BXS October 2022 Chapter Meeting Workbook

SIGMA GAMMA RHO SORORITY, INC.

Beta Xi Sigma Chapter

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

TABLE OF CONTENTS

COVID 19 Guidance Pages 3 10

Meeting Agenda Page 11

Previous Meeting Minutes (draft for approval) Pages 12 14

Basileus Report Pages 15

1st Anti Basileus Report Pages 16 18

2nd Anti Basileus Report Pages 19 20

3rd Anti Basileus Report Pages 21

Anti Grammateus Report Page 22

Grammateus Report Pages 23 28

2022 2023 Working Budget Report Pages 29 30

Tamiochus Report Page 31

September 2022 Expense Report Page 32

September 2022 Philo Balance Sheet Page 33

September 2022 Rhoers Balance Sheet Page 34

Epistoleus Report Page 35

Sergeant at Arms Report Page 36

Parliamentarian Report Page 37

Chaplain Report Page 38

Philo Report Page 39

Rhoer Report Pages 40

Rhosebud Report Pages 41

Programs Report Pages 42 43

NPHC Report Page 44

Announcements and Reminders Pages 45 47

SIGMA GAMMA RHO SORORITY COVID-19 UPDATES

Effective July 1, 2021

PURPOSE

The International Board of Directors remains committed to providing updates and guidance on a uniform approach across all regions and chapters as members engage in programming, membership, conferences, and business activities during this phase of the pandemic.

The purpose of this memo is to provide updated guidance for Sorority operations that will replace those that will expire on June 30, 2021. The following directives are effective July 1, 2021, except as otherwise noted, and they apply to all activities, including meetings, events, membership intake, ceremonies, community service and social action.

A toolkit will be available to guide chapters as they return to in person operations, with a focus membership, programming, and risk management. The guidance below has been determined after consultation from our medical expert, consultation with the Surgeon General via NPHC and Centers for Disease Control (CDC):

CHAPTER OPERATIONS INCLUDING AFFILIATES

While we are pleased to provide greater flexibility to gather, the guidelines must be strictly followed for the safety and protection of all members, affiliates, staff, and guests.

It is important that ALL Alumnae, Undergraduate Chapters and Affiliates comply with all applicable laws (local, state, federal) and follow the CDC guidance when hosting in person activities and events. Chapters must follow all social distancing guidelines in your locality. While in some circumstances we have not mandated the wearing of masks, when in compliance with state and local laws, we highly encourage the wearing of masks during all gatherings.

Prior to launching in person activities this upcoming sorority year, we are asking that each Basileus to survey her chapter to understand the concerns of returning to in person activities. The chapter should ensure all members are included and can participate in activities.

Chapters should fully discuss and decide when, where and under what circumstances they will engage in any in person activities.

Recommended considerations are:

a. Group size (as mandated by State and Local Guidelines)

b. Location

c. social distancing capability

d. The comfort level of the chapter to resume in person activities.

In person guidance

Members and affiliates who attend in person meetings and events shall complete the Liability and Release of Claims Waiver form. This form will be retained at the local chapter level and managed by each Chapter Basileus. It is the responsibility of the Chapter Basileus to ensure these forms are obtained from each member and affiliate prior to event

Contact Tracing

Chapters should assign a designated Pandemic Resource Contact for each in person meeting, program, community service

• All members, affiliates, and guests should know who this person is and how to contact them.

• The Pandemic Resource Contact should be aware of local, state, federal rules and guidelines, university guidelines and policies as well as Sigma Gamma Rho Sorority, Inc. guidelines

• Utilize the sorority events checklist and any other paperwork required by the event location, university, or organization.

• Follow the risk management policies outlined in our bylaws and sops. Chapters will also follow the risk management policies of the institution, department, or facility.

• Maintain a tracking system/sign in sheet for meetings, programs, and community service activities.

• We highly encourage the wearing of masks during all gatherings to protect the vaccinated and unvaccinated

• Chapter should make masks readily available for all attendees.

• Chapters must enforce all social distancing guidelines.

• Ensure soap and hand sanitizer are readily available.

• Consider taking the temperature of attendees before they enter.

COVID Resources

• Website to find CDC guidelines (https://www.cdc.gov/coronavirus/2019 ncov/index.html)

• Locating your State/County guidelines (google: County or State name and add “COVID Guidelines”)

CHAPTER MEETINGS

All Regions, Chapters and Affiliates are encouraged to utilize the electronic meetings provisions in their bylaws when applicable law and/or CDC guidance prohibit or limit any planned in person meetings.

As a reminder, all chapters and regions must submit a copy of their Chapter, Region and Affiliate bylaws to the International and Regional Parliamentarians to ensure that the document has been revised to permit in person meetings with electronic access. In person meetings with electronic access may be implemented where feasible (must be documented in your chapter bylaws, standing operating procedures, or standing rules).

Parliamentary support & guidance will be provided to chapters on the following:

• Guidance regarding in person meetings with electronic access

• Instructions on how to ratify actions taken while the chapter operated under the no in person policy. (i.e., This must be done during your first in person meeting, sample motion, etc.)

• Sample language to add electronic attendance at in person meetings to local bylaws.

• Sample language and best practices for electronic voting during meetings.

CONTRACTUAL OBLIGATIONS

• Regions and chapters are required to have detailed reviews of all contracts, and the inclusion of a force majeure clause that allow ease in cancellation should the impacts of the pandemic resurge

• All contracts should be made with respect to social distancing and the requirement of worn masks during the event, along with hand sanitizing and other safety protocols to limit physical interactions and risks.

COLLEGIATE IMPACT

All Collegiate chapters must comply with the rules of their respective college/university. The Alumnae Chapter Advisor, Undergraduate Chapter Coordinator and Regional Syntaktes should be familiar with the rules of each institution and must work with the institution to ensure compliance.

Sponsoring alumnae chapters and Advisors must obtain a copy of the university/college guidance regarding in person/remote/hybrid operations A copy of these documents must be submitted to the Undergraduate Chapter Coordinator and Regional Syntaktes to retain

INTERNATIONAL CORPORATE HEADQUATERS

International Corporate Headquarters has implemented a return to work policy in which staff members will be transitioning back into the office on a full time basis starting in June.

TECHNOLOGY SUPPORT

Sigma Gamma Rho Sorority, Inc. will provide limited Zoom platforms licenses for chapters to use if they do not have the resources within their chapter.

NATIONAL PROGRAMS

As we shift back into in person programming, programming for the 2021 2022 sorority year should be a hybrid with some programs being a national/local virtual event with the remaining events to be conducted in person with attendance at 60% participation from the chapter. Sixty percent (60%) attendance by chapter members is a recommended safety measure.

To be fair and to ensure members who would like to attend the live events, if more than 60% of members would like to attend, please allow members who have not attended a live event to attend if other members have already attended an event.

Hybrid programming allows everyone to self assess and stay within their comfort zone while serving. Members and Affiliates who come out and follow all the social guidelines in place by wearing a mask if not vaccinated and having the choice of wearing a mask or not if they are fully vaccinated.

Chapters shall make hand sanitizer available for all attendees and managing as much as possible to service the community from a safe distance. Those Members and Affiliates who do not feel comfortable can still have a virtual option for those programs that are not scheduled to be in person.

Continuing a virtual option for some events will also provide an opportunity to reach a wider audience depending on the activity. Any chapters that host in person activities and programs must comply with all applicable laws and follow CDC guidance.

