r e n i l t o H 27: outs - Issue c S d y lw C ne in
s for everyo
Closing ceremony of the 22nd World Scout Jamboree in Sweden 2011
n & new Informatio
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October 20
BOREE M A J D L R O W JAPAN 2015
Their only chance
We need everyone to make sure that Scouts & Explorers born between the 28 July 97 & 27 July 2001 knows....
ALSO INSIDE: IS WALES WORTH IT? - BANGOREE PHOTOS - PROJECT COMPASS - OCCASIONAL HELPERS...
. . . C A e h From t The first thing I want to do is to pass on my congratulations to the following people who have recently received awards: Rebecca Large, Jonathan Humphreys, James Cragg and Jonathan Lister for achieving their Gold DofE Award. In addition, Jonathan Lister has also completed his Queen’s Scout award. Nicola Gamlen has been presented with the Award for Merit for the work she has done in supporting the Cub Section in Flintshire, Clwyd, Wales and at Headquarters level. It’s great to see young people and adults being rewarded for the effort they put in to Scouting. As I’ve been going around the Area and talking to adult and youth members, it’s evident that there is a lot of good work going on and some very creative programmes being delivered. I hope this hard work will reflect in the 2014 census, which it just three months away. Thinking about the future, many of you will be aware of Scouting’s vision towards 2018. As a reminder (or for information if you’ve not seen it before): Scouting in 2018 will: Make a positive impact in our communities; Prepare young people to be active citizens; Embrace and contribute to social change Scouting in 2018 will be: Shaped by young people in partnership with adults; Enjoyed by more young people and more adult volunteers; As diverse as the communities in which we live Members of Scouting in 2018 will feel: Empowered; Valued; Proud Those of you who have been in the Movement for several and a few years will probably comment that nothing has really changed since 1907; which is true. The purpose of the revised ‘Vision’ is to refocus us: How are we making a positive impact in our communities (think Section, think Group, think District, think Area)? How are we preparing (‘Be Prepared’; there’s a motto there) our young people to be active citizens; to speak up for what they believe/would like to see happen (Beaver, Cub, Scout, Explorer, Network Section forums)? How are we embracing and contributing to social change? We are going through/coming out of a period of recession. How do we deal with those affected? Our communities are becoming more multicultural. How do we engage with groups from overseas who live in our
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IN THIS ISSUE: World Jamboree
1&3
From the AC
2
Is Wales worth it?
4
Bangoree
8
New ADC Flintshire
9
JOTI
9
Social media
9
Compass
10
Occasional helpers
11
Scout Memorial
11
Directory
12
Clwyd Area Scouts clwydscouts.org.uk facebook.com/clwydscouts twitter.com/clwydscouts youtube.com/clwydscouts
Clwyd Area Scouts Hotliner
community? Is having a prayer at the end of a section meeting appropriate? We have young people and adults in the movement who are gay, lesbian, bisexual and transgender. Do you know about FLAGS
(www.flagscouts.org.uk)? We will also have young people who have same sex parents through adoption. Will this shock you? How do we ensure the views of young people within the Section, Group, District and Area are taken into account? We need to ensure everyone enjoys their Scouting. How is ‘Enjoyment’ measured? Look at your community. Look at the members in your Section. Does the breakdown of your Section mirror the breakdown of your community? If we engage correctly then we should all feel empowered, valued and PROUD to be involved with Scouting. Scouting is a MOVEMENT not and organisation. We must move with the times as the only thing that is constant is change. If you’re not prepared to change then you’ll miss your train. If you miss your train then everyone else will have moved on and left you behind. Are you prepared to change or are you being left behind? If you’re being left behind then maybe you’re in the wrong role. You will probably be aware of another recent change to Scouting, an additional Promise. We have had the standard Promise for 106 years and for the last 50 years The Scout Association has had variations to take into account the requirements of Muslims, Hindus, Buddhists
Confusing page numbers? Due to Hotliner Express going out before Hotliner itself was finished, and page numbers being cross-referenced between the two, we’ve had to leave page numbers off some pages. Hope this makes sense and you can find 2 your articles!
