Deyzha A.G. Todman
Soror Deyzha A.G. Todman
Sigma Theta Omega Chapter Basileus
Greetings to all the Undergraduate and Graduate Sorors of the Ingenious International Region!
On behalf of Alpha Kappa Alpha Sorority, Incorporated®, Rho Omicron Chapter on the St. Thomas Campus of the University of the Virgin Islands, I am honored to welcome you to the 32nd International Regional Conference. This year’s theme “Soaring from Shore to Shore in Service and Sisterhood" truly exemplifies the example and goals set by our Supreme Basileus Danette Anthony Reed, and our International Regional Director, Soror Carrie J. Clark.
As co-host of this conference, I extend a special thank you to Sigma Theta Omega, our graduate sponsoring chapter, for all their hard work and guidance during the planning of this conference
We have endeavored to make this conference culturally unique, educational, and entertaining. So therefore we encourage you to join us to celebrate our region and each other.
Sorors, the countdown to July 10, 2023, has begun!! This International Regional Conference will be one for the history books. We are looking forward to having you in the Windy City, where we can relish in fellowship, sisterhood, and education. Sorors attending this conference and demonstrating our commitment to sisterhood by being live and in-person, will show our dedication to the work of Alpha Kappa Alpha Sorority, Incorporated®, and "Service to all Mankind"
With Sisterly Love,
Quianna E.E. Christian
Soror Quianna E. E. Christian Rho Omicron, Basileus
Greetings Sorors of the International Region,
It is with great joy and excitement that I extend a warm U.S. Virgin Islands welcome to the 32nd International Regional Conference, being held in Chicago, Illinois.
I am excited sorors, and I hope that you are too! Gone are the days when we were forced to meet behind our computer screens We have pivoted and now we are live, in-person, and ready to SOAR!
This year’s theme is "Soaring from Shore to Shore in Service & Sisterhood", and the sorors of Sigma Theta Omega and Rho Omicron chapters plan to do just that.
Windy City will be splashed with the U.S. Virgin Islands’ unique culture, sounds, and taste, uniting the chapters of the International Region into a collective fabric of sisterhood. Through the guidance of International Regional Director, Soror Carrie J. Clark, we have been working extensively to prepare a 3-day agenda loaded with learning, sharing, and fellowship.
From the energetic welcome reception to the informative plenary sessions to the interactive workshops, luncheons, banquet, and service project - be prepared to be wowed from the moment that you arrive. My only ask is that you take advantage of the opportunities provided to connect with a soror from another chapter and build relationships Utilize the conference takeaways to gain a greater appreciation and understanding of our purpose, and answer the call to serve within your chapter and communities
Believe me when I say, this is a conference that you do not want to miss! We eagerly await your arrival Sorors
In Service and Sisterhood, Julice
L. Holder
Soror Julice L Holder
32nd International Regional Conference Chairman
Greetings Sorors!
The International Regional Conference Committee has been diligently working to produce a conference experience like none other. The sorors of Sigma Theta Omega Chapter and Rho Omicron Chapter are excited for you to join us in Chicago, Illinois for the 32nd International Regional Conference as we prepare to "Soar from Shore to Shore in Service & Sisterhood"
Through engaging workshops, service projects, and informative plenary sessions, sorors will be provided with opportunities to learn and perform the work of our beloved sorority. The welcome reception, banquet, and Global Spotlight are designed to give sorors the opportunity to unwind as we bring the culture of the US Virgin Islands to “The Chi”.
Sorors, many of us once took getting together to fellowship for granted but as we continue to adjust to a post-pandemic life, it is important that we reconnect in person to create everlasting memories. Sorors save the date and join us as we showcase ALL that the International Region has to offer!
We are looking forward to seeing every soror from our ingenious region as we SOAR in the Windy City July 10, 11, and 12, 2023.
Sisterly,
Mitchea Smalls
Soror Mitchea Smalls
32nd International Regional Conference Co-Chairman
I N G E N I O U S I N T E R N A T I O N A L R E G I O N
All meetings and events will be hosted in the host hotel unless otherwise indicated. Times are subject to change.
12:00 PM – 2:00 PM Host Chapters and Regional Team Check-in
3:00 PM – 5:00 PM Conference Registration Check-In Open
7:30 AM – 6:00 PM Conference Registration Check-In Open
8:00 AM – 7:00 PM Delegate & Alternate Registration & Certification
8:00 AM – 7:00 PM Soror Services Open
1:00 PM – 5:00 PM Regional Office Open
12:00 PM – 2:00 PM Regional Service Project – Planting Trees in Big Marsh Park Partnering with the Girl Scouts of America
3:00 PM – 4:00 PM
4:00 PM – 5:00 PM
Regional Director’s Meeting with Conference Committee Chairmen
Regional Philacter’s Committee Meeting
4:00 PM – 5:00 PM General Members Meeting (Election of delegates)
6:30 PM – 9:30 PM Welcome Reception
6:00 AM – 7:00 AM
Early Morning Aerobics
7:30 AM – 5:30 PM Conference Registration Check-In Open
7:30 AM – 6:00 PM Soror Services Open
8:30 AM – 11:30 AM
Plenary 1
Rededication
Gavel Ceremony
Ivy Beyond the Wall Flag Ceremony
12:00 PM – 1:30 PM
Leadership Awards Luncheon (Paid Ticket Event)
2:00 PM – 5:00 PM Plenary 2
6:00 PM – 7:30 PM
8:30 PM – 10:00 PM
Global Spotlight – Panel Discussion focused on Women’s Rights
Hospitality Suite Open
All meetings and events will be hosted in the host hotel unless otherwise indicated. Times are subject to change.