2021 2022 PROGRAM CALENDAR

• Operation Big Book Bag August/January (Live with limited chapter attendance 60%)

• Women's Wellness Initiative October/February/May Breast cancer awareness, Heart Health,

• Mental Health (Virtual)

• Project Cradle Care January (Virtual)

• Swim 1922 May August (Live with limited chapter attendance 60%)

• Youth Symposium March 12, 2022 (Live with limited chapter attendance 60%)

• St. Jude Walk September (Will have a live and virtual option)

• Sisters Network Inc. Stop the Silence Run/Walk (Will be live in Houston and Virtual elsewhere)

• March for Babies (Will have a live and virtual option)

PHILO AFFILIATE -

• All Philo Affiliates must adhere to the rules of their sponsoring alumnae chapter. If the sponsoring alumnae chapter chooses to continue electronic meetings/activities, implement in person meeting/activities or offer a hybrid of the two, the Philo Affiliate shall follow the same course of action. Philo’s who choose to opt out of an in person experience must be provided with an alternate way to participate in meetings.

• For members who choose not to participate in person, the chapter needs to ensure the bylaws are updated to include virtual/electronic meeting options and to suspend the required number of meetings for members to attend without penalty.

• Philo’s will still have to wear a mask while meeting.

• Make every attempt to be socially distanced.

• The chapters will be responsible for ensuring there is hand sanitizers and PPE on hand.

• Food will not be served to the membership; however, they would be allowed to bring their own snacks.

• Add a “Pandemic Resource Contact” for each Affiliate.

RHOERS AFFILIATE -

• All Rhoer clubs must adhere to the rules of their sponsoring alumnae chapter. If the sponsoring alumnae chapter chooses to continue electronic meetings/activities, implement in person meeting/activities or offer a hybrid of the two, the Rhoer club shall follow the same course of action.

• In order to participate in in person meetings/activities, Rhoer parent(s) or guardian must sign a waiver acknowledging they have read and understand these guidelines and accept responsibility for their Rhoer participation.

• All Rhoers must have a signed medical liability form and other requisite forms completed and on file locally.

• If there are Rhoers whose parents choose to opt out of an in person experience. The advising chapter must be providing an alternate way for their Rhoer to participate where feasible.

Rhoer Club In-person Meetings/Gatherings

• All in person meetings must include an appropriate mask worn to be always worn that covers both the nose and the mouth. This includes Rhoer Advisor(s) or guests that participate in Rhoer meetings.

• Chapters are required to ensure hand sanitizer is present for all attendees.

• Social distancing must be fully exercised possible.

• Rhoers should minimize sharing of electronic devices, snacks, drinks, makeup, etc.

RHOSEBUD AFFILIATE

• All Rhosebuds meetings/activities shall remain virtual at this time.

• Virtual Operating Guidelines for Affiliates are still in effect and must be adhered to for Rhosebud meetings/activities.

COVID-19 GUIDANCE -

The directives above are based on the following:

1. Varied State Reopening Laws: Notwithstanding provisions in Sigma Gamma Rho Sorority, Inc.’s governing documents, our operations are first subject to applicable law. Since state law varies, we are trusting the membership to operate in accordance with those laws that apply to your current charter location.

2. College Campus Reopening Trends: Many colleges plan to resume in person operations in the fall. Leadership has always instructed chapters that as guests on the campus, we are to follow the institution’s rules and regulations.

3. AFA Guidance: The Association of Fraternity and Sorority Advisors indicates that it is safer and more prudent for chapters “to operate in tandem with what the institutions are allowing”. Per the AFA, to date, there have been no lawsuits against any organization alleging that the organization’s activities led to COVID exposure.

4. The National Vaccine Rate Continues to Increase: Per the CDC, as of May 8, 45% of the US population has received at least one dose. Overall, 30% of the population has been fully vaccinated. The federal administration is moving forward with the President’s plan to make vaccinations available to all Americans.

5. Alignment with other Divine 9 Organizations: The members of the Council of Presidents are working together to implement similar directives for their membership. Sigma Gamma Rho’s directives are aligned with those planned for the Sorority’s counterparts.

CHAPTER TOOLKIT DOCUMENTS

A toolkit will be shared with chapters as they return to in person operations, with a focus membership, programming, and risk management. The toolkit will include the following documents:

• Chapter COVID 19 waiver (Adult & Children)

• Risk Management Policies

• Chapter Event Checklist

• Virtual Operating Guidelines (Member & Affiliate Version)

• Medical Liability Form (Rhoer & Rhosebuds)

• CDC meeting guidelines

• Virtual Meeting Etiquette

All documents will be uploaded onto the national website effective July 8, 2021. The International Board of Directors reserves the right to adjust this guidance as needed to ensure the safety, health, and wellness of all members, affiliates, and staff.

General Body Virtual Meeting Agenda

8, 2022

Invocation/Meditation/Prayer, Chaplain

Greetings, Basileus

Credentials Report, Grammateus

Correspondence, Anti-Grammateus

Standing Rules Meeting Reminders, Sergeant at Arms

Parliamentary Reminders, Parliamentarian

Adoption of Meeting Agenda

Call to order

Recitation of Sorority Pledge (all on mute)

Adoption of Previous Meeting Minutes

Committee Reports:

Report of the Golden Alert/Social Action Committee

Report of Budget and Finance Committee

Officer Reports:

3rd Anti Basileus Shirley Lucas

2nd Anti Basileus Heather Allen

1st Anti Basileus Brianna Edwards

Basileus Tiffany Townsend

Old Business:

Adoption of June Meeting Minutes

2022 NER Conference Delegates Report

Centennial Update

New Business:

November ’ s Chapter Meeting

Announcements

Hymn/Adjourn

Shannan Clarke

Francesca Swailes

Sept. 10, 2022

A virtual chapter meeting of the Beta Xi Sigma chapter was held on September 10, 2022. It was presided over by Basileus Townsend with Soror Ameesha Smith as the Anti-Grammateus.

Attendees: Soror Tina Bartolomei, Soror Megan Nedd, Soror Kimberlyn Brown, Soror April Press, Soror Cierra Allen, Soror Victoria Brown, Soror Ellen Garnett-Shaw, Soror Shannon Bailey, Soror April Bowden, Soror Tanisha Adams, Soror Jevedia Martin, Soror Jocelyn Woodson, Soror Debbeney Blackwell, Soror Kayren McDuffie, Soror Jacquline Black, Soror Erica Quee, Soror Tera Moore

Executive Board: Basileus Tiffany Townsend, 1st Anti-Basileus Brianna Edwards, 2nd Anti-Basileus Heather Allen, Epistoleus Danielle Milliner, Anti-Grammateus Ameesha Smith, Chaplain/Philo Advisor Pamela Newton, Sergeant-at-Arms Shannon Clarke, Parliamentarian Minerva Jackson, Rhosebud Advisor April Powell, Rhoer Advisor Sheena Davis, Grammateus Bianca Horner, and Tamiochus Francesca Swailes

The purpose of the meeting was to provide updates and to conduct chapter business.

Soror Newton opened the meeting with a greeting and prayer. Basileus Townsend followed with her greeting.

Grammateus Horner reported we have 36 fully financial sorors as of Sept. 10.

Anti-Grammateus Smith reported correspondence received from December 2020-current. Basileus Townsend opened the floor for questions.

Sergeant-at-Arms Shannon Clarke reported sisterly reminders of proper zoom etiquette during the meeting, to include we must use the raise hand feature, stay on mute, we are allotted 3 minutes for debate of motions and 30 seconds for voting. Basileus Townsend opened the floor for questions.

Parliamentarian Jackson reviewed chapter bylaw article 3b. Basileus Townsend opened the floor for questions.

