Puspa pratiwi lcvp ogv applicant

BOOKLET

Application

Local Committee Vice President AIESEC in UMM 18/19

As Executive Board of this entity, you are managing talent in your entity and make decisions related to them. We called this the role of talent management, which aim to make people decisions. Explain what are those people decisions?

GET Recruiment, Selection, induction.  Membership planning, membership Planning is about Planning for the membership need oy my entity based on your pipeline, stretegy, jobs/operations that need to be done and the culture you want to build. it is not just a process you complete every recruitment. it is an ongoing process of membership review and planning that needs to happen every Month.  Talent marketing, 1. figuring what members AIESEC needs to Operate in my Entity, 2. what is the value proposition of AIESEC membership that can connect both, 3. Figuring what youth in my Entity what and need.  Membership selection, a.k.a Reqcruitment member, there are 3 Process Talent plan & Promotion, Online Application, Intervie and assessment center  Induction, Get to know , including Local Conferences, National Conference,

As Executive Board of this entity, you are managing talent in your entity and make decisions related to them. We called this the role of talent management, which aim to make people decisions. Explain what are those people decisions?

KEEP : Engagement, Retention & The Team Standard  Team standard, Building (introduction, Plan, Personal Goal Setting), Performance (Regular Team Meeting,Regular one ton one, Tea, Day), Closing (Report, Transition, Debrief).  Engagement, if there's a member have a commitment in AIESEC or they have same vision with AIESEC  Retention, member who Hold out their Position.

DEVELOP: Education, Leadership, Development  Leadership development, how the team leader build the member leadership Potential  Capacity building/Learning and development , how the team leader build insight.

ď śMembership planning is about planning for the membership needs of your entity based on your pipeline, strategy, jobs/operations that need to be done and the culture you want to build. But it is not just a process that you complete every recruitment. It is an ongoing process of membership review and planning that needs to happen every month. Explain how membership planning works! there are 3 steps :

1. The Review -> LCVP have Membership Review (Talent Planning Worksheet) and have created lcvp goals for the member that lcvp wants, how ma-

ny, what type and what they will be doing and the culture they Live in.

ď śMembership planning is about planning for the membership needs of your entity based on your pipeline, strategy, jobs/operations that need to be done and the culture you want to build. But it is not just a process that you complete every recruitment. It is an ongoing process of membership review and planning that needs to happen every month. Explain how membership planning works!

2. The Pool -> LCVP have a goals for lcvp's member-

ship and selected and reqcruited the best from the pool that available to lcvp

3. Talent Marketing -> this step to find GTCM (Goal Target, Channel, Message, modelcommonly used in marketing tactics to help you create your Talent Marketing plan.The approach is to combine 1) the need from

AIESEC,

we can use the talent works sheet as a guide :

 After completing membership planning, entity has known how many people required per function and talent pool data of your entity. Then the next thing to do is to attract your pool through doing talent marketing. How do you attract your pool through doing talent marketing?

Start from Talent Planning First thing , you have to know what kind of people are you recruiting ?

Exercise – aiesec membership experience, ask to the members to write down their 1st experinec in aiesec what something different from them.

Exercise – best Talent, interview 10 top members in our entity, find out the common behaviour Exercise –member persona, is a semi fictional representation of your ideal member.

Market Analysis Conduct market analysis, we have to do a research. Understand of our market of competition and understand the jobs the youth want to get down, the pains and gains.

How do I package aiesec membership ?

After we know all of those things. We already understand how to package

ď śYou now have applicants and ready for the selection process. The next step is, how do you ensure that you recruit the right people in the right place and in the right time through doing membership selection?

The process that we need to do are Talent plan and promotion We need tp choose what works for our mate. We have to prpared our team for selection through, interviewing, asking question/probing, reading body language and making evaluation or assesment.

Online application We should ensure that we are retaining all our sign ups in our CRM for future talent pool.