6:00 AM – 7:00 AM Early Morning Aerobics
8:00 AM – 12:00 PM Conference Registration Check-In Open
8:00 AM – 12:00 PM Soror Services Open
8:00 AM – 9:30 AM Conference Workshops - Series A
10:00 AM – 11:30 AM Conference Workshops - Series B
12:00 PM – 1:30 PM Jewels Luncheon (Paid Ticket Event)
2:00 PM – 2:30 PM Legacy Parade
2:30 PM – 5:30 PM Plenary 3
5:30 PM – 5:45 PM 32nd Regional Conference Adjournment
7:30 PM – 11:00 PM Closing Formal Banquet
Monday, July 10, 2023
Color/Theme Details
Registration Check-In AKA Paraphernalia
Regional Service Project AKA Paraphernalia Tennis shoes, comfortable clothing, hats, gardening gloves & sunscreen
General Members Meeting Business Casual
Welcome Reception
Tuesday, July 11, 2023
Cultural Pride
Represent your country wearing your culture pride Chapters are encouraged to creatively dress alike in cultural wear
Color/Theme Details
Aerobics Active Gym Wear Wear your regional conference workout T-shirt
Plenary 1
Ritual White
Conservative, solid seasonal white dresses, or skirted suits with sleeves (without adornment, embellishment, color trim or edge); flesh tone or white hosiery; and seasonal white shoes Jewelry worn should be conservative; white pearls are recommended A single strand of pearls is not mandatory. Colored pearls (ex: pink and/or green) are not to be worn during any of the “all-white ceremonies.”
Optional: An all-white unadorned mask is permitted, but not mandatory (No Pants and No Hats for ceremonies)
Leadership Awards Luncheon Gorgeous in Green Sorors are welcomed to wear the White attire from Plenary 1
Plenary 2
Gorgeous in Green Sorors are welcomed to wear the White attire from Plenary 1
Global Spotlight Pink & Green Business/Cultural Attire
Wednesday, July 12, 2023
Color/Theme Details
Aerobics Active Gym Wear Activewear
Workshop Series A & B Pink & Green Business Attire
Jewels Luncheon Sparkle (Diamond), Pearl, Gold, or Silver Business Attire
Legacy Parade
Plenary 3
Matching Legacy Attire Business Attire
Pink & Green Business Attire
Closing Formal Banquet Shades of Pink Evening Formal Attire
DUE DATE
What's Due
Thursday, March 9, 2023 32nd International Regional Conference Early Registration Opens
Wednesday, May 10, 2023
Friday, March 31, 2023
Complete Online/Send to
www.aka1908.com/international (Select "Events" on the menu bar)
Diamond/Pearl/Golden/Silver Soror Jewels Recognition Jewel Recognition Form
Hotel Reservation Needs
Hotel Reservation Needs Form
Wednesday, May 10, 2023 Legacy Parade Participation & Photos Legacy Form
Wedday, April 26, 2023
Wednesday, May 10, 2023
Wednesday, May 10, 2023
Substitute Registration / Refund Request Substitute /Refund Request Form
Regional Awards Submission Entries
Regional Awards Submission Form
Souvenir Journal Advertisement Information Souvenir Journal Advertisement Contract
Wednesday, April 26, 2023 Chapter Delegation Delegation Form
Wednesday, April 26, 2023 Resolution Submission Resolution Form
Wednesday, April 26, 2023 Country Flag Participation Country Flag Participation Form
Wednesday, April 26, 2023 Special Needs and Health History Special Needs and Health History Form
Wednesday, April 26, 2023 Ivy Beyond the Wall Submission Ivy Beyond the Wall Form
Wednesday, May 10, 2023
Souvenir Journal Advertisement Payment
Payment to Regional Pecunious Grammateus
Monday, May 1, 2023
Friday, June 2, 2023
Sponsorship Request
Authorization to pick up Conference Package
Monday, July 10, 2023 Ivy Beyond the Wall Last Submission
Monday, July 10, 2023
Delegate Certification
Sponsorship Request Form
Authorization to Pick-Up Form
Submit at Soror Services Center
Delegate Registration Booth
ELECTRONIC FORMS ARE HIGHLIGHTED IN PINK
Registration Classification
Graduate Member - includes Formal Banquet
Registration Fee
$230.00
Thursday, March 9, 2023 through Monday, April 10, 2023
Graduate Member (LATE FEE) - includes Formal Banquet
$280 00
Tuesday, April 11, 2023 through Wednesday, April 26, 2023
Undergraduate Member - includes Formal Banquet
$110 00
Thursday, March 9, 2023 through Monday, April 10, 2023
Undergraduate Member (LATE FEE) - includes Formal Banquet $160 00
Tuesday, April 11, 2023 through Wednesday, April 26, 2023
