GENERAL BOARD INFORMATION
Mission Statement: The Mission of the Albany Public Schools Foundation is to generate and distribute resources that enrich and enhance educational opportunities for all students, encourage teachers to implement innovative educational programs, and award scholarships to students of the Greater Albany Public School District.
Vision Statement: Every Student. Every Opportunity to Succeed.
Website: www.albanypsf.org
Facebook: www.facebook.com/albanypsf
Instagram: www.instagram.com/albanypublicschoolsfoundation
Office: Albany Public Schools Foundation 2953 Clover Ridge Rd NE, Room 10 Albany, OR 97322
Mailing Address: Albany Public Schools Foundation PO Box 1772 Albany, OR 97321
Phone: 541-979-2773
Officers:
President: Joanne Alford
Vice President: Ben Watts
Secretary: Cassidy Osuna
Treasurer: Roger Wylie
How to designate Albany Public Schools Foundation on your Fred Meyer Rewards: (This will not affect the rewards that you earn).
1. Go to Fredmeyer.com
2. Login to your Fred Meyer Rewards Account
3. Click the down arrow on the top right-hand corner under your name and then click account
4. On the left side menu click Community Rewards
5. Add the Albany Public Schools Foundation – Our organization number is TS853
6. Follow the prompts to save
How to use your Bottle Drop Account to donate to Albany Public Schools Foundation:
Donate From Your Bottle Drop Account:
1. Go to bottledropcenters.com/donate-nonprofits
2. Search Nonprofits
3. Type Albany Public Schools Foundation into the search bar and click the search icon.
4. Click on Learn more about Albany Public Schools Foundation
5. Click on Donate Now
6. Put in the amount you would like to donate and click Donate Now.
7. The funds will come from your account to the Foundation’s account.
Turn in Bottles for the Foundation:
1. Request a blue bag from Albany Public Schools Foundation.
How to “round up” at Walmart.com and purchase items for Peely’s Teacher Supply House from the registry:
1. From Walmart.com, go to Services – Registry, Lists, & Gifts – Spark Good
2. Under Find a local charity, search for Albany Public Schools Foundation
3. Click on the Foundation’s name
4. Click “Choose this charity” to start rounding up, or “Donate Products Now” to be taken to the registry
How to purchase items for Peely’s Teacher Supply House from the Amazon gift registry:
1. From Amazon.com, click Registry
2. Search by registrant name for Albany Public Schools Foundation (the registry type is gift list)
3. Choose Peely’s Teacher Supply House Wish List
4. If you’re shopping on a mobile device, you may need to enter the Foundation’s address at checkout: 2953 Clover Ridge Rd NE, Albany, OR 97322
Albany Public Schools Foundation Contact List 2025-26
Board of Directors
Executive Officers
President - JoanneAlford
MailingAddress:
PhysicalAddress:
Albany Public Schools Foundation 2953 Clover Ridge Rd. NE
Vice President - Ben Watts PO Box 1772 Room #10
Secretary - Cassidy Osuna Albany, OR 97321 Albany, OR 97322
Treasurer - Roger Wylie
Board Members: 17Ex- Officio: 1APSF Staff: 4
Name Alford, Joanne (President)
Email davidjoanne@comcast.net
Address 5914 Hafez Ln, Albany, OR 97322
Name Bock, Ed
Email buckbowl@comcast.net
Address 2217 40th Ave SE, Albany, OR 97322
Name Banks-Figueroa, Monica
Email mbf94@msn.com
Address 2681 Oak Ridge NW, Albany, OR 97321
Name Dow, Megan
Email MDow@oregonstatecu.com
Address 2559 23rd Ave NW, Albany, OR 97321
Birthday Feb. 15
Phone 541-990-6442 (c ), 541-967-8633 (h)
Company Retired WAHS Math Teacher
Birthday Apr. 14
Phone 541-979-3485
Company Ret. banking & finance
Birthday Aug. 20
Phone 541-730-1464 (c), 541-928-9265 (w)
Company Licensed Tax Consultant
Donna Banks Income Tax Services
Birthday Feb. 27
Phone 541-829-0385 (c), 541-714-4332 (w)
Company Branch Manager
Oregon State Credit Union, North Albany Branch
Name Draper, Cindy Birthday Dec. 31
Email Cindy.Draper@oregonstate.edu
Address 1030 Maple St SW Albany, OR 97321
Name Eastman, Pat
Email peastman@peak.org
Address PO Box 3252 Albany, OR 97321
Phone 541-729-3638 (c) 541-917-6859 (w)
Company Fiscal Policy Officer
Oregon State University
Birthday Jul. 17
Phone 541-979-3000
Company Retired 1001 SW Washington St. Albany, OR 97321
Name Lovejoy, Dana Birthday Apr. 2
Email greateralbanyea@gmail.com
Address 281 SE Villa Dr. Corvallis, OR 97333
Name Matuszak, Jerrie
Email jerriematuszak@yahoo.com
Address 37329 Agate Dr. Lebanon, OR 97355
Phone 503-881-0820 (c)
Company GAEA President
Birthday Jan. 12
Phone 541-401-0235 (c)
Company Ret. GAPS Administrator
Name Miller, Gary
Email pdresults.GM@gmail.com
Address 4873 Shortridge St. SE Albany, OR 97322
Name Osuna, Cassidy (Secretary)
Email cosuna@citizensebank.com
Address 2411 Pine St. SE Albany, OR 97322
Name Matuszak, Jerrie
Email jerriematuszak@yahoo.com
Address 37329 Agate Dr. Lebanon, OR 97355
Name Pautsch, Dave
Email davepautsch@remax.net
Address 5185 Mallard Cir SW, Albany, OR 97321
Name Shipman, Jerry
Email jpshipman1940@gmail.com
Address 1207 NW 22nd St, Albany, OR 97321
Name Summers, Will
Email summerswa@comcast.net
Address PO Box 1793 Albany, OR 97321
Name Watts, Ben (Vice President)
Email ben-watts@hotmail.com
Address 2239 40th Ave. SE, Albany, OR 97322
Name Wells, M. Elaine
Email ewells29@comcast.net
Address 1225 Crescent Drive SW, Albany, OR 97321
Name Winn, Ilynn
Email ilynnjustserve@gmail.com
Address 2807 SE Mountain View Dr. Albany, OR 97322
Name Wylie, Roger (Treasurer)
Email rogerb.wylie@gmail.com
Address 4910 NW Scenic Dr, Albany, OR 97321
Birthday Nov. 10
Phone 541-905-0248 (c)
Company Ret. Consultant/Facilitator, Facility manager
Birthday Jul. 23
Phone 702-906-5305 (c), 541-766-2317 (w)
Company Commercial loan officer Citizens Bank
Birthday Jan. 12
Phone 541-401-0235 (c)
Company Ret. GAPS Administrator
Birthday Nov. 17
Phone 541-990-9368 (c), 541-918-4019 (w)
Company Principal Broker RE/MAX Integrity
Birthday Aug. 22
Phone 541-990-4198
Company Retired
Birthday Jan. 1
Phone 541-990-5034 (c)
Company Ret. Oregon Employment Dept.
