Student Catalog 2025

Mission Statement

The Aesthetics Institute provides a comprehensive and modern skincare education in esthetics built on a solid foundation of peer-reviewed health science and theory-based academic curriculum paired with intensive hands-on training in a state-of-the-art clinical facility incorporating the newest professional services, techniques, and modalities while using cutting-edge technology and industryleading skincare products to produce the most qualified and confident graduates fully prepared to be leaders, experts, and business owners in the highly-competitive beauty industry immediately upon graduation.

Administration and Instructors

Monique Raab

Institute owner and Director of Education

Comité International d’Esthétique et de Cosmétologie (CIDESCO) Diplomat

Licensed Esthetics Instructor (LEI)

Certified Advanced Esthetics Instructor (CAEI)

Monique is a 1999 graduate of the Aesthetics Institute and was proudly featured in the magazine

Nails as the youngest nail technology license holder in the United States. She is a CIDESCO

International Diplomat, Master Aesthetician, Certified Advanced Esthetician, and a member of National Esthetician Certification Advanced Training (NECA), Professional Beauty Association (PBA), National Association of Professional Women (NAPW), American Association of Cosmetology Schools (AACS) among other leading beauty association and organization affiliations.

Growing up in the beauty industry, Monique could see all of the technological development and industry change as it occurred in real time. It gave her a unique understanding of the industry and its positive benefits but also allowed her to witness areas needing improvement. She loved the bond that she was able to create with clients and felt that her experience could give insight to both prospective students and professionals alike. Her vision of a technical school that could provide the same depth of education as a formal college was then born, and it has been the driving force behind the Aesthetics Institute since.

Monique has made it her mission to keep the Aesthetics Institute on the cutting edge. Her belief in excellence led her to create unique courses that exceed state requirements.

“I believe that it is our professional responsibility to teach to the highest standard. I hear people all the time say, ‘you will learn once you start working or go somewhere [beauty school] fast,’ If you want to be seen as a professional and work in the industry's top tier, you need to take time and invest in yourself. Unlike any other, this is an industry with so many different directions you can grow your career. A great education will always be a huge factor in your overall success and put you ahead of the rest.”

Destany

Smith

Director of Operations

Ryan William Klute Director of Communications

Ashley Yandell Clinic Coordinator

Colette Neva Admissions Director

Tashuana Carter Lead Advanced Instructor

Gabrielle Robertson Lead Instructor

Laura Larrabee Instructor

Raquel Schalk Instructor

Lorena Sanders Instructor

Licensing

The Aesthetics Institute is licensed by the Oregon Higher Education Coordinating Commission. The Aesthetics Institute satisfies all the State of Oregon licensing requirements.

For inquiries, contact the agencies below:

Oregon Health Licensing Office

1430 Tandem Ave NE Suite 180, Salem, OR 97301 (503) 378-8667 https://www.oregon.gov/oha/ph/hlo/Pages/index. aspx

Ownership

The Higher Education Coordinating Commission 3225 25th St., SE Salem, OR 97302 Ph: 503-947-5716

The Aesthetics Institute is owned by HENMEN, Inc. of Portland, Oregon. Monique Raab is the majority shareholder.

The Aesthetics Institute

The Aesthetics Institute was founded in 1985 by Cynthia Mendoza, who felt that the curriculum for esthetics, electrology, and nail service lacked technology, practical skills, and the sciences at the time. With hopes of advancing the profession, she opened the Oregon Aesthetics Institute of Electrology and Thermology in downtown Portland. After opening a satellite Aesthetics Institute in Spain, the school’s name was changed to the International Aesthetics Institute of Electrology and Thermology.

Years later, the college moved to its current location in southeast Portland and became the Aesthetics Institute. The facility has over 5,000 square feet of classrooms, instructional areas, testing stations, private treatment rooms, body treatment areas, medical spa facilities, and offices. The

Aesthetics Institute is proud to have over 2000 graduates who have completed their studies and begun their careers in the beauty industry.

The school currently offers two cutting-edge programs in high-level skincare and is one of the few beauty schools in Oregon that offers both. The Masters Esthetics Program is the school’s general esthetics course requiring no previous experience. The Advanced Esthetics Program is a continuing course requiring a current Oregon esthetics license.

Resources Available

The Aesthetics Institute believes that a combination of smaller class sizes, multi-method teaching, and detailed hands-on training is vital to a solid esthetics and cosmetology education. The Institute caters to each student’s unique abilities and ambitions and continually adapts to learning and teaching the latest cosmetology and esthetics techniques.

Students are exposed to a wide variety of equipment and learning tools to help enhance their education. The Institute believes in a four-fold learning system recognizing that each student may learn differently. Materials focusing on distinctly different learning styles, including visual, auditory, practical, and social learning skills, are offered.

Textbooks, workbooks, graphics, reading, receiving handouts, and viewing instructional videos.

Live and pre-recorded lectures, class discussions, student and guest presentations.

Hands-on application and practice, lab work, client interactions, tests and quizzes, and working in groups. Group work and class presentations, and receiving service feedback from students and clients.

Competency-Based Education

The Aesthetics Institute’s competency-based Masters Esthetics program is not intended as a shortcut to licensing, but it does allow students the opportunity to advance within parts of the curriculum based on how dedicated they are to their education.

The format of the school provides a structure to help move students toward graduation. However, it gives the flexibility to spend more time in more complicated areas where the student would like additional proficiency. While the online sections of the program will always be seven weeks long, once the student begins the in-house, hands-on learning portion of the program, their progression may be quicker than their classmates, based on their dedication to their studies.

The length of the in-house, competency-based portion of the Masters Esthetics Program is contingent on the student’s commitment to their studies, learning speed, attendance diligence, and completion of a minimum number of services required by the program. After the student learns each of the services taught in this program, they must perform and complete each a certain number of times satisfactorily. Students will provide these services to a mix of classmates and paying clients. All services performed are tracked and documented by the student and confirmed and checked off by their instructors.

Based on many factors, including but not limited to the student’s regular attendance, personal learning style, and work ethic, they can finish all of their required services before other classmates and graduate earlier than others. The program’s final portion allows the student to either graduate early or complete all of their required services. Please see the examples of competency-based graduation timelines below for both full-time and part-time students in the Masters Esthetics Program.

Competency-Based Education Graduation Timeline for Part-time Masters Esthetics Example:

Please note that only the Masters Esthetics Program (general esthetics), is offered as a competencybased course. The Advanced Esthetics program is not offered as a competency-based course. The state of Oregon requires Advanced Esthetics to be taught as a 500-clock-hour course.

Institute Programs, Tuition, and Fees

*A per-hour charge may be assessed for students who exceed the maximum number of program hours. See Attendance Hours Calculation and Hour-Overage Charges policies for more details.

Program Completion and Job Placement Rates

*2021 data used and available upon request.

Application Process

The Aesthetics Institute’s application is available on the school’s website and requires the applicant to fill out basic demographic information and answer two short essay questions. Below are the steps the applicant must complete to apply to the school:

1. The applicant will complete and submit an online application and pay the non-refundable application fee of $35.00. Once the Institute receives the application and payment, it takes up to five (5) business days to process the application and return the school’s enrollment decision. If admitted, an Enrollment Agreement and Payment Plan Agreement will be made available for the applicant to sign. The school will email the applicant digital access to these documents.

2. The applicant then must review and sign their enrollment paperwork using the school’s Student Information System (SIS). If the applicant is financing some or all of their tuition, this is also the time they can apply for that option.

3. The applicant will then pay the $250 non-refundable enrollment fee. This is done online at the same time the applicant signs and returns their enrollment documents on the school’s SIS. Failure to pay the enrollment fee may cause the applicant to miss their desired class start date.

4. The applicant will then upload the required supporting documents to secure and finalize their enrollment to the Aesthetics Institute:

a. A copy of a non-expired state ID card or Passport.

b. Social security or federal tax ID number.

c. Official, sealed transcripts from either high school or college. Or the transcript equivalent if the applicant completed their GED. The Institute cannot accept a copy of a diploma. The applicant should contact the school where they graduated and request their official transcripts be sent directly to the Aesthetics Institute. The applicant needs to begin the process of requesting their official school transcripts as soon as possible, but the Institute does not need to receive them to complete the applicant’s enrollment at the school. This process can take time, depending on the school the applicant graduated from. The Institute must have all the other documentation above in hand before the applicant can officially begin a program at the school.

