Greetings Sorors of the Ingenious International Region
I hope you are getting excited. It’s time to grab your sunglasses because we are headed to the “Golden State” Meet me in sunny southern California for the 34th International Regional Conference, July 8-9, 2025 in the city of Anaheim where we will experience the “Magic of Global Sisterhood and Service.”
Magical is only the beginning of the California vibe we will feel as we’re surrounded by scenic mountains and the vast Pacific Ocean. From the beaches to shopping to ballparks to theme parks, you will no doubt enjoy this year’s regional conference on the West Coast Sorors, this will be a “next level” conference Planning is happening around the clock and around the globe to make sure your experience is elevated and magical.
A lot of work has gone into preparing for your arrival Our Conference Chairman Soror Rashema Ingraham and Co-Chairman Soror Zoë Gibson, along with our amazing host chapter Pi Upsilon Omega, under the leadership of Chapter Basileus Soror Sasha Rolle, are determined to deliver hospitality that’s second to none. Although we’ll be in California, they will make sure you are exposed to the customs and culture of Freeport, Grand Bahama.
Everything you need to know is in this beautiful conference registration guide Sorors, carefully take some time to read through the pages that detail the conference schedule, special events, service project, registration deadlines and much more. Our time together will be filled with celebrations, workshops and plenaries to ensure we are handling the business of Alpha Kappa Alpha and the International Region
Registration for the 34th International Regional Conference is NOW OPEN! Do not delay registering, making your hotel reservations, and securing your travel arrangements if you have not done so already
Sorors, this conference will be unforgettable I look forward to seeing you in Anaheim, and let the MAGIC begin!
Carrie J. Clark
Soror Carrie J Clark International Regional Director
Sorors of the Ingenious International Region
With warm hearts and sisterly love, we extend a heartfelt invitation for you to join us in Anaheim, California! This year, we are bringing the warmth, vibrance, and spirit of the islands to our conference, creating an experience filled with sisterhood, service, and a touch of island magic
Hosted by Pi Upsilon Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated®, all the way from Freeport, Bahamas, we are honored to welcome you to a space where culture, unity, and service take center stage. Anaheim, known for its world-class attractions and dynamic energy, is the perfect place to celebrate the Magic of Global Sisterhood and Service
This conference is more than just a gathering it is an opportunity to reconnect, rejuvenate, and reaffirm our mission as Alpha Kappa Alpha women. From meaningful conversations to powerful service initiatives, every moment will remind us of the impact we create when we come together
None of this would be possible without the steadfast leadership of our International Regional Director, Soror Carrie J Clark, and the dedication of our Conference Chairman, Soror Rashema Ingraham, and Conference Co-Chairman, Soror Zoë Bowleg Their vision and commitment have transformed this event into a masterpiece of sisterhood So pack your pink and green, embrace the island spirit, and join us as we make magic in Anaheim!
We can’t wait to see you there
Sisterly
Sasha Rolle
Soror Sasha Rolle
Chapter Basileus
Pi Upsilon Omega Chapter Freeport, Grand Bahama
Greetings Sorors
It is with immense joy and excitement that we invite you to attend the 34th International Regional Conference in Anaheim, California! As a proud and determined chapter, Pi Upsilon Omega, hailing from the turquoise waters of Freeport, Grand Bahama, is deeply honored to host this momentous occasion We are thrilled to bring the vibrant culture and magic of The Bahamas to this dynamic gathering.
We are planning with immense pride to ensure this unique opportunity fully embraces the vibrancy, heritage, and warmth of Bahamian culture, alongside the rich diversity that defines the International Region. From the rhythmic traditions of the Caribbean to the unique customs and practices of sorors across the globe, the International Region represents a beautiful tapestry of traditions that strengthen the bonds of our sisterhood This diversity serves as a powerful reminder of the universal values we cherish: sisterhood, service, and excellence
As Chairman of the 34th IRC Committee, I have witnessed firsthand the passion, dedication, and tireless efforts that are going into the planning of this conference It is our sincere hope that these efforts will provide you with an experience filled with joy, inspiration, and unforgettable memories We encourage all sorors to register promptly, actively engage in the dynamic lineup of activities, and help us set new milestones for this International Regional Conference. Your participation is the cornerstone of making this event truly historic!
I warmly invite you to join us as we celebrate our collective achievements, share in learning and growth, and strengthen the bonds of sisterhood that unite us in Alpha Kappa Alpha. Together, we will make this an extraordinary moment in our journey
Thank you for entrusting Pi Upsilon Omega with this incredible opportunity to serve as your host We cannot wait to welcome you to Anaheim, where the "Magic of Global Sisterhood and Service" will come alive in every moment.
In Sisterly Service and Gratitude, Rashema Ingraham
Soror Rashema Ingraham
34th International Regional Confererence Chairman
Pi Upsilon Omega Chapter
Freeport, Grand Bahama
Greetings Sorors of the International Region
Welcome to the 34th International Region Conference! On behalf of the Pi Upsilon Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated®, located in the beautiful and sun-kissed city of Freeport, Bahamas, I am delighted to welcome you to Anaheim, California – where the magic of Disney meets the warmth of sisterhood. We thank you for taking your respective journeys to this enchanting city to create new memories, strengthen our bonds, and celebrate the magic we hold as sorors of Alpha Kappa Alpha
This year, we gather under the theme “The Magic of Global Sisterhood and Service.” Like a scene from a Disney fairytale, we are here to celebrate the extraordinary bond we share as sisters of Alpha Kappa Alpha Much like the beloved princesses who remind us of courage, compassion, and resilience, we too embody these values as we come together to serve, inspire, and uplift communities around the world
Whether you find yourself as bold as Mulan, forging new paths with courage and determination; as visionary as Tiana, turning dreams into reality through hard work and passion; as curious as Ariel, exploring uncharted waters with an adventurous spirit; as compassionate as Cinderella, spreading kindness wherever you go; as brave as Merida, standing strong in the face of challenges; or as graceful as Belle, embracing knowledge and love with an open heart – know that you bring a unique spark to our sisterhood, and together, our magic knows no bounds Anaheim, the enchanting home of Disneyland, sets the perfect stage for us to weave our magic together, turning our dreams of service and unity into a reality.