and those who live in the UK but are not UK residents. Following consultation over the last 10 month with members and non-members of The Scout Association, it has been decided to introduce an another version of the Scout Promise that can be taken by humanists and those who have no affirmed faith but want to enjoy Scouting. This links into The Scout Associations 'Vision for 2018' whereby Scouting will as diverse as the communities in which we live. The additional version of the Promise is as follows: On my honour, I promise that I will do my best, To uphold our Scout values, To do my duty to the Queen, To help other people, And to keep the Scout Law This additional Promise has alternative versions to make is compatible for Beaver Scouts, and Cub Scouts. Faith and non-faith leaders, as well as the World Scout Committee, have warmly welcomed this move as it demonstrates our determination to become truly inclusive and relevant to all sections of society whist maintaining our core values of integrity, respect, care, belief and cooperation. Thank you for providing support to our diverse and multicultural community. Collectively we will need to look at creating a plan to meet the vision. I hope that you will all provide input. Gordon Richardson Area Commissioner
World Scout Jamboree The deadline for applications to attend the 23rd World Scout Jamboree in Japan in 2015 is fast approaching. Forms must be in by 25th October. We need everyone to make sure that Scouts & Explorers born between the 28 July 1997 and 27 July 2001 knows what the Jamboree is, understands that this is their only chance to attend as a participant, and is aware how to apply. Whether you’re a Scout Leader or Explorer Scout Leader who will almost certainly have members of the right age, and Leaders of other Sections may have Young Leaders who could go. Please don’t assume someone else has told them. Communications in Scouting is notoriously poor, so the more people spreading the message the better.
Here’s what they need to know...
- the World Scout Jamboree is a camp for 30,000 plus Scouts aged 14-18 - Scouts from almost every country in the World attend so your Unit of 40 will be surrounded by other Units the same size from an immense number of different countries - it’s the most international experience you could possibly imagine, with the exception of the Olympics and not many of you will qualify for that - it takes place in Southern Japan - it’s for 12 days from the 28th July-8th August 2015, plus 4 days living with a Japanese family and 2 days in Tokyo - the cost is £2,995, but we’ll aim to fundraise at least £1,000 of this total Please don’t let young people miss out on this opportunity!
BOREE WORLD JAM JAPAN 2015 3
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79272340 ail.com/077 m g @ z o m ct wxm pan or conta a /j k .u rg .o scouts see or clwyd n o ti a rm fo For more in Clwyd Area Scouts Hotliner
th 5 12 BOREE M A J D L R O W JAPAN 2015
n in largest tow t Essex - 21s t World Scou e it s e Jambore
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e bacon for id v ro p to s pig rld n at 21st Wo staff cantee e ore Scout Jamb
LAST LAUNCH NIGHT
We’ve already held Launch Nights in Wrexham, Gladstone and Trevor to give information to parents, Scouts, Explorers and their Leaders, but we have one last chance for those that have missed these:
7.30 Tuesday 22nd October Rhosnesni Scout hut, Dean Road, Wrexham, LL13 9EH
Jamboree in numbers
0 0 0 , 6 4 2 1 0 9
World Jamborees are big old things - just look at some of these numbers!
