Steve Rader, Commissioner District 1
Steven L. Ferrell, Commissioner District 2
Richard R. Dahl, Commissioner District 3
Kelly Grayson, Clerk of the Board
Regular Public Meeting
April 8 , 202 5 , 9:00 a.m.
Board Meeting Convenes at 9:00 a.m.
Invocation by Invitation
Pledge of Allegiance
Minutes of March 31-April 2, 2025
Consent Agenda of April 8, 2025
Motion Items
Public Comments
Citizen Participation may be anonymous. See RCW 42.30.040
Consent Agenda
Call for Bids
1. Call for Bids for Road Surfacing Materials for the period of May 1, 2025, through April 30, 2026, scheduled for April 28, 2025, at 1:30 p.m. (14095)
2. Call for Bids for the South Cloverdale Road Improvements and the South Cloverdale Road – Confer Road Intersection Improvements Projects scheduled for May 12, 2025, at 1:30 p.m. (14098) Agreements/Contracts/Bid Awards
3. 2024 Annual Certification for the County Road Administration Board (CRAB). (14099)
4. Contract Completion Letter to Advanced Excavating Specialists for the International Way Emergency Sewer Gravity Line Repair. (14096)
Regular Public Meeting
April 8, 2025, 9:00 a.m.
Board Correspondence
5. Letters/Notices
a. Letter dated 3/27/2025 from Paul Helenberg, Mayor, City of Castle Rock regarding the Rural Development Funding; Cowlitz PUD I-5 Corridor Electric Distribution Capacity Upgrades Project. (14100)
b. Letter dated 4/8/2025 to Sarah Paschke appointing her to the Silver Lake Watershed Advisory Council. This is a 4-year term that expires on January 31, 2029. (14101)
c. Letter dated 4/8/25 to Ray Van Tongeren reappointing him to the Homeless Housing Task Force. This is a 2-year term that expires on April 30, 2027. (14102)
d. Letter dated 4/8/2025 regarding Support for Mount St. Helens Institute's request for Federal Building Repairs. (14105)
Vouchers
The following vouchers/warrants are approved for payment.
Purpose District No. 2 7000004127-7000004137 15,312.09
Facilities District No. 1 9000000756-9000000764 37,090.60
$ 349,613.41
Motion Items
Public Works
6. Resolution rescinding Resolution No. 25-004, which declared an emergency due to damage to the sewer gravity line at the International Way sewer system. (14097)
Regular Public Meeting
April 8, 2025, 9:00 a.m.
Updates
Chairman Updates
Upcoming Events:
Wednesday, April 9th @ 2:30 p.m. – Housing Opportunities of Southwest WA
Wednesday, April 16th @ 2:30 p.m. – Rural Public Facilities Presentations
Wednesday, April 23rd @ 2:30 p.m. – Department of Fish & Wildlife
Wednesday, April 30th @ 2:30 p.m. – Department of Ecology
Citizen Comments – Citizen participation may be anonymous. See RCW 42.30.040
RCW 42.30.040 - Conditions of attendance not to be required. A member of the public shall not be required, as a condition to attendance at a meeting of a governing body, to register his or her name and other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. People may remain anonymous when logging on to Zoom by creating any name and email of their choosing. In a meeting, public comment will be received, either or both, orally (raise hand in Zoom or use *9 on phone) and by writing. Note: Written comments may be sent to the Board at any time. For oral presentations, the Board may set a time for comments and speakers.
All matters listed with the Consent Agenda were previously distributed to each Board Member for reading and study, were available for public viewing, are considered items of regular County business, and will be approved, without separate discussion, by one motion of the Board of County Commissioners. An item may be removed from the Consent Agenda and placed on the Regular Agenda for separate discussion and voting at the request of any Board Member.
The Board of Commissioners may add and take action on other items not listed on this Agenda.
Agenda Online Address: https://www.co.cowlitz.wa.us/535/Agendas---Regular-Public-Meetings
ZOOM Invitation Address (for all meeting days):
o https://us06web.zoom.us/j/82019613917
KLTV Live Feed Address: http://www.kltv.org
Meeting Date: 04/08/2025
CALL FOR BIDS: Road Surfacing Materials for the period of May 1, 2025 through April 30, 2026
Submitted For: Shawn Roewe, Public Works
Submitted By: Emilie Cochrane, Public Works Department: Public Works
Information
Subject and Summary Statement
Attached are the necessary documents to issue a Call for Bids for road surfacing materials to be used by Public Works for the period of May 1, 2025 through April 30, 2026. Road surfacing materials will be purchased as needed from the list of awarded qualified bidders.
Will Staff Attend - NAME OF STAFF or No
Yes
Department Recommendation
It is the recommendation of the Department of Public Works that the Board move to approve the Call for Bids, set a time for the bid opening and publish the Notice in the usual manner.