Interview Do a personal interview explain about the task that we given Assesment center Selection based on the leadership qualities

ď śCongratulations! You now have people that is ready to undergo Management Trainee program. But within the first 10 days of their AIESEC experience, you must onboard them into organization through talent onboarding. How talent onboarding works?

Talent onboarding are Team Leader responsibilities, Each Team leaders responsible to ensure that their members feel welcomed, confident, excited, and energized within their new environment.

Talent onboarding involve: -Special lunch/Coffer with your team members, follow up chat from induction -Giving them real work -Connect them with a peer buddy -Help them build a social network -Get to know the team -Bring up the AIESEC Value and LDM in conversation -Follow up induction day with a personal talk -Building team standards

ď śThe people you recruited has officially become your Management Trainee. You now must do one of the most challenging part in managing them, which are engage and retaining them through implementing Team Standard. Explain about Team Standard and how do you achieve 100% implementation of Team Standard?

Team Standard are used as a guide for team leaders to create good team experiences, that is team minimum were the minimum

expectations that team leaders had to deliver.

Team Standard being implemented 100% when team leaders goes through all the phases as a team, which is there are 3 phases that team

should goes through Building (Introduction, Plan, PGS) Performing (Regular Team Meeting, Regular One to One, Team Days) Closing (Report, Transition, Debrief) All that 3 phases should being implemented 100% then all team

After you succeed to engage and retain your trainee, the other most challenging part is that you must build their capacity to achieve organization’s goal through implementing Learning and Development program. Explain about Learning and Development Program and how do you achieve 100% implementation of Learning & Development program?

Learning and development is a tool to build connection between organizational needs and personal needs to boost perfomance. LnD talking about knowledge, skills, and attitudes of its member.

The way how to achieve 100% implementation of LnD program are: • Delivering a value based on learning framework which are (hard skill and operational knowledge) and LEAD (sof skill and leadership) • Tests for knowledge, skill and attitude to each newie,junior and senior member • We have to optimize the learning process • Membership education

ď śYou almost did whole talent management process, now how do you ensure the ultimate goal of AIESEC which is leadership development of your member can successfully happen?

We already learn about team standard which are, build, perfoming, closing. At the beginning we know how was the importance of building personal goals, setting and planning. So we have the tools to scale , we develop our

member or not yet ? We need to complete every single part of team standard itself, it as the key to make leadership happen.

ď śWe have people analytics every quarter to monitor, analyze and improve your member and organization.

-

What are the things that included into people analytic?

Who are our member? (major and functional), do our member believe in our product?, member satisfied of AIESEC experience and understand their role in AIESEC, how is our leadership?, performance of team standard, NPS, LDA. - How people analytic works?

Analyze the whole talent management process for improvement, member development and better alignment to strategic management and organizational goal.

- How do you successfully implement people analytic every quarter to improve your member and organization?

We have to make sure: 1.Measuring GET, DEVELOP, and KEEP the Leadership in our Entity 2.collecting the right kind of DATA, to make the right decision

ď śWhat are the measurements (LAG and LEAD measure) of talent management?

LAG Productivity, Retention rate, NPS and Leadership development LEAD measure: Team standard implementation,

LDA, LnD implementation, Monthly RnR, and HR fulfillment on time based on profiling

PERSONAL QUESTIONS

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What is driving you to continue your journey as Local Committee Vice President?

LCVP experience will give a lot of benefits for myself. For example practical experience, I will work with a team that have different background and

personality. I am little bit selfish but in this position I must to decrease that bad habit.

, I’

the problems with a team. In this context, I’

learn how to communicate with other and develop my public speaking. Then, help many people is make me happy.As a teacher has a good academic experience it

’ enough, because students needs is always changing.

 What is your personal SWOT? How you optimize your strengths and overcome your weakness? How can you implement your strength to your LC needs? How can you implement your strength to your EB dynamic?

