Event Services Guide

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KRYSTLE PANTALL, EVENT MANAGER 231.439.2103 | kpantall@bayharboryc.com


TABLE OF CONTENTS

POLICIES AND PROCEDURES ..................................................................................................................................................................... 4 GENERAL POLICIES ................................................................................................................................................................................. 4 RATED & AVAILABILITY ........................................................................................................................................................................... 4 WEDDING RATES ...................................................................................................................................................................................... 4 REHEARSAL DINNER AND WELCOME PARTY RATES ........................................................................................................................ 4 ADDITIONAL FEES (BY INVOICE TOTALS) ............................................................................................................................................ 4 TAX, GRATUITY AND FEES ........................................................................................................................................................................5 BOOKING POLICY .......................................................................................................................................................................................5 BOOKING & PAYMENTS ...........................................................................................................................................................................5 GUARANTEES...............................................................................................................................................................................................5 TIMELINES ..................................................................................................................................................................................................5 FOOD AND BEVERAGE POLICIES ................................................................................................................................................................ 6 GENERAL POLICIES .................................................................................................................................................................................. 6 SUBSTITUTIONS AND MULTIPLE ENTRÉE SELECTIONS ................................................................................................................... 6 DÉCOR REMOVAL POLICY ........................................................................................................................................................................... 6 EXCEPTIONAL VENUES .................................................................................................................................................................................. 7 LANGE CENTER BALLROOM .................................................................................................................................................................... 7 LANGE TERRACE ....................................................................................................................................................................................... 8 PROMENADE DOCK .................................................................................................................................................................................. 9 LANGE ROTUNDA ................................................................................................................................................................................... 10 FOUNDER’S ROOM ................................................................................................................................................................................... 11 CULINARY ....................................................................................................................................................................................................... 12 BREAKFAST ................................................................................................................................................................................................ 12 LUNCH ........................................................................................................................................................................................................ 13 HORS D’OEUVRES ..................................................................................................................................................................................... 14 PASSED .................................................................................................................................................................................................. 14 STATIONARY DISPLAYS ...................................................................................................................................................................... 15 DINNER ....................................................................................................................................................................................................... 15 INTERMEZZO........................................................................................................................................................................................ 15 SALADS .................................................................................................................................................................................................. 15 ENTREES ............................................................................................................................................................................................... 16 ACCOMPANIMENTS ............................................................................................................................................................................ 17 DESSERTS.............................................................................................................................................................................................. 17 AFTERGLOW ......................................................................................................................................................................................... 17 BEVERAGE SELECTIONS .............................................................................................................................................................................. 18

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SPIRITS ....................................................................................................................................................................................................... 18 BEVERAGE PACKAGES ............................................................................................................................................................................. 19 PACKAGE ENHANCEMENTS ................................................................................................................................................................... 21 FREQUENTLY ASKED QUESTIONS ............................................................................................................................................................ 22 AMENITIES ..................................................................................................................................................................................................... 24 AUDIO VISUAL .......................................................................................................................................................................................... 24 PAPERY ...................................................................................................................................................................................................... 24 EVENT ENHANCEMENTS ....................................................................................................................................................................... 24 FURNITURE ............................................................................................................................................................................................... 24 CUSTOM ITEMS........................................................................................................................................................................................ 24 PREFFERRED SERVICE PROVIDERS .......................................................................................................................................................... 25 CELEBRATION VENUES ........................................................................................................................................................................... 25 CEREMONY & COCKTAIL HOUR MUSIC .............................................................................................................................................. 25 CHURCHES ................................................................................................................................................................................................ 25 CLERGY....................................................................................................................................................................................................... 25 ENTERTAINMENT ..................................................................................................................................................................................... 25 FLORIST ...................................................................................................................................................................................................... 25 HAIR & MAKEUP ...................................................................................................................................................................................... 26 LODGING ................................................................................................................................................................................................... 26 PAPERY ...................................................................................................................................................................................................... 26 PHOTOBOOTH ......................................................................................................................................................................................... 26 PHOTOGRAPHER ..................................................................................................................................................................................... 26 SWEETS...................................................................................................................................................................................................... 26 TRANSPORTATION .................................................................................................................................................................................. 26

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POLICIES AND PROCEDURES GENERAL POLICIES • • •

• • • •

Bay Harbor Yacht Club Member Sponsorship is required for non-member events (More information may be found in our FAQ section on page 22). Bay Harbor Yacht Club is a private member-only club, surrounded by privately-owned homes. Guests must remain in the designated function space. Bay Harbor Yacht Club assumes no liability for damages or loss of property belonging to the host or invitees. Should any loss or damage occur to the Club by any guest attending the event, the host will be responsible for reimbursement. We are a non-smoking facility, including outdoor restaurants, terraces, and patios. Smoking is permitted in designated areas in the front of the building only. Cigar smoking is strictly prohibited. Parking is restricted to the designated areas on Bay Harbor Yacht Club property only. No pets or animals are allowed in the Clubhouse or Banquet Facilities. Good order, proper attire, and decorum must always be observed.

RATES & AVAILABILITY • •

Bay Harbor Yacht Club does not offer discounts including Founding Member discounts, on private event rates, and reserves the right to adjust to market pricing at any time. A small number of charitable rates are available per year for fundraising events. Availability is based on a first come, first-served basis.

WEDDING RATES Pricing includes Lange Center Ballroom, Lange Center Terrace, Foyer & Rotunda, tables, mahogany chiavari chairs, china, flatware and glassware. • • • • • •

Saturdays, May – October: $10,000 Rental Rate. Saturdays, November – April: $7,500 Rental Rate. Saturdays, June, August & September: Food & Beverage Minimum of $12,500. Saturdays, July: Food & Beverage Minimum of $20,000. Damage Deposit (refundable) $1,000. Please inquire for all other venue pricing.