Birthday Jul. 10
Phone 541-619-9964 (c)
Company Stay at home dad
Birthday Jan. 20
Phone 541-981-9972 (c), 541-917-8581 (h)
Company Ret. GAPS Administrator
Birthday Mar. 31
Phone 541-979-1136 (c), 541-928-5680 (h)
Company Retired, GAPS www.justserve.org web adm
Birthday May. 16
Phone 541-979-1280
Company Retired
APSF Staff
Name Peggy Burris
Title Executive Director
Email executive@albanypsf.org
Address 2989 NW Valley View Dr. Albany, OR 97321
Name Recek, Andrea
Title Director of Programs
Email programs@albanypsf.org
Address 829 Century Dr NE #301 Albany, OR 97322
Name Hawley, Dulcie
Title Bookkeeper & Admin Assistant
Email bookkeeper@albanypsf.org
Address 3202 16th Ave SE Albany, OR 97322
Name Parrish, Jorden
Title Marketing & Events Coordinator
Email marketing@albanypsf.org
Address 1110 11th Ave SW Albany, OR 97321
Name Peely the Apple
Title APSF Mascot
Email peely@albanypsf.org
Address Peely's Teacher Supply House
Ex-Officio
Name Andy Gardner
Title GAPS Superintendent
Email andy.gardner@albany.k12.or.us
Address 718 SW 7th Ave Albany, OR 97321
Phone 541-967-4501 (work)
Birthday Dec. 29
Cell Phone 541-401-1326
Work phone 541-979-2773 ext. 1
Birthday Jun. 8
Cell Phone 541-250-0679
Work phone 541-979-2773 ext. 3
Birthday Mar. 11
Cell Phone 831-419-6390
Work phone 541-979-2773 ext. 2
Birthday Jan. 27
Cell Phone 541-974-3185
Work phone 541-979-2773 ext. 4
Board Member Directory 2025-2026
Board Leadership
Board Members
APSF Staff
Cindy Draper
Pat Eastman
Jerry Shipman
Joanne Alford President
Peggy Burris Executive Director
Andrea Recek Director of Programs
Jerrie Matuszak
Dave Pautsch
Megan Dow
Ben Watts Vice President
Gary Miller
Ed Bock
Dana Lovejoy
Monica Banks-Figueroa
Roger Wylie Treasurer
College
Peggy Burris
Executive Director, APSF
Birthday: December 29th
Birth Place: Albany, Oregon
Oregon State University, then onto Bassist College in Portland Degree
Associate of Science Career
Fashion Merchandising/Business. HR Director. Non Profit Executive Director Other Organizations Affiliated With
Soroptimist International of Albany, Give a Hoot, City of Albany Advisory Committee, Parkwise Board of Directors
Top 3 Favorite Hobbies
Watching sports, Gardening, Traveling to warm destinations
Andrea Recek
Director of Programs, APSF
Birthday: June 8th
Birth Place: Corvallis, Oregon
University of Oregon & University of North Texas Degree
Bachelor of Arts in Music (U of O), Master of Arts in Music History (U of O), PhD in Musicology (University of North Texas) Career
Program coordinator
Top 3 Favorite Hobbies
Music, exercise, reading
College
Dulcie Hawley
Bookkeeper and Administrative Assistant, APSF
Birthday: March 11th
Birth Place: Long Beach, California
Academy of Art College San Francisco, San Francisco State University Degree
Art Education Major, Fine Art Minor Career
Art Teacher, Data & Credit Analyst, Accounting Specialist, Finance Manager, Deputy Controller
Other Organizations Affiliated With
Soroptimist International of Albany, TaxAide (AARP)
Top 3 Favorite Hobbies
Mountain Biking, Gardening, Cooking
Jorden Parrish
Marketing & Events Coordinator, APSF
Birthday: January 27th
Birth Place: Albany, Oregon
College
Oregon State University Degree
Forestry & Natural Resources with a Certificate in Geographic Information Systems (GIS) Career
Librarian for City of Halsey, Event & Program Manager at Albany Area Chamber of Commerce
Top 3 Favorite Hobbies
Live Action Role Play (LARP), listening to audiobooks & music, hiking
College
Joanne Alford
APSF Board of Directors President
Birthday: February 15th
Birth Place: Downey, California
Fullerton Community College, Eastern Oregon University, Western Oregon University Degree
Associate of Arts degree, BS in Education Career
Retired GAPS Teacher
Other Organizations Affiliated With
P.E.O.
Top 3 Favorite Hobbies
Gardening, Completing Sudoku puzzles, Visiting with friends and family
BenWatts
APSF Board of Directors Vice President
Birthday: July 10th
Birth Place: Albany, Oregon - Dr. Neal's Office
College
LBCC, OSU, DLI/FLC Degree
English - BA Career
Stay at home dad, retired
Other Organizations Affiliated With
Linn County Democrats - Chair
Top 3 Favorite Hobbies
Camping, hiking, reading fiction
RogerWylie
APSF Board of Directors Treasurer
Birthday: May 16th
Birth Place: Great Falls, Montana
College
Montana State University BS, National Technological University MS Degree
BS Mechanical Engineering, MS Technology Management Career
23 year engineer and engineering manager at Hewlett Packard, 17 years consulting US Department of Defense Strategic Weapons Development
Other Organizations Affiliated With
East Albany Lions Club, Albany Historic Carousel and Museum
Top 3 Favorite Hobbies
1.Spending time with my wife Terry, 2. Woodworking - building things for family and friends,
3.Reading
College
Cassidy Osuna
APSF Board of Directors Secretary
Birthday: July 23rd
Birth Place: Bend, Oregon
Western Governors University Degree
B.S. Accounting Career
Commercial Loan Officer
Other Organizations Affiliated With
Albany Area Chamber of Commerce
Top 3 Favorite Hobbies
Gardening, running, reading
College/Degree
Monica Banks-Figueroa
Birthday: August 20th
Birth Place: Born in CA but raised in Albany
OSU with a degree in Merchandising Management.
Career
First job out of college I was a Merchandise Operations Manager for Disneyland. Lived in Orange County for a few years then returned home to buy my mother’s tax business. 29 years, yes, 29 years as a Tax Consultant specializing in Individual Tax returns.
Other Organizations Affiliated With
I am also a member of Oregon Association of Tax Consultants. Have served as 1st Vice President and 2nd VP thru out the years. Have one son, 23 yr old who has the one token granddaughter! He participated in our first “Eat & Run” in 2003 (in his stroller). He has also helped set up chairs and tables for the iCelebrate events in the past.
Top 3 Favorite Hobbies
Traveling. Enjoying time with family at the lake house. Enjoy car racing at the local dirt tracks in Oregon.
Ed Bock
Birthday: April 14th
Birth Place: Aberdeen, Washington
College
University of Washington - Go Dawgs!
Degree
Bachelors in Business Administration
Career
Operations Officer, Auditor, Commercial Loan Officer with one bank (First National Bank of Oregon, First Interstate Bank of Oregon, Wells Fargo Bank), Business Services Officer, then Auditor with Central Willamette Credit Union, and Software Program Analyst with Fiserv.
Other Organizations Affiliated With
Currently the Treasurer of the Albany Parks & Recreation Foundation, President of the Rotary Club of Albany (effective 07/01/25), member Albany Chamber of Commerce and volunteer at Furniture Share. Previously Executive Director of South Willamette Valley Honor Flight among others.
Top 3 Favorite Hobbies
Grandkids, spectator sports (professional baseball, college and professional football), and recently going to the YMCA.
Education
Corvallis High School
Career
Megan Dow
Birthday: February 27th
Birth Place: Corvallis, Oregon
Currently Branch Manager at North Albany Oregon State Credit Union. Previously in banking, and worked at Joann’s Fabrics in retail service for a couple of years.
Top 3 Favorite Hobbies
Working out at our local North Albany F45 gym, hanging out with my husband and 3 Corgis, and trying mimosas at different brunch places!
College/Degree
Cindy Draper
Birthday: December 31st
Birth Place: Albany, Oregon
Park University (Parkville, Missouri) - BS in Accounting Oregon State University - Masters of Business Administration
Career
15 years managing Accounting & Human Resources Departments & 12 years managing financial policy program at OSU
Top
3 Favorite Hobbies
Travel, Spending time with grandchildren & Planning events and activities with family and friends
College
Pat Eastman
Birthday: July 17th
Birth Place: Nyssa, Oregon
Treasure Valley Community College Career
45 years small business management
Other Organizations Affiliated With
United Way Linn Benton Lincoln Counties
Top 3 Favorite Hobbies
Amature Radio, snow skiing, grandchildren.
College
Oregon State University Degree
Dana Lovejoy
Birthday: April 2nd
Birth Place: Kansas
BS in Mathematics with an emphasis in Education Masters of Science in Mathematics Education Career
Secondary Math Teacher
Other Organizations Affiliated With
Greater Albany Education Association, Greater Albany Public Schools
Top 3 Favorite Hobbies
Sewing, quilting, spending time with family and friends
Jerrie Matuszak
Birthday: January 12th
Birth Place: San Bernardino, California
College/Degree
Eastern Oregon University for Bachelors in teaching
University of Oregon for Masters in Administration Career
Elementary teacher and principal for 35 years
Top 3 Favorite Hobbies
Visiting my grandkids, golfing and reading
College
Gary Miller
Birthday: November 10th
Birth Place: Toledo, Ohio
Western Michigan University / Bowling Green State University Degree
BS - Industrial Education / MEd - Career and Technology Education Career
Taught HS 3 years, Provided corporate training/consulting 40 years, Owned consulting firm 12 years, Albany Carousel Facility Manager 3.5 years, Retired.