Guest Registration - includes Formal Banquet $125 00
Tuesday, April 11, 2023 through Wednesday, April 26, 2023
Guest Registration (LATE FEE) - includes Formal Banquet $175.00
Tuesday, April 11, 2023 through Wednesday, April 26, 2023
Jewels Luncheon - Sorors
$65 00
Thursday, March 9, 2023 through Wednesday, April 26, 2023
Jewels Luncheon - Guests $85.00
Thursday, March 9, 2023 through Wednesday, April 26, 2023
Awards Luncheon $55 00
Thursday, March 9, 2023 through Wednesday, April 26, 2023
Sorors who are either financial or non-financial cannot register as a guest. Sorors must be registered for the conference in order to attend
Soror Name Title
Email Address
Carrie J. Clark Regional Director cclark@aka1908.com
Lasean Hardy Chief of Staff for International Region internationalregionoffice@gmail.com
Deyzha Todman Graduate Chapter Basileus deyzhat.1908@gmail.com
Julice Holder IRC Chairman akaintl.irc.chair@gmail.com
Mitchea Smalls IRC Co-Chairman akaintl.irc.cochair@gmail.com
Cherrisse Woods IRC Grammateus akaintl.irc.grammateus@gmail.com
Natalia Hill Attire Committee Chairman akaintl.irc.sororattire@gmail.com
Sherri Ortiz-Fahie Attire Committee Co-Chairman akaintl.irc.sororattire@gmail.com
Lucille Parsons Decorations Committee Chairman akaintl.irc.decor@gmail.com
Alani Gregory Emergency/Medical Response Committee Chairman akaintl.irc.emr@gmail.com
Lydia Simmonds-Lettsome Evaluation Committee Chairman akaintl.irc.evaluation@gmail.com
Rosalia Payne Formal Banquet Committee Chairman akaintl.irc.banquet@gmail.com
Chanel Ruan Boschulte Formal Banquet Committee Co-Chairman akaintl.irc.banquet@gmail.com
Shannie McClean Health Aerobics Committee Chairman akaintl.irc.health@gmail.com
Lydia Simmonds-Lettsome Hostess Committee Chairman akaintl.irc.hostess@gmail.com
Anise Hodge Jewels Luncheon/Legacy Parade Committee Chairman akaintl.irc.jewels@gmail.com
Quianna Christian Kits/Bags Committee Chairman akaintl.irc.welcome.kits@gmail.com
Monique Matthias Global Spotlight Event Chairman akaintl.irc.global@gmail.com
Cherrisse Woods Regional Service Project Committee Chairman akaintl.irc.serviceproject@gmail.com
Lucinda Parsons Registration & Soror Services Committee Chairman akaintl.irc.sororservices@gmail.com
Camila Daniels Registration & Soror Services Committee Chairman akaintl.irc.services@gmail.com
K’Risa Chesterfield Risk Champion Committee Chairman akaintl.irc.risk@gmail.com
Laurel Hewitt Sewer Welcome Reception Committee Chairman akaintl.irc.welcome@gmail.com
Tishania Simmons-Rawlins Welcome & Invitation Committee Chairman akaintl.irc.welcome.invitation@gmail.com
Tracy Callwood Workshop & Presenters Support Committee Chairman akaintl.irc.workshops@gmail.com
Maria Ford Conliffe Regional Pecunious Grammateus maria.conliffe@gmail.com
Mitchea Smalls Sponsors akaintl.irc.sponsor@gmail.com
Nikoji Smith Souvenir Journal Ads akaintersocialmedia@gmail.com
Terri Barnett Coleman Regional Tamiochous and Flag Ceremony Chairman tcoleman@aka1908.com
Aramide Boatswain Regional Technology Chair akaintl.techhelp@gmail.com
The 32nd International Regional Conference will convene on July 10, 2023, in Chicago, Illinois Hotel reservations may be made with the hotel once information is made available
JEWELS LUNCHEON: DIAMOND/PEARL/GOLDEN/SILVER SOROR
Forms must be completed for Diamond, Pearl, Golden, and Silver Star sorors initiated in 1948, 1958, 1973, or 1998 respectively, and submitted online by Wednesday, May 10, 2023. For more information, contact Soror Anise Hodge at akaintl.irc.jewels@gmail.com.
RESERVED SEATING
Seating for meal functions will be open on a first-come, first-serve basis. Exception: Diamond, Pearl, and Golden Sorors as well as select VSG guests will have reserved seats at all functions.
Delegates will have reserved seating at all plenary sessions
CONFERENCE FORMS DEADLINE
Please adhere to the requested deadlines for the submission of various forms Deadline dates are located on the form.
SPECIAL NEEDS
Please indicate on the Special Needs and Health History Form if accommodations are needed for those who are physically challenged. Please contact the hotel directly for special room accommodations. Information on scooter rentals will be forthcoming.