Attachments
Call for Bids
Notice of Call for Bids Bid Proposal Form
Inbox
Emilie Cochrane
Susan Eugenis
Emilie Cochrane
Susan Eugenis
Mike Moss, Public Works
Form Started By: Emilie Cochrane
Form Review
Reviewed By Date
Emilie Cochrane
04/01/2025 01:31 PM
Emilie Cochrane 04/01/2025 03:40 PM
Susan Eugenis
Mike Moss
04/01/2025 04:28 PM
04/02/2025 07:26 AM
Started On: 04/01/2025 11:03 AM
CALL FOR SEALED BIDS AND PROPOSALS
Road Surfacing Materials for the Period of May 1, 2025 through April 30, 2026
The Board of County Commissioners of Cowlitz County, Washington, will receive sealed bids until the 28th day of April, 2025, prior to 1:30 p.m. for furnishing road surfacing materials for the period of May 1, 2025 through April 30, 2026
ALL BIDS MUST BE SUBMITTED ON THE ATTACHED PROPOSAL FORMS. The outside of envelope must have the following information:
1) Mailing Address: Cowlitz County Department of Public Works
Attn: Shawn Roewe 1600 13th Avenue South Kelso WA 98626
2) Bid Description: Road Surfacing Materials
3) Date of Bid Opening: April 28, 2025 at 1:30 p.m.
At that time all bids will be publicly opened and read in the Public Works Administration Building Training Room.
RCW 39.34 allows cooperative purchasing between public agencies in the State of Washington. Other public entities (cities, school districts, and so forth), which have filed an Interlocal Cooperative Joint Purchasing Agreement with the County, may elect to purchase road surfacing materials from the vendor based on the terms and conditions of this agreement, subject to vendor's consent.
Specifications and proposal forms will be furnished, upon request, by the Department of Public Works, 1600 - 13th Avenue South, Kelso, Washington, 98626, telephone (360) 577-3030. The bid proposal, bid specifications, and bid results may also be viewed on the Cowlitz County Department of Public Works internet website at www.co.cowlitz.wa.us/235/Public-Works
It is the sole responsibility of the Bidder to obtain Addenda, if any. Addenda information will be available on Cowlitz County Department of Public Works internet website. Cowlitz County accepts no responsibility or liability and will provide no accommodation to bidders who fail to check for addenda and thereby submit inadequate or incomplete responses.
All documents received in response to this invitation to bid will become a matter of public record and subject to the Washington Public Disclosure Act under Chapter 42.56 RCW.
The Board reserves the right to reject any and all bids, to waive any informalities and minor irregularities in the bids, and to accept other than the low bid if it appears to be in the best interests of the County.
DATED this 8th day of April, 2025
BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
Richard R. Dahl, Chairman
Steve Rader, Commissioner
Steven L. Ferrell, Commissioner
ATTEST:
Kelly Grayson Clerk of the Board
CALL FOR BIDS
Road Surfacing Materials for a Period of May 1, 2025 through April 30, 2026
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Cowlitz County, Washington, will receive sealed bids for furnishing of various road surfacing materials during the period of May 1, 2025 through April 30, 2026
Sealed bids will be submitted to the Department of Public Works, Attn: Shawn Roewe, 1600 – 13th Avenue S, Kelso, Washington, 98626, prior to 1:30 p.m., the 28th day of April 2025
RCW 39.34 allows cooperative purchasing between public agencies in the State of Washington. Other public entities (cities, school districts, and so forth), which have filed an Interlocal Cooperative Joint Purchasing Agreement with the County, may elect to purchase road surfacing materials from the vendor based on the terms and conditions of this agreement, subject to vendor's consent.
Specifications and proposal forms will be furnished, upon request, by the Department of Public Works, 1600 - 13th Avenue South, Kelso, Washington, 98626, telephone (360) 577-3030. The bid proposal, bid specifications, and bid results may also be viewed on the Cowlitz County Department of Public Works internet website at www.co.cowlitz.wa.us/235/Public-Works
The Board of County Commissioners reserves the right to reject any and all bids and to waive informalities and minor irregularities in the bids, and to accept other than the low bid if it appears to be in the best interests of the County.
All documents received in response to this invitation to bid will become a matter of public record and subject to the Washington Public Disclosure Act under Chapter 42.56 RCW.
DATED this 8th day of April 2025.
Published: 4/15/2025
BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
PUBLICATION REQUIREMENT: To be published in one issue at least thirteen (13) days prior to bid opening.
BILLING INFORMATION:
1) AFFIDAVIT TO: Cowlitz County Commissioners
ATTN: Clerk of the Board
207 Fourth Avenue N Kelso, WA 98626
2) AFFIDAVIT AND BILL TO:
Cowlitz County Department of Public Works P.O. 001016
1600 – 13th Avenue South Kelso, WA 98626
PROPOSAL
ALL BIDS MUST BE SUBMITTED ON THE ATTACHED PROPOSAL FORMS
The undersigned bidder hereby agrees to furnish the items listed below conforming to the specifications below at the prices stated. PRINT LEGIBLY IN INK OR TYPE.
DATE OF BID:
BID SUBMITTED BY: (Company Name)
SIGNATURE:
NAME PRINTED:
TITLE:
MAILING ADDRESS:
PHONE: FAX:
EMAIL:
SUPPLIER’S LOCATION: (street location)
Addenda. The bidder acknowledges receipt of the following addenda: _____, _____, and _____. (Insert numbers of any addenda received.)
