BAY HARBOR YACHT CLUB HOLIDAY PARTY GUIDE
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COMPASS PHOTOGRAPHY - SANDRA THOMAS
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INDEX Exclusive Venues
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Lange Center Ballroom
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Lange Foyer & Rotunda
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Marina Lounge & Founder's Room
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Dining Menus
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Buffet Menu
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Plated Menu
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Beverage Menus
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Spirits
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Beer
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Wine
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Policies and Procedures
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Frequently Asked Questions 18 Contact Information
Back Cover
COVER PHOTO: TAYLOR MARIE PARKER
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EXCLUSIVE VENUES
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Lange Center Ballroom Venue Details The epitome of elegance, the Lange Center Ballroom is a magnificent option for larger functions and soirées. Guests are greeted with a grand entrance into the beautiful foyer that leads to the outdoor terrace. From the ceiling of the Ballroom hangs exquisite chandeliers and the north wall of the room is wrapped in windows providing a panoramic view of the lake, giving way to an abundance of natural light. Featuring a neutral color palette, the room is cohesive with any design motif. Accommodating up to 400 guests, this functional venue can be divided or configured to suit smaller gatherings or breakout rooms.
Features • Capacity: Dining 400 | Theatre Style 530 • Inclusions: Foyer & Rotunda, Club Owned Mahogany Chiavari Chairs, Tables, China, Flatware, Glassware, White House Linen, Waived A/V Fee, Festive Napkin Color, Photo Booth & Backdrop, and Assistance with Seasonal Décor • Rate: Inquire for Pricing Venue space is available year-round.
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Lange Center Foyer & Rotunda Venue Details Toast the evening while watching the sunset from the Lange Center Rotunda. The North wall of the room is wrapped in windows providing a panoramic view of the lake, and offers an intimate location for private events. The expansive Lange Center Foyer features walls adorned with nautical artwork and a remarkable compass rose at the entrance.
Features • Capacity: Dinner 40 | Cocktail Reception 100 • Inclusions: Club Owned Chairs, Tables, House Linen, China, Flatware, Glassware, Waived A/V Fee, Festive Napkin Color, Photo Booth & Backdrop, and Assistance with Seasonal Décor • Foyer & Rotunda Rate: $250 Venue space is available year-round for special events.
DAN STEWART PHOTOGRAPHY
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Marina Lounge Venue Details Adjacent to the Main Dining area of the Clubhouse, the Marina Lounge boasts a classic Yacht Club ambiance and offers stunning lake views. Accommodating up to 25 guests, the Marina Room is the perfect location to host intimate dinner parties or business presentations.
Features • Capacity: 40 • Inclusions: Club Owned Chairs, Tables, China, Flatware, Glassware, Waived A/V Fee, Festive Napkin Color, and Assistance with Seasonal Décor • Please note: This venue is exclusive only to members of Bay Harbor Yacht Club
Founder's Room Venue Details With walls trimmed in mahogany and a cozy fireplace, you can get down to business in the comfort of the Founder’s Room. This space offers a warm and professional atmosphere, perfect for business meetings or intimate social gatherings alike.