Other Organizations Affiliated With
HP Retired Employee Club Board Member, Toastmasters, Carousel Volunteer
Top 3 Favorite Hobbies
Wood Turning, Traveling, Magic
College/Degree
Dave Pautsch
Birthday: November 17th
Birth Place: Reading, Pennsylvania
Bloomsburg State College (Pennsylvania) – BA Psychology
Naval War College, Newport, RI – MA National Security and Strategic Studies
Oregon State University – Masters of Business Administration
Career
Retired Naval Officer with 23 years of active duty. Retired from the Navy in December 2005 and am now an Active real estate professional
Other Organizations Affiliated With
Family Tree Relief Nursery, former board member, still on the Planning Committee, Greater Albany Rotary Club
Top 3 Favorite Hobbies
Grandkids and Golf
College
Linfield and LBCC
Degree
AAS from LBCC
Career
Jerry Shipman
Birthday: August 22nd
Birth Place: Salem, Oregon
Salem Police Dept. 4 years, Albany Papermill 33 years
Other Organizations Affiliated With
Volunteer caregivers 10 years, East Albany Lions 22 years
Top 3 Favorite Hobbies
Wood working, gardening, being a parent, grandfather, great grandfather
College
Will Summers
Birthday: January 1st
Birth Place: Guymon, Oklahoma
Linn-Benton Community College and Oregon State University
Degree
Economics
Career
Oregon Employment Department
Other Organizations Affiliated With
Greater Albany Chamber of Commerce, Greater Lebanon Chamber of Commerce, Albany General Hospital Foundation, City of Albany Budget Committee, Linn County's Elected Officals Compensation Committee.
Top 3 Favorite Hobbies
Playing guitar, going to the gym, watching old movies, doing things with my grandkids :-)
College
ElaineWells
Birthday: January 20th
Birth Place: Sayre, Oklahoma
University of Oklahoma BS - University of Oregon MS Degree
BS mathematics -- MS mathematics
Career
Educator - math teacher West Albany; administrator GAPS District Office; Assistant principal South Albany; Principal Newport High School
Other Organizations Affiliated With Newport Rotary, Newport Altrusa, Albany Soroptimists, DAR
Top 3 Favorite Hobbies
Golf, sports, genealogy
IlynnWinn
Birthday: March 31st
Birth Place: Spanish Fork, Utah
College/Degree
Graduated with Bachelors from Oregon College of Education (now Western Oregon University), plus earned over 100+ additional hours from Church College of Hawaii, Linn Benton Community College, and Portland State University
Career
Children's librarian, Private swim instructor for 50 years , Trainer for the "Intel Teach to the Future Program", 38 years classroom teaching for Greater Albany Public Schools (Periwinkle Elementary & Calapooia Middle School), Retirement finds me networking people and resources and playing with my grandchildren
Other Organizations Affiliated With
JustServe.org - web administrator for Linn County, Fish of Albany Board Member, Albany Safety Foundation Board Member, Past Linn-Benton COAD Member (Community Organizations Active in Disasters)
Top 3 Favorite Hobbies
Reading, Yardwork, Snorkeling
APSFBoard&CommitteeMeetingCalendar2025-2026
Month Full Board Exec Board Sustainable Funding Financial Mgmt.
Chair: Joanne AlfordChair: Joanne AlfordChair: Joanne AlfordChair: Will Summers 4thThurs./12pm-1:15pm3rdThurs./Noon3rdThurs./10:30am 3rdWed./2pm
Month Governance Scholarships Allocations Peely's Teacher Supply House
Chair: Chair: Joanne AlfordChair: Joanne Alford
2ndThursday/11am Chair: Pat Eastman
iCelebrate Gary Miller October 25, 2025
iSwim Jerrie MatuszakApril 25, 2026
iRun Jerrie MatuszakMarch 14, 2026
APSF Grant and Scholarship Allocations Schedule
APSF Programs 2025-2026
Enrichment Grants
Application opens 6/2/2025
Application closes 8/15/2025
Scholarships
Board approval - Offering 1/15/2026
Application opens 2/13/2026
Allocation review8/26/25, 10:00 AM Application closes 3/13/2026
Board approval 8/28/2025
Scholarship review April
Notify awardees 8/29/2025 Board approval - Awards May Check
9/2-9/5/2025
Classroom Grants
Application opens 9/8/2025
Application closes 10/15/2025
Student Assistance Program
8/3/2026
Schools: List of students chosen4/17/2026
Grant application opens 4/27/2026
Allocation review10/30/25, 10:00 AM Grant application closes 5/30/2026
Board approval 11/20/2025
Notify awardees 11/21/2025
Check disbursal 11/24-11/26/2025
Big Impact Grant
Application opens 10/1/2025
Application closes 11/7/2025
Allocation review 11/19/2025, 10:00 AM
Board approval 11/20/2025
Notify awardees 11/21/2025
Check disbursal 11/24-11/26/2025
Board approval - List May
Scholarship application opens 6/1/2026
Scholarship application closes 7/15/2026
Check disbursal 8/3/2026
APSF Program Support for GAPS Students and Teachers
Forecasted 2025-26
Enrichment Grants: Grants for schools (principal is the applicant) to support art, music, STEM, and health and wellness
Amount: $115,000 ($75,000 APSF + $40,000 GAPS)
Application deadline: Mid-August
Classroom Grants: Mini-grants for teachers to support art, music, STEM, and health and wellness
Amount: $100,000
Application deadline: Mid-October
Big Impact Grants: Collaborative projects that connect two or more schools. Applicant(s) can be teachers or administrators
Amount: $25,000
Application deadline: Early November
Special Circumstance Grants: Grants supporting needs that come up unexpectedly outside of the normal grant cycle
Amount available: $5,000
Scholarships: Scholarships support GAPS graduating seniors going into any accredited program in the U.S. (trade school, community college, four-year college/university). Scholarships are primarily funded by individual donors and businesses. Amount: Varies
Student Assistance Program: The Student Assistance Program strives to break down barriers in K-12 and postsecondary education due to issues such as homelessness, financial challenges, limited parental support, and other educational obstacles. Support for K-12 students is delivered in partnership with FACT. The postsecondary program supports 16 students per year chosen by the high schools (two from AOS, seven from SAHS, seven from WAHS). The program includes:
● A mentor from their high school to help with the transition to college
● $1,500 grant to purchase items necessary to start school (i.e. laptop, dorm supplies)
● $2,000 scholarship for up to four years
Amount: Varies, depending on number of continuing students
Peely’s Teacher Supply House: Resource center providing school and classroom supplies to teachers at no cost. These are items that teachers typically purchase with their own money. District budget cuts and challenging economic conditions for many families leave teachers to make up the difference. Peely’s Teacher Supply House will be open to all grades in Fall of 2025. Amount available: $75,000
Sources of Strength: Suicide prevention and antibullying program. This program is a partnership with GAPS and FACT.
Amount: $20,000
Water Awareness: Every student should know how to swim. This program helps 3rd and 4th grade students learn to swim at the Albany Community Pool. Collaboration between the APSF, GAPS, and Albany Parks and Recreation.
Amount: $50,000
ROLES&RESPONSIBILITIES
ofAlbanyPublicSchoolsFoundationBoardMembers
RoleoftheBoard
By law, every nonprofit must have a governing board. As the name indicates, the legal role of the boardistogovernthecorporation. Theboardcreatesthevision,mission,values,andpoliciesforthe organization and makes sure that they are properly respected. Inaddition,financialoversightisone ofthekeyresponsibilitiesofanonprofitboard.
Board members occupy a unique role within the organization because they are true fiduciaries, responsible for both the financial health and the public image of the agency. The Albany Public Schools Foundation is a nonprofit corporation, and because of its nonprofitstatus,theboardreports tostakeholders,particularlythelocalcommunitywhichitserves.
Directors have fiduciary responsibilities and are required to act within their authority primarily for the organization’s benefit. Individually, directors do not have the power of authority. A board’s decision-makingabilityliesinitsgroupstructure.