IVIES BEYOND THE WALL
Forms will be accepted for all sorors who have become an Ivy Beyond the Wall since the 2022 Regional Conference until Wednesday, April 26, 2023
Sorors that become an Ivy Beyond the Wall after this date will be accepted at the Soror Service Center until Monday, July 10, 2023, at 12:00 noon
Sorors are reminded that the attire for this solemn ceremony is unadorned, seasonal white, including hosiery, and shoes, with one (1) single strand of pearl. Pants, pantsuits, and hats are not allowed.
CHAPTER AWARDS
Information on the awards for the International Regional Conference can be found in the 32nd International Regional Conference Awards information booklet on the International Region website. If you have any questions about awards please email akaintl.awards@gmail.com
AWARDS SUBMISSION FEES
ONCE FEES ARE SUBMITTED THERE WILL BE NO REFUNDS
FIRST AWARD CATEGORY
Graduate Chapters $55 00
Undergraduate Chapters $45 00
AWARDS ENTRY FORM
EACH ADDITIONAL AWARD CATEGORY
Graduate Chapters $10 00
Undergraduate Chapters $10 00
The registration form for the Regional Awards can be accessed online at the REGIONAL AWARDS SUBMISSION LINK.
All forms must be submitted electronically.
AWARD SUBMISSION FEES
Once you have selected the awards your chapter will be submitting, you will be taken to the summary screen, which will display your total amount due The total should be used when you visit the Ivy Boutique payment screen The payment can be made electronically through the Ivy Boutique or by purchase order/chapter check
NEED ASSISTANCE?
Questions on electronic form submissions should be directed to: akaintl.techhelp@gmail.com
Questions on award submissions should be directed to: akaintl.awards@gmail.com
Greetings,
Alpha Kappa Alpha Sorority, Incorporated® is excited to host the 32nd International Regional Conference in Chicago, Illinois from July 10-12, 2023. This conference will attract several hundred of our international members who will travel to Chicago from 11 countries around the world: The Bahamas, Bermuda, Canada, Germany, Japan, Liberia, Nigeria, South Africa, South Korea, United Arab Emirates, and the U.S. Virgin Islands.
Our beautiful souvenir journal will capture the event and offers the opportunity to promote chapters, congratulate members, and advertise businesses We invite you to submit an ad to be placed in this keepsake publication
The deadline for ad submissions is May 10, 2023. All payments are due by May 10, 2023, for inclusion in the Souvenir Journal.
PLEASE NOTE:
All ads should be submitted in jpg or pdf format
Include a copy of the completed souvenir journal ad with your payment
A full page ad is 8.5” x 11” in portrait format
A half page ad is 8.5” x 5.5” in landscape format
A quarter page ad is 4.25 x 5.5” in portrait format
Ads should be print ready and will be printed as submitted
If ad includes a photo, there is an additional $25 fee
The submission deadline is May 10, 2023
Makes checks payable to Alpha Kappa Alpha – International Region
Mail a copy of the completed electronic ad form and payment by May 10, 2023 to:
AKA 32nd International Regional Conference
Maria Ford Conliffe
29197 Chestnut Court
Farmington Hills, MI 48334-2597
If you have any questions, please contact Soror Nikoji Smith at akaintersocialmedia@gmail.com
If you have technical questions, please email akaintl.techhelp@gmail.com
Thank you in advance for your support!
Page Type/Location Cost Page Size Premium page – Outside Back Cover $300 8.75” x 11.25” portrait Premium Pages – Inside Front Cover $250 8.75” x 11.25” portrait Premium Pages – Inside Back Cover $250 8.75” x 11.25” portrait Full Page $150 8.5” x 11” portrait Half Page $125 8.5” x 5.5” landscape Quarter Page $ 75 4.25” x 5.5” portrait
I N G E N I O U S I N T E R N A T I O N A L R E G I O N
THERE WILL BE NO ON-SITE REGISTRATION
Early registration must be completed on or before April 10, 2023. Late registration will be from April 11, 2023 to April 26, 2023. A late fee of $50 will be applied.
All times are reflected in Eastern Standard Time Zone (EST)
Regular Registration:
Thursday, March 9, 2023, 12:00 AM - Monday, April 10, 2023, 11:59 PM
Late Registration:
Tuesday, April 11, 2023, 12:00 AM - Wednesday, April 26, 2023, 11:59 PM
INDIVIDUAL REGISTRATION FEES
Graduate: ☐ $230
Undergraduate: ☐ $110
Guests: ☐ $125
Jewels Luncheon: ☐ $65
Awards Luncheon: ☐ $55
Graduate (late): ☐ $280
Undergraduate (late) : ☐ $160
Guests (late): ☐ $175
Jewels Guests: ☐ $85
The registration fee includes the Tuesday Formal Banquet and a conference gift However, you MUST register for the Formal Banquet and the conference gift
Additions to activities or events to your 32nd IRC registration must be made before Wednesday, April 26, 2023 by 11:59 PM EST.
