COLEGIO ROOSEVELT EMPLOYEE HANDBOOK
The Employee Handbook is the school’s internal documentation specific to expectations, guidelines, and practices in which all employees are expected to respect, honor, and adhere All expectations, guidelines, and practices outlined in the ALL Employee Handbook align with Board Policy and our Internal Regulamento
This handbook is a reference and as such, is a ‘living’ document that will be revised as needed to ensure communication with our employees is effective, clear, concise, and transparent Handbook updates will be communicated in the Condor Connect
Table of Contents
Table of Contents
About Colegio Roosevelt
Accreditation, Affiliations, & Associations
Active Supervision
Adult Visitors/Guest Speakers/Chaperones (non-FDR faculty)
After School Activities, Condors and Artistic Grooves
Alcohol, Drugs, Vaping, & Smoking
All Things FDR
Assemblies
Assessment, Grading, & Reporting
Attendance Expectations
Back to School Events
Banking
Benefits for Personnel
Board of Trustees & Policy Manual
Budget and Ordering Process
Campus Parking
Checkout Procedures (at Semester and Departing Employees)
Child Protection
Classroom/Office Security
Communication (Internal)
Communication (with Parents)
Confidentiality & Access to Information
Contract Renewal & Intention to Return
Controversial Topics & Academic Freedom
Damaged, Lost, or Stolen Items - Incident Reporting
Emergency Procedures
Field Trips
Food Providers
General Employee Expectations & Guidelines
Health Services on Campus
Intellectual Property
Leadership @ FDR
Leaves of Absence
Library Services, Staff, and Hours
Mandatory Retirement
Movies and Videos
Nut-Aware Campus
Parent Teacher Association (PTA)
Printing Guidelines & Copy Center
Professional Appearance/Dress Code
Professional Learning
Purchasing Requests
School Equipment, Disposal, and Donation
School Events Calendar & Booking Facilities/Spaces
School ID’s
School Transportation
School-Owned/Sanctioned Social Media
Staff Conflict Of Interest
Student Uniforms
Teaching Assistants (TAs)
Tutoring
Work Orders
About Colegio Roosevelt
Who We Are
Colegio Franklin Delano Roosevelt, founded in 1946 by American residents in Perú, is a non-sectarian, non-profit, independent school. Colegio Franklin Delano Roosevelt, The American School of Lima, is an independent international school providing a college preparatory program in English for students from age 3 through grade 12. Colegio Roosevelt is
5. Emotional well-being influences educational performance, learning and development.
6. Learning includes active creation, integration and application, not just passive consumption.
7. Effective classroom management is based on setting and communicating high expectations, nurturing positive relationships and providing a high level of student support.
Accreditation, Affiliations, & Associations
Colegio Roosevelt is a fully accredited school with the North CentralAssociation Commission on Accreditation and School Improvement (NCA CASI), the Northwest Accreditation Commission (NWAC) and the Southern Association of Colleges and Schools Council on Accreditation and School Improvement (SACS CASI) and approved by the CogniaTM Global Commission. See certification of Cognia accreditation HERE. As a Cognia accredited institution, Colegio Roosevelt is part of the Cognia global network with more than 36,000 schools and systems in 90 countries that are committed to continuous improvement through accreditation.
The school’s primary professional learning affiliations and associations include American International Schools in the Americas (AMISA); Tri-Association; International Baccalaureate; Principals Training Center; Association for the Advancement of International Education; & National Association of Independent Schools. Additional affiliations and associations exist within departments/divisions. Please coordinate with your supervisor for information.
Active Supervision
All faculty and staff are expected to actively supervise students during both structured and unstructured times It is a collective effort to ensure the safety and wellbeing of all students Active supervision is a proactive and positive approach - scanning, listening, interacting to prevent issues and problems - and an opportunity to provide positive behavior reinforcement to support appropriate choices across all school settings (Resource: Active Supervision Implementation Guide)
We acknowledge that part of the learning/growing process involves making mistakes All faculty and staff members are encouraged to problem solve with students who struggle to meet expectations and we expect all faculty and staff to actively address any observed student misbehavior. It is the expectation of all faculty and staff to correct and/or intervene when student behavior does not represent Colegio Roosevelt’s Core Values. Age and stage of appropriate behavior is represented in each divisional classroom management plan and discipline procedures.
Student supervision is a child protection, health and safety concern and as such is of significant importance and a critical responsibility of all. Effective, diligent, and active supervision includes but is not limited to:
● Refrain from interacting with colleagues unless it is directly related to student needs during the current supervisory period
● Correct student behavior when it does not represent Colegio Roosevelt’s Core Values
● Arrive to supervision on time as directed by your supervisor and stay until all students have left your supervision spot. If you are unable to meet your supervision responsibility for any reason, contact your supervisor immediately
● Be vigilant at all times:
○ Cell phone use is prohibited while actively supervising (unless required for emergency use)
○ Interaction with students is encouraged unless it impacts the responsibility of supervision (i e playing soccer with student while assigned supervision)
○ Refrain from interacting with colleagues
● Be on time at the start of your duty
● Ask students to pick up after themselves
● Report serious incidents immediately and if necessary, report other incidents to Administration
NOTE: See section titled “Assemblies” for active supervision expectations during divisional and all-school assemblies
Adult Visitors/Guest Speakers/Chaperones (non-FDR faculty)
All adults who come onto campus who are non-community members and will interact with students (tutors, chaperones, etc) must first obtain permission from the direct supervisor of the person requesting the visitor/guest. Upon approval, the individual may be referred to HR by the direct supervisor to complete the necessary documentation as per our child protection guidelines and our Prior Requirements to Access Campus Community Members & Guests.
After School Activities, Condors and Artistic Grooves
After School Program Types
● ASA (After-School Activity Program): After-school activities are non-competitive, exploratory opportunities that are open for all FDR Elementary students in grades 1-5 Program is built to encourage multi-participation, encourage risk-taking, perseverance, confidence and growing interest There are four sessions per academic year, divided into two sessions per semester Students can take up to two different activities per session ASA’s run on Monday, Tuesday, Thursday and Friday from 2:30 - 3:20 PM
● Condor Athletics (team sports): Roosevelt has an extensive list of team sports also known as Condor Athletics. This extracurricular opportunity is for students seeking a competitive environment while representing the school. Roosevelt is part of the South American Activity Conference (SAAC), ADCA and ADECORE (local school leagues) in addition to various friendly events throughout the year. Condors are offered at different levels to students from Elementary to High School. Condor Athletics start at 3:30 PM and end at 5:15 PM on Monday, Tuesday, Thursday, Friday. On Wednesdays the schedule is from 12:45 - 2:30 PM. This information is important for faculty and staff as early dismissals for student-athletes will be shared at least two days prior to the early dismissal date to allow teachers to plan for the absence with the student-athletes.
● Condor Activities: Coaches and some teacher led programs that are typically outcome based. Activities can be both competitive and noncompetitive in nature. Activities run after school on Monday, Tuesday, Thursday, Friday (3:30 - 5:15 PM), Wednesdays (12:45 - 2:30 PM) and Saturdays (9:00 AM - Noon). Depending on the activity, groups will meet between once and twice a week. Some activities currently offered are Climbing, MUN, Debate, and Digital Illustration
● Clubs (Elementary School): Student inspired program led by a teacher or staff member Club meetings may take place during or after the school day Students, in collaboration with the teacher/staff advisor, participate in Elementary School assemblies, provide leadership opportunities for Elementary School students, and initiate student action programs
● Clubs (High School): Student led program that focuses on the initiatives of students Programs can be run during the school day at either break times or after school if needed Students are the main drivers of these programs while teachers offer support and resources for the programs to be successful
● Honor Clubs / Societies (High School): a group of students selected through an application process (ex. Tri-M, NJHS, SBG)
All after-school athletics and activities run from 3:30 - 5:15 PM on Monday, Tuesday, Thursday and Friday for Middle School and High School and 2:30-3:30 for the Elementary School. There are two buses for these days: one for ASA/AG Elementary students with departure at 3:30 PM and another late bus for Condors students with departure time at 5:30 PM. Wednesdays start at 12:45 PM and end at 2:30 PM for Elementary School and 4:30 PM for Middle School and High School with the bus departing at 4:45 PM. Students also have the option to be picked up by car. All ES and MS students
on campus after 3:30 PM must be actively part of an activity They are not allowed to stay on campus if they are not part of an activity Saturday training sessions begin at 9:00 AM and end by noon
Coaches Expectations For Condor Athletics & Activities
Coaches have years of experience coaching their respective sports/activities Their passion for teaching and sharing their knowledge create sustained learning opportunities for students Coaches are expected to diligently plan practices designing training sessions that focus on skill development with an emphasis on teamwork and sportsmanship They present these practice plans in writing to the Activities Office prior to the start of a semester They supervise by overseeing practices/games and off-field in the dismissal of students after training by walking them in groups to their respective PUDO location and/or bus. In addition, they are expected to create an inclusive atmosphere where students learn, make mistakes and grow as individuals. Taking attendance through the app is mandatory as it gives the Activities Office and transportation awareness if a student is or is not in class. When situations arise such as student behavior issues, coaches will address these promptly by identifying and intervening to stop any disruptive action and prevent escalation. They will relate any situation of this nature to the Activities Office. Coaches will establish expectations for behavior at the beginning of each semester emphasizing respect and sportsmanship. They should attend any meetings organized by the Activities team be it before, during or at the end of a semester. Overall, they are mentors, motivators and role models always bringing the best out of every student both on and off the field. If you would like to coach a team or lead an activity, please inquire about it with the Activities Office and your division principal.
The Activities Director oversees the Athletics and Activities department and heads the Activities team.