Underage Applicants

Aesthetics Institute offers the option to enroll to underage students, 16 years of age or older who have completed High School or completed a GED. Underage students must comply with the Aesthetics Institute Underage Admission Guidelines. Students that follow our Underage Admissions process are responsible for understanding and adhering to all A.I policies.

Admissions Evaluation Criteria:

● High School Graduate (or equivalent)

● Official High School or College Transcript

● Completed Application Evaluated

● State-Issued Identification

● Space Available in Program

● 16 years of age or older

● Have completed High School or completed a GED

● Minor student and parent or legal guardian must sign the Underage Admissions Release Form

Non-Discrimination Policy:

The Aesthetics Institute does not discriminate based on sex, age, race, color, religion, ethnic origin, or sexual orientation.

Transfer Student Policy

The Aesthetics Institute follows all state rules and procedures to accommodate students transferring from other esthetics programs from different schools in Oregon and out-of-state training facilities.

The transferring process is very individualized and specific based on the type of program attended and how far along they had progressed. The first step is to gather documentation about that previous esthetics program, including time spent learning each service and subject, along with detailed descriptions of the training provided by the school attended. Below are the steps for people who wish to attend the Aesthetics Institute and would like to transfer credits from another institution.

1. Documentation requirements for previous training. The Aesthetics Institute shall enroll a student wishing to transfer hours from a school of esthetics in Oregon or out-of-state after first receiving an official transcript properly signed or sealed directly from the previous schools The Aesthetics Institute shall evaluate and grant appropriate credit for any education and training students received at state-regulated postsecondary schools.

2. Method for evaluating documentation of previous training or experience. The Aesthetics Institute shall give full credit for hours earned within the last ten years based on Higher Education Coordinating Commission Chapter 715-045-0220 Esthetics Proficiency-based Program requirements.

3. Description of any skills evaluation processes or exams given by the school to determine credit to award for previous training or experience. Once a transcript has been evaluated, the Aesthetics Institute will determine the student’s education transfer level. The

student must show proficiency at that level by either a practical or written test, whichever is appropriate to the skill level.

4. Timeline for the evaluation process and notification of results. The Aesthetics Institute has thirty (30) calendar days from the receipt of official transcripts to evaluate and decide the applicability of coursework.

5. Description of how program requirements, cost, and length will be adjusted. The student will be provided with a list of remaining requirements and an expected timeframe to complete those requirements. The timeframe will be based on the school's scheduled list of classes. The student will be charged a per hourly rate.

Masters Esthetics Program

Course Objective:

The purpose of the Masters Esthetics Program is to provide students with a comprehensive and modern skincare education in esthetics built on a solid foundation of a theory-based academic curriculum. The school pairs this education with in-house, intensive hands-on training in professional spa-level techniques while students provide services directly to paying clients.

The Aesthetics Institute prepares graduates to work in many professional environments to assimilate and prosper in the esthetics industry quickly. The school trains graduates to recognize various skin disorders, to provide services to treat those non-medical disorders, and assist their clients in properly caring for their skin and selecting and applying cosmetics and skincare products.

The graduate will develop high-level proficiency in providing multiple spa-level services using various professional techniques, equipment, and products. The result is that a graduate of the Aesthetics Institute Masters Esthetics Program will be prepared to take and pass the Oregon state esthetics written and practical examinations and will be able to enter the field as a confident and professional esthetician on their first day upon licensure.

Masters Esthetics Program Overview

Program Type:

Maximum Program Hours:

600

Per Hour Charge Above 600 Hours:

$23.17

Average Completion Time:

Full-time Attendance: 18 Weeks

Part-time Attendance: 28 weeks

In-house Payment Plans:

Available to those that qualify, up to 36 months. See more details in the Tuition Payments & Financing section of this document.

Career Opportunities for Estheticians

New and exciting employment opportunities are continuing to grow as the esthetics industry expands and new services and technology are added. A rewarding career working for oneself, or an existing business represents just the beginning of so many unique jobs available to professional estheticians. Many graduates of the Institute have successful careers as spa technicians and wellness facility managers. In addition, there are many opportunities in product education and equipment sales, healthcare facility operations and training, and various other industry-related job settings.

The course prepares the graduate for several career opportunities. These can include but are not limited to:

• Skin Analyst

• Product Rep or Consultant

• Temporary Hair Removal Specialist

• Body and Skincare Specialist

• Esthetics Equipment Trainer

• Prevention & Anti-Aging Skin Consultant

• Clinical Esthetician

• Makeup Artist

• Esthetics Business Owner

• Product Line Educator

The Masters Esthetics Program includes:

Services, Skills, and Modalities:

• Aromatherapy

• Acne Therapies

• Skin Analyzation

• Body Treatments

• Back Facials

• Makeup Application

• European Facials

• Extraction Techniques

• Lash Tinting

• Brow Tinting

• Brow Shaping

• Shiatsu Massage

• Viennese Massage

• Swedish Massage

• Photo Bio-Stimulation Facial

• Classic Lash Extensions

• Volume Lash Extensions

• Lash Lifting

• Chemical Peels

• Refresh Facial

• Safety and Sanitation

• Diamond Glow Microdermabrasion

• Dermaplaning

Theory and Education:

• Oregon Rules & Regulations

• Salon & Spa Business

• Social Media Marketing

• Career Planning

• Client Care & Charting

• Fitzpatrick Skin Classification

• Personal & Professional Development

• Infection Control

• Structures of the Skin & Appendages

• Spa Protocols

• Acne Types & Classification

• Skin Analysis Principles

• Galvanic Current Treatments

• Hard Waxing Face and Body

• Soft Waxing Face and Body

• Lucas Championniere Electric Steamer

• Facial Steamer

• Ventouse Vacuum

• Skinscope LED

• Wood’s Lamp

• Photo Light Panel Treatment

• Microcurrent Treatment Facial

• Exfoliating and Brushing Unit

• High Frequency Light Therapy Wand

• Renew Facial

• The Ultimate Facial

• Glycolic Acid Facial

• Salicylic Acid Facial

• Lactic Acid Facial

• Facial Mask Treatments

• Neck and Décolletage Treatments

• Histology of the Skin

• Anatomy & Physiology

• Chemistry & Cosmetic Chemistry

• Disorders of the Skin

• Rosacea Treatments

• Electricity & Equipment

• Aging Wrinkles & Pigmentation

• Lymphatic Drainage Theory

• Ergonomics

• Dermatology

• Resume & Business Plan Writing

• Skincare Product Analysis

Advanced Esthetics Program

Course Objective:

The purpose of the Advanced Esthetics Program is to provide students with a current esthetics license with a more in-depth skincare education in advanced esthetic techniques built on a solid foundation of a theory-based academic curriculum. The school pairs this education with in-house, intensive hands-on training provided by expert-level instructors in a professional medical spa training facility. Students will learn and practice treatment techniques using multiple equipment modalities while providing these services directly to clients. The advanced esthetics program teaches multiple energy-based devices and clinical corrective services.

The Institute prepares graduates to continue working as estheticians in many professional environments in the esthetics industry. Graduates are trained to recognize various skin disorders, provide services to treat those non-medical disorders, and assist their clients in properly caring for their skin and in applying and selecting cosmetics and skincare products.

The graduate will develop high-level proficiency in providing multiple medical spa-level services using various professional techniques, equipment, and products. The advanced esthetician will feel comfortable using multiple equipment pieces and modalities. Graduates of the Aesthetics Institute Advanced Esthetics Program will be prepared to take and pass the Oregon state advanced esthetics written examination and to excel as confident and professional advanced estheticians.

Advanced Esthetics Program Overview

Program Type: Clock Hours Maximum Program Hours:

Per Hour Charge Above 500 Hours:

Average Completion Time:

Full-time Attendance: 17 Weeks

Part-time Attendance: 25 weeks

In-house Payment Plans:

Available to those that qualify, up to 36 months. See more details in the Tuition Payments & Financing section of this document.

Career Opportunities for Advanced Estheticians

Training as an advanced esthetician is vital to unlocking more clinical and corrective skill sets. Certified advanced estheticians will be able to provide clients with both general esthetics services within their scope of practice, in addition to providing treatments with energy-based devices and clinical corrective services.

