POLICIES & PROCEDURES
General Policies
• Bay Harbor Yacht Club Member Sponsorship is required for non-member events.
• Bay Harbor Yacht Club is a private member-only club, surrounded by privately-owned homes. Guests must remain in the designated function space.
• We are a non-smoking facility, including outdoor restaurants, terraces, and patios. Smoking is permitted in the west end of the parking lot only. Cigar smoking is strictly prohibited.
• Parking is restricted to the west end of the parking lot only. The Club's parking lot is limited in size with 155 parking spaces, shared between members, guests, events and staff. Shuttle transportation for guests is highly encouraged.
• No pets or animals are allowed in the Clubhouse or Banquet Facilities.
• All events must provide a list of guests' names to the Club in advance.
• Good order, proper attire, and decorum must always be observed.
Rates&Availability
• Bay Harbor Yacht Club does not offer discounts including Founding Member discounts, on private event rates, and reserves the right to adjust to market pricing at any time.
• A small number of charitable rates are available per year for fundraising events. Availability is based on a first come, first-served basis.
BookingPolicy
Before issuing a contract, Bay Harbor Yacht Club must collect a signed sponsorship form. A courtesy hold will be issued for the preferred event date during this time for a maximum of 7 days.
Once a contract has been issued, an official hold will be placed on the preferred event date for a maximum of 14 days. At the end of the hold period, the contract expires, and the event date is released back into the available calendar. All agreements become null and void at this time .
Bookings are not considered final until a signed contract and booking deposit have been received.
Contact
The Director of Events is your primary contact throughout the sales & planning process. The Banquet Manager will be present on the day-of your event. Other staff members may also assist in planning in the months leading up to, and on the day-of your event.
Booking&Payments
All payments must be paid via check, wire transfer or credit card made payable to Bay Harbor Yacht Club. A non-refundable and non-transferable advanced booking payment in the amount equal to the room rental or 25% of the total projected invoice is due at signing.
The prepayment is equal to the remaining balance of the total projected invoice and is due in-full one month prior to the event date. A refund check will be issued following the event in instances of overpayment.
DécorRemovalPolicy
All event décor must be removed from the venue within two hours immediately following the event. Storage is not available.
Food&BeveragePolicies
• All pricing contained within this guide is subject to change, and Bay Harbor Yacht Club reserves the right to adjust to market pricing for services and products up to ten days before the date of the event.
• The use of outside food and beverage is strictly prohibited unless otherwise specified.
• Leftover food provided by BHYC is prohibited from leaving the premises.
• Should you have a special food or beverage request that is unable to be fulfilled by Bay Harbor Yacht Club, you must utilize a BHYC approved vendor.
• Bay Harbor Yacht Club reserves the right to deny alcoholic beverages to any guest that cannot show proper identification, or any guest appearing overly intoxicated.
• Shots and underage drinking are strictly prohibited.
• Entertainers and other vendors are not permitted to consume alcohol on Club premises.
Tax,Gratuity&Fees
• Sales items are subject to the 6% State of Michigan Sales Tax.
• Food and Beverage items are subject to the 6% State of Michigan Sales Tax, 2% Service Fee, and 20% Gratuity.
• Outside services and purchases are subject to 20% processing fee.
• An Event Administration Fee in the amount equal to the greater of $500 or 5% of the total final invoice will be applied to all events.
• Tax exempt groups must provide a certificate upon signing of the Contract.
EXCLUSIVE VENUES
Lange Center Ballroom
Venue Details
The epitome of elegance, the Lange Center Ballroom is a magnificent option for larger functions and soirées. Guests are greeted with a grand entrance into the beautiful foyer that leads to the outdoor terrace. From the ceiling of the Ballroom hangs exquisite chandeliers and the north wall of the room is wrapped in windows providing a panoramic view of the lake, giving way to an abundance of natural light. Featuring a neutral color palette, the room is cohesive with any design motif. Accommodating up to 400 guests, this functional venue can be divided or configured to suit smaller gatherings or breakout rooms.
Features
• Capacity: Dining 400 | Theatre Style 530
• Inclusions: Lange Center Terrace, Foyer & Rotunda, Club-Owned Mahogany Chiavari Chairs, Tables, China, Flatware, Glassware, White House Linen
• Rate: Inquire for Pricing Venue space is available year-round.