REHEARSAL DINNER AND WELCOME PARTY RATES Pricing includes Lange Center Terrace, Foyer & Rotunda, tables, mahogany chiavari chairs, china, flatware, and glassware. • • •

6 PM – 10 PM: $1,500 Rental Rate. Food & Beverage Minimum of $50++ per person. Damage Deposit (refundable) $1,000.

ADDITIONAL FEES (BY INVOICE TOTALS) • • •

Design & Decor Service Fee 5% - Waived if Licensed Event Planner is retained. Event Administration Fee 5% or $500, whichever is greater. All Outside Vendor Orders Placed through BHYC 20%.

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TAX, GRATUITY, AND FEES • • • • • •

Sales items are subject to the 6% State of Michigan Sales Tax. Food and Beverage items are subject to the 6% State of Michigan Sales Tax, 2% Service Fee, and 18% Gratuity. Outside services and purchases are subject to 20% processing fee. An Event Administration Fee in the amount equal to the greater of $500 or 5% of the total final invoice will be applied to all events. BHYC Design & Decor Service will be applied in the amount of 5% of the total invoice. This fee is waived if a Licensed Event Planner retained. Tax exempt groups must provide a certificate upon signing of the Special Event Contract.

BOOKING POLICY Before issuing a contract, Bay Harbor Yacht Club must collect a signed sponsorship form and credit authorization. Credit reports are required for all events with a projected invoice greater or equal to a total amount of $10,000. A courtesy hold will be issued for the preferred event date during this time for a maximum of 7 days. Once a contract has been issued, an official hold will be placed on the preferred event date for a maximum of 14 days. At the end of the hold period, the contract expires, and the event date is released back to inventory. All agreements become null and void at this time. Bookings are not considered final until a signed contract and booking deposit have been received.

BOOKING & PAYMENTS All payments must be paid via check or wire transfer made payable to Bay Harbor Yacht Club. A non-refundable advanced booking payment in the amount equal to the greater of $8,500 or 25% of the total projected invoice is due at signing. The prepayment is equal to the remaining balance of the total projected invoice and is due in-full one month prior to the event date. A credit card is required with the prepayment and will be charged in the event of overages. A refund check will be issued following the event in instances of overpayment.

GUARANTEES • • •

An approximate number of expected guests is required at signing. An updated number is due 45 days prior to the event date to prepare the final deposit invoice. Guaranteed billable numbers and food selections are due 14 days prior to the event date. Bay Harbor Yacht Club will prepare to serve 5% over the guaranteed number to accommodate last-minute additions. Increases in numbers will be billed accordingly following the event.

TIMELINES • • • • • •

Credit Check and Sponsorship Forms Prior to Booking. Deposit Required at Time of Booking. Updated Guest & Meal Counts 45 Days Prior. Prepayment Required 30 Days Prior. Final Guarantee Guest & Meal Counts 14 Days Prior. Final Payment Due 7 Days After.

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FOOD AND BEVERAGE POLICIES GENERAL POLICIES • • • •

All pricing contained within this guide is subject to change, and Bay Harbor Yacht Club reserves the right to adjust to market pricing for services and products at any time. The use of outside food and beverage is strictly prohibited unless otherwise specified. Should you have a special food or beverage request that is unable to be fulfilled by Bay Harbor Yacht Club, you must utilize a BHYC approved vendor. Bay Harbor Yacht Club reserves the right to deny alcoholic beverages to any guest that cannot show proper identification, or any guest appearing overly intoxicated. Shots and underage drinking are strictly prohibited.

SUBSTITUTIONS, DUET ENTREES & MULTIPLE ENTRÉE SELECTIONS One entrée will be served in a banquet room. Substitutions may be made for dietary or religious purposes, including, but not limited to, vegan and vegetarian restrictions, provided that the number of substitute entrées number is less than ten percent (10%) of the guarantee, up to a maximum of ten (10). Any substitute entrée must be confirmed at time of guarantee or an additional charge for the dietary entrée, as well as, the ordered entrée, will be assessed. If a duet entrée selection is ordered, the total plate cost will be equal to the cost of the higher priced entrée PLUS a THREE DOLLAR ($3.00) entrée charge. If a trio entree selection is ordered, the total plate cost will be equal to the cost of the higher priced entrée PLUS a FIVE DOLLAR ($5.00) entrée charge. You may select 1 vegetable and 1 grain/starch to pair with your entrée. A fee for any change of entrée at time of the event will be charged, in addition to the charge for the entrées guaranteed and prepared. *Chef’s Recommendation If two entrée selections are ordered, a FIVE DOLLAR ($5.00) entrée charge will be assessed, if three selections are ordered, a SEVEN DOLLAR ($7.00) entrée charge will be assessed. You may select 1 vegetable and 1 grain/starch to pair with your entrée. These selections are required to be paired with all entrees in the event of multiple entrée selections. A fee for any change of entrée at time of the event will be charged, in addition to the charge for the entrées guaranteed and prepared. Member will be responsible for providing nametags or place cards at the table, which must include entrée selections.

DÉCOR REMOVAL POLICY All event décor must be removed from the venue by 2:00am, or immediately following the event. Storage is not available.