As a new board member, one of your first tasks is to become familiar with the articles of incorporation and bylaws of the Foundation. The bylaws specify the structure of the board of directors. The board is the governing authority of the organization and is responsible for directing, influencing,andmonitoringtheorganization’sbusiness.
Primarily, the Albany Public SchoolsFoundationBoardhasthedutiesofselectingandworkingwith the executive director, amending the bylaws, approving the annual budget and long-term strategic plans and ensuring its own succession. The board has established committees to accomplish its activities,includingfinancialmanagement,sustainablefunding,governance,events,andallocations.
ResponsibilitiesoftheBoard
● Determinetheorganization’smissionandpurpose.
● Select,support,andassesstheperformanceoftheExecutiveDirector.
● Ensureeffectiveorganizationalplanning.
● Ensureadequateresources.
● Manageresourceseffectively.
● Determine,monitor,andstrengthentheorganization’sprograms.
● Enhancetheorganization’spublicimage.
● Ensurelegalandethicalbehaviorandmaintainaccountability.
● Recruitandorientnewboardmembersandassessboardperformance.
● SupportAlbanyPublicSchoolsFoundation’smission,purpose,andresponsibilities.
● UnderstandandsupportGreaterAlbanyPublicSchools’mission,goals,andpriorities.
● Understandyourfiduciaryresponsibilities.
● PrepareforandparticipateconscientiouslyinmeetingsandotherFoundationactivities.
● Askgoodquestionsandwillinglyshareyourtimeandexpertise.
● Activelyparticipateinthefundraisingprocess:
o Setanexamplethroughpersonalgiving(annualgivingandperiodiccampaigns)
o Encouragedonorparticipationandensuredonorconfidence
o Identifyandcultivateprospects(helpopendoors)
o Solicitgifts
o Encouragethatgiftsanddonorsbeproperlyacknowledged
● AdvocatefortheFoundationandthehostinstitutionateveryopportunity.
● Scrupulouslyavoideventheappearanceofconflictofinterestandadheretopolicy.
● BealerttoprospectiveandinfluentialcandidatestofillvacanciesontheBoard(alwayswith careandthroughtheappropriateBoardcommittee).
StandardofPerformance
The Board expects its members to carry out their duties in an ethical and professional manner, including proper use of authority. Meeting appropriate performance standards makes it possible to dotheworkoftheBoardinanefficientandeffectiveway.
Performancestandardsexpectedforboardmembersinclude:
● BeingloyaltotheFoundationanditsmembership.
● Avoidingconflictsofinterest.
● Avoidingtheuseofindividualauthority.
● Dealingwiththepublic,staff,andeachotherinafair,ethical,andstraightforwardmanner.
● Beingpreparedforandactivelyparticipatinginmeetings.
● Maintainingconfidentialityofboardbusiness.
● Speakingpositivelyoftheorganizationtothepublic.
LegalImplications
Individual board members are not generally held liable for the debts or obligations of the organization. However,boardmemberscanincurpersonalliabilityiftheyshowalackofreasonable careinfulfillingtheirrolesandresponsibilities.
Themostcommondifficultiesthatcanariseinclude:
Non-management
When a board member does not fulfill individual and/or boardresponsibilities,heorsheisguiltyof non-management. An example of non-management is failure to attendBoardmeetingsonaregular basis.
Negligenceorwillfulmismanagement
When a board member conducts their Board duties poorly, improperly, or dishonestly, he or she is guilty of negligence or willful mismanagement. Hiring unqualified staff or poorly managing the organization’sfinancesareexamplesofnegligenceorwillfulmismanagement.
Conflictofinterestandself-dealing
When a board member stands to gain personally from a transaction made bytheorganization,heor she is guilty of conflict of interest or self-dealing. Anexampleofconflictofinterestorself-dealing issellingorpurchasingproperty.
As a new board member, you have therighttoaskquestions,andtheresponsibilitytolearnasmuch as you can about your role, responsibilities, and functions. By preparing yourself, and taking the initiative to contribute in a meaningful way to the Foundation, you will maximize your chance of havingapositiveexperience.
JOBDESCRIPTIONS
7/25/2022
BoardMember(3-yearterm)
Board members provide governance to the organization, represent it to the community and accept fiduciary responsibility. They serve as voting members of the Board of Directors for the Albany PublicSchoolsFoundation,maintaininganunderstandingofpolicies,proceduresandregulations.
1. Regularly attend Board meetings currently heldonthe4thThursdayofeverymonthatnoon. Youmayjoinin-personorviaZoom.
2. Attendasnecessary,importantrelatedmeetingssuchasscheduledBoardretreats,planning meetings,workshopsorotherdevelopmentactivities.
3. Activelyparticipateinoneormorecommittee(s).
4. Attend,support,andparticipateinfundraisingevents.
5. Volunteerandbewillingtoacceptassignmentsandcompletethemthoroughlyandontime.
6. MonitortheFoundation’sfinancialaffairs,ensuringadequatesystemsandcontrols,and fulfillthefiduciaryresponsibilitiesasoutlinedbyOregonlaw.
7. BefamiliarwithBoardpolicies,Bylaws,fiscalresponsibilities,andgeneralpractices.
8. ActivelyparticipateintheBoard’sannualevaluationandplanningefforts.
9. Approvehiring,firing,andchangesinemploymentstatusoftheexecutivedirector.
10. GettoknowthestaffandotherBoardmembersinordertobuildacollegialworking relationshipthatcontributestoconsensus.
11. ServeasanambassadorfortheFoundationtothepublicandprivatesector. .
12. FullyunderstandandsupportthemissionoftheAlbanyPublicSchoolsFoundationby contributingpersonal/professionalexpertiseandcultivatingdonorrelations.
President(1yearterm)
The President shall be the chief officer of the corporation and shall act as the chair of the Board of Directors. The President shall have any other powers and duties as may be described by theBoard ofDirectors.
1. ProvideleadershiptotheBoardofDirectors.
2. ChairmeetingsoftheBoardandExecutiveTeamafterdevelopingtheagenda.
3. EnsuretheBoardfulfillsitsresponsibilitiesforthegovernanceoftheFoundation.
4. EncouragetheBoard'sroleinstrategicplanning.
5. Appointthechairpersonsofcommittees,inconsultationwithotherBoardmembers.
6. Serve ex-officio asamemberofcommitteesandattendmeetingswheninvited.
7. HelpguideandmediateBoardactionswithrespecttoorganizationalprioritiesand governanceconcerns.
8. Monitorfinancialplanningandfinancialreports.
9. Signatoryonfinancialaccountsanddirectfinancialadvisors.
10. Playaleadingroleinfundraisingactivities.
11. RepresenttheFoundationtothepublicandprivatesector.
12. PartnerwiththestaffinachievingthemissionoftheFoundation,andoptimizingthe relationshipbetweenthestaffandmanagement.
13. Superviseandevaluateexecutivedirector.
14. Onanongoingbasis,evaluatetheeffectivenessoftheBoardmembersandtheperformance oftheFoundationinachievingitsmission.
VicePresident–PresidentElect(1yearterm)
TheVicePresidentshallactasPresidentinhisorherabsence,andassistthePresidentasneeded. In theabsenceofthePresidentorintheeventofthePresident’sdeath,inability,orrefusaltoact,the VicePresidentshallperformthedutiesofPresident,andwhensoacting, shallhaveallthepowersof andbesubjecttoalloftherestrictions uponthePresident.
1. PerformresponsibilitiesofthePresidentwhenthePresidentisnotavailable.
2. ReporttothePresident.
3. WorkcloselywiththePresident.
4. Assistswithevaluationoftheexecutivedirector.
5. Serve ex officio asamemberofcommitteesandattendmeetingswheninvited.
6. ServeasamemberoftheFinancialManagementcommittee.
7. ActivelyparticipateinsuccessionplanningoftheFoundation,assuringdiversityofstrengths throughrecruitment,involvement,andretentionofhigh-levelbusinessandcommunity leaderstocarryoutthegoalsoftheFoundation.
8. Signatoryonfinancialaccountsanddirectfinancialadvisors.
9. PerformotherresponsibilitiesasassignedbythePresidentortheBoardofDirectors.
PastPresident(1yearterm)
ThePastPresidentshallactasPresidentorVice-Presidentintheirabsence,andassistthePresident asneeded. IntheabsenceofthePresidentandtheVicePresidentorintheeventoftheirdeath, inability,orrefusaltoact,thePastPresidentshallperformthedutiesofPresidentorVicePresident, andwhensoacting,shallhaveallthepowersofandbesubjecttoallofthe restrictionsuponthe assumedposition.
