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PRODUCT SPOTLIGHT FOR 2025 SHAPING

THE FUTURE

Discover how our innovations, partnerships, and smart digital solutions are shaping the future of road transport operations.

Get more information about our market leading product range.

ABOUT US

Here at Aquarius, we believe that success isn’t just about having the best technology - it’s about having the right support to make it work for you. For over two decades, we’ve been more than just a provider of driver and fleet management software; we’ve been a trusted partner to operators of all sizes. Whether you’re managing a public or private fleet, heavy haulage, pallet distribution, or passenger transport, our solutions are designed to streamline operations, enhance compliance, and improve safety.

But what truly sets us apart? It’s the people behind the technology. Our in-house customer service, compliance, and UK development teams work closely with our customers to ensure they have the tools and support they need to drive efficiency and success. Alongside this, we also invest in our teams, equipping them with the skills and knowledge to grow professionally while continuously improving our services. Last year alone,

this commitment resulted in the analysis of over 41 million driver shifts and more than 50 million defect items being checked.

It’s this dedication to innovation and customer care that has also earned the company high praise from industry leaders. As Amanda Duffy of Duffy Logistics puts it, our solutions are “the most technologically advanced and fitfor-purpose available.” And we’re not stopping there.

With this proven pedigree for excellence and technical innovation, we are committed to continuing our support and delivering transformative driver and fleet management solutions that bring real value and tangible benefits.

Mark Johnston Managing Director

Benefits that keep compliance manageable, improve communications, foster team collaboration, enhance safety standards, and streamline back-office operations - so that transport operators can work smarter and make informed data-driven decisions that result in company-wide operational efficiencies and profitability.

So, as you read through this issue, we invite you to book a free consultation with the Aquarius Team to see how we can help drive your operation forward.

Mark Johnston Managing Director

McBURNEY TRANSPORT DRIVES AHEAD WITH CLOCKWATCHER ELITE

McBurney Transport, one of Ireland’s largest independently owned logistics groups, recently strengthened its partnership with Aquarius by extending its tachograph analysis software contract for another five years.

Across the group McBurney Transport operates more than 370 vehicles, supplemented by over 1050 trailers which include 700 refrigerated trailers, and has more than 1000 drivers on its system, comprising a mix of full- and part-time and agency drivers.

To handle the compliance responsibilities involved with managing a team of this size, across eight sites and in four countries with depots in Northern and Southern Ireland, England and Scotland, McBurney Transport started using ClockWatcher Elite. Additionally, they integrated eSIGN technology for managing infringement sign-offs and compliance responsibilities across its multiple depots.

THE RESULTS

90% Reduction in Administration Time: The company has drastically cut the time spent on tachograph analysis, allowing the team to focus on other critical areas.

Real-Time Compliance Monitoring: The dashboard provides instant insights into missing mileage and unaccounted vehicle movements, enhancing operational oversight.

Seamless Auditing: During a recent audit, the number of reports they could access at a click of a button made the whole process seamless.

Unmatched Support and Expertise:

McBurney Transport commended Aquarius for its customer support and in-depth knowledge of Drivers’ Hours Law and WTD, which provides additional value beyond the inherent capabilities of the software.

Lyle Watson, Group Training Manager at McBurney Transport, said:

“I’ve worked with tachographs for more than 30 years and encountered many systems, but I’ve never found a system as good as ClockWatcher Elite, in terms of the level of data you can analyse, cross-reference, and report on.”

McBurney Transport’s decision to extend its partnership with Aquarius demonstrates the efficiency, reliability, and support provided by the Aquarius team. The real-time data accessibility and automation have transformed the company’s compliance processes.

ABOUT CLOCKWATCHER

ELITE

ClockWatcher Elite is a market-leading tachograph analysis solution that has been developed by Aquarius to go beyond mere compliance; by harnessing the latest technology, ClockWatcher Elite facilitates more efficient and smarter working for transport companies of all sizes.

Comprehensive Compliance Management

ClockWatcher Elite excels in managing all aspects of driver and vehicle compliance in line with Driver’s Hours’ Law and the Working Time Directive. Its ease of use and robust data management capabilities, ensure that operators can effortlessly manage their legal responsibilities.

Seamless Integration with Business Tools

The software integrates effortlessly with mobile and business applications, ensuring that common tasks such as the remote downloading of vehicle and driver card data is as smooth as possible. Our API capability enhances operational efficiency by reducing manual interventions and potential errors.

