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Handbo0k INTERNATIONAL STUDENTS

2026

A Catholic School for Boys in the Edmund Rice Tradition CRICOS Code: 00428E

Table of Contents 2

Instructions for this Booklet

Acknowledgement of Receipt

Choose a Course of Study 9

Education Authority Fees Payment of School Fees

Refund Policy and Procedures

Complaints & Appeals Procedures

Change of Contact Details Address Notification About Perth & Western Australia About Aquinas College

External Mediation & Arbitration 12

Legal Services Emergency & Health Services

6 7

Our Beliefs, our Governing Goals, our Values 14

Monitoring Course Progress

Monitoring Attendance

Enrolment Procedures Application for Enrolment Attend an Interview

Accepting the Final Order Confirmation of Enrolment Form Student Visa

Deferring, Suspending or Cancelling Student Enrolment

Transfer between Registered Providers

Younger Students Support Staff

Fees & Charges The Director of International Students Charges English as an Additional Language or Dialect

Transport to School

Change of Address or Carer

Expectations of Students

Expectations of the Carer upon Student’s arrival

Attendance Tips Travel Document

Sickness Commencing School Aquinas College

Parent Contact with School

Miscellaneous 29

Rules for Students when staying with Carers

Orientation for International Students

Lockers and Valuables

School Facilities

English Requirement for Entrance Attendance Tips Medical Insurance Tutor Period

End of Terms/Holidays

Uniform

Reports 23

International Students Tutor Period Meeting Books

Religious Education

Uniforms 25

Student Welfare Cultural Activities University Information

Colleges, Tafe, International & other Institutions Private Tutors Enrolment Information Visa Renewal Visa Renewal

Boarding Roles & Expectations of Carers

Local Transport Holidays Help!

HANDBOOK FOR INTERNATIONAL STUDENTS

Instructions in the Booklet

Read Read all the information in this booklet carefully. If you have any questions about the information, please call Mr Peter Robertson at Aquinas College on (08) 450 0615, or email any query to the Director of International Student Mrs Elizabeth Schollum on (08) 450 0698, or email any query to lizz.schollum@aquinas.wa.edu.au.

Keep Keep this information so that you can refer to it in the future.

Website You can learn more about Aquinas College and the International Student Program by looking at our Website: www.aquinas.wa.edu.au

Education Services for International Students Framework The Education Services for International Students (ESOS) Framework spells out the rights and responsibilities of the College and its international students/parents/carers. Aquinas College is registered for international students under the ESOS framework. Information on this framework can be found here. It is very important that you check these guidelines if you require accurate information about study in Australia.

ACKNOWLEDGEMENT OF RECEIPT OF

Aquinas College - A Handbook for International Students:

being

▢ The parent ▢ The carer ▢ The student (being 18years of age) acknowledge receipt of this document containing the information below from Aquinas College in relation to the enrolment of: (Student’s Name)

▢ Aquinas College Support for International Students ▢ Terms and Conditions for Enrolment of International Students ▢ Refund Policy ▢ Complaints and Appeals Processes

Signed:

Date:

Please sign and return a copy to enrolments@aquinas.wa.edu.au 3

HANDBOOK FOR INTERNATIONAL STUDENTS

Change of Contact

Details and Address Notification Has a change of contact information occurred?

▢ No — you do not need to complete this section ▢Yes — please complete the details below Name (in full): Previous Address:

Post/Zip/Area Code:

Country: New Address: Country:

Post/Zip/Area Code:

Telephone:

Mobile:

Email Address: Date:

Lifestyle Perth, with its population of approximately two million people, offers a compelling combination of urban amenities and natural beauty. Its friendly and easy-going ambience is complemented by an average of 8 hours of daily sunshine, making it a highly desirable location for outdoor enthusiasts throughout the year. With its diverse range of attractions and activities, Perth has become a popular destination for both tourists and locals alike. From its stunning beaches to its charming cafes and restaurants, Perth provides an ideal balance of modernity and tradition.

Local Encironment Perth is safe and clean, with a multi-cultural and cosmopolitan atmosphere in an exciting and attractive city environment. Perth offers all the advantages of a city but at the same time is small enough to avoid the issues of the big cities.

Cost of Living The comparative cost of living in Perth, in terms of an Australian city, can be found at studentcities.com.au/cheapest-living-costs. The quality of life, concerning factors such as personal safety and health, education, transport and environmental factors is high.

Aquinas College is a Catholic school for boys in the Edmund Rice tradition and it welcomes international students from Kindergarten to Year 12 to the College. Currently Boarding is only offered for students from Year 7 to Year 12. The College is located on the banks of the Canning River about 10 km from Perth central business district on 62 hectares of land. It has a long history of having students from overseas since the College began in 1894. International students are important as they add another dimension to the life of the College. Aquinas College provides extensive resources and facilities to enable students from Kindergarten to Year 12, including international students, to experience an exceptional academic program that fosters critical thinking, independence and strong problem solving skills.

In our approach to the education, we are influenced by the following beliefs, governing goals and values in all our dealings with our students and the wider community. 5

HANDBOOK FOR INTERNATIONAL STUDENTS

Our Beliefs Aquinas College provides a distinctive

Evidence-based research and innovation

Catholic education for boys

will be a foundation of the College’s

The Edmund Rice tradition and Charter is

approach to education

inherent in everything we do

Meaningful parent and community

Great teachers are essential for boys’

relationships are important in the

learning

successful education of boys

The pursuit of excellence is essential and

A commitment to local and global social

is achieved through a holistic approach

justice is fundamental in boys’ education

to education

Our Governing Goals To continually improve the academic outcomes and achievements of the school To provide opportunities for all students to participate in integrated educational programs that encompass Catholic values To ensure the complete well-being of each boy To attract, retain and develop outstanding and committed staff To ensure that the school has sufficient funds to continue to develop competitive facilities and enabling programs To establish meaningful relationships to ensure the school is valued by the community, through increased community awareness, participation and contribution to the College

Our Values We continue to read the signs of the time to provide service through Catholic education for boys, and we endeavour to live an authentic Christian life based on our core values and beliefs:

Faith Action

Excellence every day

Character in life

We journey in our faith

We strive to challenge

We enable our students

and express it by living

our College community

to understand, care

the

by focussing on holistic

about and act on core

success and the

ethical values such as

facilitation of

respect, justice, civic

opportunities for boys to

virtue and citizenship,

achieve.

and responsibility for

Gospel

Values

through life and prayer.

self and others.

HANDBOOK FOR INTERNATIONAL STUDENTS

Enrolment Procedures If you wish to send your son to Aquinas College as an International student, you will need to complete the following procedures. Note: International Students are accepted into Kindergarten -12 at Aquinas College, but only from Years 7-12 for Boarding.

Make an application to enrol your son at Aquinas.

Attend an interview with a representative of the College. An English competency test for those students who don’t have English as their first language will

be required Students have to achieve a designated level for the school year they are proposing to enter in order for the application to proceed. (See details below) Choose a carer and inform the College of the carer you have chosen. The proposed carer will need

4 5

to meet the qualifications and requirements of the College before they will be accepted. (See below, procedures for vetting carers). Receive from Aquinas an offer of a place once all the above criteria have been met and information provided. Accept the final offer by paying the College an Entrance Fee. An Advance Payment, will be charged

before the Confirmation of Enrolment and Student Welfare documents can be issued. These payments are conditions imposed by Aquinas College and are not a requirement under

Receive a Confirmation of Enrolment (CoE) Form and Student Welfare Letter from the College.

government legislation.