The course prepares the advanced esthetician for several career opportunities. These can include but are not limited to:

• Medical Office

• Laser & IPL Clinic

• Advanced Esthetician in a Med Spa

• Equipment Manufacturer Trainer

• Dermatology Office

• Plastic Surgeon’s Office

• Equipment & Product Representative

• Laser Hair Removal Specialist

The Advanced Esthetics Program includes:

Services, Skills, and Modalities:

• Medical Terminology & Charting

• Pre & Post-Client Care

• Microneedling Treatments

• Advanced Chemical Exfoliants

• CPR & First Aid Certification

• Advanced Dermaplaning

• Clinical Photography

• Client Consultations & Procedures

• Radio Frequency Body Contouring & Cellulite Reduction

• Radio Frequency Skin Tightening

• Laser Skin Care Services

Theory and Education:

• Oregon Rules & Regulations

• Advanced Skin Analysis Technologies

• Intense Pulsed Light (IPL) Treatments

• Laser Safety Training

• Laser & IPL Hair Removal

• Laser & IPL Dyschromia Reduction

• Laser & IPL Photo Rejuvenation

• Laser & IPL Vascular Treatments

• Non-ablative Laser Tattoo Removal

• Non-ablative Laser Skin Resurfacing

• Advanced Dermaplaning

• DiamondGlow Microdermabrasion

• HIPAA Compliance

• Career Planning

• Client Care & Charting

• Fitzpatrick Skin Classification

• Personal & Professional Development

• Infection Control

• Structures of the Skin & Appendages

• Salon & Spa Business Essentials

• Histology of the Skin

• Laser & Intense Pulsed Light (IPL) Theory

• Anatomy & Physiology

• Ultrasound (application theory)

• Pigmentation & Vascular Lesions

• Wound Healing Therapies

• Laser Therapies

• FDA Compliance

• American National Safety Institute (ANSI) Protocols

• Laser Safety

• Dermatology

• Injectables Neurotoxins & Fillers (application theory)

• Ablative vs. Non-ablative Skin Rejuvenation

• Body Contouring & Cellulite Reduction

• Medical Terminology & Procedures

• Tattoo Removal Procedures

• Ergonomics

• Client Consultations

• Laser Contraindications

• Laser Physics

• Hair Removal Protocols

• Laser Physics & History

• Disorders & Diseases of the Skin

• Laser Therapy for Acne

Electrology Program (Theory Only) Continuing Education

Course Objective:

Electology Theory only program meets the 200 hour requirement needed for a student to begin hands on training. They will receive a certificate and transcript detailing all requirements meant. They will then qualify to complete the remaining 400 hours of practical experience required to qualify for an Electrology license.

Electrology Program Overview

Program Type: Distance

Maximum Program Hours: 200

Average Completion Time: 5 weeks

In-house Payment Plans:

Available to those that qualify, up to 12 months. See more details in the Tuition Payments & Financing section of this document.

Electology Theory only program meets the 200 hour requirement needed for a student to begin hands on training. They will receive a certificate and transcript detailing all requirements meant. They will then qualify to complete the remaining 400 hours of practical experience required to qualify for an electrology license.

This course can also be used for continuing education.

The Electrology Program (Theory Only) Program includes:

• Business operations

• Oregon laws and rules

• Anatomy and physiology

• Microbiology

• Safety, safe usage of devices, and federal regulations and standards

• Electrology services

• Electrolysis (galvanic)

• Thermolysis (manual and flash)

• Combination of electrolysis and thermolysis (blend)

Tuition Payments and Financing Options

The Aesthetics Institute offers three different tuition payment options. Please note that both the Enrollment and Kit Fees cannot be financed and need to be paid in full prior to attending the school. The Enrollment Fee and the Kit Fee are both non-refundable.

The Enrollment Fee of $250, applicable to both programs offered by the school, is to secure the applicant’s enrollment for their desired start date and should be paid when the applicant returns their enrollment documents to the school. At least three weeks prior to their program start date (21 calendar days), the kit fee is due. Failure to pay the kit fee will result in the cancellation of enrollment.

Payment Options:

Option 1: Paid in Full

After receiving payment of the non-refundable Enrollment Fee and Kit Fee prior to starting the program, the remaining balance of the tuition is due approximately two weeks after starting the program.

Option 2: In-House Tuition Financing with 0% Interest

After receiving payment of the nonrefundable Enrollment Fee and Kit Fee prior to starting the program, the remaining tuition balance is to be divided into four monthly payments for full-time students and six-monthly payments for part-time students.

There is no interest accrued or charged on the tuition balance, if the full tuition balance has been paid prior to the student graduating. All tuition and any other outstanding fees must be paid in full prior to taking the final exams at the school.

Option 3: In-House Extended Payment Plan with Interest

Payments for the non-refundable Enrollment Fee and Kit Fee will have already been paid prior to starting the program. These fees cannot be financed.

The applicant must apply to be approved for this option and will be subject to a credit check. Interest rates are based on their credit score and are locked in at the time of loan origin. The applicant can add a co-signer if they choose. Payments begin once the student starts their program.

Payments on the tuition balance can be made for up to 72 months, depending on the specific payment plan approval, and do not need to be completed before graduation. There is no penalty for early repayment.

Aesthetics Institute Policies and Procedures

ABILITY TO BENEFIT

The Institute considers an applicant with a high school diploma (or equivalent) as possessing the skills and ability to benefit from the programs offered. No separate Ability-To-Benefit exam is offered.

ABSENCES

When students are absent, they must notify the Institute by submitting an absence notification through the school’s online Student Information System (SIS). Regardless of the reason for the absence, the absence affects the student’s attendance rate. Students must maintain at least a 75% cumulative attendance rate to remain in good standing. Both excused and unexcused absences negatively affect the student’s attendance rate. Failure to provide notice of absence may result in disciplinary action up to and including termination from the Institute.

Distance Policy: A student is considered to have ceased attendance at the school if the student does not respond to school communications for fifteen (15) calendar days. The student will be withdrawn from the school. Please see re-admission and refund policy of this document. In all instances of enrollment contract termination, a student may petition to re-enroll.

Residence Policy: A student is considered to have ceased attendance at the school and is considered a drop after eight (8) consecutive scheduled school days of absence. The student will be withdrawn from the school. Please see re-admission and refund policy in this document for specific refund details. In all instances of enrollment contract termination, a student may petition to re-enroll.

The only exception to this policy is a Medical Leave of Absence policy detailed in this document.

LATE ARRIVALS

Arrivals five (5) minutes or more after the student’s scheduled time to arrive is considered a late arrival; departing the Institute five (5) minutes or more before the scheduled end time is considered an early departure.

ATTENDANCE POLICY

It is expected that students attend their contractually obligated schedule. Students must maintain at least a 75% cumulative attendance rate to be considered in Good Standing. For an understanding of how attendance hours are calculated, see the Attendance Hours Calculation Policy in this document.

ATTENDANCE HOURS CALCULATION

Student attendance hours are based on the program calendar timeline in their enrollment agreement contract. These hours accrue every scheduled day regardless of the student’s attendance. For example, if a student is scheduled 30 hours in a week and only attends 10 of those, 30 hours will be subtracted from their contract total. If the student’s program has reached the end of the hours provided, they will begin to be charged the Hour-Overage rate.

If the student has not met the graduation requirements due to their lack of attendance the student will be obligated to continue attending until all graduation requirements are met. The additional accrued hours are billed on a per-hour basis and the student is charged the Hour-Overage rate. The specific cost of the Hour-Overage rate depends on the program the student is enrolled in. Hour-Overage calculations stop once the student has taken their final exams.

The Hour-Overage rate can be found on page 12 for the Masters Esthetics Program and page 15 for the Advanced Esthetics Program.

ATTENDANCE DISCIPLINE POLICY

Instructors will meet with any student falling below the acceptable academic and/or attendance standards. An examination grade below 75%, or a single calendar month under 75% attendance is an automatic warning to the student. The instructor, in cooperation with the student, will develop a Student Action Plan. This plan will be provided to the student. Based on the Student Action Plan, further disciplinary action may be taken against the student. Students must maintain at least a 75% cumulative attendance rate to remain in good standing.

ATTENDANCE OPTION SCHEDULE CHANGE

Students have until the end of week two (2) of their in-house training to request a change to their program attendance option. Students may request the Institute's full-time or part-time schedule. A student may elect to change their schedule only one time during their enrollment. A $55 fee will be assessed for any schedule change. An Enrollment Contract Addendum will be provided to the student upon schedule change approval.

HOUR-OVERAGE CHARGES

A student will be assessed a per-hour charge at the Hour-Overage Rate for each hour accrued that exceeds the maximum number of allotted hours in their respective program. These hours are billed according to the student’s scheduled program completion date, not their actual hours of attendance. See how this is determined in the Attendance Hours Calculation section of this document.

