Ika risna lcvp ogv applicant aiesec umm 1819

BOOKLET APPLiCATION Ika Risna_Local Committee Vice President of oGV Applicant AIESEC in UMM 18/19 https://youtu.be/lGSFHLFTdwk

Talent Management Questions

As Executive Board of this entity, you are managing talent in your entity and make decisions related to them. We called this the role of talent management, which aim to make people decisions. Explain what are those people decisions?

GET Recruiment, Selection, induction.  Membership planning, membership Planning is about Planning for the membership need oy my entity based on your pipeline, stretegy, jobs/operations that need to be done and the culture you want to build. it is not just a process you complete every recruitment. it is an ongoing process of membership review and planning that needs to happen every Month.  Talent marketing, 1. figuring what members AIESEC needs to Operate in my Entity, 2. what is the value proposition of AIESEC membership that can connect both, 3. Figuring what youth in my Entity what and need.  Membership selection, a.k.a Reqcruitment member, there are 3 Process Talent plan & Promotion, Online Application, Intervie and assessment center  Induction, Get to know , including Local Conferences, National Conference,

KEEP : Engagement, Retention & The Team Standard  Team standard, Building (introduction, Plan, Personal Goal Setting), Performance (Regular Team Meeting,Regular one ton one, Tea, Day), Closing (Report, Transition, Debrief).  Engagement, if there's a member have a commitment in AIESEC or they have same vision with AIESEC  Retention, member who Hold out their Position.

DEVELOP: Education, Leadership, Development  Leadership development, how the team leader build the member leadership Potential  Capacity building/Learning and development , how the team leader build insight.

ď śMembership planning is about planning for the membership needs of your entity based on your pipeline, strategy, jobs/operations that need to be done and the culture you want to build. But it is not just a process that you complete every recruitment. It is an ongoing process of membership review and planning that needs to happen every month. Explain how membership planning works! we can use the talent works sheet as a guide ----> : there are 3 steps : 1. The Review -> LCVP have Membership Review (Talent Planning Worksheet) and have created lcvp goals for the member that lcvp wants, how many, what type and what they will be doing and the culture they Live in.

2. The Pool -> LCVP have a goals for lcvp's membership and selected and reqcruited the best from the pool that available to lcvp

ď śMembership planning is about planning for the membership needs of your entity based on your pipeline, strategy, jobs/operations that need to be done and the culture you want to build. But it is not just a process that you complete every recruitment. It is an ongoing process of membership review and planning that needs to happen every month. Explain how membership planning works!

3. Talent Marketing -> this step to find GTCM (Goal Target, Channel, Message, modelcommonly used in marketing tactics to help you create your Talent Marketing plan.

The approach is to combine 1) the need from AIESEC, 2) the need of the students (market need) and 3) what AIESEC can offer. ---------->>

After completing membership planning, entity has known how many people required per function and talent pool data of your entity. Then the next thing to do is to attract your pool through doing talent marketing. How do you attract your pool through doing talent marketing?

Start from Talent Planning First thing , you have to know what kind of people are you recruiting ?

Exercise – aiesec membership experience, ask to the members to write down their 1st experinec in aiesec what something different from them.

Exercise – best Talent, interview 10 top members in our entity, find out the common behaviour Exercise –member persona, is a semi fictional representation of your ideal member.

Market Analysis Conduct market analysis, we have to do a research. Understand of our market of competition and understand the jobs the youth want to get down, the pains and gains.

How do I package aiesec membership ?

After we know all of those things. We already understand how to package our membership

ď śYou now have applicants and ready for the selection process. The next step is, how do you ensure that you recruit the right people in the right place and in the right time through doing membership selection?

Membership Selection The process that we need to do are - Talent plan and promotion We need tp choose what works for our mate. We have to prpared our team for selection through, interviewing, asking question/probing, reading body language and making evaluation or assesment.

- Online application We should ensure that we are retaining all our sign ups in our CRM for future talent pool.

