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Page 3 of 9 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 18 NOVEMBER 2013 COMMENCING AT 7.15PM PRESENT:

Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald B L Cole Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson

Council Officers: Acting General Manager, M Atkins Executive Manager Corporate Support, S Crawford Administration Officer, R Woolsey 1.0

APOLOGIES That the apology from the Assistant General Manager, Evonne Ewins be noted.

2.0

LEAVE OF ABSENCE There were no Leave of Absences.

3.0

DECLARATIONS OF INTEREST Ald Laycock declared an interest in Agenda Item 9.1.

4.0

CLOSED SESSION 289/13 RESOLUTION Ald Cole / Laycock That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.4 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005. 4.1

Unconfirmed Minutes from the Board Meeting of the Cradle Coast Authority held on 8 October 2013

4.2

Dulverton Waste Management

4.3

Acquisition of Retaining Wall

4.4

Financial Assistance

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 18 November 2013


Page 4 of 9

5.0 PUBLIC FORUM 5.1

RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D312849) 289/13 RESOLUTION Ald Goodwin / Squibb That the report advising of responses to questions raised at a prior Council meeting be received and noted.

5.2

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

Questions asked at this meeting BRIAN RICHARDS - 5 WHEELER STREET, EAST DEVONPORT (D313723) Is there work currently being carried out at the old carpet factory, Tarleton Street. If so, is it a fact that the building has no ongoing rights and is situated in a closed residential area furthermore, asbestos signage has been placed on the fences. In addition, has it been recently sold at a giveaway price for preferred demolishment? Response The Mayor advised that the removal of asbestos is being undertaken with the supervision of Workplace Standards. The Acting General Manager advised that as this is private land Council is unable to comment on the cost of sale, if any. There has been no permit issued for building works. WENDY HILDITCH - 101 TARLETON STREET, EAST DEVONPORT (D313733) Does the Council guarantee the commitment and integrity given to the Eastern Shore Urban Design plan as per McConnell and Wagner (2004), that the rezoning of the area bordered on Tarleton, Brooke and Caroline Street will remain as Closed Residential as determined in 2006? Response The Acting General Manager advised that Council has made no deliberations on any changes, although there maybe consideration in the future. Under the Interim Planning Scheme it is zoned Residential and at this point there are no plans to make any changes. The Mayor advised that the land is currently zoned Residential, although a developer may request rezoning, until then it will remain as is. TONY BUTLER - 2 DREW STREET, EAST DEVONPORT Mr Butler stated that he has noticed truckloads of materials being taken onto the old carpet factory site. It is his belief that the owner of the property has been given the go ahead from someone in Council to undertake works. DOUGLAS JANNEY - 23 WATKINSON STREET, DEVONPORT (D313738) Item 13.4 Capital Works Report 1.

Why isn’t the Wright St/Thomas St round about complete?

2.

Sometime in the past Wright St was blocked to traffic south of the Murray/Wright Streets roundabout as part of the tactic to stop heavy traffic from travelling northwards through the shop section of Wright St. Recently it has been possible to travel south along Wright St south of

Minutes of Devonport City Council Ordinary Meeting held 18 November 2013


Page 5 of 9 Murray St so heavy vehicles could now go southwards through the shop strip. What is the rational for this change? 3.

The Steele/Sorell Streets intersection prioritization has been deleted from the program. What were the reasons for the deletion?

4.

Reference to the Capital Program 2013-14 bar charts shows that there are some 16 jobs behind schedule compared to only 7 in the October charts. The words in the “Commentary� would not suggest this amount of slippage. Why is this slippage occurring?

Response The Acting General Manager advised that the questions would be taken on notice and a response provided in writing. KEVIN BASSETT - 49 HILLER STREET, DEVONPORT Mr Bassett said that there had been talk that the Visitor Information Centre should be transferred from the western side of Devonport to East Devonport. He suggests that the Gingerbread House be purchased by Council with a contribution of 70% State Government funding for use as an Information Centre and the start of a heritage trail. The current Visitor Information Centre should remain where it is. Mr Bassett stated that the tourist information pack which is handed out to passengers as they disembark from the Spirit at East Devonport is full of brochures and promotional material relating to other areas such as Launceston, Hobart etc, with only two businesses in the Devonport area being promoted. He suggested that the pack should be given to passengers when they board in Melbourne not when they arrive in Tasmania. Response The information was noted. 6.0

CONFIRMATION OF MINUTES 6.1

COUNCIL MEETING - 21 OCTOBER 2013 290/13 RESOLUTION Ald Laycock / Hollister That the minutes of the Council Meeting held on 21 October 2013 as circulated be taken as read and confirmed. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

7.0 WORKSHOPS & BRIEFING SESSIONS 7.1

WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D311593) 291/13 RESOLUTION Ald Cole / Rockliff That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 18 November 2013