ONLINE REGISTRATION
Registration will only be available online by accessing the International Region website, in the EVENTS SECTION. Upon registering online, all registrations are PENDING. Once your 2023 financial status has been confirmed, final email notifications of your CONFIRMED status will be sent If your 2023 financial status is not confirmed before the conference, registration will be cancelled with no refund
Sorors from other regions who wish to attend the conference should go to the corporate website at aka1908.com and use the Member Assistance Form to request that their profile is synced with the International Region Note that you will be unable to log in and register for events using your email address and financial card number until this process is completed. This will take roughly 3-5 business days to process at which time you can attempt to log into the regional website again.
All registrations must be completed ONLINE on or before April 10, 2023, to avoid a late fee.
Registration after April 10, 2023, will incur a $50 late fee.
Late registration will be accepted until April 26, 2023
Registrations after April 26, 2023, will not be processed and will be returned to the sender.
Only registered financial sorors may participate in conference activities (except where designated).
A $50.00 handling fee will be assessed for any chapter check returned from the bank, and chapter registration will be delayed until the matter is cleared.
If you plan to bring a guest, please complete and add "Guest information" to your conference registration Soror and Guest Registration should be completed online as part of your registration
ACCESSING THE ONLINE REGISTRATION SYSTEM
To log into the registration system, click the Login link on the left menu Your login is your email address (which must be the same one on file at the corporate office) and your password is your financial card number.
To register online, go to: https://netforum.avectra.com/eWeb/StartPage.aspx? Site=AKAINTERNATIONAL
If you have trouble logging in, please email akaintl.techhelp@gmail.com
for instructions or assistance. A reply will be sent to you within 48 hours of receipt.
INDIVIDUAL REGISTRATION
A single online registration should be submitted for the registering soror, and nonmember guest(s) attending the conference.
All registrants must register for the appropriate graduate, undergraduate, non-member guest, late registration, and event fees. All improper registrations will be canceled.
Special activities and events are uniquely priced. Only registered financial sorors and registered guest(s) may participate in conference activities
Sorors may not register another soror using their own login information Non-financial sorors may be guests of registered financial sorors at the conference
Registration may be paid with Visa, MasterCard, American Express credit cards, or debit cards with the MasterCard and Visa logo
Registration confirmations will be sent via email to the email address on file with the Corporate Office.
Additions to activities or events to your 32nd IRC registration must be made before Wednesday, April 26, 2023 by 11:59 PM EST.
GROUP REGISTRATION
Group/Chapter Registration will be available online. Payments can be made via major credit card, debit card (with MasterCard or Visa logo), Chapter Check, Cashier's Check, Wire Transfer or Money Order. Group registrations are PENDING until payment is made and applied to the group registration record.
Only the authorized chapter officer who remitted the Group Registration will receive the registration confirmation for the group
If paying by wire transfer, contact the International Regional Tamiouchos Soror Terri Barnett Coleman tcoleman@aka1908.com for transfer instructions, prior to sending the transfer
If paying by chapter check or money order, please select PURCHASE ORDER at checkout. Cashier's checks and money orders should be made payable to:
"Alpha Kappa Alpha International Region" and mailed to:
AKA - 32nd International Regional Conference
Maria Ford Conliffe
29197 Chestnut Ct.
Farmington Hills, MI 48334-2597, USA
CANCELLATIONS REQUESTS
Cancellation requests must be submitted via the Refund/Substitution Request Form to Soror Terri Barnett Coleman, International Region Tamiouchos tcoleman@aka1908.com
All cancellation requests should include your contact information and documentation supporting your request
Cancellation requests must be received by Wednesday, April 26, 2023 You MAY be eligible for a refund - all requests must be approved by the International Regional Director. A minimum processing fee of $50 for graduate sorors and $25 for undergraduate sorors and any other associated ticketed event expenses will be assessed and deducted from the refund amount. Refunds will be returned via the payment and delivery method by which they were received. There will be no on-site refunds.
All refunds will be processed at least 90-120 days following the conclusion of the Regional Conference. Cancellation requests made after the close of registration will not be considered.
No refunds will be afforded to those who violate Alpha Kappa Alpha Policies or Documents (withdrawal of privilege, suspension) in the period between conference registration and the actual conference date.
Upon registering online, all registrations are PENDING Once your 2023 financial status has been confirmed, final email confirmation of CONFIRMED status will be sent If your 2023 financial status is not confirmed before the conference, registration will be cancelled with no refund
For refund requests, complete the Cancellation & Refund Request Form before April 26, 2023 Requests after April 26, 2023, will be at the discretion of the Regional Director on an individual basis Please email this form to Soror Terri Barnett Coleman, International Region Tamiouchos at tcoleman@aka1908.com
Refunds will be processed after the conference bills have been paid. A processing fee of $50.00 and/or any additional expenses incurred will be assessed on all refunds. There will be no on-site refunds or registration.
SUBSTITUTE REGISTRATION
All substitutions must be approved by the International Regional Tamiouchos and completed by April 26, 2023 The substitution can only be with a soror that is financial at the time the request is made. There will be no on-site substitutions.
A soror may request to substitute her registration for another soror. To initiate a substitution request, the originally registered soror must submit the Substitute /Refund Request Form online for review and processing:
Requests must be received by Sunday, April 26, 2023. The substitute registration selections (events, workshops and meal functions) cannot be changed. Additional events may be added to the original registration via the registration portal.