Please provide prices in applicable column for materials/products. SUPPLIERS MAY SUBMIT PRICES ON ANY OR ALL ITEMS AND ARE REQUESTED TO LIST OTHER MATERIALS WHICH THEY WILL HAVE REGULARLY AVAILABLE.
*This portion is for the WSDOT spec. items listed below. WSDOT SPEC. MATERIALS PER 2025 STANDARD SPECIFICATIONS
No. 4–0” Crushed Screening – WSDOT Sec. 9-03.4
3/8” –No. 4 Crushed Screening – WSDOT Sec. 9-03.4
½”–No. 4 Crushed Screening – WSDOT Sec. 9-03.4
5/8”–No. 4 Crushed Screening – WSDOT Sec. 9-03.4
– WSDOT Sec. 9-03.9
Surfacing Base Course – WSDOT Sec. 9-03.9
Spalls – WSDOT Sec. 9-13.1
*This portion is for non-WSDOT spec. items and other materials.
SPEC. MATERIALS
3/8” – 1/4" Crushed Screenings
5/8” Top Course
Please list multiple grades of sand, if available, i.e. washed sand, snow sand, etc.
6” Minus Crushed Concrete
3” Minus Structural Fill (Cowlitz Co. Sieve Analysis – page 7)
ROAD SURFACING MATERIALS
SPECIFICATIONS
I. GENERAL
A. Firm prices are solicited for the road surfacing materials listed. It is the intent of these specifications to describe the Road Surfacing Materials in sufficient detail to secure bids on comparable materials. All materials shall conform in strength, quality of workmanship to that which is usually provided by the trade in general. Any variance from the specifications or standards of quality must be clearly pointed out in writing by the bidder.
B. More or Less: Quantities are estimated only and shall be bid on a MORE OR LESS basis. For the purpose of comparison, bids shall be made on the various materials in the quantities listed in the proposal. Listed quantities shall not be considered firm estimates of requirements for the year, nor shall the County be bound or limited to quantities listed.
C. Quantities: The County does not bind itself to purchase these items in specific quantities. Payment will be made only for quantities actually ordered, delivered, and accepted.
D. Term: The period of this contract shall be for a period of one year from its effective date. Either party may at any time during the life of this contract terminate this contract by giving thirty (30) days’ notice in writing to the other party of its intention to cancel.
E. Right to Award: The County reserves the right to make contract award on all groups of materials listed on the bid form or award based on any group or based on any combinations of groups.
F. Right to Reject/Accept: The County reserves the right to reject any or all bids, accept any presented bids which meet or exceed these specifications that are in the best interest of the County and will not necessarily bind the County to accept the lowest bid.
G. Material Availability: Material of each size and type shall be available during any workday, Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m. upon 24-hour notice by the County. The requesting department or division head in charge of the work and the vendor’s representative shall establish, by mutual consent, a delivery schedule.
H. Changes: Any proposed change in this contract shall be submitted to the Cowlitz County Public Works Department for prior approval and they will make the change by a contract modification. Any oral statement or representation changing any of these terms or conditions is specifically unauthorized and is not valid.
I. Invoices: Payment will be made according to state statute, in the month following use of materials, providing a properly detailed invoice has been furnished. Vendor shall accurately invoice per the prices in the contract and shall issue one invoice per order. Invoices shall be mailed to: Cowlitz County-Public Works Accounts Payable 1600 13th Avenue S. Kelso, WA 98626 or emailed to publicworks@cowlitzwa.gov.
II. SPECIAL INSTRUCTIONS
A. This is to be considered an open-ended bid, inasmuch as the materials will be purchased against this bid for a period of May 1, 2025 through April 30, 2026.
B. Prices may not increase during the contract period.
C. Multiple vendors may be selected based upon this bid. Actual individual orders will be placed with the vendor having the lowest evaluated cost based on the total of:
1. Quoted bid prices, and 2. $2.00/mile travel cost from the work area to the pick-up point.
Travel distance will be from the vendor plant or pit site to the work site with the haul route to be determined by Cowlitz County. The following is an example of how the lowest evaluated price will be determined.
Example: Quantity of material required for the job, 90 tons of item X. This equals 9 loads @ 10 tons per load.
VENDOR A: Bid price for X material $25.75/ton. Distance from the work site: 12 miles.
VENDOR B: Bid price for X material $27.00/ton. Distance from the work site: 5 miles.
Evaluation for the day’s material order:
Vendor A: (90 x $25.75) + (9 x 12 x $2.00) = $2,533.50
Vendor B: (90 x $27.00) + (9 x 5 x $2.00) = $2,520.00
Under this example, Vendor B has the lowest evaluated price for the material.
D. COWLITZ COUNTY STRUCTURAL FILL - SIEVE ANALYSIS
Materials
Aggregate for Structural Fill shall meet the following requirements.
1. Grading shall conform to the following gradation:
¼-inch square 15-35
U.S. No. 200 5 max.
