Rules of procedure rotaractmun 2017

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ROTARACT GLOBAL MODEL UNITED NATIONS 2017

RULES OF PROCEDURE

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GENERAL CONSIDERATIONS

LANGUAGE English is the official language of the Rotaract Global Model United Nations. A Delegate wishing to speak in an official language where simultaneous interpretation is not provided will be required to provide his or her own translation.

DIPLOMATIC COURTESY During the formal sessions, all Delegates are requested to exercise diplomatic courtesy while addressing other Delegates, the Chairs, the members of the Secretariat and/ or the members of the staff. Respect is the key; all Delegates represent countries in the committee and disrespectful attitude constitutes an insult towards an entire nation and hurts your country’s interests. The Chairs reserve the right to address diplomatic warnings towards the Delegates who do not follow the aforementioned guidelines and the rules of procedure and take appropriate measures such as temporarily expelling the Delegate from the session.

DRESS CODE A formal, western style, dress code is required. For male Delegates a suite and tie is obligatory and for female no revealing outfits are allowed. Informal clothing, such as jeans and trainers, also traditional or religious outfits are out of order. The Secretariat reserves the right to expel a Delegate due to his or her dress code.

ETIQUETTE DURING SPEECHES Speeches follow a formal pattern. Representatives will start by thanking the chairperson for the floor before making their statement. They also refer to themselves in the third person. This is because “I” or “me” would imply that it is their personal opinion, which of course it is not. They represent their country, their government specifically. They will therefore refer to themselves by the name of their country, the government or the people of that country or simply “we”. The same goes for referring to other delegates.1

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E.g. “Thank you, honorable Chair. The People’s Republic of China does not agree with the statements made by the representative of the United States. The Chinese government firmly believes that…”

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NOTE-PASSING During sessions, representatives may pass notes to each other while in formal debate or moderated caucus. Notes can be used for questions, asking support or coordinating your strategies. During sessions there may be note-passers present do deliver your notes to the addressee or you may simply have them passed along. Note-passing is strictly for diplomatic purposes only, not for inquiring where to have dinner or other unrelated matters. Note-passers and chairs reserve the right to read notes or suspend note-passing when they deem it necessary.

THE BOARD CHAIRS The Board of the committee shall be composed of a Chair and one or two Co-Chairs. The Chairs shall exercise ultimate authority on his/her council and their competence should not be questioned by the Delegates at any time during the session. They are responsible for all procedural matters including but not limited to: moderating debate, applying and clarifying the rules of procedure and ensuring that each Delegate abides by his/her country’s policy and accurately represents its position on the topic under consideration(both during debate and while drafting and signing a resolution). Every point or motion should be first approved by the Chairs. The Chairs reserve the right to propose motions in order to help the work and procedures of the council and they may also halt the procedures within the Council in order to have 30 seconds of internal Caucus.

DELEGATES Each Delegate may represent only one country and must speak and vote on its favor and according to its policy regardless of his or her personal opinion on the issue under consideration.

Each delegation has only one vote. The Delegates may consult the Chairs at any time and about any issue regarding the procedure, the topic under discussion or their position on the matter.

They also reserve the right to ask for permission to approach the Bench, as a last resort, if they have to consult the Chairs immediately and in private. The Delegates may not speak during the formal sessions unless they are recognized by the Chairs.

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OBSERVERS Observers shall have the same rights as the Delegates of the committee. They should vote on procedural matters but they do NOT have the right to vote on substantial matters.

PARLIAMENTARY PROCEDURE

ROLL CALL Attendance is kept with a Roll Call at the beginning of every session. Delegates shall state their presence by raising their placards and stating either “Present” or “Present and Voting”. Delegates that have stated “Present and Voting” may not abstain during voting on all substantial matters until another Roll Call takes place. Delegates who are not present during the Roll Call and have not informed the Chairs of their arrival until the voting procedure begins, are not eligible to vote.

PROCEDURAL MATTERS Procedural matters are all those that are related to the structure of the Council session as defined in the present rules of procedure. No Delegate may abstain while voting upon a procedural matter.