Elementary School After School Activities (ASA) and Artistic Grooves (AG)
Students in grades 1-5 may participate in a wide variety of after-school activities (ASA) from 2:30 PM until 3:20 PM on Mondays, Tuesdays, Thursdays, and Fridays throughout 4 sessions each school year. Students may enroll in up to two different ASAs per session with each school semester having two sessions These after school programs offer students opportunities to partake in a wide range of activities including a variety of sports and recreational activities such as Arts & Crafts, Baseball, Magic Club, etc The program focuses primarily on building athletic and artistic skills in an exploratory setting, rather than participating in competitive tournaments Students who are looking for more advanced opportunities are encouraged to enroll in our Condor Athletics and Activities program Contact our Activities Director, Scott Crockett, scrocket@amersol edu pe with questions about After School Activities (ASAs)
Artistic Grooves are semester-long activities allowing students opportunities to create a long lasting passion for an art and provide sustained learning by developing skills Some art offerings are Modern Dance Team, ES Instrumental Ensemble and Artistic Grooves Musical Theater. They culminate with an end-of-semester showcase, performance or display. Contact our Fine Arts Director, Betty Lin, blin@amersol.edu.pe with questions about Artistic Grooves.
Students meet their ASA/AG instructors in the ES Plaza at the end of the school day. You can assist us by making sure that your students leave the grade level pod in a timely manner so that they arrive at their session on time. Throughout the semester of ASA/Artistic Grooves, we ask that you or a TA walk your students to the lower plaza and assist them with locating their ASA coach.
ES Faculty and Staff will receive a document providing the ASA/AG/Condor Athletics and Activities the students in their classes are enrolled in for each session. This document acts as a guide for teachers or TAs to assist students in knowing where to go and the activity they are participating in based on the session or semester.
If you would like to lead an activity, please inquire about it with the Activities Office.
Middle School and High School, Athletics and Activities
Middle School Condors Athletics & Activities gives students the opportunity to participate actively in sports and a wide variety of activities They seek to build sportsmanship and teamwork through competition in local leagues such as ADCA or ADECORE They are open to all students based on age or grade level Athletics include sports such as basketball, volleyball or baseball while some Activities offered are MUN and Debate
Alcohol, Drugs, Vaping, & Smoking
Colegio Roosevelt is an alcohol, drug, vape, and smoke free campus. This expectation covers all school-related activities including field trips and is intended for all students and all adults. Exceptions to this guideline are approved by the Superintendent.
All Things FDR
The All Things FDR GoogleSite is an employee one-stop shop for All Things FDR The All Things FDR GoogleSite provides information for Technology & Learning Innovation; Human Resources; Learning @ FDR; Facilities, Security, & Safety; and the PTA as well as Child & Teacher Safeguarding, School Calendars, F&S Directory, and other useful information and resources
Assemblies
Planned assemblies are calendared throughout the year for each division. Assembly dates are communicated through divisional messages by the Principals. During assemblies, teachers have an active, supervisory role:
● sit with students
● be proactive in maintaining appropriate student behavior and a respectful atmosphere
● follow and model assembly norms, routines, and procedures before (entering the space), during, and after (exiting the space)
● assist in the event of an emergency and/or evacuation (It is important to be aware of all emergency exit routes from the assembly location Please contact your divisional principal for assembly location emergency routes )
Assessment, Grading, & Reporting
The following documents outline the expectations for assessment, grading, and reporting at FDR It is essential that teachers are familiar with these documents and implement assessments in accordance with the whole school philosophy and their respective division.
● Curriculum, Instruction & Assessment Handbook (Draft)
● Roosevelt Assessment, Grading & Reporting NEW!
Divisional progress & reporting cycles to include progress reports, report cards, and parent-student-teacher conferences are documented on the Web Activities Calendar.
Attendance Expectations
FDR’s expectation is that each employee arrives on time, every day, to fulfill their job responsibilities and commitments for our students Please follow the contracted hours as indicated in our FDR FACULTY & STAFF SCHOOL SCHEDULE
Attendance Fingerprint
In accordance with Peruvian Law and the Ministry of Labor, FDR has an electronic, fingerprinting attendance system that provides accurate attendance records for all employees and other personnel at the school Locations for all devices are: Elementary Office, High School Office, Middle School Office, Main Gate, Transportation office, and Reception desk.
Each staff member is required to sign in and out daily by doing the following:
● Place their fingerprint on one of the machines each morning upon arrival and before leaving school at the end of the day.
● If a fingerprinting machine does not work properly, please contact FDR HR Manager, Zito Carrasco at (hcarrasc@amersol.edu.pe) and indicate that your fingerprint would not be read by the machine.
Unexpected Late Arrival or Early Departure
Colegio Roosevelt recognizes that special circumstances may arise, including an emergency or unexpected situation that results in late arrival or early departure. In this type of situation, please inform your current status to your direct supervisor/divisional office as soon as you know you will not be able to honor your contracted arrival/departure time and receive confirmation. Please confirm with your supervisor the preferred method of correspondence & confirmation (WhatsApp, Email, Phone Call, etc.)
Frequent late arrivals or early departures will be reflected in performance evaluations and may result in deductions from pay and/or in release from position.
Traffic in Lima is unpredictable The expectation is for all staff members to plan accordingly and arrive on time If a teacher is riding the school bus and the school bus is running late and the teacher cannot attend their class, it is the expectation that the teacher contact their direct supervisor
Administrative Staff Vacation Office Hours
Staff hired prior to January 2023 are subject to Staff Vacation Office Hours This schedule is shared by the Human Resources Director each semester
Breastfeeding
In accordance with Peruvian Law, mothers are entitled to one (1) hour per day of breastfeeding until the baby is one year old This benefit cannot be compensated with money, nor with accumulation of vacation hours Breastfeeding time must be coordinated in advance with your direct supervisor. Every effort will be made to ensure that instructional time is not impacted. The employer holds the right to the final decision on the breastfeeding time.
Lactation room
Mothers have the option to use a school campus lactation room during school hours. There are two lactation rooms:
● EC Office - arrange access to this space by contacting the EC Administrative Assistant Monica Tola; mtola@amersol.edu.pe.
● Teacher Lounge on the 2nd floor of The Commons - arrange access to this space with The Commons Staff Assistant Teresa Ascoy; tascoy@amersol.edu.pe.
Lunch time
In accordance with Peruvian labor legislation, lunch time is forty-five (45) minutes. The employer is responsible for setting an employee’s lunch schedule. Lunch time does not compensate for contractual hours or salary retribution.
Each division and department will establish their period of lunch on the basis of their operative needs. To ensure adequate department/divisional support, not all staff may be assigned the same lunch time Campus-wide lunch locations:
● Allocated lounges/kitchens (i e Teacher Lounge - 2nd Floor Commons)
● The Green
● The Commons Cafeteria
● The RES Cafeteria
● Office/Classroom
Expectations Beyond the School Day and Beyond the Campus
Colegio Roosevelt prides itself as an educational organization that provides exceptional learning experiences for our students In our partnership with parents and commitment to students, we are committed to ensuring parents can be included in celebrations of learning in their child’s educational experience and therefore, some events and activities are calendared outside the ‘regular’ school day to accommodate working hours of parents and guardians Additionally, in honor of our Core Value, “Experience is the most profound source of learning,” learning experiences may extend beyond the campus footprint, before/after school, and on weekends. Such activities include but are not limited to back to school events; sporting competitions; Classroom Without Walls; student award events; passage/graduation ceremonies; etc. It is the understanding and expectation that as an employee at Colegio Roosevelt, these events are attended and participated-in as advised by your direct supervisor. These events will be shared in advance for appropriate planning.
Back to School Events
Back-to-School events are scheduled in the opening weeks of the first semester of the school year and are calendared in Colegio Roosevelt’s Web Activities Calendar This event may take place in the evening and/or after school hours It is the expectation that the respective personnel attend this event Because this is a parent event, professional dress is expected
Banking
Wire transfer
Faculty and staff members are offered the flexibility to transfer either their entire salary or a portion thereof to an overseas account. To initiate this process, employees are required to complete a wire transfer request form. This form entails providing essential details including the recipient's name, account number, bank name, branch address, SWIFT/BIC code (for international transfers), and specifying the purpose of the transfer.
Please note that a nominal fee of $6.00 will be charged per transaction by the School. These wire transfers will be facilitated through our trusted partner, AMISA, and typically take between 3 to 5 working days to be processed.
Advance Salary for Personnel
Advance salary may be granted to employees Employees seeking an advance salary must submit a request to the HR Director The maximum amount of advance salary that may be granted to an employee is a monthly net salary
The advance salary will be deducted from the employees next paycheck to not exceed one installment In cases where the employee's employment is terminated before the advance is fully repaid, the outstanding amount will be deducted from the final settlement
Loans for Personnel for Emergency Situations
Under certain conditions the administration may authorize loans of up to the equivalent of two months basic salary Except in extreme situations, such loans will only be made for family emergencies related to the health of the employees or a member of the employee's immediate family, and/or natural disasters. The following procedures and conditions must be observed.
The employee must complete the application for the loan describing the intended use of the money and the reason why they cannot be covered with other funds. The application should be approved by the Supervisor, Human Resources Director, Business Manager and Superintendent.
Repayment must be made within eight (8) months, and the employee must agree to salary deductions to meet this requirement.
The school should require interest on the loan, but at no more than 1/4 the current bank rate
Benefits for Personnel
For benefits specific to personnel roles and positions, please click the corresponding link below:
● Staff and Faculty Benefits - Benefits Summary
● Overseas Teachers Benefits
● Local Teachers Benefits
● Local Hires Teaching Assistant Benefits
● Workers Benefits
● Part time Employees: Coaches and Bus Misses
Other general benefits to personnel include but are not limited to: access to campus facilities; onsite professional learning experiences; library resources; calendared school holidays; healthy & wellness activities; and the FDR Virtual Garage Sale (details below)
FDR Virtual Garage Sale Details and Access to Site
HOW TO POST to the FDR Virtual Garage Sale?