2. 70% of the aggregate retained on each of the 1-inch square and ¼-inch square sieves shall have at least one fractured face.
3. Structural Fill shall consist of unweathered, hard, angular, durable, free-draining material that is visibly well graded from course to fine.
E. The County may reject all material that does not meet, as determined by the County, the requirements for the specific job being performed.
F. Cowlitz County retains the right to randomly sample and test materials for compliance with material specifications. Non-conforming material will be rejected as determined by the County and will result in the selection of a different vendor. All items listed followed by "WSDOT" shall conform to the State of Washington Standard Specifications for Road, Bridge and Municipal Construction, 2025 English Edition.
G. Measurement will be made per ton or per yard "truck measure." If used, scales shall be easily accessible and shall be certified at least every six months.
H. After the bids are opened, the Board will determine a list of qualified suppliers and notify those suppliers of their intention to purchase various materials during the period specified.
BOCC Agenda
Meeting Date: 04/08/2025
REVISED CRP NO. 725 and No. 700-11(1) - CALL FOR BIDS - S Cloverdale Rd Improvements and S Cloverdale Rd - Confer Rd Intersection Improvements - Project Nos. 1235 and 1301
Submitted For: Susan Eugenis, Public Works
Department: Public Works
Subject and Summary Statement
Submitted By: Emilie Cochrane, Public Works
Information
Attached are County Road Projects No.725 for the South Cloverdale Road Improvements and No. 700-11(1) for the South Cloverdale Road – Confer Road Intersection Improvements Projects. The projects will be bid together and will include widening the road to 6’ wide shoulders, replacing culverts and improving the sight distance at the intersection. The projects will receive County Road Administration Board funds, FHWA Block Grant Program funds and ARPA funds. Grant funds will account for $6,313,137 and County Road Funds will account for $3,621,863.
Will Staff Attend - NAME OF STAFF or No
Yes
Department Recommendation
It is the recommendation of the Department of Public Works that the Board move to approve the Call for Bids, set the bid opening for May 12, 2025, and publish the Notice in the usual manner.
Fiscal Impact
Expenditure Required $: 9,935,000
Budget Sufficient Y-N: Y
Amendment Required Y-N: N
Source of Funds - What Dept ? : Roads
Grant Y-N: Y
Attachments
CRP No. 725
CRP No. 700-11(1)
Call for Bids
Notice to Contractors
Original CRP 725
Original CRP 700-11(1)
Vicinity Map
Form Review
Inbox Reviewed By
Mike Moss, Public Works
Form Started By: Emilie Cochrane
Mike Moss
04/02/2025 07:26 AM
Started On: 04/01/2025 12:10 PM
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
In the Matter of Initiating a County Road Project Designated as C.R.P. No. 725; Project No. 1235
IT IS HEREBY RESOLVED THAT S Cloverdale Road, State Road Log No. 31510, from Mile Post No. 0.13 to 0.81, be improved as provided below:
Reconstruct roadway to include two 11-foot wide travel lanes with 6-foot shoulders. Reconstruction will include horizontal and vertical alignment improvements.
Arterial ( )
Collector ( X )
Access ( )
This project is hereby declared to be a public necessity and the County Road Engineer is hereby ordered and authorized to report and proceed thereon as by law provided. (RCW 36.75.050, 36.80.030, 36.80.070)
IT IS FURTHER RESOLVED THAT an appropriation from the officially adopted road fund budget and based on the County Engineer's estimate is hereby made in the amounts and for the purposes shown:
(X) This project is included in the officially adopted annual road program as Item 1. ( ) The project is hereby made a part of the officially adopted annual road program in accordance with
IT IS FURTHER RESOLVED THAT:
(X) The construction is to be accomplished by contract in accordance with RCW 36.77.020. et.seq. ( ) The construction is to be accomplished by county forces in accordance with RCW 36.77.060 and WAC 136-18.
ADOPTED this ______ day of _________________, 2025.
BOARD OF COUNTY COMMISSIONERS
ATTEST: OF COWLITZ COUNTY, WASHINGTON
Kelly Grayson Richard R. Dahl, Chairman Clerk of the Board
Steve Rader, Commissioner
Steven L. Ferrell,
Commissioner
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
In the Matter of Initiating a County Road Project Designated as C.R.P. No. 700-11(1); Project No. 1301
IT IS HEREBY RESOLVED THAT S CLOVERDALE ROAD, State Road Log No. 31510, from Mile Post No. 0.77 to 0.85, be improved as provided below:
Reconstruct the intersection with Confer Road to improve visibility and safety.
Arterial ( ) Collector ( X )
Access ( )
This project is hereby declared to be a public necessity and the County Road Engineer is hereby ordered and authorized to report and proceed thereon as by law provided. (RCW 36.75.050, 36.80.030, 36.80.070)
IT IS FURTHER RESOLVED THAT an appropriation from the officially adopted road fund budget and based on the County Engineer's estimate is hereby made in the amounts and for the purposes shown:
(X) This project is included in the officially adopted annual road program as Item 2 ( ) The project is hereby made a part of the officially adopted annual road program in accordance with
IT IS FURTHER RESOLVED THAT:
36.81.130.