S

: CONFIDENT, GOOD LISTENER, HARDWORK, PASSIONATE

W

: UNFOCUSED, SENSITIVE, POOR LONG TERMPLANNERS,

CONFLICT

AVERSE

O T

: AMBITOUS : LESS OF CREATIVITLY

As a LCP I will give my big contribution to my entity. One of my strength is confident, I will

influence my self confident to EB team. With this thing, we will be less of stress. Enjoy our duties in AIESEC. Also, we will perform better. Whether people completing personal or job-related tasks, we will do a better job when we are confident in what

’

doing.

ď śWhat is your value? Tell us 3 about that Trust A team member who feels she is in a trusting team environment may be more willing to bring up concerns that are relevant to the team's goals or its members

Commitment Team members committed to their work groups more likely will focus on the positives of our goal.

Accountability In this value we will create clarity about the importance of achieving these goals.

ď śWho is your leadership role model? Please tell what and why you admire the most from him/her?

Muhammad Prophet, He is the great leader for me. Because he really hard work guy that always give his best to do something. he is honest person, no matter how hard the situation that he faced, he always honest with people. He had warm heart even with people who hated him.

ď śWhat is your ultimate goal in life? What are your SMART Goals in 3,5,10, and 15 years from now?

I want to be an Extraordinary Teacher

S : I want to improve every skill that students have M : use specific asessment to the students A : Education system in Indonesia R : Teaching strategy T : For 5 years

What was your greatest achievement in your life? Why you choose that as your greatest achievement? How was your effort behind the achievement?

There is a mentoring program in my department. I have to complete the regulation to being as a mentor, I’

I’

V

application letter.

two lecture. I was elected as one of the mentor

in that program. My role in this program of course as a , I’

15

their skills which are reading, listening,

speaking and writing skill. I challenged my self to teach them. From

I’

knew the teaching and learning process and how to develop teaching and learning method.

ď śWhat was your greatest failure in your life? What was the biggest learning you got from it?

When I was rejected in one of big scholarship in Indonesia, many people

called the Djarum Foundation. Honestly, this scholarship was one of my goals as student of university. Then I failed in second round of the selection. I were crying and blame myself, I feel stupid at that time and should forget

that

.F

I

, ’

leaning. One day, if I want to apply something I need to focus and give best effort for it. The important thing is never blame myself or other people and always pray and istiqamah

Summarize your MBTI test result and correlate to yourself!

THE ENTERTAINER

Code : ESFP-T Role : Explore Strategy : Social Engagement MIND = EXTRAVERTED ENERGY = OBSERVANT

NATURE = FEELING TACTICS = PROSPECTING IDENTIFY = TURBULENT

ď śIf you have reach the peak of your life and you are about to die, what will be written in your life biography? What is the title? Create a synopsis consist with Opening, Main and Closing part.

The woman named Puspa Pratiwi was born On October 14th, 1997 in Padang. A simple woman who has a lot of dreams in life. I live with a warm and happy family. My early childhood was a typical middle class environment. Life to me means family, friends and carrier. After graduated from high school I decided to continue my study in other city. Live far with family is hard at that time but a lot of things that I got through living alone. I am also determined and vigorous individual. I encourage fighting for what you desire and believe in and do it through God because nothing comes easy and with God everything is possible. Motivated by my love for learning I ’ society. With definitive goal of becoming an Extraordinary Teacher. Through my passion for teaching, delivery the knowledge and make my students smart and finally found their passion is enough for me. Lastly, people will remember me as the woman who has a warm heart with her great dedicate as a Teacher and lots of achievement.

AIESEC EXPERIENCE

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Rank 3 main areas in AIESEC where you had the most experience! Highlight briefly in each and how your experience can benefit your LC ?

IR COORDINATO I , I’ with people who come another country. In that time my english ,I ’ english , I’ .F , I survive with a lot of challenge. It was my first role in aiesec. Benefit to my LC. I already know how to communicate with other people. S , I ’ differences.