The student who has a CoE will receive notification in writing to proceed with commencement of studies once he has demonstrated the required level of English competency. All instruction and all textbooks at Aquinas are in English so a prospective student must have competence in the English language if he is to succeed in achieving his educational objectives. It is necessary therefore, for all prospective students to complete an English competency test (AEAS is preferred), as directed by

staff from this College, or graduate from a recognised English Language Academy. Results from any other reputable English testing service will be considered at the time of application. No student will be enrolled at the College unless he can demonstrate a satisfactory level of competency in English as indicated below. The required minimum levels for AEAS for entry into Aquinas College are as follows: Year 4 - 6 Intermediate Years 7 - 9 Pre-Advanced Years 10 - 12 Advanced

Obtain a Student Visa from the Australian Embassy or High Commission using the Confirmation of Enrolment Form and Student Welfare Letter as proof of a place at Aquinas College. All International Students are required by the Australian Government to pay the OHSC (medical

insurance) levy. This entitles the student to medical care while they are in Australia. Students are required to provide documented evidence of the acquisition of a Health Card before a Visa will be granted.

Choose a course of study.

Pay Education Authority Fees where required.

13 Obtain uniforms from the Uniform Shop. 14 Parents are strongly encouraged to attend an orientation with their son and carer. 7

HANDBOOK FOR INTERNATIONAL STUDENTS

Application for Enrolment An Application for Admission Form must be

If this is the case, guardian visas must be

completed and returned to the College

provided to the College.

together with a passport-size photograph and boy’s most recent academic report from his

As stated earlier in this document, information

school. This form, which is included with the

provided to the College may be made available

prospectus, must be returned at the same time

to either the Australian or State governments.

as the Application Fee before the application

Personal information may be shared between

will be considered. The current application fee is

Aquinas College, the Australian Government

included in the accompanying Fee Brochure.

and designated authorities. This information

The application will also not be considered

includes personal and contact details, course

unless it includes a copy of the child’s passport

enrolment details or changes to them, and the

and most recent school report and

circumstances of any suspected breach by the

documented evidence, from a recognised

student of their visa conditions. A breach of visa

English language institution, of the student

conditions, a failure to meet the minimum

achieving the required English competency

achievement in their studies or details about

level.

specific student support being needed, are

It is preferred that International students at

possible situations where this may occur.

Aquinas be resident boarders. If originally enrolled as a boarder, International students may become day students if their parents come to Australia and live permanently in Perth.

Attend an Interview An interview with the Principal must be arranged at the earliest opportunity. At the interview the student must attend and be accompanied by a parent or the proposed carer. If the proposed carer has not yet been vetted and approved by the College, then a parent must attend the interview.

Accepting the Final Offer When your son has met the English level required and provided the necessary documentation in support of this, you will be sent a final offer and you will be asked to remit to the College the Advance Payment (indicated in the Fees and Charges brochure provided). This must be paid in advance. Once this payment is received the student’s place at the College is assured, provided he receives a student visa. The College looks for serious, long-term commitment from all its students and this must be resolved at the very beginning.

Confirmation of Enrolment Form Upon receipt of the Entrance Fee and Advance Payment, the College will forward to parents a Confirmation of Enrolment and Student Welfare Letter; these will be required to obtain the student visa.

HANDBOOK FOR INTERNATIONAL STUDENTS

Study Visa Use the Confirmation of Enrolment Form, Student Welfare letter and the Letter of Acceptance to obtain from the Australian Consulate or Embassy a student visa. This student visa will be for the length of time the student continues to study at Aquinas.

Choose a Course of Study Developing a program of study for a student is

This policy will be discussed at the interview

done in consultation with the Head of School.

with the Head of Senior School. Course

For

programs for Year 11 and Year 12 are finalised in

students

entering

Aquinas

requirement that certified copies of final school

September of the preceding year. The

reports

and

presented.

academic

statements

are

timetable constructed on these courses will

important

that

determine the availability of courses to students

extremely

students intending to enter Year 12 provide

finalising arrangements after this date.

syllabus documents from their previous school,

The College does not offer course credit and

as these will be used to gain accreditation

entry into any course is subject to the

points towards WACE Graduation. Parents and

assessment of the school. This also applies to

prospective students need to be aware that

on-shore school transfers, either within the

pre-requisite levels of academic achievement

state or territory or from interstate.

determine entry to courses in Years 11 and 12.

Education Authority Fees The School Curriculum and Standards Authority (SCSA) requires that international students, who do not have permanent residence status, pay a fee for course enrolment. Unless other arrangements are made, this fee is paid by Aquinas and debited to the students’ account. The fee changes each year but current cost can be verified by a telephone call to the College.

Priority in selecting students for the Aquinas College International Program is given to sons of alumni, siblings of current and past students, being of the Catholic faith and to students who demonstrate suitable behaviour and academic achievement.

Payment of School Fees Fees can be paid directly to the College in person at the Accounts Desk of the College Administration on the First Floor. Other means of payment are listed in the Fees and Charges Brochure published each year on the College website.

Agent Aquinas does not have any agents who are authorized to make representations on behalf of the College.

HANDBOOK FOR INTERNATIONAL STUDENTS

International Students Refund Policy & Procedures REASON FOR REFUND

NOTIFICATION PERIOD

REFUND AMOUNT

Student Visa application

Either before the semester or

FULL REFUND of all fees and charges,

unsuccessful

education service commences

including Boarding, minus maximum

Student with a Visa withdraws

More than 10 weeks before the

FULL REFUND of all fees and charges,

from the School

semester or education service

including Boarding, minus 10%, to

commences.

cover administrative costs

More than 4 weeks and up to 10

70% of all fees and charges, including

weeks before the semester or

Boarding, for one semester, minus 10%

education service commences.

to cover administrative costs

4 weeks or less before semester or

40% of all fees and charges, including

education service commences

Boarding, for one semester, minus 10% to cover administrative costs

After semester or education service

30% of all fees and charges, including

commences and during first four

Boarding, for one semester minus 10%,

weeks

to cover administrative costs

After the fourth week

NO REFUND ALLOWABLE

If the School withdraws the

Before semester or education

FULL REFUND of all fees and charges,

offer of a place, fails to provide

service commences

including Boarding, minus maximum

programme offered or

fee of $230 to cover administrative

terminates an education

costs unless offer has been based on

service

incorrect

information

from

the

student. In which circumstance, the School can retain up to $600 After semester or education service

FULL REFUND of all fees and charges,

commences

including Boarding, for one semester

If the School withdraws a

After a semester or education

NO Refund of the semester’s fee and

student from an education

service commences

charges, including Boarding, and not

service because the student

less than 40% of fees applicable to a

has breached international

subsequent semester**

student visa conditions or the Rules of the School

Parents are advised that due to changing circumstances

For information relating to withdrawal of a student for any other

there is the potential for fees to change during the course

reason, please refer to the Fees Policy. This agreement does not

of the year. This will impact upon the amount repayable

remove the right to take further action under Australia’s Consumer

of the above refunds. Parents are able to request a refund

Protection Laws A copy of the above Refund Policy is provided during

by writing such a request to the Principal. **This applies

the Enrolment Process. As an international student, it is most

to a maximum of two semesters only. For example, a

important that you understand Aquinas College’s policy guidelines for

student who has paid for more than two semesters in

Refund of Tuition Fees. Understanding this will help you to learn why

advance and withdraws during Semester 1 more than 4

not all applications for refunds are approved. If you have any

weeks before the commencement of Semester 2, would

questions, then please see the Director of International Students. In

expect no refund of Semester 1 fees and charges,

the unlikely case that Aquinas College is not able to provide the course

including Boarding, at least 40% of Semester 2 fees and

that has been enrolled for or stops the course, assistance is available

charges, including Boarding and full refund of fees and

through Tuition Protection Service. Information regarding the Tuition

charges, including Boarding paid for any subsequent

Protection Service is available here.

semester.

