Implementing Ethics Policies to Ensure Compliance

Implementing Ethics Policies to Ensure Compliance The Value of An Ethics Policy to Ensure Compliance with Legal and Ethical Standards In most organizations, the code of ethics acts as the driving force for all organizational activities. Adhering to the ethical principles enables employees to develop a conducive working environment for themselves and their colleagues. As a result, corporate practices become more sustainable, allowing the firm to achieve its goals efficiently. Moreover, the code of ethics plays a crucial role in contributing to employee compliance with legal and ethical standards. According to Adelstein and Clegg (2016), moral code addresses management intentions and proper workforce satisfaction; hence, it provides sustainability for an organization's ethical practices.

Workers who adhere to the principle of ethics are more honest with their rules and performance.

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IMPLEMENTING ETHICS POLICIES2 Similarly, the employees will help create a positive, integrity culture that enables them to follow all the workplace's legal requirements. Organizations with a well-defined code of ethics allow their management to communicate legal issues efficiently to their workers through proper channels. Also, the workforce can receive various training exercises that address the moral dimensions of the work practices. Thus, the employees can easily abide by the legal requirements and their organizational ethical standards.

The Measures That Should Be Taken to Ensure the Policy Is Enforced Organizational policies are essential for achieving goals and compliance with the legal requirements of the law. Due to this, every company management should define various measures if ensuring their policies are enforced effectively. The first step to implementing policy is developing a reasonable system consistent with the organization’s ethical practices and the employment contract agreement (LaBoissonnière, 2018). The employer should also consult other parties, such as workplace stakeholders and external experts, before formulating a policy to assess whether it can be effectively enforced. Moreover, the system must be transparent for quick understanding by the organizational members, state its objectives. Managers and supervisors should receive training to familiarize themselves with the policies and the responsibilities that each individual will play. Before the enforcement, the management should communicate the guidelines to the employees. All the workers should have access to the electronic or hard copy format (LaBoissonnière, 2018). The employees must also receive appropriate training to ensure successful enforcement of the policy. The management should outline disciplinary actions for non-compliance and conduct a regular review of the guidelines—this will ensure the organization runs on relevant ethical codes.

The Issues That Need to Be Considered When Implementing an Ethics Policy

IMPLEMENTING ETHICS POLICIES3 When implementing an ethics policy, a company should consider various issues that may arise and affect the implementation process. The problems may include employees’ resistance to change, mostly when the management has not effectively communicated the change. Employees may also resist change when there is bias in decision-making, and the administration does not uphold transparency (Kazmi et al. 2014). Equal employee treatment facilitates their commitment and can improve productivity and compliance to attain organizational objectives. Secondly, the cost of implementing the ethics policy may be high due to the training required for managers, supervisors, and workers. The practice should also align with the corporate objectives to prevent further costs.

The Communications Plan of The Ethics Policy Every company's management must properly communicate their ethics to the workforce to create awareness and facilitate policy enforcement. The managers should adopt several communication channels and outline the message so that the employees and other stakeholders can quickly understand. The communication may involve providing copies of the policy to employees and newsletters. The policy message should also be divided into smaller parts and distributed to the personnel gradually. Presenting huge information may overload the workers with the policies, preventing them from capturing critical information. The personnel in charge of communicating the ethics policy should coordinate with other organizational departments to ensure proper utilization of the available firm resources. Sometimes the existing communication channels may be efficient for sharing the new guidelines, and at times the management may require new media that require organizational resources.

IMPLEMENTING ETHICS POLICIES4 References Adelstein, J., & Clegg, S. (2016). Code of ethics: A stratified vehicle for compliance. Journal of Business Ethics, 138(1), 53-66. https://link.springer.com/article/10.1007/s10551-0152581-9 Kazmi, O., Baloch, M., Dar, N., Usman, U., Basheer, S., Ali, M., ... & Khan, R. A. (2014).

Challenges in Implementing Ethical Culture in Organization. https://www.researchgate.net/publication/263847808_Challenges_in_Implementing_Ethi cal_Culture_in_Organization LaBoissonnière, L. (2018). Be Diligent: 5 Practical Steps to Enforceable Workplace Policies | McInnes Cooper. McInnes Cooper. Retrieved 31 October 2020, from https://www.mcinnescooper.com/publications/be-diligent-5-practical-steps-toenforceable-workplace-policies/.