All transfer of funds must be handled between the sorors involved.
REGISTRATION MATERIALS, SOUVENIRS, AND CERTIFICATES
Conference attendance certificates will be emailed to sorors who attend the conference.
A registered soror unable to attend the conference may complete an Authorization to Pick-Up Form in order for the Chapter Basileus or Graduate Advisor (Undergraduate Chapters Only) to pick up her registration materials and conference gift during open check-in hours only.
Giving permission to release registration materials and conference gift must be submitted by June 2, 2023.
The soror picking up the registration materials and conference gift will be required to present her financial card, a valid form of identification, and must sign the Authorization to Pick-Up Form
Certificates of attendance will not be distributed to sorors who do not attend the conference
Registration materials and conference gifts will not be mailed.
I N G E N I O U S I N T E R N A T I O N A L R E G I O N
I N G E N I O U S I N T E R N A T I O N A L R E G I O N
Conference Workshops will be held on Wednesday, July 12, 2023.
SERIES A | 8:00 AM – 9:30 AM
All workshops are open to undergraduate and graduate sorors unless otherwise indicated.
WK01 | Chapter Operations: The Heart of Perpetuity
This interactive workshop will provide sorors with the fundamentals of effectively operating a chapter. Further, the workshop content will increase your knowledge of best practices and tools that result in successful chapter operations. The International Standards Committee will assist you in understanding how to implement chapter and committee improvement processes by conducting efficient chapter and committee meetings, understanding officers’ roles and responsibilities, improving your chapter’s knowledge, and creating an environment to ensure your chapter is “Viewing Standards
Through a Different Lens: SOARing to Operational Proficiency and Perpetuity ” Chapter basilei and chapter standards committee chairmen and members are encouraged to attend.
Presented by: International Standards Committee
WK05 | Kulture Shock: Reimagining “One AKA”
This workshop will focus on setting one international standard for undergraduate sorors of Alpha Kappa Alpha Sorority, Incorporated®. We also will examine the paradigm shift of a post-COVID college campus and our responsibilities as members of AKA in our campus community as we navigate this new normal. All undergraduate sorors are encouraged to attend.
Presented by: International Undergraduate Activities Committee
WK07 | Financial Operations: Making $ense of the Financial Operations Guide
In this interactive workshop, participants will master best practices for effective chapter financial operations Topics include roles and responsibilities of the chapter financial officers, chapter financial procedures, and best practices for budget development and review Join us to learn the key questions you should ask as a chapter shareholder Chapter basilei, anti-basilei, graduate advisors/council, pecunious grammatei, and tamiouchi are encouraged to attend.
Presented by: International Finance Committee
WK08 | How to SOAR: Planning and Executing High-Impact Programs
Learn strategies and best practices for planning high-impact programs under the Soaring to Greater Heights Administration. Topics will include the three (3) key steps to create impact in your community, budgeting, funding strategies, and more. Chapter basilei, Anti-basilei, program committee chairman, and graduate advisors/council are encouraged to attend.
Presented by: International Program Committee
Conference Workshops will be held on Wednesday, July 12, 2023.
SERIES B | 10:00 AM – 11:30 AM
All workshops are open to undergraduate and graduate sorors unless otherwise indicated
WK03
| SOARING to Greater Heights of Membership
Join your region’s representative to the International Membership Committee to learn about our 2022-2026 International Membership Strategy Topics will include retention strategies for a post-COVID world, the Membership Experience, and Reclamation Membership chairmen are encouraged to attend.
Presented by: International Membership Committee
WK10 | Let's Move It: A Motion Master Class
This interactive workshop will focus on seven motions that can be used to expedite the amount of time needed to complete chapter business meetings. The workshop will include a combination of teaching and role-playing and will conclude with a brief "self-graded" quiz on the information presented. Chapter basilei and parliamentarians are encouraged to attend.
Presented by: International Constitution Committee
WK11 | A Blueprint to Soaring in Sisterhood
An in-depth and hands-on workshop, focused on the Strengthen our Sisterhood initiative and its five areas of focus This workshop will provide a deep dive into strategies for implementing high-impact Sisterly Relations activities, the importance of collaboration among chapter committees, and how to be a model of sisterly kindness The goal is to provide members with a “toolkit” of best practices, which can be used to encourage meaningful and uplifting relationships among sorors. All sorors are encouraged to attend.
Presented by: International Sisterly Relations Committee
WK13 | Soaring to New Heights: Elevating the Practice of Protocol
The Basic Protocol Workshop will include an update of the revisions to the 2022 Protocol Guide, an introduction and review of the protocol guidelines and principles that govern our sorority, and an interactive segment that encourages sorors to engage in their learning. Chapter basilei and protocol chairmen are encouraged to attend.