SUBSTANTIAL MATTERS Substantial matters are all those that do not refer to the procedure but rather to the specific topic under consideration. While voting upon substantial matters, Delegates may abstain, except for those who stated “Present and Voting” during the Roll Call. (see relevant art.)

RECOGNITION A Delegate may only address the Council if he or she has been recognized by the Chairs.

INTERRUPTION A Delegate may NOT interrupt another Speaker unless that Delegate has risen to a Point of Personal Privilege (see below section: Points) -4-

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QUORUM The debate and all council activities may not commence unless at least ¼ of the Delegates are present and in any case. The quorum is verified after the relevant motion is proposed and it may also be verified by the Chairs at any time during the session, especially before entering voting procedures.

MOTION TO VERIFY THE QUORUM A Delegate may propose the present motion and the Chairs shall proceed with Quorum confirmation by initiating a Roll Call.

AGENDA MOTION TO SET THE AGENDA The order of the items in the Rotaract Global MUN Agenda is random. Following the Motion to Verify the Quorum, a Motion to Set the Agenda on a specific topic Area is in order. The Chairs will entertain one speaker in favor and one against this particular motion before entering the voting procedure. The time of each speech is upon the discretion of the Chairs. If the Motion passes, then the suggested item of the Agenda shall be discussed first. If no relevant motion receives the necessary majority, the committee shall discuss the item that received the most positive votes. This Motion requires simple majority to pass.

FORMAL DEBATE The Council is by default in Formal Debate unless otherwise advised by the Chairs. The Speaker’s list determines the speaking order during Formal Debate SPEAKER’S LIST MOTION TO ESTABLISH A SPEAKER’S LIST A Delegate may motion for the establishment of a speaker list by determining, at the same time, the individual speaker’s time. If there are multiple motions to establish the speaker’s list on the floor, they should be voted upon, starting from the most disruptive one. The Chairs reserve the right to suggest the individual speaker’s time upon their discretion.

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INFORMAL DEBATE If a motion for a Moderated or an Unmoderated Caucus passes, the Council enters informal debate.

YIELDS Yields may take place ONLY during FORMAL debate (Speaker’s List) and the Speaker that has been yielded to cannot yield his/her time again.

TO ANOTHER DELEGATE A Delegate may give his/her remaining time to another Delegate and that Delegate has to immediately take the floor.

TO QUESTIONS A Delegate may yield his/her remaining time to questions in which case the Chair will use the remaining time to entertain questions for the Speaker from the Committee. Delegates that wish to ask questions will raise their placards and the Chairs may recognize them upon their discretion.

Rhetorical questions or comments are not in order. Only the Speaker’s answer shall be subtracted from the remaining speaking time.

TO THE BOARD A Delegate may yield his/her remaining time to the Board. If a specific yield has not been established by the Speaker, the floor will also automatically be given to the Chair with the conclusion of the speech.

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MOTIONS Motions are proposed by the Delegates in order to facilitate the procedure and promote debate on the topic. Once the Chairs approve the suggested motion (“in order”), shall take Seconds and Objections, as defined in the present rules of procedure and, if any, proceed with voting upon the suggested motion. If there are more Motions on the floor, the Council shall vote upon them starting from the most disruptive one. In order for a motion to pass, simple majority is required unless otherwise specified.

MOTION TO SPLIT THE TOPIC AREA A Delegate may propose this particular motion in order for the Council to come up with more than one resolution of the same Topic Area. The topic is split as suggested by the delegate and then shall be treated as two separate topics. This motion requires a 2/3 majority to pass.

MOTION FOR A MODERATED CAUCUS A delegate may suggest a Motion for a Moderated Caucus in order to discuss a more particular issue of the greater topic under discussion. He/ she must indicate total duration of the moderated caucus, individual speaker’s time and the purpose of the Motion.2 The Chairs may suggest an appropriate duration according to their discretion. If this Motion passes, the Chairs shall recognize upon their discretion Delegates who raise their placards and wish to speak about the issue at hand. If there are multiple Motions for a Moderated Caucus on the floor, the committee shall start with voting upon the most disruptive one.