HANDBOOK FOR INTERNATIONAL STUDENTS

Complaints and Appeals Procedures PRINCIPLES Aquinas College is committed to providing all its students with: ethical conduct at all times by all staff

an environment where all staff perform their

high levels of care at all times

duties with efficiency, fairness, integrity and

Pastoral Care reflecting Catholic values

due care

behaviour that reflects an active commitment

an environment most conducive to students

to Social Justice

achieving success in their education

supportive relationships built upon open

dispute resolution based upon fairness, due

communication and trust

process and natural justice

PROCEDURES

All matters brought to the attention of the College will be handled with confidentiality. There will, though, sometimes be occasions when information provided may need to be presented to others in an effort to investigate or resolve a complaint. The College maintains a record of all complaints received such that services can be constantly improved.

Complaints may be about any aspect of a student’s educational experience at Aquinas College that they believe to be unfair, unjust or unreasonable. Be sure to tell someone with the ability to fix the problem if you are unhappy. The College can only improve something if you tell them about it.

The College will, in the first instance, attempt to solve simple issues informally. Should that fail, or in the case of serious complaints, the matter will require formal action within the Complaints Procedures. All formal complaints must be provided in writing with supporting details.

The College will address all complaints promptly and provide acknowledgement of the complaint within 10 working days. All responses to formal complaints will be in writing. The College’s final response to any complaint will detail in writing the decision and the reasons supporting that decision. This will be stored in the student’s record file. Students will be given a written record of the outcome.

Students always maintain the right to be accompanied or assisted by a support person.

Students have access to procedures outside of the College should efforts within the College fail to resolve the dispute to the student’s satisfaction. These outside processes are described below.

The Director of International Students is always there to provide assistance to students, so he should be your first point of contact. As an alternative, your Head of House could be another contact in the first instance. Other points of contact to discuss any complaint could be Tutor Teacher: to discuss personal or pastoral matters Class Teacher: to discuss a classroom or subject matter Head of Learning Area: to discuss issues relating to courses/subjects The Director of International Students should always be contacted to discuss grievances concerning enrolment, carers, social welfare or other problems. Problems can usually be effectively resolved through the people mentioned above, however, if you are still not satisfied with the outcome, you are entitled to further assistance by appointment with the Deputy Principal. In addition, students may seek the assistance of an external arbiter listed below or by contacting the Commonwealth Ombudsman - see below.

Students have access to procedures outside of the College should efforts within the College fail to resolve the dispute to the student’s satisfaction. These outside processes are described below.

When a student is involved in the complaints process, their enrolment at Aquinas College will be maintained.

Aquinas College will, if an adverse finding against the College, immediately respond to that finding by implementing any action required.

The written agreement, and the right to make complaints and seek appeals of decisions and action under various processes, does not affect the rights of a student to take action under the Australian Consumer Law if Australian Consumer law applies.

HANDBOOK FOR INTERNATIONAL STUDENTS

Complaints and Appeals Procedures for Students HOW TO GET YOUR PROBLEM SORTED OUT You can always ask another person to help you if you have a grievance.

STUDENT WITH PROBLEM

Talk to Class Teacher

Problem solved

Problem Not Yet Solved Talk to the Head of Learning Area

Talk to the Head of House

Problem Not Yet Solved

Talk to

Problem solved

Director of International Students

Problem solved

Problem Not Yet Solved

If you decide you are still not happy with the outcome of your problem and want to speak to an external organisation, the process is outlined on the following page.

HANDBOOK FOR INTERNATIONAL STUDENTS

External Mediation and Arbitration COMMONWEALTH OMBUDSMAN The Commonwealth Ombudsman is an external organisation that is able to assist international students with complaints regarding issues around fees and refunds; transfers between providers; reporting to Home Affairs; cancellation of enrolment; deferment and suspension of studies; refusing entry into a course; complaints handling and Overseas Student health Cover The Commonwealth Ombudsman can be contacted on 1300 362 072 or by using the online form on www.ombudsman.gov.au

RESOLUTION INSTITUTE In the event of a student being dissatisfied with the final decision made by the College after the conciliation process has occurred, they may seek external mediation through the Resolution Institute on 1800 651 650. Website: www.resolution.institute

If there is to be a cost incurred, Aquinas College will be responsible for that cost. The student will not be expected to pay for the cost of mediation.

Legal Services If students and their families need additional advice of a legal nature the following organisations are able to support and information: Citizens Advice Bureau The Law Society

9221 5711 www.cabwa.com.au 9324 8600 www.lawsociety.asn.wa

Emergency and Health Services The following contacts are provided in the case of emergency:

POLICE Life-threatening events Non-life threatening events

000 13 14 44 www.police.wa.gov.au

MEDICAL Fiona Stanley Hospital

6152 2222

Sir Charles Gardiner Hospital

9346 3333

Royal Perth Hospital

9224 2244

FIRE AND EMERGENCY SERVICES Life threatening events Non-life threatening events The Director of International Students

000 13 15 00 Mrs Elizabeth Schollum 0419 975 569

HANDBOOK FOR INTERNATIONAL STUDENTS

Monitoring Course Progress PRINCIPLES Aquinas College strives to:

provide transparency and clarity within the assessment

ensure that its students gain the

process identify students at risk and provide early

highest outcomes possible for each

intervention ensure that students have access to and

individual

utilise

assist each student to develop and

maintain accurate and systematic assessment records

maximise their full potential

abide by obligations relating to Visa Condition 8202

recognise the various gifts and talents

comply with Department of Education and School

present within all students

Curriculum

provide honest and constructive

requirements

quality

support

and

processes

Standards

where

Authority

needed

(SCSA)

feedback to students PROCEDURES

The College currently provides formal reports on a semester basis; that is twice

academic year in November when they will have completed the assessment program for each course in

yearly. In addition, there is a less formal report distributed at the conclusion of the first term to provide useful feedback about

accordance with requirements under the Curriculum Council guidelines. Parents and/or carers have the facility to access a student’s

academic and pastoral issues.

results and academic progress throughout the year

The determination of a student’s satisfactory academic progress will be determined at the completion of the

through SEQTA. This means that parents/carers don’t have to wait till report time to find out how their son is progressing. The information on student progress on the portal will be updated every five weeks.

Reports are forwarded to the student’s parent/carer either in their home country or locally if they reside in Australia.

Students are encouraged to monitor their academic progress. The College has an obligation to protect the privacy of each individual, but students are able to discuss their progress with their tutor or subject teacher at any time.

The Director of International Students will meet with each student to review their progress at the completion of each term. The Term 1 and 3 meeting will be pastoral in nature. At the end of each semester, which is the study period for Aquinas College, the review will be focused on academic progress. This meeting will require informal input from the subject teachers and the tutor teacher as well as input from the student as to their perception of their progress. This meeting will result in an individual action plan to be developed by the student.

In cases where students are ‘at risk’ of not demonstrating academic success, then the Director of International Students and the student will formally take measures to remedy the situation. Action might include (for example): extra tuition from the subject teacher as mutually convenient times additional EALD support and EALD strategies to the student and class teacher a ‘study buddy’ to act as a mentor extra tuition outside the College

attendance at the twice weekly mentoring sessions provided for senior students a behaviour contract to ensure use of the Student Diary and completion of work provide training for improved organisational strategies liaison with the parents/carer

Any of the interventions listed above may be initiated by: the student the Director of International Students the Head of Learning Area teacher

the Tutor teacher the Head of House teacher

HANDBOOK FOR INTERNATIONAL STUDENTS

Satisfactory academic progress is defined at Aquinas College and applicable to overseas students as: Lower Secondary (Years 7 to 10): students are required to obtain an average minimum result of a ‘D’ grade in all subjects according to the College assigned grades. Upper Secondary (Years 11 & 12): students are required to obtain an average minimum result of a ‘D’ grade across their subjects and/or maintain the minimum requirements needed to attain their WA Certificate of Education (WACE).