(X) The construction is to be accomplished by contract in accordance with RCW 36.77.020. et.seq. ( ) The construction is to be accomplished by county forces in accordance with RCW 36.77.060 and WAC 136-18.
ADOPTED this ______ day of _________________, 2025.
BOARD OF COUNTY COMMISSIONERS
ATTEST: OF COWLITZ COUNTY, WASHINGTON
Kelly Grayson
Richard R. Dahl, Chairman Clerk of the Board
Steve
Rader, Commissioner
Steven L. Ferrell,
Commissioner
NOTICE CALL FOR BIDS
The Board of County Commissioners of Cowlitz County, Washington will receive sealed bids until , prior to 1:30 p.m., for the following work: SOUTH CLOVERDALE ROAD IMPROVEMENT PROJECT AND SOUTH CLOVERDALE ROAD-CONFER ROAD INTERSECTION IMPROVEMENT PROJECT.
Work performed under this contract consists of the following:
Temporary traffic control, erosion control and water pollution prevention, clearing and grubbing, shoring, roadway excavation and structural fill, installation of storm drain pipe, culverts and inlets, removal of culverts and concrete box culvert, installation of steel structural plate arch culvert and three sided concrete box culvert and concrete footings, wingwalls and headwalls, temporary stream diversion, stream reconstruction, temporary water main, new water main and services, planing pavement, roadway paving, guardrail and associated work.
At that time all bids will be publicly opened and read in the Public Works Administration Building Training Room. Bids must be addressed to:
Cowlitz County Department of Public Works
Attn: County Engineer
1600 13th Avenue South Kelso WA 98626
Project bid documents (Plans, specifications, addenda, bid documents, bidders list and plan holders list) for this project are available online for inspection during the bidding period through the Builders Exchange of Washington (BXWA) website at www.bxwa.com. Click on Posted Projects, then Public Works, then Cowlitz County and then Projects Bidding. These documents are available for viewing, downloading and printing on your own equipment free of charge. This service is provided to Prime Bidders, Subcontractors, and Vendors bidding on this project. Bidders will need to “Register as a Bidder” through the BXWA in order to receive automatic e-mail notification of future addenda and to be placed on the Bidders List. Bidders should contact Builder’s Exchange of Washington at (425) 258-1303 for questions regarding access or registration.
It is the sole responsibility of the Bidder to obtain Addenda, if any. Addenda information will be available on the BXWA web site at www.bxwa.com. Cowlitz County accepts no responsibility or liability and will provide no accommodation to bidders who fail to check for addenda and thereby submit inadequate or incomplete responses.
Cowlitz County will not provide paper copies of the Project bid documents for this project for bidding purposes. A copy of the plans and specifications may be reviewed at the office of the Clerk of the Board of County Commissioners.
All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier’s check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid proposal deposit shall be forfeited to Cowlitz County.
All documents received in response to this invitation to bid will become a matter of public record and subject to the Washington public disclosure act under chapter 42.56 RCW.
Cowlitz County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
The Board reserves the right to reject any and all bids and to waive any immaterial irregularities or informalities in any bid or in the bidding.
DATED this ________ day of _______________, 2025.
BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
Richard R. Dahl, Chairman
Steve Rader, Commissioner
Steven L. Ferrell, Commissioner
ATTEST:
Kelly Grayson, Clerk of the Board
NOTICE TO CONTRACTORS CALL FOR BIDS
The Board of County Commissioners of Cowlitz County, Washington will receive sealed bids until May 12, 2025, prior to 1:30 p.m., for the following work: SOUTH CLOVERDALE ROAD IMPROVEMENT PROJECT AND SOUTH CLOVERDALE ROAD-CONFER ROAD INTERSECTION IMPROVEMENT PROJECT.
Work performed under this contract consists of the following:
Temporary traffic control, erosion control and water pollution prevention, clearing and grubbing, shoring, roadway excavation and structural fill, installation of storm drain pipe, culverts and inlets, removal of culverts and concrete box culvert, installation of steel structural plate arch culvert and three sided concrete box culvert and concrete footings, wingwalls and headwalls, temporary stream diversion, stream reconstruction, temporary water main, new water main and services, planing pavement, roadway paving, guardrail and associated work.
At that time all bids will be publicly opened and read in the Public Works Administration Building Training Room. Bids must be addressed to:
Cowlitz County Department of Public Works
Attn: County Engineer
1600 13th Avenue South Kelso WA 98626
Project bid documents (Plans, specifications, addenda, bid documents, bidders list and plan holders list) for this project are available online for inspection during the bidding period through the Builders Exchange of Washington (BXWA) website at www.bxwa.com. Click on Posted Projects, then Public Works, then Cowlitz County and then Projects Bidding. These documents are available for viewing, downloading and printing on your own equipment free of charge. This service is provided to Prime Bidders, Subcontractors, and Vendors bidding on this project. Bidders will need to “Register as a Bidder” through the BXWA in order to receive automatic e-mail notification of future addenda and to be placed on the Bidders List. Bidders should contact Builder’s Exchange of Washington at (425) 258-1303 for questions regarding access or registration.