The Pi Upsilon Omega Chapter has planned a truly magical experience for you – one that will leave you inspired, empowered, and filled with cherished memories We hope that this conference will remind you of the power we hold when we unite our gifts and talents in sisterhood.
So, Sorors, don your crowns of sisterhood, and let’s create a tale as old as time, filled with magic, purpose, and love Welcome to Anaheim, where dreams come true, and welcome to the 34th International Regional Conference!
Sisterly,
Zoë Gibson
Soror Zoë Gibson
34th International Regional Conference Co-Chairman
Pi Upsilon Omega Chapter Freeport, Grand Bahama
UPSILON OMEGA FREEPORT, GRAND BAHAMA
CHARTER DATE: MAY 23, 1987
About Our Country
CONTINENT: North America COUNTRY: The Bahamas CITY: Freeport
MAIN INDUSTRY: TOURISM AND AGRICULTURE
OFFICIAL LANGUAGE: ENGLISH
THIS IS AN OVERVIEW OF THE REGISTRATION SYSTEM
Each member will receive a registration link to begin the process. Please note that links will be sent to your email address listed on aka1908.com.
Once you are logged in, you will need to verify your email address (via a link sent to you) to complete the registration process.
Once verified, you will have the ability to select all registration elements for the conference.
You will also be able to add guest and children registrations to your profiles, once verified. Please note that there are a limited amount registrations available for guest. Children must be under 12, and sorors cannot be registered as guests.
or
All meetings and events will be hosted in the host hotel unless otherwise indicated. Times are subject to change.
SUNDAY, JULY 06, 2025
8:00 AM – 11:00 AM
Conference Registration Setup
12:00 PM – 2:00 PM
Host Chapter and Regional Team Check-in
3:00 PM – 6:00 PM
Conference Registration Check-In Open
6:30 PM – 7:30 PM
34th IRC Steering Committee Meeting
MONDAY, JULY 07, 2025
7:30 AM – 11:30 AM
Conference Registration Check-In Open
7:30 AM – 11:30 AM
Soror Services Open
7:30 AM – 11:30 AM
Delegate & Alternate Registration & Certification
9:30 AM – 11:00 AM
High Tea with MRD (Undergraduates Only)
11:30 AM – 12:30 PM
Service Project
The Magic of Giving
12:00 PM - 6:00 PM
Vendor Marketplace
2:00 PM – 3:00 PM
Regional Rituals Committee
3:00 PM – 4:00 PM
Regional Director’s Meeting with Conference Committee Chairmen Regional Protocol Committee Meeting
3:00 PM – 6:00 PM
Conference Registration Check- In
Delegate & Alternative Registration Check- In and Certification
4:00 PM – 5:00 PM
Regional Philacter’s Committee Meeting
General Members Meeting (Election of Delegates) Flag Ceremony Practice
6:30 PM – 9:30 PM
Welcome Reception It’s a Small World: A Global Welcome Celebration
All meetings and events will be hosted in the host hotel unless otherwise indicated. Times are subject to change.
Registration and Soror Services will be closed during Plenary Sessions.
TUESDAY, JULY 08, 2025
6:00 AM – 7:00 AM
Early Morning Aerobics Magical Wellness Journey
7:30 AM – 5:30 PM
Conference Registration Check-In & Soror Services Open
8:30 AM – 11:30 AM
Plenary 1 Flag Ceremony Rededication Ivy Beyond the Wall
12:00 PM – 1:30 PM
Leadership Awards Luncheon (Paid Ticket Event) Dream. Believe. Achieve.
WEDNESDAY, JULY 09, 2025
6:00 AM – 7:00 AM
Early Morning Aerobics Magical Wellness Journey
8:00 AM – 12:00 PM
Conference Registration Check-In & Soror Services Open
8:00 AM – 9:30 AM
Conference Workshops - Series A
10:00 AM – 11:30 AM
Conference Workshops - Series B
12:00 PM – 1:30 PM
Jewels Luncheon (Paid Ticket Event)
Crowning Moments: The Jewels
2:00 PM – 5:00 PM
Plenary 2
6:00 PM – 7:30 PM
Global Spotlight Panel Discussion: Shining a Global Spotlight on the International Region
8:00 PM – 10:00 PM
Sisterly Relations Event (Paid Ticket Event) A Touch of Magic: Sip, Blend & Glow
2:00 PM – 2:30 PM
Legacy Parade Once Upon A Fairytale: A Legacy of True Love
2:30 PM – 5:30 PM
Plenary 3
35th IRC Invitation
34th Regional Conference Adjournment
5:30 PM – 6:30 PM
Soror Services Open
7:30 PM – 10:30 PM
Closing Gala
The Winter Wonderland
Please take a moment to review the instructions before completing the various forms
For your records, retain a copy of each form submitted Conference registration materials may also be found on the International Region Website Please review all details and instructions BEFORE completing your registration.