These charges will be calculated once the student applies to take their final examination and a final progress report is reviewed with the student by an instructor. The student will be billed for these Hour-Overages, and the balance will be due before they are allowed to take their Final Practical Exam.

SATISFACTORY ACADEMIC PROGRESS

Students must receive at least 75% on all examinations and homework. Students can retake examinations but may receive a maximum of 75% on the retake examination. The failing score is dropped from the student’s progress report after a successful retake examination.

ACCESS TO RECORDS (FERPA)

The Institute collects data on all students. The kind and amount of data differ for each student depending on the kind of services used and the length of stay at the Institute. Pursuant to Public Law 93-380, the student may review all official records, files, or data pertaining to the student (which are kept for twenty-five (25) years, with the following exceptions:

● Confidential information reported by the parent or guardian unless a letter has explicitly granted written permission for the student to review the financial statement.

● Medical, psychiatric, or similar records used for treatment purposes.

Minor Students FERPA

The Aesthetics Institute respects and protects the privacy of all its students, including minors, and considers an enrolled minor student to have all applicable rights under FERPA. If a student is attending a postsecondary institution - at any age - the rights under FERPA have transferred to the student.

Access to the records is guaranteed and must be given within forty-five (45) calendar days of the student’s official request. The student may challenge the content of a record considered inaccurate, misleading, or otherwise in violation of your privacy or other rights. If the student feels there is a discrepancy, the student must contact the owner of the Institute. Students may request information via the FERPA Records Inquiry form and submit it to the office.

ALCOHOL AND DRUG USE

The Aesthetics Institute is an alcohol and drug-free institution. Medication that interferes with a student’s ability to perform work properly or safely is prohibited. Any student using alcohol or nonprescribed medication during scheduled hours will be subject to disciplinary action, which may result in enrollment termination. Please refer to the Student Code of Conduct section of this document.

APPLICATION

An individual interested in attending the Institute must submit the completed application form, stateissued identification, and the $35 application fee to be considered for enrollment. An accepted applicant has sixty (60) calendar days to execute the enrollment agreement, or the application will expire, and the individual must re-apply. Applications are held for 30 days. A pending enrolled or enrolled student (prior to orientation) student may adjust the start date one time without fees. If another adjustment is needed, the potential student will need to reapply.

APPLICATION EVALUATION

All applications will be evaluated within five (5) business days from the receipt of a completed application and payment for the application has been received. Notification of the Institute’s decision will be sent to the email address provided on the application.

The Institute requires the applicant to have graduated from high school (or equivalent), have stateissued identification, and have completed an application. The Institute evaluates the responses

submitted in the application. The final step in the process is determining if space is available on the applicant’s requested start date. The next class start date may be offered to the applicant if their desired start date is full.

AESTHETICS INSTITUTE UNDERAGE ADMISSION GUIDELINES

● 16 years of age or older

● Have completed High School or completed a GED

● Minor student and parent or legal guardian must sign the Underage Admissions Release Form

CANCELLATION RIGHTS

Students may cancel their enrollment at the Institute by submitting written notice online using the student forms section of the Institute’s student e-learning platform. See the Refunds Policy in this document for additional details.

CELL PHONE USE

Cell phones are to be set to silent while the student is at the Institute. Students should limit the use of cell phones to their lunch breaks, and phones are not allowed in practical areas or treatment rooms. If the use of the phone creates a disruption to the school or to clients, the student may be prohibited from bringing their phone to campus. Use of a cell phone (including text messages or recordings) during a lecture is strictly prohibited.

CHANGE OF CONTRACT

Students will be charged $55 for any change of contract. This charge applies to any requested and approved change to the enrollment contract.

CHANGE OF PERSONAL INFORMATION

Students must notify the Institute via the online SIS of any changes to their personal information. This includes a change of name, address, email address, telephone number, emergency contact person, etc.

CLASSROOM RESPONSIBILITIES

Students are responsible for the physical condition, appearance, and cleanliness of the school, classrooms, and equipment. Students are responsible for the cleanliness and sanitation of their own tools, materials, and work areas. Students may only use facial beds when actively performing or receiving a skincare service and not for any other purpose.

CLASS PARTICIPATION

Active participation in class is mandatory for all students. Therefore, it is expected that every student fully engages in class discussions, activities, and exercises as an integral component of the learning process. Your consistent and attentive presence in class is vital not only for your academic progress but also for fostering a collaborative and dynamic learning environment within the classroom

GOWNING DOWN

Students are required to adhere to specific grooming standards during school. This includes wearing appropriate attire that allows for the exposure of shoulders and arms, as deemed necessary to facilitate the learning and mastery of treatment techniques. Such attire is essential for students to gain hands-on experience and proficiency in executing esthetic treatments effectively and safely. Therefore, it is expected that all students comply with this dress code requirement as an integral aspect of their professional development within the esthetics field.

LASH EXTENSION REMOVAL

To fully participate in class activities, it is required that students remove their lash extensions. This ensures an optimal learning environment and allows for hands-on practice of various techniques without obstruction. Your cooperation in adhering to this requirement is appreciated as it contributes to the effectiveness of our educational experience. If you choose to keep lash extensions while in school, please note that they will be treated as natural lashes including makeup application and removal. Should you choose not to participate you will face disciplinary actions up to and including explosion from the program.

MANDATORY CLASSES

All classes, with the exception of lash extensions are mandatory to meet graduation requirements.

CLOSURES

The Institute reserves the right to close on days not listed on the posted school calendar. All reasonable attempts of notice will be made to inform students of these closures via the school’s SIS or email. In addition, classes may be recessed if the instructor is unavailable, and an adequate substitute is not available as a replacement. All such absences will be adjusted at no additional cost to the students.

For weather-related closures, the institute follows the lead of the Portland Public School District, in most cases. If Portland public schools are closed due to weather, the Aesthetics Institute is also closed. If Portland Public Schools are open but on a late start schedule due to weather, the Institute is open as regularly scheduled. The Institute follows all applicable closures required by state and county health authorities relating to public health emergencies (Covid-19, etc.).

CODE OF CONDUCT

STUDENT CONDUCT AND DISCIPLINARY POLICY

All students are expected to comply with the following conduct guidelines. Students are expected to conduct themselves in a professional and courteous manner toward students, instructors, guest lecturers, clients, and all guests in the building at all times. Failure to demonstrate professional conduct may result in disciplinary action up to and including enrollment termination.

A non-inclusive list of violations of conduct, behaviors, or actions that are disruptive, distracting, or disorderly including but not limited to:

1. Obstruction or disruption of teaching, classroom, research, administration, disciplinary procedures or other authorized activities including obstruction or disruption interfering with freedom of movement. Conduct that disrupts the educational environment can result in immediate removal from class and/or activity suspension;

2. Furnishing false or misleading information to the Aesthetics Institute, including but not limited to knowingly failing to provide requested or required information (e.g. reporting sex offender status) to the Aesthetics Institute; falsifying a person’s identity to a course instructor or other Aesthetics Institute official; forgery, alteration or unauthorized use of Aesthetics Institute documents, records, identification or resources;

3. Physical abuse or detention of any person, or conduct which intentionally or negligently causes harm, or is intended to threaten imminent danger to the health of any person;

4. Being under the influence of, use, possession, or distribution of prohibited substances like alcohol, marijuana, and illegal drugs on Aesthetics Institute owned or controlled property or at Aesthetics Institute sponsored or supervised functions or at functions where the student is a representative of the Aesthetics Institute;

5. Malicious damage, misuse, vandalism or theft of Aesthetics Institute property, or the property of any other person where such property is located on Aesthetics Institute owned or controlled property, or is in the care, custody or control of the Aesthetics Institute;

6. Hazing or any act that recklessly or intentionally endangers the mental health, physical health, or safety of a student/staff member for the purpose of initiation or as a condition or precondition of attaining membership in, or affiliation with, any Aesthetics Institute co-curricular or extracurricular activity, program or year in school;

7. Intimidation or any threat or act intended to tamper, substantially damage, or interfere with another’s property, cause substantial inconvenience, subject another to offensive physical contact, or inflict serious physical injury on the basis of race, color, religion, national origin, gender identity or sexual orientation;

8. Cyberbullying, including use of any electronic communication device to convey a message in any form (text, image, audio or video) that intimidates, harasses, threatens, or is otherwise intended to harm, insult, or humiliate another in a deliberate, repeated, or hostile and unwanted manner under a person’s true or false identity;

