (JPS) District Police Department can be reached during the day, evenings, and weekends If District Police are needed during the day, the principal needs to be notified and a phone call placed to extension 2240. In the evenings and on weekends, the principal needs to be notified and a phone call placed to the after-hours JPS District Police Department at (918) 607-0142. If District Police cannot be reached, the Jenks Police Department should be contacted at (918) 299-6311 They will then contact JPS District Police
EARLY GRADUATION
Although it is recommended that students spend four (4) full years in high school, students may graduate as early as the end of their seventh (7) semester as a full-time student In order to graduate early, students must meet the following conditions:
1 Students must fulfill all JHS requirements regarding semester tests
2. Students must have been in attendance 89% of the first semester.
3 Students must be within three (3) credits of graduating by the beginning of their seventh (7) semester
4 The student and parent will make the request for Early Graduation by completing the Early Graduation contract by August 15 The contract may be obtained from the student’s counselor in the Guidance Office The dead-line for completing independent study or online course-work is November 15 The JHS registrar must receive official notification of passing grades from the independent study or online program by December 15
5 Students must meet all other graduation and attendance requirements of Jenks High School
6 Students who graduate early will not be considered for valedictorian honors, although they may return for baccalaureate and commencement exercises. Early graduates may also return for the senior prom.
EDUCATIONAL SERVICES FOR STUDENTS UNDER SECTION 504 AND TITLE II OF THE AMERICANS WITH DISABILITIES ACT
The District recognizes its responsibilities to children who are or may be qualified persons with disabilities under Section 504 of the Rehabilitation Act of 1973 (“Section 504”) and Title II of the Americans with Disabilities Act (“Title II”). JPS Board Policy 3.18, Revised November 2017
Qualified Individual with a Disability
All qualified persons with disabilities within the jurisdiction of the district are entitled to a free appropriate public education (“FAPE”), regardless of the nature or severity of the person’s disability. Section 504 and Title II define a person with a disability as any person who (a) has a physical or mental impairment that
the evaluation data and the placement options, will document and consider carefully information obtained from all such sources in making eligibility and placement decisions. A parent is a required participant if he or she is a person knowledgeable about the student
The multidisciplinary group will consider reevaluation at least every three years for each Jenks Public Schools student for whom the district is providing a FAPE or more frequently if conditions warrant or if the child’s parent or teacher requests a reevaluation.
Section 504/Title II Plan
When the multidisciplinary group determines that a student is eligible for educational services under Section 504 and Title II, it will prepare a plan documenting how the district will provide FAPE for that student The plan will identify the educational services, related services and supplementary aids and services needed to meet the student’s individual educational needs in the least restrictive environment. Regular or special education and related services, including supplementary aids, services, accommodations, and modifications, will be included in a student’s Section 504/Title II plan, or IEP, if applicable, to enable the student to participate in academic programs, such as District-sponsored field trips, and to participate in nonacademic or extracurricular activities with students with and without disabilities.
Procedural Safeguards
The district will employ procedural safeguards regarding the identification, evaluation or educational placement of persons who, because of disability, need or are believed to need special instruction or related services. District personnel will notify parents or guardians of any evaluation or placement actions and parents or guardians will be allowed to examine the student’s records
Retaliation
The district also prohibits retaliation, intimidation, threats, or coercion of any person for opposing discrimination or for participating in the district’s discrimination complaint process or making a complaint, testifying, assisting, appealing, or participating in any other discrimination complaint proceeding or hearing Persons with complaints or concerns about the application of this policy should contact the District’s 504 Coordinator in the Student Programs office at the Education Service Center (299-4415, ext 2400), or the Title II Coordinator in the Human Resources office at the Education Service Center (299-4415, ext. 2305.)