NOTE: Sorors MUST have an email address in their profile on the AKA Corporate Website in order to register online for the conference If you do not have an email address listed and need help, your chapter Technology Committee Chairman is available to assist
Due Date
What is Due?
Complete Online/Send to
Monday, April 21, 2025 Early Registration Closes Personal Email Link
Tuesday, April 22, 2025 34th International Regional Conference Late Registration Opens Personal Email Link
Monday, May 5, 2025 34th International Regional Conference Registration Closes
Monday, May 5, 2025 Hotel Reservations Link closes Hotel Reservations Page
Monday, May 5, 2025 Chapter Delegates Submission Delegation Form
Monday, May 5, 2025 Resolution Submission Resolution Form
Monday, May 5, 2025 Country Flag Participation Country Flag Participation Form
Monday, May 5, 2025
Substitute Registration/Refund Request
Substitute/Refund Request Form
Monday, May 5, 2025 Ivy Beyond the Wall Submission Ivy Beyond the Wall Form
Sunday, May 11, 2025
Diamond/Pearl/Golden/Silver Soror Jewels Recognition Jewel Recognition Form
Sunday, May 11, 2025 Legacy Parade Participation & Photos Legacy Form
Sunday, May 11, 2025 Regional Awards Submission Entries Regional Awards Submission Form
Sunday, May 11, 2025 Souvenir Journal Advertisement Information
Sunday, May 11, 2025
Sunday, May 11, 2025
Monday, July 7, 2025
Journal Advertisement Form
Souvenir Journal Advertisement Payment Payment to Regional Pecunious Grammateus or via Ivy Boutique
Sponsorship Request
Sponsorship Request Form
General Member Delegate Certification Onsite Delegate Registration
Monday, July 7, 2025 Ivy Beyond the Wall Last Submission
Submit at Soror Services Center
REMINDER: Only registered and financial sorors may participate in conference activities Neither financial nor non-financial sorors may be guests of registered sorors at the conference. Late fees do not apply to guests and children
Event Graduate Undergraduate Guest
April 22 - May 5, 2025 (includes Closing Gala)
Giving Tree Donations
Donations to benefit local Southern California organization Gift card drive Sorors are encouraged to bring gift cards in $25 denominations to build our magical Giving Tree. If donating, please purchase Visa, American Express or Mastercard gift cards that can be used in the United States Cards can be purchased upon arrival in the host city
You can also donate to support via the Ivy Boutique multiple donations welcome
Don’t miss an opportunity to engage with sorors by purchasing an ad in the 34th International Regional Conference souvenir journal. Our International Regional Conference attracts several hundred of our members who will travel from at least 11 countries and territories around the world: The Bahamas, Bermuda, Canada, Germany, Japan, Liberia, Nigeria, South Africa, South Korea, United Arab Emirates, and the US Virgin Islands
Our souvenir journal captures details of the event and also offers the opportunity to promote chapters, celebrate members, and advertise businesses
We invite you to submit an ad to be placed in this publication
The deadline for ad submissions is May 11, 2025. All payments are due by May 15, 2025, for inclusion in the Souvenir Journal.
PLEASE NOTE:
All ads should be submitted in jpg or pdf format
Include a copy of the completed souvenir journal ad with your payment
A full page ad is 85” x 11” in portrait format
A half page ad is 85” x 55” in landscape format
A quarter-page ad is 425 x 55” in portrait format
Ads should be print-ready and will be printed as submitted
The submission deadline is May 11, 2025
Make checks payable to Alpha Kappa Alpha –International Region
Payment can also be made by credit card (with a convenience fee) on the Ivy Boutique.
Mail a copy of the completed electronic ad form and payment by May 15, 2025, to: AKA - International Regional Conference
Migdalia Musler
PO Box 131334
Ann Arbor, MI 48113
United States
Please use this P.O. Box for conference payments
For questions, please contact AKA IR Technology at akaintl.techhelp@gmail.com
Souvenir journal ads are a great opportunity to highlight, support or congratulate conference attendees, achievements and participants, such as:
International Regional Director
Newest jewel sorors
Chapter’s new initiates
Host conference chapters
Legacies and sorors
Entrepreneurial ventures
Local community work
Chapter recognitions
Chapter anniversaries
COVER/FULL PAGE 8.5X11
PORTRAIT
BACK COVER $325, INSIDE COVER $275, FULL PAGE $150 QTR PAGE 4.25 X 5.5 PORTRAIT $75
HOTEL RESERVATIONS
Sorors may begin arriving on Sunday, July 7, 2025 The 34th International Regional Conference will convene in Anaheim, California, and begin with the Welcome Reception Conference Business Sessions are scheduled on July 8th and 9th, 2025 There are a limited amount of rooms available Please plan accordingly Please note that once reservations are made through the system, the region is obligated to pay for the room held for you. Sorors will be charged for reservations held.