9. Menacing, threatening statements, or any act intended to place a Aesthetics Institute employee, student, or other third party in fear of harm or physical injury;

10. Failure to comply with directions of Aesthetics Institute officials acting in the performance of their duties; inciting others to engage in any of the conduct, or to perform any of the acts, prohibited in this Code;

11. Retaliation or abuse of the Aesthetics Institute conduct process, including but not limited to: i. menacing, intimidation, or other adverse actions toward another individual(s) for making a report; ii. attempting to deter participation in the conduct process; iii. falsifying, distorting or misrepresenting information before any conduct body; iv. knowingly initiating any conduct proceedings without cause;

12. Failure to conduct oneself in a safe manner in all Aesthetics Institute programs where there is an ability for an individual to cause harm to self or others. This may include but is not limited to unsafe handling of equipment or materials;

13. Stalking, which includes repeatedly contacting another person without a legitimate purpose when:

a. the contacting person knows or should know that the contact is unwanted by the other person; and

b. it is reasonable for the other person in that situation to have been alarmed or coerced by the contact. As used in this section, “contacting” includes but is not limited to coming into the visual or physical presence of the other person; following another person; or sending written, electronic or telephonic communication of any form to the other person, personally or through a third party;

14. Harassment, which is a course of conduct directed at a specific individual or individuals that causes or is intended to cause emotional or physical distress and serves no legitimate purpose.

Sex-based Discrimination/Misconduct

1. Sexual harassment is unwelcome conduct of a sexual nature. Sexual harassment can include unwelcome sexual advances, requests for sexual favors or other verbal, nonverbal or physical conduct of a sexual nature where such conduct is sufficiently severe or pervasive that it has the effect, intended or unintended, of unreasonably interfering with an individual’s work or academic performance because it has created an intimidating, hostile, or offensive environment and would have such an effect on a reasonable person.

2. Sexual Assault means any nonconsensual sexual act proscribed by Federal, tribal, or State law, including when the victim lacks capacity to consent.

CONTACT LENSES

Contact lens wearers are required to keep a lens case and solution at school, in their assigned locker, at all times. Students must be ready every day to receive services around the eye area. If the student does not have a case and solution in their locker, they will be required to leave the school to obtain them. This time away from the Institute will count as an unexcused absence.

DAILY SCHEDULE

Students are expected to attend per their contracted schedule. The Institute is closed between the hours of 12:00 pm and 1:00 pm. Students receive their first break from 12:00 pm to 12:15 pm. The lunch break is from 12:15 pm to 12:45 pm. The second and final student break is between 12:45 pm and 1:00 pm. Regardless of when the student leaves for break/lunch, they are expected to return by 1:00 pm. The school building is closed every day from 12:00 pm and 1:00 pm, and all students need to make plans to be out of the building during this time.

SCHOOL HOURS OF OPERATION

The Aesthetics Institute is open Monday through Thursday from 9:00 am to 5:00 pm, unless otherwise scheduled. The building is closed to the public and students each day from 12:00 pm to 1:00 pm for a lunch break. The school is open by special appointment only on Fridays and closed on Saturdays and Sundays. See the School Calendar section of this document for all scheduled holidays and school break closures.

LATE TUITION CHARGES

Late Charges Applied: If any part of a payment is received after 5:00 pm of the scheduled due date, the student will be charged up to $35.00 or 10% of the payment, whichever is greater. Dishonored Check Charge Applied: If the student’s bank does not honor the check or other payment instrument the student gives the school, the school may charge a returned check fee of $35.00.

DEFAULT

Student will be in default under this Contract if: (1) Student does not make any monthly payment within fifteen (15) calendar days after it is due; (2) Student breaks any other promise under this Contract; or (3) the school discovers that the student has made any false or misleading statement on their application. The school will give the student any written notice of the default as required by law. If the student does not cure the default within the time permitted by law, the entire balance of the student’s debt will be due and payable immediately. The school may report information about the student’s account to credit bureaus. Late payments, missed payments, or other defaults on the student’s account may be reflected in the student’s credit report.

During default the students’ hours will STOP accumulating, the student will NOT be allowed to attend school or access the online learning platform until financial compliance is met.

DIPLOMAS AND LICENSURE

The Aesthetics Institute awards diplomas in the following: Esthetics (Masters) and Advanced Esthetics. Other certifications may be given to the student based on their completed coursework at the Institute. These are certifications or training, not separate licenses.

DISCIPLINARY ACTION PROCEDURES

Any student or staff member who is concerned about a student’s behavior that appears to violate the student Code of Conduct should complete the Report It Form located online in the forms section of the SIS portal. When submitted, this form will automatically be directed to the Assistant Director for follow up. Forms should be submitted as soon as possible after the event or behavior is discovered. These disciplinary actions can escalate and can include termination of enrollment.

The disciplinary process includes a verbal warning, written warning, probation, suspension, and enrollment termination. This process is intended to be implemented as a graduated scale, but depending on the severity of the disciplinary action, some or all the steps may be skipped, at the sole discretion of the Institute. The duration of each disciplinary process step depends on the Student Action Plan developed in response to the disciplinary action.

A. Verbal Warning

Students are notified that a behavior, or action is in violation of school policy or standards of conduct. The warning is presented to the student in writing and can be signed or not signed by the student. The warning is documented in the Aesthetics Institute Student Information System (SIS).

B. Written Warning

A written notice is drafted and delivered to the student that their behavior is unacceptable, requests the behavior to cease and desist, and requests immediate and ongoing compliance. This written warning is documented in the Institute’s SIS.

C. Probation

A written notice is drafted and delivered to the student notifying them of their probationary status. The notice shall describe the reasons for probation and a plan and timeline for returning to good standing. Notice of this probationary status is documented in the Institute’s SIS.

D. Suspension

A written notice is drafted and delivered to the student notifying them of their suspension status. The notice shall describe the reasons for suspension and a plan and timeline for returning to probation or good standing. While on suspension, the student is unable to attend the Institute. While on suspension, hours stop accruing. This suspension will be documented in the Institute’s SIS.

E. Termination

A written notice is drafted and delivered to the student notifying them of the reason for enrollment termination. If the student is due a refund, it shall be delivered immediately after the appeal window.

F. Appeals

A student may appeal any disciplinary decision by submitting a written appeal within three (3) calendar days of disciplinary notice. The executive committee will hold a meeting with the student within five (five) business days to hear and decide upon the appeal. Students that feel aggrieved by the action of the Executive Committee should see the Grievances Policy in this document for additional details.

DRESS CODE AND PERSONAL HYGIENE

While on campus, all students are required to wear the school-provided black scrubs uniform. Students must provide for themselves and wear clean, closed-toe, flat-soled black shoes with black socks.

One set of scrubs is provided to each student and is included in the student kit. If the student chooses, additional scrub tops and jackets must be purchased through the school. No sweatshirts, jackets, or other pieces of clothing are to be worn on top of the uniform. The student may wear a long-sleeved solid black shirt under their uniform top, if they choose.

Uniforms must be clean and pressed at all times with no tears or frayed edges. If the student does not arrive in uniform for the day, the student will be sent home for the day and will receive an unexcused

absence. Students are to come to school in uniform and be ready for their assigned sanitation duties at 9:00 am sharp.

Students are expected to adhere to industry-wide established hygiene requirements which ensure that students are presenting themselves to clients appropriately and that the Institute is being properly and professionally represented as an organization. The following hygiene requirements are applicable to all students:

• Maintain personal cleanliness by bathing regularly.

• Oral hygiene (brushing of teeth) is required.

• If necessary, hair must be pulled back and contained so as not to touch the client’s face during the service.

• No hair styling or makeup application at school. Students must arrive at school in the morning ready for their day.

• Use deodorant/antiperspirant to minimize body odors.

• No heavily scented perfumes, colognes, and lotions. These can cause allergic reactions, migraines, and respiratory difficulties for other students, staff, and clients.

• Clean and trimmed fingernails that do not impede the student from performing their training.

• No use of chewing gum, tobacco, or vaping products of any kind inside the building.

DUE PROCESS

Policies of the Aesthetics Institute will be applied evenly and fairly. If a student does not understand a policy, the student should discuss it with their instructor.

ELECTRONIC COMMUNICATION

All students at the Institute must have a valid email on file with the school. Email and the school’s online Student Information System (SIS) is the primary form of communication between the Institute and students.

EMERGENCY PROCEDURES

Call 911 for emergencies. Emergencies should be reported to a staff member as soon as safely possible.