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minutes
every
e out Jambore c S d rl o W t the 21s ho attended w le p o e p f e number o al rate for th coach arriv - 21st World rs first 24 hou e ore b Scout Jam
Clwyd Area Scouts Hotliner
Last year the Wales levy - the part of the membership fee that goes to Wales - went up to £10 a head. Next year it goes up to £11.50. In this edition of Hotliner we look at what this money goes towards, why it went up, and ask whether it’s worth it. The increase was primarily due to the requirement of Scouts Wales to be self funding. Wales could no longer rely on external funding to pay for the full time Local Development Officers (LDOs), which many of us have benefited from. On the plus side, once the LDOs are funded purely by the Welsh Scout Council we will be able to widen the development activities of the LDOs. Although we pay a fee to UK HQ, it's worth noting that Wales get a rebate of around £110,000 to pay for our two Field Commissioners and the support team at the Scouts Wales office. Based on Wales' current membership figures (circa 17,000), this is about £6.50 per head coming back
S E L A IS W ? T I H T R O W
into Wales from HQ. The ‘paid-for’ functions of ScoutsWales rarely directly benefits Beaver, Cub, Scout and Explorer Scouts in Clwyd and their Leaders. Only if there is a safeguarding issue or a complaint which needs professional support do volunteers at Group level come across a member of paid staff, or if they ring the office for to book places for Wales events. However, the support to District Commissioners and the Area Commissioner is far greater. The Field Commissioner supports the Area Commissioner in all aspects of his role, as well as his induction and training.
2006
1,690 - 316
What does Scouting cost?
Clwyd
Wales UK
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2013 (2014) UK membership fee - £21 (£21) Wales levy - £10 (£11.50) Clwyd levy - £3 (£3.25) District levy - varies per District
2013
So, out of the £34 Membership fee (not including your District levies), £16.50 goes to Wales, £14.50 to the UK, and £3 to Clwyd.
2,356 - 471 young people in Clwyd Leaders in Clwyd
Clwyd Area Scouts Hotliner
£112,663
Wales rebate on UK HQ membership fee Scout Association Development Grants board Welsh Scout Council levy Welsh Government grants Big Lottery Fund grant Youth programme Mountain training & residential centres Wales: the Active Communities Grant Scheme Mid Glamorgan & Brecknock Area Scout Councils Investment income Support & services to Scouting in Wales Chief Commissioner’s rebate on UK HQ membership fee Other Donations & legacies Other grants
The District Commissioners also have his support and can call on him any time for help, guidance and support. Again issues with regard safeguarding and complaints, are subjects which are all too frequently requested for advice and training. A major task of the paid staff of ScoutsWales is on development. Jill Gloster, outgoing Chief Commissioner for Wales said, “Growing Scouting has been a major objective and part of the Vision to 2012 during my time as Chief Commissioner and now, Vision towards 2018. The development officers are able to work during the day with schools and other organisations, when adult volunteers are at work and
£81,118 £81,118 £63,092 £58,585 £52,760 £52,760 £22,533 £13,519 £11,724 £11,724 £9,013 £5,862 £4,506 £4,506
2012 e m o c n i s e l Wa
they have been funded almost entirely through grants to date. “Scouting in Wales has grown each year over the last 7 years. In 2006 there were 1,690 young people Scouting in Clwyd and 318 leaders. In 2013 there are now 2,356 young people and 471 leaders, averaging 111 young people a year and 16 adults. “I am certain that if we had not raised our game to encourage more adults into Scouting by employing development officers we would have found Wales in a deep decline. The partnership between the LDOs and the voluntary adults has been a success, increasing our awareness about recruitment, support and training and the need to work together.
Development of Scouting
£261,190
Youth Programme & activities
£90,849
Support & services to Scouting in Wales
£85,171
Mountain training & residential centres Governance costs Costs of generating voluntary income
5
“The ScoutsWales office and the Field Commissioners support everything that happens in Wales, whether it be the canoeing and sailing events, all Wales events, conferences, training, DofE administration, badges, reports to funders, finances, web site, support material for the development projects, Welsh Government issues, fending phone calls, advice to non scouters, joining enquiries, media, minutes for all the ScoutsWales meetings, to name just a few and also support the Wales volunteers, including me.” Area Commissioner, Gordon Richardson said, “I believe that Scouting is undervalued and that we are good value for money based on the cost of other activities
12 0 2 e r u t i d n Wales expe £56,781
£22,712 £5,678
Clwyd Area Scouts Hotliner
that young people undertake. This is all down to the personal time our volunteers dedicate to providing fantastic programmes. Let's not sell ourselves short.”