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EXCEPTIONAL VENUES LANGE CENTER BALLROOM

Terrace

Rotunda

Event Support Room

Restrooms Kitchen

Restroom

Main Entrance

The epitome of elegance, the Lange Center Ballroom is a magnificent option for larger functions and soirées. Guests are greeted with a grand entrance into the beautiful foyer that leads to the outdoor terrace. From the ceiling of the Ballroom hangs exquisite chandeliers and the north wall of the room is wrapped in windows providing a panoramic view of the lake, giving way to an abundance of natural light. Featuring a neutral color palette, the room is cohesive with any design motif. Accommodating up to 400 guests, this functional venue can be divided or configured to suit smaller gatherings or breakout rooms.

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LANGE TERRACE

Terrace

Rotunda

Hallway

Event Support Room Restrooms

Toast the evening while watching the sunset on the Lange Center Terrace. The Terrace borders the North end of the Lange Center Ballroom and offers abundant space to stroll and mingle. With breathtaking, elevated views, you can see for miles across Lake Michigan’s Little Traverse Bay and is an ideal location for any event you would like to take outdoors including cocktail receptions, dinner parties, post-wedding brunches and other celebrations.

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PROMENADE DOCK

Ceremony Area

Waterfall

Featuring a waterfall and lush garden, the Promenade Dock is perfect for cocktail parties and strolling dinners. Located just steps from each of BHYC’s event venues, the Promenade Dock also provides a spectacular, picturesque setting for a wedding ceremony. Say “I Do” while nestled among the stunning yachts in our Marina, and surrounded by the pristine, turquoise waters of Bay Harbor Lake. The Promenade Dock accommodates up to 300 guests with ample electrical access for musicians and officiants.

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LANGE ROTUNDA

Terrace

Rotunda

Hallway

The Lange Rotunda overlooks Bay Harbor Lake and Northern Lake Michigan offering spectacular sunsets and breathtaking views in an intimate location for private events. Perfect for small celebrations, bridal parties, afterglow service, and much more.

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FOUNDER’S ROOM

Waterfront

Main Dining

With walls trimmed in mahogany and a cozy fireplace, you can get down to business in the comfort of the Founder’s Room. This space offers a warm and professional atmosphere, perfect for business meetings or intimate social gatherings alike.

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CULINARY BREAKFAST Continental | $20 per Guest •

Cut Fruit Bowl, Yogurt, Granola, Home Baked Breakfast Pastries

PRICED PER GUEST (ALL PRICES SUBJECT TO CHANGE BASED ON MARKET FLUCTUATIONS)

Customized - Select Four Items | $28 per Guest • • • • • • • • • • • • •

Home Baked Breakfast Pastries Cut Fruit Bowl Yogurt & Granola Oatmeal | Raisins, Dried Cherries Cinnamon French Toast | Michigan Maple Syrup Hard Boiled Eggs Soft Scrambled Eggs with Chives Quiche | Choice of: Wild Mushroom & Swiss or Sausage, Scallions, & Cheddar Frittata | Choice of: Vegetable & Cheese; Ham, Onion, Peppers, & Cheese; or Three-Cheese Cheesy Hash Brown Bake Roasted Redskin Potatoes Bacon Sausage

Cold Sides • • • •

Assorted Croissant & Danish | $5 Yogurt & Granola | $7 Oatmeal | Raisins & Dried Cherries | $13 Hard Boiled Eggs | $5

Hot Sides • • • •

Bacon | 3 strips | $6 Sausage | 2 links | $6 Cheesy Hash Brown Bake | $6 Roasted Redskin Potatoes | $6

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LUNCH PRICED PER GUEST Soup | $10 •

Tomato, Creamy Mushroom, Chicken & Vegetable, Chili, or Vegetarian Chili

PRICED PER GUEST (ALL PRICES SUBJECT TO CHANGE BASED ON MARKET FLUCTUATIONS)

Salad | $10 Buffet or $12 Plated • • •

Market Greens | Cucumber and Carrot Ribbon, Onion, Tomato, Yellow Tomato Vinaigrette Cherry Bibb | Feta, Michigan Dried Cherries, Shaved Fennel, Champagne Vinaigrette Caesar Romaine | White Anchovy, Parmesan Reggiano, Croutons, Creamy Caesar Dressing

Build Your Own Sandwich | $18 •

Deli Platter | Turkey, Ham, Roast Beef, Assorted Cheeses, Assorted Breads and Rolls, Lettuce, Tomato, Onion, and Condiments

Assorted Sandwiches - Select Three | $16 • • • • • • • • •

Cherry Chicken Salad Wrap Chicken Club | Bacon, Lettuce, Tomato, Onion, Mayo Honey Roasted Turkey | Pickled Asparagus, Roasted Tomato, Boursin, Greens, Multigrain Turkey & Cheddar | Lettuce, Onion, Tomato, Mayo, Wheat BLT | Multigrain Ham & Brie | Greens, Marinated Onions, Strawberry Balsamic Jam, Buttery Croissant Ham & Swiss | Lettuce, Onion, Tomato, Mayo, Wheat Local Pastrami | Provolone, Pickled Onion, Bistro Sauce, Rye Veggie Wrap | Grilled Veggies, Hummus, Roasted Tomato

Snacks & Sweets • • • • •

Assorted Chips | $4 Half Dozen Chocolate Chip Cookies | $12 Brownies | $8 Assorted Dessert Bars | $10 Assorted Minis | Select Two: Profiteroles, Cheesecakes, Cupcakes, Macarons | $14