You must make your reservations via the Hotel Reservations Site which will provide us with details on your hotel room preferences Please be sure to complete the reservation as soon as possible after your online conference registration Keep in mind, that we will make every attempt to honor your preferences If you are unable to make a reservation via the system, please contact Soror Susan Edwards at international@aka1908.com
JEWELS LUNCHEON: DIAMOND/PEARL/GOLDEN/SILVER SORORS
Forms must be completed for Diamond, Pearl, Golden, and Silver sorors initiated in 1950, 1960, 1975, or 2000 respectively, and submitted online by May 11, 2025 For more information, please send a note to the Jewels Chairman, Soror Nichelle A Thomas at akaintl.irc.jewels@gmail.com
RESERVED SEATING
Seating for meal functions will be open on a first-come, first-served basis
Exception: Diamond, Pearl, and Golden sorors as well as select VSG guests will have reserved seats at all functions Delegates will have reserved seating at all plenary sessions
CONFERENCE FORMS DEADLINE
Please adhere to the requested deadlines for the submission of forms Deadline dates are stated on each form
MOBILITY, MEALS AND ALLERGIES
Please indicate on the Registration Form if accommodations are needed for food requirements or allergies Please contact the hotel directly for special room accommodations Preliminary information on scooter rentals can be found on the scooter informational in the Key Reminders section of this registration guide
IVIES
BEYOND THE WALL
Forms will be accepted for all sorors who have become an “Ivy Beyond the Wall” since the 33rd International Regional Conference (please refer to form deadlines) If a soror becomes an Ivy Beyond the Wall after the submission date her name may be submitted to Soror Services until July 7, 2025,
Sorors are reminded that the attire for this solemn ceremony is unadorned, seasonal white, including shoes and flesh tone hosiery or white hosiery, with one (1) single strand of pearls Pants, pantsuits, and hats are not allowed
SERIES A | 8:00 AM – 9:30 AM
WK01 | Going Beyond the Usual Levels: Creative Chapter Programs for Lasting Community Impact
If you’re ready to take your chapter's programs to the next level, this workshop is for you! Come prepared to brainstorm, collaborate, and leave with ideas for powerful programs that make a real difference. Let’s turn inspiration into action and help your chapter 'Soar to Greater Heights' in the community Presented by the International Program Committee
Presented by: International Programs Committee
WK02 | Finance Essentials
In this interactive workshop, participants will master best practices for effective chapter financial operations Topics include roles and responsibilities of the chapter financial officers, chapter financial procedures, and best practices for budget development and review Join us to learn the key questions you should ask as a chapter shareholder
Presented by: International Finance Committee
WK03 | Bylaws and Standing Rules - The Roadmap for Soaring to Smooth Chapter Operations
Well-written bylaws and standing rules can minimize chapter operational issues Knowledge of the relationship between chapter bylaws and Robert's Rules of Order, Newly Revised, is helpful in understanding key aspects of parliamentary procedure This workshop will benefit chapter officers, bylaw committee members, and other interested sorors
Presented by: International Constitution Committee
WK04 | Keys to Membership Success: From Bylaws to Best Practices
Strengthen your chapter’s membership journey in this informative workshop! The workshop provides a thorough review of recent bylaw updates related to the Membership Experience (ME) and Life Membership, and explores changes to some ME forms Attendees also will gain insight into the 2025 reclamation campaign running through September 2025 The session offers helpful resources, including Frequently Asked Questions (FAQs) about membership and best practices for enhancing a chapter's membership operations This workshop is designed to equip sorors with the latest information and best practices to strengthen engagement and operations at every level Presented by the International Membership Committee
Presented by: International Membership Committee
WK08 | Soaring to New Heights: Enhancing the Application of Alpha Kappa Alpha Protocol
This basic protocol workshop will continue to emphasize the key protocol practices that all members should know and practice for Alpha Kappa Alpha meetings, activities, and events. Discussion topics will include: Appropriate terminology and attire
General Protocol Committee responsibilities
General protocol responsibilities for chapter members
Order of rank
Proper use of the Alpha Kappa Alpha Brand
Presented by: International Protocol Committee
SERIES B | 10:00 AM – 11:30 AM
WK04 | UNDERGRADUATE SORORS | The UG 'PinkPrint': Shining the Way to Leadership & Success**
This workshop equips undergraduates with the essentials to thrive in every facet of sorority life. Learn the fundamentals of effective meetings, confident presentations, and sorority protocols With the right 'pinkprint', undergraduate sorors will learn to lead with clarity, poise, and a radiant presence in their chapters
Presented by: International Undergraduate Activities Committee
WK10 | Sisterly Speaking ONCE MORE! Perfecting Your Communications and Strengthening Our Brand
Calling All Chapter Communicators! Yes, that means YOU! Since ALL of us are responsible for knowing and understanding how to effectively communicate and reinforce who we are (especially chapter Basilei, Grammatei, Epistolei, Ivy Leaf® reporters, public relations chairmen, graduate advisors and more), and you want to SOAR as AKA Brand Advocates, this workshop is for YOU! From writing Eblasts and newsletters to resolutions, presentations, Ivy Leaf articles, and more, powerful and impactful communications are essential for program and chapter success Meet and learn from award-winning experts in the field of communications You’ll leave this workshop with practical tips to become better writers and editors, gain clear understanding of appropriate AKA branding and processes during the SOAR Administration, and receive the AKA Brand Ambassador stamp of approval!