Soror Clarke moved to adopt the meeting agenda. The motion was properly seconded with no dissent. The motion passed.

Basileus Townsend called the meeting to order at 10:23am.

Soror Swailes moved to adopt the previous meeting minutes as written. The motion was properly seconded, with no dissent. The motion passed.

Committee Reports

Basileus Townsend reported nothing further to report on behalf of the Programs Committee and the submitted report be accepted as written. Basileus Townsend opened the floor for questions. Hearing none, moved forward with the next agenda item.

Budget and Finance report:

Tamiochus Swailes reported that paypal no longer has the family/friends option. If you use paypal please send an additional 2.9% to cover the fees. Dues are due, they will be considered on time until September 30th, anything after the 30th will receive a $10 late fee. Grammateus Horner reported that there are late fees on all levels, local, national and regional. The second scholarship check was received and cashed on 8/31. Tamiochus Swailes also reported the fundraising committee would like to participate in a private screening of Black Panther Wakanda Forever but we would need to sell out the theater (77 seats).

Basileus Townsend asked what is needed from the chapter to move forward with doing the Black Panther private screening. Tamiochus Swailes reported she would like to chapter to vote on whether we would like to move forward with this fundraiser. Madame Basileus opened the floor for questions, followed by entertaining a motion to settle fundraising. Soror Edwards moved that we proceed with November 13th for the private screening of Black Panther. The motion was properly seconded. With a 16-2 vote, the motion passed.

Basileus Townsend reported 3rd Anti-Basilues Lucas is unable to attend the meeting, however, her report was submitted to the chapter To contact her directly for any questions or concerns.

2nd Anti-Basileus Allen reported three Alpha Zeta Sorors are registered for the area 2 meeting, one more does need to be registered. Alpha Zeta’s Anti-Basileus Wells has been Level II Torch trained. Soror Allen reported she will be requesting the allocated $500 from the chapter to assist with DJ and decorations for Homecoming, soon. VSU’s Homecoming will be Saturday October 8.

1st Anti-Basileus Edwards reported a reminder of the Area II meeting October 15th and that you must be financial on all three levels in order to attend. She also reported that the membership committee has recommended we do not proceed with fall intake.

Basileus Townsend reported she does not have anything to add to her report at this time and opened the floor for any questions for officers.

Old Business

Basileus Townsend requested Anti-Grammateus Smith contact previous Anti-Grammateus to determine where the June Meeting Minutes are located. Soror Allen moved that we push the approval of June Meeting Minutes to the next meeting in October. The motion was properly

seconded. With no dissent, the motion passed.

Basileus Townsend reported there was a call put out to the chapter to assist with two centennial ad-hoc committees and 4 responses were received. Basileus Townsend reported that she wants to make sure everyone who would like to assist has an opportunity to and opened the floor for volunteers. Soror Black stated that she is a part of the centennial committee with Iota Sigma and she will be sending out the minutes to the chapter next month.

New Business

Basileus Townsend reported the executive board met and voted to move forward with hybrid meetings. A point of Order was called by Soror Allen. Basileus acknowledged Soror Allen’s point of order. Soror Allen stated the 1-hour for our meeting was near and we would need to extend the time. Soror Allen’s point of order was well received by Madame Basileus. Soror Allen moved to extend the meeting for an additional 30 minutes to complete the business of the meeting. The motion was properly seconded, with no dissent. The motion passed. With the additional time, the meeting was extended until 11:53am.

Soror Smith moved that we move to hybrid meetings for the 2022-2023 sorority year. The motion was properly seconded followed by debate.

Soror Allen made an amendment that we move to hybrid meetings for the 2022-2023 sorority year, beginning January 2023. The motion was properly seconded followed by debate. With a 14-3 vote, the amendment passed.

Moving back to the main motion, the chapter moved to hybrid meetings for the 2022-2023 sorority year beginning January 2023, with a 16-2 vote. The motion passed.

Soror Clarke, Social Action Committee Chairwoman, reported we have been invited to attend the Flying Squirrels baseball game in recognition of the Richmond 34. Friday Sept. 16th. The flying squirrels will be recognizing our chapter, we are the only chapter that has responded to the invitation. We will be recognized during the 4th inning and we will be on the video board. Tickets are $10 per person. The game starts at 6pm, we should get there by 5pm. If anyone is interested in joining the social action committee, please reach out to Soror Clarke.

Soror Smith moved to adjourn the meeting at 11:54am. The motion was properly seconded, with no dissent. The motion passed. Meeting adjourned at 11:54am.

Electronically submitted by,

Soror Ameesha Smith, Anti-Grammateus

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non governmental Organization Associated with the United Nations Department of Public Information”

Centennial Basileus Tiffany Townsend

PO Box 3343, Petersburg, VA

Phone: (804) 402 0023

Email: bxsbasileus@gmail.com

OCTOBER 2022 BASILEUS REPORT

I Officer Report Summary

Greetings Sorors, Philos, and Rhoers! I am happy to report the following this month:

Our chapter was selected to participate in the Sigma Gamma Rho Good Health Wins Year Two Mini Grant This officer submitted the grant application on behalf of our chapter in July and received notification September 15th that we were selected to receive a grant amount of $1000 This grant can be used to support chapter efforts to address vaccination coverage across racial and ethnic adult populations that currently experience health disparities This grant opportunity is made possible through collaboration with the National Pan Hellenic Council (NPHC), The Good Health Women’s Immunization Networks (Good Health WINs), part of the National Council of Negro Women, Inc., and the CDC. I submitted the required terms and conditions and confirmed pre-activity plans by the September 22nd deadline More information will be coming soon!

This officer also led the Programs Committee meeting / discussion on Tuesday, September 13th, attended Richmond 34 Celebration with the Richmond Flying Friday, September 16th, Rhosebuds Rally on Saturday, September 17th, Membership Committee meeting Tuesday, September 20th, and the Rhoer Round Up on Sunday, September 25th.

The Executive Board met Wednesday, September 28, 2022 We’ve maintained ongoing communication using the GroupMe app, emails, text messages, phone calls, and virtual meetings

This officer composed a letter specifically for inactive Sorors to assist with centennial reclamation efforts This officer attempted to respond to all requests and communication within 48 hours and provided guidance and direction for officers, as needed, via phone calls, emails, text messages and group chats.

II. Recommendations for chapter action : NONE

III Reminders and/or upcoming things to know: Chapter hybrid meeting details coming soon!

In Service & Sisterhood, Tian Townsen

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Centennial 1st Anti-Basileus Brianna Edwards

PO Box 3343, Petersburg, VA

Phone: (646) 571 9080

Email: bxs1stantibasileus@gmail com

OCTOBER 2022 1ST ANTI-BASILEUS REPORT

I. Officer Report Summary.

This officer attended the Richmond 34 Celebration with the Richmond Flying Squirrels, St Jude 5k Walk/Run, Rhosebud Rally and Rhoer Round Up to support our affiliates and advisors.

The membership committee met on September 20th, 2022, and discussed upcoming events and plans for the remainder of the sorority year NEF/SPEAR cards for previous sorority years have been sent to inactive sorors and current sorors will receive theirs shortly after.

Branding guides for this sorority year are below Remember that these suggestions are strongly encouraged to be sure every chapter has the proper attire for designated events/ceremonies Continue to reach out, your voice matters as we continue to grow!

Centennial

PO

Phone:

GAMMA RHO SORORITY, INC.