User-Friendly Aquarius App

ClockWatcher Elite synchronises with the driver-dedicated Aquarius App – among the many key features that work hand in hand with the tachograph data are:

• eSIGN: Digitally captures drivers’ signatures on infringement documents.

• Time & Attendance: For payroll purposes i.e. sick days and annual leave, ensuring accurate and efficient payroll processing.

Comprehensive Reporting Suite

Underpinning these features is a comprehensive reporting suite that serves as an essential management tool.

This functionality is especially valuable for cross-referencing data, audit preparation, and supporting Earned Recognition, enabling continuous monitoring and enhancement of compliance standards.

“By analysing data in greater depth, businesses can uncover opportunities for improvement, optimise costs, and enhance operational efficiencies – important factors for companies of all sizes.”

Mark Johnston Managing Director

ENHANCING

FLEET

MANAGEMENT EFFICIENCY AT WICKES

Wickes Building Supplies Limited, a leading home improvement retailer with over 230 stores across the UK, relies on a well-managed fleet of 250+ vehicles to ensure smooth logistics for both trade and domestic customers. Maintaining high standards of compliance and cost efficiency is critical to their transport operations.

Back in 2020, Wickes sought to enhance two important aspects of their fleet management:

Compliance & Maintenance – To achieve DVSA’s Earned Recognition (ER) status, Wickes needed to transition from a paper-based system to an approved digital vehicle maintenance solution that could provide real-time compliance reporting.

Cost Control – While their leased fleet included full repair and maintenance agreements, non-repair costs (e.g., damages) were historically tracked using spreadsheets, offering limited visibility and control over spending. Wickes wanted a solution to analyse and optimise these costs.

This led to Wickes partnering with Aquarius, initially implementing Asset Maintenance and later integrating it with Asset Finance.

By integrating Asset Maintenance and Asset Finance, Wickes has transformed its fleet management approach - enhancing compliance, improving efficiency, and driving cost savings.

THE RESULTS

Earned Recognition Achieved – With Asset Maintenance, Wickes successfully gained ER accreditation in 2021, demonstrating a commitment to roadworthiness and compliance.

Streamlined Maintenance Management – Asset Maintenance eliminated paperwork, enabling effortless reporting to the DVSA and easier fleet compliance monitoring.

Cost Savings & Accountability – Asset Finance provided deeper cost insights, allowing Wickes to challenge third-party operators on damages and reduce unnecessary expenses.

Operational Flexibility – The systems adapted to Wickes’ unique needs, allowing custom cost categories without additional development fees.

Mark Wheeler, Wickes’ National Transport and Compliance Manager, said:

“As a company that operates to the highest standards of compliance, one of the biggest benefits of going through the ER process, was moving away from a paper-based system. Asset Maintenance has transformed the way we work and Asset Finance has been a game changer in how we can dynamically manage, track and report on repair and maintenance costs.”

ABOUT ASSET MAINTENANCE

Asset Maintenance transforms how transport operators manage company vehicles, trailers, forklifts, and other assets requiring regular maintenance or inspections. By offering 24/7 access to fleet maintenance and asset data from any webenabled device, this system enhances visibility and control over your fleet operations. It facilitates the scheduling and planning of maintenance events, thereby reducing vehicle downtime and ensuring a comprehensive audit trail.

BENEFITS

Real-Time Fleet Insights: Delivers up-to-date maintenance records, defect reports, and asset availability, allowing fleet managers to make data-driven decisions that improve operational efficiency and compliance.

Customised Data Depth: Captures detailed information tailored to fleet-specific requirements, ensuring all data is relevant and actionable.

Fully Customisable and Scalable: Meets the needs of every sector in road transport, even those with the most specialised of assets.

Environmental Sustainability: Reduces paperwork by converting records into digital sheets, lowering printing needs and supporting eco-friendly initiatives.

Enhanced Auditability: Enables the creation of tailored templates and schedules for any asset type, supporting both multi-site and lone-worker operations while ensuring thorough audit trails.

Seamless Integration: Connects with ClockWatcher Elite and Driver Defect Check for a unified and ERapproved compliance management system, enabling cross-referencing of data for even greater evaluation.

“Asset Finance… another gamechanger for us running a busy commercial workshop. It enables us to intuitively manage our inventory and suppliers, and monitor maintenance / part costs by asset type in real time.”