It is the sole responsibility of the Bidder to obtain Addenda, if any. Addenda information will be available on the BXWA web site at www.bxwa.com. Cowlitz County accepts no responsibility or liability and will provide no accommodation to bidders who fail to check for addenda and thereby submit inadequate or incomplete responses.
Cowlitz County will not provide paper copies of the Project bid documents for this project for bidding purposes. A copy of the plans and specifications may be reviewed at the office of the Clerk of the Board of County Commissioners.
All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier’s check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid proposal deposit shall be forfeited to Cowlitz County.
All documents received in response to this invitation to bid will become a matter of public record and subject to the Washington public disclosure act under chapter 42.56 RCW.
Cowlitz County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
The Board reserves the right to reject any and all bids and to waive any immaterial irregularities or informalities in any bid or in the bidding.
DATED this ________ day of _______________, 2025.
BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
PUBLISHED:
PUBLICATION REQUIREMENT: To be published three times prior to May 12, 2025.
BILLING INFORMATION:
1) AFFIDAVIT TO: Cowlitz County Commissioners Attn: Clerk of the Board
2) AFFIDAVIT AND BILL TO: Cowlitz County Department of Public Works P.O. 01015 1600 – 13th Avenue South Kelso, WA 98626
BOCC Agenda
Meeting Date: 04/08/2025
ANNUAL CERTIFICATION 2024 - County Road Administration Board
Submitted For: Susan Eugenis, Public Works
Submitted By: Emilie Cochrane, Public Works Department: Public Works
Information
Subject and Summary Statement
Attached are the 2024 Annual Certifications for the County Road Administration Board's (CRAB) review and acceptance. The certifications were signed where appropriate utilizing DocSign, as directed by CRAB.
Will Staff Attend - NAME OF STAFF or No
Yes
Department Recommendation
It is the recommendation of the Department of Public Works that the Board accept the 2024 Annual Certifications for CRAB, as presented.
Attachments
CRAB Reports - 2024
Inbox
Susan Eugenis
Emilie Cochrane
Susan Eugenis
Mike Moss, Public Works
Form Started By: Emilie Cochrane
Form Review
Reviewed By Date
Emilie Cochrane
Susan Eugenis
Mike Moss
04/01/2025 02:29 PM
04/01/2025 02:39 PM
04/02/2025 07:28 AM
Started On: 04/01/2025 01:21 PM
BOCC Agenda
Meeting Date: 04/08/2025
CONTRACT COMPLETION - Project No. 9162 - Advanced Excavating Specialists
Submitted For: Rich White, Public Works
Submitted By: Emilie Cochrane, Public Works Department: Public Works
Information
Subject and Summary Statement
A final inspection of the International Way Emergency Sewer Gravity Line Repair has been made by the Department of Public Works and all phases of the work have been found to be satisfactorily complete. The project was constructed in accordance with the plans and specifications with all material incorporated in the project meeting specifications. The final cost of the project was $52,600.68. A copy of the Construction Cost Summary is attached.
Will Staff Attend - NAME OF STAFF or No
Yes
Department Recommendation
It is the recommendation of the Department of Public Works that the Board move to accept the contract with Advanced Excavating Specialists for the International Way Emergency Sewer Gravity Line Repair as being complete by signing the attached letter.
Please return the original signed letter for mailing.
Fiscal Impact
Expenditure Required $: 52600.68
Budget Sufficient Y-N: Y
Amendment Required Y-N: N
Source of Funds - What Dept ? : Water/Sewer
Grant Y-N:
Contract Completion Letter
Inbox
Emilie Cochrane
Susan Eugenis
Mike Moss, Public Works
Form Started By: Emilie Cochrane
Attachments
Form Review
Reviewed By Date
Emilie Cochrane
04/02/2025 09:29 AM
Susan Eugenis 04/02/2025 10:20 AM
Savannah Clement 04/02/2025 10:23 AM
Started On: 04/01/2025 11:29 AM
Board of Cowlitz County Commissioners
Michael LaFave
Advanced Excavating Specialists
1200 Hazel Street
Kelso, WA 98626
April 8, 2025
BOCC:ec cc:
SUBJECT: International Way Emergency Sewer Repair Contract Completion
We have received certification from our Department of Public Works that you have satisfactorily completed your contract for the International Way Emergency Sewer Repair project. Therefore, we accept your contract as being complete.
Your retainage will be held for thirty (30) days from this date and until releases are received from the Department of Labor and Industries and the Department of Revenue.
Very truly yours,
BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
Richard R. Dahl, Chairman
Steve Rader, Commissioner
Steven L. Ferrell, Commissioner
BOCC Agenda
Meeting Date: 04/08/2025
Letter dated 3/27/25 from Paul Helenberg, Mayor, City of Castle Rock, re: Rural Development Funding; Cowlitz PUD I-5 Corridor
Submitted For: Kelly Grayson, Clerk of the Board
Submitted By: Kelly Grayson, Clerk of the Board Department: Commissioners Office
Information
Subject and Summary Statement
Letter dated 3/27/2025 from Paul Helenberg, Mayor, City of Castle Rock regarding the Rural Development Funding; Cowlitz PUD I-5 Corridor Electric Distribution Capacity Upgrades Project.