● To access the virtual garage sale by click - bit ly/FDRgaragesale
● If you need help, watch the instructional video
● The link + a QR Code is visible in all the teacher, staff and worker lounges
Posting protocols to follow
● Only include FDR employees' used products.
● Businesses and new products are not to be advertised here.
● Postings are approved every Friday by HR.
● Authors must delete the post within 60 days.
● Individual items must be posted with a picture, description, price.
● Multiple items must be compiled in a Google Doc and only the link included in the post. (check share settings).
Board of Trustees & Policy Manual
The FDR Policy Manual are the official policies of Colegio Franklin Delano Roosevelt and are applicable to all stakeholders of the School The Board has sole authority to amend these policies and shall review the Policy Manual at least every three years
What is the role of the Colegio Roosevelt Board of Directors?
The primary role of the Board at Colegio Roosevelt is to be the keeper of the mission and the core values of the School The Board also has the legal fiduciary (financial) responsibility and, in this role, exercises great care of the resources of the School The Board is charged with causing the creation of the long-range strategic plan for the School and assuring the implementation of the plan. Each board member actively promotes the School’s mission while accepting accountability for the financial and strategic future of the institution.
How is the Board of Directors of Colegio Roosevelt composed?
Colegio Roosevelt has a 12-member board. Each member brings unique personal experiences from a diverse variety of professional backgrounds. The collective experience of the Board provides a comprehensive, overall perspective that supports the Superintendent and helps the School prosper.
How is the Board structured?
Board Meetings occur nine times each year Board members commit to three year terms and these terms can be renewed up to three times The Board accomplishes much of its work in its committees These committees bring recommendations to the full Board for approval Current committees include: Finance, Audit & Risk, Building and Grounds, Policy, Scholarship, Integrity and Trustees The Board also has ad hoc committees that may operate for a limited period for a specific purpose Committee membership is an annual commitment In addition, the Board has an Executive Committee that includes the President, Vice President, Treasurer and Secretary
What types of decisions are made?
The Board works in collaboration with the Superintendent on a variety of activities:
● establish annual goals for the School,
● approve the annual capital & operational budgets,
● audit the School financial records conduct formal strategic planning,
● adopt policies,
● approve major initiatives that will impact the whole School (such as the building projects associated with the implementation of the Master Plan)
How does someone become a member of the Board of Directors?
Each year, the Committee on Trustees engages in succession planning to assess the needs for the following years. Candidates are encouraged to participate in Committees. After a vetting process, the Committee on Trustees puts forth recommendations for membership to the full Board. Membership is a voluntary service. Each member donates substantial time, talent, and support to the mission of the School.
Budget and Ordering Process
Both the Operational and Capital budgets for the following school year are created between September and November of the previous school year The following should be considered:
● Grade Level Coordinators (GLC) and Subject Area leaders (SAL) are responsible for the supplies and resources of their department
● CWW organizers should budget for CWW materials and activities
● Capital requests should be submitted by GLC and SALs to their Principal
● Tech requests should be submitted by GLC and SALs to the Director of Teaching, Learning and Innovation and their Principal
Local Orders may be placed throughout the current school year, but no later than April
Overseas orders occur twice a year:
● In October, staff may place overseas orders to arrive in February, before the start of the second semester The money for this order will come from this year's budget.
● In March, you should place overseas orders that will arrive in July, before the start of the next School Year. The money for this order will come from next year's budget.
An employee should not purchase any item ‘out of pocket’ and expect reimbursement without the prior approval of their direct supervisor. After which, the direct supervisor may be required to seek additional clearance from the Accounting & Finance Department. If approved, it is the responsibility of the employee to use the school's RUC number and to acquire an invoice/receipt (Factura) from the provider. The school will not reimburse funds if no invoice/receipt is submitted.
Campus Parking
The expectation of the parking lot is to provide a safe and secure space to assign vehicles Parking on campus is limited and available on a first-come, first-served basis and may be adjusted for community-wide events as needed (i e parking for employees is discouraged)
Designated parking areas are allocated for ambulances and for the handicapped Unauthorized parking in restricted areas is prohibited and may result in the vehicle being removed from campus. FDR stickers are placed on the lower left side of the inside windshield and are required for all employee and parent vehicles to access the pick-up/drop-off (PUDO) lanes and to park on campus.
Visitor parking areas are provided for parents, guests, and other visitors to the school. In order to identify visitors and allow them entry to campus, the staff member receiving the visitor must provide Security with the visitor's data (name and ID) as well as the vehicle data prior to the day of the visit. After the visitor registers at Security, they will be provided with a visitor ID which must be visible at all times.
Parking areas are monitored by security personnel and equipped with adequate lighting and surveillance cameras to ensure safety and security. Should you experience any incident in the parking lot (i.e. car damage/vandalism) please complete the F&S Incident Form.
Emergency phones and security assistance are available throughout the designated parking areas for individuals in need of support
Checkout Procedures (at Semester and Departing Employees)
At the end of each semester, faculty are expected to complete a check-out process for their respective division Checkout procedures include but are not limited to: the return of equipment to the IT department, preparing for cleaning and maintenance, and the return of school keys It is the responsibility of the faculty member to return all items checked/signed-out in their name Check-out procedures are shared by the respective divisional leadership team approximately one week prior to the last day of the semester All departing employees are expected to complete the Departing Employee Check-Out Form A fee may be charged to the employee for lost or damaged items
Child Protection
Faculty and staff are mandatory reporters and are required to read, review, and follow the child protection guidelines as outlined in our child protection handbook with special attention to the sections: “Mandated Reporter Policy at Colegio Roosevelt” and “Procedure for Making a Suspected Child Abuse or Neglect Report ” If you have any questions about a child protection issue, see your supervisor and/or a divisional counselor At no time should students be unattended by an adult supervisor in classrooms, teaching spaces, offices, etc. In alignment with our Child Protection expectations, please refer to the Prior Requirements to Access Campus Community Members & Guests to ensure proper process and documentation.
Criminal records checks are conducted on all prospective employees and all employees are required to sign and honor our school's code of conduct guidelines.
Non-authorized personnel should not photograph or video children or school grounds. If you see someone unauthorized taking videos and/or photos on campus, please contact the office.
Peru has strict guidelines for privacy. Please do not share student, parent, or school employee contact information with anyone. Some parents request that videos or photos of their children not be shared on social media. The list of students not authorized to have their photographs shared is updated each year (see ) The One-Page Survival Guide
Classroom/Office Security
We advise all employees to keep valuables in locked storage and to lock classroom doors when not accompanied (if applicable, please lock the windows) Should something be lost or missing, please complete the F&S Incident Form
Communication (Internal)
A wide array of modes exist for staff-to-staff communications - telephone, e-mail, note, face-to-face, etc. Of all, personal and face-to-face is preferred. Communication between employees should be professional and model collegiality and take into account our core values at all times, remembering that students look to adults as their role models.
● Basic email etiquette requires:
○ Use of a clear subject in the subject line (Please don't use an actual student name in the subject line)
○ Addresses – all those you want to reply should normally be included in the To: line
○ CC: is to be used for those people you want to keep informed but who shouldn’t reply NOTE – if cc’d on an email, please do NOT reply
○ BCC: should only be used in unique circumstances and when emailing a group of parents
○ When replying, only use Reply All if everyone in the original email needs to know the contents of your reply: the default should always be a simple Reply
● All staff members are expected to observe professional standards when using email. This includes, but is not limited to:
○ using only the school logo in email signature
○ not forwarding mass mailings such as jokes, solicitations, etc.
○ using only appropriate forms of expression in all communication.
○ not using email to harass colleagues, either through tone of communication or volume of emails
○ not using school email to engage in non-professional activities
○ not using/checking email while students are in the classroom
○ not checking or responding to personal emails when in meetings
● Email should be checked regularly during the school day (during breaks) and always:
○ at the start of working day
○ at the end of the school day or in the evening
Employee Department/Divisional Communication
It is the responsibility of the employee to stay updated and well-informed of employee departmental/divisional communication. This includes but is not limited to:
● The Condor Current (weekly every Friday to All Community);
● The Condor Connect (bi-monthly F&S Newsletter published by Human Resources);
● EC/ES Daily Bulletin;
● MS Weekly Bulletin;
● HS Weekly;
● TLI Bytes (weekly sent to the Technology & Learning Innovation Team).
If you have questions specific to a department/division communication, please speak with your supervisor.
Communication (with Parents)
All school employees are expected to communicate with parents in a respectful manner Timely, appropriate, and professional communication with parents regarding student progress is a fundamental expectation of all teachers Difficult conversations are best delivered face-to-face, by phone, or Zoom/GoogleMeet Email can sometimes be misinterpreted. If you need someone to translate a conversation with a parent, please speak to a counselor, principal, secretary, or your director supervisor. It is the expectation of all teachers to regularly communicate with parents regarding learning goals, homework, and special events. If parents send an email, teachers should make every effort to respond within 48 hours. Individual teachers or teams can also request parent conferences.
Correspondence to parents of a possible controversial nature must be reviewed by the respective supervisor. Controversial correspondence being shared from the school to parents is first consulted and approved by the Leadership Team. All emails of a controversial nature must have the direct supervisor Cc’ed. All letters on official school letterhead must be approved by the divisional/departmental office, saved and sent in PDF format to avoid identity theft and misuse of school resources.
Teachers and teaching assistants should not take phone calls nor phone parents while they are teaching.
Employees are not to contact parents via social media (Twitter, Facebook, etc.)
The Condor Current is FDR’s weekly community newsletter sent via email and posted on the F&S Portal, the Parent Portal, and the MyFDR App The Condor Current includes all-school information as well as divisional announcements Teachers who wish to include items in the Condor Current should contact their supervisor for authorization and submit a copy of the announcement by Thursday at noon to the Head of Operations
Confidentiality & Access to Information
As written in Board Policy 1.12.000:
“All personnel information is confidential and may be reviewed only on a “need to know” basis under conditions which provide the administration with necessary information upon which to make required judgments and which provide the employee protection against unnecessary invasion of privacy.