OCP of HANDOVER As a leader for 5 people and handle this event was really interesting.

In that time we did not do operational or still disbanded. My OC was survive with this event because of unclear timeline, we did not get a place, less of audience numbers. Kak ivan was really helpful. He guide from the beginning till the end. A lot of thing that I learned from him, as ’ implement as a servant leader.

Rank 3 main areas in AIESEC where you had the most experience! Highlight briefly in each and how your experience can benefit your LC ?

Director of CEM I’ . by day I feel comfort and great being a part of this team. Meet new people, held an induction and deliver induction material is the interesting part because I can share AIESEC knowledge with the costumer. Ensure the quality of EP is really challenging because their experience depends on me.

I’ . N , I’ and this is something new for me.

I want to share all of my knowledge for them and ’ aiesec itself.

L I’ ’ value.

ď śExplain your most impactful inner and outer journey moment in AIESEC!

I have know who I am. I can Value myself, have a lot of personal goals that I need to achieve it. Also being more open minded. Having a good environment is really to affect myself.

Meet with people who has same goals are the great thing. Then, my support system really help me achieve my dreams

ď śBased on your AIESEC experience, please explain and elaborate 12 defining elements in AIESEC LQ to your member!

Based on my experience, LDA is the key to asses our Leadership Qualities. From the very first interaction with member we have set the expectation that AIESEC is providing a leadership development experience for them, so we need to make sure they get best value from our experience.

By using this tool we can know our personality before and after taking the experience, our leadership development, the solution oriented path level and etc.

Please explain about every point in AIESEC Way that can make people who read that see your personal connection with it.

Why I do realize and believe that young people is the key to a better future. We should to learn to adapt quickly and solve problems. Peace as a symbolize a world that does not conflict or other aspect of differences in humanity. Peace also describe being harmony with ourselves.

How Y , I . , I’ spirit to achieve my goals. AIESEC is my platform to explore and develop my leadership skills. Because aiesec, I need to prepared I’ share with people around me.

What AIESEC provide programs that help me to come out of my comfort zone by those program will create practical experience in challenging environment.

ď śWhat is AIESEC to you? Explain in one sentence.

It is a platform to learn and self development

ď śWhat is AIESEC 2020 means to you? What will be your contribution?

Is our ambition and purpose to make a better aiesec.

Learning from the past is the best teacher. Shaping what we do around what the world needs, growing disruptively, and being assessable to everyone everywhere. By those things can unite our actions and make sure that we are collaborative and supportive global network.

With this position I will contribute to help many people who want to develop theirself through cross cultural exchange.

Make sure they wil get a great experience after exchange.

Afterwards, they will share what they already got for people around them. It also increase they awareness of world needs. As we know shaping what we do around what the world needs is one of the goals of aiesec 2020.

ď śWhat is the top 3 needs of (your city/university)? How can AIESEC contribute to answer those needs? Please be specific with action step and measurement of success!

Self Awareness Student in UMM less of their environment. For example there is a lot of trash in the canteen although there are trash can in that place. So, AIESEC will give the contribution with IGV project that concern of SDGs number 15.

Living Diversity a lot of student that always judge others. In that case, they do not accept the differences. By OGV program we can help them to have cross cultural understanding.

Activating Leadership I think in UMM less essence of leadership. In fact, they always blame each other. Do not aware with their responsibility as a student.

Outgoing Global Volunteer 〒Please elaborate your role as LCVP OGV 18/19 In this position I’ve three main responsibilies which are Firstly, I am the person who responsible with people experience that want to develop theirself through ccross cultural exchange such as Global Volunteer.

By this program I’ve to give my best version of myself to our make costumer dsatisfy , create high quality of EP, and make them believe with aiesec is the only organization that provide self development to anyone.