Will Staff Attend - NAME OF STAFF
Department Recommendation
Letter
Form Started By: Kelly Grayson
Final Approval Date: 04/01/2025
Attachments
Form Review
Started On: 04/01/2025 02:04 PM
BOCC Agenda
Meeting Date: 04/08/2025
Letter dated 4/8/25 Sarah Paschke Silver Lake Watershed Advisory Council
Submitted For: Kelly Grayson, Clerk of the Board
Submitted By: Kelly Grayson, Clerk of the Board
Department: Commissioners Office
Subject and Summary Statement
Information
Letter dated 4/8/2025 to Sarah Paschke appointing her to the Silver Lake Watershed Advisory Council. This is a 4-year term that expires on January 31, 2029.
Will Staff Attend - NAME OF STAFF Department Recommendation
Letter
Form Started By: Kelly Grayson
Final Approval Date: 04/01/2025
Attachments
Form Review
Started On: 04/01/2025 03:04 PM
Board of Cowlitz County Commissioners
Richard R. Dahl, Chairman District 3
Steve Rader, Commissioner District 1
Steven L. Ferrell, Commissioner District 2
Kelly Grayson, Clerk of the Board
April 8, 2025
Ms. Sarah Paschke
Dear Ms. Paschke ,
The Cowlitz County Board of Commissioners is pleased to appoint you to the Silver Lake Watershed Advisory Council for a 4-year term, expiring on January 31, 2029.
We sincerely appreciate your willingness to serve in this important role and are delighted by your commitment. The Silver Lake Watershed Advisory Council meets the 2nd Tuesday of the month at 1:30 p.m. via ZOOM. If you have any questions, please don't hesitate to contact us at 360-577-3020.
Please also return a signed copy of the Code of Ethics and the Completion Certificate for the Open Public Meetings Act (OPMA) and Public Records Act (PRA) Training, either by mail or via email at cowlitz@cowlitzwa.gov. Additionally, as part of your new role, any records created or maintained in relation to your government duties, including through personal email or phone, are subject to the Public Records Act. Should you have any questions regarding this, feel free to contact our Public Records Department at 360-577-3020.
Sincerely,
Board of County Commissioners of Cowlitz County, Washington
Richard R. Dahl, Chairman
Steve Rader, Commissioner
Steven L. Ferrell, Commissioner
cc: Commissioner’s Record WSU Extension
Cowlitz County Board of Commissioners (360)577-3020 Fax (360) 423-9987
207 North 4th Avenue
cowlitz@cowlitzwa.gov
Kelso, WA 98626
www.co.cowlitz.wa.us
BOCC Agenda
Meeting Date: 04/08/2025
Letter 4/8/25 Ray Van Tongeren reappoint to Homeless Housing Task Force
Submitted For: Kelly Grayson, Clerk of the Board
Submitted By: Kelly Grayson, Clerk of the Board
Department: Commissioners Office
Subject and Summary Statement
Information
Letter dated 4/8/25 to Ray Van Tongeren reappointing him to the Homeless Housing Task Force. This is a 2-year term that expires on April 30, 2027.
Will Staff Attend - NAME OF STAFF Department Recommendation
Letter
Form Started By: Kelly Grayson
Attachments
Form Review
Started On: 04/01/2025 03:06 PM Final Approval Date: 04/01/2025
Board of Cowlitz County Commissioners
Richard R. Dahl, Chairman District 3
Steve Rader, Commissioner District 1
Steven L. Ferrell, Commissioner District 2
Kelly Grayson, Clerk of the Board
April 8, 2025
Mr. Ray Van Tongeren
Dear Mr. Van Tongeren ,
The Cowlitz County Board of Commissioners is pleased to reappoint you to the Homeless Housing Task Force for a 2-year term, expiring on April 30, 2027.
We sincerely appreciate your willingness to serve in this important role and are delighted by your commitment. Please also the Completion Certificate for the Open Public Meetings Act (OPMA) and Public Records Act (PRA) Training, either by mail or via email at cowlitz@cowlitzwa.gov. As a reminder, as part of your new role, any records created or maintained in relation to your government duties, including through personal email or phone, are subject to the Public Records Act. Should you have any questions regarding this, feel free to contact our Public Records Department at 360-577-3020.
Sincerely,
Board of County Commissioners of Cowlitz County, Washington
Richard R. Dahl, Chairman
Steve Rader, Commissioner
Steven L. Ferrell, Commissioner
cc: Commissioner’s Record Health & Human Services
Cowlitz County Board of Commissioners (360)577-3020 Fax (360) 423-9987
207 North 4th Avenue
cowlitz@cowlitzwa.gov
Kelso, WA 98626
www.co.cowlitz.wa.us
BOCC Agenda
Meeting Date: 04/08/2025
Letter 4/8/25 Supporting Mt. St. Helens Institute Building Repairs
Submitted For: Kelly Grayson, Clerk of the Board
Submitted By: Kelly Grayson, Clerk of the Board
Department: Commissioners Office
Subject and Summary Statement
Information
Letter dated 4/8/2025 regarding Support for Mount St. Helens Institute's request for Federal Building Repairs.
