BLOX — content uploads

BLOX

https://tcms.pmgkygroup.com

Using BLOX CMS

1 Budgets, obituaries + slugs 2 Budget examples 3 Bylines, headlines, photos, toning + tags 4 Assets, infoboxes, photos + workflow 5 ZZ_styling 6 ZZ_styling

BUDGETS, OBITUARIES + SLUGS SLUGS — updated NEWSROOMS + OPC: BUDGETS, +1.11.22 OBITS updated 1.11.22

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BUDGETS + SLUGS

OBIT UPLOADS

MORE ON SLUGS

• You must use your publication’s new three-character code. Do not include the press site two-character code in slugs and budgets. For example, OWESPTS-01-10-20 DISTRICT TOURNEY. • The workflow stage for budget assets must be set to ***PRINT ONLY.*** This is the only way to prevent your budgets from feeding to the website.

• Each budget gets a new file each day. Do not update the same budget file. Always kill the previous day’s budget.

Do not leave outdated budgets in the system.

• Set the budget category. Example: News, sports, features, etc.

• The date in all slugs is always the pub date, not the date of the workday, written in the following format: MM-DDYY. Example: 01-10-20, not 1-10-20.

• The text within all slugs should be all uppercase.

Each individual obit must be uploaded separately. Include last and first names in the obit slug.

• Image assets must be slugged, even as a child asset related to an article asset.

• Slugs go in the “Slug” field within the “Print” tab on an asset.

• Slugs don’t go in the headline fields (print or web) of article assets.

• Slugs don’t go in the “Title” field of an image asset.

BUDGETS: NAMING PUBNWS-MM-DD-YY BUDGET

Example: OWENWS-01-10-20 BUDGET >>> Just one budget for all pages.

FOR FEATURE SECTIONS ...

PUBNWS-MM-DD-YY (SECTION) BUDGET Example: HPTNWS-01-10-20 LIFE BUDGET

SLUGS: NAMING FOR NEWS ...

PUBNWS-MM-DD-YY SLUG Example: CARNWS-01-10-20 CORONER

FOR SPORTS ...

PUBSPTS-MM-DD-YY SLUG Example: HPTSPTS-01-10-20 ROCKERS

FOR TMC PRODUCTS ...

PUBNWS-MM-DD-YY SLUG Example: TCSNWS-01-10-20 COUNCIL

EXAMPLE OF SLUG: OWENWS-06-20-20 OBIT MULLIS, ROSE (See below for web headline example.)

NOTES

• If an obit is paid, you can type “paid” at the end of the slug. (Paid obits will be boxed.)

• When uploading an obit mug with an obit, find the “Presentation” menu at the bottom of the asset file, select “Mugshot.”

• Be sure to set the zz_styling/ obituaries tag in the “Tags” field of the asset.

OBIT WEB HEADLINES The obit asset’s “Web headline” acts as the obit header. Do not put the slug in the “Web headline” field (or vice versa).

EXAMPLE OF WEB HEAD: Rose Mullis

OBIT BUDGETS For budget purposes, simply indicate which page to reserve for obits.

Once all of your obits are individually uploaded, upload an obits budget to BLOX. The obit budget serves two purposes: • It lets the designer know which obits to look for in the system when they’re ready.

• It provides the in-house proofer with a checklist.

EXAMPLE OF OBITS BUDGET SLUG: OWENWS-06-20-20 OBITS BUDGET Within your obits budget, group paid together, free together and listings. If an obit has a photo and/or flag, include this information.

SLUGS OF ARTICLE + IMAGE ASSETS SHOULD MATCH

The slug of an image asset should match the slug of its article asset. If there are multiple photos, add “secondary,”“main,” etc. as needed.

OBITS: FORMATTING • If an obit is marked as “paid” and/ or “boxed,” it will be boxed.

• If an obit is marked as “free,” it will not be boxed.

• If an obit has no designation of “free,” “boxed” or “paid,” it will not be boxed. >>> If there are “death notices,” “funerals,”“pending” or other listings, they’ll be formatted as death notices — standing head, bolded name leading into listing.

BUDGET EXAMPLES — updated 6.4.21 NEWSROOMS + OPC: BUDGET EXAMPLES updated 6.24.21

NEWS + SPORTS BUDGET EXAMPLE: SLUG WOULD BE “LENNWS-06-24-21 FINAL BUDGET” THURSDAY, JUNE 24, VOL. 3,026 LEN CONTACT: KARA FOHNER, 828-553-4974 Please text when you send the proof.