- Interview Do a personal interview explain about the task that we given - Assesment center Selection based on the leadership qualities

ď śCongratulations! You now have people that is ready to undergo Management Trainee program.

But within the first 10 days of their AIESEC experience, you must onboard them into organization through talent onboarding. How talent onboarding works?

Talent onboarding are team leader responsibilities. Each team leaders responsible to ensure that their members feel welcomed, confident, excited, and energized within their new environtment.

Talent on boarding involved: - Special lunch/coffee with your team membe, follow up chat from induction - Giving them real work - Connect them with their peer buddy - Help them to build a social network - Get to know the team - Bring up the AIESEC value and LDM in conversation - Follow up induction day with personal talk - Building team standards

ď śThe people you recruited has officially become your Management Trainee. You now must do one of the most challenging part in managing them, which are engage and retaining them through implementing Team Standard. Explain about Team Standard and how do you achieve 100% implementation of Team Standard?

Team standard are used as a guide for a team leaders to create good team experiences, that is team minimum were the minimum expectations that team leader had to deliver.

Team standard being implemented 100% when team leaders goes through all the phases as a team, which are: - Building (introduction, plan, PGS) - Performing (regular team meeting, regular one to one, team days) - Closing (report, transition, de brief) All those 3 phases should be implemented 100% then all of team standard can be fulfilled.

After you succeed to engage and retain your trainee, the other most challenging part is that you must build their capacity to achieve organization’s goal through implementing Learning and Development program. Explain about Learning and Development Program and how do you achieve 100% implementation of Learning & Development program?

Learning and Development is a tool to build connection between organizational needs and personal needs to boost performance. LnD talking about knowledge, skills, and attitude of its member.

The way how to achieve 100% implementation of LnD program are: - Delivering a value based-learning framework which are learning (hard skill and operational knowledge) and LEAD (soft skill and leadership) - Tests for knowledge, skills and attitude to each newie, junior and senior member - We have to optimize the learning process - Membership education You almost did whole talent management process, now how do you ensure the ultimate goal of AIESEC which is leadership development of your member can successfully happen? we already learn about team strandard, there are build, perfoming, closing. At the begining, we know how’s the importance of building personal goals setting and planning. So we have the tools to scale have we develop our member or not yet? We need to do every single part of team standard itself as the key to make leadership happen.

ď śWe have people analytics every quarter to monitor, analyze and improve your member and organization.

- What are the things that included into people analytic?

Who are our member? (major and functional), do our member believe in our product?, member satisfied of AIESEC experience and understand their role in AIESEC, how is our leadership?, performance of team standard, NPS, LDA. - How people analytic works?

Analyze the whole talent management process for improvement, member development and better alignment to strategic management and organizational goal.

- How do you successfully implement people analytic every quarter to improve your member and organization?

We have to make sure: 1.Measuring GET, DEVELOP, and KEEP the Leadership in our Entity 2.collecting the right kind of DATA, to make the right decision ď śWhat are the measurements (LAG and LEAD measure) of talent management?

LAG: Productivity, Retention rate, NPS and Leadership development LEAD measure: Team standard implementation, LDA, LnD implementation, Monthly RnR, and HR fulfillment on time based on profiling

PERSONAL

QUESTIONS

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 What is driving you to continue your journey as Local Committee Vice President?

There are so many things that I’ve learn by being a staff and manager, but it doesn’t enough for me because I want to more explore about myself, find my passion and give that I got to other people. It challenge me to develop myself how to living diversity and build a good team with the best experience for them. My dream is I want to see some people growing to be better and I’m being a part of it.

I believe that LCVP journey will give me a power to achieve my dreams here.

 What is your personal SWOT? How you optimize your strengths and overcome your weakness? How can you implement your strength to your LC needs? How can you implement your strength to your EB dynamic?

S: I’m full of commitment and practical person. I easily find the reason why I have to try something. I’d love to learn and survive even I don’t know how it works before but I just keep myself to do it.

