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Event Services

BAY HARBOR YACHT CLUB

Samantha Leigh Studios


Exclusive Venues

Pricing varies seasonally and by weekday to ensure you recieve the best possible price for your event. Please contact Kylie Simpson, Director of Events, at ksimpson@bayharboryc.com or 231-439-2101, call or text. Venue Lange Center Ballroom The epitome of elegance, the Lange Center Ballroom is a magnificent option for larger functions and soirées. Guests are greeted with a grand entrance into the beautiful foyer that leads to the outdoor terrace. The North wall of the room is wrapped in windows providing a panoramic view of the lake. Accommodating over 500 guests, this functional venue can be divided or configured to suit smaller gatherings or breakout rooms.

Lange Center Terrace Toast the evening while watching the sunset on the Lange Center Terrace. The Terrace borders the North end of the Lange Center Ballroom and offers copious space to stroll and mingle. With breathtaking, elevated views, you can see for miles across Lake Michigan’s Little Traverse Bay and is an ideal location for any event you’d like to take outdoors including cocktail receptions, dinner parties, post-wedding brunches and other celebrations.

Lange Center Rotunda & Foyer The expansive Foyer features walls adorned with nautical artwork and a remarkable compass rose at the entrance. The Rotunda overlooks the lake, in the direction of the sunset and offers an intimate location for private events.

Marina Lounge, Bay Room, Harbor Room

Capacity Reception 400 Seated 530 Includes Terrace, Rotunda & Foyer Seated 150 Cocktails 400

Includes Rotunda & Foyer Rotunda Seated 40 Cocktails 400

Seated 200

Inside the Member Clubhouse, these beautiful restaurant spaces are walled Combined with windows, offering incredible lake views in an intimate setting. Whether it’s a private birthday party with family, or a brunch for the entire company, rooms can be combined or separated to accommodate a group of any size. These exclusive spaces are available on select days only.

Founder’s Room

Seated 20

With walls trimmed in mahogany and a cozy fireplace, you can get down to business in the comfort of the Founder’s Room. This space offers a warm and professional atmosphere, perfect for business meetings or intimate social gatherings alike.

All venues include tables, chairs, china, flatware, glassware, and staff.


Exclusive Venues

Samantha Leigh Studios

Samantha Leigh Studios


Stationary Breakfast

Continental Breakfast | $18 Cut Fruit Bowl, Yogurt, Granola, Assorted Croissants and Danish Customized - Select Four Items | $28 Assorted Croissants & Danish Yogurt & Granola Oatmeal | Raisins, Dried Cherries Baked Sweet Cheese Blintz | Fruit Compote Cinnamon French Toast | Michigan Maple Syrup Hard Boiled Eggs Scrambled Eggs Vegetable & Cheese Scramble

Quiche | Choice of: Wild Mushroom & Swiss; Roasted Tomato, Bleu Cheese & Bacon; or Sausage, Scallions, & Cheddar Frittata | Choice of: Vegetable & Cheese; Ham, Onion, Peppers, & Cheese; or Three-Cheese Cheesy Hash Brown Bake Roasted Redskin Potatoes Bacon Sausage

Priced per Guest

All prices subject to change based on market fluctuations

Plated Breakfast Scrambled Eggs, Bacon, Sausage, and choice of Hash Browns or Pancakes | $26 Vegetable & Cheese Scramble, Bacon, Sausage, and choice of Hash Browns or Pancakes | $28 Quiche served with Fruit Salad | Choice of: Wild Mushroom & Swiss; Roasted Tomato, Bleu Cheese & Bacon; or Sausage, Scallions, & Cheddar | $24 Frittata served with Fruit Salad | Choice of: Vegetable & Cheese; Ham, Onion, Peppers, & Cheese; or Three-Cheese | $24 Baked Sweet Cheese Blintz and Bacon | Topped with Seasonal Fruit Compote | $24 Cinnamon French Toast and Bacon | Michigan Maple Syrup | $24 Cold Sides Croissant or Danish | $5 Yogurt & Granola | $7 Oatmeal | Raisins & Dried Cherries | $13 Hard Boiled Eggs | $5 Priced per Guest

