Town of Colonial Beach-2022 Annual Report

- TOWN OF COLONIAL BEAC H -

2022 ANNUAL REPORT

Town Council | 3 A Message from the Manager | 4 Town Managerʼs Office | 4 Economic Development | 5 Grants | 5 Finance & Customer Service | 5 Public Works Department | 6 Police Department | 7 Parks & Recreation | 7 Community Development & Zoning | 8 Human Resources | 8 Town Clerk | 8

ANNUAL

REPORT

- TOWN OF COLONIAL BEAC H -

TOWN COUNCIL

2022

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Colonial Beach is an attractive, historical beach town committed to family, business, the arts, and a healthy lifestyle. Town Council serves as the policy-making body of your local government.

The Town of Colonial Beach is governed by a Mayor and six council members, elected to staggered terms.

The Council is the legislative policy-making body for the town government. Council appoints a Town Manager who is responsible for the day-to-day administration and operations of the town government, appoints and supervises employees, implements policies, and addresses priorities adopted by the Council.

The Town Council has a Liaison structure to better service the residents of the community.

The Liaison assignments for FY2022 are as follows:

MAYOR

ROBIN SCHICK Administration and the RAFT (Resiliency) Committee

VICE MAYOR

COUNCILMEMBER

COUNCILMEMBER

COUNCILMEMBER

COUNCILMEMBER

COUNCILMEMBER

VICKI ROBERSON Finance Department

ANDREA CLEMENT Schools

DAVID WILLIAMS Public Works Department

TOM MONCURE Public Safety, including Police & Volunteer Fire Department & Volunteer Rescue Squad

KENNY ALLISON Planning and Parks & Recreation

DR. CARYN SELF SULLIVAN Economic Development & Nonprofit Government Organizations (NGO’s)

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ANNUAL

REPORT

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It is my pleasure to present the 2022 Annual Report for the Town of Colonial Beach. This report highlights significant accomplishments and initiatives over the past year and critical financial information for the Town of Colonial Beach.

2022 was a banner year for the Town. The Town Council and Staff met in January 2022 to set the strategic action plan for the next two years. Town staff worked diligently to implement the goals of the Town Council throughout the year, and they can be viewed on our Town's website.

On behalf of the Town staff, we remain poised to provide excellent service to the residents and visitors of the Town of Colonial Beach.

India Adams-Jacobs, MPA Town Manager

TOWN OF - COLONIAL BEAC H -

TOWN MANAGER’S OFFICE Legislative Affairs •Successfully secured $5.7 million in infrastructure funding for water and sewer projects through legislative affairs efforts •Secured $50,000 in federal funding for scoping phase of the North beach Shoreline Protection Project Infrastructure •VDOT Dwight Avenue Extensionawarded $1.85 million for road extension •North Beach Shoreline Protection Project- moved to scoping phase •Lead efforts to improve wayfinding signage on the town’s beaches with generous grant funds from the Colonial Beach Community Foundation.

•Gateway and wayfinding signage development is underway along and Washington & Colonial Ave, with the assistance of the Department of Housing and Community Development grant funding.

Staffing •Successfully recruited new passionate servant leaders to our senior leadership, including a new Chief of Police, Economic Development Manager, Director of Public Works, and Director of Community Development & Zoning

2022

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Budget & Finance •Collaborated with financial advisors for adoption of town’s 1st financial policies •Creation of Town’s Budget Document, leading to the 1st Government Financial Officers Association Budget Award in the Town’s history Community Engagement •Held 1st Town Hall on Town Hill •Council Communications Document created to improve communications •Town Manager updates on WWER •Completed Town’s 1st parking study to assess town parking status •2023 Town Plans – Approval to begin Stormwater & Resiliency Plan – Parks Master Plan approval •Created new social media accounts on Next Door, Twitter, and LinkedIn for improved communications Technology & Innovation •New town website launched in April for improved user experience •New online business license payment option •Transition from .NET to .GOV to increase credibility

- TOWN OF COLONIAL BEAC H -

ECONOMIC DEVELOPMENT

- TOWN OF COLONIAL BEAC H -

GRANTS

ANNUAL

REPORT • Completed Econ omic Development 2022 Strategic Plan • Collaborated with Downtown Colonial Beach to continue positive pr ogress on Main Str eet Initiative and Attended Natio nal Main Street Co nference • Increased coopera tion and relationsh ips with Northern Neck Planning and Fredericksburg Re gional Alliance • Completed two-y ear Rural Developme nt Community Initiative program to help Colonial Be ach improve in key areas • Worked with Comm unity Heart and So ul to get established in Colon ial Beach • Connected with po tential business ow ners regarding expansion into Co lonial Beach

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•Awarded $387,416 from the Virginia Land Conservation Foundation to preserve Eleanor Park in perpetuity •Awarded $160,000 from the US Department of Justice to fund the Police Department’s efforts to seek accreditation •Awarded $103,500 from the Community Flood Preparedness Fund for the development of the Town’s Resilience Plan and Stormwater Management Plan •Awarded $32,000 in wayfinding signage grant funding from VA Housing & Community Development

- TOWN OF COLONIAL BEAC H -

FINANCE & CUSTOMER SERVICE •Adopted Financial Policies on February 16, 2022 •Completed the Audit before the December 15th due date, with clean and unmodified opinion •Fiscal Year 2023 Budget completed on May 18, 2022 •Lowered rate for financial, real estate, professional services and massage parlors •Added a minimum license fee to streamline process for businesses – Due date changed to May 1 – Vehicle license fees; added license fees to Personal Property Billing, which eliminates need for a physical decal •Completed the Water/Sewer rate study

98%

Real Estate Tax Collection Rate

71 %

Personal Property Tax Collection Rate

39,584

Payment Transactions Processed

1250 255

Business Licenses Issued

1816

Purchase Orders Processed

Accounts Payable Checks Issued Totaling

6.59M

$

ANNUAL

REPORT

2022

- TOWN OF COLONIAL BEAC H -

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PUBLIC WORKS DEPARTMENT

Central Drainage Area •The Central Drainage Area project will allow for additional development, addressing capacity and aging infrastructure issues with the Town's water and sewer distribution systems in the downtown area by up-sizing system pipes and eliminating unnecessary lines.