W: I’m not a long-term planner even more in detail, I rarely make a plan at least just for a week. And I’m lack of confidence to do something new in front of people who have more experiences than me.

O: I’m in the right place to learn and develop myself include the people who full of trust, dedication, integrity inside it. So here, I won’t to make it trifle away by taking experiences as much as I can.

T: A lot of people with difference personality because I’m not used to handle a situation like this and in the next term is my sixth semester of college which is the most hectic time.

 What is your personal SWOT? How you optimize your strengths and overcome your weakness? How can you implement your strength to your LC needs? How can you implement your strength to your EB dynamic?

To overcome my weakness, I’m a person who prefer to learning by doing so I can approach my team mate or my team leader to educate me about how to make a plan and I’m as a practical person, everything can be improved by doing something as much as I can to develop a self-confidence.

To implement my strength to my EB dynamic is when we face such a big problem, we only can fix it with our commitment to stay and finding the solution together. If not, we will easily lose the essence and didn’t do anything for our entity.

 What is your value? Tell us 3 about that my top 3 value are sincerity, commitment, and exploration Sincerity, a result without sincerity will not be maximal and I believe that people will trust me if I do something with seriousness and honest.

Commitment, through commitment we will dedicated our time and energy for our activity wisely no matter how’s the condition.

Exploration, I always try to find what I am, what I want to be and what I can give so I have to do self-exploration in every important things.  Who is your leadership role model? Please tell what and why you admire the most from him/her? my leadership role model is Jack Ma. First, being a rich person he never thought that what’s he got isn’t his own but the trust from the society. He believes in young people as our generations by giving them an empowerment. He is the one person who never give up in his life. He teach us how giving up is the greatest failure and everyone still have a chance for something that they want to achieve, you just need to working hard and don’t complain.

ď ś What is your ultimate goal in life? What are your SMART Goals in 3,5,10, and 15 years from now?

SMART GOALS IN 3 YEARS In 2020, as a fresh graudate i will go to start up company, giving more about what i’ve learn in the college by looking for every opportunities and push my skills.

SMART GOALS IN 5 YEARS In 2022, i want to build at least one start-up company of my own with my friends who have the same goals with me by taking much knowledges when i working for others.

SMART GOALS IN 10 YEARS In 2027, i will expand my only one start-up company to being a social business by utilize every capable young people and create action for a cause that I care about.

SMART GOALS IN 15 YEARS In 2032, i will dedicate my life for my family and let someone handling my social business wisely by looking for trusted person who have commitment there.

 What was your greatest achievement in your life? Why you choose that as your greatest achievement? How was your effort behind the achievement? =my greatest achievement is when I was elected as a manager in AIESEC. I just can’t believe, me as a very pessimistic person, have no organization experience before, but there were some person who gave me a trust in the position.

Personally, my effort is I try to prepare mental building to break my limitation and coaching to vp related, get to know more about the position itself and tell them what I worried about.  What was your greatest failure in your life? What was the biggest learning you got from it? =My greatest failure is when I run away from a problem and try to don’t care about it. Which is in the end, it makes a worse circumstance that have a significant impact on my family life. Something that I have learn from this failure is about I have to face any problem wisely and think twice for the long-term impact not just for myself but the others too.

 Summarize your MBTI test result and correlate to yourself! =ESFP-A (Entertainer) Extraverted: Actually, I’m being expressive with some people only if when I already feel comfortable to interacting in their surroundings. I’m a person who like to engage external environment, and I’m feeling enjoy to push the l imits which is to challenge my weakness by my own way.

Observant: I prefer to do practical and utilize everything around me than do by a theoretical. I most likely to experiencing directly based on facts, tools and concrete objects.

Feeling: Mostly, I’m using my heart to decide on things. I prefer to working in a team than competing. I often can’t control my emotional and feeling guilty when I made some mistakes by myself.

Prospecting: I’m more flexible when facing a challenge and I going with the flow than a plans I’d love to join in some opportunity that I believe it will be impactful.

