Handbook and Guide
School Year 2025-26
(Last update - September 3, 2025) Page 1
Welcome! We appreciate your interest in working at Brockton School and are pleased to place you on our roster as a casual Teacher-on-Call (TOC) Please advise us if your availability and schedule change throughout the year Your support makes a big difference in keeping things running smoothly and ensuring our students stay on track We really appreciate your flexibility, reliability, and the positive attitude you bring to the classroom.
This handbook should help you understand how the school manages the temporary employment of TOCs and explains your requirements as a TOC. In addition, we will be sending you a set of payroll registration documents, as well as our Privacy Policy, an Acknowledgement of our IT Expectations, and a Confidentiality Agreement.
1. Brockton TOC/TIC website
We designed this website (see QR code) to be a central hub where you can easily access all the information you need with just one click. Whether you're at home or at school, this site is available anytime and is meant to simplify your day by putting key resources right at your fingertips It provides a clear summary of essential daily information, along with active links to important documents and tools to help you feel prepared and supported
On the site, you’ll find:
● Names and contact information for TOC coordinators
● Attendance protocols
● Direct links to folders with your lesson plans
● Instructions on how to connect to Canvas
● Emergency management and safety protocols
● Daily schedules
● A map of the school
You may access this site by clicking on this link or using a QR code above
2. The Definition of TOCs at Brockton
While TOC’ing at Brockton, you must have a valid Criminal Records Check (“CRC”) If you are a BC-certified teacher or ECE, your criminal records check is inherent in your certification. If you
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are not yet certified, please advise Brockton’s HR Department hr@brocktonshcool com, and you will receive instructions on how to request a CRC.
The Definition of TOCs at Brockton Brockton occasionally utilizes teachers, ECEs, and SEAs on an informal basis. When you join Brockton’s TOC roster, you acknowledge that the work is on an as-needed basis
3. Communication
You will be receiving a Brockton email address that will allow you access to the documents required for your TOC assignments Please ensure this email address is activated prior to your first day as a TOC You will also use this login to access the laptop on your date of assignment.
The TOC Coordinators for 2025-26 are Ms Kendle Sohier (Junior School) and Ms Nichole Carrigan (Senior School) Typically, they or the teacher planning to be away will contact you to schedule you to work as a TOC, and provide you with all the relevant information needed on the assignment for that day or a few days. The TOC coordinator or teacher will text the cell phone number you provided either in advance of the workday or by 7:00 am on the day of the work opportunity
4. What to expect - before you arrive for your assignment
How will you learn about your assignment
- Typically, teachers will be arranging their own TOCs if they are absent for the whole day and teach multiple blocks They will email or call you to confirm your availability
- You may be contacted by the TOC Coordinator, who will provide you with details of your assignment for the day. Please know that you may be asked to cover multiple teachers, and you will be provided with more information and links to the lesson plans.
- Sometimes, if the absence is called in the morning, there may not be enough time to deliver all documents and details prior to your arrival In this case, please come to school, and the TOC coordinator will help you with details after you arrive.
- Please know you can always find lesson plans in THIS FOLDER, organized by date and teachers' names
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Access Contact
- For your initial TOC assignment at Brockton, please go directly to the Main School Office in the Junior School - the older building on the right as you enter the parking lot Our Main Office Admin Staff, Ms. Rita Thibideau and Ms. Kathy Findlay, will show you where to sign in, where you can keep your coat and personal items, and walk you to the TOC Coordinator or relevant principal
- You will sign out a computer in the IT office This is where you will return the computer at the end of the day
- If there is any reason for you to stay beyond conventional school hours, please advise Rita or Kathy in conjunction with the TOC Coordinator.
5. Teaching and Learning
Upon Your Arrival at Brockton
● Enter through the Junior School building (on the right) and sign in at the office as a visitor on our sign-in tablet.
● Connect with the front office (Junior School building) to receive your school laptop for the day
● Locate your classroom(s)
● Review your lesson plans and request any necessary support from the Coordinator for resources, etc.
● If you are unfamiliar with the Canvas platform (Grade 5-12), please ask the TOC Coordinator for an introduction
● Your educational supervisor and/or the TOC Coordinator will also let you know about expected supervision duties and the times and locations for your lunch and other breaks.
Junior School
● Open blinds, turn on lights, and open the exterior door at 8:10 a m if covering a homeroom teacher
● To print in the Junior School: use COPIER JS 02-New (across from the office)
● Record attendance by 8:30 a.m.
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● Please write a recap of your lessons and any behaviour management issues for classroom teachers to support their programming moving forward This can either be left on their desk or emailed directly
● At the end of the day, please close blinds, turn off lights, and ensure the exterior door is closed before leaving.
● Hand in your laptop to the TOC Coordinator at the end of the day or, if they are not available, to the front office
● Sign out at the office on the tablet
Senior School
● To print in the Senior School: use printer SR 01 (by the library shelves)
● Take attendance at the start of each lesson.