MOTION TO EXTEND THE MODERATED CAUCUS A Delegate may propose this motion when he/she feels that additional time is needed for a Moderated Caucus. The Delegate should suggest only the duration of the extension, which in any case should not exceed the initial Moderated Caucus (the purpose of the Moderated Caucus and the individual speaker’s time remain the same). There can be no extension to an already extended Moderated Caucus.

MOTION FOR AN UNMODERATED CAUCUS A Delegate may propose a motion for an Unmoderated Caucus, in order for the Council to start an informal discussion on the specified topic, without leaving the conference room. The Delegate 2

E.g. “thank you Chair, the United Kingdom would like to motion for a moderated caucus for the duration of 5 minutes, individual speaking time 30 seconds, to discuss operative paragraph 2.”

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shall specify the total duration of the caucus and the purpose. The Chairs may suggest an alteration of the caucus length or topic, or rule that an Unmoderated Caucus is not in order at this particular time, without possibility of appeal.

MOTION TO EXTEND THE UNMODERATED CAUCUS A Delegate may propose this motion when he/she feels that additional time is needed for the Unmoderated Caucus. The Delegate should suggest only the duration of the extension, which in any case should not exceed the initial Unmoderated Caucus (the purpose of the caucus remains the same). There can be no extension to an already extended Unmoderated Caucus.

MOTION TO TABLE DEBATE ON A TOPIC A Delegate may request tabling debate on a topic by proposing this motion. This will end the debate on a substantial issue without voting any draft resolutions that may be on the floor. If the Chair rules the motion in order, one (1) Delegate shall speak in favor of it and one (1) against before entering the voting procedure. If this motion passes (requires a 2/3 majority), the Chairs will entertain a motion to establish a new Speaker’s List on the new topic addressed by the Committee. After the new topic is discussed, the Delegates may return to the dismissed topic, proposing a Motion to Return to a Dismissed Topic.

MOTION TO RETURN TO A DISMISSED TOPIC When a Motion to Table the Debate passes (please refer to the previous article) and after the new topic is discussed, the Chairs may entertain a Motion to Return to a Dismissed Topic. When the Chair rules the motion in order, one (1) Delegate shall speak in favor of it and one (1) against. If the motion passes (requires a 2/3 majority), then the debate on the dismissed topic resumes from where the Committee stopped, and the Council returns to the existing Speaker’s List of the Dismissed Topic.

MOTION TO CLOSE DEBATE ON A DRAFT RESOLUTION A Delegate may propose a Motion to Close Debate on a Draft Resolution in order to end debate on it. If there are any amendments on the floor, it is recommended to follow the relevant articles and the procedure regarding Amendments. If the Chairs rule this Motion in order they shall entertain one (1) speaker in favor and one (1) against it before entering the voting procedure.

This Motion requires a 2/3 majority to pass.

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MOTION TO CLOSE DEBATE ON THE TOPIC AREA A Delegate may propose a Motion to close debate on the Topic Area under discussion in order for the Committee to enter immediately voting procedure on all Draft Resolutions on the floor. If the Chairs rule the Motion in order, it is upon their discretion to entertain one (1) speaker in favor and one (1) against this Motion. This Motion requires a 2/3 majority to pass.

MOTION TO ADJOURN THE MEETING A Delegate may propose a Motion to adjourn the meeting in order to pause all committee activities until the next scheduled meeting. The Chairs may rule the Motion out of order without possibility of appeal.

MOTION TO ADJOURN THE SESSION A Delegate may propose a Motion to adjourn the Session to cease permanently all Committee activities. This motion may be entertained only at the end of the conference and requires a 2/3 majority to pass.

POINTS POINT OF PERSONAL PRIVILEGE A Delegate may rise to a Point of Personal Privilege if an external factor, irrelevant with the substance of the speech, impairs the Delegate’s ability to participate in the session. This is the ONLY point that may interrupt the Speaker, however it shall be used wisely and with the utmost discretion.

POINT OF PARLIAMENTARY INQUIRY A Delegate shall rise to a Point of Parliamentary Inquiry if he/she has an inquiry regarding the rules of procedure and requests an explanation from the Chairs. This point may NOT interrupt the Speaker.

