Humarchboardbook

Circle K International at Howard University 2015 March Board Trainer February 24th through March 3rd 2015

Wednesday, March 4th 2015 Social Work Conference Room Howard University

Table of Contents Board Meeting Logistics DOTC Board Meeting Agenda……………………………………………………………………... 3 Minutes to Be Approved February Board Meeting Minutes………………………………………………………………...….4 Board Reports by Board of Officers Board Report by Treasurer Elexus Johnson……………………………………………………..….8 Board Report by VP of Service Miles Nimmons…………………………………………………...9 Board Report by VP of Administration Janaya Hampton……………………………………..10 Board Report by Secretary Annette Lebby……………………………………………………....12 Board Report by President Daryl Parker …………………………………………………………13 Board Report by Immediate Past LTG Allee Clark……………………………………………....14

Other Documents Sample Activity Sheet…………………………………………………………………………..……15

By Law Amendment Proposal………………………………………………………………………16

I.

Call to Order

II.

Explanation of Agenda

III.

Approval of February Board Minutes

IV.

Bonding Activity

V.

What is your definition of a good and bad leader?

VI.

CKI 201 Lesson

VII.

Board Reports a. Treasurer b. Vice President of Service c. Vice President of Administration d. Secretary e. Kiwanis Advisor f. President

VIII.

Committee Reports a. Historian b. Public Relations c. Social Committee

IX.

Board Project

X.

CKI Service Week a. Activity Sheet b. Deadlines c. Agenda For first interest meeting d. Committee Applications

XI.

Bylaw Proposal

XII.

Open Discussion

XIII.

Adjournment

February Board Meeting Minutes February 24, 2015 at 8:00 PM

I.

Call to Order 8:16

II.

Attendance

III.

Name

Position

Present

Allee Clark

PLG

X

Annette Lebby

Secretary

X

Daryl Parker

President

X

Miles Nimmons

VP of Service

X

Elexus Johnson

Treasurer

X

Janaya Hampton

Vice President

X

Elana Gardner

Kiwanis Advisor

x

Absent

Welcome -Howard Introduction

IV.

Bonding Activity -Never Have I Ever

V.

How do you want our board to be remembered?

- The board to have made circle K a main organization on campus again - That our board made the members to feel like a family - That our board was hardworking

VI.

Vision - Services for all not just members for ALL - Service every month – idea: 2 every month at least

- Circle K has a big presence on campus Serving together to become a future-focused, family-orientated organization that impacts the entire community, all by being efficient, timely, and strong.

VII.

CKI 101 Lesson Howard University- Potomac Division Capital District (DMV and Delaware)

District Events: Spring Officer Training, Fall Membership Rally, District Convention Kiwanis Advisor: Ms. Elana VIII.

Board Reports a. Treasurer Elexus

Habitat for Humanity – Building houses 1 service a month. Little events. Making CKI known on campus b. Vice President of Service KEEN. Trash pickup for earth day.

Covenant house- homeless. Movement of youth – mentoring Free Rice- Trivia. Establishing relationships with Kiwanis branches c. Vice President of Administration KEEN. Collation for homeless – fresh foods (Eastern branch could help). d. Secretary Meccathon, Covenant house.

Work with Project CHANGE. 1 service a month e. CKI Advisor

Pack the pantries. Will bring in suggested projects.

Will fund 1/3 of cost at minimum. STEM carnival- Petworth f. President DC Kitchen. Support a prom. Sandwich making. Clothes/ Blanket Drive Homeless Awareness: DC General- shelter. g. Immediate Past LT. Governor Kiwanis field day. Lost in DC with GW- scavenger hunt.

Key Club DCON in March – Baltimore Spring Officer Training Conference- March 27-28 Key to College Program IX.

Goals

Service Hours per members a month: 5-8 hours Membership Goal: 50 -75 Total Service Hours: 250 hours a month K- Family Relations: 5 a semester Fellowship: 1 a month -Ideas Board Meetings: As many as needed. Reserve rooms once a week just in case E-board meeting the week before General meeting X.

CKI Service Week

Have a meeting with paid members to help plan the week and to get them involved.

April 5th

2 services/ event EVERY DAY

Interest Meeting - Monday Toiletries Kits Casey Trees Trip to National Zoo - Friday Easter Service Project/ Fellowship - Monday XI.

Committee Chairs Discussion on Committee Application deadlines Miles motions for beginning on CKI service week Daryl seconds

à Motion passes 5-0-0 Discussion on Application

à Motion passes 5-0-0 Delaina Coleman- Historian Chair XII.

Upcoming K Family Events

See LTG report CKI Service week XIII.

Open Discussion Everyone should HAVE Access to email account.

Make a Wish Foundation Children’s Miracle Network Pinning of Paid Members in March Miles motions to name the new mascot “Billie Hope” Annette Seconds

à Motion passes 5-0-0 XIV.

Adjournment

10: 08 pm

Board of Officer Report Name: Elexus Johnson Position: Treasurer

What day of CKI Service Week would you like to lead?

Thursday and I should be free to help on Tuesday as well.