For note to readers: We appreciate William Clement and all of our readers.

Please prioritize North Carolina wire news and any news on national/world events over national political stories.

A1

• LEAD: LENNWS-06-24-21 ZONING + 1 photo • CENTERPIECE: LENNWS-06-24-21 FLOWER — standalone • RAIL: LENNWS-06-24-21 SCAVENGER HUNT • BOTTOM: AP-US-Virus-Outbreak-US

A2

• OBITS (See separate obits budget.)

A3

• LENNWS-06-24-21 BRENT TOMBERLIN COLUMN • LENNWS-06-24-21 ROTARY - photo only • LENNWS-06-24-21 POLICE BEAT • NEWS JUMPS • WIRE • STOCKS

A4 — WEATHER SNIPPET

• LENNWS-06-24-21 LOCAL BRIEFS • BRIDGE (3 columns) • CRYPTOQUOTE • SUDOKU

OBITS BUDGET EXAMPLE: SLUG WOULD BE “LENNWS-06-24-21 OBITS BUDGET” PAID OBITS

• LENNWS-06-24-21 OBIT BEALE, LES (PAID W/ART) • LENNWS-06-24-21 OBIT WILSON, RONALD (PAID W/ART) • LENNWS-06-24-21 OBIT GOODE, HELEN (PAID W/ART)

FREE OBITS

• LENNWS-06-24-21 OBIT PAYNE, VINCENT (FREE) • LENNWS-06-24-21 OBIT HAMILTON, SHIRLEY (FREE)

A5

• NEWS JUMPS • WIRE

A6 — SPORTS SNIPPET

• DOM: LENNWS-06-24-21 ALL-CONFERENCE + 5 photos • BC-BKN--Draft Lottery • AP-BKN-Clippers-Suns • BC-BBC--CWS-Mississippi St-Virginia • AP-BBC-CWS-Tennessee-Texas (can move or kill)

A7

• BC-OLY--Men’s Golf • BC-BKN--76ers-Simmons • SPORTS JUMPS • WIRE

A8

• 6-24 COMICS

A9

• WIRE • CLASSIFIEDS

A10

• FULL-PAGE AD

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BYLINES, HEADLINES, TONING + TAGS updated 5.25.20 NEWSROOMS + OPC:PHOTOS, BYLINES, HEADLINES, OBITS,—PHOTOS, TRIMMING, TAGS updated 5.25.20

PHOTOS + TONING The Owensboro Production Center is responsible for toning all photos.

• Upload untoned .jpg image files to BLOX. Do not upload a photo manually toned in Photoshop or another source. If you do this, the photo will appear washed out in print.

• Only upload photos to the image asset once. Do not upload a photo for a second time in the “Print-ready image file” field within the “Print” tab of an image asset. (This goes for photos uploaded as a standalone or as a child asset with a story.)

• BLOX warns the designer with a popup box if the designer attempts to send the page to press before toning is complete.

• When uploading a mugshot as a child asset, find the “Presentation” menu at the bottom of the asset file, select “Mugshot.”

Otherwise, the mugshot will upload as a fullsize photo on your website. This also prompts automated formatting for pagination.

• Image assets need slugs — even if related to an article asset.

>>> More on batch uploads on page 4. > MORE ON BATCH UPLOADS ON PAGE 11.

BYLINES, HEADLINES, ETC. • BYLINES go in the “Byline” element of an article asset.

• HEADLINES go in the “Web headline” field in an article asset. If “Headline” field within “Print” tab of an article asset is left blank, the “Web headline” will automatically fill into the print headline slot when story is placed.

• TAGLINES go in the “Tagline” element of a story asset, not at the end of the story.

• PHOTO CREDITS go in the “Byline” field in an image asset. (Do not use “By”) • SLUGS go in the “Slug” field within the “Print” tab on an asset.

MORE ON BYLINES

If a writer’s name can’t be assigned to the byline, whatever you decide to write in the byline field must start with “BY.” > Example: Instead of “From staff reports,” it would need to read “By the MessengerInquirer.” > Example: Instead of “From the Messenger-Inquirer,” it would need to read “By the Messenger-Inquirer.”

If content is submitted, consider going without a byline, opting for something like “— Submitted” or “Submitted by ...” in the tagline field.