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HORS D’OEUVRES MINIMUM TWO DOZEN PER ITEM | ITEM SELECTION QUANTITIES EQUAL TO NUMBER OF GUESTS PASSED | SERVED COLD | PRICE PER PIECE Vegan Thai Spring Rolls | $5 V Quinoa Tabouleh Stuffed Cucumber | $5 V Chevre Stuffed Strawberries | $5 PRICED PER GUEST (ALL PRICES SUBJECT TO CHANGE BASED ON MARKET FLUCTUATIONS)

Feta & Watermelon with Basil | $5 Caprese Skewer | $5 Brie Brulee with Raspberry | $5 Mini Asian Chicken Salad with Crispy Wonton | $6 Salmon & Cucumber | $7 Smoked Trout & Green Apple | $7 Scallop Ceviche | $7 Seared Tuna Loins with Sesame & Soy | $7 Beef & Horseradish Toast | $8 Roasted Beef Loin Wrapped Asparagus | $8 Ahi Poke | $8 Potato Blini & Caviar | $8 PASSED | SERVED HOT | PRICE PER PIECE Vegan Spring Roll with Sweet & Sour Sauce  $5 V Pommes Frites Cones  $5 V Twice Baked Baby Potatoes  $5 Spanakopita  $5 Caramelized Brie Toast with Luxardo Cherry  $5 Bacon Wrapped Date  $5 Chicken Mediterranean Skewer  $6 Coconut Shrimp with Chili Lime Sauce  $7 Crab Rangoon with Plum Sauce  $7 Mini Lobster Quiche  $7 Beef Sate Skewer  $8 Mini Beef Wellington  $8

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HORS D’OEUVRES STATIONARY DISPLAYS | PRICED PER GUEST Cheese Display | Assorted Domestic & Imported Cheese, Dried Fruits, Mixed Nuts, Honeycomb, Fig Jam, Artisan Bread, Grissini, Crackers | $12 Fresh Fruit Display | Assorted Local and Seasonal Fruits | $14 Farmer’s Market Crudités | Carrots, Heirloom Baby Tomato, Celery, Bell Peppers, Asparagus, FLUCTUATIONS) MARKETFLUCTUATIONS) ONMARKET BASEDON CHANGEBASED TOCHANGE SUBJECTTO PRICESSUBJECT (ALLPRICES GUEST(ALL PERGUEST PRICED PRICEDPER

Broccolini, Zucchini, Cucumber Sundried Tomato Aioli, Chipotle Ranch, Cilantro Lime Hummus | $15 Mediterranean Dips & Spreads | Guacamole Salsa Casera, Roasted Red Pepper Hummus, Babaganoush, Kalamata Olive Tapenade, Corn Tortilla Chips, Sundried Tomato Focaccia, Sliced Baguette, Lavosh, Pita Chips | $15 Shrimp Cocktail Display | Lemon Wedges, Bloody Mary Cocktail Sauce | $15 Cheese & Charcuterie | Brie, Semi Soft Cheese, Semi Hard Cheese, Aged Cheese, Salami, Serrano, Capicola, Chorizo, Dried Fruits, Marmalades, Mixed Nuts, Marinated Olives, Whole Grain Mustard, Chocolate, Sliced Baguette, Rosemary Focaccia, Lavosh, Everything Crackers, Grissini | $19

DINNER INTERMEZZO | PRICED PER GUEST Champagne Basil Sorbet | $5 Cranberry Sorbet with Grand Mariner | $5 Lemon Italian Ice Served in Lemon | $6 Michigan Intermezzo | House Made Traverse City Cherry Sorbet, Cherry Ice Wine, Vodka | $7

SALADS PLATED | PRICED PER GUEST Market Greens | Cucumber and Carrot Ribbon, Onion, Tomato, Yellow Tomato Vinaigrette | $12 Cherry Bibb | Feta, Michigan Dried Cherries, Shaved Fennel, Champagne Vinaigrette | $12 Pear Salad | Spinach, Arugula, Poached Pear, Spiced Pecan, Gorgonzola, Champagne Dressing | $14 Bay Harbor Yacht Club Salad | Great Lakes Greens, Green Apple, Michigan Candied English Walnut, Michigan White Cheddar, Pickled Celery, Cherry Flambe, “UP Huckleberry” Yogurt Dressing | $14 Winter Harvest | Kale, Crispy Brussel Sprouts, Roasted Onion, Goat Cheese, Sweet Potato, Roasted Squash, Cranberries, Maple Dijon Vinaigrette | $14 Baby Wedge | Onion, Candied Bacon Crisp, Caramelized Pecan, Blue Cheese Dressing | $15 Caprese | Heirloom Tomato, Burrata, Balsamic Glaze, Micro Herb | $17

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ENTREES PLATED | PRICED PER GUEST | EACH INCLUDES TWO ACCOMPANIMENTS Mushroom Picatta  Fresh Angel Hair Pasta, Tomato Basil Coulis, Lemon & Caper  $30 V Seasonal Risotto, Vegetables, Natural Jus, Croustade  $30 V House-Made Pasta  Asparagus, Peas, Mint, Basil, Feta, Green Goddess Sauce, Garlic Toast  $30 V Filo Dough Wrapped Vegetable Wellington  Quinoa, Root Vegetables, Herbs, Fire Roasted Red Pepper Coulis  $30 V PRICED PER GUEST (ALL PRICES SUBJECT TO CHANGE BASED ON MARKET FLUCTUATIONS)