What committee do you feel the board will need to make the club successful and why?

I think we need a promotion committee. So that we can have people actually promoting CKI on campus, if us board members are busy, and people will want to join if they get to know more about CKI. Name at least one thing you have learned about CKI this past month?

It was founded men.

What is something you would like to know about your position?

What the position is all about.

Board of Officer Report Name: Miles Nimmons Position: Vice President of Service

What day of CKI Service Week would you like to lead?

-I can help all the days of CKI Service week if they take place at 7. I would like to be in charge of an informative session about CKI and the larger Kiwanis organization.

What committee do you feel the board will need to make the club successful and why?

-I think the most important committee is the Public Relations committee and Fellowship committee. In order to improve our organization we need more members and to encourage the members we have now to stay members.

Name at least one thing you have learned about CKI this past month?

I learned more about the different schools in our division in the Capitol District.

What is something you would like to know about your position?

-I would like to know more about how to schedule events at different community service places. Specifically, what days should I aim for Saturday or sometime during the week?

Board of Officer Report Name: Janaya Hampton Position: Vice President

What day of CKI Service Week would you like to lead?

I would like to lead our fundraising day. The day where we are heavily recruiting people to sign up for Circle K and give money to the organization. I would like to be over his day because I believe I am good at convincing people and swaying their opinions.

What committee do you feel the board will need to make the club successful and why?

I believe we need to have a strong public relations committee. Membership is one of our areas that we are lacking in, so having good PR would really help recruit more people to the organization.

Name at least one thing you have learned about CKI this past month?

At this past meeting, I learned about the structure and hierarchy of Circle K. I didn’t realize how much administration goes behind this organization.

What is something you would like to know about your position?

I would like to know what my job is amongst the chairs. Do I give them assignments, or do they just report to me what they have come up with or done?

Board of Officer Report Name: Annette Lebby Position: Secretary What day of CKI Service Week would you like to lead?

Friday- National Zoo Trip.

2nd Choices- Easter fellowship or Toiletries Kit What committee do you feel the board will need to make the club FUNDRAISING ! Lots of it Name at least one thing you have learned about CKI this past month?

What is something you would like to know about your position?

Board of Officer Report Name: Daryl Parker Position: President

What day of CKI Service Week would you like to lead?

Students Team Up To Fight Hunger What committee do you feel the board will need to make the club successful and why?

The board needs an executive committee in order to effectively plan things in the absence of any board member.

Name at least one thing you have learned about CKI this past month?

It’s a very complex organization with a lot of leadership positions.

What is something you would like to know about your position?

How many terms can I serve as president?

Board of Officer Report Name: Allee Clark Position: Immediate Past LT. Governor

Upcoming Projects in the Area March 5th, 2014 UMD CKI is making games for their sponsoring Kiwanis Club, Aktion Club from 11-1pm. Then they will go ice skating around 2pm. CKI members from the Foothills division, involving Virginia Tech and Hampden-Sydney College. On March 6th they will volunteer at a Widner’s Circle from 11-2pm. Kiwanis One Day is not looking too good this year. Maybe we can see about doing a service project with our sponsoring club or Key Club division because Kiwanis DCON will be going on.

District Webinar CDCKI Committee Chair Webinar Wed, Mar 11, 8:00 PM EDT https://attendee.gotowebinar.com/register/3772865663956941314

If you have any questions about anything, never hesitate to call me or text me at any time. I’m really excited for CKI service week and making out members feel like they are getting something out to finish the year.

HOWARD UNIVERSITY CKI FUN FORM

Activity Name: Is There Additional Sponsoring: Short Description Of Event: Location: Food: If yes please list items: Date: (Please Indicate Event Start Time & End Time) Admission Charge: Items For Sale?

Non Campus Co Sponsor:

Your Contact Information & Best time to reach Name: Email: Number: Comments

We will call or e-mail back with confirmation if the date and/or times will not conflict with other events and approval

Article 10: Committees Section 1: The president shall appoint committee chairs to the following standing committees: a. Public Relations and the Street Team b. Recruitment and Kiwanis Relations c. Historian d. Social and Fellowship Committee e. Technology Committee f. Convention Chair g. Service Committee Section 2: The vice-president, in consultation with the president, shall appoint committee members to the standing committees.

Section 3: The duties of the standing committees shall be as follows: a. The Public Relations committee is responsible ensuring that the school knows about what is going on in Howard University’s Circle K International Club. Keeping the HUCKI Website and Twitters updated.

The PR Chair can also choose to use more grassroot methods, such as hanging fliers and booking our event in the Hilltop. b. The Recruitment and Kiwanis Family Relations (RKRC) committee is responsible for spearheading all initiatives aimed to recruit (and retain) new members, especially initiatives geared towards the current gender ratio of our club. Also, the RKRC ensures that we work with the Kiwanis Family in the Metro Division.

Article 12: Dues Section 1 This club must pay an international club fee of $600 , per-member district dues of $7__, $10 and per-member club dues of $30?.

Note: It is recommended that club dues should not exceed CKI International fees (for current fee amounts, refer to www.circlek.org.)