The Superintendent or designee shall be responsible for personnel file maintenance, access and preservation of confidentiality Access to personnel files is restricted to the Superintendent, Peruvian Director, Principals, Business Manager and Human Resources Manager and the staff member to whom the file pertains
Staff members may have access to their own personnel file at any reasonable time but in the presence of a monitor approved by the Superintendent. Additions or deletions to the file must be made with prior administrative approval. The employee may not have access to any documents to which he or she has signed away the right of review.”
All employees must maintain absolute confidentiality in relation to the information and documentation obtained during their work. In this sense, employees are to:
● Behave in a professional manner with regard to the privacy of the adults and students in our community.
● Refrain from gossiping about students, parents, or school employees.
● Share any information regarding a child's behavior, medical background, assessment results, or academic performance with anyone but the child's teachers, parents, counselors, or principals. Information that you have gained about a child or parent outside of school should not be shared with employees in the school.
● When writing an email about a specific student, please do not place the student's name in the subject heading. Additionally, do not refer to other students by name in an email to parents
● When writing multiple parents be mindful of personal email addresses and use Bcc
Peruvian Law Recommendations for Employee Confidentiality:
Perú has strict laws regarding the sharing of information regarding employees, parents, students and all parts of our institution Employees are not legally allowed to share information such as phone numbers, addresses, or email addresses with anyone outside of the school
● Observe absolute discretion for any person, entity or company regarding any activity or information about FDR and/or its representatives, to which they have had access due to their role, responsibility, and/or scope of their services/access.
● Employees must not reveal any confidential information linked to FDR.
● To maintain absolute confidentiality regarding any information related to the activities carried out by FDR before clients, competitors and any other third party with whom it has had contact due to the provision of its services.
● Not reveal to any person, entity or company, or use for any purpose, any information that you have obtained during your work for FDR.
● Not deliver to any person, entity or company, either directly or indirectly, technical information, formula and marketing processes, or any other information related to the activities carried out by FDR, in its broadest and most comprehensive sense.
● Do not reveal any type of confidential or proprietary information to any person within FDR, unless said person needs to know such information due to their duties. If there is any doubt about what constitutes confidential information, or about whether the information should be revealed and to whom, the worker is obliged to request authorization from his or her superiors.
● Do not inappropriately use or reveal any trade secret, confidential or proprietary information of the person, entity or company for which you worked prior to being hired by FDR
● Upon termination of the employment relationship, whatever the cause returns to the HR department, any technical or technology device, cellphone, ID, USBs and any other material contained or fixed in any other medium that contains or reveals information that is confidential or property of FDR
Privacy in Accordance with Data Protection Law
Personal data is stored in the “Human Resources” data bank registered in the Ministerio de Justicia / Ministry of Justice(Minjus) with a registration number (RNPDP-PJP N° 375) owned by FDR located at Av Las Palmeras N° 325, La Molina, for the period established by the applicable regulatory provisions
The personal data of employees complies with legal obligations and is used for the processing and management of Human Resource affairs to include but not limited to: directories; payment of payroll and compensation; processing and reporting information to insurance companies; pension systems; training; and granting of benefits
FDR declares that it has adopted the necessary technical security measures to protect the personal data of FDR, maintain its confidentiality and prevent access by unauthorized third parties.
The employee can request at any time the rights of access, rectification, cancellation and opposition recognized in Peruvian Law 29733 and its Regulations, as well as revoke their authorization, at any time and free of charge, for which they must send an email to hcarrasc@amersol.edu.pe or submit a request at the FDR facilities with the subject “Exercise of ARCO rights”. FDR will analyze the employee's request and provide a response within the applicable legal period.
During the Termination of the Contract
The employee has the obligation to keep total and absolute confidentiality, until two (2) years after the end of the contract, regarding all types of information related to the activities of FDR, including it’s quality, capacity, location, applied technology, and in general, with respect to all types of knowledge to which FDR would have had access as a result of the services provided to FDR under contract; the employee is prohibited from using said information and knowledge for third parties during the aforementioned period.
Contract Renewal & Intention to Return
Scheduling Meetings for Discussion and Planning
We encourage you to schedule a meeting with your direct supervisor to discuss your plans, ask questions, and share your intentions These meetings are an excellent opportunity for coaching, guidance, and sharing professional goals
Renewal Invitations and Notifications
Overseas Administrators:
● Renewal invitations will be sent out no later than end of August
● Notification of intent to renew or not renew must be submitted by the required date noted in the renewal invitation
● Note: Extensions to the notification deadline are not possible. Overseas Faculty:
● Renewal invitations will be sent out by the end of September.
● Notification of intent to renew or not renew must be submitted by the required date noted in the renewal invitation
● Please ensure your principal and the superintendent are copied on this notification. Local Faculty:
● Renewal invitations will be sent out by September 20th
● Notification of intent to renew or not renew must be submitted by October 20th (8:00 AM) to Zito in the HR Office
Reflecting on Goals and Future Contributions
Institutional goals are established each year to align with the end results of the strategic plan and the advancement of the school's mission. These goals are then further developed by division and department leaders and shared with faculty Faculty goals are meant to support school wide goals, division and dept specific initiatives, student learning, and faculty/staff professional enrichment. We invite all members of our professional community to reflect on their goals and the value of the school’s mission to consider how they can continue to enrich their learning and contribute to FDR now and in the future, even if this means making a change. Though we cannot guarantee all change requests, this
information is valuable for future planning, helping us gauge talent and interest within our community, and assisting our employees in considering important transitions An employee's talent, passion, and dedication are essential to the school each day
Job Openings and Application Process
Job openings will be posted on the school’s "Work at FDR" webpage, including an overview of the position, qualifications, and application details. Both internal and external applicants must meet the outlined qualifications, complete an application, and interview with the hiring supervisor.
Controversial Topics & Academic Freedom
As written in Board Policy 6.604: Controversial Topics:
“Colegio Roosevelt recognizes that controversial topics are a part of our lives and that topics will inevitably rise in the context of school life. Colegio Roosevelt is committed to helping students understand and deal with real world problems. The School Board grants protection and advice to the school community regarding the treatment of controversial topics at school.”
As a general rule, the School honors freedom of speech and association which:
● Allows broad expression of and inquiry into ideas, opinions and perspectives;
○ recognizes our core value: Embracing diversity sustains and enriches life; and,
○ develops critical thinking skills, appropriate for each grade level.
● The School also recognizes the ambassadorial nature of the roles that are inherent as teachers, staff members, students and parents of Colegio Roosevelt and that social media often provides an immediate and unfiltered platform to all All members of the Colegio Roosevelt community are expected to adhere to the policies established here with respect to expression of opinion on controversial topics, whether it online or off-line
● This freedom of expression is regulated and contained within the legal framework of the laws of Peru and within the intentions of the regulations defined in the legal limitations practiced in the USA
● The School also recognizes the value in student classroom and out-of-classroom discussion and consideration of controversial topics in order to assist in the development of critical thinking skills and the creation of socially responsible solutions.
● School staff are empowered to consider their own opinions on controversial topics. Staff members are also encouraged to employ best professional practices in interactions with students and other community members which would limit any undue influence on students and their independent right to consider broadly the aspects of the topics at hand.
● The School Board supports administrative efforts to provide guidance and support in handling controversial topics. The topics are likely to vary and require different types of responses. The Board therefore recognizes the administrative authority vested in Policy 2.800 Administration in the Absence of Policy.
● Furthermore, the School Board directs all community members to Policy 1.601 School Communications when individual concerns arise.”
As such, teachers must present issues in a fair and unbiased manner to allow students to arrive at balanced views. The exercise of academic freedom must not violate the cultural norms, laws, or regulations of Peru nor extend beyond the accepted bounds of good taste and behavior
The discussion of controversial issues should not be avoided just because there may be differences of opinion on the part of parents, students, and professional staff on these issues However, any subject discussed shall be a part of the
adopted curriculum, and the discussion shall be led and/or directed by a member of the professional staff who has the necessary technical and conceptual expertise
Prior to the initiation of discussion about a subject that might be sensitive or controversial, a teacher should seek the guidance of the principal.
Damaged, Lost, or Stolen Items - Incident Reporting
FDR is considered a safe and secure campus however, from time to time, incidents occur (i.e. theft, broken device, vehicle damage, employee relations, etc.). Should you witness an incident and/or personally experience an incident, please speak to your direct supervisor. After which, complete the FDR Incident Report Form. For technology related resources, please inform the Technology Help Desk <ithelpdesk@amersol.edu.pe> as soon as possible. At the Help Desk, you will be advised to complete the FDR Incident Report Form
Emergency Procedures
FDR regularly practices emergency procedures and drills following the expectations outlined in our FDR Emergency Procedures Manual. Each drill should be treated as a true emergency.
It is the responsibility of all employees to be informed and to follow the emergency procedures:
● Read the FDR Emergency Procedures Manual thoroughly and the Emergency Response and Communication Plan
● Become familiar with exit routes and lineup locations for First Assembly and Full Assembly
● Keep updated evacuation maps/routes posted near the entry door
At any time an alarm is activated and/or an Earthquake is felt, we follow the respective procedures (i.e. duck and cover; evacuate the building).
In an emergency or a drill, all employees are expected to model expected student behavior during emergencies, drills, and waiting time
Field Trips
As written in Board Policy 4.202:
“Each student who goes on a field trip must have written permission from his/her parent or legal guardian. In some cases parents may be required to provide a document known as “Permiso Notarial” in order to satisfy stipulations of Peruvian law.”
As written in Board Policy 6.603:
“Field trips are considered an essential part of a well-planned and executed curriculum. As with all parts of the curriculum, field trips will be articulated across the grade levels. The school assumes no responsibility for trips that are not approved by the school, for example the Prom Trip.”