Will Staff Attend - NAME OF STAFF
Department Recommendation
Letter
Form Started By: Kelly Grayson
Final Approval Date: 04/03/2025
Attachments
Form Review
Started On: 04/03/2025 12:19 PM
April 8, 2025
Board of Cowlitz County Commissioners
Commissioners
Steve Rader, Commissioner District 1
Steven L. Ferrell, Commissioner District 2
Richard R. Dahl, Commissioner District 3
Kelly Grayson, Clerk of the Board
Subject: Urgent Need for Federal Building Repairs to Support Critical Nonprofit and Visitor Services
Dear Federal Representative,
We urge you to support funding for critical repairs to the Science and Learning Center at Coldwater, a federally owned facility that serves as the heart of environmental education, and public access at Mount St. Helens. Operated by the Mount St. Helens Institute, this center connects thousands of students, educators, and visitors to hands-on science, fostering environmental literacy and inspiring the next generation of stewards for our public lands. It also currently serves as the primary U.S. Forest Service Visitor Center for the Monument, making it an essential gateway for public engagement.
However, the facility is facing severe infrastructure failures, including a failed septic system, a leaking roof, a compromised domestic water system, and a noncompliant fire sprinkler system. Without urgent investment, safety concerns will jeopardize educational programming, public access, and the viability of this vital resource.
Beyond its educational impact, the center generates federal revenue through fee collections and permits and supports local economies that depend on tourism. Allowing the facility to further deteriorate risks lost revenue as well as the degradation of a federal asset meant to serve the public.
Investing in these repairs is an investment in science education, public engagement, responsible federal stewardship, and the economic development of gateway communities. We urge you to prioritize this matter and allocate the necessary resources to address these critical repairs. This Investment ensures this facility can continue serving as a portal for visitors from around the world to engage with the transformative story of Mount St. Helens and its recovery.
Thank you for your time and consideration.
cc: Commissioner’s Record
Sincerely, Board of County Commissioners Of Cowlitz County, Washington
Richard R. Dahl, Chairman
Steve Rader, Commissioner District 1
Steven L. Ferrell, Commissioner District 2
Cowlitz County Board of Commissioners (360)577-3020
207 North 4th Avenue
cowlitz@cowlitzwa.gov
Kelso, WA 98626
www.co.cowlitz.wa.us
Meeting Date: 04/08/2025
RESOLUTION - Rescinding Resolution No. 25-004 - Emergency Repair on International Way Gravity Sewer Line
Submitted For: Rich White, Public Works
Department: Public Works
Subject and Summary Statement
Submitted By: Emilie Cochrane, Public Works
Information
Attached is a resolution rescinding Resolution No. 25-004, which declared an emergency due to damages to the sewer gravity line at the International Way sewer system. Immediate attention was required, resulting in Public Works hiring Advanced Excavating Specialists to complete the repairs as quickly as possible at a total cost of $52,600.68. The emergency no longer exists.
Will Staff Attend - NAME OF STAFF or No
Yes
Department Recommendation
It is the recommendation of the Department of Public Works that the Board move to rescind Resolution 25-004, dated January 21, 2025, which proclaimed an emergency due to damages to the sewer gravity line at the International Way sewer system.
Fiscal Impact
Expenditure Required $: 52,600.68
Budget Sufficient Y-N: Y
Amendment Required Y-N: N
Source of Funds - What Dept ? : Water/Sewer
Grant Y-N:
Resolution - Rescinding Resolution 25-004
Resolution - Declaration of Emergency
Inbox
Susan Eugenis
Mike Moss, Public Works
Form Started By: Emilie Cochrane
Attachments
Form Review
Reviewed By Date
Susan Eugenis
04/01/2025 02:37 PM
Mike Moss 04/02/2025 07:26 AM
Started On: 04/01/2025 11:56 AM
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ
COUNTY, WASHINGTON
In the Matter of Rescinding Resolution ) No. 25-004 which Proclaimed an Emergency ) For Damages in the Sewer Gravity Line at the ) International Way Sewer System ) RESOLUTION NO.
WHEREAS, The Board of County Commissioners of Cowlitz County, Washington, on January 21, 2025, declared that an emergency existed due to damages in the sewer gravity line at the International Way Sewer System where repairs were necessary for safe travel; and
WHEREAS, the Department of Public Works reports that the repair has been completed at a total cost of $52,600.68; and immediately
WHEREAS, a State of Emergency no longer exists.
NOW THEREFOR BE IT RESOLVED, by the Board of County Commissioners of Cowlitz County, Washington, that Resolution No. 25-004, adopted on January 21, 2025, is hereby rescinded effective the date signed below.
DATED this 8th day of April , 2025.
BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON
Richard Dahl, Chairman
ATTEST: Steve Rader, Commissioner
Kelly
Grayson
Steven L.
Ferrell,
Commissioner Clerk of the Board