DAN STEWART PHOTOGRAPHY
AMENITIES
Bay Harbor Yacht Club offers an array of services and amenities to make your event memorable. This page highlights our top-selling items. To see a complete list of options, please reference our Amenities Rental Guide.
Audio Visual
• Silver Floor Easel
$15
• 65" TV $150
• Speaker System & Microphone $150
Furniture&Equipment
• Pipe and Drape
$10 per linear foot (Available in white, latte or black)
• 9" Beige Center Pole
$30 per umbrella
• Stage (4' x 4' pieces | 1' or 2' rise) $50 per section
• 7'x6' Boxwood Wall $300
• Cantina Lights $500
• 8'x8' Bamboo Fixture Above Dance Floor $500
• Uplighting $500
• Photobooth $600
• DanceFloor(CreamOak24'x24'max) $1,000
Dining
• Gold Flatware
• Navy Water Goblet
$1.25 per piece
$1.50
• Light Pink Water Goblet $1.50
• Votives & Tealights $2
• Cake Cutting $2 per person
• Glass Silver Sparkle Rim Charger $8
DINING MENU
Breakfast
V = Vegetarian VE = Vegan GF= Gluten Free DF= Dairy Free CN = Contains Nuts
Continental
IncludesCutFruit,Yogurt,Granola,AssortedBreakfastPastries
$15perguest
Customized
Selectfouritems,$27perguest
• Home Baked Breakfast Pastries (V)
• Cut Fruit Bowl (VE, GF, DF)
• Yogurt & Granola (V)
• Oatmeal | Raisins, Dried Cherries (V)
• Cinnamon French Toast | Michigan Maple Syrup (V)
• Soft Scrambled Eggs with Chives (V, GF)
• Mini Quiche | Choice of: Wild Mushroom & Swiss or Sausage, Scallions, & Cheddar (Two per person)
• Frittata | Choice of: Vegetable & Cheese; Ham, Onion, Peppers, & Cheese; or Three-Cheese
• Hash Browns (V)
• Potatoes O'Brien (V, GF, DF)
• Bacon (GF, DF)
• Sausage
Cold Sides
$7 | Assorted Croissant & Danish | 2 per guest (V)
$8 | Yogurt & Granola (V)
Hot Sides
$7 | Bacon | 3 strips (GF, DF)
$7 | Sausage | 2 links
$7 | Hash Browns (V)
$7 | Potatoes O'Brien (V, GF, DF)
$10 | Oatmeal | Raisins & Dried Cherries (V)
OmeletStationAddOnToAboveOptions
$12perguest,plus$150Chefattendanthourlyfee
All prices subject to change based on market fluctuations
Lunch
V=Vegetarian VE=Vegan GF=GlutenFree DF=DairyFree CN = Contains Nuts
Boxed Lunch
$25perguest
• Assorted Sandwiches or Wraps
• Bag of Chips (V, GF)
• Chocolate Chip Cookie (GF)
• Fresh Fruit (VE, GF, DF)
• Bottled Water
Soup
$11perguest
• Gazpacho (V, VE, GF, DF)
• Creamy Mushroom (V)
• Chicken Noodle (DF)
• Roasted Red Pepper and Tomato (V, GF)
Salad
$17Buffet (BibborCaesar),$14Buffet (Garden)
$16Plated (BibborCaesar),$13Plated (Garden)
• BHYC Garden Salad (VE, GF, DF)
Mixed Greens, Tomato, Cucumber, Pickled Red Onion, Carrot, Cherry Balsamic Vinaigrette
• Bibb and Arugula Salad (V, GF, CN)
Hearts Of Palm, Goat Cheese, Toasted Cashew, Dried Cherry, Sweet Sherry Vinaigrette
• Caesar Salad (V)
Parmesan Reggiano, Croutons, Creamy Caesar Dressing
Snacks & Sweets
$5 | Assorted Chips (V, GF)
$5 | Trail Mix (CN, V)
$14 | Half Dozen Chocolate Chip Cookies (V, GF)
$10 | Brownies (V)
All prices subject to change based on market fluctuations
V=Vegetarian VE=Vegan GF=GlutenFree DF=DairyFree CN = Contains Nuts
Build Your Own Sandwich
IncludesBagofChips
GFbreadorwrapavailableforadditional$1each $22perguest
• Deli Platter Turkey, Ham, Roast Beef, Assorted Cheeses, Assorted Breads and Rolls, Lettuce, Tomato, Onion, and Condiments
Assorted Sandwiches
IncludesBagofChips
GFbreadorwrapavailableforadditional$1each Selectthree,$20perguest
• Cherry Chicken Salad Wrap | Cheddar, Lettuce, Tomato
• Chicken Club | Bacon, Lettuce, Tomato, Onion, Swiss, Mayo