Features • Capacity: 30 • Inclusions: Club Owned Chairs, Table, China, Flatware, Glassware, Waived A/V Fee, Festive Napkin Color, and Assistance with Seasonal Décor • Please note: This venue is exclusive only to members of Bay Harbor Yacht Club • Founder's Room Rate: $250
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HOLIDAY MENU
buffet menu
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$65 per guest | Minimum guest count is 12
Hot Hors d'oeuvres Select One
• Maryland Style Crab Cake with Remoulade and Chive (DF) • Mushroom Arancini with Garlic Tomato Sauce (V) • Mini Beef Wellington with Red Wine Demi Glace
Cold Hors d'oeuvres Select One
• Tuna Poke with Sriracha on Cucumber (GF, DF) • Whipped Goat Cheese with Apple Chutney in Sesame Cone (V, CN) • MI Cherry Chicken Salad with Dried Cherries, Celery and Pecan (DF, CN)
Main Entrée
• Assorted Warm Rolls and Butter
Select One
• BHYC Garden Salad | Mixed Greens, Tomato, Cucumber, Pickled Red Onion, Carrot, Cherry Balsamic Vinaigrette (VE, GF, DF) • Caesar Salad | Romaine, Crouton, Parmesan (V)
Select One
• Broccolini, Haricot Vert, or Asparagus (GF, DF, VE) All served with Maple Glazed Carrots
Select One
• Creamy Herbed Mashed Potatoes (GF, V) • Rosemary and Thyme Roasted Fingerling Potatoes (GF, DF, V) • Wild Rice Blend (GF, DF, V)
Select Two
• Pan Seared Salmon - Choice: Chermoula or Citrus Beurre Blanc (GF) • Airline Chicken Breast - Choice: Natural Jus Lie or Marsala (GF) • Lemon Panko-Crusted Whitefish with Lemon Beurre Blanc (GF) • Char Grilled Petit Filet +8 per person - Choice: Red Wine Demi Glace or Sauce Diane (GF) • Carving Station Choice - $125 per hour for Chef Attendant • Local Amish Turkey Breast with Gravy and Cranberry Sauce +$5 per person • Glazed Ham with Mustard Sauce +$5 per person • Roasted Herbed Prime Rib with Au Jus and Horseradish Creme +$13 per person
Dessert
Select One • Bay Harbor Carrot Cake (V) • Fruit Cobbler | Cherry, Blueberry or Apple (V) • Fresh Baked Assorted Cookies (V) • Turtle Cheesecake with Caramel Sauce (V)
Additional Carving Station $125 per hour for Chef Attendant
• Local Amish Turkey Breast with Gravy and Cranberry Sauce +$12 per person • Glazed Ham with Mustard Sauce +$10 per person • Roasted Herbed Prime Rib with Au Jus and Horseradish Creme +$21 per person
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DAN STEWART PHOTOGRAPHY
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plated menu Priced per person unless noted
Hot Hors d'oeuvres
Select One - Priced per piece • $9 | Maryland Style Crab Cake with Remoulade and Chive (DF) • $9 | Mushroom Arancini with Garlic Tomato Sauce • $9 | Mini Beef Wellington with Red Wine Demi Glace
Cold Hors d'oeuvres
Select One - Priced per piece • $8 | Tuna Poke with Sriracha on Cucumber (GF, DF) • $8 | Whipped Goat Cheese with Apple Chutney in Sesame Cone (V, CN) • $8 | MI Cherry Chicken Salad with Dried Cherries, Celery and Pecan (DF, CN)
Main Entrée
• Assorted Warm Rolls and Butter
Choice of One • $42 | Marinated Cauliflower Steak with White Bean Puree and Miso Mushrooms (VE, GF, DF) • $50 | Airline Chicken Breast with Marsala Sauce (GF) • $52 | Maple Glazed Salmon (GF) • $70 | Braised Short Rib (GF) • $78 | 6oz Grilled Filet with Red Wine Demi Glace (GF)
Select Salad - Included in entrée price • BHYC Garden Salad | Mixed Greens, Tomato, Cucumber, Pickled Red Onion, Carrot, Cherry Balsamic Vinaigrette (VE, GF, DF) • Steakhouse +3 | Romaine Heart, Candied Bacon, Crispy Onion, Blue Cheese, Cherry Tomato, Mustard Bacon Vinaigrette (GF)
Select Two Sides - Included in entrée price • Broccolini, Hari Cot Vert, or Asparagus - All Served with Glazed Carrots (GF, DF) • Pomme Puree (V, GF) • Rosemary Thyme Fingerling Potatoes (V, GF) • Caramelized Shallot Wild Rice Blend (V, GF, DF) • Roasted Brussel Sprouts with Apples and Balsamic
Dessert
• $12 | Bay Harbor Carrot Cake (V) • $12 | Turtle Cheesecake with Caramel Sauce (V) • $12 | Baked Chocolate Pudding with Vanilla Ice Cream (V)
Additional Option for Marina Lounge or Founder's Room Parties You may select a limited a la carte 3-course plated menu from the Bayview Dining Menu if preferred.