1. PerformresponsibilitiesofthePresidentwhenthePresidentorVice-Presidentisnot available.
2. ReporttothePresident.
3. WorkcloselywiththePresidentandtheVicePresident.
4. ServeasamemberoftheGovernancecommittee.
5. AssisttheVicePresidentinsuccessionplanningoftheFoundation,assuringdiversityof strengthsthroughrecruitment,involvement,andretentionofhigh-levelbusinessand communityleaderstocarryoutthegoalsoftheFoundation.
6. PerformotherresponsibilitiesasassignedbythePresidentortheBoardofDirectors.
Treasurer(1yearterm)
Responsible for overseeing the management of the Board of Directors' reviewof,andactionrelated to, the Board’s financial responsibilities. Ensure that appropriate financial reports are made available to the Board of Directors. Work with the Financial Management and Procurement Committeestoprovideforsoundmanagementandmaximizationofcashandinvestments.
Responsibleforoverseeingthefollowing:
1. KeepingaccuratefinancialrecordsandprovidingtimelyreportstotheBoardofDirectors, includingperiodiccomparisonstotheannualbudget.
2. AdministratingfiscalmattersoftheFoundation;Depositingmoney,drafts,andchecksinthe nameofandtothecreditoftheFoundationinthebanksanddepositoriesdesignatedbythe Board.
3. Endorsingdepositnotes,checks,anddraftsreceivedbytheFoundationasorderedbythe Board,makingpropervouchersfordeposit.
4. DisbursingFoundationfundsandissuingchecksanddraftsinthenameoftheFoundationas orderedbytheBoard.
5. ReceivingandgivingreceiptsfrommoniesdueandpayabletotheFoundation.
6. Signatoryonfinancialaccountsanddirectfinancialadvisors.
7. LiaisonwithAccountingfirms.
8. RegularlyreportingtotheBoardonkeyfinancialevents,trends,concerns,andassessmentof fiscalhealth.
9. ProvidinganannualbudgettotheBoardofDirectorsforapproval.
10. PerformingalldutiesincidenttotheofficeofTreasurerandsuchotherdutiesasfrom time-to-timemaybeassignedtohimorherbythePresidentortheBoardofDirectors.
Secretary(1yearterm)
MaintainrecordsoftheBoardandensureeffectivemanagementoftheFoundation’smeeting records.
1. Responsibleforrecording,managingandapprovingminutesof FullandExecutiveBoard meetings.
2. Ensureminutesaredistributedtothebookkeeperaftereachmeeting.
3. Befamiliarwithlegaldocuments(articles,bylaws)tonoteapplicabilityduringmeetings.
4. Ingeneral,performalldutiesincidenttotheofficeofSecretaryandsuchotherdutiesasfrom time-to-timemaybeassignedtohimorherbythePresidentortheBoardofDirectors.
CommitteeChair(1yearterm)
Overseethelogisticsofcommitteeoperations.
1. WorkwiththeExecutiveBoardandstafftoplancommitteegoalsandstrategiesonan annualbasis.
2. Settoneforcommitteeworkbyfosteringdiscussion,creativethinking,analysisand implementationofstrategiestomeetgoals.
3. Ensurethatcommitteemembershavetheinformationneededtodotheirjobs.
4. WorkwiththeTreasurertoestablishabudgetasnecessary.
5. ReporttotheBoardofDirectorsonthecommittee’sdecisions/recommendation,creatingand updatingactionplan(s)asnecessary.
6. Assignworktothecommitteemembers,settheagendaandrunthemeetings.
7. Ensuredistributionofmeetingnotes.
8. Initiateandleadthecommittee’sannualevaluation.
Alford,Joanne (President)
Banks-Figueroa,Monica
Bock,Ed
Dow,Megan
Draper,Cindy
Eastman,Pat
Lovejoy,Dana
Matuszak,Jerrie
Miller,Gary
Osuna,Cassidy (Secretary) X
Pautsch,Dave
buckbowl@comcast.net
Xmdow@oregonstatecu.com
cindydraper@comcast.net
peastman@peak.org
CHpdresults.GM@gmail.com
cosuna@citizensebank.com
Shipman,Jerry XX jpshipman1940@gmail.com
Summers,Will
Watts,Ben (Vice President)
Wells,M.Elaine
Winn,Ilynn
Wylie,Roger (Treasurer)
summerswa@comcast.net
ewells29@comcast.net
rogerbwylie@gmail.com *Limited attendance/involvement APSFStaff
Burris,Peggy
Hawley,Dulcie
Parrish,Jorden
Recek,Andrea
Non-BoardMembersonaCommittee
Bevington,Susan
suebevington@gmail.com Blizzard,Allison Xallison@blizzardblueprint.com
Bussard,Kelly
Johnson,Lindell
Nelson,Chris
kelly.bussard@albany.k12.or.us
beavs2_q@comcast.net
Xtennelson@aol.com
Orsborn,Susie Xsusie.orsborn@albany.k12.or.us
Smith,Michele Xmichele.l.smith@comcast.net
Sowa,Kilee
kilee.sowa@albany.k12.or.us
Williams-Herrera,Bobby Xbobby@furnitureshare.org
Executive Team
COMMITTEE DESCRIPTIONS
The Executive Team will consist of the officers elected by the Board of Directors, including a President, Vice President, Past President, Secretary, Treasurer, and Committee Chairs. Such members shall be at the control and direction of the President, who will serve as chair.
The Executive Team shall have the power to make on-going decisions between Board meetings and to make financial and budgetary decisions. The primary responsibility of the Executive Team is to provide leadership and direction in the management of the Foundation. In addition, the Executive Team provides guidance to the duties of Executive Director.
Meets: Monthly
Sustainable Funding Committee
The purpose of the Sustainable Funding Committee is to ensure stable and adequate funding for current programs and to meet the Foundation’s short-term and long-term goals. This committee also oversees sub-committees responsible for sustainable funding and all fundraising events.
To ensure sustainable funding for the Foundation's programs and endowment fund, this committee is responsible for development of an ongoing donor campaign and a major gift campaign to assure long-term financial stability. This committee will also position the Foundation to accept estate, bequests, and charitable planning as a means to secure funds for Foundation activities.
Meets: Monthly
Financial Management Committee
The purpose of the Financial Management Committee is to provide management and oversight of financial transactions and investments of the Foundation. This committee ensures accountability and resource stewardship in keeping with accepted standards for non-profit organizations and ensures that public and private resources are utilized strategically and effectively.
This committee is actively involved in the appropriate investment of all funds and keeps the Board of Directors informed of the Foundation's financial status. This committee is also responsible for development and maintenance of all financial policies, and works with the Governance Committee to ensure that committees and board members adhere to such policies.
Meets: Monthly
Allocations Committee
The purpose of the Program Allocations Committee is to administer the Foundation's programs and oversee any sub-committees responsible for allocating funds for such programs. Current programs include Classroom Grants, Enrichment Grants, Big Impact Grants, Special Circumstance Grants, Donor Designated Grants, and the Student Assistance Program (K-12 & Post-Secondary). This committee also evaluates potential new programs based on the priorities of the Greater Albany Public School district and the mission of the Foundation.
The Allocations Committee is responsible for setting the standards and procedures for each of these programs in accordance with the Foundation’s vision and mission. Primary responsibilities include reviewing grant applications and recommending distribution of funds to enrich and enhance learning opportunities, and recommending resources to support district priorities where needs exist to enhance and enrich the learning experiences of all students.
Meets: As Needed
Scholarship Committee
The purpose of the Scholarship Committee is to administer the Foundation’s scholarship program for students graduating from Greater Albany Public Schools. As the scholarship program has grown, the Scholarship Committee has also grown from a sub-committee of Allocations to a full committee. The Scholarship Committee sets the yearly scholarship application timeline, reviews scholarship applications, and recommends recipients for approval by the full Board. The Scholarship Committee also establishes and evaluates processes for receiving and reviewing applications, and it establishes criteria for Foundation-funded scholarships.
Meets: As Needed
Governance Committee
The purpose of the Board Governance Committee is to ensure proper Board compliance and performance. This includes ongoing review and recommendations to enhance the quality and future viability of the Foundation.