● Using Canvas for Grades 5- 12: All teachers use Canvas to assign work and communicate learning expectations. You will need to access Canvas for each of your lessons. Please review the instructions here. Please refer to this video to get familiar with Canvas
● TOC procedures from the teacher
○ Please follow procedures as much as you can. If you have any questions/concerns, please see the TOC coordinator.
Before Leaving Brockton
● Please write a recap of your lessons and any behaviour management issues for classroom teachers to support their programming moving forward Please email the teacher/s directly using the Brockton email account
● Hand in your laptop to the IT office at the end of the day.
● Sign out at the office on the tablet.
6. Daily Schedules - Junior and Senior School
Brockton’s Junior (JK - Grade 5) and Senior Schools (Grades 6-12) run on separate daily schedules For the 2024-25 school year, the regular schedules are:
Junior School - KINDERGARTEN - click
Junior School - Grades 1-5 - click Page 6 out of 13
Senior school typically runs in 6 blocks per day Please note there is a slight difference in schedules
Senior School - Grades 6-10 - click
Senior School - Grades 11-12 - click
7. Student Behaviour and Restorative Justice
Brockton holds high standards for students to behave respectfully and safely We follow a restorative justice approach to discipline, focusing on conflict resolution, making amends, building skills, and repairing rather than punishment. If you encounter any discipline problems that you are unsuccessful in addressing through conversation with the student, please contact the TOC coordinator or any staff administrator (e.g., Principal, Department Chair, or IB Coordinator).
Your role is to supervise and support learning, rather than enforcing long-term discipline. Address minor issues promptly, refer major issues to the appropriate personnel, and always leave clear notes for the classroom teacher
General Principles
Stay calm and consistent Students may test boundaries when their regular teacher is away Your calm, fair response sets the tone
Focus on learning and safety As long as students are safe and reasonably on task, avoid unnecessary escalation
Know your role You are expected to manage day-to-day behaviour but not to impose major consequences Significant issues should be referred to the school administration
If you are uncertain how to respond, err on the side of:
· Maintaining safety
· Staying calm and professional
· Passing on the concern to the administration and the regular teacher
Addressing Minor Behaviour Issues
Examples: Talking out of turn, being off task, using phones, and experiencing light disruptions. Steps to follow:
1. Proximity: Move closer to the student or make eye contact.
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2 Reminder: State the expectation calmly (“Phones away, please”)
3 Choice: Offer a redirection (“You can keep talking, or you can use this time to finish your work your choice”)
4 Documentation: Make a brief note of persistent issues to share with the regular teacher
Handling Moderate Behaviour Issues
Examples: Repeated disruption, refusal to follow directions, inappropriate language, disrespect Steps to follow:
1 Direct conversation: Speak quietly to the student Restate expectations
2 Change of seat/environment: Move the student if necessary
3. Clear consequence: Explain that the behaviour will be reported.
4. Call for support if needed: If disruption prevents teaching or learning, contact the office (or follow the school’s support protocol).
Managing Serious Behaviour or Safety Concerns
Examples: Aggression, threats, fighting, harassment, vandalism, unsafe actions
Steps to follow:
1 Ensure safety first Do not physically intervene unless safety is at risk and you are trained
2. Call for immediate support. Contact the office or nearest administrator.
3. Remove class if necessary. If safety is at risk, evacuate students calmly.
4. Document thoroughly. Report the incident in writing before you leave for the day.
8. Educational Supervisor
Your educational supervisor contacts will be amongst the following faculty:
● Junior School (JK - Gr 5) Principal - Mr Stuart Allester,
● Senior School (Gr 6-12) Principal - Ms Svetli Catia
● IB Continuum Director - Ms Nichole Carrigan
● Department Chair of a specific department in the Senior School.
● For any behavioural or student concerns, you may connect with Ms. Caitlin Shepard (Grade Lead 9-12) and/or Mr Tom Hopkins (Grade Lead 6-8)
● For Student Services / Learning Support work, Ms Bri Bishop
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If you have any questions about the curriculum or any problem at all, please speak to one of these members of the Leadership Team (Directors or Principals)
9. Emergency Management, Safety Policies, and Workplace Safety Emergency Management
Brockton runs Emergency Response Drills per Ministry of Education requirements. One of these drills or an actual emergency event may happen on a day when you are working as a TOC The TOC Coordinator or educational supervisor will advise you if a drill is planned and advise you of the protocols. It is a good practice to check with the TOC Coordinator and/or the educational supervisor to confirm whether any drills are planned, and the procedure in case a real emergency occurs
Here is a condensed set of our Emergency Procedures Please review it in advance or your work on campus.
Brockton Operational Policies
All of Brockton’s Operational Policies (200 Level Policies) are published on the Community Hub on the school’s website (www brocktonschool com) To access these documents, you will be asked to create your account Please note that no smoking or vaping of any substance is allowed on school grounds, including in private vehicles. Another policy addresses the use of prescribed medication and impairment while at school.
Practical Workplace Safety
As a school with a duty of care for its students, Brockton is an inherently safe place to work We take workplace safety for our employees, contractors and volunteers just as seriously. Unfortunately, an accident may still happen.