All prices subject to change based on market fluctuations

Hot Sides Bacon | 3 strips | $6 Sausage | 2 links | $6 Cheesey Hash Brown Bake | $6 Roasted Redskin Potatoes | $6


Lunch Soup | $8

Tomato, Creamy Mushroom, Chicken & Vegetable, Chili, or Vegetarian Chili Salad | $10 Buffet or $12 Plated Baby Green Caprese | Fresh Mozzarella, Heirloom Cherry Tomatoes, Red Onion, Pesto Vinaigrette Southwest Chopped Cobb | Iceberg, Cheddar, Black Beans, Corn, Hard Boiled Egg, Tomatoes, Scallions, Smokey Ranch Caesar Romaine | White Anchovy, Parmesan, Croutons, Creamy Caesar Dressing Spinach Salad | Feta, Michigan Dried Cherries, Shaved Fennel, Champagne Vinaigrette Garden Mix | Greens, Tomatoes, Radish, Cucumber, Onions, Carrots Build Your Own Sandwich | $18 Deli Platter | Turkey, Ham, Roast Beef, Assorted Cheeses, Assorted Breads and Rolls, Lettuce, Tomato, Onion, and Condiments Assorted Sandwiches - Select Three | $14 Cherry Chicken Salad Wrap Chicken Club | Bacon, Lettuce, Tomato, Onion, Mayo Honey Roasted Turkey | Pickled Asparagus, Roasted Tomato, Boursin, Greens, Multigrain Turkey & Cheddar | Lettuce, Onion, Tomato, Mayo, Wheat BLT | Multigrain

Ham & Brie | Greens, Marinated Onions, Strawberry Balsamic Jam, Buttery Croissant Ham & Swiss | Lettuce, Onion, Tomato, Mayo, Wheat Local Pastrami | Provolone, Pickled Onion, Bistro Sauce, Rye Veggie Wrap | Grilled Veggies, Hummus, Roasted Tomato

Snacks & Sweets Assorted Chips | $4 Cookies | $6 Brownies | $6 Assorted Dessert Bars | $8 Assorted Minis | Select Two: Profiteroles, Cheesecakes, Cupcakes, Macarons | $12 Priced per Guest

All prices subject to change based on market fluctuations


Stationary Hors d’oeuvres Displays Farmer’s Market Crudités | Hummus, Green Goddess Dressing* | $8 Jumbo Shrimp Cocktail | Lemon Wedges, Bloody Mary Cocktail Sauce* | $10 Smoked Fish | Salmon, Whitefish, Red Onion, Capers, Hard-Boiled Egg* | $12 Fresh Fruit & Artisan Cheese | Crackers | $12 Charcuterie | Cured Meats, Sausage, Pâté, Mustards, Pickled Vegetables | $15 Mezze Display | Roasted Peppers, Grilled Garden Vegetables, Dolmas, Hummus, Tzatziki, Olive Tapenade, Pita Chips | $15 Raw Bar | Oysters, Crab, Shrimp, Deviled Lobster* | $24

Passed Hors d’oeuvres

Classic | $5 per Item per Person Bacon Wrapped Medjool Date* Baked Brie | Phyllo, Raspberry Sauce, Almond Bruschetta | Roasted Tomato, Boursin Boursin Artichoke Fritter | Lemon Aioli Caprese Skewer | Heirloom Cherry Tomato, Fresh Mozzarella, Basil Pesto, Balsamic* Cherry Blossom Puff Tartlet | Black Cherries, Clover Honey Chevre Deviled Egg | Choice of: Traditional, Bacon, Smoked Salmon, Black Truffle* Goat Cheese Crostini | Grilled Vegetable Relish Deluxe | $6 per Item per Person BLT Bite | Candied Bacon, Creamy Tomato Jam, Belgian Endive Deviled Crab Cucumber Rounds* Lemon Basil Chicken Salad | Puff Pastry Marinated Grilled Chicken Skewer | Olive, Feta, White Balsamic Glaze* Meatball Skewer | Choice of: Sweet & Sour, Barbecue, Ginger Sesame Glaze Stuffed Mushroom | Caramelized Onions, Bacon, Boursin* Premium | $7 per Item per Person Beef Tenderloin Crostini | Herb Spread, Roasted Red Peppers Beef Tenderloin Skewer | Marinated Mushroom, Gorgonzola Sauce Chimichurri Shrimp Skewer | Pepadew* Deviled Lobster Crostini | Bell Peppers, Scallions, Lemon Dijon Aioli Lamb Lollipops | Herb Crusted, Roasted Garlic Aioli Mini Crab Cakes | Zesty Remoulade, Relish Seared Tuna Spoon | Sesame Kale Slaw* Stuffed Mushroom | Parmesan Crab* Minimum Two Dozen per Item | Item selection quanitites equal to number of guests *Indicates Gluten Free Option Available All prices subject to change based on market fluctuation