The Board Governance Committee is responsible for developing and maintaining policies, bylaws, mission and vision statements, roles/responsibilities of the Board, and job/committee descriptions. This committee is also responsible for educating the Board of Directors, which includes planning and facilitating orientation for new members, the annual Board retreat, and strategic planning.
Meets: Monthly
Peely’s Teacher Supply House Committee
Peely's Teacher Supply House provides classroom supplies to teachers at no cost.The purpose of the Peely's Teacher Supply House Committee is to oversee the operation of the teacher resource store. The committee assists with supply drives and procurement, inventory management of supplies, recruitment and coordination of additional volunteers, open house events, and teacher order pickups (if needed).
Meets: Monthly
Event Committees
iCelebrate Kids
The iCelebrate Kids Benefit Gala is a dinner/auction fundraiser to support the activities and programs of the Albany Public Schools Foundation. The evening includes a catered dinner, silent and live auction, dessert dash, and wine pull as well as featured music and projects from Greater Albany Public School District students. The committee is responsible for logistics, marketing, and volunteer planning for this event.
Meets: As Needed
iSwim for Kids
Each year, the Foundation hosts an iSwim for Kids event. Students obtain pledges for this event and swim at Albany Community Pool. Half of the proceeds raised (after expenses) at iSwim for Kids go directly back to the schools of the swimmers. The other half of the funds are distributed through our classroom grants program. These grants help enhance education opportunities for students throughout our district. The committee is responsible for logistics, marketing, and volunteer planning for this event.
Meets: As Needed
iRun for Kids
Each March, hundreds of runners gather in Albany for the annual iRun for Kids race. This event starts and finishes at West Albany High School stadium and includes a Little Leprechaun Dash, 5K, and 10 mile race. The committee is responsible for logistics, marketing direction and volunteer planning for this event.
Meets: As needed
BYLAWS&POLICIES
01-ByLaws
02-Fiscal
03-Governance
04-Personnel
APSF BOARD ATTENDANCE POLICY – Approved February 2023
Introduction
Regular attendance at the Albany Public Schools Foundation board meetings is essential in order to maintain continuity and cohesion in the management and governance of the Albany Public Schools Foundation.
Purpose
This board attendance policy is intended to encourage regular attendance at the Albany Public Schools Foundation board meetings and to provide procedures to deal with any failures in such attendance.
Policy
Board members are expected to demonstrate their commitment to the organization by unbroken attendance at the board meetings except when prevented by unforeseeable events.
Procedures
Members are notified of the scheduled regular board meetings for the fiscal year at the first meeting of the fiscal year.
Where board members are prevented from attending any board meeting, they should notify the Chair of their intended absence
Attendance Requirements
If a board member is absent for two regularly scheduled meetings of the full board without first notifying the chair of their absence, or if a board member is absent for three meetings during the fiscal year, having notified the chair of their absence, that board member is in breach of their obligations and may be removed from the board, subject to the process as outlined in the process section of this document.
Prospective members of the board shall be issued with copies of the attendance policy and asked to commit themselves to observing its terms.
Board members may take a leave of absence if personal, business, or family issues will cause them to not attend board meetings or to not otherwise carry out their duties as a board member. Whether to grant such a leave of absence will be decided upon a vote of the other directors. Members who are on leave cannot vote and do not count toward quorum for meetings.
Process
1. If a board member is in breach of the attendance policy, then the chair or a designee of the executive board shall consult with them to discuss this matter.
2. If the board member’s difficulties are resolvable, then the executive board chair or a designee of the executive board shall attempt to resolve them.
3. If no mutually satisfactory resolution is possible, and if the board member wishes to continue on the board, then the member’s response will be put to the board at its next meeting. The board member shall be entitled to speak to this item, and to vote on it. The board will then decide what actions to take regarding that board member’s future membership on the board.
4. If the board decides that termination is justified, the board may suspend that person’s membership of the board.
5. When any person has been removed from the board, the board may initiate a process to recruit a new board member. The person whose membership has been terminated shall retain the right to stand again at the next election for the board.
Responsibility
It is the responsibility of the secretary to monitor the attendance of each member and for the board chair or a designee of the executive board to issue warnings as appropriate. The executive board shall review attendance on a regular basis.
GLOSSARYOF NONPROFIT ACCOUNTINGTERMINOLOGY
AgentAnentityactingforandonbehalfofaprincipal,whichmaybeeitheraresourceprovider orabeneficiary.
AnnuityGiftAtransferofassetstoanot-for-profitorganizationinconnectionwitha split-interestagreementthatisinpartacontributionandinpartanexchangetransaction. The organizationacceptsthecontributionandisobligatedtomakeperiodicstipulatedpaymentstothe donororathird-partybeneficiaryforaspecifiedperiodoftime,usuallyeitheraspecifiednumberof yearsoruntilthedeathofthedonororthird-partybeneficiary.
AnnuityTrustSeecharitableremaindertrust.
BoardDesignatedSeedesignatednetassetsandendowmentfund.
CharitableLeadTrustAtrustestablishedinconnectionwithasplit-interestagreement, inwhichthenot-for-profitorganizationreceivesdistributionsduringtheagreement’sterm. Upon terminationofthetrust,theremainderofthetrustassetsispaidtothedonorortothird-party beneficiariesdesignatedbythedonor.
CharitableRemainderTrustAtrustestablishedinconnectionwithasplit-interest agreement,inwhichthedonororathirdpartybeneficiaryreceivesspecifieddistributionsduringthe agreement’sterm. Uponterminationofthetrust,anot-for-profitorganizationreceivestheassets remaininginthetrust.
CollectionsWorksofart,historicaltreasures,orsimilarassetsthatare(a)heldforpublic exhibition,education,orresearchinfurtheranceofpublicserviceratherthanforfinancialgain,(b) protected,keptunencumbered,caredfor,andpreserved,and(c)subjecttoanorganizationalpolicy thatrequirestheproceedsofitemsthataresoldtobeusedtoacquireotheritemsforcollections.
ConditionalPromisetoGiveApromisetogivethatdependsontheoccurrenceofa specifiedfutureanduncertaineventtobindthepromisor.
ContributionAnunconditionaltransferofcashorotherassetstoanentityorasettlementor cancellationofitsliabilitiesinavoluntarynonreciprocaltransferbyanotherentityactingotherthan asanowner.
Corpus
Theprincipalamountofagiftortrust. Usuallyreferstotheportionofasplit-interest giftoranendowmentfundthatmustbemaintainedoveraspecifiedperiodorinperpetuity.
DesignatedNetAssets
Unrestrictednetassetssubjecttoself-imposedlimitsbyactionof thegoverningboard. Designatednetassetsmaybeearmarkedforfutureprograms,investment, contingencies,purchaseorconstructionoffixedassets,orotheruses.
Donor-Imposed
Condition
Adonorstipulationthatspecifiesafutureanduncertain eventwhoseoccurrenceorfailuretooccurgivesthepromisorarightofreturnoftheassetsithas transferredorreleasesthepromisorfromitsobligationtotransferitsassets.
Donor-ImposedRestriction
Adonorstipulationthatspecifiesauseforthe contributedassetthatismorespecificthanbroadlimitsresultingfromthenatureoftheorganization, theenvironmentinwhichitoperates,andthepurposesspecifiedinitsarticles ofincorporationor bylaws,orcomparabledocumentsforanunincorporatedassociation. Arestrictiononan organization’suseoftheassetcontributedmaybetemporaryorpermanent.
EndowmentFund
Anestablishedfundofcash,securitiesorotherassetstoprovide incomeforthemaintenanceofanot-for-profitorganization. Theuseoftheassetsofthefundmay bepermanentlyrestricted,temporarily restrictedorunrestricted. Endowmentfundsgenerallyare establishedbydonor-restrictedgiftsandbequeststoprovideapermanentendowment,whichisto provideapermanentsourceofincome,oratermendowment,whichistoprovideincomefora specifiedperiod. Theportionofapermanentendowmentthatmustbemaintainedpermanently–not usedup,expended,orotherwiseexhausted–isclassifiedaspermanentlyrestrictednetassets. The portionofatermendowmentthatmustbemaintainedforaspecifiedtermisclassifiedastemporarily restrictednetassets. Anorganization’sgoverningboardmayearmarkaportionofitsunrestricted netassetsasaboard-designatedendowment(sometimesreferredtoasfundsfunctioningas endowmentorquasi-endowmentfunds)tobeinvestedtoprovideincomeforalongbutunspecified period. Aboard-designatedendowment,whichresultsfromaninternaldesignation,isnot donor-restrictedandisclassifiedasunrestrictednetassets.