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Brockton has operational and personnel policies that relate to safety We expect all TOCs to follow all safety policies and procedures
In no situation should you accept work or even a specific task to perform if you consider the work to be unsafe.
If you are hurt in any way during the course of your day at Brockton:
● Call for help: Ask the student runner to go and alert other teachers/administrators if needed.
If a student is hurt during class:
● Assess the situation and call for help: Quickly evaluate the severity of the injury Call for help:
○ Ask a student runner to go and get help.
○ Notify another teacher and ask for help
○ Use your cell phone to call office if no one is available close by (i e if you are with students outside and you are unable to send a student runner or leave yourself
○ Do not hesitate to call 911 if the situation requires it.
● Stay calm, comfort, and reassure all students
● Stay with the injured student: Do not leave the student alone while waiting for medical assistance. Monitor their condition and watch for signs of worsening symptoms.
Brockton will document the accident or injury and complete either
● a Student Accident / Incident report, or
● a JOSH Cmte / WorkSafe BC Staff Accident or Injury Incident form
If you or a student sustains a minor injury requiring a small bandage (band aid) or ice pack, in the Junior School, you can seek assistance at the Main School Office In the Senior School, a First Aid Kit is located in the Principal’s Office Another kit is located in the Student Services office
Brockton has one mobile AED kit, and it is located in the Main School Office in the Junior School building
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If you carry an epi pen or other medication with you, please consider advising the TOC Coordinator or the Junior or Senior School principals so that they can immediately assist you with a health matter specific to you, if one should arise
Finally, please exit the Brockton campus carefully when in a motor vehicle. Student programs continue after school hours, and students and young children may inadvertently wander into the parking lot without paying attention to traffic When driving, please exit onto Duval Road by turning RIGHT onto Duval Road A LEFT turn is prohibited 8:00 am- 3:40 pm
10. Business and Logistics
2025-26 TOC Rate
Brockton’s Teacher On Call (TOC) rate for the 2025-26 school year is
● $350 / day or $175 / half day for TOCs, or
● $280 / day or $140 / half day for ECE or SEA on-call; or
● $224 / day or $112 / half day for ECE-A on call
We use a flat rate for simplicity; the rate is not specific to a teacher’s TQS Category and Step daily rate for occasional or a variety of assignments Brockton’s TOC rate is inclusive of vacation pay and statutory holidays. In accepting a TOC assignment at Brockton, you acknowledge and accept that there will be no further accrual of vacation pay, nor accrual for paid benefits of any kind
TOCs working partial days with various assignments will be paid for a minimum of four (4) hours, or half a day of work. The length of the assignment will be specified when you are offered the assignment
For your time sheet, you will enter the hours agreed with the TOC Coordinator, either
● the number of hours per the hourly rate that has been pre-agreed
● 4 hours (half day)
● 8 hours (full day)
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TOCs performing scheduled recurring assignments (e g JK break coverage, Cub Care, Cub Club, etc ) will be paid as per their agreement with the supervisor responsible for the assignment
Payworks Payroll Accounts
When you complete the Payroll Registration documents, your Payworks account will be set up. You will receive a message from our payroll software, Payworks, to your personal email, allowing you to activate your online access to your Payworks account It is through this Payworks account that you will submit your timesheet (hours for pay) This process can be completed on a variety of devices, including your smartphone or computer. Instructions on how to complete your timesheet can be found here.
**Payworks is also where you will log in to access your T4 for tax filing purposes each year **
Timesheets
Please ensure that you are clear about the hours of work for each assignment. If you are covering for both Junior School and Senior School, please allocate your hours to each department Once you submit your hours worked, your supervisor will confirm them and approve them for pay The Business Office will make all required deductions from your gross pay. You will be able to see the full range of deductions in your notice of pay for the period on your Payworks account. Please email payroll@brocktonschool.com if you need assistance setting up in Payworks and/or understanding how to complete your timesheet
Timing of Pay - Brockton runs our hourly payroll bi-weekly The pay periods are indicated in your Payworks account.
Important Practical Information
Practical Professional Dress Code - Please dress for classroom work as a role model, avoiding tight-fitting or revealing clothing, as well as jeans and clothing with words or images that may be found offensive by some.
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Brockton embraces the natural setting of its campus Please come prepared for outdoor activities with shoes that support safety in the outdoor environment (consider the risk of rain, snow or ice), and outerwear that reflects the demands of the season Outdoor supervision duties continue in the rain and snow at Brockton! Unless the weather presents a significant risk, we send our students and faculty outdoors for most breaks and many PE classes. Please come prepared to work on both outdoor and in-class activities
Parking - If you arrive by private vehicle, please enter the parking lot slowly and follow the directional arrows indicated by the traffic cones to access the unpaved gravel parking area located to the far left. The parking lot in front of the school is reserved for parents/guardians and for people who access the school for short periods during the school day Please exit the parking area slowly at all times during the school day and immediately thereafter, and follow traffic flow placards.
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