ELECTRONIC WIRELESS DEVICES/CELL PHONES
JPS Board Policy 3.19, Revised April 2023
Jenks Public Schools promotes an environment for instructional learning that is safe and secure Therefore, in order to foster digital citizenship, students are urged to practice mature and responsible cell phone usage The District establishes rules for the use of wireless communication devices during the school day
The District requires that all students devote their full attention to education while at school or during educational activities Accordingly, the District expects students to limit their use of personal wireless devices and personal electronic accounts at school Wireless devices include, but are not limited to, cell phones, laptops, cameras, smart watches, GPS systems, devices capable of intercepting or recording a conversation, and devices capable of providing visual surveillance or images. Electronic accounts include, but are not limited to, accounts that allow digital communication such as email and social media accounts.
Regardless of the type of technology used, no student may make any type of surreptitious recording of others on District property Additionally, no person may use any type of technology to remotely monitor, listen to, or view actions occurring at school or school activities. Personal wireless devices not otherwise prohibited shall be turned off and out-of-sight in locations such as restrooms, locker rooms, changing rooms, and any other area where a reasonable expectation of privacy exists (“private areas”) The use of any audio/visual recording and camera features are strictly prohibited in private areas Students who observe a violation of this provision shall immediately report this conduct to a teacher, coach, or principal Employees who observe a violation of this provision shall immediately report this conduct to a principal.
Students may possess wireless communication devices during school hours under the following conditions:
1. In the classroom, the device must be turned off and not be visible.
2 Students are prohibited from using the device except when a teacher allows the use of the device for academic purposes
3 Beyond the authorized classroom use, elementary and intermediate students may only use their electronic devices before or after school hours Students in grades seven and eight may use their electronic devices before or after school hours and during lunch, and students in grades nine
through twelve may use electronic devices before or after school hours, during passing periods, and during lunch.
4 Students may not use any personal wireless device to:
● send or receive answers to test questions or cheat on academic assignments;
● record conversations or events during the school day, on school property, or at school activities;
● threaten, harass, intimidate, or bully;
● take, possess, or distribute obscene or pornographic images or photos;
● engage in lewd communications;
● violate school policies, handbook provisions, or regulations
5. School personnel shall have the authority to detain and search any student upon the reasonable suspicion that the student is misusing the communication device. School personnel shall have the authority to confiscate the device from the student’s possession
6 Refusal by a student to give the device to school personnel when requested may result in the student being suspended from school
7. Misuse of the wireless communication device may result in additional discipline consequences.
A violation of any part of this policy may result in disciplinary consequences as well as the confiscation of the wireless communication device The confiscated device may be picked up by the student after school
INCLEMENT WEATHER NOTIFICATIONS
In the event of a school closure due to inclement weather, Jenks Public Schools will notify parents/guardians and employees via the following methods:
● Automated phone calls, text messages, and emails
● Clear message posted on the homepage of the District website (jenksps org)
● Posts on all JPS social media platforms (Facebook, X, and Instagram)
● Information will be shared with local media outlets to post on their websites, over-the-air programming, and social media
The safety and security of students and staff is the top priority at Jenks Public Schools District officials closely monitor all forecasts and weather-related data to make informed decisions on closures, early dismissals, late releases, and the running of bus routes.
PARTIES/GIFTS/TREATS
1 Parties must conform to the guidelines in Administrative Regulation: Board Policy 1 40 Religion which is posted on the District web site and located within this handbook
2. There will be no official school parties except those approved by the principal.
3. Students will not be permitted to attend or participate in any school-related activity during the dates assigned to In-School Intervention (ISI)
4 Class parties must have prior approval of the teacher and principal
5 In an effort to be sensitive to all children, party invitations may be passed out at school if every boy is invited to a boy party, or every girl is invited to a girl party, or every student is being invited to a class party.
6 Flowers, balloons and any other gifts to children at school are discouraged and will be held at the office until the end of the day Balloons may not be latex No flowers or balloons are allowed on the bus
7. For health reasons, all treats for parties and celebrations must be commercially prepared and pre-wrapped. Treats must not contain peanut butter or nut products on the ingredient label.