Presented by: International Protocol Committee
I N G E N I O U S I N T E R N A T I O N A L R E G I O N
CHICAGO MIDWAY AIRPORT (MDW)
Chicago Midway International Airport (MDW), typically referred to as Midway Airport, Chicago Midway, or simply Midway is a major commercial airport on the Southwest side of Chicago, Illinois, located approximately 12 miles (19 km) from the Loop business district. The smaller of the two major airports serving Chicago, Chicago Midway International Airport is a base for low-cost and regional airlines and serves as a hub for Southwest Airlines. Chicago Midway Airport has one main passenger terminal divided into 3 concourses: Concourses A , B, and C. There is one MDW Airport military lounge, located in Concourse C. flychicago.com/midway
PICKUP FROM THE TERMINAL
You’ll get directions about ORD pickup points directly in the app. When you’re ready, open the Uber app to request a ride to your destination. Choose the MDW airport transportation option that suits your group size and luggage needs.
Exit on the baggage claim level
Riders requesting at MDW should meet their driver downstairs on the arrivals level (near baggage claim). Exit through Door 4, cross the street, and meet your rideshare driver in the center lane.
CONFIRM YOUR LOCATION
Select your terminal and ORD pickup location as specified by the app
Please note: this location may not always be at your nearest exit
Your driver’s name, license plate, and car color will show in the app. Verify your ride before you get in. If you can’t find your driver, contact them through the app.
O'HARE AIRPORT (OR
Located on the far northwest side of Chicago, Illinois, Chicago O’Hare International Airport (ORD) is about 17 miles from the downtown Loop. It serves over 200 destinations in the United States and abroad and is a hub for American and United and a focus city for Frontier and Spirit airlines
O'Hare has non-stop flights to 214 destinations in North America, South America, the Caribbean, Europe, Africa, Asia, the Middle East, Oceania, and the North Atlantic region as of November 2022
On the ground, road access to the airport is offered by airport shuttle, bus, or taxis by Interstate 190 (Kennedy Expressway), which goes directly into the airport. ORD Airport has 4 passenger terminals
Terminals 1, 2, 3, and 5 that house 191 gates in total. Terminal 5 handles all international arrivals. flychicago.com/ohare
RIDESHARE PICKUP FROM THE TERMINAL
You’ll get directions about ORD pickup points directly in the app Pickup locations may vary by terminal and product For most requests, you’ll meet your rideshare driver on the Departures level For requesting Uber Black or SUV at ORD, and those in the International terminal, please meet your driver downstairs on the Arrivals level.
CONFIRM YOUR LOCATION
Select your terminal and ORD pickup location as specified by the app
Please note: this location may not always be at your nearest exit
Your driver’s name, license plate, and car color will show in the app. Verify your ride before you get in. If you can’t find your driver, contact them through the app.
GETTING AROUND IN CHICAGO
Chicago is a highly walkable city with an excellent public transit system that includes both trains and buses. Uber, Lyft, and cabs are also plentiful across much of Chicago. Metered taxis are easy to find throughout downtown and surrounding neighborhoods, though Uber and Lyft are likely to be cheaper. Uber and Lyft are your main rideshare options in Chicago. For best service, download your preferred ride app before arriving at the airport
PRICE DETAILS
If your upfront price for a ride looks high, it might be busier than usual This can happen when there are more ride requests than available drivers
All trips in Chicago are subject to a $0 65 City and Accessibility Fee Rides to or from Chicago Airports (O'Hare and Midway), McCormick Place, and Navy Pier are subject to an additional $5.00 surcharge.
Trips to or from Chicago Airports (O'Hare and Midway), McCormick Place, and Navy Pier are subject to a $5.00 surcharge.
Trips to or from The Museum of Science & Industry may be subject to a $1.00 venue fee. Applicable tolls and surcharges may also be added to your fare.
REQUESTING A RIDESHARE PICK UP | Open your app to request a ride
When you’re ready, open the app to request a ride to your destination Choose the transportation option that suits your group size and luggage needs.
REQUESTING A RIDESHARE WITHOUT
THE APP
UBER
You can request an Uber ride online via m uber com, whether that’s on:
An older phone with internet browsing capabilities
A tablet or laptop
A public desktop computer with internet access
LYFT
You can request a Lyft using any browser with the exception of Shared and Lux services. Standard Lyft services are fine. The process is very similar to the app but you will manually have to verify your phone number and pay through the browser. If you already have a Lyft account associated with your phone number, you will be logged in after entering it. If you don’t have an account linked to that number, you will need to enter an SMS code to verify it.
Visit http://ride lyft com in your browser
Enter your phone number in the box and wait for the SMS code
Enter the code into the box on the website
Request a pickup, set a destination and payment method
1 2 3 4
I N G E N I O U S I N T E R N A T I O N A L R E G I O N
Scootaround mobility rental equipment is available in Chicago Reserve scooter online or by phone https://scootaround.com/en/chicago +1-888-441-7575 (toll free number)
I N G E N I O U S I N T E R N A T I O N A L R E G I O N
If planning to travel, visit https://covid.gov/ for current state orders and updated information Sorors and guests who are under isolation or quarantine orders should not attend the conference
If at any point during the conference, a Soror or Guest tests positive for COVID-19, they and their traveling party may be required to isolate.
Guests agree to abide by any and all applicable health-and-safety requirements.