All School FDR Field Trips and Travel Documents and Procedures from the Activities & OPP Office
Divisional Documentation Specific to Field Trips:
● EC/ES Field Trip Guidelines & Checklist (submit the Field Trip Request Form to Jen at least 15 working days prior to the trip )
● MS Field Trip Checklist (copy and print the appropriate forms and complete them) You may also see your divisional secretary for the full packet of forms required of a field trip.
● HS Club/Class Local Field Trip Checklist
It is the expectation that all employees supervising a field trip will follow the Responsible Use of Technology Agreement for All Employees / EN (Current SPA Uso Responsable de la Tecnología para Usuarios Amersol / ES) pertaining to social media platforms & correspondence with children/parents.
Food Providers
The on-campus food providers (i e Lagom, BioKitchen, Saki Bowl, Tony’s Coffee, etc ) are available to all employees during operational hours (weekends, holidays, professional learning days are excluded)
Employees must purchase food at the location of the supplier Food is not delivered to offices/classrooms Food can be purchased via Yape, Credit Card, bank transfer Cash is not accepted
Employees may also order from outside providers and have food delivered to campus The employee must pick-up the order/delivery from the main gate Food orders are not delivered to the classroom by security personnel
Employees are not allowed to sell food on campus unless approved by their direct supervisor.
General Employee Expectations & Guidelines
All employees are expected to honor the following expectations, routines, and guidelines:
● Teacher Partnership for Success;
● Child Protection Handbook Colegio Roosevelt;
● FDR Code of Conduct (Spanish version). This document is signed annually and filed in the Human Resources office;
● The FDR F&S Handbook (this document);
● Responsible Use of Technology Agreement for All Employees / EN;/SPA Uso Responsable de la Tecnología para Usuarios Amersol / ES (This document is signed annually and filed in the TLI office); and
● Printing Guidelines @ Colegio Roosevelt.
In addition to the above, all employees are are also expected to sign the below Peruvian Regulations every year:
SPANISH VERSION
Reglamento Interno de Trabajo
ENGLISH VERSION
Peruvian Regulation Law
Reglamento De Seguridad Ocupacional Health & Safety Law Regulation
Políticas Salariales
Remuneration and social benefits policy
Recomendaciones De Seguridad Ocupacional
At times, events and activities may be calendared outside the ‘regular’ school day such as but not limited to back to school events; Classroom Without Walls; student award events; passage/graduation ceremonies; etc. It is the
understanding and expectation that as an employee at Colegio Roosevelt, these events are attended and participated-in as advised by your direct supervisor These events will be shared in advance
Health Services on Campus
Service Overview:
The Campus Health Team serves as a primary point of contact for basic medical attention and guidance on health-related issues. These services emphasize providing accessible healthcare, promoting preventive care, and offering guidance to address health concerns. Colegio Roosevelt has two doctors on campus and five nurses.
DOCTORS
Occupational Health Doctor ALL Employees
Sanna Doctor ONLY those insured by Pacifico EPS
Name Nicole Babilonia Lissette Blas
Role Overview The Occupational Health and Wellness
Physician at our school serves as a dedicated medical professional focused on promoting and maintaining the health, safety, and well-being of employees at school. This role encompasses preventive care, health education, and management of occupational health issues.
The Sanna onsite Doctor assists only those insured by Pacifico EPS, our local insurance provider.The Sanna doctor provides treatment for acute diseases (i.e. sore throat, cough, ear pain, etc.) on an “outpatient basis” without admission to a hospital or other facility and does not provide chronic disease treatments.
Language
Location Second floor of The Commons Next to the PTA office, Across from EC/ES PUDO
Phone Extension 1204 5710
Hours of Service
7:45 a.m. - 3:30 p.m. (Monday to Friday)
Key Responsibilities Health Assessments and Screenings:
● Every 2 years employees get their Occupational medical exam, and the results are explained and assessed by the occupational doctor with the aim of detecting diseases early Health Promotion and Education:
● Develop and implement health promotion programs aimed at fostering healthy habits and lifestyles among employees.
Tuesday and Thursday from 9 am to 12:00 pm. No appointment required, drop-in and upon availability.
Basic Medical Attention:
● Offer primary care services for minor illnesses and injuries, such as colds, flu, sore throats, minor cuts, and sprains
● Conduct basic diagnostic evaluations, including physical examinations and simple laboratory tests when necessary.
● Gives treatment and medication to patients affiliated to EPS.
● Provide educational sessions on topics such as nutrition, mental health, stress management, and ergonomic practices to prevent injuries and promote overall well-being
Injury Prevention and Management:
● Assess the school environment for potential hazards and work with administration to implement measures to prevent accidents and injuries
● Provide guidance on proper ergonomics, posture, and lifting techniques to minimize the risk of musculoskeletal injuries among staff.
Occupational Health Services:
● Offer consultation and medical support for work-related health issues, such as occupational injuries, exposure to hazardous substances, or stress-related conditions, will prescribe treatment / medication if needed, is not provided in the consultation.
● Determine work restrictions after surgeries or accidents, as well as their duration, reduction and elimination
● Assess the school about ergonomic furniture for Employees
● Asses during pregnancy about work restrictions, accommodations needed and in charge of the breastfeeding room key located in the communs building.
Enhance safety culture within the school environment.
Early detection and intervention for health issues.
Coordination with Nurses team:
● Asses to nurses about protocols, inventory, medical cases, helps with emergencies to coordinate ambulances and asses in specific cases
Coordination with Accomodations team:
● Asses to the accommodation manager in special medical cases in
● Provides medical orders to be performed with the EPS insurance. Health Guidance and Counseling:
● Provide guidance and counseling on a variety of health-related topics, including nutrition, exercise, stress management, and sleep hygiene
● Offer advice on preventive measures and healthy lifestyle choices to promote overall well-being among students and staff
General Nurse Services
coordination with the nurse designated to the case.
Assessment about medical staff required for an event:
● Evaluates the need for different events and trips in coordination with the RRCC coordinator to determine the amount of ambulances needed, amount and type of medical personnel needed according to the programmed event
NURSES
● Ensure that students receive health care at school as needed
● Have a health plan for students with chronic health problems.
● Provide assessment to parents of ill and injured children seeking care in the School Nurses' Station.
● Provide care to previously diagnosed students, following the protocols and directions given by their physicians
● Provide emergency care to students under the established clinical and cardiopulmonary resuscitation guidelines
● Administer treatment to students with acute health problems under the Handbook of Clinical Guidelines
● Participate in emergency activities following the school Emergency Procedures Plan
● Provide urgency to emergency care (for staff only in emergencies or when the Occupational Health doctor is not on campus)
● Manage staff and student situations with contagious diseases
● Ensure that the School Nurses' Station meets the needs to provide the care needed by the students.
● Prepare a monthly report about clinical visits to the School Nurses' Station, an annual report concerning activities of the School Nurses' Station, health trends and emerging health problems among the student body, and recommendations for solutions, if appropriate.
● Submit monthly and annual reports to the administration/ Occupational Health Doctor.
Location In front of the library stairs Level -1 (look for the + C in the map)
Schedule Monday through Friday 07:00 a m - 18:00 p m
Elementary building next to the green (look for the + B in the map)
07:00 a.m. - 16:00 p.m (Maricel Cubas)
In front of the EC toldo, Behind the pool (look for the + A in the map)
07:00 a.m. - 18:00 p.m. (Pending) 07:00 a m - 16:00 p m
Schedule Saturday
Covered by XXXX XXX from : 13:00 p.m. - 14:00 p.m.
Covered by XXXX XXXX from: 12:00 p.m. - 13:00 p.m. 13:00 p.m. - 14:00 p.m.
Rotative Locations and Nurse
In Response to an Emergency:
When a situation occurs that requires immediate attention please either report immediately to the nearest nurse’s station or call *999 using a school phone In case of all other, non-emergency situations (urgency) please report to your division nurse station and/or principal office.
Health Services Beyond the Regular Work Week/Day:
For events listed on the Web Activities Calendar that occur after nurse hours (M-F; 6:00 pm & Saturdays; 12:30 pm), there will be a nurse arranged in advance by Human Resources and the name and location of the assigned nurse will be shared with the event organizer (i.e. HS Back to School evening; Dennis R.). If you are the lead organizer of the event, please confirm a nurse will be present by contacting Human Resources.
At times, events are organized that are not listed on the activities calendar (i.e. play/musical rehearsals). If these activities occur after nurse hours (M-F; 6:00 pm & Saturdays; 12:30 pm), please complete the FORM and send an email to Sabine at shoning@amersol.edu.pe and Dr. Nicole at medico@amersol.edu.pe. To ensure a nurse is arranged and secured, 10 day advance notice is preferred.
Nurses on Study Trips or Excursions
While organizing study trips/excursions or similar activities off campus, it's very important to coordinate with Dr. Nicole so she may evaluate what kind of medical staff is best required to assist. After consulting with Dr. Nicole, please inform HR (Sabine and in cc Zito) to organize the medical staff with FDR´s provider.D
Communication from Nurses
● Parents are always contacted when a student reports to the nurse, to request authorization of any medication, and when treatment is needed.
● At the end of the medical care, the nurse will write a note on the nurse's pass explaining the injury and treatment administered to the student.
● In situations involving head trauma, large cuts, etc., parents are contacted as soon as possible by the nurse.
● Parents will be contacted if the nurse decides a student should be sent home or to a hospital.
For additional information, please refer to the Colegio Roosevelt Operational Health Procedures The Colegio Operational Health Procedures is a reference guide for community members It provides medical protocols and interventions for common health concerns that best keep our students healthy and safe
All materials produced in one’s role and responsibility of employment at Colegio Roosevelt, whether developed during the school day or after hours, remain the property of Colegio Roosevelt. This includes any and all forms of content produced with Colegio Roosevelt’s Digital Ecosystem (i.e. documents, forms, video, GoogleClassroom resources, etc.). All departing employees are encouraged to work with the Technology & Learning Innovation Team to ensure materials are properly stored in the divisional/departmental Shared Drives. Departing employees may take copies of the materials they created during their employment at Colegio Roosevelt
Leadership @ FDR
Colegio Roosevelt believes in shared and distributive leadership. As such, structures, roles, and expectations are in place to ensure a collective responsibility to the well being of all community members. Whole school leadership and members are outlined in our FDR Leadership Teams & Members.