Secondly, as a team leader in OGV I need to make sure all of my member have LDM in theriself and do their awesome based on their passion. In this postion I’m not only as a team leader of professional work but I need to be their friend who can share about personal things.

Lastly, In this position I’m as a vice president of OGV of AIESEC UMM, a person who will work with EB team and responsible to make a better AIESEC.

Outgoing Global Volunteer 〒Explain the standards implementation in each stage of the customer flow, and what are your strategies to increase the quality implementation it in 18/19?

20% GETTING STARTED We ensure that every young person willing to go on an exchange. Makesure we deliver our product very well. Give the clear explanation about the opportuniy. Create a great service for costumer. Also, have a good costumer tracking. Build an independent EP, make them believe with us through our values and impact that we want to build.

50% DIGITAL EVOLUTION We have to know our costumer interest,. So we can help them to take the project based on their interest or they looking for.

Outgoing Global Volunteer 〒Explain the standards implementation in each stage of the customer flow, and what are your strategies to increase the quality implementation it in 18/19?

100% MISSION ACCOMPLISHED We ensure LEAD base on defining elements. Every EP should receive the 16 SnS. In fact, as an OGV people we’ve to give great service for costumer, by delivering the values and always tracking them till the end of the project. The important thing is we build a good communication with EP. Having a good connection as a friend so they will believ and willing to complete the requirements.

Outgoing Global Volunteer 〒What is the STDP for OGV product?

SEGMENTING : UMM’s Students ( Fisip, Psikologi, Fkip, FH, Feb, Fpp, Fikes, FK, Fai) Batch: 2014,2015,2016,2017 • Money Spending : 700.000 - 1.250.000 1.250.00 - 2.500.000 2.500.000 - 5.000.000 >5.000.000

• Interest : Social project, self imrovement, Networking, Life changing experience.

Outgoing Global Volunteer 〒What is the STDP for OGV product?

TARGETING : UMM’s Students Faculty : FISIP, PSIKOLOGI, FKIP, FEB, FH, FIKES, FK. Major : HI, Psikologi, Kedokteran, Farmasi, Bahasa Inggris, Akuntansi, Manajemen, Ilmu komunikasi.

Interest : Networking, International Experience, Social Project, Education, Culture, Social life, Travelling, future investment.

Lifestyle : Consumtive, Art and Culture, Opportunities, Social media holic, Exist (kekinian), Hedonisme.

Outgoing Global Volunteer 〒What is the STDP for OGV product?

DIFFERENTIATION : Advantages • • • • • •

Deep Cultural understanding Challenging environment Networking Leadership skills Self Improvement Accessible International Awareness Always tracking Full of guidance No GPA and toefl Basic english for communication

Outgoing Global Volunteer 〒What is the STDP for OGV product?

POSITIONING :

ITS A TIME FOR YOU TO COME OUT OF YOUR COMFORT ZONE

Outgoing Global Volunteer 〒Create a SWOT analysis of OGV term 17!

S in

: Have a good synergies with marketing, good promotion booth and good deliver info session.

W

: Less of physical promotion and Virtual engangement

O

: Number growth and create KKN International

T

: Disatisfy tracking for EP

Outgoing Global Volunteer 〒What are your action plan to do OGV operation? Explain your three main focuses in operation of OGV next term and What are the MoS and how will you achieve your target?

Main Focuses

ATTRACTION

MoS # People will curious and questioning about the program

VALUE DELIVERY

# EP applicant will understand about the values of aiesec # EP applicant know what the world needs

BRAND ADVOCACY

# EP have a great quality #EP showcase the experience in their social media # they will promote that program to their friends

Outgoing Global Volunteer 〒What are your action plan to do OGV marketing? Explain what kind of innovation that you want to create for marketing of OGV next term and What are the MoS and how will you achieve your target?