Students who are identified as being ‘at risk’ of failing to attain satisfactory progress at the completion of Term 3 will be notified in writing by the Deputy Principal.

Those students who have failed to attain satisfactory academic progress at the conclusion of the academic year will be formally advised in writing at the time their academic report is issued of the College’s intention to report the student to the Department of Education. The student will then have 20 working days (4 working weeks) to appeal the College’s judgment.

The student must put any appeal regarding academic progress in writing. In particular, the student must advise the College of any circumstances, especially compassionate and compelling grounds, for the College reconsidering its decision to report the student to the Department of Education.

Any student who is reported to the Department of Education will be issued with a Section 20 breach notice.

Students at Aquinas have access to a number of support personnel such as: Tutor Teacher Subject Teacher

VET Coordinator Director of International Students

Head of Learning Area Head of House

Librarian Head of Junior School

College Psychologists Careers Counsellor

Head of Middle School Head of Senior School

Monitoring Attendance PRINCIPLES

provide accurate and regular feedback

Aquinas College strives to:

regarding student attendance identify students at risk and provide early

ensure that its students gain the highest

intervention

outcomes possible for each individual

maintain accurate and systematic

assist each student to develop and maximise their

attendance records

full potential

abide by obligations relating to Visa

ensure that students have support to optimise

Condition 8202

their attendance

comply with Department of Education and

ensure quality liaison with parents and carers to

Training and School Curriculum and

maximise attendance

Standards Authority (SCSA) requirements

PROCEDURES

The College monitors student attendance for all students on a daily basis including:

Teachers record student attendance on SEQTA each period. This information is monitored by the School Office where the data is recorded electronically.

From Period 1 each teacher is expected to log their attendances on to SEQTA for the students who are absent and those who have arrived late to school. The SEQTA program is used to monitor attendance in each class.

Student absences, including international students, are followed up on a daily basis by the Attendance and Systems Officer.

at the commencement of the school day in morning tutor period student attendance in each class students who arrive to school late or leave school early

HANDBOOK FOR INTERNATIONAL STUDENTS

In the case of a student being absent, contact is made with the parent/carer by telephone or SMS to confirm the legitimacy of the student’s absence.

All absences require a written or telephone explanation from the parent/carer.

Any unexplained absences are further followed up to notify the parent/carer.

Attendance is officially notified at the time of reporting; that is at the completion of Semester One and Semester Two.

Any absence for medical/health reasons by an international student of three days or more duration requires a medical certificate. Students are advised that absence due to medical reasons also count towards unsatisfactory attendance.

International students are advised that attendance has a direct impact on academic performance. Poor attendance tends to produce poor academic results. When a student’s rate of attendance falls below 90% they are deemed to be ‘at risk’ and the College will require that the student immediately meet with the Director of International Students who will: investigate the reasons for non-attendance and determine their legitimacy counsel the student on the need to improve attendance arrange to meet with the student and their parent/carer to arrange measures to ensure the student attends as required liaise with the student’s tutor and subject teachers to monitor attendance and academic progress. In the event that academic progress has been affected, then the provision outlined under ‘Monitoring Course Progress’ will be implemented have an action sheet recorded in their student file for future reference

The College requires that students maintain their attendance rate well above the Department of Home Affairs requirement of 80%. This will ensure that the student is less likely to fall below the 80% rate should they fall sick. When a student falls below the 80% rate of attendance, the College will calculate whether sufficient time within the school year exists to reverse the situation to above the 80% attendance rate requirement.

In the event that a student falls below the 80% rate, the College may accept ‘compassionate and compelling’ grounds but only if: the attendance rate remains above a minimum of 70%; the student provides a written explanation and evidence to support that explanation; the explanation provided by the student is deemed to be truly compassionate and compelling; the student has been able to otherwise maintain their satisfactory academic progress.

Compassionate and compelling grounds for absence may include situations such as: prolonged physical or psychological illness requiring medical treatment advised by way of a medical certificate documented family crisis such as serious illness or death of a parent, grandparent or sibling physical injury that restricts the student’s access to the College or classes

In the event that the student’s attendance is below the required rates explained above, the College is required to report the student to the Department of Education for non-attendance. In this event, the College will formally write to the student stating that their rate of attendance falls below the required standard and there is insufficient time to allow the student to return to a satisfactory rate. Before the student is reported to the Department of Education, the student will receive notice that the school intends to report them to the Department of Education and advising that they have 20 working days to appeal the decision to the school. In the event that the student’s appeal is unsuccessful, then the school will produce a Section 20 breach notice.

In the event that the College decides to extend the international student’s enrolment, the College will advise the student to contact Immigration to seek advice on any potential impacts on the visa, including the need to obtain a new visa.

1`6

The College will only report unsatisfactory course progress or course attendance if the internal and external complaints process has been completed, the students has chosen not to access the internal appeals process within the 20 day period, the student has chosen not to access the external appeals process, or the student has withdrawn the appeals process by notifying the College in writing.

If an international student’s enolment at Aquinas College finishes, the College will inform Immigration within 14 days.

HANDBOOK FOR INTERNATIONAL STUDENTS

Deferring, Suspending or Cancelling Student Enrolment PRINCIPLES Aquinas College recognises:

its obligation to exercise due care for its students

that any change to a student’s course of

and their needs•

study will carry severe implications for the

its obligations relating to the student’s visa

student

conditions and the potential impact on the visa

all secondary courses of study provide little

the rights of appeal available to its students

facility for modification

its obligations to the Department of Education

its obligations to keep student’s informed of

and School Curriculum and Standards Authority

their rights and responsibilities

(SCSA) requirements

PROCEDURES

The College encourages students to access College staff in the event they encounter difficulties to gain support in dealing with any situation. This is essential to avoid any undesirable outcomes affecting the student’s visa.

Students may request a deferment of the commencement of their course of study or the temporary suspension of their course of study on the basis of compassionate and compelling circumstances. Any request must be in writing and include evidence to support the request. The decision will rest with the College Principal in consultation with the Director of International Students.

Compelling and compassionate grounds for deferral or suspension of studies will generally be circumstances beyond the control of the student that have a demonstrable impact on the student’s course progress and well-being. Examples may include situations such as: prolonged physical or psychological illness requiring medical treatment advised by way of a medical certificate documented family crisis such as serious illness or death of a parent, grandparent or sibling physical injury that restricts the student’s access to the College or classes major political upheaval or natural disaster in the home country requiring emergency travel major episodes of trauma such as violent crime that can be supported by a police report or psychologist’s report

The College may suspend a student’s enrolment in certain circumstances where the student’s behaviour is in clear breach of the standards expected of its students and explained in the Student Diary. Incidents that might result in a student’s suspension might include but are not limited to: interfering with the rights of others to learn unruly behaviour serious offence to staff or students

wilful disobedience behaviours identified as bullying

The College provides written notification to the parent/carer in all instances of a student being suspended. Suspension is generally of a week’s duration or less. In the case of international students, this is treated as an absence and will count towards their rate of non-attendance. There is no notification to the Department of Education in this situation as it is deemed to be an ‘in-house’ disciplinary measure.

The College may cancel a student’s enrolment in keeping with school policy in certain unusual circumstances where the student’s behaviour is in severe breach of the standards expected of its students and explained in the Student Diary. Incidents that might result in a student’s enrolment being cancelled might include but are not limited to: failure to maintain visa conditions such a maintaining approved care arrangements serious and repeated bullying or harassment threats and acts of violence believed to cause danger to the student or others

drug or alcohol possession and/or abuse any criminal behaviours or the perceived risk of committing a criminal offence wilful damage to school property or the property of others

The cancellation of an enrolment will normally have been preceded by formal written notice to provide the student with the opportunity to modify their behaviour. The exception to this would be the most serious violations of school rules and/or criminal behaviour. Cancellations of enrolment will be referred to the Deputy Principal and Principal. 17

HANDBOOK FOR INTERNATIONAL STUDENTS

The obligation of all students to abide by the College rules is a Condition of Enrolment acknowledged by the parent/carer and the student by way of signature at the time of enrolment.