Divisional leadership opportunities such as Subject Area Leaders (SAL’s), Grade Level Coordinators (GLC’s), etc. are Leadership Stipend positions. Available Leadership Stipend positions are advertised in May of each school year. If you are interested in a Divisional leadership opportunity, please speak to your supervisor and complete the Application for Teacher Leadership and Extra Responsibility Opportunities.
Leaves of Absence
In the event of any absence, it is the responsibility of the employee to immediately follow the notification expectations as identified by their direct supervisor (i e contact the divisional secretary) and honor the substitution plan expectations as listed below
Additionally, in the event of an absence, it is the employee’s responsibility to:
● ensure that notification of an absence is received and acted upon It is not sufficient to simply leave a message
● email lesson plans to your supervisor once your absence is confirmed (if required for your position)
● call your supervisor directly if your leave of absence is of a serious nature and will require multiple days of absence.
When a teacher is absent, an alternative faculty/staff member (full-time substitute, teaching assistant, faculty member, counselor, etc.) may be called to substitute for the teacher at the discretion of each divisional principal. The duration of faculty/staff coverage is dependent upon the availability of substitution, duration of absence, and the practices of the division/department. In the event a faculty member is substituting for a teacher and a substitute is not arranged, the faculty member may be required to fulfill their supervisory duties. In the event this happens, the faculty member should coordinate with a supervisor to arrange their lunch break.
(ES ONLY) SPECIAL NOTE - When a TA (Teaching Assistant) is absent, substitutes will be called to the extent possible. If sufficient substitutes are not available, priority is given to EC3 through grade 1 to ensure two adults are with the class during the school day. Teaching assistants in other grades 2-5 may be reassigned temporarily to ensure sufficient coverage in the lower grades
Substitution Plan Expectations
For teaching faculty, when absent from school, preparation of substitution plans is expected You may send this plan via email to a divisional secretary For a successful substitution plan the following information is included:
● Supervision responsibilities
● Daily Schedule
● Attendance Process (i e how to take attendance and when attendance is taken)
● Class lists
● Behavior Expectations
● Who to go to for help/when
● In Case of Emergency
Please provide relevant feedback about the substitute to an associate principal. Outstanding substitutes may be considered for full-time employment and below standard substitutes may be removed from our call list. Your feedback is very helpful in making decisions like these.
Sick Leave
We understand that employees may become sick, requiring that they stay home from work, in which case a doctor’s note may be required (Artículo 74, FDR Internal Work Regulations). As per contractual agreement, for sick leave exceeding two days, the employee must submit a valid medical certificate. Sick leave is intended for the employee, not for use when children or other family members are ill. In such cases, personal leave may be requested.
Absences are monitored and excessive absences will be raised as a concern with the Human Resources Department. Please note that any employee who cannot come to work must report their absence in a timely manner to the divisional secretary/supervisor. Employees who do not require substitutes must still report their absences.
While we do not anticipate frequent late arrivals or illness, we recognize that this can occur In the event that you are running late or sick, please immediately call your respective school secretary to let them know your anticipated arrival time
You are responsible for ensuring that your message regarding your absence is received. Therefore it is not okay to simply leave a message. You must get a verbal or written confirmation or you should immediately contact your divisional Principal, divisional secretary, and/or direct supervisor.
Contact person by division in case you are late, ill or if you need a substitute.
High School
Lucia Polverini
435-0890 / Ext. 5910 (office) 949-131- 598 / (mobile)
Middle School
Rosi Alcantara
435-0890/ Ext. 5910 (office) 984-120-692 / (mobile)
ES and EC School
Macarena Peña
435-0890, Ext. 5910 (office) 994-404-443 / (mobile)
Pre-Arranged Absence (e g , maternity leave, personal leave, professional learning conference or workshop, school trip, etc )
Please complete the Staff Leave Request form in hard copy, at least five days in advance and submit it to the Principal This form can be retrieved through the divisional secretaries to the Principal
Please note the following:
● Employees are responsible for making pre-arranged absence requests for all absences related to school business (Professional Learning, school trips, etc.).
● Leave with pay will not be approved at the beginning or end of scheduled vacation periods or long weekends, or during the first two weeks or last two weeks of a semester.
● When your request is approved, please let your school secretary/direct supervisor know as soon as possible of all your coverage needs so they can arrange for a substitute/coverage of responsibilities.
● If required by your role/position, lesson plans should be provided no later than 3:30 PM on the school day before your planned absence.
Personal Leave
Employees are allocated a maximum of 3 days per academic year to attend to business that cannot be conducted outside the school day or in the event of exceptional personal circumstances.
Specific guidelines for personal leave:
● Requests should be submitted at least five (5) days in advance, although special consideration is given in the case of an emergency It is important to note that if several employees request leave on the same day, your request may be denied due to the extensive impact;
● Can be taken in full day or ½ day increments;
● Must be approved by the direct supervisor and authorized by the Superintendent;
● Will not be approved at the beginning or end of scheduled vacation periods or long weekends or during the first two weeks or last two weeks of a semester;
● We ask that Personal Days are not taken consecutively (unless there is a specific, exceptional circumstance) due to the impact on the school Best practice is to reserve them for unforeseeable needs that could arise
If you would like to request to take personal leave please complete a Leave Request Form which can be found in the division offices.
Specific guidelines should be noted:
Leave requests should be submitted at least five (5) days in advance, although special consideration is given in the case of an emergency.
Leave with pay will not be approved at the beginning or end of scheduled vacation periods, maternity leave, paternity leave, long weekends or during the first two weeks or last two weeks of a semester
Exceptions to the calendar restrictions for this leave are a one-time life event such as a funeral (that is not covered by bereavement leave), a college graduation of a child or a court required appearance
Conditions at the particular time of the request for leave, including both the instructional program of the school and the employee's personal situation, will be considered in the granting of all leave requests Other than emergency leaves, all leaves will be considered only if they do not create a hardship for the school
Short-term Necessity Leave With Pay
In certain circumstances, Short-term Necessity Leave With Pay may be granted by the Superintendent, not to exceed a total of ten (10) calendar days per year
The following situations are those which might be considered for approval:
● Bereavement Leave for the death of a member of the employee's immediate family (spouse, child, father, mother, sister, brother) In the case where another person has served as an immediate family member (i e : being raised by an aunt) a written clarification should be submitted to the Superintendent when signing the initial contract For those hired before this policy revision, the clarification must be submitted by the next school year
● Accidents involving an employee's person or property or an accident involving the employee’s immediate family
● Critical illness of any member of the employee’s immediate family.
Extended Leave Without Pay:
Extended leave without pay may be granted by the Superintendent (1) semester or a maximum of two (2) semesters for the following reasons: health of the employee or the pursuit of professional skill development which will be of advantage to the school. The Superintendent will inform the Board of the extended leaves without pay that have been granted.
Specific guidelines should be noted:
● Employees who have been granted leave in excess of one (1) semester shall not have leave time count toward step advancement. This leave provides no salary and no benefits.
● Employee's return to service shall be scheduled to coincide with the beginning of a semester. The employee will return to the same job or another job for which they are qualified at the discretion of the school.
● If employees do not carry out the activity for which the leave was granted, they may forfeit their rights for reinstatement The school has the right to ask for documentation that supports the activities for which the leave was granted
● If an employee fails to report for duty at the expiration of leave, within the period of time designated by law, the rights to re-employment may be forfeited
● Requests to return to service prior to the expiration date of leave will be considered on the basis of convenience to the school; however, no obligation will exist to permit early return from leave
● Conditions at the particular time of the request for leave, including both the instructional program of the school and the employee's personal situation, will be considered in the granting of all leave requests Other than emergency leaves, all leaves will be considered only if they do not create a hardship for the school
In accordance with Peruvian law, maternity leave is granted (49) days prior to the expected delivery date and (49) days after the birth or (98) days consecutively Staff must submit a doctors’ certificate to the school Principals and the HR office indicating the beginning date of maternity leave and expected delivery date (60) days prior to the expected delivery date Employees need to submit all documents to the HR office regarding the newborn
Paternity Leave
In accordance with Peruvian Law, paternity leave is granted ten (10) consecutive days of paternity leave when the spouse of the staff member is delivering. The staff must provide the birth certificate to the HR office 30 days prior to the expected delivery date. Employees need to submit a birth certificate to the HR office.
Library Services, Staff, and Hours
Our libraries offer a wide range of services designed to meet the diverse needs of our students and community. From access to a vast collection of books, journals, and digital resources to expert research assistance and technology support, we strive to provide comprehensive support for learning, exploration, and personal enrichment.
Our libraries are open, ensuring convenient access for patrons throughout the week Our dedicated staff members are here to assist you during these hours, offering friendly and knowledgeable assistance to help you make the most of our resources Whether you need help finding a book, navigating our online databases, or accessing specialized services, our team is committed to providing exceptional service and support We encourage you to explore all that our libraries have to offer and to reach out to our staff with any questions or assistance you may need
Reading
We have a robust collection of reading material including the Teacher Collection (filled with pedagogy books) and popular Fiction titles in both English and Spanish (early childhood, elementary, middle grade, young adult, and adult) Want an ebook instead? Check out the FDR ebook collection on Sora.
Login information for our various subscriptions (databases, periodicals, etc) can be found in these documents:
● ES Database Subscription Passwords - most access through the student Clever account
● Database Subscription Passwords
● Periodical Subscription Passwords
● FDR ebook collection on Sora.