No student is to assist in a medical emergency unless the student has training that will allow for the proper response. The exception to this is when life-threatening conditions exist, and then the action of a prudent person would be advisable. In the case of fire, all students are to evacuate the building immediately by using the front and back door. See posted exit signs and evacuation instructions inside the building.

EXCEPTION TO POLICY

Any exception to policy must be requested online through located online in the forms section of the SIS portal. All requests will be reviewed by the Executive Committee, and decisions made within five (5) business days of submission. No staff member may unilaterally approve an Exception to Policy.

EXECUTIVE COMMITTEE

The Institute is owned by HENMEN, Inc. The Executive Committee consists of the Director of Education and the Assistant Director.

ENROLLMENT FEE

The $250 enrollment fee is to be paid when an applicant signs their enrollment contract agreement for attending the Institute. The Enrollment Fee is non-refundable. Enrollment agreements are valid for up to sixty (60) days from when they were issued. The purpose of the enrollment fee is to secure the student’s enrollment and covers the associated cost of processing and verifying all of the student’s enrollment documentation.

ENROLLMENT FEE (LATE)

A late enrollment fee of up to $100 may be charged for any enrollment agreement submitted less than three weeks (21 calendar days) prior to the class start date.

FEE WAIVER

The waiving of fees is an Exception to Policy. Students requesting a fee waiver must submit the Exception to Policy request. The Executive Committee will evaluate requests, and a response will be given in accordance with the processing time listed for the Institute’s Exception to Policy procedure.

FINAL INSTITUTE EXAMS

Prior to taking any final exams, the student must be in compliance with the Aesthetics Institute’s Satisfactory Academic Progress Policy. Once compliance has been confirmed, the student will become eligible to take their final exams. See the below guidelines for requesting and taking all final exams at the Aesthetics Institute.

1. Book Final Exam

2. Oregon Rules and Regulations Final Exam

a. Tests are offered at 9:30 am Fridays, with the exception of holidays and school closures.

b. Each test requires one hour to complete.

c. Both tests may be taken on the same day.

d. Test results will be provided to the student the by end of next business day.

e. The student’s locker must be cleared out before test requests are approved.

f. Both written tests must be completed in the same week.

g. If the student fails either or both tests:

i. Score under 60% must wait one week to retest

ii. Score between 61% and 74% may retest in two days

iii. Must reapply for retake using same form

h. Student hours DO NOT stop tabulating until both tests are PASSED.

i. Students must apply for the Book Final and Rules and Regulations Final tests no less than 48 hours in advance of when the student would like to test.

j. Student attendance must be 75% or higher.

k. Student service checkoffs must be complete.

l. Student finances must in good standing and current.

3. Final Practical Exam

a. There must be at least one week between passing final tests and the student taking their final practical exam.

b. Student finances must in good standing and current.

c. All hands-on skills must be completed.

d. Attendance must be 75% or above.

e. If the student fails to appear on the date of their scheduled exam, the student will be charged $500 to re-schedule.

f. If the student is more than five (5) minutes late on the date of their scheduled Final Practical Exam, the school doors will be locked, and the student will need to reschedule.

g. The student will receive confirmation of their Final Practical Exam date and time within two business days

h. The student must submit their Final Practical Exam request online using the online forms section of the SIS portal, no later than 5:00 pm on the Wednesday one (1) week prior to their desired exam date.

i. If six months or more has passed since student has attended the student will take the Simplified Final Practical. There is a $500 fee associated with this test.

j. The Simplified Final Practical results in a diploma stating Certification in Esthetics versus Certification in Masters Esthetics.

When the student submits their Final Practical Exam request, the student confirms they are 100% complete with their course. The student may no longer attend the Institute until their Final Practical Exam date.

FINANCIAL ACCOUNTS

All financial account questions are to be directed to the Admissions Director prior to the commencement of a student’s classes and to the Director or Assistant Director once the student has attended orientation. It is the student’s responsibility to stay in good standing with all their payments and financial agreement with the Institute.

GRADING SYSTEM

The Institute’s grading system is as follows:

75% to 100% PASS

74% and Under FAIL

GRADUATION REQUIREMENTS

To graduate from the Aesthetics Institute, the student must:

● Complete all theory reading, quizzes, and assignments (including resumes or business plan)

● Complete at least the minimum required practical applications for their program.

● Pass all final exams, including the Book Final, the Rules and Regulations Final, and Final Practical Exam.

● Be in good financial standing with an extended payment plan or paid in full for the in-house payment plan.

GRIEVANCES

Students who have a complaint regarding school policy, other students, instructors, curriculum, etc. must first take this concern and/or complaint to their immediate instructor. Students must use the Grievance Form or Report It Form (whichever is applicable) located online in the forms section of the SIS portal. If the instructor deems it necessary, a meeting will be held with the student to discuss their concern and/or complaint.

The instructor will document this meeting, including the discussion and any decisions or actions that will be taken on the student’s complaint or concern. If the problem can be corrected by the immediate instructor, it is to be remedied as soon as possible. If the student feels their concern was not addressed appropriately or in a satisfactory manner, the student may approach the Director of the school with their concern/complaint.

Students who believe they have been aggrieved by the actions of the school should attempt to resolve these problems with an appropriate school official.

Should this procedure fail, students may contact:

The Higher Education Coordinating Commission 3225 25th St SE Salem, Oregon 97310

Ph: 503-947-5716

After consultation with appropriate commission staff and if the complaint alleges a violation of the Oregon Revised Statutes 345.010 to 345.470 or standards of the Oregon Administrative Rules 715-

045-0001 through 715-045-0210, the commission will begin the complaint investigation process as defined in OAR 715-045-0023 Appeals and Complaints.

GUEST LECTURER

The Aesthetics Institute will inform students electronically of the date and time of any guest lectures, and the student must be at the Institute on time. If the student is late, they will not be allowed into the lecture but will be expected to stay at the Institute for their contracted hours. If the student does not stay at the school, this will be considered an unexcused absence. Students must be sure their cell phones are off or on silent for all guest lectures. If a student's phone disrupts a guest lecture, the Institute reserves the right to have the student leave the lecture immediately.

HOUSING

There are numerous furnished and unfurnished apartments and housing options in SE Portland and other adjacent neighborhoods. The Institute does not endorse any housing facility and does not help with student housing placement.

IDENTIFICATION BADGE

Each student will have their photo taken and be issued a school ID badge during the in-house portion of their program. This badge is used to check out resource materials and equipment at the Institute. If a student loses or fails to bring their badge to school for two consecutive scheduled days, it may result in a replacement badge automatically being provided at a charge of $5.00. In addition, some beauty supply houses offer a student discount when presented with this badge.

IDENTITY VERIFICATION

The Institute requires a copy of state-issued identification, school transcripts, and social security number (or tax ID number) for an applicant to be considered for enrollment.

KIT FEE

The Kit Fee includes books, workbook, ID badge, products, uniform, and all other supplies that the student will use throughout their enrollment at the Aesthetics Institute. Once ANY portion of the kit is distributed to the student, the Kit Fee is nonrefundable.

KITS

Kits are mandatory and are non-refundable. The contents of the kit may vary from class to class. If the student depletes any items in their kit, they may purchase replacements from the school. Students must bring the required books and materials daily to ensure they are prepared with the appropriate tools for class each day. If required materials are not at school with the student, the student may be sent home for the day and will be counted as an unexcused absence.

The Student Kit is disbursed at the beginning of the program in two phases, and each student is responsible for maintaining their kit and replacing any items that may break or be lost. Upon receiving and reviewing the kit supplies, equipment, and tools, the student must immediately notify an Aesthetics Institute instructor or administrator about any missing or malfunctioning items.

The Aesthetics Institute is not responsible and provides no warranty for kit items after receipt, review, and confirmation that the kits are complete and unbroken. If an item malfunctions after receipt, the student will be responsible for contacting the manufacturer to replace it. All other supplies and products are provided by the Aesthetics Institute and are considered Aesthetics Institute property unless a specific agreement has been made to the contrary. Removal of any Aesthetics Institute supply or product without the School Director’s approval is prohibited.

All digital/online subscriptions will expire at the time of graduation unless noted by that specific subscription or service. All subscriptions and digital student access terminate immediately upon a student withdrawing from the school.

LIABILITY

The Aesthetics Institute is not responsible for loss or damage to personal property. The Institute is not responsible for personal injury that occurs while on the Institute’s premises.