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POINT OF ORDER A Delegate may rise to a Point of Order if there procedure is not properly followed by a Delegate or by the Chairs. The Chair will rule on the validity of the point immediately without possibility to appeal. The Delegate rising to a Point of Order may NOT comment on the substance of a speech or the topic under discussion. This Point may NOT interrupt the speaker.

RIGHT OF REPLY A Delegate may rise to a Right of Reply when he/she feels that his. Her national or personal integrity has been impugned. The insult must be clear and the Chairs will recognize the Right of Reply at their discretion. Simple disagreement with the content of the speech does not qualify for a Right of Reply. This Point may NOT interrupt the Speaker but it should be addressed the moment he/she finished his/her speech. There can be no Right of Reply to a Right of Reply.

SECONDS AND OBJECTIONS When a Delegate proposes a Motion, the Chairs shall ask for seconds, i.e. delegates agreeing with the Motion. All delegates wishing to second the Motion will have to raise their placards. If there are no seconds to a Motion, it automatically fails.

If there are seconds, the Chairs shall ask for objections, i.e. delegates disagreeing with the Motion. All delegates wishing to express their disagreement shall raise their placards. If there are no objections, the motion automatically passes. If there are objections, the Chairs will enter voting procedure.

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RESOLUTIONS AND AMENDMENTS

WORKING PAPER A Working paper is an informal document used by the Committee in order to build a Draft Resolution. A working paper may be presented by a Delegate either during the formal debate (when it is the Delegate’s turn to speak according to the Speaker’s List) or when a motion with the purpose of discussing or producing a working paper passes.

DRAFT RESOLUTION A Working paper shall be submitted to the Chairs under proper Resolution format. If approved by the Secretariat, it is assigned a number and is thereafter referred to as a Draft Resolution. If two Draft Resolutions are fairly identical then the Chairs may recommend that the Sponsors merge the documents before entering voting procedure.

PROPER RESOLUTION FORMAT A (draft) resolution consists of 3 parts: The header, pre-ambulatory clauses and operative clauses. The header has to contain the committee name, the agenda topic it discusses, the sponsors and the document code. The latter is added by the secretariat. i. Pre-ambulatory clauses The pre-ambulatory clauses of a resolution state the reasons, considerations and background of the solution. It is used to refer to previous resolutions or other official documents that deal with the topic and to set out the considerations made to come to the decision in the operative paragraphs.Once a draft resolution has been introduced perambulatory paragraphs cannot be amended. ii. Operative clauses

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The operative paragraphs of the resolution specify the actions, requests or recommendations the committee agreed upon. Every paragraph deals with one specific part of the solution, so they should be as short and concise as possible as well as executable and rational. The operative paragraphs are numbered. They can also contain sub-points, which have an extra indent and are numbers with lower-case letters. Following the one-sentence structure, the sub-points are a logical continuation of the paragraph they fall under. They end with a comma (,) except for the last one, that ends with a semi-colon (;).

The resolution must not only be correct grammar - and format-wise, but it must also be an effective decision, attending to a certain issue. It cannot discuss more than one problem and must be executable and realistic. The Delegates should keep in mind at all times the competence of the forum that is to pass the resolution. The resolutions of UN bodies (with the exception of the SC) are not binding upon members states, but they are respected since they represent what comes closest to the opinion of the international community.

The Delegates should bear in mind that: a resolution can call for a conference, suggest treaties or call upon organizations such as the World Bank, WTO etc.; a resolution can request another UN body to put something on their agenda, allocate funds, create working groups or sub-committees; A resolution can suggest, welcome, recommend etc. international organizations

RESOLUTION A Draft Resolution that has been put to vote and passes is referred to as Resolution. The goal of the Committee is to find solutions during the sessions and materialize these in a resolution. A resolution is the formal format for a UN decision, recommendation or request. A resolution shall reflect the points agreed upon by a majority of the country representatives in a committee.

SPONSOR The Sponsor is recognized as the main contributor to a Draft Resolution. There is only one sponsor to each Draft Resolution. He/she must be present during the introduction of the Document and must agree to support the Resolution unless major changes have been introduced during the amendment process. Sponsorship may be withdrawn before the voting procedure.