Reserve a library space by choosing one of the following rooms in Google Calendar:
● MC: Production Hub
● MC: Student Tables
● MC: Little Theater
ES Services
Lots of useful information for teachers and students is available on the: ES Library website
Teacher Collaboration:
Joy Crockett, the Library Coordinator and ES Librarian, is here to assist with the grade-level curriculum, offering support for you and your students
MS/HS Services
Lots of useful information for teachers and students is available on the: MS/HS Library website:
Teacher Collaboration:
Caitlin O'Neal Lopez, the MS/HS Librarian, is available for co-teaching and book talks Reach out to chat about your curriculum and how she can support you and your students
7:30 a m - 3:30 p m
(Mon Tue Thu & Fri)
7:30 a m - 12:30 p m (Wednesday)
Mandatory Retirement
6:45 a m - 3:30 p m (Mon Tue Thu & Fri)
6:45 a m - 2:45 p m (Wednesday)
7:00 a m - 4:30 p m (Mon Tue Thu & Fri)
7:00 a m - 3:30 p m (Wednesday)
The mandatory retirement age for a school employee is age seventy. In the event that an instructional staff employee will reach seventy years of age during a school year, he/she may be reassigned to another position until the mandatory retirement date.
Movies and Videos
If a teacher identifies a rated or non-rated film that supports the curriculum and learning objectives, the film must be viewed in advance and appropriate for the subject area and the emotional and social development of the students. If the film will be viewed ‘in full’ and/or for the duration of a class period, supervisor approval is required.
Note that Colegio Roosevelt uses the following rating as defined by the Motion Picture Association of America:
Film
PG-13
General Audiences
Parental Guidance Suggested
Parents Strongly Cautioned
Appropriate for all ages
Some material may not be suitable for children
Some material may not be suitable for children under 13
Children under 17 must be accompanied by a parent or adult
No one under 18 admitted
No one under 21 admitted
● Under no circumstances will an X-rated or an NC-17 film be shown on campus.
● R-rated films must be approved by the Principal.
Under NO circumstances should “Pirate Versions” of films be used.
Nut-Aware Campus
Colegio Roosevelt is a ‘nut-aware’ campus. It is the expectation that food provided by on-campus food supplies, caterers, PTA, etc. at any and all school events/functions be properly labeled if made with nuts, nut products, or potential contamination with nuts. This includes but is not limited to: classroom parties, divisional meetings, birthday celebrations, food festivals, etc.
Parent Teacher Association (PTA)
The Roosevelt Parent Association (PTA) is an organization that represents and includes parents, and where all of Colegio Roosevelt’s parents belong automatically as soon as they join the school. The PTA is formally structured with bylaws, a mission statement, objectives and official roles for those parents who belong to the Executive Committee, the Advisories, and the special projects.
Purpose Statement
The PTA’s mission is to strengthen the Roosevelt community and foster a sense of unity among students, parents, teachers and staff, in support of the school’s mission We aim to be an effective bridge between parents and school, while we foster unity and respect between the community members Therefore, we work towards fostering inclusion and belonging of parents to the school community, and in the end, to support the school in improving every student’s educational experience
PTA Structure
Our PTA is structured through an official Executive Committee that is elected (all parents have a vote) for two years. Currently, the Executive Committee has two Co-Presidents, a Secretary who oversees communications, a Treasurer, and Liaisons for every school division (EC, ES, MS, HS). The liaisons head the Advisory Councils for each division, which are groups composed of the Division Principals, Liaisons, Grade Representatives and Homeroom Parents (the last two are selected every year by the Liaisons and volunteer for the role through the ROL - Registration Online - and through their active participation). The Advisory Councils meet at least once a month to discuss concerns, initiatives, and any other issues deemed necessary and that concern or apply to groups, and not individual issues, which should be addressed directly to a school representative (teachers, counselors, principals, superintendent). If parents are not sure who to address their concern to, the PTA representatives are happy to help direct to the appropriate channels. Besides the Advisories, the Executive Committee also meets once a month with participation of the school’s Admissions Director, and then the Co-Presidents also hold monthly sessions with the Superintendent and the school’s Leadership Team
The PTA structure also holds special projects or initiatives that have parent representatives, such as the Parent Ambassador Team (with four representatives who oversee the Buddy Program, the Language Program, cultural activities, and networking), and the Booster Club who are designing and producing spirit wear and items to support our Athletics and Arts programs Throughout the year, we also hold several events aimed at strengthening our community, such as Parent Coffees (with speakers of topics that are of particular interest to parents), family community picnics to foster integration among grade families, Welcome Back Coffees to receive the community when we get back from mid-year or end-of-year breaks, and other traditional or cultural events such as our Halloween Trunk or Treat, our Thanksgiving celebrations, the Holiday Event for our school workers and their children, the Holiday Bazaar, the Kermesse, the International Food Fest, the Book Fair, the Teacher Appreciation Day Brunch, among others.
We are always looking to connect with more parent volunteers! If you would like to volunteer, find out more about our work, or propose and/or discuss initiatives, please contact the office! Our email is pta@amersol edu pe, and our office is at the EC PUDO
If you want to see who the elected representatives are (Executive Committee, Advisories, and special initiative leaders) please click here.
Contact email
pta@amersol edu pe +(511) - 435-0890 / 619-9300 ext 1701
Printing Guidelines & Copy Center
Printing Guidelines
www facebook com/Colegio Ro osevelt PTA Mon/Tue, Thu & Frid 7:45 a m -1:00 p m & 2:00 p m -4:30 p m Wed. 7:45 a m -1:00 p m & 2:00 p m -3:45 p m
Colegio Roosevelt is committed to fostering a sustainable and environmentally conscious school community. Guided by our Core Value, "Survival of humanity depends on the health of the environment," these printing guidelines aim to minimize our environmental footprint, conserve resources, and promote efficient use of our printing facilities. Please review our Printing Guidelines @ Colegio Roosevelt.
Copy Center
The Copy Center is located in the semi-basement of the HS Building. Copies can only be requested by Supervisors, Grade Level Coordinators (GLC) and Subject Area Leaders (SAL). Need something printed or copied at the Copy Center? Use the appropriate spreadsheet: EC/ES, MS, or HS.
Copy Center Contact Information
Extension number: 1705
Contact Person: Fanny Ganoza Mobile: 962-036-997
Copy Center Hours of Operation
Monday to Friday: from 8:00 a m to 4:00 p m
Lunch: From 1:00 p m to 2:00 p m
Professional Appearance/Dress Code
The professional appearance of FDR employees is a hallmark of an excellent school and intrinsically reflects its ethos, philosophy and mission. Therefore, appearance is expected to:
● Help define and reinforce the esteem in which we hold our work;
● Provide a role model for students in line with the school’s values and the general principles of professionalism
● Reflect discretion and sensitivity towards the diversity of cultural norms found at our school.
Appropriate wear for special events such as Parent Orientations, Parent-Teacher, and Student-led Conferences, etc. includes skirts, dresses, dress shirts, dress pants, dress shoes (tie and jacket are optional).
Please follow the below guidelines for day-to-day professional dress code (exceptions may apply for specialized positions):
● Must be in good condition and clean
● Must be free of holes or tears
● Must not be provocative or depict controversial images, words, symbols, etc.
● Shirts should be full length (cover the torso) and have sleeves/full shoulder straps (no spaghetti straps)
● Formal shorts (knee-length) may be worn during summer months
● No flip flops; all shoes must have a back or heel strap
Our rule of thumb will always be that we should err on the side of caution with regard to our clothing and exercise our best judgment as professionals.
Professional Learning
Colegio Roosevelt is committed to providing and supporting professional learning opportunities for its staff, both teaching and support staff To help promote professional growth experiences that will benefit both staff members and Roosevelt and to provide equity, the administration will carefully consider the following criteria when reviewing applications:
● Relevance to position
● School Improvement
● Cost Effectiveness
● Benefit for Roosevelt
● Equity
● Impact on Instruction
Further information about the criteria for funding and the process of requesting and completing professional learning is available in the Professional Learning Guidelines Handbook. To apply for funding, complete the FDR Professional Learning Request Form.
Purchasing Requests
Supply Room Requisitions
Frequently requested supplies are available on campus in the Supply Room You can find the catalog with pictures and prices here These supplies will be delivered within 2 working days after the requisition has been approved by your Principal or Director
Local Requisitions
Any Local Item not found in the Supply Room as well as Services (events, maintenance of equipment, construction services) should be requested through a Local Requisition in Spring and will be delivered once approved by your Principal or Director, and upon availability of stock at the vendor selected When prices exceed US$ 1,500 three (03) quotations are requested Time of delivery might be longer
Overseas Requisitions
Any article needed from abroad should be requested within the announced timeline and following the guidelines shared each semester
School Equipment, Disposal, and Donation
All employees are responsible for the care and safekeeping of school property and equipment under their control Never dispose of defective school equipment or property The school must complete the proper paperwork with the appropriate departments Payment for lost or damaged items checked out in an employee's name may be required
Personal property should be labeled with the employee’s name for property control purposes Please note, school insurance and maintenance policies do not apply to personal property As such, employees are strongly discouraged to use personal property in performing their professional responsibilities
Staff should ‘help themself’ to discarded items they may see, whether for personal or professional use.
The Donation or Disposal or FDR-Owned Materials form will be sent out once per semester on a specific date and will be available for a specific period. Please note that you will not be able to request the collection of items before or after the planned dates. The area behind the Middle School building must be clear at all times for safety purposes, as it is an evacuation route for EC, ELEM & MS. We kindly request that all faculty and staff refrain from bringing or sending items to that location for storage.
At the dedicated time each semester, an email will be sent by the Facilities and Security Manager outlining the following steps:
● Complete the Donating or Disposing of FDR-Owned Materials form. We appreciate your cooperation in ensuring the forms are submitted within the given timeframe.