REPORTING OF AN ACCIDENT

1. Immediately tell your nearest Aesthetics Institute staff member.

2. All safety measures are guided by the manufacturer MDS sheets.

3. If additional action is required, an ambulance will be called as well as the student's emergency contact.

4. All students and staff members involved will fill out an Incident Report located online in the forms section of the SIS portal. This should be done as soon as reasonably possible.

LOCKERS

Lockers are assigned to full-time students first and then part-time students, based on availability.

LOST AND FOUND

Kit and service items left out at the end of each day will be thrown away for sanitary reasons. Personal items left at the Institute at the end of each day will be collected by the school and placed in a secure lost and found. Students must have an Institute instructor or staff member assist them in retrieving their items. All personal items not retrieved by students will be donated to a charity if still unclaimed after one (1) week.

MAKE-UP WORK

If a student is absent from a required lecture, class, or demonstration during their in-house training, the student must wait until it is offered on the schedule again to attend. The student cannot graduate until all required course components are satisfactorily completed. If the student misses a non-required class that is not offered again before the student’s graduation date, the student has missed the opportunity to attend that class and will complete the program without it.

MEDICAL LEAVE OF ABSENCE

A medical leave of absence may be available for students who have medical or psychological conditions that severely limit their ability to perform their academic work. Below is the list of the steps a student must complete to request a Medical Leave of Absence:

● Using the Aesthetics Institute’s Medical Leave Request form located online in the forms section of the SIS portal, the student must submit a Medical Leave Request.

● This form must include the requested Leave Start Date and anticipated Leave End Date.

● The requested medical leave may not exceed 180 calendar days.

● A physician’s statement must be attached to the request, including the reason for the leave and the projected recovery period.

● If the leave exceeds 180 calendar days, withdrawal and readmission to the Institute may be required.

● The hours of the leave will not accrue against the student’s maximum number of program hours.

● Only one (1) Medical Leave of Absence will be granted, regardless of the number of days used.

● Students not returning by the Leave Return Date will be dropped from enrollment immediately.

● The Institute must receive the required physician's note within five (5) business days of the request, or the request will be automatically denied.

● Tuition payment continue during a medical leave.

MEDIA POLICY

Students give the Aesthetics Institute and its known affiliates permission to use their name and likeness in advertising and educational material, in all forms, for perpetuity, and without compensation.

NON-DISCRIMINATION

The Aesthetics Institute does not discriminate on the basis of sex, age, race, color, religion, ethnic origin, or sexual orientation (ORS 659.850). Nor does it tolerate any discriminatory behavior by students and staff. Should a student or staff member be found to be demonstrating discriminatory behavior, they will be subject to disciplinary action up to and including termination of enrollment or employment.

Any person unlawfully discriminated against, as described in ORS 345.240, may file a complaint under ORS 659A.820 with the Commissioner of the Bureau of Labor and Industries.

PARKING

Students should park on the public street at least one block from the school to allow parking for clients. Other than directly in front of the school, there are no meters or time limits for parking on the immediate streets surrounding the school. The Institute is in a busy residential neighborhood, and asks all students, staff, and clients to be good neighbors. Students must ensure they are parked

legally every day. Students illegally parked may be ticketed and/or towed by the city at their expense. Students should take extra care not to block driveways, sidewalks, intersections, or fire hydrants.

PAYMENT PLANS

The Aesthetics Institute offers in-house payment plans for its programs. Specific details of the student’s individual payment plan option can be reviewed in the student’s Payment Plan Agreement documents provided to all students with financed tuition at the Institute. An overview of all the payment plans available at the school can be found in the Tuition Payments and Financing Options section of this document.

Students on payment plans extending beyond graduation must be current on their payments to graduate. Students on payment plans that do not extend beyond graduation must have their balance to the school paid in full prior to graduation. All other additional fees and account charges must be paid-in-full prior to graduation.

Students may pay amounts greater than the minimum required monthly payment (including full repayment) at any time without penalty. There is no discount for paying early or in full. Payment plans may incur additional fees, charges, and interest. In all payment plan options, the non-refundable Enrollment Fee is due prior to attendance to secure the student’s enrollment, and the Kit Fee is due three weeks (21 calendar days) prior to the start of class.

PERSONAL CALLS AND VISITORS

Personal calls through the Institute’s front desk should be limited to emergencies only.

PETS

No pets are allowed into the building except those designated as “Service Animals” in applicable Oregon state rules and regulations.

JOB PLACEMENT ASSISTANCE

The Aesthetics Institute does not provide a formal job placement program for its graduates, but faculty and staff may advise and assist students in finding employment upon graduation. The Institute invites employers and other professionals in the beauty industry to speak to students at the school

from time to time and regularly passes along job postings received by the school to current students and graduates.

PRODUCT USAGE

Skincare products available to students at the school are to be used for instructional purposes ONLY. If a student is found using products for personal and/or home use, it will be considered theft and will be treated as such. Students may not bring any outside products into the school without explicit approval from the school director.

ACADEMIC PROGRESS REPORTS

Academic progress reports are provided to all students attending the Aesthetics Institute periodically. Each student’s progress report will include a current record of all examinations taken, program hours accrued, and practical applications completed. If a student believes there are discrepancies between the progress report to their actual work completed within their program, they must immediately bring that to the attention of their instructor.

PROPRIETARY INFORMATION

All curriculum and academic training material provided by the Aesthetics Institute is considered strictly proprietary in nature and exclusively owned by the Aesthetics Institute.

Students are encouraged to take personal notes for non-commercial use on any subject, lecture, or demonstration; however, direct copying, recording, or other forms of reproduction are expressly prohibited. This includes the audio and/or video recording of in-person or online lectures and demonstrations and copying or sharing of the school-produced curriculum in both physical and digital formats.

Curriculum content includes but is not limited to, online learning portal content and lessons, audiovideo recordings, digital slide presentations, podcasts and sound recordings, textbooks and workbooks, photographs, graphics, procedure and service diagrams, educational worksheets, quizzes, test-prep materials, and exams.

Students are required to comply with all local, state, federal, and international copyright laws and with

Aesthetics Institute policies regarding the use of copyright-protected materials. Per the Institute’s Disciplinary Action Procedures, as outlined in this Catalog, students found in violation of this policy may result in disciplinary action, up to and including school expulsion and legal action. Willful copyright infringement can also result in both state and federal criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.

RE-ADMISSION

Students who voluntarily withdraw from the Aesthetics Institute may re-apply at any time. Those readmitted will be considered transfer students for purposes of advanced placement.

Students who apply for re-admission after non-voluntary withdrawal will be considered for admission depending on the circumstances surrounding their withdrawal. The Executive Committee will review these applications, and an interview with the student may be required prior to a decision being made. If readmitted, the student will be treated as a transfer student for purposes of advanced placement.

If readmission occurs within one year (365 calendar days) from withdrawal, the student will be reinstated to their prior status. The student will be credited for tuition paid prior to the withdrawal. An enrollment fee will be charged, as the student is re-enrolling in the program and under a new enrollment contract.

RE-APPLICATION

Individuals who apply to attend the Aesthetics Institute and are denied enrollment may re-apply at any time.

REFUNDS

Students can withdraw from the Aesthetics Institute at any time by submitting written notice online using the forms section of the SIS portal. Unless the Institute has discontinued the program of instruction, the student is financially obligated to the Institute according to the following:

1. If withdrawal or termination occurs within five (5) business days of the date of enrollment, and before the commencement of classes, all monies specific to the enrollment agreement shall be refunded.

2. If withdrawal or termination occurs after five (5) business days of the date of enrollment and before the commencement of classes, the school may retain only the published registration fee. Such fee shall not exceed 15 percent of the tuition cost, or $250, whichever is less.

3. If withdrawal or termination occurs after the commencement of classes and before completion of fifty percent (50%) of the contracted instruction program, the student shall be charged according to the published class schedule. The student shall be entitled to a pro-rata refund of the tuition when the amount paid exceeds the charges owed to the school. In addition to the prorated tuition, the school may retain the enrollment fee, book and supply fees (kit fee), and other legitimate charges owed by the student

4. If withdrawal or termination occurs after completion of fifty percent (50%) or more of the program has progressed, the student shall be obligated for the tuition charged for the entire program and shall not be entitled to any refund.

5. A settlement statement of charges and any owed refund, if any, will be sent to the student’s address on record with the Institute within forty (40) calendar days of the written notice for withdrawal. If the student owes the Institute, this amount will be due to the Institute fifteen (15) calendar days from the date of the settlement.