In cases where deferment, suspension (longer than 1 week) or cancellations occur, the College will provide notice to the Department of Education in the following ways: notification that the deferment or suspension does not affect the end date of the CoE notification that the deferment or suspension will result in a new end date for the CoE

notification that the College wishes to permanently cancel (terminate) the student’s enrolment meaning that the student’s CoE will be cancelled.

All matters relating to the request, consideration or issuing of a deferment, suspension or cancellation of a student’s enrolment will be documented and recorded in the student’s record file. Students are advised and forewarned that deferment, suspension or cancellation is likely to impact on the student’s visa.

All instances of deferment, suspension or cancellation may be appealed by the student under the guidelines listed above for Complaints and Appeals. The student then has 20 working days to finalise that appeals process either within the school and/or using external appeals processes. During that time, the College enrolment is maintained but the student may be prohibited from attending school.

The College may seek to cancel the enrolment of any student under the ‘extenuating circumstances’ provisions where the medical or psychological needs of the student result in the College fearing for the student’s well-being. This also applies to cases where the student’s medical or psychological needs have been concealed from the College at the time of enrolment. Aquinas College also prohibits any unlawful behaviour towards others such as discrimination, vilification or harassment in any form.

Transfer between Registered Providers PRINCIPLES

the College is entitled to ask the student to abide by

Aquinas College recognises:

their ‘6 month’ obligation the College may enact the provisions of the Refund

the Transfer Policy of the College seeks to

Policy

always serve the interest of the student

students maintain their rights to appeal within and

the interest of the student is defined both in

outside the school

terms of educational needs and the

Aquinas College will not charge a fee for the issue of

student’s welfare

“letter of release”

PROCEDURES

Aquinas College will normally only receive applications for transfer of enrolment where a student has completed at least six months of his or her course of study unless: the original registered provider has ceased to be registered or the course has ceased to be registered the original registered provider has provided a written letter of release the original registered provider has had a sanction imposed on its registration by the Australian Government or State or Territory Government that prevents the student from continuing his or her principal course, or any government sponsor of the student considers the change to be in the student’s best interest and has provided written support for that change. any government sponsor of the student deems that a transfer is in the student’s best interest and supports the transfer request in writing.

When a student requests a transfer of their enrolment to an alternative registered provider then Aquinas College shall review this policy with the student detailing advice on Aquinas College’s procedures for applying for a course transfer.

Any request to transfer providers requires the request in writing stating the reasons behind the desire to transfer to another course of study with another provider. The processing of such a request may take as long as, but will not extend past a seven working days assessment period. A written reply stating the reasons supporting the decision will be provided within seven working days at the latest.

HANDBOOK FOR INTERNATIONAL STUDENTS

Aquinas College will only provide a Letter of Release after the student has provided a letter indicating a valid enrolment offer from another registered provider.

Where a student is under the age of 18 years, a Letter of Release will only be granted where the student’s parent or legal carers have confirmed in writing their support for the transfer, or in the case where the registered provider supervises the welfare of the student. Valid enrolment from the new course provider will also confirm their acceptance of the welfare responsibilities of the student. If no Welfare Letter is produced, the transfer will not be approved.=

The College will generally not deal with intermediaries such as agents in addressing a request by a student to transfer to an alternative provider due to the potential for conflict of interest for the agent.

All documentation relating to transfers to alternative providers will be filed in the student’s record file.

Younger Students PRINCIPLES Aquinas College recognises: that it has a special duty of care to those students who

younger students must abide by College

are under 18 years of age

requirements relating to its duty of care

that as a primary and secondary education provider,

as a condition of the student visa its

the College has a high proportion of younger students

obligation to be responsible for the

in the absence of a suitable ‘blood relation’ nominated

provision of care provided by any third

by the parent to be the carer, then the College has an

parties on its behalf and encourages its

additional duty of care that extends beyond the

students to keep the College advised of

educational needs to the overall welfare of the student

any short-comings

within and outside the College until the time that the student reaches 18 years of age PROCEDURES

The College’s preferred position is that all International students be in Boarding. When the International Student is enrolled in Boarding, the College requires that International students have a designated carer who may be, but not necessarily, a blood relative. Parents must nominate an adult, to Aquinas College for vetting, to act as a carer. Aquinas College has a process for choosing and mentoring carers and potential carers must apply to the College in order to be recognised as a carer, so long as they have met the necessary criteria as outlined by the College. This includes all adults over the age of 18 having a Working With Children Card if they are not family members. An offer of enrolment will not be made until the College has approved the carer. Failure to provide a carer acceptable to the College will result in a failure of the application and enrolment will not proceed. Please see page 27 for full details of the criteria required to be a carer.

It must also be noted that, at all times while students are in the care of their carer, Aquinas still has a duty of care for the students and is responsible for any behaviours. If carers fail in their responsibilities, while in charge of the student, they can lose their right to be a carer and thus put the student’s position at the College and student visa at risk.

The College maintains an obligation to monitor the duty of care that is being provided by the carer and will contact Department of Home Affairs where the College believes that the student is not being well looked after or is being neglected in any way.

The College at all times maintains an important duty of care for the welfare of the student under legal provisions such as the Education Act, 1999 and the Child Protection Procedures required by the Catholic Education Commission. This duty of care applies to all teachers within Western Australia.

Failure by an under-age student to abide by the arrangements set in place by the College or required under Visa Condition 8532 and Section 5.1.d may be grounds for suspension or termination of enrolment as it places both the student and the College at risk. Under these circumstances the College maintains its responsibility for the welfare of the student until such time as: the student is accepted by another registered provider and that provider

the student leaves Australia, or other suitable arrangements are made that satisfy the Migration

takes over responsibility for the student’s accommodation, support and welfare arrangements; or

Regulations; or the registered provider reports under Standard 5.1.d that it can no longer approve of the arrangements for the student.

Please Note: For all International students it is a requirement that any change of circumstance with regard to Welfare Arrangement Details must immediately be notified to the College and the College must update their details on PRISMS within days of the changes occurring. Failure to do so can put the student’s Visa at risk as well as the ability of the College to continue to offer positions to International students.

The College will only proceed with the provisions under Section 5.1.d for reporting a student via PRISMS when all other options for resolution have been exhausted. In all instances, the student retains rights of appeal as per the Complaints and Appeal provisions.

The College will actively monitor its International students by way of: regular meetings with the Director of International Students regular review of international student attendance initial inspection of accommodation provided by the carer requiring the carer to have a Federal Police clearance and ‘Working with Children’ clearance

In the event that an International student is reported to the school as missing from their approved carer’s accommodation, the College will invoke the provisions of its Crisis Management Plan including: notifying the student’s parents filing a missing person report with police and/or children’s services agencies notifying Department of Home Affairs should the above fail to locate the student

The College may terminate a student’s Confirmation of Appropriate Accommodation and Welfare status if:

10. If an international student is transferred from another provider, Aquinas College must ensure the student has appropriate welfare in place at all times.

alternative welfare arrangements are in place or the behaviour of the student is such that is not possible to provide the appropriate care Communication with parents will be in place prior to any termination. A report will be generated with 24 hours using the Non- Approval of Appropriate Accommodation/Welfare Arrangements letter through PRISMS.