● It is kindly requested that all images of disposed/donated materials be uploaded and named following this nomenclature: location, employee name, item For example, RC-211, Ms. Ascoy, 10 chairs
● Once the form is completed, the items will be assessed and classified as: reuse, donate, dispose
● After assessment, the materials will be collected and organized accordingly
● Remaining materials that are in good condition and have not been reassigned by a supervisor, will be available for learning and office spaces on a first come, first serve basis
School Events Calendar & Booking Facilities/Spaces
Colegio Roosevelt maintains an active and robust events calendar. It is the responsibility of all faculty and staff to stay well-informed of important school dates, events, and holidays. There are two calendars published annually:
● Academic Calendar
● Events Calendar
The calendar process for the upcoming academic year begins as early as September. The annual academic calendar is published annually in November The Events Calendar is published in May/June for the following school year All school calendars are accessible via the Condor Current, MyFDR App, and the school website
The Roosevelt Commons spaces, the Little Theatre, the Green etc are busy facilities that require Google Calendar booking through the Colegio Roosevelt Calendar system To reserve a space, follow these Google Calendar EventSetup Booking Instructions and attach this template to the calendar event Please book at least 24 working hours in advance
If you want to book the PAC Theatre please send an email request to the Arts Director, Betty Lin (blin@amersol edu pe) and the Arts Assistant, María Fernanda Montalvo (mmontalv@amersol edu pe)
Facilities may be booked by F&S on weekends and after school hours. Prior approval is required. Please complete the Facilities Use Request @ Colegio Roosevelt Form.
School ID’s
In order to maintain our safety protocols, the expectation is for all adults on campus to wear an FDR ID Badge. ID Badges are required for ALL and anyone who does not have an official FDR ID Badge is required to wear an orange visitor pass. If you see someone on campus who is not wearing an official school ID or visitor pass, please contact the Security Supervisor or Security at the Main Gate (1501 or 1511).
Identification of types of IDs and lanyards
Faculty & Staff Students
Blue Red Yellow Green Orange
School Transportation
The main purpose of School Transportation is to provide bus service to paying students. Faculty and Staff will be able to use the service upon availability in the requested route, and once all students that need to use that route are served.
Faculty and Staff who want to use the transportation service must take into account the following:
● Register with the Transportation Office in advance, otherwise you will not be able to embark.
● Under no circumstances can you vary the route to get to your home.
● Faculty and Staff must be at the established bus stop at the agreed time The bus will not be able to wait in order to avoid affecting the pick-up time of students or the arrival of the bus to the school
● If a new student registers for the service and the Admin/Teacher seat is the only one available, the available seat will be given to the student This can happen at any time The Transportation Office will inform the Admin/Teacher that they no longer have a seat on said route
School-Owned/Sanctioned Social Media
School owned/sanctioned Social Media accounts include all subscriptions and learning platforms/tools provided where users use the Amersol account to log in.
Social Media is any type of online presence that is designed for communication, collaboration and the sharing of creative works and encompasses a wide variety of content formats including text, video, photo and audio. This includes, but is not limited to, social media sites, blogs, photo/video sharing services, online discussion forums, and collaborative websites/services (Wikis/Google Workspace for Education) Some examples include Instagram, Facebook, Twitter, YouTube, Zoom/GoogleMeet, Snapchat and Tiktok
At Colegio Roosevelt, we value the responsible use of social media by employees who maintain a social media account on behalf of the school When representing the school online, employees are expected to adhere to the following guidelines:
● Approval for Representation: Prior to opening any social media account using the school's logo, name, or identity, employees must seek approval from their direct supervisor. This ensures consistency and alignment with our values and objectives.
● Age Requirement Compliance: Social media accounts managed by students must meet the age requirements
set by the respective social media platform and must be supervised by the adult supervisor of the activity/club This ensures that all online interactions are conducted responsibly and legally
● Content Alignment: All content posted on social media platforms must align with Colegio Roosevelt’s guiding statements, represent curriculum programs accurately, and maintain a non-controversial tone/issues (to include but not limited to verbiage, images, topics). This ensures that our online presence reflects our educational mission and values. No students listed on the NO PHOTO list will be published on social media.
● Harm Consideration: Before posting any content, employees should consider whether it could be harmful to the organization. If there is any doubt, it's best to err on the side of caution and refrain from posting.
● Supervisor Notification: Employees must promptly notify their supervisor of any online exchange that is deemed inappropriate or potentially harmful to the school's reputation. This allows for swift resolution and mitigation of any issues that may arise.
● Comment Management: Employees are responsible for managing followers and turning off comments on social media posts as necessary to maintain a positive and professional online environment.
By adhering to these guidelines, we can ensure that our online presence reflects the professionalism and values of Colegio Roosevelt, while also safeguarding the well-being of our school community
The school maintains:
● The right to monitor all traffic and communication that happens over the school network and any social networking account set up by the school for faculty and staff, learners and parents
● The right to suspend or delete any school owned account
● The right to reclaim or deny a user's access to hardware owned by the school.
● The right to deny access to the school network.
● The right to search a user's device/accounts.
Staff Conflict Of Interest
Employees shall not, at any time, engage in any employment or activity that could interfere with their effectiveness in performing their contractual duties; compromise or embarrass the School; conflict with or violate professional ethics in any way
Employees are compelled to share any connections or conflicts that may be considered a conflict of interest
Employees shall not engage in any other employment or in any private business during the hours required to fulfill their assigned duties
Employees may not use directories, school email lists, or teaching rosters to solicit business. Staff shall not share these sources of information with any other party outside of the administration and instructional staff.
Employees shall not sell any product or service directly to any student or to their parents or guardians. There are designated areas on campus where approved products or services can be advertised by the Colegio Roosevelt community.
Moreover, as there should be no conflict of interest in the supervision and evaluation of employees, no administrator or supervisor shall be responsible for the supervision and/or evaluation of a relative. The Superintendent may make an exception to this part of the policy.
Student Uniforms
It is expected that all employees assist in enforcing the school’s uniform expectation Students out of uniform should be sent to the office If students are wearing the uniform improperly, tell them to correct the situation and as long as they do so no further action is needed Please check your students´ dress when entering and exiting your class Persistent uniform violations are no longer considered uniform violations but rather a direct challenge / lack of respect for school norms and faculty/administration Please review uniform expectations HERE Please note that Booster Club clothing can only be worn on Spirit Wednesdays.
Teaching Assistants (TAs)
Teaching Assistants are a valuable resource who enrich the learning environment for FDR's students.
Teachers and administrators will support the professional growth of our teaching assistants by providing them with useful and timely feedback based on clear expectations.
Teaching assistants are assigned as follows:
● one teaching assistant per homeroom class in EC3, EC4, Kindergarten, Grade 1 and 2
● one teaching assistant per two homeroom classes in Grades 3, 4, and 5
● one teaching assistant supports the two science labs and the teaching kitchen
Teaching Assistants have instructional, supervision, and clerical responsibilities
Instructional Responsibilities (agreed upon with the teacher partner)
● to work with individual students or small groups of students to teach or reinforce learning of material or skills
● to guide independent study, enrichment work, and remedial work set up and assigned by the teacher
● to assist with whole class and grade-level activities such as lessons, assemblies, etc.
● to help students master equipment or instructional materials assigned by the teacher including computer technology
● to work with the teacher in daily classroom activity planning and supervision
● to participate in in-service training programs as assigned
● to maintain the same high level of ethical behavior and confidentiality of information about students as is expected of teachers
● to direct all questions from parents to the teacher regarding student learning and performance
Supervision Responsibilities
● to assist with large group supervision of children (before-school, during lunch, recess, and dismissal)
● to guide children in working and playing harmoniously with other children in a variety of settings
● to maintain order and discipline while taking children from class to class, in the classroom, and if needed, with wash-up and bathroom routines
● See also the more detailed Supervision Agreements
Clerical Responsibilities
● to operate and care for equipment used in the classroom after activities
● to distribute, collect and grade workbooks, papers and other materials for instruction, as assigned by the teacher
● to assist the teacher in setting up activities in the classroom including bulletin boards
● to check and record student attendance and performance, to prepare work orders, requests for supplies, and maintenance orders
Supervision of Students
Teaching assistants are assigned to supervise throughout the school day TAs are expected to be at their duty location at the start of the assigned time and remain on duty the full period Teachers and teaching assistants shall coordinate their schedules to allow the assistant to arrive on time
Daily Schedule
All Teaching Assistants arrive at 7:45 am and work until 3:30 pm. Some TAs take on an additional duty, for which they receive a stipend or altered work schedule.
Full-time TAs are to have a 45 minute lunch. An additional 15 minute break must be coordinated with the cooperating teacher and may not interfere with supervisory duties.
Specialist and Spanish Support
Elementary homeroom TAs also provide some support in specialist and Spanish classes. Full-time elementary TAs join Spanish lessons and work with the Spanish teachers as directed.
KG-Grade 2 TAs support students in Art, Music, and PE.
Teaching Partnerships
Teaching Assistant positions will be determined by the EC/ES Leadership Team each school year. While feedback about preferred teaching partners is gathered, teaching teams are determined by a number of factors and specific requests for partnerships may not be fulfilled
Evaluations
Teaching Assistants are evaluated each year according to criteria that align with the job description.
Tutoring
Staff members must have the approval of their division Principal before acting as a paid tutor of any Roosevelt student. In addition, board policy prohibits teachers being the tutor of a student at their grade level or in their classes. Paid tutoring is not to take place on campus during school hours. Recommendations to parents that students need tutoring should only be made after prior consultation with and approval of the Principal. When tutoring, be mindful of the FDR Code of Conduct
Work Orders
For general maintenance to your office/classroom space, please complete the FDR Work Order Request Form The work order form can be completed at any time throughout the year Larger scale projects that require more time are scheduled during the Winter and Summer breaks All employees may complete the FDR Work Order Request Form however, not all work orders are approved Supervisors approve work orders When a work is not approved, the employee will be notified by the supervisor