Craig Childs, Director and Transport Manager, Essex Bulk Services

Asset Maintenance streamlines fleet management processes, leading to improved communication, connectivity, and reporting across all facets of fleet and asset management, maintenance, inspections, and driver activities.

Supports Asset Finance, providing operators and workshop managers with an intuitive way to track and monitor maintenance and part costs for each asset. Its flexibility also enables commercially-run workshops to analyse and report on costs related to external operations.

“The biggest, most significant difference is how the Driver Defect App cross-integrates with Asset Maintenance’s - as a result, we’ve significantly reduced VOR days.”

Harry Campey, Transport Manager at Campeys of Selby

DARCICA LOGISTICS TRAILBLAZING WITH DOCUMENT MANAGER

Founded in 2020, Darcica Logistics is a Bicesterbased family-run logistics company focused on sustainable transport solutions. Offering pallet and parcel deliveries and plastic-free fulfilment services, Darcica was among the first UK logistics firms to achieve Mission Zero accreditation in 2021. Committed to environmental responsibility, workforce development, and community engagement, their dedication was recognised in 2024 when they won the Sustainable Transport category at the MT Awards.

With a growing team and evolving regulatory requirements, and as a company committed to sustainability and innovation, Darcica Logistics sought a digital-first approach to streamline compliance, enhance communication, and eliminate inefficiencies associated with paper-based processes.

In 2024, on the trusted recommendation of Operations Director Amanda Duffy, Darcica started working with Aquarius to embed an integrated package of digital solutions, which included ClockWatcher Elite, Driver Walkaround check, Asset Maintenance and Document Manager – the latter becoming a key tool in streamlining communications, and enhancing efficiency and compliance.

Melanie Tattersall, Darcica’s Director of Sustainability and Communications, said:

“Document Manager has streamlined the way we communicate with drivers and employers in so many ways and removed the administrative burden of a paper-based system (which also contributes to our mainstay eco-values).”

THE RESULTS

Since implementing Document Manager, Darcica has achieved significant improvements in efficiency, compliance, and workforce engagement:

Simplified HR and policy communications, ensuring all employees receive and acknowledge updates.

Automated driver compliance processes, including digital sign-off for infringements.

Created a clear audit trail, supporting Mission Zero accreditation and industry compliance.

Enhanced communication, improving engagement between management and drivers.

80% reduction in administrative workload, eliminating inefficiencies in compliance and document distribution.

ABOUT DOCUMENT MANAGER

Document Manager is a digital solution designed to streamline the broadcasting of company information to employees, and the management of driver and vehicle documentation. By providing a centralised platform for storing, organising, and accessing essential company records, it enhances efficiency, security, compliance, and communication with drivers and employees.

KEY FEATURES

Centralised Storage: Keep all driver and vehicle-related documents - such as licenses, certifications, and inspection reports - in one secure location for easy access.

Automated Compliance Monitoring: The system tracks document expiration dates and regulatory requirements, sending automated alerts to prevent compliance breaches.

Customisable Access Controls: Restrict access based on user roles, ensuring only authorised personnel can view or edit sensitive information.

Seamless Integration: Connects with ClockWatcher Elite, Asset Maintenance and eSIGN for a unified compliance management system.

User-Friendly Interface: Simplifies document retrieval with intuitive navigation and search functions, reducing administrative workload.

Improved Communication: Enables easy sharing of critical compliance updates, policy changes, and document requests with drivers and employees, ensuring everyone stays informed.

BENEFITS

Operational Efficiency: Minimise paperwork and administrative time by digitising document storage and retrieval.

Enhanced Security: Custom permissions safeguard sensitive information, aligning with data protection regulations.

Scalability: Adapts to company growth by accommodating an increasing number of users and documents.

Better Driver & Employee Engagement: Ensures drivers receive timely updates, improving collaboration and overall compliance.

By implementing Document Manager, companies can modernise their compliance processes, improve communication with drivers and employees, reduce administrative burdens, and ensure all essential documentation is securely stored and readily available. This system not only enhances efficiency, but also supports a proactive approach to fleet and driver compliance, and health and safety.

FRESHLINC TRANSFORMED DRIVER TIME MANAGEMENT WITH

TIME & ATTENDANCE

Freshlinc, a logistics company specialising in the total supply chain management of temperaturecontrolled fresh, chilled, and horticultural products, transformed the way it manages driver timesheets with Time & Attendance; turning what was once a time-consuming and error-prone task into a seamless and efficient process.