What do you think? We’d be interested in what you think about how Wales is funded. Were you aware of these costs? Do you think the help received in recruiting new adults is worth the money? Do you think it could be spent better on other things? Or do you think we should just pay less? Email communications@ clwydscouts.org.uk and we’ll feature some of the messages in the next edition of Hotliner.
18%
e r u t c The pi yshire b r e D in UK membership fee - £21.00 County levy - £3.55
HQ have a team of regional development officers that cover the East Midlands. England is divided into eight Regions, each with a Regional Development Manager (equivalent to the two Field Commissioners in Wales). Each Region has a number of Regional Development Officers (equivalent to our LDOs) ranging from two in the West Midlands (Shropshire, Staffordshire, Warwickshire, Birmingham and Hereford & Worcestershire) to five in the South West (Cornwall, Devon, Somerset, Wiltshire, Dorset, Avon and Gloucestershire). In Wales we have four, two in the North and two in the South. Thanks to Nick Griffiths
Note - these are just two examples of levies in parts of Scotland and England. Other Regions, Counties and Areas may have different charges.
of the overall ScoutsWales income comes from membership fee, whilst the expenditure on the development of Scouting is some 46% of total spend. That means for every £1 of membership fee received an additional £1.55 is added from other sources resulting in a total spend of £2.55 per £1 received on development (year ending 31/03/12)
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Clwyd Area Scouts Hotliner
S E L A W IS ? T I H T WOR
n i e r u t c i p The h g r u b n i Ed Scottish Headquarters membership fee - £21.00 Regional levy - £4.50
Scotland’s national HQ membership fee (covering UK and Scottish HQ) is paid via SHQ and a portion of that goes to the UK with the remainder remaining in Scotland. SHQ has been responsible for the delivery and development of Scouting in Scotland since 1909 - some very early devolution! SHQ has 10 employed members of staff (Chief Executive, Progamme & Development Executive, 2 Programme & Development
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officers, communications officer, 2 accountants, 3 admin staff). SHQ also manages the 3 'national' centres at Fordell Firs, Meggernie & Lochgoilhead. Their 8 Regions (which replaced 30 or so Areas about 5 or 6 years ago) have specific responsibility of development, communications, delivery & support of Explorers & Network, and providing & managing training. The regional manager is full time and manages the regional campsites and water sports centre. There is also a regional development officer who is,
indeed, focused on supporting groups with development, recruitment, opening new sections and new groups.
The regional manager was up until a few years ago fully funded by City of Edinburgh Council - he was a seconded member of staff. Nowadays he is funded through the Regional coffers. The development officer was paid for (either fully or partly) through a large grant obtained from the Scottish Government his project is 3 years long. Thanks to Ross Donald Clwyd Area Scouts Hotliner
Our Area camp this summer was a great success with all Sections from all Districts represented in glorious weather at Bangor-on-Dee racecourse. Here’s some of the photos from the weekend...