HANDBOOK FOR INTERNATIONAL STUDENTS

Support Staff Apart from the excellent academic staff delivering the curriculum at Aquinas College, the student will also receive the additional specialised support of the Director of International Students, the school Psychologists, Head of House, Heads of Schools and Careers Counsellor. The student will be placed in a Tutor group for further support and guidance.

The Director of International Students The Director of International Students monitors the welfare of international students while they are studying at Aquinas College. The Director of International Students also monitors attendance and can organise tutors for International Students struggling in any subject. The Director of International Students is available to counsel students and to help them with personal and academic problems and refer them to the appropriate services if required. The Director of International Students is contactable at all times in serious situations, otherwise he is contactable during school hours 9450 0698. For any after hours emergency, they can be contacted on 0419 975 569.

Fees & Charges Refer to the current Fees & Charges Schedule for International Students included with the enrolment package. Please note that the fees are relevant for the current year as indicated, and are subject to increases each year and may, due to unforeseen circumstances, be subject to an increase during a calendar year. Should you need to discuss school fees, accounts or payment please contact Mr. Stephen Mann, Head of Business and Finance on 9450 0693.

English as an Additional Language or Dialect Aquinas College does not offer English as an Additional Language or Dialect (EALD) courses to International Students. To graduate from secondary school in Western Australia, and gain a Western Australian Certificate of Education (WACE), students must have successfully completed an approved literacy (English) course at both Year 11 and Year 12 level. This means that any International students must have a level of English that would enable them to pass the WACE English courses. International Students studying at Aquinas College must be able to achieve the literacy requirement for WACE Graduation (WACE).

Curriculum All schools in Western Australia follow the curriculum authorised by the Western Australian Government. This curriculum focuses on the student’s learning in terms of what they know and are able to do. At this College the curriculum is divided into nine learning areas: Religious Education, The Arts, English, Health and Physical Education, Languages other than English, Mathematics, Science, Society and the Environment and Technology and Enterprise. In Years 11 and 12, students select their subjects from a range of approved courses that allow them to receive a Western Australia Certificate of Education (WACE) upon completion of their studies. Information and guidance on subject selection is available from staff and/or the Director of International Students at the College. Please refer also to the Subject Selection information to be found on the College Portal. 21

HANDBOOK FOR INTERNATIONAL STUDENTS

Transport to School When travelling to and from the carer’s address, unless students have private transport to school, they will need to catch a bus and/or train to school. For details visit the website: www.transperth.wa.org.au, or telephone Transperth on 13 22 13.

Expectations of Student International Students enrolling in Aquinas College are expected to participate in ALL areas of College life. This participation includes studying Religious Education, Physical Education (sport) and participating in camps and retreats as well as being present at compulsory school celebrations and events.

Attendance Tips Remember: your visa depends upon excellent attendance at all school classes and activities. Your visa and the College demand that you maintain a minimum 80% attendance rate. Poor attendance may result in the student’s visa being cancelled (see above). Students must arrive before the commencement of the school term and fly home after the last day of term. Airline tickets should be booked in advance to make sure students do not miss days of school. It is a good idea to book all tickets at the beginning of the year, as students who leave before the end of term, or arrive back late may be penalised for missed course assessments. If International students, on return from staying with the carer, are going to be late to school or are sick, please notify the College. Students must bring a note on their return from absences explaining the reason for their non-attendance.

Travel Documents It is the student’s responsibility to make sure their Passport and Visa are up to date at all times.

Uniforms All students are expected to be in complete school uniform at all designated times. Uniforms may be purchased at the school uniform shop. Please ring the School Office for opening times. Telephone: 08 9450 0685.

Parent Contact with School Parents are welcome to contact the Director of International Students at any time to discuss their child’s progress. Carers or other relatives are welcome to attend Parent/Teacher evenings on a parent’s behalf. Parents are always welcome to make contact with Director of International Students on (08) 9450 0689 or by email lizz.schollum@aquinas.wa.edu.au. Enquiries or difficulties with school fees and accounts should be directed to the Mr Stephen Mann, Head of Business and Finance on (08) 9450 0693.

HANDBOOK FOR INTERNATIONAL STUDENTS

Reports Reports are issued three times per year: at the end of Term 1, end of Semester 1 and end of Semester 2. It is an expectation that the carer attends the Parent Teacher Evenings to meet with teachers and speak about the student’s academic progress. Parents and/or carers have the facility to access a student’s results and academic progress throughout the year through the College Portal. This means that parents/carers don’t have to wait till report time to find out how their son is progressing. The information on student progress on the portal will be updated every five weeks.

English Requirement for Entrance Appropriate proof of English language proficiency is required with an Application for Enrolment. The required levels for entry are outlined in the College Enrolment Information brochure. Students are required to be able to demonstrate literacy through a recognised English competency test (AEAS is preferred), or have graduated from a recognised English Language Academy. Results from any other reputable English testing service will be considered at the time of application. No student will be enrolled at the College unless he can demonstrate a satisfactory level of competency in English as indicated below. The required minimum levels for AEAS for entry into Aquinas College are as follows:

Intermediate

Years 7 - 9

Pre-Advanced

Years 10 - 12

Advanced

Upon arrival at Aquinas College the student will be tested to ensure the student’s English ability will allow the student to be able to cope with mainstream classes.

Medical Insurance All International Students are required by the Australian Government to pay the OHSC levy. This entitles the student to medical care while they are in Australia. Students are now required to provide documented evidence of the acquisition of a Health Card before a Visa will be granted. The College will organise to pay this levy and renew OHSC membership while the student is at Aquinas College. The Accounts Office will bill the parents of the students for this levy.

HANDBOOK FOR INTERNATIONAL STUDENTS

Tutor Period All International Students will be allocated a Tutor Period within their year group. This provides a very valuable time and opportunity for the International Student to get to know other students within their year level.

International Students Tutor Period Meeting A regular meeting will be held, at least twice a term, for all International Students enrolled at the College, with the Director of International Students. This is a chance to get together to see how things are going and for the Director of International Students to inform students of important events and activities as well as any changes that may occur with the Department of Home Affairs or the Department of Education. It is also a good opportunity for students to get any other information they might require.

Religious Education Aquinas College aims to have Catholic Christian

Teachers work to assist students to allow this

values based on the ethos of Blessed Edmund

rich inner potential to unfold and blossom. It

Rice, that permeate the whole school structure,

follows that students’ personal experience is

ethos and curriculum. The school strives to

the

cultivate a climate that gives students a lived

Education

experience of Christian values and beliefs.

Education classroom, teachers assist students

Within this context, at every year level, the school

to relate their personal experiences to the rich

offers a formal Religious Education program

heritage of Catholic teaching. Students are

within the classroom. This program is based on

taught the basic beliefs and practices of the

official Guidelines of the Perth Archdiocese. This

Catholic Church. The centrality of Jesus Christ,

ensures that the content of classroom Religious

the Way, the Truth and the Life is stressed at

Education is faithful to authentic Catholic belief

every

and practice. Religious Education is a compulsory

understanding

part of every student’s academic program.

Students in all years also take part in a retreat

Religious Education is not a matter of imposing a

program that enables them to deepen their

set of beliefs upon young people. Rather, it is a

understandings of themselves and their Faith.

process of education from within. That is, teachers

At Years 11 and 12 level, courses in Religious

endeavour to draw out the spiritual potential of

Education contribute to a student’s Western

the student. This is based on the belief that

Australian Certificate of Education, that is, to

students are made in the image of God, and that

achieving WACE Graduation.

foundation builds.

level.

upon

Students’ are

which

Within

the

Religious Religious

knowledge

assessed

and

graded.

the Holy Spirit is active within them.