Time & Attendance is one important piece of the digital jigsaw, with Freshlinc partnering with Aquarius to digitally manage all of its gigantic operational processes through ClockWatcher Elite, including infringement signings, accident reporting, walkaround checks, defect reporting, clandestine checks, drivers’ manifests, and as mentioned, timesheets for payroll – making the entire system paperless. This enables the operations team to efficiently control and monitor the group’s compliance requirements.

Ashley Holland, Freshlinc’s Commercial Director, who has been using Time & Attendance for several years to manage the end-to-end process of managing driver’s timesheets, said:

“Time & Attendance is a simple system that has created so many big time-saving efficiencies across the business.”

FOR TIME & ATTENDANCE, THE KEY BENEFITS

Real-time visibility: Live monitoring of timesheets.

Automation: Seamless mapping with tachograph data, eliminating manual work.

Remote Accessibility: Digital authorisation from anywhere.

Efficiency Boost: Payroll processing reduced to 2-3 hours.

User-Friendly Interface: No expensive hardware needed; runs via the Aquarius App.

RESULTS

Time & Attendance delivered measurable benefits for Freshlinc:

Time Savings: Payroll processing cut from three days to a few hours.

Improved Accuracy: Eliminated errors from manual data entry.

Enhanced Compliance: Automated flagging of driver infringements.

Remote Adaptability: For drivers on different shift patterns and working from remote depots.

Driver Satisfaction: Digital access to timesheets reduced paperwork.

ABOUT TIME & ATTENDANCE

Time & Attendance via the Aquarius App, offers a comprehensive digital platform for monitoring employee shift times, integrating seamlessly with tachograph data to provide accurate and real-time information on staff activities.

Traditionally, tachograph data – such as shift start and end times - has been used to calculate driver pay. While this helps reduce paperwork and administrative delays, other payroll records such as annual leave, sick days, and expenses must also be considered. Time & Attendance bridges the gap between compliance and payroll, seamlessly integrating with ClockWatcher Elite.

KEY FEATURES

Adaptable to Complex Work Patterns: For businesses operating across multiple time zones, different shift patterns, and remote depots.

Seamless Integration: Connects with ClockWatcher Elite to provide a unified compliance and payroll management system, reducing manual data entry and administrative workload.

Accurate Payroll Integration: Automatically records all working hours, including sick leave, holiday pay, and expenses, ensuring payroll accuracy without manual intervention.

Custom Export Facility: Segregates work hours into categories such as overtime and standard time, configured to each business’s specific needs.

User-Friendly Interface: It is easy to navigate, with clear calendar views and automated notifications for missed clock-ins.

BENEFITS

Operational Efficiency: Reduces administrative workload by automating time tracking, payroll calculations, absence records and reporting.

Enhanced Compliance: Assists in recording working hours accurately and seamlessly aligns with tachograph data for full regulatory adherence.

Scalability: Grows with your business, accommodating an increasing number of employees, shifts, and compliance requirements.

Better Driver & Employee Engagement: Keeps drivers and employees informed with real-time access to schedules, leave balances, and payroll updates.

With ongoing enhancements, including automatic accrual tracking and bonus holiday awards based on length of service, Time & Attendance continues to be a leading digital workforce management solution for the transport industry. It provides both transport and payroll teams with a single, user-friendly platform to manage driver’s time records efficiently.

THE HATS GROUP ENHANCES COMPLIANCE WITH DRIVER DEFECT APP

The HATS Group is a leading provider of patient transport and home-to-school services for children with Special Educational Needs and Disabilities (SEND). They started working with Aquarius in 2020 to embed Asset Maintenance and Driver Defect Check when they were managing a fleet of 250 vehicles. Fast forward to today, and they have almost 900 vehicles. The fleet across its Ambulance and Home Schools Divisions includes a variety of vehicle types, ranging from cars and ambulances to minibuses and coaches.

With the Aquarius Driver Defect Check App specifically, HATS needed a centralised system to digitally track, action, and resolve defects in real-time, and that would integrate with Asset Maintenance.

By adopting the Aquarius Driver Defect App alongside Asset Maintenance, HATS has significantly improved fleet compliance and maintenance efficiency. The integration has rationalised operations, eliminated paperwork, and ensured real-time defect resolution, reinforcing their commitment to safety and operational excellence.