EquitySeenetassets.
FunctionalClassification
Amethodofgroupingexpensesaccordingtothepurpose forwhichthecostsareincurred. Theprimaryfunctionalclassificationsareprogramservicesand supportingactivities.
FundsFunctioningasEndowment
Unrestrictednetassetsearmarkedbyan organization’sgoverningboard,ratherthanrestrictedbyadonororotheroutsideagency,tobe investedtoprovideincomeforalongbutunspecifiedperiod. Aboard-designatedendowment, whichresultsfromaninternaldesignation,isnotdonor-restrictedandisclassifiedasunrestrictednet
assets. Thegoverningboardhastherighttodecideatanytimetoexpendtheprincipalofsuch funds. (Sometimesreferredtoasquasi-endowmentfunds.) Seealsodesignatednetassets.
FundRaisingActivities
Activitiesundertakentoinducepotentialdonorstocontribute money,securities,services,materials,facilities,otherassets,ortime. Theyinclude publicizingand conductingfund-raisingcampaigns;maintainingdonormailinglists;conductingspecialfund-raising events;preparinganddistributingfund-raisingmanuals,instructions,andothermaterials;and conductingotheractivitiesinvolvedwithsolicitingcontributionsfromindividuals,foundations, governments,andothers.
FundsHeldinTrustbyOthersResourcesheldandadministered,atthedirection oftheresourceprovider,byanoutsidetrusteeforthebenefitoftheorganization,frequentlyin connectionwithasplit-interestagreementorpermanentendowment.
GiftAnnuitySeeannuitygift.
LifeIncomeAgreementAformofsplit-interestagreement. Seeannuitygiftand charitableremaindertrust.
LifeTenantOnewhopossessesalife-userighttoproperty,frequentlyusedinconnectionwith asplit-interestagreement.
NaturalExpenseClassification
Amethodofgroupingexpensesaccordingtothe kindsofeconomicbenefitsreceivedinincurringthoseexpenses. Examplesofnaturalexpense classificationsincludesalariesandwages,employee benefits,supplies,rent,andutilities.
NetAssetsTheexcessordeficiencyofassetsoverliabilities,classifiedaccordingtothe existenceorabsenceofdonor-imposedrestrictions(equalsOrganization'sEquity).
NetAssetClass(es)Theclassificationofnetassetsbasedupontheexistenceorabsenceof donor-imposedrestrictions. Seealsopermanentlyrestrictednetassets,temporarilyrestrictednet assets,andunrestrictednetassets.
NetInvestment(Equity)inLand,Building,andEquipment
The totalcarryingvalue(afteraccumulateddepreciation)ofallproperty,plant,andequipment,less directlyrelatedliabilities. Thisamountisexclusiveofrealpropertiesthatareheldforinvestment purposes.
Non-ReciprocalTransfer
Atransactioninwhichanentityincursaliabilityor transfersanassettoanotherentity(orreceivesanassetorcancellation ofaliability)withoutdirectly receiving(orgiving)valueinexchange.
Not-For-ProfitOrganization
Anentitythatpossessesthefollowingcharacteristics thatdistinguishitfromabusinessenterprise:(a)contributionsofsignificantamountsofresources fromresourceproviderswhodonotexpectcommensurateorproportionatepecuniary return,(b) operatingpurposesotherthantoprovidegoodsorservicesataprofit,and(c)absenceofownership interestslikethoseofabusinessenterprise. Not-for-profitorganizationshavethosecharacteristicsin varyingdegrees([FASBStatementofFinancialAccounting]ConceptsStatementNo.4,paragraph 6). Organizationsthatclearlyfalloutsidethisdefinitionincludeallinvestor-ownedenterprisesand entitiesthatprovidedividends,lowercosts,orothereconomicbenefitsdirectlyandproportionately totheirowners,members,orparticipants,suchasmutualinsurancecompanies,creditunions,farm andruralelectriccooperatives,andemployeebenefitplans(FASBConceptsStatementNo.4, paragraph7).
PermanentRestriction
Adonor-imposedrestrictionwhichstipulatesthatresourcesbe maintainedpermanentlybutpermitstheorganizationtouseuporexpendpartoralloftheincome (orothereconomicbenefits)derivedfromthedonatedassets.
PermanentlyRestrictedNetAssets
Thepartofthenetassetsofanot-for-profit organizationresultingfrom(a)contributionsandotherinflowsofassetswhoseusebythe organizationislimitedbydonor-imposedstipulations thatneitherexpirebypassageoftimenorcan befulfilledorotherwiseremovedbyactionsoftheorganization,(b)otherassetenhancementsand diminishmentssubjecttothesamekindsofstipulations,and(c)reclassificationsfrom(orto)other classesofnetassetsasaconsequenceofdonor-imposedstipulations.
Promise
toGiveAwrittenororalagreementtocontributecashorotherassetstoanother entity. Apromisetogivemaybeeitherconditionalorunconditional.
ProgramServices
Theactivitiesthatresultingoodsandservicesbeingdistributedto beneficiaries,customers,ormembersthatfulfillthepurposesormissionforwhichtheorganization exists. Thoseservicesarethemajorpurposeforandthemajoroutputoftheorganization andoften relatetoseveralmajorprograms.
Quasi-Endowment Seefundsfunctioningasendowment.
Reclassifications
Transfersofamountsfromonenetassetclasstoanother,usuallyasa resultofthereleaseorlapsingofrestrictions.
RemainderTrustSeecharitableremaindertrust.
RemaindermanTherecipientofthecorpus(remainingprincipal)ofatrustupon termination.
RestrictedSupport
Donor-restrictedrevenuesorgainsfromcontributionsthatincrease eithertemporarilyrestrictednetassetsorpermanentlyrestrictednetassets. Seealsounrestricted support.
RestrictedNetAssets
Resourceswhoseuseisrestrictedbydonorsascontrastedwith thoseoverwhichtheorganizationhascompletecontrolanddiscretion. Restrictednetassetsmaybe permanentlyortemporarilyrestricted.
Spending-Rate
Theportionoftotalreturnoninvestmentsusedforfiscalneedsofthe currentperiod,usuallyusedasabudgetarymethodofreportingreturnsofinvestments. Itisusually measuredintermsofanamountoraspecifiedpercentageofamovingaveragemarketvalue. Typically,theselectionofaspendingrateemphasizes(a)theuseofprudenceandasystematic formulatodeterminetheportionofcumulativeinvestmentreturnthatcanbeusedtosupportfiscal needsofthecurrentperiodand(b)theprotectionofendowmentgiftsfromalossofpurchasing powerasaconsiderationindeterminingtheformulatobeused.
Split-InterestAgreement
Trustorotherarrangementsinitiatedbydonorsunderwhich not-for-profitorganizationsreceivebenefitsthataresharedwitheitherthedonororthirdparty beneficiaries. Thesegiftsincludeleadinterests(seecharitableleadtrust)andremainderinterests (seecharitableremaindertrust,annuitygift,andannuitytrust).
Stipulation
Astatementbyadonorthatcreatesaconditionorrestrictionontheuseof transferredresources.
SupportingActivitiesActivitiesotherthanprogramservices. Theprimarysupporting activitiesaremanagementandgeneral,fundraising,andmembershipdevelopmentactivities.
TemporaryRestriction
Adonor-imposedrestrictionthatpermitsthedonee organizationtouseuporexpendthedonatedassetsasspecifiedandissatisfiedeitherbythepassage oftimeorbyactionsoftheorganization.
TemporarilyRestrictedNetAssets
Thepartofthenetassetsofanot-for-profit organizationresultingfrom(a)contributionsandotherinflowsofassetswhoseusebythe organizationislimitedbydonor-imposedstipulationsthateitherexpirebythepassageoftimeorcan befulfilledandremovedbyactionsoftheorganizationpursuanttothosestipulations,(b)otherasset enhancementsanddiminishmentssubjecttothesamekindsofstipulations,and(c)reclassifications to(orfrom)otherclassesofnetassetsasaconsequenceofdonor-imposedstipulations,their expirationbypassageoftime,ortheirfulfillmentandremovalbyactionsoftheorganization pursuanttothosestipulations.