Miso Glazed Cabbage or Cauliflower Steak  Steamed Rice, Carrot, Lemongrass Fumet  $30 V Vegetable Lasagna  Farm Fresh Squash Tomatoes, Basil  $30 Brick Chicken  Natural Jus Lie  $40 Pan Seared Airline Chicken Breast  Mushroom Marsala  $40 Pan Roasted Airline Chicken Breast  Lemon Honey Dill  $40 Chicken Picatta  Lemon, Parsley, Caper, Reggiano Cheese, Homemade Pasta  $40 Chef’s Seasonal Chicken Selection  $40 Pan Roasted Salmon  Lemon Beurre Blanc  $45 Herb Crusted Salmon  Citrus Beurre Blanc  $45 Grilled Salmon  Tropical Fruit Salsa & Lilikoi Butter Sauce  $45 Chef’s Seasonal Salmon Selection  $40 Lemon Parmesan Crusted Whitefish  Lemon Butter Sauce  $48 Broiled Whitefish  Lemon & Herbs, Drizzled with Chimichurri  $48 Provençal Chilean Seabass  Herbs, Garlic, Olive Oil  $65 Chilean Seabass  Basil Pesto Glazed  $65 Citrus Soy Glazed Chilean Seabass  Ponzu Beurre Blanc  $65 4 Bone Herb Crusted Rack of Lamb Minted Natural Jus Lie  $67 4 Bone Slow Roasted Rack of Lamb  Minted Mustard  $67 7 oz. Pan Seared Filet Mignon Red Wine Demi-Glace  $77 7 oz. Grilled Filet Mignon  Bordelaise Sauce  $77 7 oz. Peppercorn Crusted Filet Mignon  Red Wine Demi-Glace  $77 Surf & Turf  5 oz. Grilled Filet Mignon, Red Wine Demi-Glace, Butter Poached Lobster, Lemon, Tarragon & Chervil  $120 Surf & Turf  5 oz. Pan Roasted Center Cut Filet Mignon, Broiled Lobster Tail, Lemon & Butter  $120 CHEFS RECOMMENDED DUET PLATES | PRICED PER GUEST Pan Roasted Salmon & Pan Roasted Airline Chicken  Lemon Thyme Sauce, Natural Jus Lie, Mushroom Risotto, French Green Beans, Glazed Carrots  $50 5 oz. Filet Mignon & Chilean Sea Bass  Bordelaise and Champagne Butter, Lobster Risotto, Asparagus, Squash  $82 “Traditional East Coast Surf & Turf”  Center Cut Grilled Filet with Steamed Maine Lobster Tails and Drawn Organic Butter, Lobster and Truffle Risotto, Peeled Asparagus and Baby Carrots  $130 “Executive Chef’s Seasonal Custom Duet or Trio Plates”  Market Price 16


PRICED FLUCTUATIONS) MARKETFLUCTUATIONS) ONMARKET BASEDON CHANGEBASED TOCHANGE SUBJECTTO PRICESSUBJECT (ALLPRICES GUEST(ALL PERGUEST PRICEDPER

ACCOMPANIMENTS GRAINS & STARCHES Potato Gratin with Reggiano Cheese

VEGETABLES Peeled Asparagus & Glazed Carrots

Sweet Potato Gratin with Maple Glaze

Haricots Verts with Fresh Orange & Toasted

Buttermilk Whipped Potatoes

Almonds

Yukon Gold & Russet Whipped Potatoes

Roasted & Buttered Broccolini

Rosemary & Thyme Roasted Fingerlings

Peeled Asparagus and French Cut Root Vegetables

“Twice Baked” Potatoes

Peeled Asparagus, Roasted Beets, Baby Carrots

Dauphinoise Potatoes

Green Beans & Tri-Colored Carrots

Mushroom Risotto

Healthy & Colorful Vegetable Stir-Fry

Seasonal Risotto

Chef’s Custom Seasonal Vegetable Set

Truffle Lobster Risotto, + $10 per guest Mediterranean Quinoa, Farro, Wild Rice Steamed Rice Varieties Chef’s Custom Grain Blend

DESSERTS PLATED | PRICED PER GUEST Limoncello Cake | Raspberry Sorbet, Fresh Strawberry, Chocolate Garnish, Mint| $17 Turtle Sundae | Warm Sanders Fudge, Caramel Sauce, Pecans | $17 Tiramisu | Coffee Ice Cream, Caramelized Banana, Raspberry Coulis | $17 Chocolate Mousse Trio | Chocolate Ice Cream, Warm Fritter, Chambord Berries, Crystallized Mint | $17 Celebration of Chocolate “Hot & Cold” | Chocolate Ice Cream, Triple Berry Coulis, Mint | $17

AFTERGLOW STATIONARY | PRICED PER GUEST | 2/3 OF GUEST COUNT Soft Baked Pretzels | Assorted Mustard & Cheese Dips | $9 Slider Bar | Choice of Beef, Pork, Roasted Corn Crab Cake or Vegetarian & Quinoa, Cheddar, Cabbage, Crema, Brioche Rolls, Pickles, Ketchup, Mayonnaise | $12 Chicken Wings | BBQ Sauce or Buffalo Sauce, Celery, Blue Cheese, Ranch | $14 Detroit Style Shawarma | Chicken, Beef or Lamb, Hummus, Tabbouleh, Baba Ghanoush, Warm Garlic Pita, Cucumber Yogurt | $16 Street Taqueria | Beef Barbacoa, Baja Fish or Vegan Chorizo Tacos, Flour & Corn Tortilla, Cabbage Slaw, Lime Wedges, Salsa Casera, Salsa Verde, Pico De Gallo | $16 3 Topping Pizza | Pepperoni, Italian Sausage, Ham, Bacon, Chorizo, Bell Peppers, Red Onion, Button Mushrooms, Roasted Broccoli Florets, Pickled Jalapeno, Pineapple, Feta Cheese, Goat Cheese, Fresh Mozzarella | 8 Slices per Pizza | $25 17