James Hearty, Director of Fleet at The HATS Group, said:

“We see Aquarius as a long-term partner. The hands-on support from their team is first-class, and as we continue to grow, we know we have a system and a partner that can scale with us.”

THE RESULTS

Digital record, proves checks have been carried out, removing a major administration burden.

Instant defect reporting and real-time fitter allocation, improving repair turnaround. Seamless integration with Asset Maintenance, ensuring full 24/7 visibility of fleet status.

Improved vehicle uptime, minimising VOR incidents and enhancing service reliability. Drivers log defects digitally, triggering real-time alerts to mechanics at their workshops in London.

Instant fitter allocation and job tracking, significantly reducing vehicle downtime.

ABOUT THE AQUARIUS APP

The Aquarius App is a powerful, user-friendly tool designed to support Aquarius’ integrated driver and vehicle fleet management solutions. Built with drivers in mind, it simplifies daily tasks, enables seamless communication, captures realtime data, and provides instant access to essential company information via mobile or tablet.

ADD VALUE TO YOUR DRIVERS WITH THE AQUARIUS APP

It’s not just a Driver Defect App

With driver shortages still a challenge, retaining skilled drivers is more critical than ever. One effective way operators are making a difference is by investing in time-saving technologies that simplify and enhance drivers’ working lives - while also improving overall business efficiency.

The February 2024 View from the Cab report highlighted key areas for improving driver’s working lives, with drivers rating management and work coordination - including efficiency, working hours, and training - as key concerns. Reducing paperwork was a top request.

HOW CAN YOU MAKE DRIVERS FEEL VALUED?

KEY FEATURES

Daily Driver Defect Reporting

Gate Check

Incident Reporting

Time & Attendance (Payroll Linked)

Document Management

eSIGN for Infringement Reporting

Driver Welfare Check

Clandestine Check

Nigel Thornton, Compliance Director at Collett & Sons Ltd, said:

“Our drivers, of all tech levels, like the simplicity and the interactivity of the Aquarius App and the fact they have one login on their mobile device for all their daily reporting responsibilities; from defect checking to document management, accident reporting, and timesheets.

There is no other transport system on the market like Aquarius in terms of its connectivity and the way all the driver and vehicle reporting tools ‘talk’ to each other.”

Visibility – Instant access to official documents and personal information

Assurance – Confidence in safe and protected working practices

Logic – Smart, efficient compliance and HR processes

Unified – A coordinated approach to streamline daily tasks

Engagement – Real-time, two-way communication and support

Development – Training, guidance, and career growth opportunities

Our newly updated Aquarius App will be featured at several events this year, giving you the opportunity to see how it adds value to your drivers’ daily tasks, enhances their overall work experience, and improves your operations.

“When we started with Aquarius, the timing couldn’t have been better, as it coincided with the roll-out of their newly updated Aquarius App. This made it a lot easier to get the drivers on-board, who agree that it has significantly improved communications.”

Owen Griffin, Commercial Director, Griffins Logistics

ABOUT EARNED RECOGNITION

DVSA Earned Recognition is a voluntary scheme that allows operators to prove they meet high driver and vehicle standards. In return, they’re less likely to face roadside inspections and will gain recognition as exemplary operators. As part of the scheme, operators use DVSA-approved IT systems - like those from Aquarius - to automatically monitor and report KPIs on vehicle maintenance and drivers’ hours every four weeks, supporting ongoing compliance.

SPOTLIGHT: EARNED RECOGNITION

SECTOR: WASTE MANAGEMENT

WASTE-A-WAY ACHIEVES EARNED RECOGNITION

Waste-A-Way Recycling Ltd is a specialist bulk haulage provider for waste and recycling materials with depots in Basildon, Colchester, and Rochester. The company was determined to become the first waste disposal and recycling haulier to achieve Earned Recognition (ER), but to achieve this, they needed to unify its depots’ driver and vehicle data management processes while improving compliance efficiency.

Seeking a seamless solution, they reached out to Aquarius to integrate ClockWatcher Elite, Asset Maintenance and Defect Check – DVSA-approved software solutions - and unify operations across all three depots. On Aquarius’s advice, Waste-AWay consolidated its driver databases, allowing the company to assess compliance against the ER standard. As part of this, the implementation of Driver Debrief, E-Sign, and remote downloading also significantly reduced infringements.