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non governmental Organization Associated with the United Nations Department of Public Information”

Centennial 1st Anti-Basileus Brianna Edwards

PO Box 3343, Petersburg, VA

Phone: (646) 571-9080

Email: bxs1stantibasileus@gmail.com

II Recommendations for chapter action: none

III. Reminders and/or upcoming things to know.

Updates

● 3 sorors have reached out about reactivating, I am so excited to welcome our sorors home to Beta Xi Sigma!

● Ladies that are interested have expressed this and remain in contact about events

● Virtual Escape Room: The Rhoyal Edition is on Thursday, October 27th at 7 pm. It is open to everyone

● Founders’ Weekend events: COMING SOON (ft Rhoyalty Reawakens: A Centennial Movie Screening)

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Heather Allen, 2nd Anti-Basileus (Alpha Zeta Advisor)

PO Box 3343, Petersburg, VA

Phone: (317) 445-4699

Email: bxs2ndantibasileus@gmail.com

OCTOBER 2022 OFFICER/COMMITTEE REPORT

I. Officer or Committee Report Summary.

The chapter provided the following message to the Beta Xi Sigma Chapter

Sorors! The Alpha Zeta Chapter would like to send our biggest thank you for your donations and help to ensure we have a successful centennial homecoming. We can’t wait to see you all this week.

***Final receipts will be submitted to the Beta Xi Sigma Chapter once Homecoming is finished.

The Alpha Zeta Chapter had 3 events during the month of September, which are as follows:

Meet & Greet A fun filled night of games and an introduction to the Alpha Zeta Chapter as the 2022 2023 School Year Begins.

Strut With Confidence A collaboration event with Urban Couture Models Ent to instill confidence in the individuals in the audience. The event included a discussion on what confidence means to everyone and a walk down the runway to show-off your own confidence.

Greek Yard 101 The chapter sponsored this event for the 2nd time, where all VSU NPHC and CIO Organizations come together to share tips on membership intake, socializing and interesting facts about their respective organization.

All 4 members are financial on all levels and are registered for the Area II Virtual Conference on Saturday, October 15th. Additionally, the following actions have been taken:

-Soror Raevyn Ray (Anti-Basileus) submitted an informal rush request to Syntaktes Sellers for approval. Informational is tentatively scheduled for October 20th .

The chapter is one of 22 undergraduate chapters who are recipients of the Good Health WINs Grant in the amount of $500. The chapter plans to utilize the grant to bring awareness to what vaccinations are and how they can improve their health and upkeep. The chapter is proposing to coordinate with Beta Xi Sigma to finalize this activity. Additionally, they will be creating a social media campaign to address vaccination coverage.

Submitted Step Show Video to UCC Smith for approval prior to stepping in the VSU Step Show. Attended the Undergraduate Advisor Bootcamp on October 2nd An important note that the advisor will be following up on is ensuring that each undergrad has a 1 Minute Elevator Speech prepared when discussing the sorority.

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Heather Allen, 2nd Anti-Basileus (Alpha Zeta Advisor)

PO Box 3343, Petersburg, VA

Phone: (317) 445-4699

Email: bxs2ndantibasileus@gmail.com

II. Recommendations for chapter action.

The Alpha Zeta Chapter is requesting to coordinate efforts for the Good Health WINs Grant with Beta Xi Sigma Chapter.

III. Reminders and/or upcoming things to know.

VSU Step Show – Thurs. October 6th – 7 PM – VSU Multipurpose Center (Tickets are available on Eventbrite. A SGRHO section has not been finalized by the school.)

VSU Homecoming Tailgating Sat. October 8th Tent 12 PM 5 PM

-Breast Cancer Letters (Sip & Tie Dye) –Thurs. October 13th – 7:22 PM – Foster Hall 200

Informational Thurs. October 20th 7:22 PM Foster Hall 300 (Tentative Awaiting Approval from Syntaktes Sellers. If approval is not provided, the chapter has reserved rooms for the 1st week of November if an alternate date is needed.)

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Soror Shirley Lucas, 3rd Anti-Basileus PO Box 3343, Petersburg, VA

Phone: (434) 294 7144 Email: bxs3rdantibasileus@gmail.com

OCTOBER 2022 3rd ANTI BASILEUS REPORT

I Officer or Committee Report Summary

1 On Wednesday, September 28, 2022, I attended a Longwood NPHC sponsored panel discussion of all sororities and fraternities from the Divine Nine, entitled “Let’s Talk About It” All was present on the panel of the Divine Nine, except Omega Psi Phi Fraternity, Inc., Iota Phi Theta Fraternity, Inc, and Kappa Alpha Psi Fraternity, Inc. From the panel I had 4 young ladies that showed interest in Sigma Gamma Rho Sorority, Incorporated

2 Soror Donna Woodson will be setting up an appointment at Well Fargo Bank to get money from the Omicron Omicron account placed in my name. Soon as she set up the appointment that will be taken care of

3 I still need to look through the rest of gmail, twitter, and Instagram accounts to see if there is any important information relating to Omicron Omicron previous transactions.

II Recommendations for chapter action (none at this time)

III. Reminders and/or upcoming things to know.

Longwood University expects to have Informational Meetings and beginning of intake this Fall from Delta Sigma Theta Sorority, Inc , Alpha Kappa Alpha Sorority, Inc , and Phi Beta Sigma Fraternity, Inc Not sure about Zeta Phi Beta Sorority, Inc they didn’t say at the panel discussion

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Ameesha Smith, Anti-Grammateus

PO Box 3343, Petersburg, VA

Phone: 757-535-4791

Email: bxsantigrammateus@gmail com

OCTOBER 2022 ANTI-GRAMMATEUS REPORT

I. Officer Report Summary

Myself and Basileus Townsend reached out to the former Anti-Grammateus in regards to the June 2022 minutes. She informed us that the meeting was recorded in zoom, but did not respond to the request to provide a written copy of the minutes. I checked the mail at our PO Box on 9/25 and 10/1, below are the contents:

General:

Three cards from White Star Tours addressed to Soror Betty Johnson Petersburg Virginia News magazine Volume 1 Issue 1 Summer 2022

The Salvation Army letter addressed to Soror Betty Johnson St. Jude Giving Summary for 2022

Affiliates:

Four Rhoer financial cards

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non governmental Organization Associated with the United Nations Department of Public Information”

Bianca Horner, Grammateus

PO Box 3343, Petersburg, VA

Phone: (804) 821-7744

Email: BXSGrammateus@gmail.com

October 2022 OFFICER/COMMITTEE REPORT

I. Officer or Committee Report Summary.

• Receipts were sent out via Wave to Sorors that paid their dues

• Receipts will have to be generated for Philos and Rhoers that paid their dues.

• BXS paid $362 (36 tickets at $10 + $2 Processing fee) for the Richmond Flying Squirrels tickets.

o A total of 30 tickets equating to $301.64 payments were received

o A total of 6 tickets at $10.00 equating to $60.00 haven’t been remitted to Beta Xi Sigma.

o

II. Recommendations for chapter action.

Proposed Language/Action Rationale

1) Section 6. Dues and Fees Part C.: “To be financial on a local level, dues of $100 and any additional fess must be paid in full”

Proposed Language: To be a financial on a local level, dues of $110 and any additional fees must be paid in full. If dues are paid after September 30th, a $5 late fee will be applied on the local level.

To reflect the local dues, increase that went into effect July 1, 2022.

