QUARTERLY
DB
08 MARCH 2011
NE W !
ISSUE
NEWSLETTER
EXCLUSIVELY FOR
Update DISTRICT BRANCHES
this issue Staffing Updates P.2 Admin Reinstatement Numbers P.3 Non-Centralized Billing Initiative Results P.3 Member-Get-A-Member Winners P.4 1st Quarter Recruitment & Retention Highlights P.4 Distiguished Fellowship Deadline Extension P.5 Update APA Fellowship Announcement P.5 2011 APA Election Results P.5 Activity Highlights During the Annual Meeting P.6 Membership Department Calendar P.7
APA Membership Department 1000 Wilson Blvd., Suite 1825 Arlington, VA 22209 membership@psych.org 888.357.7924 (p) 703.907.1085 (f)
APA Staffing Update Departure of Tony DeSantis After more than 10 years, Tony De Santis has left APA to begin a new career as managing partner for a CPA firm in Clearwater, Florida. He will also be closer to his family. Tony is a CPA by training and spent many years in Public Accounting before his time at the National Academy of Sciences, which is where he worked before coming to APA in 2000. His departure is a huge loss for APA and the Membership Department and he leaves big shoes to fill. We will all miss him very much. Tony’s last day in the office was March 11, 2011.
Welcome Tim Jones to the Membership Department In November, Tim Jones started working in the department as the Membership Systems Analyst. He has five years of association experience and most recently worked for the National Association of Clean Water Agencies in Washington DC, where he was responsible for a variety of membership responsibilities including the administration of their membership database. Tim has worked very closely with Tony to learn as much as possible and has proven to be a great asset to our team. He can be reached at tjones@psych.org. Urysha Moseley Transfer to APA Office of Ethics and DB/SA Relations Urysha Moseley joined Linda Hughes in the Office of Ethics and District Branch/State Association Relations as Program Manager in January of this year. Urysha worked for five years as Project Manager in APA’s Department of Quality Improvement and Psychiatric Services. She brings a warm presence, wealth of experience and skills. She has already begun working directly with the district branches and ethics committees and will also be onsite in Honolulu, HI to meet with many of you personally. Urysha can be contacted at 703-907-8662 or umoseley@psych.org. APA Welcomes Julie Clements, J.D., M.P.P. as the Deputy Director for Regulatory Affairs Julie is our Deputy Director for Regulatory Affairs and in that capacity is responsible for reviewing, analyzing, and preparing the Department's response to proposed federal regulations impacting our members and their practices. She will also work closely with the staff of the Office of Healthcare Systems and Financing on issues involving implementation of parity and health reform. APA Welcomes Colleen Coyle as General Counsel Colleen Coyle to serve as the Deputy General Counsel. Ms. Coyle joined our staff on Monday, February 7 and will work closely with staff, officers and external counsel to adequately address the legal needs of the APA. She was most recently, served as a partner with the law firm Akin Gump Strauss Hauer & Feld in Washington, DC. Her experience includes serving as outside general counsel to a variety of non-profit and for-profit companies, including a couple of membership organizations, managing (thru 2006) Akin Gump’s firm wide pro bono legal services department and serving on the Board of Directors of the Tahirih Justice Center and the Board of Advisors for the District of Columbia Bar Foundation. 2
2010 Dues Drops and Administrative Reinstatements
The three month administrative reinstatement period for the 2010 dues drops ended on January 31, 2011. During this time, 636 (22.4%) of the 2,834 members dropped, paid 2010 dues and were added back to the membership rolls. The percentage of dropped members who reinstated was actually higher than last year (22.4% vs. 19.5%); however, the net final drop count (still dropped after administrative reinstatement period) continues to increase:
Dues Drops Dues Year
Net Final Drop Count After Admin Reinstates
Number Difference from Previous Year
% Difference from Previous Year
2010
2,198
+209
10.5%
2009
1,989
+232
13.2%
2008
1,757
+95
5.7%
2007
1,662
+219
15.2%
2006
1,443
+61
4.4%
2005
1,382
+160
13.1%
2004
1,222
Administrative Reinstatements 2008
2009
2010
Nov
187
79
144
Dec
205
258
315
Jan
166
146
175
Total
558
483
634
Non-Centralized Billing Initiative Results In August of 2010, Membership Coordinators began the second year of the Non-Centralized Billing Initiative. Membership Coordinators Yolanda Anderson, Peggy Wardell and Chermuir Kennedy collaborated with the Northern California Psychiatric Society, Southern California Psychiatric Society, Oregon Psychiatric Association, Texas Society of Psychiatric Physicians, and Greater Long Island Psychiatric Society to save at-risk members. Participating DBs shared their Drop Reports with the MCs who then developed letters and e-mail blasts to members with outstanding balances. Messages to members were sent September through October. Final drop notification was in early November. This year’s results were impressive! Together we’ve saved 200 members! The Texas Society of Psychiatric Physicians began with 108 members at risk in September and eventually dropped 43 members! A special thanks to the DBs who participated with this process and partnered with the MCs to make this a success!
2011 Dues Billing The 3rd print mailing of the 2011 invoices were sent on February 22, 2011 to the following groups of members still owing dues: International Members = 743 Canadian Members = 309 Members-in-Training = 1,730 ECP = 1,632 GMs/Others = 4,825 Total = 9,239
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Member-Get-A-Member Grand Prize Winners
The final grand prize winners for the 2010 Member Get-A-Member Campaign are: Anne L. Ferguson, MD Toronto, Ontario
Jacqueline Hobbs, MD Gainesville, FL
These two members can choose from either a Free 2011 APA membership dues (national only) or free registration to the 2011 Annual Meeting. The Member-Get-A-Member campaign officially ended on December 31, 2010 and will not be continued in 2011.
DB Winners---- Free registration to Hawaii Annual Meeting
Congratulations to all of the area winners of the annual meeting registration contest. One DB with the highest percentage of members attending the 2010 meeting won three free member registrations for this year’s Annual meeting in Honolulu.
Area 1: Ontario District Branch Area 2: Brooklyn Psychiatric Society Area 3: Psychiatric Society of Delaware & Washington Psychiatric Society (tie)
Area 4: Eastern Missouri Psychiatric Society Area 5: Louisiana Psychiatric Medical Association Area 6: Central California Psychiatric Society Area 7: Western Canada District Branch
1st Qtr. Recruitment & Retention Highlights • • • •
PSYCHIATRIC NEWS INSERT -- Member Benefits Letter from Dr. Rubin to 5,000 prospects Attendance at Nevada District Branch Psychopharmacology Update Meeting – Feb. 17-18, 2011) Quarterly McKinley Postcard mailing to new members - (e.g. advocacy efforts-minority caucus info) American Association of Directors of Psychiatric Residency Training (AADPRT) non-member recruitment mailing to 230 prospects • Congratulatory letters to all new ABPN diplomats (January, April, and June). A recruitment letter is also sent to non members. • NEW! Liberty Mutual –Auto & Home insurance APA member discount benefit Louise Martin, Membership Development Manager has partnered with Maryland to develop a joint membership promotional campaign to promote APA & MPS benefits to Maryland prospects. Alabama and Massachusetts have planned collaborations in the works! Louise is available to work with your branch to outline APA and DB benefits as well. She can be contacted at lmartin@psych.org. Please don’t forget that resources are also available on the DB Extranet on the APA Membership Page. These materials will assist you in your local recruitment and retention efforts.