Assertive: I’m not stuck about what happen in the past. What have been done is done, I just try to do more and be more than right now. I confident with my abilities to do challenging activity.

 If you have reach the peak of your life and you are about to die, what will be written in your life biography? What is the title? Create a synopsis consist with Opening, Main and Closing part. = what i will be written on my life biography are about what i’ve learn and what’s my struggle to achieve something so i’ll named it what i have been done..

First, i will intriduce myself like what kind of me as a person before, what’s my strength and weakness, what i’ve worried and afraid about something. Then, i will well about what’s change me, my mind, my personality like what happen and why it can make me better then before to got my achievements. In the end, i will talk about the benefit itself and how it really worth for me and others too.

AIESEC EXPERIENCE

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 Rank 3 main areas in AIESEC where you had the most experience! Highlight briefly in each and how your experience can benefit your LC ? = the main areas in AIESEC where i had the most experiences are OC, manager because actually i don’t have any experiece outside those areas. That experience can benefit LC because the more LC offer us opportunities and we are interest about that until we decide to explore, the more they will have capable HR and easily building essence to their member and of course it will impacting the retention of member itself.  Explain your most impactful inner and outer journey moment in AIESEC! = the most impactful that I’ve got by my outer journey is challenging role and environments. the most impactful that I’ve got by my inner journey is understanding my personal value which is sincerity, commitment and exploration. My current role give me the space to getting know more about myself and sensing deeply about what I value the most in everything that I do here in AIESEC as my outer journey.

 Based on your AIESEC experience, please explain and elaborate 12 defining elements in AIESEC LQ to your member!

= world citizen  believe in their ability to make a difference in the world, interested in world issues, enjoy taking resposibility for improving the world = self aware  understand and lives personal values, focusing on strength over weakness, explore one’s passions = solution oriented  adapts and shows resiliece in the face of challenges, transmit positivity to move forward throughout uncertainity, take risks when needed = empowering others  communicates effectively in diverse environtments, develop & empoer other people, engage with others to achieve bigger purpose.

ď ś Please explain about every point in AIESEC Way that can make people who read that see your personal connection with it. = why? Show us the main goals of aiesec which is peace and fulfillment human kind potential and the people who feel that they have personal connection with it means we have an align purpose.

How? As a youth who are the people that can unlock a better future need so survive here and believe that leadership is a fundamental solution for our goals What? Here we dedicate ourself to get development by practical experiences and challenging environtment which is only the real people who have commitment will stay survive. ď ś What is AIESEC to you? Explain in one sentence. = as my first organization i felt that i will find my passion here, im litteraly in the right place to develop and explore not only myself but the people around.

 What is AIESEC 2020 means to you? What will be your contribution?

In Aiesen 2020 give us more knowledge about The AIESEC way, A2020 Creation, A2020 Strategy, A2020 Global Timeline, Roadmap Implementation Methodology, AIESEC Experience refershment process. The things that we can do are implementing what’s in roadmap 17.18., and understand foundational projects.  What is the top 3 needs of (your city/university)? How can AIESEC contribute to answer those needs? Please be specific with action step and measurement of success! = 1) in my university, there are so many people who have capability on financial but without a right mindset to invest for their own development. We are as an aiesecer needs to open mind some people/student like that through our main progam. Mos: %of growth and sustainable number of EP who join aiesec’s program. 2) in my current city which is malang that known as a city of education and have many capable youth here, like what our vision we need to spread LDM for Malang by engage and unite young people in Malang. Mos: #of community, market, customer who have engage with aiesec UMM.

Strategic Questions

Outgoing Global Volunteer 〒Please elaborate your role as LCVP OGV 18/19

The role of LCVP oGV 18/19 are to handling the people which are HR and customers who engage with AIESEC experiences by outgoing global volunteer and knowing about the SWOT in this term deeply to create some strategic to make sure that our next term will be growth and sustain. the main activity itself are to do strategic planning, recruiting manager, deliver and fulfil team standard, tracking and facilitating manager and build a great team management.