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BEVERAGE MENU
KATIE OLMSTEAD AND BRIAN KILLEA THE WEBER PHOTOGRAPHERS
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Non-Alcoholic Priced as Noted • $200 per station | Fruit Infused Water Select Three Infusions: Lemon, Lime, Cucumber, Strawberry, Raspberry, Orange, Melon, Ginger or Mint • $35 per pot | Coffee Airpot Regular of Decaf Available. Includes Creamer, Sugar and Sweetener • $95 per urn | C offee Urn Regular or Decaf Available. Includes Creamer, Sugar and Sweetener • $2.50 per bottle | Bottled Water or Soda • $3 per teabag | Hot Tea • $12 per gallon | Iced Tea, Lemonade or Juice
Beer Price Based on Consumption
$5 | Non-Alcoholic • Heineken 0.0, Athletic Brewing Free Wave
$5 | Domestic • Budweiser, Bud Light, Miller Lite, Michelob Ultra
$6 | Import • Heineken, Heineken Light, Modelo Especial, Stella Artois
$6 | Craft • Bell's Oberon*, Founders All Day IPA, Petoskey Brewing Juicy IPA, Shorts Local’s Light *Available April-August Only
$6 | Seltzer • High Noon, White Claw, Long Drink
THE WEBER PHOTOGRAPHERS
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Spirits Price Based on Consumption Additional up charges may vary based on cocktail
Vodka
Tequila
• Gypsy
$10
• Espolon Blanco
$12
• Tito's
$12
• Casamigos Blanco
$14
• Grey Goose
$14
• Patron Silver
$15
• Casamigos Reposado $16
Gin
• Del Maguey Vida Mezcal $14
• Beefeater
$10
• Tanqueray
$12
• Hendrick's
$14
Rum • Bacardi Silver
$10
• Captain Morgan
$12
• Mount Gay Black Barrel $14
Bourbon • Maker's Mark
$12
• Woodford Reserve $15
Whiskey • Jack Daniels
$10
• Crown Royal
$12
Scotch • Johnny Walker Black
$12
• Glenlivet 12 Yr
$14
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Wine Price Based on Consumption
Sparkling •
Sentio Prosecco Brut | Veneto, Italy $48
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Simmonet-Febvre Cremant Brut Rosé | Burgundy, France .....$60
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Veuve Clicquot Yellow Label Brut | Champagne France ............$105
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Laurent-Perrier Brut Rosé | Champagne, France
$120
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Babylonstoren Rose | Simonsberg, South Africa
$40
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Whispering Angel Rosé | Provence, France
$60
Rosé
Sauvignon Blanc •
The Ned Sauvignon Blanc | Marlborough, New Zealand
$48
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Cakebread Sauvignon Blanc, | Napa Valley, California
$68
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Daniel Chotard Sancerre | Loire Valley, France
$80
Pinot Grigio •
Dalia Pinot Grigio | Veneto, Italy
$48
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Santa Margherita Pinot Grigio | Alto Adige, Italy
$65
Chardonnay •
Sonoma Cutrer Chardonnay | Russian River Valley, California
$48
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Louis Latour Pouilly-Fuisse | Burgundy, France
$90
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Far Niente Chardonnay | Napa Valley, California
$95
Pinot Noir
STEPHANIE BAKER
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Cloudline Pinot Noir | Willamette Valley, California
$60
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Belle Glos 'Clark & Telephone' Pinot Noir | Santa Maria Valley, California $80
Red Blend •
Donati 'Claret' Red Blend | Paso Robles, California
$48
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Catena Malbec | Mendoza, Argentina $55
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Duckhorn Merlot | Napa Valley, California
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The Prisoner Red Blend | California $95
$86
Cabernet Sauvignon •
Airfields Cabernet Sauvignon | Yakima Valley, Washington
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Robert Mondavi Cabernet Sauvignon | Napa Valley, California $80
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Faust Cabernet Sauvignon | Napa Valley, California
All prices subject to change based on market fluctuations.
$48 $95
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POLICIES & PROCEDURES
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General Policies • Bay Harbor Yacht Club Member Sponsorship is required for non-member events. • Bay Harbor Yacht Club is a private member-only club, surrounded by privately-owned homes. Guests must remain in the designated function space. • We are a non-smoking facility, including outdoor restaurants, terraces, and patios. Smoking is permitted in the west end of the parking lot only. Cigar smoking is strictly prohibited. • Parking is restricted to the west end of the parking lot only. The Club's parking lot is limited in size with 155 parking spaces, shared between members, guests, events and staff. Shuttle transportation for guests is highly encouraged. • No pets or animals are allowed in the Clubhouse or Banquet Facilities. • All events must provide a list of guests' names to the Club in advance. • Good order, proper attire, and decorum must always be observed.