III. Reminders and/or upcoming things to know.

From Vendor Date Amount Sent PayPal Fee

September 2022 Income

Net Received Notes

Jocelyn Woodson PayPal 9/1/2022 $406.00 $12.14 $393.86 2022-2023 Local Regional National NEF SPEAR Dues

La'Ura Taylor PayPal 9/2/2022 $124.00 $3.71 $120.29 Local NEF & Part of SPEAR Dues

Ashley Sneed CashApp 9/3/2022 $124.00 $0.00 $124.00 Local NEF & SPEAR Dues

LaTesha Sam'I-Melton PayPal 9/4/2022 $75.00 $2.24 $72.76 2022-23 Dues For Rhoer Arykah Melton.

Fran Swailes PayPal 9/5/2022 $128.00 $3.83 $124.17 Jackie Black Local, NEF and Spear

Carmesha Simon Zelle Deposit 9/6/2022 $75.00 $0.00 $75.00 Rhoer Delainey Goodwin Dues

Carmesha Simon Zelle Deposit 9/6/2022 $150.00 $0.00 $150.00 Philo Dues

Takeya Mclaurin PayPal 9/9/2022 $62.00 $1.85 $60.15 Regional Dues

EriKa Escobar CashApp 9/13/22 $30.00 $0.00 $30.00 Flying Squirrels Baseball Ticket for 9/16/22

Dayonna Braddy CashApp 9/13/22 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Ayanah Lassiter CashApp 9/13/22 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Heather Allen CashApp 9/13/22 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Pamela Netwon CashApp 9/14/22 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Fran Swailes CashApp 9/14/22 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Bianca Horner CashApp 9/14/22 $30.00 $0.00 $30.00 Flying Squirrels Baseball Ticket for 9/16/22

Shannon Clarke CashApp 9/14/22 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Lasheika Daily CashApp 9/14/22 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Takeya Mclaurin Payal 9/14/22 17.29 $0.52 $16.77 Takeya McLaurin Local Dues

Jocelyn Woodson PayPal 9/14/2022 $12.00 $0.36 $11.64 Flying Squirrels Baseball Ticket for 9/16/22

Brianna Edwards Zelle Deposit 9/14/2022 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Ameesha Smith Zelle Deposit 9/14/2022 $20.00 $0.00 $20.00 Flying Squirrels Baseball Ticket for 9/16/22

Sheena Turman PaPal 9/15/2022 $781.48 $23.37 $758.11 Sheena and Lauren Turman 22-23 Dues Hortense DeMircale Wilson PayPal 9/16/2022 $19.00 $0.57 $18.43 NEF & SPEAR

Stacey Jordan CashApp 9/16/22 $391.00 $0.00 $391.00 2022-2023 Dues for Stacey Jordan Tiffany Townsend CashApp 9/16/2022 $60.00 $0.00 $60.00 Flying Squirrels Baseball Ticket for 9/16/22

Sheena Davis CashApp 9/16/2022 $30.00 $0.00 $30.00 Flying Squirrels Baseball Ticket for 9/16/22

Bianca Horner CashApp 9/16/2022 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Fran Swailes CashApp 9/16/2022 $20.00 $0.00 $20.00 Flying Squirrels Baseball Ticket for 9/16/22

Minerva Jackson CashApp 9/16/2022 $10.00 $0.00 $10.00 Flying Squirrels Baseball Ticket for 9/16/22

Yvette Eaton PayPal 9/17/2022 $150.00 $4.49 $145.51 Philo Dues

Takeya Mclaurin PayPal 9/21/2022 $3.00 $0.09 $2.91 Soror Processing Fees

Sheena Turman PayPal 9/21/2022 $24.06 $0.72 $23.34 Sheena & Lauren Turman Fees

Bianca Horner CashApp 9/21/2022 $14.00 $0.00 $14.00 NEF & SPEAR

Lawanda Jackson CashApp 9/23/2022 $110.00 $0.00 $110.00 22-23 Local Dues

April Bowden Counter Deposit 9/27/2022 $14.00 $0.00 $14.00 April Bowden NEF & SPEAR

Theolette Hawkins Counter Deposit 9/28/2022 $14.00 $0.00 $14.00 Theolette Hawkins NEF & SPEAR

Bianca Johnson PayPal 9/28/2022 $75.00 $2.24 $72.76

Final dues payment for Philo Bianca D. Johnson of Beta Xi Sigma Chapter Philos for year 2022-2023.

From Vendor Date Amount Sent PayPal Fee

Net Received Notes

Jerri Vicent PayPal 9/28/22 $150.00 $4.49 $145.51 Jerri Vincet Philo Dues

Ameesha Smith Zelle Deposit 9/30/22 $14.00 $0.00 $14.00 Ameesha Smith NEF & SPEAR Charmion Irby-Cherubin PayPal 9/30/22 $155.00 $4.63 $150.37 Philo Dues Shaquita Chavis PayPal 9/30/22 $160.00 $4.78 $155.22 Philo Dues Jessica Belle PayPal 9/30/22 $390.74 $11.68 $379.06 Reactivating Soror Local + Regional + National +NEF+SPEAR Fran Swailes PayPal 9/30/22 $14.50 $0.43 $14.07 NEF and SPEAR

Ola Gaines Counter Deposit 9/30/22 $390.74 $0.00 $390.74 22-23 Dues for Ola Gaines Lasheika Daily PayPal 9/30/2022 48.72 2.19 46.53 Qty 2 Wakanda Forever - A Centennial Screening Tickets