Outgoing Global Volunteer 〒Explain the standards implementation in each stage of the customer flow, and what are your strategies to increase the quality implementation it in 18/19?

Attraction  First time the stranger attracted with our product which is global volunteer and want to get more information.  Strategies: strengthen virtual marketing, held physical oGV event, make a good synergy with PR, timeline for open physical booth in the beginning of college.

Consideration  As a lead they consider to be a customer by joining global volunteer program  Strategies: build a trust between lead to crm and epm by personal approach, make induction more powerful by team activity

Outgoing Global Volunteer Value Delivery  Customer experiencing our GV product (approved-realised)  Strategies: advanced parents engagement, personal approach, service quality focus, tracking PDP, give GV brand challenge during realization

Brand Advocacy  Customer doing promotion of our product/brand to others about their Aiesec experiences  Strategies: appreciation by digital content, showcasing and rewarding the result of GV brand challenge, preparing EP returnee to reintegrate with aiesec by offering important position opportunities to continue their aiesec journey.

Outgoing Global Volunteer 〒What is the STDP for OGV product?

Segmenting: Faculty of psychology, medical, justice, economics and business, animal and agriculture science, social and political science, Islam studies teaching sciences and education with age around 17-28 years old, money spending 700.000 ≤ 5.000.000 per month, interest with social project, community service, networking, life changing experience

Targeting: University of Muhammadiyah Malang Faculty: FISIP, FEB, FIKES, FAPSI, FKIP, HUKUM Age: 17-23 Interest: Networking, International Exp, Social Project, Education, Culture, Social Life, Traveling, Future Investment.

Lifestyle: Consumtive, Art and Culture,Opportunities, Socmed Holic, Exist, Hedonism.

Outgoing Global Volunteer 〒What is the STDP for OGV product?

Differentiation: Deep cultural understanding Challenging environment Direct social impact Leadership Improvement

Positioning: Grow for a change

Accessible Always tracking Full of guidance No GPA and TOEFL Basic English for communication

Outgoing Global Volunteer 〒Create a SWOT analysis of OGV term 17!

S: delivering value, converting number in every stage of customer flow, good team management, HR performance, essence W: brand awareness, lack of virtual marketing, less of HR in x-project delivery, lack of engaging all GV market (campus 2), improvement needed in induction session O: potential market, time availability to open physical booth

T: parents permission, customer mind-set, external activity

Outgoing Global Volunteer 〒What are your action plan to do OGV operation? Explain your three main focuses in operation of OGV next term and What are the MoS and how will you achieve your target? 

Brand advocacy of oGV

MoS: % 100 of EP returnee create a good brand advocacy about global volunteer (video, blog, campaign, etc)  create a global volunteer branding challenge to each exchange participant

Outgoing Global Volunteer 

Growth and sustain number of experience MoS: #45 of EP approved gain in the Global Volunteer summer season  strengthen the brand advocacy itself to get more attraction of customers

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Reintegration MoS: #10 of EP returnee decide to integrate themselves to continue aiesec journey as member.  offering valuable position opportunities in the oGV structure which is EPM

Outgoing Global Volunteer 〒What are your action plan to do OGV marketing? Explain what kind of innovation that you want to create for marketing of OGV next term and What are the MoS and how will you achieve your target?

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Volunteer go abroad event, like we held a seminar event project for student in University of Muhammadiyah Malang to branding our global volunteer program as a leadership platform and show the opportunities in GV Aiesec UMM #1 oGV event held in the beginning of summer season.

Outgoing Global Volunteer 

GV Branding Challenge, by vlogging, blogging, campaign or any creative marketing tools to every EP global volunteer and show case into social media of Aiesec UMM %100 of EP returnee join the GV branding challenge

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Create a writing competition about exchange story as a volunteer tp EP and engage media partner like bestari or LC (B2B) to post the best creation on campus magazine.