Page 6 of 9

8.0 PLANNING AUTHORITY MATTERS There were no Planning Authority Matters to consider.

9.0 NOTICES OF MOTION Ald Laycock left the meeting at 7.33pm. 9.1

SUPPORT - ROLL-OUT OF FUNDING - $100M TASMANIAN JOBS AND GROWTH PLAN - NOTICE OF MOTION - ALD J T KEAY (D312788) 292/13 RESOLUTION Ald Keay / Hollister That Council write to Federal Member for Braddon, Brett Whiteley MHR, expressing Council’s support for the roll-out of funding under the $100m Tasmanian Jobs and Growth Plan. Funding has been committed for Costa Exchange at East Devonport for its modified atmosphere packing facility, creating much needed growth for the local berry industry and many local jobs for our community. The release of this funding will assist in economic growth for our city and will provide much needed job opportunities for our local people. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

Ald Laycock returned to the meeting at 7.50pm. 9.2

2015 LGAT ANNUAL CONFERENCE - HOST MUNICIPALITY - NOTICE OF MOTION ALD A L ROCKLIFF (D312790) 293/13 RESOLUTION Ald Rockliff / Goodwin That the Devonport City Council present the following position to the LGAT for its next General Meeting to the effect that: Due to the withdrawal of the Hobart City Council from LGAT membership and the economic benefit the LGAT Annual Conference brings to the host municipality each year, the 2015 Conference be held at the Country Club Launceston and beyond that, LGAT explore opportunities around the State. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

10.0 MAYORAL REPORT 10.1

MAYORAL REPORT (D312690) 294/13 RESOLUTION Ald Laycock / Cole That the report advising of the Mayor’s meetings and functions for the month of October 2013 be received and noted. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 18 November 2013


Page 7 of 9

11.0 GENERAL MANAGER'S REPORTS 11.1

ELECTED MEMBERS EXPENDITURE REPORT (D312625) 295/13 RESOLUTION Ald Wilson / Hollister That the report advising of Mayoral and Aldermanic Expenditure for the month of October 2013 be received and the information noted. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

12.0 CUSTOMERS AND COMMUNITY REPORTS 12.1

MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D311865) 296/13 RESOLUTION Ald Keay / Cole That:

12.2

1.

The Combined Minutes of Controlling Authorities, Working Groups and Special Committees be received and noted;

2.

Sharifah-Zaliah Syed Rohan be appointed to the Eastern Shore Special Committee.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

WILDCARE CENTRAL NORTH WILDLIFE CARE AND RESCUE - HEADS OF AGREEMENT (D312545) 297/13 RESOLUTION Ald Goodwin / Keay That Council endorse the Heads of Agreement with Wildcare Central North Wildlife Care and Rescue providing $5,000 per annum for three years including 2013/14.

12.3

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

CRADLE COAST INNOVATION INC (D312923) 298/13 RESOLUTION Ald Keay / Goodwin That Council enter into a Letter of Understanding with Cradle Coast Innovation Inc.

12.4

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

ANNUAL CUSTOMER SATISFACTION SURVEY (D310351) 299/13 RESOLUTION Ald Kent / Laycock That Council receive and note the 2013 Customer Satisfaction Survey.

Minutes of Devonport City Council Ordinary Meeting held 18 November 2013


Page 8 of 9 AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

13.0 TECHNICAL AND FINANCE REPORTS 13.1

FINANCE REPORT FOR OCTOBER 2013 (D307436) 300/13 RESOLUTION Ald Rockliff / Hollister That the Finance Report for October 2013 be noted.

13.2

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

CONTRACT 1255 STONY RISE ROAD PATHWAY CONSTRUCTION (D312270) 301/13 RESOLUTION Ald Goodwin / Squibb That Council accept the tender submitted by BPS (Tasmania) Pty Ltd for the tendered sum of $121,950.00 excluding GST.

13.3

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

INFRASTRUCTURE REPORT - GIRDLESTONE PARK GRANDSTAND UPDATE (D312614) RESOLUTION Ald Goodwin / Wilson That Council agree to proceed with the permanent removal of the Arnold Richardson grandstand roof. AMENDMENT Motion Ald Keay / Jarman That Council agree to consider the permanent removal of the Arnold Richardson grandstand roof after workshopping alternative options of providing shade and shelter at the ground. The amendment was put to the meeting, carried and therefore became the motion. AYES: NOES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson Nil

302/13 RESOLUTION Ald Keay / Jarman That Council agree to consider the permanent removal of the Arnold Richardson grandstand roof after workshopping alternative options of providing shade and shelter at the ground. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 18 November 2013


Page 9 of 9 13.4

CAPITAL WORKS REPORT (D312644) 303/13 RESOLUTION Ald Laycock / Rockliff That the progress report on the 2013/2014 Capital Works Program be noted.

13.5

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

DEVONPORT PARKING BY-LAW 2013 (D313063) 304/13 RESOLUTION Ald Goodwin / Keay That Council affix its Common Seal to the Devonport Parking By-Law 2013. AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES:

Nil

There being no further business the meeting was declared closed at 8.49pm. Confirmed

Chairman

Minutes of Devonport City Council Ordinary Meeting held 18 November 2013


Minutes council meeting 18 november 2013