Please note that the following recommendations for your awareness:
The current COVID-19 variants spread easily through airborne transmission In addition, the current variants are more infectious than the original virus and can result in reinfections for those who might have been previously infected
As part of our commitment to creating the safest possible environment for our in-person events, we strongly recommend that all attendees do the following for all in-person meetings regardless of the CDC COVID-19 Community Level:
Stay up to date with COVID-19 vaccinations, including all primary series doses and boosters for their age group
Wear a mask in indoor settings if you are at high risk for severe illness
The health requirements for each event may be affected by changes in the CDC COVID19 Community Levels You will be notified in advance of any changes to health requirements for this event if the CDC COVID-19 Community Levels change.
You can monitor the CDC COVID-19 Community Levels for all locations in the country at www.cdc.gov/coronavirus/2019-ncov/your-health/covid-by-county.html
TOILETRIES
☐ Toothbrush, Toothpaste, Floss, Mouthwash
☐ Soap, Shower Gel, Shower Cap
☐ Facial Cleanser, Toner, Cotton balls
☐ Deodorant
☐ Lotion
☐ Razor, Shaving Cream
☐ Contact Lens, Cleaning Solution
☐ Eyeglasses/Case
☐ Personal Hygiene Items
☐ Sunscreen
☐ Other
BEAUTY
☐ Perfume, Body Spray
☐ Makeup Remover
☐ Hair Products, Combs, Brush
☐ Flat Iron, Curling Iron
☐ Hair Scarf, Bonnet
☐ Fingernail Polish
☐ Other:
MEDICATION
☐ Personal Prescription
☐ Aspirin
☐ Ibuprofen
☐ Diarrhea Medicine, Laxative
☐ First Aid Kit
☐ Other:
PERSONAL ITEMS
☐ Comfy Shoes
☐ Workout Gear, Tennis Shoes
☐ Swimsuit
☐ Coat, AKA Jacket, AKA Sweater, Wrap
☐ AKA Umbrella
☐ Robe, Pajamas
☐ Foundations, Bra
☐ Undergarments
☐ Other:
DOCUMENTS
☐ Constitution and Bylaws
☐ Manual of Standard Procedure
☐ Protocol Manual
☐ Workshop Materials
☐ Financial Card, Driver’s License, Other ID
☐ Registration Confirmation
☐ Chapter or Professional Business Cards
☐ Pen, Pencil, Notepad
☐ Cash, Checks, Credit Cards
ELECTRONICS
☐ Laptop, IPad, Tablet, Stylus
☐ Travel Speakers
☐ Camera, Spare SD Card, Batteries
☐ Flash Drive
☐ Cell Phone
☐ Chargers and Charging cables
☐ Ear Buds, Earphones
☐ Watch
☐ Other:
EVENT ATTIRE
☐ Registration: AKA Paraphernalia
☐ Welcome Reception: Native Attire, Chapter/Cultural Pride
☐ Awards Luncheon: Green Business
☐ Global Spotlight: Pink & Green Business
☐ Jewels Luncheon: Sparkle (Diamond), Pearl, Gold, Silver
☐ Plenary I: Ritual White – No Pants
☐ Plenary II: Green Business
☐ Plenary III: Pink & Green Business
☐ Legacy Parade: Matching Attire
☐ Formal Banquet: Shades of Pink
PROTOCOL COURTESY
Sorors must display their badges to gain access to conference meetings, events and vendor areas
Only members with badges will be admitted to plenary sessions Be on time for all sessions
Do not hold seats Be courteous Be sisterly
Do not sit in designated "reserved seating" for delegates, Very Special Guests (VSGs), Diamond/Golden sorors, the Emergency Medical Team (EMTs) or physically challenged sorors
CONFERENCE ATTIRE
Adhere to appropriate conference attire
Refer to Conference Attire Summary and "The Official Guide to Alpha Kappa Alpha Protocol" for details.
Meetings and Luncheons: Business Attire.
Ivy Beyond the Wall Ritual: Uninterrupted White.
Rededication: No Pants.
No flip-flops or tennis shoes. Adhere to conference attire recommendations per event.
EVENT ETIQUETTE
Stand when the dais processional enters the room.
Stand when the Regional Director, Supreme Basileus, and Former Supreme Basilei enter the room. Enter through assigned doors only.
Do not walk during program introductions, meditations, and when the Regional Director or Supreme Basileus is addressing the audience
Turn off all electronic communication devices Please step out of the meeting if you must use a phone
Table hostesses are beneficial during meal functions to remind us to remain silent during the presentations and/or performances at the dais
Do not audio, video record, or take photos of presentation slides during business meetings and workshops
Please be considerate of other conference attendees and take only one gift when they are distributed at functions
Refrain from overloading your plate at receptions One or two pieces of each food item is appropriate
Do not come onto the dais at any time.
Please remove badge when taking photos (individual or group photos).
Please arrange for child care and guests when attending business meetings as these meetings are for sorors only.
Please wear delegate identification and arrive early for proper seating.
Please speak to the body only after being recognized by the presiding officer. Address the presiding officer as “Madam Regional Director.”
Address the delegation by clearly stating your name, chapter, chapter location, and whether you are a delegate or non-delegate.