BEVERAGE SELECTIONS BEER

PRICED PER GUEST (ALL PRICES SUBJECT TO CHANGE BASED ON MARKET FLUCTUATIONS)

DOMESTIC

Budweiser | $4.50 Bud Light | $4.50 Miller Light | $4.50 Michelob Ultra | $4.50 Leinenkugel’s Summer Shandy (Seasonal) | $5.25 IMPORTED

Heineken | $4.75 Corona | $4.75 Labatt Blue | $4.75 Labatt Blue Light | $4.75 NON-ALCOHOLIC

Beck’s | $4.50 CRAFT

Bell’s Oberon (seasonal) | $5.75 Founders All Day IPA | $5.25 ADDITIONAL MICROBREWS AVAILABLE BY REQUEST | PRICES VARY. ALL BEER MUST BE UNDER 6% ABV.

SPIRITS VODKA Gypsy | $6.75 Absolut | $8.50 Tito’s | $9 Stoli | $9 Ketel One | $9 Belvedere | $10.25 Chopin | $10.25 Ciroc | $10.25 Grey Goose | $10.25 GIN Gordon’s | $6.75 Tanqueray | $8 Beefeater | $8 Bombay Sapphire | $9 Hendricks | $10

RUM Bacardi Silver | $6.75 Malibu | $7.50 Captain Morgan | $7.50 Mount Gay | $7.50 Myer’s | $8 TEQUILA Lunazul | $8 WHISKEY Jim Beam | $6.75 Seagrams 7 | $6.75 Canadian Club | $7.50 Crown Royal | $8.50 Jack Daniels | $8.50 Maker’s Mark | $8.50

SCOTCH Dewars | $8.50 J&B | $9 Johnny Walker Red | $9 Johnny Walker Black | $12 Glenlivet | $12.25 Glenfiddich | $12.25 COGNAC & BRANDY Christian Brothers | $7.25 Courvoisier VSOP | $12 CORDIALS Bailey’s | $8.50 Kahlua | $8.50 Disaronno | $8.50 Grand Marnier | $10.75

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BEVERAGE PACKAGES Bay Harbor Yacht Club offers Tier Packages for Wedding Receptions only, with a duration of 5 hours or more. Packages are billed per guest, per hour for ages 21 or older. All other events will be billed upon consumption. Guests under the age of 21 will be charged a flat rate of $10 per guest for the entire duration of the event. Bay Harbor Yacht Club will require the name, table number, and seat number for all guests under the age of 21 no later than 14 days prior to the event.

PRICED PER GUEST (ALL PRICES SUBJECT TO CHANGE BASED ON MARKET FLUCTUATIONS)

There are no substitutions for the Tier Packages. “Upon Consumption” is available in place of the Tier Packages, if you prefer to custom select your bar items and timeline.

Tier I 5 hours | $45 Each Additional Hour | $8 • • •

Beer: Choice of 3 Domestic Liquor: Gypsy Vodka, Gordons Gin, Bacardi Rum, Jim Beam Bourbon, Canadian Club Whiskey, Lauders Scotch, Lunazul Tequila Wine (Choice of 5): Valdelavia Cava Brut, Claude Val Rose, Lapis Luna Chardonnay, Geyser Peak Sauvignon Blanc, Stemmari Pinot Grigio, Stemmari Moscato, Lapis Luna Cabernet Sauvignon, Granite Hill Cellars Pinot Noir

Tier II 5 hours | $61 Each Additional Hour | $10 • • •

Beer Choice of 4 Domestic or Imported (1 Craft may be selected under 6% alcohol) Liquor: Titos Vodka, Tanqueray Gin, Captain Morgan Rum, Crown Royal Whiskey, Dewars Scotch, Lunazul Tequila Wine (Choice of 5): Sentio Prosecco Brut, Fleurs de Prairie Rose, Peirano Chardonnay, Arona Sauvignon Blanc, Tolloy Pinot Grigio, Shady Lane Late Harvest Riesling, Peirano Cabernet Sauvignon, Castle Rock Pinot Noir

Tier III 5 hours | $79 Each Additional Hour | $12 • • •

Beer: Choice of 4 Domestic, Imported, or Craft under 6% alcohol Liquor: Grey Goose Vodka, Bombay Sapphire Gin, Mt. Gay Rum, Maker’s Mark Bourbon, Johnny Walker Black Scotch, Casamigos Silver Tequila. Wine (Choice of 5): Domaine Chandon Brut, Whispering Angel Rose, Trefethen Chardonnay, Honig Sauvignon Blanc, Santa Margherita Pinot Grigio, Eroica Riesling, Justin Cabernet Sauvignon, Elk Cove Pinot Noir

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Sparkling I. II. III.

Valdelavia Cava Brut, Spain Sentio Prosecco Brut, Veneto, Italy Domaine Chandon Brut, California

PRICED PER GUEST (ALL PRICES SUBJECT TO CHANGE BASED ON MARKET FLUCTUATIONS)

Rose I. II. III.

Claude Val, Languedoc, France Fleurs de Prairie, Languedoc, France Whispering Angel, Cotes De Provence, France

Chardonnay I. II. III.

Lapis Luna, North Coast, California Peirano Estate, Lodi, California Trefethen, Oak Knoll District, Napa Valley, California

Sauvignon Blanc I. II. III.

Geyser Peak, North Coast, California Arona, Marlborough, New Zealand Honig, Napa Valley, California

Pinot Grigio I. II. III.