Salads

Mixed Greens | Shaved Parmesan, Red Onion, Marcona Almonds, Sherry Vinaigrette Spinach | Chèvre, Dried Blueberries, Red Onion, Peppered Pecans, Balsamic Vinaigrette Baby Green Caprese | Fresh Mozzarella, Heirloom Cherry Tomatoes, Red Onion, Pesto Vinaigrette Chopped Iceberg | Shaved Radish, Artichokes, French Feta, Roasted Beets, Italian Herb Vinaigrette Caesar Romaine | White Anchovy, Parmesan, Croutons, Creamy Caesar Dressing Cherry Bibb | Feta, Michigan Dried Cherries, Shaved Fennel, Champagne Vinaigrette Priced per Guest | $12 Plated or Buffet

All prices subject to change based on market fluctuations

Stationary Entreés Grilled Vegetable Lasagna | $24 Crispy Eggplant | Puttanesca Sauce | $24 Grilled Portobello Steaks | Tomatoes, Scallions, Roasted Garlic Balsamic Marinade | $24 Tri-Color Cheese Tortellini | Garlic, Tomatoes, Scampi Cream Sauce | $24 Herb-Roasted Chicken | Lemon Thyme Jus | $26 Cajun Chicken | Marsala Jus, Sweetie Drop Peppers | $26 Panko-Crusted Whitefish | White Wine Caper Sauce | $28 Roasted Whitefish | Provençal Sauce | $28 Roasted Salmon | Lemon Dill Cream or White Wine Caper Sauce | $29 Slow-Roasted Baby Back Ribs | House-Made Barbeque Sauce | $26 Spanish Shrimp Skewers | Pico de Gallo, Lime Crema Drizzle | $42 Shrimp Linguine | Tomatoes, Kale, Garlic Madeira Sauce | $32 Clambake | Mussels | Clams, Shrimp, Lobster | $48 (Add Full Lobster Tails for Market Price) Inquire about a Chef Attended Carving Station Priced per Guest based on a Minimum of Three Entreés All prices subject to change based on market fluctuations


Plated Entreés

Roasted Cauliflower Steak | Mediterranean Quinoa, Balsamic Glaze | $34

Grilled Portobello Steaks | Tomatoes, Scallions, Roasted Garlic Balsamic Marinade | $34 Roasted Chicken | Lemon Thyme Jus | $38 Roasted Chicken | Diced Tomatoes, Sunflower Seed Parsley Pesto | $38 Panko-Crusted Whitefish | White Wine Caper Sauce | $39 Lightly-Blackened Whitefish | Marsala Cream | $39 Cider-Brined Grilled Pork Chop | Bacon Apple Gastrique | $39 Pan-Roasted Salmon | Creamy Lemon Dill Sauce | $44 Seared Halibut | Lobster Champagne Cream | $54 Flat Iron Steak | Chimichurri or Red Wine Demi Glacé | $49 Beef Bourguignonne | Mushrooms, Red Wine Jus | $56 7 oz. Filet Mignon | Demi Glacé | $65

*Add Mushrooms for $4 per Guest

Priced per Guest | Includes Two Accompaniments All prices subject to change based on market fluctuations