PETS
Live animals, with the exception of service animals, may not be brought to school without prior approval from the principal. Excluding service animals, all animals brought to the school must be on a leash or in a kennel at all times. Pets are not allowed on school grounds/playgrounds during school hours, including arrival and dismissal To ensure a safe environment for students, classroom pets will not be allowed due to air quality and sanitation concerns
RELIGION
JPS Board Policy 1.42, Revised June 2013
This policy is meant to be sensitive to individual beliefs and respectful of established law, as guaranteed by the First Amendment to the Constitution of the United States:
“Congress shall make no law respecting an establishment of religion, or prohibiting the free exercise thereof, or abridging the freedom of speech or of the press, or the right of the people peaceably to assemble, and to petition the Government for a redress of grievances ”
Students have the right to pray individually or in groups or to discuss their religious views with their peers so long as they are not disruptive. Students enjoy the right to read their Bibles or other scriptures, say grace before meals, pray before tests, and discuss religion with other student listeners as long as the listeners are not coerced or harassed Students have the right to distribute religious literature to their schoolmates, subject to reasonable time, place, and manner or other constitutionally acceptable restrictions imposed on the distribution of all non-school literature. Religious messages on student T-shirts, and the like, may not be singled out for suppression.
Religious Music
Religious music may be sung or played as part of the academic study of music School concerts that present a variety of selections may include religious music. Concerts should avoid programs dominated by religious music.
At all levels, the study of religious music as part of a musical appreciation course, as a musical experience, or as part of a study of various lands and cultures can be included In all public-school programs and study, care must be taken to avoid presentation of music as a celebration of a particular religion or religious holiday. Teachers must be especially sensitive to the feelings of students who might wish not to participate for religious reasons
Religious Symbols
The use of religious symbols, provided they are used only as examples of cultural or religious heritage, is permissible as a teaching aid or resource Religious symbols may be displayed only on a brief basis as part of the academic program Students may choose to incorporate religious symbols into their work, but teachers should not assign or suggest such creations
Some symbols considered secular in nature have significant religious overtones or foundations. Teachers must be alert to the distinction between teaching about religious holidays and other cultural events, which is permissible, and celebrating religious holidays, which is not Seasonal symbols may be used as a teaching aid and displayed briefly as part of a broad cultural study
SAFE AND HEALTHY SCHOOL COMMITTEES
JPS Board Policy 1.63.2, Revised May 2020
No later than October 1 of each year, each school site shall establish a Safe School Committee to be comprised of at least seven (7) members Members may be employees, parents, students, volunteers, community members, and/or local law enforcement officials. The Safe School Committee shall study and make recommendations to the principal regarding:
• Unsafe conditions, possible strategies for students to avoid harm at school, student victimization, crime prevention, school violence, and other issues which prohibit the maintenance of a safe school; student harassment, intimidation and bullying at school;
• Professional development needs of faculty and staff to implement methods to decrease student harassment, intimidation and bullying;
• Professional development needs of faculty and staff to recognize and report suspected human trafficking;
• Methods to encourage the involvement of the community and students, the development of individual relationships between students and school staff, use of problem-solving teams that include counselors and/or school psychologists, and ways to utilize behavioral health resources, including suicide prevention resources.
Each Safe School Committee shall meet at least once each semester Each Committee shall appoint a committee chairperson who shall maintain written minutes of each meeting The Committee chairperson will be responsible for notifying all Committee members of meetings, preparing agendas for each meeting and posting the agendas in the principal’s office for a reasonable period prior to the date and time of each meeting The principal of each school site will retain all agendas, minutes and other documents related to the Safe School Committee
Committees may also, if they deem it appropriate, make recommendations to the principal regarding the development of a rape/sexual assault program for implementation at the school site. The Superintendent or designee will consider any such recommendations to determine whether implementation of the recommended or an alternative program is warranted Each public school shall also establish a Healthy and Fit School Advisory Committee, to be comprised of at least six members The Advisory Committee may be comprised of teachers, administrators, parents/guardians of students, healthcare professionals, child nutrition employees, and business community representatives The Healthy and Fit Advisory Committee may be combined with the Safe School Committee as determined by the site principal
1 Each Healthy and Fit Advisory Committee shall study and make recommendations to the school principal regarding: Health Education;