TRIM FROM PRINT NEWSROOMS: If there’s a portion of an article asset that you want to reach your website but want to trim from print, do the following: • In article asset, select text to trim.

• With text selected, click on the scissors icon to “Trim from print.” > If you change your mind and want to undo that, reselect the text, then click on the scissors icon.

DESIGNERS: If user selected text to be trimmed from print, it will be highlighted in green when placed on the page. Select text from story, go to “BLOX Total CMS” > “Trimming” > “Trim” (This trims from print, not from web.)

PUB CODES + SECTION TAGS Pub codes should match section tags.

If you do not see your section tags and your website is part of another site, look for the parent site’s pub code — (OW (press site)-XXX (publication) — and search for your section within it.

Example: OW-MCL is part of OW-OWE. McLean County will find its section tags under “McLean County” under OW-OWE. Example: NC-ARC is part of NC-HPT. Archale will find its section tags under “Archdale” under NC-HPT.

STANDALONE PHOTOS Standalone photos should be uploaded as image assets only. They should not be linked to an article asset.

The standalone headline goes in the“Title” field of an image asset.

• Upload untoned .jpg image files to BLOX. Do not upload a photo manually toned in Photoshop or another source. If you do this, the photo will appear washed out in print.

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ASSETS, INFOBOXES, — updated 5.26.21 NEWSROOMS + OPC:PHOTOS ASSETS,+WORKFLOW INFO BOXES, WORKFLOW + PHOTO UPLOADS updated 5.26.21

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BLOX ASSETS HOW TO CREATE AN ASSET

PASTE AS PLAIN TEXT

HEADLINE FIELDS

Use the “Paste as plain text” tool to copy text from an outside source into an article asset. If you’re copying text from outside the system (TextEdit, Microsoft Word, etc.), you must click on the clipboard icon (below “Body Copy” and above “Format”) and “Paste as plain text.”

If you don’t do this, your story will have code tags appear within the text on the page.

The page designer will have to strip out all of these tags manually, which eats up time.

If the“Headline” field within “Print” tab of asset is left blank, the “Web headline” will automatically fill into the print headline slot when story is placed on page.

ASSET TOOLS

RELATED ASSETS: CHILD

MULTIPLE PHOTO UPLOADS

• “TOOLS & SETTINGS” > “Show stats” for words, characters and depth • “INSERT SIMPLE TABLE” within asset works for web only. It will not translate to InDesign for print.

• “HEADING 2” translates to “Briefs Headline” format.

• “HEADING 3” translates to “Break Head” format.

• “PRESENTATION” breaks down into “Long-form” and “Personality.”

• “INLINE NOTES” should not be used for notes for design team. (Use “Notes” field with “Alert:” tag.

”Child assets” are typically photos that run with stories.

USE “BATCH UPLOAD” to upload multiple files from desktop or folder outside of BLOX

TO CREATE A CHILD ASSET ...

PHOTO COLLECTIONS are great for web purposes, but they do not attach as child assets to stories, nor will they place on the page with the story.

• Log in to the browser • Click on “News & updates” > Select “Assets” • Hit “New asset” to create new asset > Select “Article” for story > Select “Image” for photo

NOTES FIELD

Type “Alert:” within “Notes” field of “Print” tab, which will create an alert for designer when asset is placed on page. If you do not start the note with “Alert:” ... the designer will not see your note.

SPECIAL CHARACTERS If you’d like to add a special character to an article asset, follow the following steps: • In article asset, go to “Body Copy.”

• Find the “Insert special character” dropdown menu in toolbar (second from right).

• From there, choose from “Currency,” “Math,”“Units,”“Quotation,”“Punctuation,” “Typography,”“Accent,”“Ligature” and “Greek.”

NOTE: Follow the steps detailed above for special characters. Otherwise, they’ll be stripped.

• Open your article asset.

• Click on the “Related” tab.

• Click on “Child assets.”

• Click on “Add.” • From there, go to “Find assets” to connect an asset already in BLOX ... OR ... go to “Image” to add a photo from somewhere outside of BLOX (desktop, local server, etc.)

RELATED ASSETS: INFO BOXES TO CREATE AN INFO BOX ...

• Open article asset.

• Click on the “Related” tab.

• Instead of “Child Assets,” go to “Content” (very bottom).