Stemmari, Sicilia, Italy Tolloy, Alto Adige, Italy Santa Margherita Alto/Adige, Italy

Sweet I. II. III.

Stemmari Moscato, Sicily, Italy Shady Lane Late Harvest Riesling, Leelanau, Michigan Eroica Riesling, Columbia Valley, Washington

Cabernet I. II. III.

Lapis Luna, Lodi, California Peirano Estate, Lodi, California Justin, Paso Robles, California

Pinot Noir I. II. III.

Granite Hill Cellars, Lodi, California Castle Rock, Willamette Valley, Oregon Elk Cove, Willamette Valley, Oregon

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PACKAGE ENHANCEMENTS CAVA TOAST Valdelavia Cava Brut, Spain | $4 3oz Toast Pour

PRICED PER GUEST (ALL PRICES SUBJECT TO CHANGE BASED ON MARKET FLUCTUATIONS)

PROSECCO TOAST Sentio Prosecco Brut, Veneto, Italy | $7 3oz Toast Pour SPARKLING BRUT TOAST Domaine Chandon Brut, California | $10 3oz Toast Pour CHAMPAGNE TOAST Moet Imperial Brut, France | $14 3oz Toast Pour WINE SERVICE with Tier Package Wines within Tier | $10 One Red and One White Two Passes WINE SERVICE On Consumption Specialty Wines | Custom Pricing COFFEE BAR King Coffee | $100 per Urn Bailey’s, Kahlua, Grand Marnier, or Amaretto | $4 ADDITIONAL SPECIALTY COCKTAIL Custom Price by Liquor Minimum Quantity of 25 Ask our Bar Manager for a Unique Creation

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FREQUENTLY ASKED QUESTIONS ➢

AM I REQUIRED TO BE A MEMBER OF BAY HARBOR YACHT CLUB TO HOST AN EVENT?

Bay Harbor Yacht Club is a private club, and therefore requires your membership, to host an event. Your first year of membership is included in your Lange Ballroom event rental fee. The named person/s financially responsible for the event will be deemed Member Applicant. For events in other areas of the club, while you do not need to be a member of BHYC, you will need a member to sponsor your event. Please contact us if you have any questions and we would be happy to assist. ➢

HOW DO I SCHEDULE A TOUR?

An appointment is required to view Bay Harbor Yacht Club. This focused tour typically lasts one hour. To book your appointment, please call Krystle Pantall, Event Manager, at 231.439.2103. ➢

WHO WILL I BE WORKING WITH?

BHYC offers detailed planning services to help you every step of the way. Krystle Pantall, Event Manager, is your primary contact throughout the sales & planning process and will be present on the day-of your event. Other staff members may also assist in planning in the months leading up to, and on the day-of your event. ➢

WHAT IS YOUR FOOD & BEVERAGE POLICY?

BHYC has full food and beverage services available to you for an all-inclusive planning experience! Specialty items, such as religious or cultural food items, wedding cakes, desserts, etc. can be outsourced by an approved service provider. These requests must be submitted to BHYC at time of booking. ➢

WHAT IS NEEDED TO RESERVE?

For non-member events, you will need a signed sponsorship form, signed contract, and booking deposit. For events with a total projected cost greater or equal to $10,000, a credit report is required. ➢

WHAT SERVICE PROVIDERS DO YOU RECOMMEND, AND AM I REQUIRED TO USE YOUR LIST?

While you are not required to use our vendors, it is highly recommended you do. We have an extensive list of preferred service providers that have been hand-selected by our team of skilled event professionals. ➢

AM I REQUIRED TO HOST BOTH THE CEREMONY AND RECEPTION AT BAY HARBOR YACHT CLUB?

Yes and no - we can host your reception without a ceremony but are unable to host a ceremony only. ➢

DO YOU HAVE ANY TIME REQUIREMENTS?

No - we only require that the event ends at midnight. We typically see a ceremony start time of 5:00pm, with a six-hour reception immediately following. Your beverage package selection will determine the duration of your event.

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WHAT TIME AM I ABLE TO SET-UP AND TEAR-DOWN?

We will work directly with your vendors to establish a delivery schedule, and much of the detail set-up is handled by our events team on your behalf, but as long as the room is available, you are welcome to set-up the day before your event. If the room is booked the night before, we typically reset by 9:00am; however, you may schedule deliveries for as early as 8:00am when the building is unlocked. Tear-down is immediately following the conclusion of the event unless specified otherwise. ➢

WHERE AM I ABLE TO TAKE PHOTOGRAPHS?

You are welcome to use your booked event spaces and the outdoor locations on Bay Harbor Yacht Club property including the Gazebo, Promenade Dock, Lower Lange Center Terrace, and Yacht Docks. You may not enter private homes, yachts, or the member-only areas of the club at any time. ➢

DO YOU HAVE ANY DÉCOR RESTRICTIONS?

We are flexible on décor if there isn’t any damage to the facility, furniture, or rental items. Any damage to the facility, as a result of décor will be charged accordingly to the final event invoice. A few helpful hints: • • • • •

Candles must have a “wax-catching” barrier between the candle and the furniture on which it is set. Stay away from taper candles & candlesticks; our ventilation system will burn them in less than an hour. Allow “breathing room” in your ceiling fabric décor- fully draped ceilings trap the cool air above the fabric resulting in warmer than normal room temperatures. The wind varies- make sure all outdoor décor is firmly secure, and centerpieces are heavy enough to withstand any unpredictable gusts of wind. Floating Lanterns are strictly prohibited by Bay Harbor city ordinances - use a sparkler exit instead under the vestibule in front of the Lange Center Entrance.