• Turkey Avocado | Roasted Red Pepper, Red Onion, Provolone, Roasted-Garlic Chipotle Aioli, Ciabatta
• Turkey & Cheddar | Lettuce, Onion, Tomato, Mayo, Wheat
• BLT (DF) | Thick Cut Bacon, Lettuce, Tomato, Dukes Mayo, Multigrain
• Ham & Swiss | Lettuce, Onion, Tomato, Mayo, Wheat
• Local Pastrami | Provolone, Pickled Onion, Bistro Sauce, Rye
• Veggie Wrap (V, DF) | Grilled Veggies, Hummus, Roasted Tomato
All prices subject to change based on market fluctuations
Stationary Hors d'oeuvres
Pricedperguest
50personminimumperstation
V=Vegetarian VE=Vegan GF=GlutenFree DF=DairyFree CN = Contains Nuts
$8 | Fresh Fruit Display (V, GF)
Sliced Seasonally Available Melons, Pineapple, Citrus, Berries, Honeyed Yogurt
$8 | Farm Fresh Crudité Display (V, GF)
Carrot, Tomato, Celery, Bell Pepper, Asparagus, Broccoli, Cucumber, Ranch Dip, Hummus
$10 | Grilled Vegetable Display (VE, GF, DF)
Portobello, Red Onion, Summer Squash, Broccolini, Tomato, Bell Pepper, Baby Carrot, Balsamic Drizzle
$10 | Imported and Domestic Cheese Display (V, GF)
Assorted Cheese, Jams, Dried Fruits, Nuts, Flat Breads, Crackers
$14 | Cheese & Charcuterie Display
Premium Cured Meats, Assorted Cheese, Jams, Mustards, Seasonal Pickled Vegetable, Dried Fruits, Nuts, Flat Breads, Crackers
$15 | Charcuterie Display
Premium Cured Meats, Seasonal Pickled Veg, Mustards, Flat Breads, Crackers
$72 Per Dozen | Shrimp Cocktail Display (GF, DF)
Bloody Mary Cocktail Sauce, Lemon Wedges
All prices subject to change based on market fluctuations
KATHLEEN DAVIES PHOTOGRAPHY
SAMANTHA JAMES PHOTOGRAPHY
Dinner Salads
V=Vegetarian VE=Vegan GF=GlutenFree DF=DairyFree CN = Contains Nuts
Plated
Pricedperguest
$13 | BHYC Garden Salad (VE, GF, DF)
Mixed Greens, Tomato, Cucumber, Pickled Red Onion, Carrot, Cherry Balsamic Vinaigrette
$16 | Caesar Salad (V)
Romaine, Crouton, Parmesan
$16 | Bibb and Arugula Salad (V, GF, CN)
Hearts Of Palm, Goat Cheese, Toasted Cashew, Dried Cherry, Sweet Sherry Vinaigrette
$16 | Petoskey Field Greens Salad (GF, CN)
Great Lakes Greens, Green Apple, Candied Walnut, White Cheddar, MI Dried Cherries, Blueberry Yogurt Dressing
$16 | Steakhouse Salad (GF)
Romaine Heart, Candied Bacon, Crispy Onion, Blue Cheese, Cherry Tomato, Mustard Bacon Vinaigrette
$16 | Tuscano Salad (V, GF, CN)
Greens, Smoked Mozzarella, Italian Olives, Toasted Pine Nuts, Marinated Petite Tomato, Basil Vinaigrette
$16 | Caprese Salad (V, GF)
Mixed Greens, Mozzarella, Sliced Tomato, Olive Oil, Balsamic, Sea Salt, Substitute Burrata +$4 per guest
All prices subject to change based on market fluctuations
Plated EntrÉes
V=Vegetarian VE=Vegan GF=GlutenFree DF=DairyFree CN = Contains Nuts
Pricedperguest,Vegetarianoptions
$33 | Butternut Squash Ravioli (V)
Hazelnuts, Sage Brown Butter
$33 | Vegetable Wellington (V)
Quinoa, Seasonal Vegetables, Mushrooms, Herbs, Harissa
$33 | Cauliflower and Chickpea Stew (VE, DF)
Curried Samosa, Cilantro Date Chutney
$35 | Honey Chili Marinated Cauliflower Steak (VE, GF, DF, CN)
Pistachio-Walnut Gremolata, Miso Mushroom, White Bean Puree, Fresh Herbs
Pricedperguest,includestwoaccompaniments
$45 | Roasted Airline Chicken Breast Marsala
Creamy Mushroom Marsala
$45 | Moroccan Airline Roasted Chicken Breast (GF, DF)
Harissa Carrot Puree, Fresh Herbs
$45 | Pork Tenderloin (GF, DF)
Brined and Sous Vide, Honey Mustard, Apple Fennel Slaw
$50 | Panko Parmesan Whitefish (GF)
Caper Lemon Cream Sauce
$50 | Pan Roasted Salmon (GF)
Citrus Honey Glaze, Harissa Beurre Blanc
$50 | Pan Roasted Salmon (GF)
Dill Mustard Cream Sauce