• Hit “Add.” • Choose “Style.”

• Fill in “Title.”

• Fill in text within “Content” field. > Hit OK.

KILLING ASSETS • Find asset in search (don’t open).

• Check it.

• Find “Delete” button in top right corner. > System will ask to confirm if you want to delete selected assets.

If you need to recover deleted assets, go to the left panel, find “Deleted” and find your asset(s). You can recover deleted assets from here. The “Deleted” tab filters out assets after seven days.

NOTE: Edits made to the print headline in InDesign will not affect the web headline.

Users can type longer headlines in the web headline field and shorter headlines in the print headline field.

WORKFLOW STAGES TO ACCESS WORKFLOW ...

• Open your asset.

• Click on the “Other” tab.

• Find “Workflow.”

• From there, there are two settings: “WORKFLOW” + “PROCESS” Within “Workflow” dropdown menu, find your publication, set to “Print Only” or “Print and Web.” Within “Process” dropdown menu, there are four settings: 1. Created 2. Edit (ready to be edited) 3. Ready (ready for the copy desk) 4. Published (automated once the copy desk sends the page with the asset on it to press)

ZZ_STYLING —+ updated NEWSROOMS OPC:5.11.20 ZZ_STYLING + FORMATTING NOTES updated 5.11.20 ZZ_STYLING/ANNOUNCEMENTS

HOW DO I ADD A ZZ_STYLING TAG? WHAT DOES A ZZ_STYLING TAG DO? ZZ_styling tags prompt content to go through a prebuilt translate ruleset.

Rulesets determine how content will be formatted using various “Paragraph Styles.”

WHEN UPLOADING AN ARTICLE ASSET ...

• Go to the “Tags” field.

• Under “Sections,” click on “Add.” • Scroll down to “zz_styling.”

• Click on the “+” sign.

• Select proper tag > “Add section.”

NOTE: This can be done while setting other section tags. For more on section tags, SEE PAGE 2.

DESIGNERS: SNIPPETS HOW TO PLACE A PAGE DESIGN SNIPPET (formerly master pages) • Go to “BLOX Total CMS” menu • Go to “Place Page Design Snippet” > Find pub code > choose snippet HOW TO PLACE A DESIGN-ELEMENT SNIPPET (formerly library items) • Go to “BLOX Total CMS” menu • Go to “Place Design Element Snippet” > Find folder > choose snippet

“Headline” from “Print” field of asset will automatically feed into “Announcement Head” format in print > Examples: Jason and Michelle Montes (anniversary), Self—O’Hearn (engagement or wedding), Chris Jones (birth), etc.

Text: “Body Copy Ragged Right” format Notes: Designer will plug in “Announcement standing head” design element snippet above package: “Anniversary,” “Birthday,”“Engagement,” or “Wedding.” (See page 7 for examples.)

ZZ_STYLING/ASTROLOGY

“Headline” from “Print” field of asset will automatically feed into “Standing Head” format in print > Example: Astrology Text: “Astrology” format

ZZ_STYLING/BRIEFS

“Headline” from “Print” field of asset will automatically feed into “Briefs Headline” format in print Text: “Body Copy Ragged Right” format

ZZ_STYLING/CALENDAR

“Headline” from “Print” field of asset will automatically feed into “Standing Head” format in print > Example: Calendar, Community Calendar, Coming Up, Upcoming Events, etc.

Text: “Accent Text” format Designers: “Break Head” for primary header (date or event) Designers: “Break Head (small)” if there are any subheads below primary category

ZZ_STYLING/COLUMNS

“Headline” from “Print” field of asset will automatically feed into “Column Headline” format in print Text: “Body Copy Ragged Right” format Dropcap: “Dropcap (Myriad Pro)” format Tagline: “Accent Text” format Notes: Taglines go in the “Tagline” field of the asset, not at the end of the “Body copy” field.

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ZZ_STYLING/DEATH_NOTICES

“Headline” from “Print” field of asset will automatically feed into “Standing Head” format in print > Examples: Death Listings, Death Notices, Funerals, Pending, etc.

Text: “Death Notices” format

ZZ_STYLING/HONOR_ROLL

“Headline” from “Print” field of asset will automatically feed into “Standing Head” format in print > Examples: Free State High School honor roll, Apollo High School dean’s list, etc.

