$
Meals Meals Meals Meals Meals Meals
Day Day Day Day Day Day
1; 1: 2: 2: 2: 3:
Lunch on Own Snacks Continental Breakfast Keynote Luncheon Snacks Continental Breakfast
Registration Registration Set-up Fee Reg Online Registration Per person Regist. Fee For Reg Online
Registration Per person Registration CC Fees Badges (Lanyards, Plastic holders, paper for APA to Registration print) Registration Registration Supplies (Folders, etc.)
$5.00
Quanity
Total $21,420.00 $4,400.00 $500.00 $3,108.00
280
$5,180.00
168
300 200 280 300 200
$7,950.00 $800.00 $5,180.00 $7,950.00 $800.00 $1,787.50
168 100 165 165 100 150
154
325
$750.00 $1,625.00
$5.00
Feb 2011 BUDGETE D
Rate
Feb 2011 BUDGETE D
Sept 2010 FORECAS T
Management On Site Counsulting Fees Hotel Hotel Orrigton Room Rental AV Hotel Orrington Misc AV Meals Day 1: Continental breakfast
Total $21,420.00 $4,400.00
Sept 2010 FORECAS T
Quantity
$
$52,556.91
Sept 2010 FORECAS T
Rate
Feb 2010 BUDGETE D
Feb 2010 BUDGETE D
Expenses
$69,690.00
Feb 2010 BUDGETE D
Total Revenue
476.00
Rate
Quanity
$ 94,250.00
Registration, Special Events, Sponsorship and Room Concessions
COMMENTS
$20.95
300
$4,452.00 $400.00 $3,052.50 $4,372.50 $400.00 $2,775.00
n/a $5.00 $20.95 $36.65 $5.00 $20.95
n/a 250 375 375 300 250
$ $ $ $ $ $
1,250.00 7,856.25 13,743.75 1,500.00 5,237.50
$750.00 $770.00
$200.00 $3.95
300
$ $
200.00 1,185.00
$
4.95% on registration income, estimated; or 2.2% if paypal processes (This charge was also passed along by ). APA-IL can also obtain own merchant account which 1,500.00 would enable APA-Il to run CC's for a variety of things.
$250.00 $450.00
$224.90 $100.00
$ $
250.00 200.00
$1,900.00
$1,789.15
$
1,700.00
$147.50
N/A
$
100.00
1,500.00
Confernce Promo Card (Printing and Postage)
Marketing
Sponsorship Solicitation (Printing and Postage)
Marketing
Final Program Printing
$1,100.00
$1,414.00
$
Marketing Speakers Moblie Workshops Events Events Misc
Printing of banners, display boards, etc. Honoraria Speaker Fees
$500.00 $2,000.00
$800.00 $1,301.70
$ $
Mobile Workshops (Transportation/Snacks) Special Event Evening Special Event Wine and Cheese Misc. Supplies
$2,250.00 $2,500.00
$0.00 $0.00
$750.00
n/a
$ $ $300.00 $ $
$69,690.00
$52,029.75
$0.00
$527.16
Net Profit
Total 15,500.00 4,500.00 1,000.00 6,285.00
$ $ $ $
Marketing
Total Expenses
Per contrract, 1 per 45. Based on 181 rooms sold/45 540.00 = 4 rooms@ $135.00
Feb 2011 BUDGETE D
Total Room concessions
Prepared by Neela 4/11/2011
$18.00
Room rental only Internet, screens, misc mics Based on $20.95 pp inclusive Consider doing mobile workshop on this first day with lunch on own at restaurants Based on $5.00 pp inclusive Based on $20.95 pp inclusive Based on $ 36.65 pp inclusive Based on $5.00 pp inclusive Based $20.95 pp inclusive
Flat fee for reg online set up, for future years, this charge would be $0 as the set up would already be completed.
Envelopes, label Quantity: 2500 (Printed for 2010)
Quantity: 400 (Printed for 2010) 1 banner stand, 2 cassettes and 2 graphics. Also adding 800.00 HL's banner stand as of last budget inclusion. 1,200.00 Estimated for 3 speaker mileage and sleeping rooms 7,000.00 8,000.00 5,400.00 750.00
(Income of $4000 above, and additional costs of $3000) People on own ESTIMATED Based on $ 18 pp inclusive
$ 86,657.50 $
7,592.50
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