MARKETING OF OGV

Physical

Virtual

Mouth to Mouth

MoS # Ensure people will pay attention # people curious about the program # decide to apply in hubspot # try to asking aboout the program # come to our booth # curious about the project and country provided # interest with the program # find any kind of information of the progam # Join the inductin session

Outgoing Global Volunteer 〒What are your action plan to do OGV marketing? Explain what kind of innovation that you want to create for marketing of OGV next term and What are the MoS and how will you achieve your target?

Physical , Virtual & Mouth to mouth Marketing For physical, we visit every class to promote our product. Make an interesting method such as play the EP returnee video.

For virtual, we post any kind of ogv activity in social media such as Instagram, we post the announcement.

Last for mouth to mouth, we ensure people who already apply the project will influence their friend to join the program too.

Outgoing Global Volunteer 〒What is your strategies to ensure good flow legality to fulfill audit checklist from OGV? In the beginning of the term, I will held a meeting give the legality knowledge by delivering the template and any kind of audit checkilst to OGV member. In every one month I will do a simulation OGV audit after that give them feedback, for those who complete the checklist will get a reward.

In this contexct I’ll ask the finance to help me deliver the legality knowledge. So, it decrease miss understanding during the operational.

Afterwards, there will be one folderin google drive to collect all the ogv data. Also, every member should fill the data tracking to know about the letter that they already done.

Outgoing Global Volunteer 〒Please visualize your OGV structure for 18/19 based on what you think OGV UMM needed for next term! And mention the main role and job description.

SnS DELIVERY MANAGER EXCHANGE DELIVERY AND IR MANAGER

EVENT MANAGER

VP

Incoming Global Volunteer For 2nd Preference

〒What are the strategies to make the process time faster ? beside using astronaut.

• Create a good project, we can start by the title of the project , make a unique title.

• Have a good synergies with marketing to do a promotion • Have a good synergies with OGV to promote the project through webinar • Clear timeline • Build a good connection between EP applicants and their manager or VP

• As a IGV people has to fast respond in every condition • Always maintaining EXPA

Incoming Global Volunteer For 2nd Preference

〒What will you do to keep your member in a good performance?

• Do or complete all the things of team standard • Makesure team leader know the member well • Do RnR in every month • Member tracking

• Team leader as afriend to member • Feedback

Incoming Global Volunteer For 2nd Preference

〒Please tell me how the way boost the quantity of Eps for next term ?

1. Build a project based on SDGs 2. Create an impactful and relevant project

3. Preparing partnership and boosting matching 4. Utilizatation of ecxchange standard

Incoming Global Volunteer For 2nd Preference

〒Please define the contribution each functional in every part of customer flow ?

ATTRACTION, Stranger (updating of the opportunity provided, explain aiesec producet with the effient way), Open (get to know the EP, Igv need to respond around 48 hours, mainting EP status on EXPA).

CONSIDERATION, Accepted (help EP to find the best project for them, check if there’s

anything external that can influence the choice, makesure EP knows and understand what is an AIESEC experience), In progress (support our EP about the all documents needed, Check bureaucracy together).

Incoming Global Volunteer For 2nd Preference

〒Please define the contribution each functional in every part of customer flow ?

VALUE DELIVERY, Approved (Give final suggestions on how to live the experience at its best, Ensure that the EP had/is having a skype chat with the his/her buddy to set the lsat details, check together again his/her personal goal for the experience, expectations, create together a “To do list”), Realized (Keep communication with the HE, Remember to speak about reintegration) BRAND ADVOCACY,

Completed (Run the Reintegration Seminar, Involve the EP into every event you’ll run to let him/her share the experience with others).

Incoming Global Volunteer For 2nd Preference

〒What are your strategies to make our product have a good NPS ?

• Creating an impactful and relevant project

• Maintaning good relation with stakeholder • Build a international relation parrnership • EP reintregration

• Project development

LINK OF APPLICATION VIDEO

https://www.youtube.com/watch?v= d4f8urupq5o