Presented by: International Communications Committee
WK11 | Soaring Beyond the Basics: An Advanced Guide to Association Management and More
If you're comfortable with the basics, "Soaring Beyond the Basics" offers an opportunity to explore advanced features of various technology tools that can elevate chapter support and management This session will equip you with the skills to excel in today’s digital landscape We'll cover essential topics, including an overview of our brand new association management platform (highlighting Fonteva’s capabilities for streamlined member and chapter operations), as well as other valuable technology tools that can be used to enhance chapter functions Join us to gain the confidence and expertise needed to harness technology for chapter success
Presented by: International Technology Committee
WK14 | All Eyes on Me vs They Not Like Us
In light of Alpha Kappa Alpha's phenomenal growth and soaring popularity over the past year, this workshop aims to spotlight how our organization is at the center of attention, emphasizing that other organizations cannot compare to us Our brand has never been more valuable, encompassing our unique identity, colors, and overall presence in the community Through this workshop, our brand ambassadors will be equipped with the essential tools and knowledge to excel in the next phase of our journey
Presented by: International Media Relations and Production Committee
Carrie J Clark Regional Director cclark@aka1908com
Lasean Hardy Chief of Staff for International Region internationalregionoffice@gmailcom
Sasha Sutherland-Rolle Host Chapter Basileus sutherlandsasha@gmailcom
Rashema Ingraham 34th International Regional Conference Chairman rashemaingraham@gmailcom
Zoë Gibson 34th International Regional Conference Co-Chairman zoegibson@gmailcom
Terri Barnett Coleman Regional Tamiochous terribcol@aolcom
Migdalia Musler Regional Pecunious Grammateus akaintlfinance@gmailcom
Aramide Boatswain Regional Technology Chairman akaintltechhelp@gmailcom
Lisa V Smith Regional Communications international@aka1908com
Shayla Smith Regional Social Media sssmith1908@gmailcom
Susan Edwards Regional Grammateus international@aka1908com
Nikoji Smith Regional Webmaster nikojismith@gmailcom
Lisa Mitchell-Harris Atlantic Cluster Coordinator lisa 51@hotmailcom
Clarine Simpson Pacific Cluster Coordinator csvaughn217@gmailcom
Melissa Hanna Regional Protocol melissahanna92@hotmailcom
Julice Holder Registration & Soror Services Committee Chairman akaintlircsororservices@gmailcom
Anise Hodge Legacy Parade Committee Chairman akaintlirclegacy@gmailcom
Alicia Barnes Global Spotlight Event Chairman akaintlircglobal@gmailcom
Saderia Hooks Regional Awards akaintlawards@gmailcom
Terri Barnett Coleman Flag Ceremony and Rituals terribcol@aolcom
Keiva Bland Emergency/Medical Response Committee Chairman akaintlircemr@gmailcom
Lucinda Parsons Registration & Soror Services Committee Co-Chairman akaintlircsororservices@gmailcom
Chevonia McBride Decorations Committee Chairman
Collette Parker Closing Gala Committee Chairman
Nichelle Curry Jewels Luncheon Committee Chairman
Lynne Fraino Welcome Reception Committee Chairman
Alisa Arthur Workshop & Vendors Committee Chairman
Shannals Johnson Sisterly Relations
Sasha Rolle Sponsorships
Tanisha Cambridge Health and Fitness
REMINDER: Only registered and financial sorors may participate in conference activities Neither financial nor non-financial sorors may be guests of registered sorors at the conference.
THERE WILL BE NO ON-SITE REGISTRATION
Early registration must be completed on or before April 21, 2025. Late registration will be from April 22, 2025, to May 5, 2025 A late fee of $55 will be applied However, the late fee does not apply to children and guests
All registration times are reflected in Eastern Time Zone (ET)
Regular Registration: Ends - Monday, April 21, 2025, 11:59 PM
Late Registration: Tuesday, April 22, 2025, 12:00 AM - Monday, May 5, 2025, 11:59 PM
INDIVIDUAL REGISTRATION FEES
Event Graduate Undergraduate Guest Children
The registration fee for sorors includes the Closing Gala and a conference gift However, you MUST register for the Closing Gala and the conference gift.
Additions to activities or events to your 34th IRC registration must be made before Monday, May 5, 2025 by 11:59 PM ET
ONLINE REGISTRATION
CANCELLATIONS & BREFUNDS
Registration will only be available online by accessing the International Region website, in the EVENTS SECTION Upon registering online, all registrations are PENDING Once your 2025 financial status has been confirmed, final email notifications of your CONFIRMED status will be sent If your 2025 financial status is not confirmed before the conference, registration will be canceled with no refund
Sorors from other regions who wish to attend the conference should go to the corporate website at aka1908.com and use the Member Assistance Form to request that their profile is synced with the International Region Note that you will be unable to log in and register for events using your email address and financial card number until this process is completed This will take roughly 3-5 business days to process at which time you can attempt to log into the regional website again
All registrations must be completed ONLINE on or before April 21, 2025, to avoid a late fee
Registration after April 21, 2025, will incur a $55 late fee
Late registration will be accepted until May 5, 2025
Registrations after May 5, 2025, will not be processed.
Only registered financial sorors may participate in conference activities (except where designated).
A $5000 handling fee will be assessed for any chapter check returned from the bank, and chapter registration will be delayed until the matter is cleared
If you plan to bring a guest, please complete and add "Guest information" to your conference registration Soror and Guest Registration should be completed online as part of your registration
ACCESSING THE ONLINE REGISTRATION SYSTEM
To log into the registration system, click the Login link on the left menu Your login is your email address (which must be the same one on file at the corporate office) and your password is your financial card number
You will receive a personalized link to register
Members that did not receive the link should go to https://portal.aka1908.com/s/events/, which is the Events page in the corporate Members Only You can also request to be synced via the corporate helpdesk
For additional assistance, please email akaintl.techhelp@gmail.com for assistance
Cancellation requests must be submitted via Cancellation & Refund Form to Soror Terri Barnett Coleman, International Region Tamiouchos at terribcol@aol.com
All cancellation requests should include your contact information and documentation supporting your request
Cancellation requests must be received by May 5, 2025 The International Regional Director must approve all requests for refunds A minimum processing fee of $50 for graduate sorors, $25 for undergraduate sorors, and any other associated ticketed event expenses will be assessed and deducted from the refund amount. Refunds will be returned via the payment and delivery method by which they were received There will be no on-site refunds
All refunds will be processed at least 90-120 days following the conclusion of the Regional Conference Cancellation requests made after the close of registration will not be considered
No refunds will be afforded to those who violate Alpha Kappa Alpha Policies or Documents (withdrawal of privilege, suspension) in the period between conference registration and the actual conference date.