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Did you know ? Two new resources – AMA “Issue Brief: Pharmacology Education of Physicians” and “Health Practitioner Training Table” are available for DBs and members regarding advocating on scope of practice expansion bills. Please contact Paula Johnson, APA Deputy Director, State Affairs at pjohnson@psych.org. CME course are available on the APA Education Online website! A NEW guideline course was developed in January. The State Affairs office of the APA Department of Government Relations has converted the State Update (SU) Newsletter into a blog format. Members can now subscribe to receive an automatic notification when a new post is added to the State Update. District Branches are invited to nominate one member to receive the 2011 Disaster Psychiatry Fellowship. Up to 10 nominations will be accepted, with one nomination being accepted from each District Branch. Nominations are due April 1, 2011. Please send nominations to Erin Dalder-Alpher at edalder@psych.org. Lorraine Bracco will be Special Guest of Conversations Annual Meeting Event, which highlights well-known personalities with personal stories of mental illness. She will share her intimate story of her fight, and success over, mental illness. Conversations is free to all Meeting attendees and will be held on Tuesday, May 17 at 3:00pm in the Hawai'i Convention Center.
APA Advocacy Day At the request of the Board of Trustees, the Department of Government Relations is offering 20 APA members the opportunity to attend grassroots resources sessions during the 2011 Advocacy Day, April 11th-13th, on a trial “self-pay” basis. Spots for the “self pay” option are available on a first-come, first-serve basis. Deadline to reserve your spot is March 16, or once all of the spots have been filled—whichever comes first. If you know of members who might be interested in participating, please email Lori Klinedinst at advocacy@psych.org, for reservation information.
Distinguished Fellowship Deadline Extension We appreciate your patience this year with receiving the Distinguished Fellow eligibility lists. The deadline for district branches to submit their Distinguished Fellowship nominations has been extended from Friday, July 1st to Friday, July 8th. Please contact Tara Spencer at tspencer@psych.org if you have any questions about Distinguished Fellow procedures. The APA Board of Trustees voted during its March meeting to approve the Membership Committee’s recommendation to eliminate the requirement for Fellowship applicants to have two letters of recommendation, with the understanding that the Committee will review the results two years after implementation to determine if the requirements should be revised again? Applicants for APA Fellow will now only be required to complete the Fellow application. Please contact Tara Spencer at tspencer@psych.org with any questions.
2011 APA Election Results President-Elect - Dilip V. Jeste, MD Secretary - Roger Peele, MD Area 2 Trustee - James E. Nininger, MD Area 5 Trustee - James A. Greene, MD Member-in-Training Trustee Elect- Alik S. Widge, MD, PhD The referendum on the ABON maintenance of certification requirements did not pass.
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For an overview of the APA election process, visit the APA Governance website for more information.
Activity Highlights During the Annual Meeting
The APA, working through its subsidiary, the American Psychiatric Foundation, is an active partner with Give an Hour™ in expanding a national network of mental health professionals who volunteer to provide services to military personnel and their families. Multiple sessions addressing service members’ mental health are planned for the Annual Meeting. Some of those sessions are: Scope, Current Evidence, and Innovative Approaches Convention Center in Managing PTSD in the Military Workshop: How May Military Leaders Optimize Mental Health of Convention Center Service Members? 2011 Golf Tournament at the Waipahu Aloha Club. DB/SA Ethics Department The Office of District Branch and State Association Ethics will hold the following sessions. MONDAY, MAY 16 ECP Caucus (peer-to-peer networking) What Have You Done for Me Lately: Identifying Early Career Psychiatrists’ Needs and Resources within the APA? DSM-5 Ten new research poster sessions featuring more than 600 new scientific studies NIH supported symposium on patient –reported outcomes Mood Disorders Work Group sessions TUESDAY, MAY 17 Ethics Committee Workshop – Ethical Dilemmas in Psychiatric Practice. Session is open to all APA members. APA Ethics Committee Luncheon for DB Ethics Chairs. DB Ethics Chairs and DB/SA Executive Directors are invited to attend the luncheon briefing. Resident Focused Events How to Navigate APA Professionalism and Ethics in Psychiatric Training Making the Mosy of your Chief Year: Chief Residents’ Forum I Career Fair and Resident Only Poster Sessions ECP Activities The APA Board of Trustees and APA Membership Committee would DBs to promote activities, workshops and sessions that may be of interest to Early Career Psychiatrists (ECP).