Text, part 1: “Accent Text” format for intro, if applicable Text, part 2: “Honor Roll” format for “A Honor Roll,”“A-B Honor Roll,”“Perfect Attendance,” etc.

Text, part 3: “Break Head” format for grade levels, if applicable Text, part 4: “Accent Text” format for names

ZZ_STYLING/ LETTERS_TO_THE_EDITOR

“Headline” from “Print” field of asset will automatically feed into “Letter Headline” format in print Text: “Body Copy Ragged Right” format Notes: Designer will manually format name and title in “Name Tag” format.

ZZ_STYLING/OBITUARIES

“Headline” from “Print” field of asset will automatically feed into “Obit Head” format in print > Examples: Margaret Ball, Jenetta Gipson, Shirley Kembel Text: “Body Copy Ragged Right” format Mug: Photo will run as a one-column headshot in print (automatically places onto page when obituary is placed in InDesign).

Notes: If included, date at beginning of obituary gets “Obit Date” format. All obituaries are always designed on a six-column grid in a modular format.

TODAY IN HISTORY

> automated formatting without applying a zz_styling tag

ZZ_STYLING —+ updated NEWSROOMS OPC:7.21.21 ZZ_STYLING EXAMPLES updated 7.21.21

WHEN TO ADD A ZZ_STYLING TAG • ANNIVERSARY: Apply “zz_styling/ announcements” tag for automated formatting.

• AREA DEATHS: Apply “zz_styling/death_notices” tag for automated formatting.

• ASTROLOGY: Apply “zz_styling/astrology” tag for automated formatting.

• BIRTHDAY: Apply “zz_ styling/announcements” tag for automated formatting.

• BRIEFS: Apply “zz_ styling/briefs” tag for automated formatting.

• CALENDAR: Apply “zz_styling/calendar” tag for automated formatting.

• CHURCH CALENDAR: Apply “zz_styling/calendar” tag for automated formatting.

• COLUMNS (LOCAL): Apply “zz_styling/columns” tag for automated formatting.

• COLUMNS (SYNDICATED): Apply “zz_styling/columns” tag for automated formatting.

• COMMUNITY CALENDAR: Apply “zz_styling/calendar” tag for automated formatting.

• DAYBOOK: Apply “zz_ styling/calendar” tag for automated formatting.

• DEAN’S LIST: Apply “zz_ styling/honor_roll” tag for automated formatting.

• DEATH NOTICES: Apply “zz_styling/death_notices” tag for automated formatting.

• ENGAGEMENT: Apply “zz_ styling/announcements” tag for automated formatting.

• EVENTS: Apply “zz_ styling/calendar” tag for automated formatting.

• FAITH CALENDAR: Apply “zz_styling/calendar” tag for automated formatting.

• FUNERALS: Apply “zz_ styling/death_notices” tag for automated formatting.

• HONOR ROLL: Apply “zz_styling/honor_roll” tag

for automated formatting.

• LETTERS TO THE EDITOR: Apply “zz_styling/letters_to_ the_editor” tag for automated formatting.

• MARK IT DOWN: Apply “zz_styling/calendar” tag for automated formatting.

• OBITUARIES Apply “zz_styling/obituaries” tag for automated formatting.

(Note: Select “Mugshot” in the “Presentation” menu of an obituary mug. It will automatically format into a one-column headshot in print.)

• PAID OBITUARIES Apply “zz_styling/obituaries” tag for automated formatting.

(Note: Select “Mugshot” in the “Presentation” menu of an obituary mug. It will automatically format into a one-column headshot in print.

Designers: boxed and/or with paid tag in “Accent Text,” centered, no indent) • PENDING (FUNERALS): Apply “zz_styling/death_ notices” tag for automated formatting.

• PRESIDENT’S LIST: Apply “zz_styling/honor_roll” tag for automated formatting.

• SERVICES (ELZ): Apply “zz_styling/death_notices” tag for automated formatting.

• WEDDING: Apply “zz_ styling/announcements” tag for automated formatting.

• READERS WRITE: Apply “zz_styling/letters_to_the_ editor” tag for automated formatting.

• RELIGION CALENDAR: Apply “zz_styling/calendar” tag for automated formatting.

• TODAY IN HISTORY: Find asset > Hit “Duplicate” > Set slug for pub (automated formatting without applying a zz_styling tag) • UPCOMING EVENTS: Apply “zz_styling/calendar” tag for automated formatting.

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