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SIGNATORIES The signatories of a working paper are those countries that wish to see the particular working paper discussed as a Draft Resolution. Signatories are not considered necessarily supporters of the Draft Resolution and have no obligation towards the sponsor. A country can be a signatory to more than one Draft Resolutions on the same topic. The required number of signatories to discuss a Draft Resolution will be set by the Chair but it should be equal to at least 1/5 of the total members of the quorum.

INTRODUCTION OF A DRAFT RESOLUTION MOTION TO INTRODUCE A DRAFT RESOLUTION A Delegate shall propose a Motion to introduce a Draft Resolution, once the working paper has been assigned a number by the Secretariat. This Motion requires simple majority to pass. Once it passes, the Chairs shall invite the Sponsor or one of the Signatories to read out only the operative clauses. The Speaker then may be recognized by the Chairs to speak in favor of the Draft Resolution. He/ she may yield his/her remaining time to questions or to another Delegate. A new debate upon the draft Resolution is now introduced and a new Speaker’s List shall be established following the same procedure (please refer to “Formal Debate”)

WITHDRAWAL OF A DRAFT RESOLUTION The Draft Resolution may be withdrawn by its sponsor at any time before the Amendment procedure begins.

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AMENDMENTS

An amendment may revise, add or strike out a part of a Draft Resolution. The Amendment must be submitted in writing, once the Chairs define the period of time during which the floor will be open for Amendments. Each Amendment shall have a sponsor and at least one (1) co-sponsor.

Amendments to amendments are not in order.

MOTION TO INTRODUCE AMENDMENTS After the time for the submission of Amendments has elapsed, a Delegate may propose a Motion for the introduction of Amendments. If the Motion passes, the Chairs shall introduce all Amendments that have been approved and, during this procedure, the Sponsor shall declare which Amendments are friendly and which unfriendly. Friendly Amendments are automatically integrated in the Draft Resolution, since they are approved by the Sponsor. Unfriendly amendments are not approved by the Sponsor and therefore they shall be put to vote, prior to the vote on the Draft Resolution as a whole.

NON-SUBSTANTIAL AMENDMENTS & AMENDMENTS TO PRE-AMBULATORY CLAUSES Amendments correcting grammar or formatting mistakes will be automatically integrated.

Amendments on pre-ambulatory clauses are not in order unless the Chairs rule such an amendment necessary.

WITHDRAWAL OF AMENDMENTS The Sponsor may withdraw an Amendment before its integration in the Draft Resolution.

VOTING ON AMENDMENTS After all amendments have been defined by the Sponsor, the Committee shall vote upon the Unfriendly ones, separately, after finishing debating on them. The amendments shall be voted upon according to their assigned number and if one amendment implies the rejection of another then the second one will not be voted upon. Once all amendments have been voted upon, the Chairs will read the operative clauses as they stand.

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VOTING PROCEDURE When the Chairs announce that the Committee is entering voting procedure, note passing is suspended and no entering or exiting the room is allowed (unless there is an emergency).

Journalists, Observers and Advisors shall are requested to exit the room and only members of the Administrative Staff may remain in room, if the Chairs deem it necessary.

ORDER OF VOTING The Draft Resolutions on the same Topic Area shall be voted according to the number they were assigned by the Secretariat, unless they are reordered if the relevant motion passes.

MOTION TO REORDER DRAFT RESOLUTIONS This Motion is in order immediately after entering voting procedure and before voting has started. It requires a 2/3 majority to pass. The Delegate who proposes this particular Motion shall state the order in which he/she wishes the Draft Resolutions to be voted upon.

METHOD OF VOTING Each Delegate has only one (1) vote and presents his/her intentions by raising his/her placard and voting “in favor”, “in favor with rights”, “against”, “against with rights” or “abstain” (abstaining is not allowed on procedural matters. Delegates who stated “present and voting” during the Roll Call or that have passed during Roll Call Vote cannot abstain). Abstentions are not to be counted as positive or negative votes.

ROLL CALL VOTE This Motion is automatically accepted unless the Chair rules it is not in order, without possibility to appeal. The Chairs will then call each country’s name individually and the Delegate shall state his/her vote.