$68 | 12oz Grilled New York Strip (GF)
Tart Cherry Port Wine Sauce
$78 | 6oz Grilled Filet (GF)
Red Wine Demi Glace
$80 | Duet Plate: 12oz Grilled New York Strip (GF) & Three Jumbo Shrimp (GF)
Whiskey Peppercorn Cream Sauce
$92 | Duet Plate: 6oz Grilled Filet (GF) & 3oz Crab Cake
Red Wine Demi Glace on Filet
All prices subject to change based on market fluctuations
SubstitutionsandMultipleEntréeSelections
One entrée will be served in a banquet room. Substitutions may be made for dietary or religious purposes, including, but not limited to, vegan and vegetarian restrictions, provided that the number of substitute entrées are less than ten percent (10%) of the guarantee, up to a maximum of ten (10). Any substitute entrée must be confirmed at time of guarantee or an additional charge for the dietary entrée, as well as, the ordered entrée, will be assessed.
If two entrée selections are ordered, a THREE DOLLAR ($3.00) expo fee will be assessed. If three entrée selections are ordered, a FIVE DOLLAR ($5.00) expo fee will be assessed. You may select one vegetable and one grain/starch to pair with your entrée. These selections are required to be paired with all entrees in the event of multiple entrée selections. A fee for any change of entrée at time of the event will be charged, in addition to the charge for the entrées guaranteed and prepared. Member will be responsible for providing nametags or place cards at the table, which must include entrée selections.
If a duet entrée selection is ordered, the total plate cost will be equal to the cost of the higher priced entrée PLUS a THREE DOLLAR ($3.00) expo fee. *Chef's Recommendation
JENNA GREENAWALT PHOTOGRAPHY
THE WEBER PHOTOGRAPHERS
V=Vegetarian VE=Vegan GF=GlutenFree DF=DairyFree CN = Contains Nuts
Grains & Starches
• Rosemary & Thyme Roasted Fingerling Potatoes (V, GF, DF)
• Pomme Puree (V, GF)
• Sweet Potato Mash with Maple (V, GF)
• Wild Rice Pilaf with Dried Tart Cherries and Roasted Shallot (VE, GF, DF)
Vegetables
• Honey Roasted Tri-Color Baby Carrots with Local Honey (V, GF)
• Grilled Broccolini (VE, GF, DF)
• Sautéed Green Beans (VE, GF, DF)
• Roasted Asparagus (VE, GF, DF)
+$1 per guest for two vegetable selections
All prices subject to change based on market fluctuations
CHRISTOPHER DEAU
SAMANTHA JAMES PHOTOGRAPHY
Non-Alcoholic
Priced as Noted
• $200 per station | Fruit Infused Water Select Three Infusions: Lemon, Lime, Cucumber, Strawberry, Raspberry, Orange, Melon, Ginger or Mint
• $35 per pot | Coffee Airpot
Regular of Decaf Available. Includes Creamer, Sugar and Sweetener
• $95 per urn | Coffee Urn
Regular or Decaf Available. Includes Creamer, Sugar and Sweetener
• $2.50 per bottle | Bottled Water or Soda
• $3 per teabag | Hot Tea
• $12 per gallon | Iced Tea, Lemonade or Juice
PriceBasedonConsumption
$4 | Non-Alcoholic
• Heineken 0 0, Athletic Brewing Free Wave
$6 | Domestic
• Budweiser, Bud Light, Miller Lite, Michelob Ultra
$7* | Import
• Heineken, Heineken Light, Labatt Blue ($5), Labatt Blue Light ($5), Modelo Especial, Stella Artois
$7 | Craft
• Bell's Oberon*, Founders All Day IPA, Petoskey Brewing Juicy IPA, Shorts Local’s Light *Available April-August Only
$7 | Seltzer
• High Noon, White Claw, Long Drink
PEYTON BYFORD PHOTOGRAPHY
Spirits
PriceBasedonConsumption
Additionalupchargesmayvarybasedoncocktail
Vodka
• Gypsy $8
• Tito's $9
• Grey Goose $10 Gin
• Beefeater $9
• Tanqueray $10
• Hendrick's $12
Rum
• Bacardi Silver $8
• Captain Morgan $9