Upon registering online, all registrations are PENDING Once 2025 financial status has been confirmed, final email confirmation of CONFIRMED status will be sent If 2025 financial status is not confirmed before the conference, registration will be canceled with no refund
For refund requests, complete the Substitution /Refund Request Form before May 5, 2025 Requests after May 5, 2025, will be at the discretion of the Regional Director on an individual basis Please email this form to Soror Terri Barnett Coleman, International Region Tamiouchos at terribcol@aol.com
Refunds will be processed after the conference bills have been paid There will be no on-site refunds for registration
INDIVIDUAL REGISTRATION
A single online registration should be submitted for the registering soror, and non-member guest(s) attending the conference
All registrants must register for the appropriate graduate, undergraduate, non-member guest, late registration, and event fees All improper registrations will be canceled
Special activities and events are uniquely priced Only registered financial sorors and registered guest(s) may participate in conference activities
Sorors may not register another soror using their own login information Non-financial sorors may NOT be guests of registered financial sorors at the conference
Registration may be paid with Visa, MasterCard, American Express credit cards, or debit cards with the MasterCard or Visa logo
Registration confirmations will be sent via email to the email address on file with the Corporate Office
Additions to activities or events to your 34th IRC registration must be made before May 5, 2025 by 11:59 PM ET
GROUP REGISTRATION (as
applicable)
Group/Chapter Registration will be available online Payments can be made via major credit card, debit card (with MasterCard or Visa logo), Chapter Check, Cashier's Check, Wire Transfer or Money Order Group registrations are PENDING until payment is made and applied to the group registration record.
Only the authorized chapter officer who remitted the Group Registration will receive the registration confirmation for the group
If paying by wire transfer, contact the Regional Pecunious Grammateus Soror Migdalia Musler for instructions (akaintl.finance@gmail.com), prior to sending the transfer
If paying by chapter check or money order, please select PURCHASE ORDER at checkout Cashier's checks and money orders should be made payable to: "Alpha Kappa Alpha International Region" and mailed to:
AKA - International Regional Conference
Migdalia Musler
PO Box 131334
Ann Arbor, MI 48113
United States
SUBSTITUTE REGISTRATION
All substitutions must be approved by the International Regional Tamiouchos and completed by May 5, 2025 The substitution can only be with a soror that is financial at the time the request is made. There will be no on-site substitutions
A soror may request to substitute her registration for another soror To initiate a substitution request, the originally registered soror must submit the Substitute/Refund Request Form online for review and processing:
Requests must be received by May 5, 2025
The substitute registration selections (events, workshops, and meal functions) cannot be changed Additional events may be added to the original registration via the registration portal
All transfers of funds must be handled between the sorors involved.
REGISTRATION
MATERIALS, SOUVENIRS, AND CERTIFICATES
Conference attendance certificates will be emailed to sorors who attend the conference
A registered soror unable to attend the conference may complete an Authorization to Pick Up Form in order for the Chapter Basileus, a delegated soror, or a Graduate Advisor (Undergraduate Chapters Only) to pick up her registration materials and conference gift during open Soror Services hours only.
Giving permission to release registration materials and conference gift must be submitted by May 31, 2025
The soror picking up the registration materials and conference gift will be required to present her financial card, a valid form of identification, and must sign the Authorization to Pick Up Form
Certificates of attendance will not be distributed to sorors who do not attend the conference
Registration materials and conference gifts will not be mailed.
ANGELES INTERNATIONAL AIRPORT (LAX)
Los Angeles International Airport (LAX) is the primary international airport serving Los Angeles and its surrounding metropolitan area, in the U.S. state of California. LAX is located in the Westchester neighborhood of the city of Los Angeles, 18 miles (29 km; 16 nmi) southwest of downtown Los Angeles, with the commercial and residential areas of Westchester to the north, the city of El Segundo to the south, and the city of Inglewood to the east LAX is the closest airport to the Westside and the South Bay
The airport holds the record for the world's busiest origin and destination airport, because relative to other airports, many more travelers begin or end their trips in Los Angeles than use it as a connection It is also the only airport to rank among the top five US airports for both passenger and cargo traffic LAX serves as a hub, focus city, or operating base for more passenger airlines than any other airport in the United States
Although LAX is the busiest airport in the Greater Los Angeles area, several other airports serve the region including Burbank, John Wayne (Orange County), Long Beach, Ontario, and San Bernardino LAX offers the most flight options to our host city Please note that the airport is just under 35 miles from the host city, but may take longer than 50 mins to access due to traffic https://www.flylax.com/
Open your app to request a ride
When you’re ready, open the rideshare app to request a ride to your destination. Choose the LAX rideshare transportation option that suits your group size and luggage needs
LAX-it & Shuttle
LAX-it is the new way that guests arriving at LAX will connect to their Taxi, Lyft, Opoli, and Uber rides when leaving the airport You can walk to LAX-it to connect with your ride or take a free shuttle Terminals 1 and 7 are closest and are a 3 to 8 minute walk; the farthest terminals, T4 and T5 are about a 19 minute walk. The LAXit area is located right next to Terminal 1 Free shuttles with wifi arrive at the LAX-it Stops on the first level outside of baggage claim
Passengers who would like to take the free LAX-it shuttle bus should wait at the GREEN LAX-it sign on the Lower/Arrivals Level in front of each terminal
Confirm your location
Go to your assigned pickup location as specified by the app. Please note: this location may not always be at your nearest exit Your driver’s name, license plate, and car color will show in the app Verify your ride before you get in
If you can’t find your driver, contact them through the app
ABOUT JOHN WAYNE REGIONAL AIRPORT (SNA)
John Wayne Airport (SNA) is an international commercial and general aviation airport that serves Orange County and the Greater Los Angeles area, in the U.S. state of California. John Wayne Airport is surrounded by the cities of Irvine, Newport Beach, and Costa Mesa, although its IATA airport code is registered to Santa Ana, the county seat Originally named Orange County Airport, the Orange County Board of Supervisors renamed the airport in 1979 in honor of actor John Wayne, who lived in neighboring Newport Beach and died that year
The county prohibits commercial departures between 10:00 PM and 7:00 AM (8:00 AM on Sundays) and commercial arrivals between 11:00 PM and 7:00 AM (8:00 AM on Sundays) Exceptions can be made for an emergency, mechanical, air traffic control, or weather delay
John Wayne Airport is the sole commercial airport in Orange County and closest distance to our conference host city.