Total Income September 2022 $4,298.20

Total BXS PayPal Income September $1,969.33

Total BXS Bank/Zelle/CashApp Income September $1,361.74

Total Philo Income September $819.37

Total Rhoer Income September $147.76

First Name Last Name Status Member Type Paid Through

Tanisha Adams A MBR - Graduate 6/30/2023

Heather Allen A MBR - Graduate 6/30/2023

Cierra Allen A MBR - Graduate 6/30/2023

Shannon Bailey A MBR - Graduate 6/30/2023

Quintina Bartolomei A MBR - Graduate 6/30/2023

Jacqueline Black A MBR - Graduate 6/30/2023

April Bowden A MBR - Graduate 6/30/2023

Victoria Brown A MBR - Graduate 6/30/2023

Kimberlyn Brown A MBR - Graduate 6/30/2023

Ivy Cary A MBR - Graduate 6/30/2023

Consuela Cherry Taylor A MBR - Graduate 6/30/2023

Shannan Clarke A MBR - Graduate 6/30/2023

Sheena Davis A MBR - Graduate 6/30/2023

Brianna Edwards A MBR - Graduate 6/30/2023

Erika Escobar A MBR - Graduate 6/30/2023

Ola Gaines A MBR - Graduate 6/30/2023

Ellen Garnett-Shaw A MBR - Graduate 6/30/2023

Theolette Hawkins A MBR - Graduate 6/30/2023

Bianca Horner A MBR - Graduate 6/30/2023

Alexia Hutchinson A MBR - Undergraduate 6/30/2023

Minerva Jackson A MBR - Graduate 6/30/2023

Betty Johnson A MBR - Graduate 6/30/2023

Stacey Jordan A MBR - Graduate 6/30/2023

Chasity King A MBR - Graduate 6/30/2023

Shirley Lucas A MBR - Graduate 6/30/2023

Jevedia Martin A MBR - Graduate 6/30/2023

Kayren McDuffie A MBR - Graduate 6/30/2023

Danielle Milliner A MBR - Graduate 6/30/2023

Megan Nedd A MBR - Graduate 6/30/2023

Pamela Newton A MBR - Graduate 6/30/2023

Toy Parrish A MBR - Graduate 6/30/2023

April Powell A MBR - Graduate 6/30/2023

April Press A MBR - Graduate 6/30/2023

JaiDa Robinson A MBR - Graduate 6/30/2023

Ameesha Smith A MBR - Graduate 6/30/2023

Ashley Snead A MBR - Graduate 6/30/2023

Francesca Swailes A MBR - Graduate 6/30/2023

Takeya Terry A MBR - Graduate 6/30/2023

Tiffany Townsend A MBR - Graduate 6/30/2023

Lauren Turman A MBR - Graduate 6/30/2023

Sheena Turman A MBR - Graduate 6/30/2023

Hortense Wilson A MBR - Graduate 6/30/2023

Jocelyn Woodson A MBR - Graduate 6/30/2023

Horton Jean'Yea A MBR - Graduate 6/30/2023

Beta Xi Sigma Philo Affiliate Active Roster

First Name Last Name Status Member Type Paid Through

Shaquita Chavis A AFF - Philo 6/30/2023

Lasheika Dailey A AFF - Philo 6/30/2023

Yvette Eaton A AFF - Philo 6/30/2023

Denise Hires A AFF - Philo 6/30/2023

Jean'Yea Horton A MBR - Graduate 6/30/2023

Marquea Hoyett A AFF - Philo 6/30/2023

Charmion Irby-CherubA AFF - Philo 6/30/2023

Bianca Johnson A AFF - Philo 6/30/2023

Carol Perry-Squa A AFF - Philo 6/30/2023

Miranda Pyne A AFF - Philo 6/30/2023

Carmesha Simon A AFF - Philo 6/30/2023

Robin Tyler A AFF - Philo 6/30/2023

Jerri Vincent A AFF - Philo 6/30/2023

Zenobia WashingtonA AFF - Philo 6/30/2023

Beta Xi Sigma Rhoer Active Roster

Individual ID First Name Last Name Status Member

42626 Breanna Brown

47267 Delainey Goodwyn

44649 Kaaylah Hawkins

44650 Tia Hawkins

42630 Arykah Melton

47268 Joysiah Mouzone

59674 Jaidyn Mouzone

59775 Makayla Swailes

Type Paid Through

A AFF - Rhoer 6/30/2023

A AFF - Rhoer 6/30/2023

A AFF - Rhoer 6/30/2023

A AFF - Rhoer 6/30/2023

A AFF - Rhoer 6/30/2023

A AFF - Rhoer 6/30/2023

A AFF - Rhoer 6/30/2023

A AFF - Rhoer 6/30/2023

Beta Xi Sigma

INCOME

Income Type

Local Membership

Regional Membership

National Membership

NEF+SPEAR

Fundraising

Actual

$4,932.90

$1,176.73

$3,075.00

$496.58

Donations $67.90

$301.64

Philo $1,797.37

Rhoer $588.79

EXPENSES

Expense Type Projection Actual

Chapter Assessments

International- HQ Tax $255.00 ($ 255.00)

Regional Chapter Assessment $40.00 ($ 41.16)

Rhoer Affiliate Fees $10.00 ($ 65.29)

Philo Affiliate Fees $10.00 ($ 40.29)

Chapter Membership

Chapter Operations 1 $750.00 ($ 286.63)

NPHC Dues $200.00

NPHC Meeting Host $150.00

NER Regionals (7 Delegates) $2,450.00

Membership Dues

Regional $0.00 ($ 1,605.24)

National $0.00 ($ 2,725.00)

NEF+SPEAR $0.00

National Projects/Programs $3,500.00

Founders’ Day $1,500.00

Misc. Programs $2,000.00 ($ 362.00)

Ad Hoc Committees

Miscellaneous $500.00 ($ 35.00)

Fundraising Committee $200.00 Technology Committee $10.00 Scholarship Committee $1,500.00

Memorial/Hospitality Committee

$500.00

Professional Development $150.00

Branding Committee $100.00

Membership Committee

TORCH $1,500.00

Support

Rhosebuds $500.00

Rhoers $100.00 ($ 160.00)

Philos $100.00 ($ 325.00)

Alpha Zeta $650.00 ($ 500.00)

Omicron Omicron $500.00 ($ 80.00)

Executive Board

Basileus $500.00

Anti-Grammateus $100.00

Grammateus $100.00

Tamiochus $100.00

Epistoleus $350.00

Chaplain $100.00

Parliamentarian $500.00

Sergeant-at-Arms $100.00

Centennial Donation to VSU $7,000.00

Total Expenses $29,025.00 $6,480.61

Total Balance Available as of September 30, 2022 $21,768.36

1 To include but not limited to: Mailbox annual fee, Zoom, Website subscription, Canvas, Rhoers and Rhosebud Advisors background check. Chapter Assessments This expenditure covers the Rhoer Affiliate on the Regional and National level. $10.29 Regional and $55 National Chapter Assessments This expenditure covers the Philo Affiliate on the Regional and National level. $10.29 Regional and $30 National

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization

with the United Nations Department of Public Information”

Dr. Francesca Swailes, Tamiochus

PO Box 3343, Petersburg, VA

Phone: (804)334-8553

Email: bxstamiochus@gmail.com

OCTOBER 2022 TAMIOCHUS REPORT

I. Officer Report Summary.

In the month of September, this officer focused on assuring that dues were paid for Sorors, Rhoers, and Philos. As of September 30th, there are 8 financial Rhoers, 13 financial Philos, and 44 financial Sorors. The grace period to pay dues ended September 30, 2022. All dues received after the grace period will include late fees on all levels (Local, Regional, National). Please contact Soror Horner and I if you have any questions.

The affiliates and undergraduate chapters under BXS are all up to date financially as of September 30, 2022. The Philo national and regional dues were remitted on behalf of the BXS Philo Chapter. Omicron Omicron Undergrad chapter dues were also paid.

During the month of September, this officer received money for tickets to the Flying Squirrels Baseball Game Honoring the Richmond 34. 36 tickets were bought on behalf of the chapter. 30 tickets were accounted for. 6 tickets were not repaid to the chapter.

II. Recommendations for chapter action: Everyone purchase or help sell 2-3 movie tickets so that we can sell 77 tickets for the Black Panther private screening.

III. Reminders and/or upcoming things to know The Black Panther 2: Wakanda Forever Ticket sales have started. Please buy your tickets early! They will sell out! Tickets are $22 and include a small popcorn. Save the date: November 13, 2022 at 3:00pm at the Cinema Café Movie Theater. Come have dinner and a movie with us!! This is a fundraiser!

SGRHO Regional 09/06/2022 61.74 Jocelyn Woodson Regional Dues Membership Dues

SGRHO National 09/07/22 $205.00 Jocelyn Woodson National Dues Membership Dues

SGRHO National 9/7/2022 $20.00 Rhoer Arykah Melton National Dues

SGHRO Regional 9/14/2022 $123.48 Connie Taylor and Takeya Terry-Mclaurin Regional dues Membership Dues

SGRHO National 9/15/2022 $25.00 Carmesha Simon Philo National Dues

SGRHO National 9/15/2022 $25.00 Carol Perry-Square Philo National Dues

SGRHO 9/15/2022 $20.00 Rhoer Delainey Goodwin National Dues

Transfer to PayPal -CTaylor 9/15/2022 $66.49 Overpayment of dues CTaylor

Flying Squirrels Tickets for Sorors Philos Friends Family 36 tickets at $10 tickets were purchased by BXS plus a $2 fee ($362). A total of 6 Tickets totaling $60 weren't remitted back to BXS Service Charge 9/21/2022 $3.24 Service Charge Chapter Operations

