How to convert from QuickBooks Desktop to Online

Convert From QuickBooks Desktop to Online

If you're currently using QuickBooks Desktop and would like to reach your files from any location, it's time to transition from QuickBooks Desktop to QuickBooks Online.

Conversion QuickBooks Desktop to Online

The primary factor behind conversion from QuickBooks Desktop to Online. QBO is cloud-based in nature, enabling businesses to seamlessly access their accounting data and operations from anywhere using various devices, from desktops and laptops to tablets and smartphones. Additionally, QBO facilitates easy collaboration with accountants, a feature unavailable in the singleuser Desktop version. Moreover, QuickBooks Online receives automatic online upgrades at no extra cost to users, ensuring they always have the latest features and improvements.

Why Convert from QB Desktop to QBO

There are several motives for QuickBooks data conversion from Desktop to Online.

QuickBooks Online operates in the cloud, allowing access to your data from any location or time.

QBO offers enhanced usability on mobile devices compared to QuickBooks Desktop.

QBO integration with various business applications renders. You can set up multiple budgets every financial year. Automatically schedule and perform transactions.

When

To Move from QuickBooks Desktop to QuickBooks Online

If you're currently using QuickBooks Desktop, you may find it advantageous to transition to QuickBooks Online, our top-rated small business accounting software, in the following scenarios:

Managing your finances or collaborating with remote accountants.

Needing to monitor expenses and create invoices on the move.

Anticipating business expansion and seeking a scalable solution.

Needing extensive integration with third-party business applications: QuickBooks Online boasts compatibility with over 750 apps, dwarfing the approximately 200 integrations available with QuickBooks Desktop.

What’s Move and Don’t Move over to QuickBooks Online Moves

Dones Not Moves

Budgets

Inventory

Multi-Currency

Payroll

Online Banking

QuickBooks Payments

Sales Tax

Attachments/Document Center docs

Budgets

Transactions with 3 different currency types

Bank Feeds setup

Previous years' payroll history

QuickBooks Time

Price Levels

Process Convert QuickBooks Desktop to QuickBooks Online

This manual provides a process for how to transfer from QuickBooks Desktop to Online, supplemented with useful advice.

Step 1: Opt for your plan and subscribe to QBO

In our assessment of the Best Accounting Software, QuickBooks Online emerged as the top choice. Before proceeding with the conversion of your QuickBooks Desktop file, carefully consider which QuickBooks Online subscription aligns best with your business needs.

Step 2: Prepare your QuickBooks Desktop file

Ensure a smooth conversion process by reviewing essential elements of your QuickBooks Desktop company file and updating its information as thoroughly as possible. Download and update QuickBooks Desktop to the latest release and updates Before initiating the conversion, confirm that your QuickBooks Desktop program is up to date. Access your QuickBooks Desktop program, then navigate to the Help menu and select Update QuickBooks Desktop.

Step 3- Convert your QuickBooks Desktop file to QuickBooks Online

Enterprise users should refer to the subsequent section for instructions on activating the conversion wizard in Enterprise. QuickBooks Desktop Enterprise users While the conversion process for Enterprise users mirrors that of Pro and Premier users, triggering the conversion wizard differs. Enterprise users should follow these steps to initiate the conversion wizard:

From the home dashboard in Enterprise, simultaneously press CTRL+1 to open the Product Information window.

Simultaneously press CTRL+B+Q. Close the Product Information window to launch the conversion wizard.

Step 4- Complete the setup of your

QuickBooks Online

company

Upon logging into your new QuickBooks Online company, we recommend taking a few additional steps to ensure a successful start.

Print a Balance Sheet

Print a balance sheet Before making any alterations in QuickBooks Online, print a balance sheet for the current date and compare it with the balance sheet printed from QuickBooks Desktop. Ideally, they should match; however, discrepancies require investigation and correction in QuickBooks Online before proceeding. You can log back into your QuickBooks Desktop company to help identify any discrepancies.

Connect bank and credit card accounts

Although your bank and credit card activity should transfer over during the conversion from QuickBooks Desktop, the connections to your bank do not. You'll need to connect your bank and credit card account to QuickBooks Online. While not mandatory, we recommend this step to save time and reduce data entry errors. To initiate the connection of your bank accounts: Hover over Transactions in your left menu bar. Select Bank transactions. Click the drop-down arrow next to the Link account. Choose to Manage connections.