RECIPE FOR SUCCESS

The Aesthetics Institute works hard to support student's academic success. Below are tips for students to maximize their success:

● Read all assigned textbook chapters according to the course syllabus.

● Complete the study guide/workbook.

● Complete all required coursework on the student platforms.

● Attend all scheduled instructor open hours/scheduled online meetings.

● Attend any additional lectures or classes given. These lectures will provide more information on a topic and allow for questions and answers. This information is presented in different formats (writing, reading, viewing, listening, and hands-on) to help everyone gain the information needed according to their learning style.

● All course materials and supplies are provided in the student kit. Keep the kit organized, and do not misplace any items provided.

● When at school, students are expected to use their time productively. Productive activities include, but are not limited to:

A. Completing academic lessons

B. Demonstrating/performing practical skill tasks

C. Studying for or taking quizzes/exams

D. Attending scheduled class days

E. Performing client services

F. Performing sanitation duties, etc.

PROFESSIONAL SKILL LEVEL

Skill level standards that measure professional readiness for estheticians and advanced estheticians are defined by the Institute’s instructors and area spa and salon managers and owners. The curriculum and practical service training goals at the Aesthetics Institute are based on what local employers seek in hiring in terms of practical skill, time allotment for services and procedures, and sanitary/sterilization standards.

Any errors made by an esthetician must be of a minor nature, posing no threat or danger to clients and still be able to render satisfactory service to the spa clientele. It is the goal of the Institute to prepare students to have full knowledge of sanitary/sterilization requirements for their chosen profession as well as the skills and knowledge needed to perform the necessary application of services in that field.

Skills will be honed; all tests and practical exams are to be completed with a minimum score of 75%. Upon satisfactory completion of their training program, the student will be ready to take and pass the Oregon State Esthetics Licensure Exams.

SANITATION DUTIES

A career in esthetics involves regular public contact, and students are required by the Oregon Department of Heath to abide by the Oregon Law & Administrative Rules in safety and sanitation practices. In so doing, students will be assigned sanitation duties to be completed every day at 9:00 am. The Institute provides common-use sanitation gloves, but if a student chooses to bring their own from home, they must be kept in their locker.

SCHOOL PROPERTY

Items, products, equipment, and/or reference materials taken from the Aesthetics Institute by students without permission and/or taken and returned without permission will be considered theft and will be treated as such by the Institute.

SCHOLARSHIPS

Students who have received scholarships or grants to attend an institution of higher education should work with the scholarship awarding organization to determine if the scholarship can be used at the Aesthetics Institute. The Institute can work with the awarding agency at the request of the student.

SECURITY

All students should take their personal items with them at lunch or when leaving the building. Students should use their lockers to keep all personal items secure. The Institute assumes no liability for loss of personal items or injury while a student is on or off the school premises. Employees are directed not to transport students at any time. The Institute’s premises are secured each evening and on weekends.

SECURITY CAMERAS

The Aesthetics Institute has security cameras inside and outside of the building in public-facing areas. These cameras are on and recording at all times.

SEXUAL HARASSMENT

The Aesthetics Institute has zero tolerance for sexual harassment by anyone associated with, attending, employed, receiving treatment, or visiting the school. The Institute defines sexual harassment as sexual advances, verbal and/or physical, where such conduct interferes with educational or work performance, and/or creates an intimidating, hostile, or offensive study or work environment.

The Aesthetics Institute supports and encourages prompt reporting of sexual assault, gender-based harassment, domestic violence, dating violence and stalking. A report can be made by anyone who knows about an incident.

At the time a report is made, the reporter doesn't need to know whether they wish to request any particular course of action, nor how to label what happened. Choosing to make a complaint, and deciding how to proceed after making the complaint, can be a process that unfolds over time.

1. Immediately tell an Aesthetics Institute Staff Member.

2. Fill out the Report It Form located online in the forms section of the SIS portal.

3. An administrator from the school will reach out within 24 hours to initiate next steps.

4. The Aesthetics Institute may implement interim measures as appropriate for the individuals involved. Even when an individual does not specifically request that protective action be taken, the Aesthetics Institute may choose to impose interim measures at its discretion to better protect the safety of any individual.

Interim measures may include but are not limited to:

● Access to counseling and support resources.

● Support and assistance with requests for academic accommodations, including extensions, rescheduling of exams and withdrawals.

● Changes in academic schedules.

● Restrictions on team or organization participation or activity.

● Employment termination or student expulsion.

SMOKING AND VAPING

No smoking or vaping is permitted within 20 feet of entrance doors and air intake vents at the Institute. Absolutely no smoking or vaping of any substance is allowed in the building. Students who smoke should ensure they clean up any cigarette butts so as not to litter around the outside of the building.

STATE RULES AND REGULATIONS

It is the responsibility of the student to ensure they have a copy of the most recent version of the State of Oregon Rules and Regulations. The student should contact Oregon Health Licensing Agency (HLO) by calling or visiting their website to obtain the most recent version. The student should do this during their first week of classes. (https://www.oregon.gov/oha/Pages/index.aspx)

STUDENT ACCOUNT TRANSACTIONS

When a student makes a payment to their student account, the student will receive a digital receipt recording this transaction. Any additional charges added to a student account will include a detailed explanation of the charges. Any outstanding balance on a student’s account must be paid in full prior to graduation.

TARDINESS

The Institute records all late student arrivals and early departures, and these affect the student’s overall program attendance rate. Arrivals five (5) minutes or more after the student’s scheduled time to arrive is considered a late arrival; departing the Institute five (5) minutes or more before the scheduled end time is considered an early departure. Both excused and unexcused absences negatively affect the student’s attendance rate. Failure to provide notice of absence may result in disciplinary action up to and including termination from the Institute. See the Absences Policy in this document for more details.

TRANSCRIPTS

Academic transcripts are maintained by the Aesthetics Institute for twenty-five (25) years. Copies of transcripts can be obtained for $35.00 by contacting the Institute. Hours actually attended by the student, not the overall total available in their program, will appear on the student’s official transcript.

TUITION

The Aesthetics Institute charges tuition for instruction and practical training provided to students attending programs offered by the school. Upon withdrawal from the Institute, a tuition refund may be due to the student (see the Refunds Policy in this document for more details). Students may also be charged additional tuition charges if they exceed the maximum number of hours for their program (see the Attendance Hours Calculation and Hour-Overage Charges policies in this document for more details).

DISCOUNTS

AI offers a $2,000 discount off of tuition to all Alumni who successfully graduated the Masters Program. The discount may only be used once. If the student withdraws and re-enrolls, the discount will not apply. Graduated students must meet the below standards to qualify for the discount:

1. In compliance with tuition payment plan

2. Graduated from the Masters Program

3. To be used only for the Advanced Esthetics Program

4. May not be used towards any other programs offered at the Aesthetics Institute

5. Have a current esthetics license

6. Discount may only be used once

7. If the student withdraws voluntarily or involuntarily the discount may not be used again.

TWO PROGRAMS

Students intending to enroll and attend two (2) or more programs at the Aesthetics Institute (for example, Masters Esthetics and Advanced Esthetics), will not be able to enroll in the second program until they have completed the first program or are in the process of graduating or receiving licensure from their first program.

VISITORS

A student’s personal visitors should be limited and are restricted to the lobby area.

WITHDRAWAL

A student can withdraw from the Institute at any time by giving written notice using the student forms section of the Institute’s student e-learning platform. Students that withdraw from the program after the commencement of classes will be assessed a $55 withdrawal processing fee. Additional administrative fees of $35 will also be applied. See more information about the withdrawal process in the Refunds Policy of this document.

Aesthetics Institute Calendar 2025

Masters and Advanced Esthetics Program Start Dates 2024:

● January 10, 2025. In-house, part-time schedule on Mondays & Wednesdays.

● March 7, 2025. In-house, part-time schedule on Tuesdays & Thursdays.

● May 16, 2025. In-house, part-time schedule on Mondays & Wednesdays.

● July 18, 2025. In-house, part-time schedule on Tuesdays & Thursdays.

● September 19, 2025. In-house, part-time schedule on Mondays & Wednesdays.

● November 14, 2025. In-house, part-time schedule on Tuesdays & Thursdays.

The above dates are Program Orientation dates for new classes.

School Closures:

January 1, 2025

May 26, 2025

July 4, 2025

September 1, 2025

November 26 - 28, 2025

December 24, 25, & 31, 2025