By transitioning to a fully digital system, Waste-AWay has revolutionised its operations. The company can now deploy resources more efficiently, including mobile mechanics, and has full real-time visibility of driver, vehicle, and asset data across all depots. This transformation has not only helped the company maintain ER, but has also significantly enhanced operational efficiency for the benefit of staff and customers.

Ian Malone, Transport and Health & Safety Manager at Waste-A-Way, said:

“ This journey started as a way to stand out with ER, but it has completely revolutionised how we operate. With Aquarius, we’ve moved to a fully digital system, giving us real-time visibility of our driver, vehicle, and asset data across three depots. This has transformed the way we work, benefiting both our staff and customers.”

THE RESULTS

Since implementing Aquarius’s ER-approved driver and vehicle software solutions, Waste-AWay has achieved:

Earned Recognition accreditation, becoming the first waste disposal bulk haulier to do so.

Full integration of tachograph analysis, defect reporting, and vehicle maintenance, enabling real-time visibility across all depots.

Significant reduction in vehicle off-road (VOR) days through digital defect checks and maintenance tracking.

Improved operational efficiency, with their in-house team of mobile fitters who do all the PMIs for each of the depots, instantly assigned tasks, creating massive time and cost efficiencies.

Seamless compliance reporting for ER, providing a complete audit trail for all vehicles and assets.

GOING DIGITAL FORMED THE ‘LYNCH-PIN’ FOR ER SUCCESS

L Lynch Plant Hire & Haulage Ltd, founded over 40 years ago, is a leading provider of operated and self-drive plant hire, haulage, and transport services to the UK construction industry. Based in Hemel Hempstead, the company operates a fleet of 160 tippers and grab lorries with over 120 drivers, and has built a strong reputation for safety, innovation, and operational excellence.

As part of a five-year strategic plan the transport team, set a goal to achieve ER status. The key challenge was transitioning from a paper-based system to a fully digital, centralised compliance solution that would improve efficiency, traceability, and sustainability across multiple depots.

In 2019, L Lynch worked with Aquarius to implement ClockWatcher Elite - they also became one of the first FORS members to adopt Document Manager. To complete the transition, Asset Maintenance was introduced in 2021, which linked seamlessly with the Driver Defect App.

Stephen Bremner, the Fleet & Health and Safety Director at L Lynch Plant Hire & Haulage Limited, said:

“With Aquarius, it’s not just one thing that made the difference - it’s the fully integrated approach of having both driver and vehicle data on a single platform. This not only helped us prepare for ER but also enabled us to manage and sustain the accreditation.”

Gabby Lawrence, Transport Compliance Manager, added:

“It has also been Aquarius’s unwavering support over the last few years that has got us to where we are today - the team are also always open to our development ideas and quick to respond.”

THE RESULTS

Achieved Earned Recognition accreditation, ahead of schedule.

Seamless integration of tachograph analysis, document management, and asset maintenance.

Enhanced compliance monitoring, ensuring all drivers and vehicles meet ER standards.

Significant time and cost savings, reducing paperwork and vehicle downtime.

Improved operational efficiency, with real-time driver and vehicle data across all depots.

Going digital became the lynchpin of L Lynch’s ER success. By centralising driver and vehicle compliance management on one platform, the company has improved efficiency, reduced administrative workload, and enhanced safety standards. This transformation has not only secured ER accreditation but also futureproofed operations in line with the company’s strategic vision for Net Zero and Digital innovation.

ABOUT INTEGRATED SOLUTIONS

In today’s technological world managing tachograph and vehicle data isn’t just about compliance; integrating the data with other key driver and fleet activities on one digital platform reduces administration, creates cost savings, improves safety, and enhances overall efficiency.

SPOTLIGHT: INTEGRATED SOLUTIONS

SECTOR: TRANSPORTATION OF PACKAGING & BUILDING MATERIALS

DIGITAL INTEGRATION WITH WOODLAND LOGISTICS

Woodland Logistics, part of the Woodland Group, is a leading UK-based logistics company, and was one of Aquarius’ first tachograph analysis and eSIGN customers – they were also the first company to adopt Digi DLs in the UK to facilitate remote downloading of tacho data.

Operating from 13 UK sites and offices in the USA and Asia, Woodland specialises in transporting packaging and building materials. Their UK fleet includes over 453 assets, with a strong focus on trailers.