Accompaniments Grains & Starches

Vegetables

Cheddar & Herb Grits

Glazed Carrots

Sweet Potato Mash

Broccolini

Creamy Roasted Garlic Polenta | Parmesan Haricots Verts | Dill Quinoa & Wild Rice Pilaf

Steamed Asparagus

Au Gratin Yukon Gold Potatoes

Parsley Pesto Zucchini | Sweetie Drop Pepper

Herb-Roasted Tri-Color Baby Potatoes

Roasted Broccoli & Cauliflower

Whipped Russet Potatoes | Black Truffle

Summer Vegetable Medley | Herb Oil

Sweet Potato Gratin | Feta, Thyme

Wild Mushroom Ragout | Caramelized Onion

Smashed Redskins, Sour Cream | Scallions Cauliflower Gratin | Dijon Bourbon Cream Priced Per Guest | $4 All Accompaniments are Gluten Free All prices subject to change based on market fluctuations


Desserts Family Style Minis | $10 Assorted Cookies, Brownies, & Bars Cheesecakes Chocolate Tulip | Mousse Crisp | Cherry, Apple, or Blueberry French Macarons Fresh Mint Meringue | Lime Curd, Whipped Chocolate Ganache Mousse Tartlet | Chocolate or Vanilla Profiteroles or Eclairs Truffles Plated | $12 Carrot Cake | Whipped Cream Cheese Frosting, Peppered Pecans Chocolate Tulip | Mousse, Red Wine Syrup, Raspberries Dark Chocolate Torte | Ganache, Brandied Cherries Key Lime Tart | Blueberry Sauce, Whipped Cream Lemon Meringue Tartlet | Sweet Butter Crust, Raspberry Coulis Milk Chocolate Pot de Crème | Brandy Snap, Blackberry Turtle Cheesecake | Caramel Swirl, Chocolate Glaze, Pecans White Chocolate Raspberry Cheesecake Priced per Guest

All prices subject to change based on market fluctuations

Afterglow Stationary Minis | $8 Chocolate Chip Cookies Assorted Snack Mixes Boneless Chicken Wings or Chicken Tenders Soft Baked Pretzels | Mustard & Cheese Dips Cold Dips | Choice of: 7 Layer Dip, Guacamole, Pico de Gallo Hot Dips | Choice of: Spinach Artichoke, Crab & Parmesan or Ham, Scallion & Cheddar Sliders | Choice of: Beef, Barbeque Pulled Pork or Barbeque Pulled Chicken Build Your Own | Choice of: Taco Bar or Nacho Bar Pizza | Custom Pricing, 8 Slices per Pizza

Priced per Guest

All prices subject to change based on market fluctuations


Beer

Domestic Budweiser | $4.50 Bud Light | $4.50 Miller Light | $4.50 Michelob Ultra | $4.50 Leinenkugel’s Summer Shandy* | $5.25 Non-Alcoholic Beck’s | $4.50 *Seasonal Availability

Vodka Gypsy | $6.75 Absolut | $8.50 Tito’s | $9 Stoli | $9 Ketel One | $9 Belvedere | $10.25 Chopin | $10.25 Ciroc | $10.25 Grey Goose | $10.25 Gin Gordon’s | $6.75 Tanqueray | $8 Beefeater | $8 Bombay Sapphire | $9 Hendricks | $10 Rum Bacardi Silver | $6.75 Malibu | $7.50 Captain Morgan | $7.50 Mount Gay | $7.50 Myer’s | $8 Tequila El Jimador | $8 All prices subject to change based on market fluctuations

Import Heineken | $4.75 Corona | $4.75 Labatt Blue | $4.75 Labatt Blue Light | $4.75 Craft Beer Bell’s Oberon* | $5.75 Founders All Day IPA | $5.25

Additional Microbrews available by request. Prices vary.