https://www.ocair.com/
AIRPORT PICKUP
Open your app to request a ride
When you’re ready, open the rideshare app to request a ride to your destination Choose the SNA transportation option that suits your group size and luggage needs.
Rideshare Pick up
You’ll get directions about SNA pickup points directly in the app Pickup locations may vary by terminal App-Based Rideshares must pick up passengers at the designated areas located on the top levels of parking structures A2 and B2, and in the Terminal C parking structure on the upper level next to the ticketing area
Confirm your location
Go to your assigned SNA pickup location as specified by the app
Please note: this location may not always be at your nearest exit Your driver’s name, license plate, and car color will show in the app Verify your ride before you get in If you can’t find your driver, contact them through the app
TO RESERVE A ROOM ONCE YOU ARE REGISTERED FOR THE CONFERENCE, PLEASE CONFIRM YOUR NEEDS VIA THE BUTTON BELOW
PLEASE NOTE THAT SORORS ARE RESTRICTED TO ONE ROOM, AND A CHOICE OF DOUBLE OR KING ROOM. PREFERENCE IS NOT GUARANTEED AND IS SUBJECT TO AVAILABILITY.
DO NOT LEAVE THE HOTEL BLOCK ONCE YOU COMPLETE A RESERVATION. THE REGION IS HELD LIABLE FOR ALL RESERVATIONS HELD WITHIN THE REGIONAL BLOCK THAT ARE NOT CLAIMED.
PLEASE CONTACT THE HOUSING BUREAU IF YOU NEED TO MAKE ANY CHANGES TO YOUR RESERVATION.
Soror Carrie J. Clark
Giving The Magic of
DONATE TO OUR GIFT CARD DRIVE TO SUPPORT FAMILIES AFFECTED BY THE FIRES IN SOUTHERN CALIFORNIA.
PLEASE BRING GIFT CARDS IN DENOMINATIONS OF $25 (VISA, AMERICAN EXPRESS OR MASTERCARD) TO BUILD OUR GIVING TREE.
WORLD
MONDAY, JULY 7, 2025
7:00 PM - 9:30 PM
a Global Welcome Celebration IT’S A SMALL WORLD
INSPIRATION FOR DOLLS
There is just one moon And one golden sun And a smile means Friendship to ev ' ryone Though the mountains divide And the oceans are wide It's a small world after all
TUESDAY, JULY 8, 2025
WEDNESDAY JULY 9 2025 6:00 A HO
Achieve. Achieve.
Soaring International Program Awards
Outstanding Graduate/Undergraduate Chapter Program Award
Outstanding Graduate/Undergraduate Program Exhibit Award
International Standards Committee S.O.A.R. Award
Outstanding Graduate/Undergraduate Graduate Chapter Award
Outstanding Graduate Advisor
Outstanding Soror Through the Years Award
Outstanding Chapter Newsletter Award
Membership Best of the Best Award
Outstanding Diamond Soror Jewel Award
Outstanding Pearl Soror Jewel Award
Outstanding Golden Soror Jewel Award
Outstanding Silver Soror Jewel Award
Outstanding Undergraduate Chapter Award
Outstanding International Scholar Award
Outstanding Chapter Scholastic Achievement Award
Outstanding Graduate Soror
Outstanding Undergraduate Soror
Outstanding Graduate Basileus
Outstanding Undergraduate Basileus
Dream. Dream. Believe. Believe. Achieve. Achieve.
TUESDAY, JULY 7, 2025
6:00 PM - 7:30 PM
TUESDAY, JULY 8, 2025
8:00 PM - 10:00 PM
CrowningTMoments: he Jewels
JEWEL LUNCHEON
DRESS CODE
PROTOCOL COURTESY
Sorors must display their badges to gain access to conference meetings, events and vendor areas
Only members with badges will be admitted to plenary sessions Be on time for all sessions
Do not hold seats Be courteous Be sisterly
Observe designated "reserved seating" for delegates, Very Special Guests (VSGs), Diamond/Pearl/Golden sorors, the Emergency Medical Team (EMTs) or physically challenged sorors.