Paving Program •Paving was completed to include utility patches

Infiltration issues with stormwater entering the sanitary sewer system will also be dealt with in the project area by lining pipes and manholes. The project timeline is estimated to be six to nine months and will be worked on in stages, which will be communicated to the public as timelines are determined.

Bike/Golf Cart Path Upgrade •Bike and golf cart path was repaved and split rail fence was installed to improve safety

Sewer Main Replacements •6” main line was replaced between 6th & 7th Streets •Wilkerson 8” sewer main was replaced

Castlewood Park •Fence installed •Re-established green space around trees •Milled and rolled current parking area Town Pier Repairs •$100k invested into storm damage repair •3 pilings replaced •$60K moved from CIP to replace 20 pilings in Spring ‘23 •Gates built and signed to be able to close pier in climate weather •5-year strategic maintenance plan submitted via CIP process New Trash Truck •A new trash was purchased and put into service

TOWN OF - COLONIAL BEAC H -

TOWN OF - COLONIAL BEAC H -

DEPARTMENT

RECREATION

POLICE

Increased Performance & Accountability •Began implementing Guardian Score, a measurable, survey solution designed to help police administrations use real-time data analytics and insights to understand how their police officers interact with their community members Awards •Assisted Town’s Grant Manager in preparing a successful grant application- US Department of Justice awarded a grant of $160,000 to fund the Police Department’s accreditation process Staff Training & Development •Leadership Training – Sgt. Brothers VACP First Line Supervisor – Lt. Parsons FBI LEEDA Trilogy – Capt. Lombraña FBI LEEDA Trilogy – Capt. Lombraña VACP PELS •Hired 4 new patrol officers •2 patrol officers promoted to Sergeant

Safety Equipment Upgrades •Purchased ballistic shields and helmets for Active Threat Response •Acquired department sideby-side for emergency operations

Increased Community Engagement Events •Polar Plunge •Coffee with a Cop (x2) •Taco Truck at Riverwood •Town Hall on Town Hill •Job Fairs (x2) •Policy Development •Trunk or Treat •Career Fair at CBHS •National Night Out •K9 Program Established •Public Safety Day •Promotion Event for New Life Church Bible School 2 Sergeants

ANNUAL

REPORT

2022

PARKS &

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Programming •Established Parks & Rec program guides •Spring & Fall soccer program established with 40 kids in attendance •Parks, Rec, & Events PSA’s now featured on 88.1 WWER

Community Activities •Co-sponsored National Night Out •Held a home & door decorating contest •Organized 2 successful movie nights •Held 1st Family Game Night •Held 1st Kite Day in conjunction with the Virginia Osprey Festival Sports & Athletics •Organized Tennis Days at Torrey Smith Recreation Park •Held 1st Powder Puff football game •Sponsored 2 kids for the Healthy Kids Running Series Accomplishments •Increased revenues related to the Special Events & Vendor program •Oyster Wars Historical Marker approved •Secured new equipment box at Washington Avenue Park for Colonial Mini Golf •New balls & nets purchased/installed at South Beach Volleyball Court

ANNUAL

- TOWN OF COLONIAL BEAC H -

COMMUNITY DEVELOPMENT & ZONING

- TOWN OF COLONIAL BEAC H -

HUMAN RESOURCES

- TOWN OF COLONIAL BEAC H -

TOWN CLERK

REPORT •50 single family dwelling/housing 2022 construction projects initiated •Issued 300+ permits •Reviewed and permitted phases 2 and 3A of Dodson Developments •Revising current permit applications to conform with review •Creating Standard Operating Procedures within the department •Hired Community Enhancement Officer •Updated zoning ordinances

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Recruitment •Attended 2 job fairs and conducted 51 interviews •Hired and onboarded 15 new employees •Working towards having a pay study completed to help with recruitment & retention Training •Became a Virginia Values Veterans (V3) Certified employer •DHRM/Local Choice/Benefits administration •Cardinal system •Virginia Retirement System (VRS) participated in political subdivision round table •Virginia Risk Sharing Association – Family Medical Leave Act, Diversity Equity and Inclusion training Compliance •Audited I-9's & became compliant with the current standards •Added EEO information into our application process •Updated required federal & state posters

•Revised Senior Discount Application •Enhanced Code Red distribution and sign-ups •Enhanced internet speeds in Town Center for improved streaming •Researched additional improvements for audio in Town Center for public meetings

C O LO N IA L B EA

C H , VA

Colonial Beach is an attractive, historical beach town committed to family, business, the arts, and healthy lifestyle.

Vision Statement for Colonial Beach 2020–2030

Town of Colonial Beach | 315 Douglas Avenue | Colonial Beach, Virginia 22443 P: 804-224-7181 | F: 804-224-7185