For more than a decade, Woodland has leveraged Aquarius’s digital solutions to streamline compliance and fleet management, and this included taking on Asset Maintenance and Asset Finance in 2022 to achieve a fully integrated driver and fleet management system.

Woodland’s Compliance Manager, said: “Both the tachograph analysis and asset maintenance systems work perfectly as standalone systems, but when used together you benefit from a whole other level of reporting and analysis. This is very important to us; by being able to drill down deeper into the data and cross-reference means we can clearly identify where improvements, costs savings and efficiencies can be made.”

THE BENEFITS OF FULL INTEGRATION

By combining tachograph analysis with asset maintenance, Woodland Logistics has gained:

Enhanced Reporting: Cross-referencing data for efficiency and cost savings.

Data-Driven Decisions: Identifying trends for better resource allocation.

Asset Finance Integration: Further optimisation of financial planning.

All the data is also API’d into Woodland’s central ‘Data Warehouse’ for wider company analysis.

RESULTS

Improved Efficiency: 20% reduction in administrative workload due to automation.

Cost Savings: Significant reduction in maintenance costs through proactive scheduling.

Enhanced Compliance: 100% adherence to PMI schedules and road tax renewals.

Better Driver Communication: Instant defect reporting and smooth debriefing processes.

“Aquarius’s support has been outstanding. Their ability to adapt to customer needs keeps us here all these years later.”

INTEGRATION SUCCESS WITH LTS GLOBAL SOLUTIONS

LTS Global Solutions is a dynamic and fast-growing privately-owned supply chain management partner that engages, designs, implements, and delivers bespoke transport and freight solutions on a UK and global level. In 2024, they collaborated with Aquarius to streamline and digitise their compliance and fleet management processes.

LTS sought a solution capable of consolidating multiple operational aspects into a single, efficient platform. They worked with Aquarius to integrate crucial functions, including compliance reporting, vehicle maintenance, and workforce management, into a comprehensive digital system.

Integration Process

This approach involved implementing several integrated digital solutions.

RESULTS & IMPACT

Celebrating 25 years in business, LTS’s latest investment reflects its commitment to operational excellence, and impact of this integration is as follows:

Operational Efficiency: Reduced administrative burden by consolidating multiple systems into one.

Enhanced Compliance: Increased ability to track and manage compliance requirements seamlessly.

Greater Transparency: Improved oversight of workforce management and fleet operations.

API Integration: LTS’s proactive engagement and use of the software’s open API enabled seamless integration with existing business tools, further enhancing operational efficiency and connectivity.

Future-Proofing: Positioned LTS for long-term success with a scalable, modern solution.

Earned Recognition: Accreditation achieved in March 2025.

Dave

Hands, Managing Director at LTS Global Solutions said:

“By converting to Aquarius, we’ve been able to streamline processes by bringing all our compliance, fleet, and workforce management requirements under one single comprehensive system. What this has done for us as a business is truly significant.”

PHOENIX BUSSING –SIMPLY THE BEST IN LUXURY TOURING

Since 1988, Phoenix Bussing has provided luxurious sleeper buses for touring music artists. From just four converted buses, the company has grown into an industry leader with a fleet of over 40 purposebuilt 45ft double-decker buses.

Phoenix Bussing has served some of the biggest names in music, but supporting international tours presents immense logistical challenges, with buses and drivers often away for months at a time. Ensuring regulatory compliance under these conditions is a key priority for Phoenix Bussing.

To maintain service excellence and compliance, Phoenix invested in Aquarius’s ClockWatcher Elite system in 2012. This was further enhanced with remote downloading and eSign technology, streamlining driver and vehicle data management across the UK and Europe.

Before adopting remote downloading, compliance management was time-consuming, requiring significant effort to track driver data. Now, Phoenix seamlessly collects digital records without driver intervention, ensuring compliance while reducing administrative workload. eSign further strengthens compliance by allowing drivers to digitally sign and review notifications via the Aquarius App. This system also provides drivers with access to their schedules, ensuring full regulatory adherence without in-person oversight.

Andy Gray, Transport Manager at Phoenix Bussing, said:

“It’s a crazy busy time with music tours at the moment; and by having the confidence in ClockWatcher Elite to manage and report on our compliance data from any location, and having the best support from the entire Aquarius team, it frees our time, and our drivers time, to focus on the job in hand.”