CONFERENCE ATTIRE
Adhere to appropriate conference attire
Refer to Conference Attire Summary and "The Official Guide to Alpha Kappa Alpha Protocol" for details
Meetings and Luncheons: Business
Attire
Ivy Beyond the Wall Ritual: Uninterrupted White
Rededication: No Pants
No flip-flops or tennis shoes Adhere to conference attire recommendations per event
EVENT ETIQUETTE
Stand when the dais processional enters the room
Stand when the Regional Director, Supreme Basileus, and Former Supreme Basilei enter the room
Enter through assigned doors only
Do not walk during program introductions, meditations, and when the Regional Director or Supreme Basileus is addressing the audience.
Turn off all electronic communication devices. Please step out of the meeting if you must use a phone.
Table hostesses are beneficial during meal functions to remind us to remain silent during the presentations and/or performances at the dais.
Do not audio, video record, or take photos of presentation slides during business meetings and workshops
Please be considerate of other conference attendees and take only one gift when they are distributed at functions
Refrain from overloading your plate at receptions One or two pieces of each food item is appropriate
Do not come onto the dais at any time
Please remove badge when taking photos (individual or group photos)
Please arrange for child care and guests when attending business meetings as these meetings are for sorors only.
Please wear delegate identification and arrive early for proper seating.
Please speak to the body only after being recognized by the presiding officer. Address the presiding officer as “Madam Regional Director.”
Address the delegation by clearly stating your name, chapter, chapter location, and whether you are a delegate or non-delegate
BUSINESS ATTIRE
CEREMONIAL WHITE
TOILETRIES
☐ Toothbrush, Toothpaste, Floss, Mouthwash
☐ Soap, Shower Gel, Shower Cap
☐ Facial Cleanser, Toner, Cotton balls
☐ Deodorant
☐ Lotion
☐ Razor, Shaving Cream
☐ Contact Lens, Cleaning Solution
☐ Eyeglasses/Case
☐ Personal Hygiene Items
☐ Sunscreen
☐ Other
BEAUTY
☐ Perfume, Body Spray
☐ Makeup Remover
☐ Hair Products, Combs, Brush
☐ Flat Iron, Curling Iron
☐ Hair Scarf, Bonnet
☐ Fingernail Polish
☐ Other:
MEDICATION
☐ Personal Prescription
☐ Aspirin
☐ Ibuprofen
☐ Diarrhea Medicine, Laxative
☐ First Aid Kit
☐ Other:
PERSONAL ITEMS
☐ Comfy Shoes
☐ Workout Gear, Tennis Shoes
☐ Socks
☐ Panty Hose - flesh-tone, white
☐ Swimsuit
☐ Coat, AKA Jacket, AKA Sweater, Wrap
☐ AKA Umbrella
☐ Robe, Pajamas
☐ Foundations, Bra
☐ Undergarments
☐ Other:
DOCUMENTS
☐ Constitution and Bylaws
☐ Manual of Standard Procedure
☐ Protocol Manual
☐ Workshop Materials
☐ Financial Card, Driver’s License, Other ID
☐ Registration Confirmation
☐ Chapter or Professional Business Cards
☐ Pen, Pencil, Notepad
☐ Cash, Checks, Credit Cards
☐ Passport
ELECTRONICS
☐ Laptop, IPad, Tablet, Stylus
☐ Travel Speakers
☐ Camera, Spare SD Card, Batteries
☐ Flash Drive
☐ Cell Phone
☐ Chargers and Charging cables
☐ Ear Buds, Earphones
☐ Watch
☐ Other:
EVENT ATTIRE
☐ Registration: AKA Paraphernalia
☐ Welcome Reception: Native Attire, Chapter/Cultural Pride
☐ Awards Luncheon: Green Business
☐ Global Spotlight: Pink & Green
☐ Jewels Luncheon: Sparkle (Diamond), Pearl, Gold, Silver
☐ Plenary I: Ritual White – No Pants
☐ Plenary II: Green Business
☐ Plenary III: Pink & Green Business
☐ Legacy Parade: Matching Attire
☐ Closing Gala: Sparkle White
NOTICE OF POSSIBLE USE OF YOUR NAME, IMAGE, AND/OR LIKENESS
Soror and Guests:
Please be advised that attending and participating in any event, associated with the International Regional Conference may result in the use of your name, image, and/or likeness in printed and electronic material, including but not limited to publication on the World Wide Web, social network sites, press materials, and advertising and marketing materials.
You hereby specifically release Alpha Kappa Alpha Sorority, Incorporated , and its agents from any and ® all claims arising from the use of your name, image, and/or likeness based on any of the uses stated above.
If planning to travel, visit https://covid.gov/ for current state orders and updated information.
Sorors and guests who are under isolation or quarantine orders should not attend the conference.
If at any point during the conference, a Soror or Guest tests positive for COVID-19 or any other Communicable Or Infectious Disease or is feeling unwell, they and their traveling party may be required to isolate.
Guests agree to abide by any and all applicable health-and-safety requirements.
Please note the following recommendations for your awareness: COVID-19 variants and other communicable or infectious diseases spread easily through airborne transmission. In addition, the current variants can result in reinfections for those who might have been previously infected.
As part of our commitment to creating the safest possible environment for our in-person events, we strongly recommend that all attendees do the following for all in-person meetings regardless of the CDC Health Community Level:
Stay up to date with vaccinations, including all primary series doses and boosters for their age group
Wear a mask in indoor settings if you are at high risk for severe illness
Isolate at the onset of symptoms that indicate a communicable or infectious disease