TermEndowment
Adonor-restrictedcontributionthatmustbemaintainedforaspecified term.
TotalReturn
Ameasureofinvestmentperformancethatfocusesontheoverallreturnon investments,includinginterestanddividendincomeaswellasrealized andunrealizedgainsand lossesoninvestments. Frequentlyusedinconnectionwithaspending-rateformulatodetermine howmuchofthatreturnwillbeusedforfiscalneedsofthecurrentperiod.
UnconditionalPromisetoGive
Apromisetogivethatdependsonlyonpassageof timeordemandbythepromiseeforperformance.
UnrestrictedNetAssets
Thepartofnetassetsofanot-for-profitorganizationthatis neitherpermanentlyrestrictednortemporarilyrestricted bydonor-imposedstipulations.
UnrestrictedSupport
Revenuesorgainsfromcontributionsthatarenotrestrictedby donors. Seealsorestrictedsupport.
Voluntary
HealthandWelfareOrganizations Organizationsformedfor thepurposeofperformingvoluntaryservicesforvarioussegmentsofsociety. Theyaretax-exempt (organizedforthebenefitofthepublic),supportedbythepublic,andoperatedona“not-for-profit” basis. Mostvoluntaryhealthandwelfareorganizationsconcentratetheireffortsandexpendtheir resourcesinanattempttosolvehealthandwelfareproblemsofoursocietyand,inmanycases,those ofspecificindividuals. Asagroup,voluntaryhealthandwelfareorganizationsincludethose not-for-profitorganizationsthatderivetheirrevenueprimarilyfromvoluntarycontributionsfromthe generalpublictobeusedforgeneralorspecificpurposesconnectedwithhealth,welfare,or communityservices.
2025-28 Strategic Plan
Albany Public Schools Foundation
MISSION, VISION, GUIDING PRINCIPLES
Mission Statement:
“The mission of the Albany Public Schools Foundation is to generate and distribute resources that enrich and enhance educational opportunities for all students, encourage teachers to implement innovative educational programs, and award scholarships to greater Albany Public Schools District students.”
Impact Statement: “Every Student. Every Opportunity to Succeed!”
GUIDING VALUES:
The Albany Public Schools Foundation’s belief in education is:
Aligned with the mission, vision and strategic plan that supports the Greater Albany Public School District’s interests. The Foundation’s ethics must be reflected in our work for the future.
Transparent and knowledgeable in respect to donor gifts and business sponsorships, so we wisely manage and honor the intent of all gifts.
Respectful of all of the diversity in our Greater Albany Education District including ethnicity, creed, financial status or disability of students and staff.
Informed by the expertise of Foundation staff and board members, while celebrating our passion and desire to welcome all views and differences to build collaborative solutions to learning opportunities.
Collaborative when it counts; with government, with other organizations, with local businesses, and with other foundations who share our belief in the future of youth.
Board Members and Staff
Executive Board Members
Joanne Alford, President
Monica Banks-Figueroa, Secretary
Will Summers, Vice President
Roger Wylie, Treasurer
APSF Staff
Peggy Burris, Executive Director
Andrea Recek, Director of Programs
Stephanie Black
Ed Bock
Megan Dow
Cindy Draper
Pat Eastman
Dana Lovejoy
Jerrie Matuszak
Dulcie Hawley, Bookeeper & Admin. Assistant
Jorden Parrish, Marketing & Events Coordinator
Gary Miller
Cassidy Osuna
Dave Pautsch
Jerry Shipman
Ben Watts
Elaine Wells
Ilynn Winn
About the Albany Public Schools Foundation
The Albany Public Schools Foundation was incorporated as a 501(c)(3) in 1984 by local citizens who wanted to raise special funds for educational needs in the Greater Albany School District. Today, the Foundation has a full-time Executive Director, Peggy Burris, hired in September of 2023, who manages a Director of Programs, an Admin Assistant/Bookkeeper and a Marketing and Events Coordinator. These staff support the work and fundraising efforts of a Board of Directors made up of a diverse group of educators, professional business leaders, and community members. With about five million dollars in assets, the Foundation is looking for ways to leverage its fundraising efforts in the community to support teacher and student-driven initiatives that move the mission of the Foundation forward. This strategic plan looks to steward the assets of the Foundation and to organize and promote fundraising events that support educational opportunities for all students who attend Albany Public Schools.
The Foundation’s hallmark events in the community are iSwim for Kids, iRun for Kids, and iCelebrate Kids Benefit Gala fundraisers that pack in over 1,400 participants and 200 community volunteers.
These events form the backbone of special programs that the Albany Public Schools Foundation supports on an annual basis like Classroom Grants, Enrichment Grants, Big Impact Grants, scholarships for high school graduates, and student assistance grants for students needing special support. A new program, Peely’s Teacher Supply House, provides classroom supplies to teachers at no cost.
ORGANIZATIONAL CHART
THE GOAL AND STRATEGY PILLARS OF THE APSF
FUNDRAISING PIPELINE & REVENUE
Create compelling business focused campaigns and stories to increase partnership funding for grants and scholarships which drive donor engagement by identifying volunteer opportunities and more personal connections with those we serve.
INITIATIVE
Ensure sustainable and exponential gross revenue growth of APSF through enhanced donor giving & grants.
PRODUCT (IMPACT)
Identify and align district and community needs early in the year to drive key enrichment and scholarship funding decisions and actions.
INITIATIVE
Create a lasting impact that changes lives from the classroom to post-secondary for GAPS students.
CULTURE, PEOPLE, & PROCESS
Focus on the key components of the employee/board life cycle that drives employee and board engagement and create sustainable and repeatable processes which leverage and grow APSF’s capabilities.
INITIATIVE
Create a highly engaged, aligned, and thriving APSF team: from board, to committee, to employee.
MISSION
The mission of the Foundation is to generate and distribute resources that enrich and enhance educational opportunities for all students, encourage teachers to implement innovative education programs, and award scholarships to Greater Albany Public School District students.
2025-2028 Goals and Strategies
2 times in 10 years. Impact total in 2023-24 = $547,342
Create a diverse organization so that we are representative of our students, teachers, and community
Create a culture that appreciates staff and volunteers
Create a new board member orientation program
Create a written annual job performance review process and evaluation tools
Invest in continual learning for staff & board/committee
Educate board on policies and procedures
Create SOP’s for jobs, events, programs and financial tasks
Review and edit job descriptions for all key positions annually
Organize the drive and create a clear paper trail to match the electronic drive
Create a list of policies and assign the review of the policies to the appropriate committee
Create an annual survey for both board and staff which includes training questions
Survey teachers and other GAPS staff to determine student and teacher needs that may help drive
Foundation programs
Create a volunteer base with a volunteer opportunity calendar
Work with GAPS leadership to determine priority needs in early Spring and let them know we are a potential asset resource.
Create a plan to leverage external partnerships to catalyze growth and impact
Package our “product” through creative marketing strategies.
Create a long-term marketing plan
Maintain an ongoing positive working relationship with GAPS Administration
Grow major gift program through 20 asks of $5000+ per year 6 meaningful meetings per month with individual donors
Conduct 60 meaningful prospect in-person or virtual/phone visits annually & associated stewardship
(includes corp. sponsors & corp. scholarships)
Lunch & Learn event annually
Grow our planned giving programs by holding one
Develop a new sponsorship request booklet by the end of June which includes event sponsorship, scholarship opportunities, and the Student Assistance Program
Secure 12 new matching scholarships of $2500+ annually
Secure $20k in matching Student Assistance Program donations
Hold video interviews of grant or scholarship recipients (acquire quotes/pics/other) for our “case for support”
Increase grant writing applications & capacity. Submit a minimum of 20-25 grant requests annually
Secure new endowment agreements
Culture
People
Process
Create a highly engaged, aligned and thriving APSF Team; from Board to Committee to Employee
Product (Our Impact)
Create a lasting impact that changes lives from the classroom to postsecondary opportunities for GAPS students
Pipeline and Revenue
Ensure sustainable and exponential gross revenue growth of APSF through enhanced donor giving & grants