Spirits Whiskey Jim Beam | $6.75 Seagrams 7 | $6.75 Canadian Club | $7.50 Crown Royal | $8.50 Jack Daniels | $8.50 Maker’s Mark | $8.50 Scotch Dewars | $8.50 J&B | $9 Johnny Walker Red | $9 Johnny Walker Black | $12 Glenlivet | $12.25 Glenfiddich | $12.25 Cognac & Brandy Christian Brothers | $7.25 Courvoisier VSOP | $12 Cordials Bailey’s | $8.50 Kahlua | $8.50 Disaronno | $8.50 Grand Marnier | $10.25


Sparkling Valdelavia Brut Organic Cava, Spain | $22 Lelle Prosecco, Italy | $30 Roederer Estate, Anderson Valley | $46 Moet Imperial Brut, France | $84 Veuve Clicquot Ponsardin Brut, France | $94

Wine

White Fernlands Sauvignon Blanc, New Zealand | $26 Shady Lane Riesling, Leelanau | $28 Cliffhanger Pinot Grigio, Italy | $28 J. Lohr Chardonnay, Monterey County | $28 Peirano Estate Chardonnay, Lodi | $28 Bowers Harbor Late Harvest Riesling, Old Miss | $32 Kim Crawford Sauvignon Blanc, Marlborough | $32 Sonoma Cutrer Chardonnay, Russian River Valley | $40 Domaine Laroche Chablis, Saint Martin | $47 Patz & Hall Chardonnay, Sonoma Coast | $58 Rosé Le Versant Rosé, France | $26 Gerard Bertrand Cotes des Roses, Languedoc | $30 Whispering Angel, France | $36 Red Viña Marty Cabernet Sauvignon, Chile | $26 Noah River Pinot Noir, California | $28 Columbia Crest H3 Merlot, Washington | $28 Powers Cabernet Sauvignon, Columbia Valley | $28 Clayhouse Cabernet Sauvignon, Paso Robles | $28 Goulart Malbec, Argentina | $28 Donati Cabernet Sauvignon, Central Coast | $30 OPN Pinot Noir, Willamette Valley | $32 Ritual Pinot Noir, Chile | $36 Frank Family Pinot Noir, Carneros | $48 Joseph Carr Cabernet Sauvignon, Napa Valley | $54 Trefethen Cabernet Sauvignon, Oak Knoll District | $64 For a complete wine list, contact Kylie Simpson, Director of Events, at 231-439-2101 or ksimpson@bayharboryc.com All prices subject to change based on market fluctuations


Amenities Bay Harbor Yacht Club offers an array of services and amenities to make your event memorable.

Audio Visual Wooden Easel Flip Chart/Dry Erase Podium 65” Flatscreen TV Bluetooth Speaker System & Microphone Conference Call

$20 $15 $50 $150 $150 $0.15 per minute

Papery Copies - Black & White Copies - Color Menus Placecards Printed Table Numbers

$.75 per copy $1 per copy $3 $1 $2

Event Enhancements Cake Cutting Cantina Lights Chargers Piano Rental Furniture Specialty Linen Table Number Frames Uplighting Votives

$1 $500 Custom $150 Custom Custom $3 $500 $1

Furniture Dance Floor (Wooden Parquet 21’ x 21’) Pipe and Drape Stage (4’ x 4’ pieces - 1’ or 2’ rise) Stage Skirting