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Membership Department Calendaer
April 2011 SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
Members registered for the APA Annual Meeting must pay 2010 dues in full or enroll in the Scheduled Payment Plan or have their advance registration cancelled.
FRIDAY
SATURDAY
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Dues pro-rated to second quarter. Dues to current DB must be paid to complete a transfer, unless waived to new DB. 3
4 MAR/MIUR SENT
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EFT and DB dues reports in mail this week- March 10
11 Transfer list created DBs may be asked to review
12 Dues invoice mailing to members with 2011 dues balance
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18 MAR/MIUR SENT
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25 Transfer list created DBs may be asked to review
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May 2011 SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
1
2 MAR/MIUR SENT
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9 Transfer list created DBs may be asked to review
10 EFT and DB dues reports in mail this week- April
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16 MAR/MIUR SENT
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23 Transfer list created DBs may be asked to review
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30 MEMORIAL DAY APA CLOSED
31 MAR/MIUR SENT
165 APA Annual Meeting, Hawaii Convention Center, Honolulu, HI We hope to see you there!
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APA ANNUAL MEETING OPENS
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APA ANNUAL MEETING CLOSES
th
June 2011 SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
Please note: Annual Meeting rebate applicants may be reinstatements or new members of the APA. Please help us by expediting your review and approving applications as soon as possible.
1 Email blast to members with 2011 dues balance
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3
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6 Transfer list created DBs may be asked to review
7 EFT and DB dues reports in mail this week- May
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13 MAR/MIUR SENT
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Dues invoice mailing to members with 2011 dues balance 19
20 Transfer list created DBs may be asked to review
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27 MAR/MIUR SENT
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Advancement rosters sent to district branches – please help us advance your MTs – contact training programs END OF SECOND QUARTER
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DBUpdate Hiatus Thank you for your patience while the DB Update has been on hiatus for the past few issues. The DB Update will now be issued quarterly, with the next issue distributed in June of this year. We value and welcome your comments and suggestions for this publication. Please send your feedback to Tara Spencer, Membership Administrative Manager at tspencer@psych.org.
Your APA Membership Team Area 5 (SC, TN, Uniformed Services, VA) Area 6 (CA) Area 7 (OR) Yolanda Anderson, Membership Coordinator yanderson@psych.org Area 1 (CT, MA, ME, NH, ON, Quebec & Eastern. Canada, RI, VT) Area 7 (ID, W. Can, UT, NW, AK, MT, WY) Joell Gallardo, Membership Coordinator jgallardo@psych.org Area 3 (MD, DE, NJ, PA, DC) Area 4 (MO) Area 5 (LA) Sundee Hancock, Membership Coordinator shancock@psych.org Area 4 (IA, IL, IN, KS, MI, MN, ND, OH, SD, WI) Area 7 (HI, AZ) Traci Hill, Membership Coordinator thill@psych.org
APA
Area 2 (NY) Area 7 (WA and NV) Cher’Muir Kennedy, Membership Coordinator ckennedy@psych.org Area 5 (AL, AR, FL, GA, KY, MS, NC, OK, PR, TX, WV) Area 7 (CO) Peggy Wardell, Membership Coordinator mwardell@psych.org Susan Kuper, Director of Membership skuper@psych.org Louise Martin, Membership Development Manager lmartin@psych.org Karen Silver, Membership Billing Manager ksilver@psych.org Tim Jones, Membership Systems Analyst tjones@apa.org Tara Spencer, Membership Administrative Manager tspencer@psych.org
Benjamin Elliott, Membership Administrative Coordinator belliott@psych.org This publication was designed by: Cher’Muir M. Kennedy