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AMENITIES Bay Harbor Yacht Club offers an array of services and amenities to make your event memorable.

AUDIO VISUAL • • • • • •

Metal Easel $20 Flip Chart $15 Podium $50 TV $150 Speaker System & Microphone $150 Conference Call $0.15 per minute

PAPERY • •

Copies - Black & White $.75 per copy Copies - Color $1 per copy

EVENT ENHANCEMENTS • • • • • •

Cake Cutting $1 Votives $1 Chargers Custom Cantina Lights $500 Uplighting $500 Piano $150

FURNITURE • • • •

Dance Floor (Wooden Parquet 21’ x 21’) $1000 Pipe and Drape $10 per linear foot Stage (4’ x 4’ pieces - 1’ or 2’ rise) $50 per section White Folding Chair $5

CUSTOM ITEMS • • •

Rental Furniture Specialty Linen Stage Skirting Custom

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PREFERRED SERVICE PROVIDERS CELEBRATION VENUES • • • • • • • • •

Bay Harbor Village Hotel | 231.439.2400 | bayharborvillagehotel.com Inn at Bay Harbor | 231.439.4000 | innatbayharbor.com Chandler’s - A Restaurant (Petoskey) | 231.347.2981 | chandlersarestaurant.com Grey Gables Inn (Charlevoix) | 231.547.9261 | greygablesinn.com Lavender Hill Farm (Boyne City) | 231.547.9261 | lavenderhillfarm.com Palette Bistro (Petoskey) | 231.348.3321 | palettebistropetoskey.com Pond Hill Farm (Harbor Springs) | 231.526.3276 | pondhill.com Stafford’s Perry Hotel (Petoskey) | 231.347.4000 | staffords.com Stafford’s Pier Restaurant (Harbor Springs) | 231.526.6201 | staffords.com

CEREMONY & COCKTAIL HOUR MUSIC • • • •

Bay Shore Strings (String Trio) | 231.590.7913 | bayshorestrings.com ESME Eclectic Strings Music Ensemble | eclecticstringsmusicensemble.com Pete Kehoe (Pianist/Guitar/Vocalist) | 231.830.3120 | petemusic.com Sylvia Norris (Harpist) | 231.922.3546 | norrisgroup.org

CHURCHES • • • • •

Cross in the Woods (Indian River) | 231.238.8973 | crossinthewoods.com Emmanuel Episcopal (Petoskey) | 231.347.2350 | eecpetoskey.org Holy Childhood of Jesus (Harbor Springs) | 231.526.2017 | cclcparishes.org St. Francis Xavier (Petoskey) | 231.347.4133 | petoskeysfx.org St. Mary’s Catholic (Charlevoix) | 231.547.6652 | stmarycharlevoix.com

CLERGY •

Amazing Day Weddings | 231.632.8099 | amazingdayweddings.com

ENTERTAINMENT • • • • • • •

Collision 6 | c6band.com DJ Ryan Rousseau | 989.860.1811 | djryanrousseau.com Huckleberry Groove | huckleberrygroove.com Intrigue | 248.839.1625 | intrigue-online.com Jerry Ross Band | 248.398.9711 | jerryrossband.com Rusch Entertainment | 989.781.1553 | ruschentertainment.com Simone Vitale Band | 248.436.7812 | simonevitaleband.com

FLORIST • • • •

BLOOM Floral Design | 231.675.9017 | bloomfloraldesign.com Boyne Avenue Greenhouse | 231.582.6621 | boyneavegreenhouse.com Monarch Garden & Floral Design | 231.347.7449 | monarchgfd.com Sweetwater Florals | 231.330.8472 | sweetwaternorth.com

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HAIR & MAKEUP • • • •

The Spa at the Inn at Bay Harbor | 231.439.4046 | innatbayharbor.com/spa Ilaria Hair Studio | 231.439.9494 | ilariahairstudio.com La Dolce Vita | 231.348.3962 | ldv.me Vogue Salon | 231.439.9255 | vogue-salons.com

LODGING • • • • • •

Village Suites Bay Harbor | 888.229.4272 | bayharbor.com/village-suites/ (*Must host an event here for room blocks, ex. Rehearsal Dinner) The Inn at Bay Harbor | 231.439.4000 | innatbayharbor.com (*Must host an event here for room blocks, ex. Rehearsal Dinner) Apple Tree Inn | 231.348.2900 | appletreeinn.com Holiday Inn Express | 231.487.0991 | expresspetoskey.com The Courtyard Marriott | 231.439.3333 | marriott.com/plncy Hotel Earl (Charlevoix) | 313.600.8010 | hotelearl.com

PAPERY •

Ciarra Claire Fine Art | ciarraclaire.com

PHOTOBOOTH •

Happy Snappy Photobooth | 231.753.8244 | happysnappybooth.com

PHOTOGRAPHER • • •

Paul Retherford Photography | 231.445.1793 | paulretherford.com Stephanie Baker Photography | 231.242.4104 | sbaker.us Weber Photography | 231.622.8877 | weberphotographers.com

SWEETS • •

Bella e Dolce | 231.625.8232 | bellaedolce.com Simply Sweet by Jessica | 231.622.8322 | simplysweetbyjessica.com

TRANSPORTATION • • •

Mackinac Trolley | 231.436.7812 | mackinactrolley.com Northern Michigan Wine & Beer Tours | 231.437.3339 | northernmichiganwineandbeertours.com Sunset Premier Shuttles (Also offering Valet Service) | 231.497.1182 | sunsetpremiershuttle.com

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