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o t o Ph h s i n Fi
Clwyd Area Scouts Hotliner
Clwyd Area Scouts Hotliner
New ADC Cubs Flintshire Ian Morrison is Flintshire’s new Assistant District Commissioner for Cub Scouts. Ian was previously in Scouts in Radnor and surrounding Districts. He has a wealth of experience and knowledge, having covered many roles including ACSL, SL, GSL, ADC, Nights away, Activities, TA, Trainer, AC, DC as well as a few others. He has already brought some ideas to the District which we hope to introduce in the next 12 months. We look forward to working with Ian in Flintshire. Pat Royle
JOTA/I We may not have got this Hotliner out to you in time for this year’s JOTI, but if you’re not taking part this year, then you have 12 months to put that right for next year! Jamboree on the Internet is a World Scout event when many of the 30-odd million Scouts worldwide get online to chat to each other. It always takes place over the third weekend in October every year. Details are at joti.org Alternatively you can go retro with Jamboree on the Air, a radio version - contact Hydren Harrison via email at hydren1961@hotmail.co.uk
Social Media If you use social media for Scouting, please familiarise yourself with the guidance so that you protect yourself from potential issues here’s some top tips... • Remember you are in a position of trust as a volunteer. • Remember that some sites have an age restriction (i.e. Facebook has a minimum age of 13 years) • Conduct yourself in an appropriate way as you would face to face - be aware of what you say and how you say it. • Don’t engage in one-to-one conversations with young people via chat 9
In brief...
facilities or instant messaging - this is the same as going into a private room with a young person and closing the door. • Do not provide personal details about young people on your website or social networking group (this includes school name, email address, ID, etc). • Always ensure you have parental permission to use any photos of young people and only use their first names on any caption. • Only use appropriate photos on your site, the sort that you would be happy putting on a public notice board remember that everyone can view them. • If you are concerned about the way a young person is attempting to contact you, report it immediately to your line manager. • If you need to email or text young people, always copy the message to another adult from your Group or Unit and if sending e- mails to groups of people use the ‘bcc’ facility to avoid sharing e-mail addresses. • Don’t use your personal social networking account to communicate with young people. • Monitor places where interaction occurs including walls, discussions boards, comments on photos, tagging of pictures and ‘Group’ or ‘Fan Pages’. • Only set up pages for events, activities or groups for which you are responsible. • If you sign yourself up to social networking sites you need to be aware that content is speedily updated. Photos can be tagged and posted on your account. • Use separate profiles and communication routes for email or social networking to keep contact with any young people in Scouting and your private life separate. • ALL communications with Beaver or Cub Scouts should be done through their parents or carers, not directly. • Remember the Young People First, Code of Behaviour (Yellow Card) at all times.
Clwyd Area Scouts Hotliner
N W O D T N COU S S A P M O C TO Compass is the name for the new membership database which replaces MMS next year. In Clwyd Ian Ackroyd has been appointed our Area Compass Champion, and Ben McCarthy is the Area Compass Trainer. They will be helping us change over to the new system next year, so expect to hear more from them then. Compass is a powerful set of online tools for members to manage their Scouting administrative activities in one place. It can share access to that information with relevant Scouting colleagues and offer a high level of data security. The system streamlines many tasks currently performed to manage Scouting so members spend less time on administration. Tasks supported by the system include awarding and maintaining badges/awards, producing reports and distribution lists using member data including completing the national Scout census, assigning roles and managing young people and adults leaving, joining or
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transferring, managing training and events, issuing/renewing permits and vetting checks, creating, closing or merging Sections and Groups. Implementation of the new system is planned for the period May to Dec 2014 with training material available in February 2014. If you don’t currently have your youth data on MMS via scouts.org.uk or the Online Scout Manager (OSM) system that some groups use, then templates will be provided for sections to send to The Scout Association for importing into the new system. If sections don't send in the template or already have data on MMS or OSM then they will need to add it manually to compass once its live. If you don’t have any members currently on MMS, then it’s probably best to wait until you get the template. Otherwise, keep adding young people and make sure your records are up to date, then transfer will be very easy.
Clwyd Area Scouts Hotliner
Occasional Helpers e g d a b e Get th r e b m e and rem
If you’re not a Scout Leader, and are wondering why you were sent this newsletter, you may be one of the hundreds of Occasional Helpers we have on our books. If so, you’re in great company. HRH The Duchess of Cambridge is our most famous Occasional Helper, but you’re all special to us! You will have filled in a form which looked a bit like the one above, perhaps when your son or daughter’s Group needed help on something. We’re aware that many adults who’ve filled in this form have since never been asked to help again. If this is you, we’d love to give you the opportunity to get more involved if that’s what you’d like. It may be just on a one off project, or something a bit more long term. It’s up to you. Have a word with your child’s Leader and ask about the options, contact one of the District Commissioners who’s details are the back page, or phone 0845 300 1818. You’ll love it and you’ll be helping young people. Win win!