HANDBOOK FOR INTERNATIONAL STUDENTS

Student Welfare For many students, entering a secondary school can be daunting. Aquinas College recognizes this and attempts to provide support for all students. As part of these guidelines for Student Welfare,

The Head of House works closely with the

the College has a policy of ensuring that its staff

Pastoral Team, giving support and also

members who interact directly with

making/receiving parental contact when a

International students are aware of the

concern is of a more serious nature. They are

College’s obligations under the ESOS

also responsible for the Parent/Teacher nights,

framework and the potential implications for

which are set up to provide parents with the

students arising from the exercise of these

opportunity to meet staff.

obligations. This is done through the induction program for new staff and is also covered at a

Aquinas College also has three Psychologists

meeting of the full academic staff in the Staff

who provide counselling to students and their

Development days that occur prior to the

families and consultative support to teachers.

commencement of the school year and the

The Psychologists may link students with

return of the students.

specialised assistance in the community when that is appropriate.

The support for all students is largely achieved through the pastoral system and tutor. As

Appointments can be made with them at the

previously stated, all students entering the

Reception desk in the School office.

College are assigned to a tutor class. Teachers

Student welfare initiatives at Aquinas College

come to know the students in their Tutor class

are strongly supported. We aim for all students

and become aware of their strengths,

to become confident and competent

weaknesses and needs as they progress

contributors to society. There are opportunities

through the school.

for community service, student leadership and social interaction at all year levels. These

A tutor teacher oversees each form, working

opportunities, when combined with the

closely with the Head of Year to meet the

religious, academic, sporting and cultural life of

pastoral care and welfare needs of students.

the College, mean that we are providing an

The Tutor Teacher meets with his/her class

education for the whole person.

once a day. Parents/Carers are often contacted

International students also have the added care

as part of the overall pastoral care of students.

of the Director of International Students who

Teachers may use the Student Diary as a way of

looks after the international students from the

conveying a concern. Alternatively, a Subject

time of their enrolment to graduation. The

Teacher, Tutor Teacher or Head of Year may

Director of International Students looks after

telephone or meet with a parent to discuss an

social and academic problems, advises students

issue. Parents are encouraged to stay closely in

and monitors progress and attendance.

touch with the College over issues of concern to

Should the Director of International Students

them or their sons. Parents/Carers may also

be unable to resolve any dispute or problem,

contact the Director of International Students

please refer to the Grievance Procedure section

with their concerns.

on page 12 of this document.

HANDBOOK FOR INTERNATIONAL STUDENTS

Cultural Activities Students are positively encouraged to learn, Theatre productions and dramatic liturgy are develop and perform a wide range of skills that just two of the paths that are explored to demonstrate

their

ability

show

an provide a dramatic flavour to the cultural

appreciation of their cultural talents. To this end development

students.

These

are

there are numerous cultural pursuits open to all challenging projects that allow students, staff, students while at Aquinas College.

parents and friends of the College to join together

These opportunities include Music (in school

for

evening

fun

and

entertainment.

time), music lessons with specialist private teachers, Rock Band, Jazz Bands, and various

The Visual Arts are strongly supported at

ensembles. An important part of music in the

Aquinas College with many opportunities for

College is musical performances at College

students to exhibit their work. A major exhibition

celebrations and also out in the community.

of students’ work is held near the end of the

The range of musical instruments and the

year. Work on display includes a variety of

standard of instruction have made it possible to

spheres such as drawing, painting, sculpture,

allow many students to pursue their musical

printmaking, and ceramics. The Visual Arts

interests. The College has a number of choral

program also includes excursions to art galleries

ensembles, in partnership with Perth College,

and other public art displays. This gives students

comprised of students from Year 7 to 12 under

a wider appreciation of art in society.

the instruction of the Head of Arts & Culture and his staff.

University Information Many brochures, booklets and pamphlets are available to view. Assistance at the end of Year 12 in completing application forms and applying to universities (local and interstate) is freely available. The Careers Centre is always available to students under the guidance of Mr Peter Gellin.

Colleges, TAFE, International & Other Institutions Advice and information, for students not intending to go to university, about other courses is available to them at the end of Years 11 and 12 from the Careers Centre.

Private Tutors If a student has difficulty in a subject area and would like to employ a private tutor to help out of school hours, this can be arranged. The student can ask their English teacher to recommend a tutor or can see the Director of International Students and ask for help in finding a tutor.

Enrolment Information Students who wish to receive information for friends or relatives interested in coming to Aquinas College can get this information from the Director of International Students or the Head of Admissions or visit www.aquinas.wa.edu.au/apply

HANDBOOK FOR INTERNATIONAL STUDENTS

Visa Renewal Confirmation of Enrolment forms (COEs) are available from the Head of Admissions Office, upon payment of enrolment. Copies can also be obtained upon request.

Boarding A Boarding environment is the safest and most appropriate accommodation for students of high school age studying away from home. For this reason the preferred position of Aquinas is that International Students at Aquinas College live in Boarding.

Roles and Expectations of Carers All International Students must have a Local Carer while in Boarding. The Boarding houses are closed during term holidays and boarders’ long weekends, and at these times the carer must provide suitable accommodation. The boarding student cannot remain at the College during these periods as no supervision can be provided. If the boarder is too unwell to stay in boarding during the Term period, they must be collected and looked after by the Local Carer. The following criteria and conditions must be met before approval is granted.

The Local Carer: be at least 25 years of age. Family members or friends over 21 may be considered at the Principal’s discretion; be of good character, and provide current Federal Police Clearance and a Working with Children Check and demonstrate the capacity to exercise an adequate duty of care; have permission to reside in Australia until the student turns 18, or their student visa expires. Passport or visa documents will be collected. be able to speak and write English at a good level; complete a Local Carer Nomination Form, which needs to be signed by the Local Carer, the student’s parents, and a representative of the College. The Local Carer must be approved by the College before the student commences boarding at Aquinas; meet with the Principal (or delegate) in order for the College to assess their suitability; permit the College to assess the suitability of the accommodation during the pre-enrolment process, with site visits thereafter if deemed necessary by the College; provide full contact details, including address, contact phone numbers in Australia and an email address; is responsible for meeting the student on their arrival in Perth and providing accommodation; until the Boarding houses open on the evening before the term commences; be available to contact and respond to emergency calls from the College; needs to advise the College of all adults over the age of 18 living in the Local Carer’s home, All adults must also have a Working With Children clearance. Important Note When a change of Local Carer takes place, the Director of International Studies must be informed and the details of another carer must be provided on the Change of Carer Form, once the vetting for suitability process has occurred. Failure to do so can result in the Student’s Visa being at risk and Aquinas College is required to report such circumstances to the relevant government authority.

HANDBOOK FOR INTERNATIONAL STUDENTS

Change of Address or Carer Notification must be given to the Director of International Students, at least seven days prior to the change taking place, if there is to be a change of address or of carer. In other words, International Students must notify the College before making arrangements to change their carer.

Expectations of the Carer Upon Student’s Arrival If necessary, meet the student at the airport. Provide accommodation for the student if he arrives before the College Boarding House opens.

End of Term/Holidays If the student is not returning home for the holidays, make sure supervision is organised until the school term commences. Confirm all holiday and travel arrangements with the student and parents. Ensure the student arrives before the term commencement date and leaves after the final day of term. Provide or arrange travel to and from the airport if necessary.

Sickness Arrange medical treatment, as necessary, in liaison with parents. Provide quarantine accommodation in the case of infectious diseases such as Chicken Pox, German Measles, Mumps, SARS, Bird Flu, etc.

Commencing School at Aquinas College Assist the student with settling into the Boarding House, and with the purchase of school uniforms, stationery, clothing and personal effects. Visit the school with the students and meet the relevant staff, especially on Orientation Day. Attendance of the student and Parents or Carers is compulsory on Orientation Day.