Booking Policy Before issuing a contract, Bay Harbor Yacht Club must collect a signed sponsorship form. A courtesy hold will be issued for the preferred event date during this time for a maximum of 7 days. Once a contract has been issued, an official hold will be placed on the preferred event date for a maximum of 14 days. At the end of the hold period, the contract expires, and the event date is released back to inventory. All agreements become null and void at this time. Bookings are not considered final until a signed contract and booking deposit have been received.
Food & Beverage Policies
• All pricing contained within this guide is subject to change, and Bay Harbor Yacht Club reserves the right to adjust to market pricing for services and products up to ten days before the date of the event. • The use of outside food and beverage is strictly prohibited unless otherwise specified. • Leftover food provided by BHYC is prohibited from leaving the premises. • Should you have a special food or beverage request that is unable to be fulfilled by Bay Harbor Yacht Club, you must utilize a BHYC approved vendor. • Bay Harbor Yacht Club reserves the right to deny alcoholic beverages to any guest that cannot show proper identification, or any guest appearing overly intoxicated. • Shots and underage drinking are strictly prohibited. • Entertainers and other vendors are not permitted to consume alcohol on Club premises.
Tax, Gratuity & Fees • Sales items are subject to the 6% State of Michigan Sales Tax. • Food and Beverage items are subject to the 6% State of Michigan Sales Tax, 2% Service Fee, and 20% Gratuity. • Tax exempt groups must provide a certificate upon signing of the Special Event Contract.
Timelines Sponsorship Forms
Prior to Booking
Deposit Required & Contract
At Booking
Planning Details Finalized
30 Days Prior
Final Guarantee Guest & Meal Counts
14 Days Prior
Final Payment Due
14 Days After
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FREQUENTLY ASKED QUESTIONS
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All Holiday Parties will have waived A/V fees and include assistance with seasonal décor. Am I required to be a member of Bay Harbor Yacht Club to host an event? ay Harbor Yacht Club is a private club, and B therefore requires your membership or sponsorship to host an event. Please contact us if you have any questions and we would be happy to assist.
How do I schedule a tour? An appointment is required to view Bay Harbor Yacht Club. This focused tour typically lasts 30 minutes. To book your appointment, please call Krystle Pantall, Director of Events, at 231.439.2103.
Who will I be working with? BHYC offers detailed planning services to help you every step of the way. Krystle Pantall, Director of Events, is your primary contact throughout the sales and planning process. A Banquet Manager will be present on the day-of your event. Other staff members may also assist in planning in the months leading up to, and on the day-of your event.
What is needed to reserve? For non-member events, you will need a signed sponsorship form, signed contract, and booking deposit.
Do you have any time requirements? ur Holiday Packages allow for a maximum of O four hours.
What time am I able to set-up and tear-down? Our events team will handle the setup of Club items, including tables, chairs, linens, flatware and glassware. If the room is available, you may begin setup the day before your event. Otherwise, you will have access to the space 9:00 AM on the day of your event. Please note that tables and linens may still be in the process of being prepared. Delivers can be scheduled as early as 8:00 AM when the building opens. All vendors and event decor must be removed from the venue within two hours unless otherwise arranged. Storage is not available. For evening events, setup access is typically availably by 2:00 PM on the day of the event. If timing permits, access will be granted earlier, but cannot be guaranteed.
Do you have any décor restrictions? are flexible on décor if there isn’t any damage to We the facility, furniture, or rental items. Any damage to the facility, as a result of décor, will be charged accordingly to the final event invoice. • Candle wicks must be trimmed to 1/4 inch before use and must have a "wax-catching" barrier between the candle and the furniture on which it is set. • Beeswax or soy candles are highly preferred as their burn produces significantly less soot. While more traditional paraffin wax candles are permitted, this must be kept to a limit of 8 candles per table. • Stay away from taper candles and candlesticks; our ventilation system will burn them in less than an hour. • The wind varies- make sure all outdoor décor is firmly secure, and centerpieces are heavy enough to withstand any unpredictable gusts of wind. • Floating Lanterns are strictly prohibited by Bay Harbor city ordinances - use a sparkler exit instead under the vestibule in front of the Lange Center Entrance.
BAY HARBOR YACHT CLUB Krystle Pantall, Director of Events 4300 Vista Drive | Bay Harbor, MI 49770 M: 231.439.2100 | D: 231.439.2103 kpantall@bayharboryc.com | bayharboryc.com