• Mount Gay Black Barrel $12
Tequila
• Espolon Blanco $10
• Casamigos Blanco $12
• Patron Silver $14
• Casamigos Reposado $14
• Del Maguey Vida Mezcal $14
Bourbon
• Maker's Mark $10
• Woodford Reserve $12 Whiskey
• Jack Daniels $10
• Crown Royal $12 Scotch
• Johnny Walker Black $11
• Glenlivet 12 Yr $13
TAYLOR MARIE PARKER PHOTOGRAPHY
FREQUENTLY ASKED QUESTIONS
AmIrequiredtobeamemberofBayHarbor Yacht Club to host an event?
Bay Harbor Yacht Club is a private club, and therefore requires your membership or sponsorship to host an event. Please contact us if you have any questions and we would be happy to assist.
How do I schedule a tour?
An appointment is required to view Bay Harbor Yacht Club. This focused tour typically lasts one hour. To book your appointment, please call Krystle Pantall, Director of Events, at 231.439.2103.
WhowillIbeworkingwith?
BHYC offers detailed planning services to help you every step of the way. Krystle Pantall, Director of Events, is your primary contact throughout the sales and planning process. The Banquet Manager will be present on the day-of your event. Other staff members may also assist in planning in the months leading up to, and on the day-of your event.
What is needed to reserve?
For non-member events, you will need a signed sponsorship form, signed contract, signed estimate and booking deposit.
Doyouhaveanytimerequirements?
No - we only require that the event ends at 11pm.
Doyouhaveadresscode?
Attire for men, women and children must be in good taste and appropriate for the season. It is expected that the Members and other persons will choose to dress in fashion befitting of the surroundings and atmosphere provided in the setting of the Club. Casual attire is appropriate.
WhattimeamIabletoset-upandtear-down?
Our events team will handle the setup of Club items, including tables, chairs, linens, flatware and glassware. If the room is available, you may begin setup the day before your event. Otherwise, you will have access to the space 9:00 AM on the day of your event. Please note that tables and linens may still be in the process of being prepared. Delivers can be scheduled as early as 8:00 AM when the building opens. All vendors and event decor must be removed from the venue within two hours unless otherwise arranged. Storage is not available.
For evening events, setup access is typically availably by 2:00 PM on the day of the event. If timing permits, access will be granted earlier, but cannot be guaranteed.
Doyouhaveanydécorrestrictions?
We are flexible on décor if there isn’t any damage to the facility, furniture, or rental items. Any damage to the facility, as a result of décor, will be charged accordingly to the final event invoice.
• Candle wicks must be trimmed to 1/4 inch before use and must have a "wax-catching" barrier between the candle and the furniture on which it is set.
• Beeswax or soy candles are highly preferred as their burn produces significantly less soot. While more traditional paraffin wax candles are permitted, this must be kept to a limit of 8 candles per table.
• Stay away from taper candles and candlesticks; our ventilation system will burn them in less than an hour.
• The wind varies- make sure all outdoor décor is firmly secure, and centerpieces are heavy enough to withstand any unpredictable gusts of wind.
• Floating Lanterns are strictly prohibited by Bay Harbor city ordinances - use a sparkler exit instead under the vestibule in front of the Lange Center Entrance.