Flying Squirrels 9/16/2022 $362.00

SGRHO National 9/21/2022 $80.00 Omicron Omicron Renewal and Past Fees 2021 & 2022 Support - Omicron Omicron SGRHO Regional 9/23/2022 $123.48 Sheena and Lauren Turman Regional Dues Membership Dues Transfer to PayPal - Alpha Zeta 9/23/2022 $500.00 Support AZ Homecoming DJ and Decorations Support - Alpha Zeta

SGRHO National 9/29/22 $25.00 Yvette Eaton Philo National Dues

SGRHO National 9/29/2022 $25.00 Jerry Vicent Philo National Dues SGRHO National 9/29/22 $410.00 National Dues for Sheena and Lauren Turman Membership Dues

SGRHO Regional 9/30/2022 $61.74 Regional Dues for Ola Gaines Membership Dues

SGRHO National 9/30/22 $205.00 National Dues for Ola Gaines Membership Dues SGRHO Regional 9/30/22 $61.74 Regional Dues for Stacey Jordan Membership Dues SGRHO National 9/30/22 $205.00 Regional Dues for Stacey Jordan Membership Dues SGRHO NAtional 9/30/2022 $50.00 Philos National Dues Shaquita Chavis and Charmion Irby-Cherubin

Total BXS Expenditures September 2022 $2,468.91

Total Philo Expenditures September 2022 $150.00

Total Rhoer Expenditures September 2022 $40.00

Total Bank Withdraws September 2022 $2,658.91

Beta Xi SigmaPhilo Affilate

Funds

Beginning Bank

Beginning PayPal

Total

Total

Local Dues

Total

Income

Expenses

Cashier

Beta Xi Sigma Rhoer Affiliate

Beginning

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non governmental Organization Associated with the United Nations Department of Public Information”

Soror Danielle C. Milliner, Epistoleus

PO Box 3343, Petersburg, VA

Phone: (860) 752 0129

Email: bxsepistoleus@gmail.com

October 2022 OFFICER/COMMITTEE REPORT

I Officer or Committee Report

Website: The E Board section of the website is currently updated to contain the current E Boards information.

Instagram: We have reached -73 1% less than compared to August 4th-September 2nd -23 5% account engagement and an increase of 0 8% followers

Black Panther movie screening flyers and eventbrite have been created and published

Virtual Escape Room flier has been created (will published in the near future)

Philo’s “Car Fundraiser” flier has been created and published

Registered for the Area meeting on 10/15

II Recommendations for chapter action

Proposed Language/Action Rationale

1) Flier requests must be made a minimum of 10 days prior to the event in order to properly be created and vetted by the committee.

2) N/A

3) N/A

III Reminders and new information

N/A

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non governmental Organization

with the United Nations Department of Public Information”

Shannan Clarke, Centennial Sergeant-At-Arms

P.O. Box 3343, Petersburg, VA

Phone: 804 919 0635

Email: bxssergeantatarms@gmail com

OCTOBER 2022 OFFICER REPORT

I Officer Report Summary

● Attended September chapter meeting

and Executive Board meeting on 9/28/22

● Ensured that only members in good standing entered the Zoom meeting

Worked with Technology Chairperson and Anti Grammateus to ensure proper access was granted to fulfill the sergeant at arms role and responsibilities during the meeting

Ensured that meeting protocols were followed by all members in attendance

Meticulously and accurately monitored voting and polling counts.

II Recommendations for chapter action

Proposed Language/Action Rationale

None

Reminders and/or upcoming things to know

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non governmental Organization Associated with the United Nations Department of Public Information”

Soror Minerva Jackson, Centennial Parliamentarian

PO Box 3343, Petersburg, VA

Phone: (804) 221 1110

Email: bxsparliamentarian@gmail.com

October 2022 OFFICER/COMMITTEE REPORT

I. Officer or Committee Report Summary.

A. October 18th Bylaw Committee Meeting

B. Host a Chat and Chew with the Parliamentarian in October 2022

1. Email or Group Me all questions pertaining to Parliamentary Procedures

II September 2022 Parliamentary Procedure Reminders Chapter Meeting

A Review Article III Section 3 and Section 4B

Section 3 Payments:

Payment of all fees, dues and assessments on the local, regional and national level is prerequisite to good standing in Beta Xi Sigma Chapter Good standing is required to participate in any chapter activities that are not open to the public

Section 4 Rights of Members:

B Every member has the right to attend meetings, speak in debate when a debatable motion is on the floor, vote be nominated, hold office and participate in activities sponsored by Beta Xi Sigma Chapter as long as they remain in good standing

Summary: The Parliamentarian read the bylaws to the Sorors The purpose of these selections is to remind the Sorors of the privileges that accompany being in good standing Sorors were encouraged to use their voices during debate and to seek additional information if they have questions surrounding reports when Madam Basileus Townsend opens the floor for questions Engagement is key to a productive meeting!

for chapter action No Proposed

Join

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non governmental Organization Associated with the United Nations Department of Public Information”

Dr. Pamela Newton, Centennial Chaplain

PO Box 3343, Petersburg, VA

Phone: (240) 381-0096

Email: bxs.philo@gmail.com

OCTOBER OFFICER REPORT

Rejoice always, pray continually, give thanks in all circumstances; for this is God's will for you in Christ Jesus." - I Thessalonians 5:16-18

I. Officer Report Summary

● Prayer requests: 17

● Telephone calls: 10

● Cards Sent: 2 Bereavement (Soror Ellen Shaw and Soror Danielle Millner), 1 Get Well (Erik Escobar – Son of Soror Erika Escobar)

● Please keep all those impacted by Hurricane Ian in your prayers.

● Contact Dr. Newton if you need prayer

Prayer:

Lord, thank you for keeping us safe through the night. Please watch over us during the day, and keep us safe from harm. Give us strength, O Lord, so we may make the right choices and be kind and good to others. Please keep our family and friends safe throughout the day and into the night, and please let us know you are always with us, guiding and loving us. In Jesus Christ's name, we pray Amen.

Sisterly,

Dr. Pamela Newton

Beta Xi Sigma Centennial Chaplain 2022-2024

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization

Dr. Pamela Newton, Centennial Philo Advisor

PO Box 3343, Petersburg, VA

Phone: (240) 381 0096

Email: bxs philo@gmail com

Nations

of Public Information”

OCTOBER 2022 OFFICER REPORT

I Officer Report Summary

A. Beta Xi Sigma has fifteen financial Philos for the 2022 2023 Sorority Year. Fourteen returning and one reactivation.

● Philo Robin Tyler President

● Philo Denise Hires Vice President

● Philo Marquea Hoyett Secretary

● Philo Miranda Pyne Treasurer

● Philo Carmesha “Shay” Simon Historian

● Philo Shaquita Chavis

● Philo LaSheika Dailey

● Philo Yvette Eaton

● Philo Charmion Irby Cherubin

● Philo Bianca Johnson

● Shalonda Lewis Reactivation

● Philo Carol Perry Square

● Philo Jerri Vincent

● Philo Zenobia Washington

● Philo Lisa Butler

B. Activities Advisor Attended

● Tech Tuesday Philo Affiliate Training on September 6 th

● Beta Xi Sigma Philo meeting on September 10th

● NER Philo Advisor meeting on September 20 th

C October Philo Events

● Beta Xi Sigma Philo Affiliates Household Essential Drive Items needed: shampoo, bar soap, toothpaste/toothbrush, dental floss, after shave lotion, pocket size Kleenex, disposable wipes, socks, etc. All proceeds benefit the Carriage House Residents (Senior Community). Donations are being accepted from October 15 October 31st. Send monetary contributions to $BXSPhiloAffiliates For more information, contact Philo Robin Tyler at philotyler2019@gmail com

● Beta Xi Sigma Philo Affiliate Friends in Business Pop Up Shop Vendors Registration begins October 1st. Vendor fee required to reserve: $50 (includes 1 table/ 1 chair). Cashapp: $BXSPhiloAffiliates. Contact Any Philo to reserve a table.