PASSING During the Roll Call Vote, a Delegate may choose to pass in which case he/she will be placed at the bottom of the voting list and shall state his/her vote at the end. A Delegate who has passed once may not pass again, may not abstain and may not vote “with Rights”.

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VOTING WITH RIGHTS A Delegate may vote “with Rights” if he/she wishes to explain his/her vote after voting. After the voting procedure is over, the Chairs will give the opportunity to the Delegates that have voted “with Rights” to explain their position.

MOTION TO SPLIT THE HOUSE The Motion to Split the House is proposed by a Delegate when he/she wishes to exclude abstention from the voting options during the final vote upon the Draft Resolution. This Motion must be proposed immediately after closing debate and while entering the voting procedure (before voting). It requires a 2/3 majority to pass.

MOTION TO DIVIDE THE QUESTION A Delegate may rise to a Motion to Divide the Question in order to divide the operative clauses (vote on one operative clause, a group or clause by clause). This Motion is proposed prior to the voting procedure and the Delegate must specify the way he/she wished the operative clauses to be divided. Should there be more than one Motions to Divide the Question on the floor, the Committee should vote upon them starting from the most disruptive one. This Motion requires a 2/3 majority to pass. If one Motion passes, the subsequent shall be considered dilatory and will not be voted upon. If a Motion passes, the divided section will be voted separately during the final voting of the Draft Resolution and in case of failure, it will be taken out. Only the sections that pass will remain. Subsequently the Committee shall vote upon the remaining of the Draft Resolution as a whole.

ALL RULES, ONE TABLE RULE

DESCRIPTION

VOTES REQUIRED

Point of personal privilege

Discomfort

No

Point of order

Mistake regarding the procedure

No

Point of parliamentary inquiry

Inquiry regarding the Rules

No

Right of reply

Reply to an insult

No

Motion to set agenda

Set the order of the topics

Simple Majority

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Motion to establish Sp. List

Establishment of Speaker’s List

Simple Majority

Motion to adjourn meeting

Pause until next scheduled meeting

Simple Majority

Motion to adjourn session

Stop permanently council activities

2/3 Majority

Motion for a Moderated caucus

Proceed with informal debate-MC

Simple Majority

Motion for Unmoderated caucus

Proceed with informal debate- UC

Simple Majority

Motion to Split the House

No abstentions

2/3 Majority

Motion to Verify the Quorum

Taking presence

Simple Majority

Motion to Retake the Vote

Retake vote if there is 1 vote difference

No

Motion to Close Debate on a Topic Area

Close Debate on the Topic Area

2/3 Majority

Motion to Close Debate on a Draft Resolution

Closing the debate on a Draft Resolution

2/3 Majority

Motion to Split the Topic Area

Discuss separately more sections of the same Topic Area

2/3 Majority

Motion to Table Debate

Postpone debate

2/3 Majority

Resume Debate

2/3 Majority

Motion to Return Dismissed Topic

to

a

Motion to Divide the Question

Divide operative separately

Motion to Introduce a Draft

Introduction of Draft Resolution

Simple Majority

Motion to Amendments

Introduction of Amendments

Simple Majority

Introduce

clauses

and

vote

2/3 Majority

First words for pre-ambulatory clauses Acknowledging Approving Believing Convinced Deeply convinced

Affirming Aware of Conscious Declaring Deeply disturbed - 17 -

Alarmed Bearing in mind Contemplating Deeply concerned Deeply regretting

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Deploring Expecting Expressing its hope Fulfilling Fully believing

Desiring Expressing its appreciation Expressing its satisfaction Fully alarmed Guided by

Emphasizing Expressing its concern Firmly convinced Fully aware of Having adopted

First words for operative clauses Accepts Approves Calls for Confirms Declares Designates Encourages Expresses its hope Notes Reaffirms Regrets Resolves Suggests Transmits

Affirms Asks Calls upon Congratulates Demands Draws the attention to Endorses Insists Proclaims Recognizes Reminds Solemnly condemns Supports Trusts

Appreciates Authorizes Condemns Considers Deplores Emphasizes Expresses its concern Invites Proposes Recommends Requests Stresses Takes note of Urges

We wish you all a productive conference and remember‌your voices WILL be heard.

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