A group of people are fundraising to build and maintain a Scouting memorial to remember members who have given service to Scouting and their community, especially those who have suffered through conflict. The Scouting memorial will be situated at the National Memorial Arboretum in Staffordshire. A key part of the project's identity is the Memorial Badge. Our aim is to have as many Scouts and supporters as possible across the UK wearing the badge and sharing what the project is about. Gordon, the Area Commissioner, has given permission for Clwyd Scouts to wear this badge. For more information go to www.tsmp.org.uk 11
Clwyd Area Scouts Hotliner
Ain’t no mountain high enough Ain’t no river wide enough Whether you want to take young people up into the hills, or onto the water, there are lots of options with Scouting here in Clwyd. We have quite a few Leaders with mountain qualifications and a very active scene canoeing and sailing. One of the strengths of ScoutsWales is the excellent training courses and events which they run in these two areas. Yr Hafod is our mountain training centre, now one of the Scout Association’s Activity Centres, situated in the heart of Snowdonia right next to the Glyders. Hafod runs courses to allow leaders take Scouts into the hills and rock climbing. See their website via scoutactivitycentres.org.uk for more information.
The Scouts Wales Water Activity Team - or SWAT for short - are an amazing bunch of people putting on several weekends a year including the North Wales paddlesports weekend, sailing at Brenig and the very popular Wye & Severn Cruises which see between 100 and 150 people paddling down the rivers. For many of their events the instructors are provided, you just need to turn up with kids and kit. There is also opportunity for you to learn yourself so you can pick up a permit and run your own sessions. For more details on SWAT activities, see the ScoutsWales website at scoutswales.org.uk/ activities/water-activities
Clwyd Area Scouts Hotliner
what’s on
Gordon Richardson Area Commissioner areacommissioner@ clwydscouts.org.uk
Pat Royle Area Training Manager training@ clwydscouts.org.uk
OCT
Jamboree on the Air/Internet
Moz Morris AAC Communications communications@ clwydscouts.org.uk
9/10
NOV
Gerry Kellett AAC International
World Scout Jamboree Selection Weekend
international@ clwydscouts.org.uk
Mike Dawson Activity Permits Manager activities@ clwydscouts.org.uk
18/20
3-5
JAN
dofe@ clwydscouts.org.uk
Area Training
flintshire@ clwydscouts.org.uk
Joanne Gregory DC Llangollen llangollen@ clwydscouts.org.uk
Andy Collins DC Vale of Clwyd valeofclwyd@ clwydscouts.org.uk
Sue Lister DC Wrexham wrexham@ clwydscouts.org.uk
Clive Bracwell Field Commissioner
All adult training dates can be found at clwydscouts.org.uk/ training
a © Clwyd Are
Scouts 201
3
25
OCT
World Scout Jamboree applications deadline
3-5
JAN
28
FEB-
Hillwalking training yrhafod.org.uk
More dates?
events open to everyone If you have any more dates of and they’ll be added to in Clwyd, please let Moz know uk/calendar the website at clwydscouts.org.
Good to know
Action please
clive.bracewell@ scoutswales.org.uk
r e n i l t Ho
Wales Orienteering Competition
Frostbite kayak weekend scoutswales.org.uk
Roger Cragg Winter Camp Duke of Edinburgh Advisor wintercamp.org.uk
Pat Royle DC Flintshire
20OCT
Editor: 40 077792723 .org.uk Moz Morris clwydscouts @ s n o ti a ic n 13 7TG commu rexham, LL W , d a o R y 55 Bradle
Practical help
Training