#1 the best creation of EP posted by media partner.

Outgoing Global Volunteer 〒What is your strategies to ensure good flow legality to fulfill audit checklist from OGV? Audit checklist given by finance/legality in the beginning of term. Each functional in oGV have to fulfill audit checklist every weekly meeting about what we have done this week.

In this AUDITing revolution divided into two part which is oGV data processing and EP data processing.

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oGV data processing  MoM, JD, timeline, survey, NPS, SNS, partnership, tracker, etc EP data processing  insurance & visa database, survey, parent permission, CV

Outgoing Global Volunteer 〒Please visualize your OGV structure for 18/19 based on what you think OGV UMM needed for next term! And mention the main role and job description

VP/Squad Leader

Customer Attraction Brand Executive Manager oGV Event

Customer Relationship Manager Customer Experience Manager

SNS

EP Mentor

X-Project Delivery Manager

EP Mentor

EP Mentor

Outgoing Global Volunteer Brand Executive Manager Main role: as a main gate of customer’s experience through outgoing global volunteer by building great brand advocacy and handling all of oGV marketing activities.  Customer Attraction Job Description: 1. Physical & virtual marketing 2. Brand filtering 3. Digital Marketing Content 4. Brand Awareness

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oGV Event Job Description: 1. Engage oGV partner 2. PIC of oGV event 3. GV brand challenge 4. Brand Awareness

Outgoing Global Volunteer Customer Relationship Manager Main role: responsible of being consultant, customer engagement, deliver to customer to get knowledge, essence and value of global volunteer itself.

Job Description: 1. Delivering Value 2. Induction to customer 3. Parents engagement 4. Customer Tracking open-apply 5. Personal approach

Outgoing Global Volunteer Customer Experience Manager Main role: make sure for each exchange standard implemented and EP got the best experience which will impacting our Net Promoting Score.

Job Description: 1. Held GV Conference 2. Induction content delivery 3. Reintegration EP - SNS Job Description: 1. Webinar 2. EPM Survey 3. SNS Survey

Outgoing Global Volunteer X-Project Delivery Manager Main role: Quality and value delivery, working hard to following up EP in every stage of CF, make a good IR for relationship/partnership.

Job Description: 1. IR tools (LC booklet, partnership booklet) 2. Maintaining EP and EPM 3. Auditing EP processing data 4. Personal development planning 5. Quality control 6. Follow up iGV - EPM Job Description: 1. Lead Class ( Edu for travel insurance, visa, paspor, interview, etc) 2. Mentoring ep apply-complete 3. Collecting EP documents 4. Follow up iGV

Public Relation For 2nd Preference

ď ś What public relation means to you? = public relation is the mouth of an organization, it survive for success and reputation. Public relation aims to make a connection to its partner by build the understanding and decide to support our goals, positioning Aiesec UMM until the way how we maintain them. The goal of a business is to build a positive image and sustainable relationship. ď ś How can you ensure yourself to handle not only the operational thing but also the talent capacity of your team? = I have to implement team standard well as a tool of talent management itself. So, during we do operational things I will know the development of talet capacity every each of manager or member like setting expectation and personal goals first

Public Relation  What is your strategy to change the AIESEC branding in university? = engage internal partnership in university itself to showcasing every our main product which is global volunteer as a leadership platform, and create more digital public relation to external.  Please make a SWOT of branding awareness in university area based on external view!

S : have a real works and achievement, capable HR W : most of our customer didn’t know yet the main goals of aiesec umm O : potential market T : we still can’t expand the market

For 2nd Preference

Public Relation For 2nd Preference

ď ś PR is about branding and make an event. What kind of event do u want to make to increase the branding awareness of AIESEC UMM in university?

= in the next term, I really want that Aiesec UMM can held YouthSpeak Forum as the one of our fifth main programs, and i have to build a good relationship in every department in aiesec which are iGV and oGV to know about what they need like GV branding competition.