Miscellaneous Assist with personal banking that can only be

Notify the school of any problems or

carried out during banking hours so the

concerns you become aware of with

student does not have to miss classes. This may

relation to the student. Provide your

involve being responsible for payment of school

address and telephone numbers (home

fees by the required date. Maintain regular

and work) to the school so that we can

contact with the student. Provide general

contact

support for the student, especially in the case of

changes,

personal or academic problems. Translation of

permanent,

problems

notified to the school.

for

parents

may

sometimes

you

when

whether must

necessary.

Any

temporary

immediately

required if the carer speaks the parents’ native tongue.

HANDBOOK FOR INTERNATIONAL STUDENTS

Be familiar with the school rules and regulations

Help monitor student attendance if this

becomes a problem.

reading

the

notes

and

school

policies

published in the student’s College Diary. If

Carers are most welcome to join the

withdrawing from a carer role, immediately

Aquinas College Community by

notify the school in writing, the student’s parents

attending Parent Information Evenings,

and the student. If going away for a short time,

Graduation Day and other social

inform the student, the parents and the school

functions. Your role as a carer is an

and arrange for a temporary carer in your

important one and highly valued by the

absence.

College.

Rules for Students when staying with Carers (A Guide) The following guidelines are intended as a guide for both student and carers. It is up to the individual family to create their own rules and expectations. We do ask that students, when staying with their carers, have set curfews and boundaries and are not given unlimited freedom. When students are staying with their carers they should be governed by the following general principles: Students in a carer’s home should respect the family and their home and possessions and show courtesy and co-operation at all times. The families of carers should respect the student living in their home and care for them, making allowances for differences in culture and habits, remembering that the student is in need of support and care during the absence of their real family.

SOME SPECIFIC RULES

During Term Time If for some extraordinary reason the International student is staying with their carer during term time, they should stay at home and study on school nights (Sunday - Thursday). Years 10, 11 and 12 students are expected to do at least two hours of study every night. When in the Boarding House, senior students will do at least three hours per night. If there is no formal homework, students should read or revise what they have learnt during the day at school. During the school week, the student should be in bed with the lights out by 10.30 pm. Students should always be home on time for the evening meal, unless previous arrangements have been made. Students should let the carers know of any parent meetings at school or other activities that they might like to attend. The College Newsletter should be shared with the carer to keep them informed about school events. Students should have a limited amount of time to ‘play’ on computers and play stations during the week (e.g. 1 hour each night) and they should only do this after they have finished their homework and chores.

HANDBOOK FOR INTERNATIONAL STUDENTS

During Weekends or Holiday Periods Carer’s families should make an effort to make the student welcome by accommodating some of their dietary habits and tastes and trying to include them in family activities. Carers should make an effort to speak with the student every day, when they are staying with them, to see if they are having any problems. Students should make sure the carer family knows the dates the student will leave Perth and return during the school holidays. Students should always make sure they are back in Perth before the start of term. Good communication between the student and the carer’s family will mean a happy and worthwhile experience for everyone. Students should make an effort to mix with the family and not lock themselves away in their bedroom.

it is expected that the students eat the evening meal with the carer’s family and join in some family activities such as watching television, doing the dishes, or walking the family dog! This is a good chance to practice English and get to know the family better. Carer’s families should make an effort to make the student welcome by accommodating some of their dietary habits and tastes and trying to include them in family activities. Carers should make an effort to speak with the student every day, when they are staying with them, to see if they are having any problems. Students should make sure the carer family knows the dates the student will leave Perth and return during the school holidays. Students should always make sure they are back in Perth before the start of term.

Students should make conversation with the family;

Good communication between the student and the carer’s family will mean a happy and worthwhile experience for everyone.

Checklist for new International Students COMMENCING AT AQUINAS COLLEGE Hopefully the following information should help you during the first few days in your new school.

Orientation for International Students There is an orientation event for all students commencing at Aquinas College held prior to students arriving at the College. All international students are invited to attend if possible and during that time a session will be available for meeting with the Director of International Students. A range of expectations and responsibilities will be raised such as: Attendance Course outcomes Health Centre Complaints and appeals process If it is not possible for the student and his family join the orientation process, this will be done on an individual basis.

HANDBOOK FOR INTERNATIONAL STUDENTS

Lockers All students are issued with a locker and a lock for it. Keep your books and personal possessions in the locker when you don’t need them for class. If you damage or lose your lock you can purchase a replacement from the School Office

Valuables Please do not bring any valuables to school such as money, passports, jewellery, etc. Please leave them locked securely in your lock box in the Boarding House. If you have to bring something of value to school for any reason, please leave it in your locker until you need it. Mobile phones and other electronic devices are not to be used during the course of the school day. Please refer to the Student Diary for more specific details. Mobile phones and wallets etc. can be stored safely in the student’s locker or left in the Boarding House during the school day.

School Facilities LIBRARY

CANTEEN

The library is open 8.00 - 5.30pm Monday to Friday

Students in Boarding will be provided with

for day students and in the afternoon and early

their normal meals. If Boarders require any

evening for Boarders. There are computers

extra food it can be purchased from the

available for use and a wide variety of books &

canteen during Breaks A and B.

magazines. RIVER CENTRE GYM EQUIPMENT

TENNIS & NETBALL/BASKETBALL COURTS

The Gym is fully equipped but can only be used

Tennis, netball & basketball courts are

when a Teacher is present for safety reasons.

available for use after school.

Music & Arts Aquinas has a proud tradition in the Performing Arts, especially in Music and Drama. Our music program covers theory and tuition in voice and a variety of instruments taught by specialist staff. Ensemble groups include rock and jazz bands, Choir and orchestra.

Toilets There are toilet facilities allocated for the use of students in all years at various locations around the College. Students should strive to use the toilets during recess or lunchtime, but if there is a need to go to the toilet during class time, the student should approach the teacher and ask to be excused from the room. Students are required to have their diary signed before being permitted to leave a timetabled class. Normally teachers will permit the student to leave the class unless they are doing a test, etc. If during recess or lunchtime, a student cannot find the toilets, ask one of the staff on duty or another student; they will be happy to provide advice.

HANDBOOK FOR INTERNATIONAL STUDENTS

Books All textbooks are provided through Book Hire. Students will be issued with all their textbooks on their first day of attendance. Stationery can be obtained through various booksellers or through the College supplier.

Uniforms Uniforms are available from the Uniform shop: Telephone 9450 0650. Opening hours are to be found in the Orientation File. Appointments for fitting and ordering of uniforms can be arranged by ringing the School office or Uniform Shop.

Local Transport Information about travel to school on the bus or train is available from Transperth on Telephone: 136 213 or www.transperth.wa.gov.au

Holidays Make airline bookings for travel home for the holidays EARLY so that you can leave on the LAST DAY of term and return ready for the FIRST DAY of term.

Help! If you have any academic or personal problems while you are at the College we have many people to help you.

The Director of International Students, Mrs Elizabeth Schollum, looks after the International Students, and any enquiries or help you may need are to be directed to him. Mrs Schollum’s office is in the Administration Building and you may speak to them anytime you need to.

We also have two Psychologists, Careers Counsellors and a Chaplain who will help you with personal or study problems. You can make an appointment with either the psychologists or counsellors at the School Office.

As you begin this exciting adventure, set your sights high and strive for your best in Faith, Character and Excellence. Remember to put in the effort, study hard, and most importantly, savour every moment of the experience. It's a journey worth cherishing, so make the most of it. Wishing you all the best for your endeavors ahead!

Mrs Elizabeth Schollum Director for International Students

www.aquinas.wa.edu.au

PHONE (+61) 8 9450 0600 58 Mount Henry Road, Salter Point WA 6152, AUSTRALIA CRICOS Code: 00428E