$1000 $10 per linear foot $50 per section Custom

Services Design & Decor Planning Chef Attended Food Station

5% of Total Invoice $25 per hour


Stephanie Baker Photography

Stephanie Baker Photography

Samantha Leigh Studios


Policies& Procedures General Policies • Bay Harbor Yacht Club Member Sponsorship is required for non-member events While you do not need to be a member of BHYC, you will need a member to sponsor your event. If you do not personally know a member, both the Bay Harbor Village Hotel & The Inn at Bay Harbor are member-owned, and are able to sponsor your event when you book your room block or a secondary event at their facility. • Bay Harbor Yacht Club is a private member-only club, surrounded by privately-owned homes. Guests must remain in the designated function space • Bay Harbor Yacht Club assumes no liability for damages or loss of property belonging to the host or invitees. Should any loss or damage occur to the Club by any person attending the event, the host will be responsible for reimbursement • We are a non-smoking facility, including outdoor restaurants, terraces and patios. Smoking is permitted in designated areas in the front of the building only. Cigar smoking is strictly prohibited • Parking is restricted to the designated areas on Bay Harbor Yacht Club property only • No pets or animals are allowed in the Clubhouse or Banquet Facilities • Good order, proper attire and decorum must be observed at all times Rates & Availability • Bay Harbor Yacht Club does not offer discounts including Founding Member discounts, on private event rates, and reserves the right to adjust to market pricing at any time • A small number of charitable rates are available per year for fundraising events. Availability is based on a first-come, first-serve basis Contact & Tours • Kylie Simpson, Director of Events, can be reached by call or text at 231-439-2101 and by email at ksimpson@bayharboryc.com • An appointment is required to view Bay Harbor Yacht Club. This focused tour typically lasts one hour. To book your appointment, please contact Kylie Simpson. Cancellations • Cancellations must be submitted in writing by contracted client to Bay Harbor Yacht Club. In the event of a cancellation, the booking deposit is forfeited to Bay Harbor Yacht Club. Credit Check and Sponsorship Forms Booking Payment Required Updated Guest & Meal Counts Prepayment Required Final Gaurantee Guest & Meal Counts Final Payment Due

Timelines

Additional Fees (By Invoice Totals) Bay Harbor Yacht Club Design & Decor Service - Waived if Licensed Event Planner is retained Event Administration Fee All Outside Vendor Orders Placed through BHYC

Prior to Booking At Booking 45 Days Prior 30 Days Prior 14 Days Prior 7 Days After 5% 5% or $500 20%


Booking Policy Before issuing a contract, Bay Harbor Yacht Club must collect a signed sponsorship form and credit authorization. Credit reports are required for all events with a projected invoice greater or equal to a $10,000 total amount. A courtesy hold will be issued for the preferred event date during this time for a maximum of 7 days. Once a contract has been issued, an official hold will be placed on the preferred event date for a maximum of 14 days. At the end of the hold period, the contract expires and the event date is released back to inventory. All agreements become null and void at this time. Bookings are not considered final until a signed contract and booking deposit have been received. Food & Beverage Policies • All pricing contained within this guide is subject to change, and Bay Harbor Yacht Club reserves the right to adjust to market pricing for services and products at any time • The use of outside food and beverage is strictly prohibited unless otherwise specified • Should you have a special food or beverage request that is unable to be fulfilled by Bay Harbor Yacht Club, you must utilize a BHYC approved vendor • Bay Harbor Yacht Club reserves the right to deny alcoholic beverages to any person that cannot show proper identification, or any person appearing overly intoxicated. Shots and underage drinking is strictly prohibited Guarantees • • • •

An approximate number of expected guests is required at signing An updated number is due 45 days prior to the event date to prepare the final deposit invoice Guaranteed billable numbers and food selections are due 14 days prior to the event date Bay Harbor Yacht Club will prepare to serve 5% over the guaranteed number to accommodate last-minute additions. Increases in numbers will be billed accordingly following the event

Tax, Gratuity & Fees • Sales items are subject to the 6% State of Michigan Sales Tax • Food and Beverage items are subject to the 6% State of Michigan Sales Tax, 2% Service Fee, and 18% Gratuity • Outside services and purchases are subject to 20% processing fee • An Event Administration Fee in the amount equal to the greater of $500 or 5% of the total final invoice will be applied to all events. • BHYC Design & Decor Service will be applied in the amount of 5% of the total invoice. This fee is waived if a Licensed Event Planner retained. • Tax exempt groups must provide a certificate upon signing of the Special Event Contract. Booking & Payments All payments must be paid via check or wire transfer made payable to Bay Harbor Yacht Club. A non-refundable advanced booking payment in the amount equal to the greater of $8,500 or 25% of the total projected invoice is due at signing. The prepayment is equal to the remaining balance of the total projected invoice, and is due in-full one month prior to the event date. A credit card is required with the prepayment, and will be charged in the event of overages. A refund check will be issued following the event in cases of overpayment.


The Weber Photographers

Kylie Simpson, Director of Events

4300 Vista Drive | Bay Harbor, MI 49770 M: 231.439.2100 | D: 231.439.2101 ksimpson@bayharboryc.com | bayharboryc.com

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Event Services Guide  

Event Services Guide  

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