Dr. Pamela Newton

Beta Xi Sigma Centennial Philo Advisor 2022 2024

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non governmental Organization Associated with the United Nations Department of Public Information”

Sheena Davis, Rhoer Advisor

PO Box 3343, Petersburg, VA

Phone: (804) 300-0315

Email: BXS rhoeraffiliate@gmail com

October 2022 Rhoer Advisor Report

I. Rhoer Advisor Report Summary

- Attended advisor meeting with NER Rhoer coordinator on September 20, 2022 @7pm.

- Submitted application for the W.I.S.E.R. mobile library initiative. W.I.S.E.R stands for Working to Implement Self-Empowerment through Reading waiting for a response.

- Held Rhoer Round-up on September 25 @ 7p. 1 Rhoer interest attended the event. 4 other interests that were not able to attend the Round-Up, were sent interest letters and information on how to apply for membership.

Rhoer calendar approved. Tentative Rhoer induction date is October 29 (virtual)

2 Rhoers attended the “Overcoming Stage Fright” forum given by the Beta Pi Sigma Rhoer Club.

II. Recommendations for chapter action: NONE

III. Reminders and/or upcoming things to know

October 8 - Rhoer meeting 2-4p

October 29 – Rhoer induction (virtual)

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

April Powell, Rhosebud Advisor

PO Box 3343, Petersburg, VA

Phone: (804)605 5273

Email: bxs rhosebudaffiliate@gmail com

October 2022 OFFICER/COMMITTEE REPORT

I Officer or Committee Report Summary

Reviewed national and local Rhosebud information for guidance. The Rhosebud Rally was held on September 17th, 2022 The outcome of the rally brought in five new potential Rhosebuds Rhosebud membership kit emails were sent to the parents of each Rhosebud. There was only one response from the Rhosebud Rally in which a parent registered both of her daughters As current Advisor I have also registered my daughter bringing the total to three(3) Rhosebuds for the 2022 2023 school year Rhosebuds will participate in chapter organized programs and community service projects, as well as identify at least one community service project as a group for the sorority year

II Recommendations for chapter action

Proposed Language/Action Rationale

1) The Rhosebud Club of Beta Xi Sigma will have dues in the amount of $30 for new members and $45 for returning members

2) October Rhosebud Meeting

3) III Reminders and/or upcoming things to know

The required national and returning Rhosebuds member fees will need to be collected and local dues will help cover costs of activities

Meetings will continue to be held virtually until further notice

Here is the tentative monthly calendar, until December 2022.

October Create halloween decorations out of recycled goods

November New Member Welcome Reception and Ice cream social

December Snow Globes for Christmas

GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Centennial Basileus Tiffany Townsend

PO Box 3343, Petersburg, VA

Phone: (804) 402-0023

Email: bxsbasileus@gmail com

OCTOBER 2022 PROGRAMS COMMITTEE REPORT

I. Committee Report Summary.

Greetings Sorors, Philos, and Rhoers! I am happy to present our programs report The committee continues to organize and communicate via GroupMe The committee met Tuesday, September 13th to plan and discuss essential programs

Thank you to everyone who participated in our St Jude local or virtual 5k walk/run! Thank you to all sorors and affiliates who donated and raised funds Our team has raised $750! All Sorors and affiliates are asked to support the Sorority’s $1 million commitment to St Jude by making a personal donation under our chapter ’s team page: https://fundraising stjude org/site/TR/Walk/Walk?team id=282022&pg=team&fr id=137418

ST. JUDE DONATIONS AND FUNDRAISING CONTINUES THROUGH DECEMBER 31, 2022!

II. Recommendations for chapter action.

● St Jude - As of October 3rd, the Sorority has reached 74% of the national goal Let’s level up GREATER for the children and families of St. Jude and consider making a chapter donation! Our Philos and Rhoers can also join this effort!

● Community Service / Golden Service - Did you participate? Did you help plan? Did you attend? Then you need to record your volunteer hours in the golden service tool! Be counted! Remember the goal is for everyone to record at least 22 hours in 2022! Golden Service Notable Mondays is the day to record your hours!

Swim 1922 Events

National blood donor drives

Operation BigBookBag Events

Black Health Maternal Advocacy

Voter registration activities

St. Jude Walk / Run to end Childhood Cancer

Women's Wellness initiative events

Local Chapter/Church/Job/NPHC/Other Organizations, Etc Events

Service Hours from July through September 2022 (including Boule!)

World Mental Health Day - #BXSGoesGreen on an international day for global mental health education, awareness and advocacy against social stigma Wear a green ribbon or wear green on this day to support awareness Basileus will launch a video talking about her work, and

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Centennial Basileus Tiffany Townsend

PO Box 3343, Petersburg, VA

Phone: (804) 402-0023 Email: bxsbasileus@gmail.com

what more needs to be done to make mental health care a reality for people worldwide.

● Domestic Violence Awareness Domestic violence awareness day #PurpleThursday is Thursday, October 20th. Wear a purple ribbon or wear purple to support awareness

● Breast Cancer Awareness - In honor of our Centennial year and of the Hattie McDaniel Breast Cancer Awareness initiative Friday, October 21st is National Wear Pink Ribbon Day: #BXSGoesPink Wear a pink ribbon or wear pink on this day to support breast cancer awareness. Please take a selfie or picture and email it to the programs committee or post it in the group chat, so that we can turn our chapter ’s social media pages into PINK! On this day, we would like to spotlight our chapter survivors on our social media pages as well, with hope that these stories will inspire others. We are asking ALL survivors to complete the following google form NLT Saturday, October 15th: https://forms.gle/41LJCK6fPLtFXQE28

○ Additional effort - Donate money to support SNI BCAP program to provide mammograms to women in need Identify a feasible goal of the number of mammograms the chapter can provide for women in our community (i e , 7 for the founders or 22 mammograms for the year of our founding )

III Reminders and/or upcoming things to know

Our final push to raise funds for St Jude is the Chipotle fundraiser scheduled for Saturday, October 22nd | 4p-8p | 2423 W Hundred Rd. Chester, VA 23831

Mark your calendars to attend a virtual Domestic Violence Awareness Event, Monday, October 24th, being organized by the Social Action Committee.

In Service & Sisterhood, Tian Townsen

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

Petersburg NPHC Representative Brianna Edwards PO Box 3343, Petersburg, VA Phone: (646) 571-9080

OCTOBER 2022 NPHC REPORT

I Officer or Committee Report Summary

Greetings Sorors! In September the Petersburg NPHC resumed its monthly meetings During this meeting an overview of the successful End of Year Cookout took place. The Council reminded present chapters of the upcoming Unsung Hero Breakfast and requested each chapter to purchase at least ten (10) tickets. Our chapter ’s 2022 Unsung Hero is 2nd Anti Basileus Heather Allen Thank you for your unwavering love and loyalty to Sigma Gamma Rho Sorority, Inc, Beta Xi Sigma, Alpha Zeta, and all it entails

In addition to the breakfast, there is a community service project Petersburg NPHC is asking for participating chapters to donate canned goods during the event The chapter with the most donations will be recognized during the event.

An increase in council dues was up for discussion during the business meeting. More details to come in a future report.